04 12 2023 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Township of
Wednesday, April 12, 2023
Proud Heritage,Exciting Future 3:00 p.m. - Open Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public with
safety measures in place. We encourage social distancing and discretionary
masks/face coverings.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 151
Council Meeting Agenda - April 12, 2023
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
5 - 19 a) Minutes of Council meeting held on Wednesday, March 22, 2023.
20 - 23 b) Minutes of Special Council meeting held on Wednesday, March 29, 2023.
24 - 28 c) Minutes of Special Council meeting held on Wednesday, April 5, 2023.
29 - 60 d) Minutes of Heritage Committee meeting held on Monday, March 27, 2023.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
61 - 66 a) 3.00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Committee
Proposal.
Page 2 of 151
Council Meeting Agenda - April 12, 2023
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
11. Reports of Municipal Officers for Action:
67 - 70 a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; Sheila
Spring, Records Management Clerk re: Phase 2 - Electronic Document
Management System.
71 - 73 b) CS2023-15, Janette Teeter, Deputy Clerk; re: 2023 Oro-Medonte Citizen and
Ontario Senior of the Year Awards.
74 - 81 c) DS2023-028, Derek Witlib, Acting Director, Development Services; re:
Request for Removal of Holding Provision by Oro-Medonte Estates Inc. for
Forest Heights Estates (Plan 51 M-1246) Application 2022-ZBA-02 Part of
Lots 1 & 2, Concession 7 (Oro) Township of Oro-Medonte [Refer to Item
18b)].
12. Reports of Municipal Officers for Information Only:
82 - 121 a) CS2023-13, Vanessa Cooper, EA Mayor and Council & CAO, re: Corporate
Projects Status Update — January, February 2023.
122 - 124 b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasurer's
Statement of Remuneration.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
125 - 129 b) Deputy Mayor Lavoie, correspondence from Ministry of the Environment,
Conservation and Parks re: Environmental Registry Notice.
14. Announcements:
Page 3 of 151
Council Meeting Agenda - April 12, 2023
15. Consent Agenda:
130 a) Announcements of Interest to the Public:
1 . Carley Community Hall, Pancake Breakfast, Saturday, April 22, 2023,
9-00a.m. - 11-00a.m.
131 - 137 b) Minutes of Lake Simcoe Region Conservation Authority meeting held on
February 24, 2023.
Staff Recommendation: Receive for Information Only.
138 - 144 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on
February 24, 2023.
Staff Recommendation: Receive for Information Only.
145 - 147 d) Correspondence dated March 10, 2023 from Nottawasaga Valley
Conservation Authority (NVCA); and Lake Simcoe Region Conservation
Authority (LSRCA) re: Public Consultation: Amendments to South Georgian
Bay Lake Simcoe Source Protection Plan Notification of Consultation
Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and
Ontario Regulation 287/07.
Staff Recommendation: Receive for Information Only.
16. Communications/Petitions:
None.
17. Notice of Motions:
None.
18. By-Laws:
148 a) 2023-024: Being a By-Law to Delegate Various Power and Duties of Council
to Staff.
149 - 150 b) 2023-027: A By-law to remove the Holding symbol on lands described as
follows: Part of Lot 1 , Concession 7 and Part of the East Half of the West
Half of Lot 2, Concession 7 (Oro), being Registered Plan 51 M-1246, Lots 1-
80, Township of Oro-Medonte, County of Simcoe,Roll # 4346-010-003-
27600.
19. Closed Session Items (Unfinished Items):
None.
20. Confirmation By-Law:
151 a) 2023-028: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, April 12, 2023.
21. Adjournment:
a) Motion to Adjourn.
Page 4 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
The Township of Oro-Medonte
Council Meeting Minutes
Township°f �2tP� Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, March 22, 2023 1:00 P.M.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 2.44 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services, Nelly Morrow, Director, Finance/Chief Financial
Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Tamara Obee, Director, Human Resources; Derek Witlib, Acting Director,
Development Services; Justin Metras, Manager, Infrastructure and
tSis'
apital Projects; Michael Barton, Township Planning Consultant, Jennifer
hitley, Economic Development/Communications Advisor; Advisor;
nette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
charapenko, Information Technology Technician (IT))
All Council and staff participated via Zoom platform.
1%6 'a
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 15
Page 5 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230322-1
Moved by Schell, Seconded by Clark <,A*
Be it resolved that the agenda for the Council meeting of Wednesday, March 22, 2023 be
received and adopted, as amended to update, Item 4c) to read as follows:
4c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Carried.
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Motion No. C230322-2
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on a portion of Item 4c) Robin Dunn, CAO re:
Solicitor-client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals) and Item 13b) Deputy Mayor Lavoie re: Proposed Motion Regarding Temporary
Accommodation as he owns a Bed & Breakfast establishment in Ward 5.
Page 2 of 15
Page 6 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230322-3
Moved by Young, Seconded by Schell
Be it resolved that we do now go in Closed Session at 1 :05 p.m. to discuss
• Solicitor-client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals).
Carried.
b) Motion to Rise and Report.
Motion No. C230322-4
Moved by Hutcheson, Seconded by Lavoi
f &
Be it resolved that we do now Rise at 2:09 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Carried.
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis; and Short Term Rentals).
Councillor Schell declared a conflict of interest on a portion of Item 4c) Robin Dunn, CAO re:
Solicitor-client privilege; Litigation affecting the municipality (Cannabis; and Short Term
Rentals) as he owns a Bed & Breakfast establishment in Ward 5. Councillor Schell left the
room for the Short Term Rentals item and did not discuss or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Chris Williams and Andrea Skinner, Aird & Berlis LLP.
u _
Motion No. C230322-5
Moved by Clark, Seconded by Young
Be it resolved
1 . That the confidential verbal information presented by Robin Dunn, CAO; and Chris
Williams and Andrea Skinner, Aird & Berlis LLP re: Solicitor-client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
Page 3 of 15
Page 7 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
Motion No. C230322-6
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; and Chris
Williams and Andrea Skinner, Aird & Berlis LLP re: Solicitor-client privilege; Litigation
affecting the municipality (Short Term Rentals) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, March 2,
2023.
b) Minutes of Council meeting held on Wednesday, March 8, 2023.''
c) Minutes of Special Council meeting held on Tuesday, March 14 and Wednesday,
March 15, 2023.
Motion No. C230322-7
Moved by Schell, Seconded by_Clark
Be it resolved that the draft
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, March 2,
2023;
be received; and that the draft
b) Minutes of Council meeting held on March 8, 2023; and
c) Minutes of the Special Council meeting held on Tuesday, March 14, 2023 and
Wednesday, March 15, 2023
be received and adopted as printed and circulated.
Carried.
Page 4 of 15
Page 8 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
6. Recognition of Achievements:
a) Correspondence from the Ontario Building Officials Association re: Recognition of
Michael Ryan, Plans Examiner/Building Inspector re: Certified Building Code Official
(CBCO) Certification.
Motion No. C230322-8
Moved by Lavoie, Seconded by Young
Be it resolved
1 . That the correspondence from the Ontario Building Officials Association re: Recognition
of Michael Ryan, Plans Examiner/Building Inspector re: Certified Building Code Official
(CBCO) Certification be received.
2. That Michael Ryan, Plans Examiner/Building Inspector, be recognized under the Mayor's
signature.
Carried.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
The Clerk identified a public member was present for Item 16a).
10.Open Forum:
One (1) individual provided comments with respect to Item 16a).
NI;
Page 5 of 15
Page 9 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
16. Communications/Petitions:
a) Correspondence dated February 23, 2023 from Brock Jackson re: Request to
Designate Event as Municipally Significant, May 21, 2023.
Motion No. C230322-9
Moved by Young, Seconded by Schell
Be it resolved
1. That the correspondence dated February 23, 2023 from Brock Jackson re:
Request to Designate Event as Municipally Significant, May 21 , 2023 be received
2. That the request from Brock Jackson to designate his event on May 21 , 2023 as
Municipally Significant for the purpose of obtaining a Special Occasion Permit be
respectfully declined.
3. That the applicant be advised of Council's decision under the Clerk's signature.
'\ Carried.
12. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget Presentations
and Deliberations.
Motion No. C230322-10
Moved by Hutcheson, Seconded Schel
Be it resolved
1 . That the presentation presented by Robin Dunn, CAO and Michelle Jakobi, Director,
Environment Services re: 2023-2024 Budget Presentations and Deliberations be
received.
2. That a motion for ratification be brought forward to the Special Council meeting of March
29, 2023.
IV Carried.
10. Open Forum:
One (1) individual provided comments with respect to Item 13b).
Page 6 of 15
Page 10 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
11. Reports of Municipal Officers for Action:
a) CS2023-12, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development 2023 Work Plan.
Motion No. C230322-11
Moved by Young, Seconded by Hutcheson
Be it resolved
1 . That CS2023-12, Jennifer Whitley, Economic Development/Communications
Advisor re: Economic Development 2023 Work Plan be received and adopted.
2. That the 2023 Economic Development Work Plan be approved as presented in
Schedule 1 of CS2023-12.
Carried.
13. Reports of Members of Council
b) Deputy Mayor Lavoie re: Proposed Motion Regarding Temporary Accommodation.
Councillor Schell declared a conflict of interest on Item 13b) Deputy Mayor Lavoie re:
Proposed Motion Regarding Temporary Accommodation as he owns a Bed & Breakfast
establishment in Ward 5. Councillor Schell left the room and did not discuss or vote on the
item.
Motion No. C230322-1Xbyy
Moved by Lavoie, Sec
Whereas, the Township of Oro-Medonte has passed into law Zoning By-Law 97-95,
And Whereas, the Township has the power at law to enforce the provisions set out in its
Zoning By-Law 97-95 [the By-Law],
And Whereas, the By-Law does not permit the use of dwelling units located in residential
zones for temporary accommodation,
And Whereas, there have been reports of numerous by-law violations at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, there have been incidents that require police assistance at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, there have been municipal and provincial fire code violations that have
endangered people and property,
Page 7 of 15
Page 11 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
And Whereas, there have been reports of numerous building code violations at temporary
accommodation sites in zones where temporary accommodation is not a permitted land use,
And Whereas, residents have testified under oath that their health, safety, and peaceful
property enjoyment been threatened by nearby properties at which unpermitted temporary
accommodation operations are ongoing,
And Whereas, the Township of Oro-Medonte desires to end the zoning violation of the
unpermitted use of properties for temporary accommodation in residential zones,
And Whereas, the Township of Oro-Medonte desires to protect the health, safety and property
enjoyment of its residents from incompatible land uses,
Now Therefore, Council directs that the Township Staff provide Council with a Report setting
out the process to enforce the provisions of the By-Law in order to eliminate and prevent
unpermitted temporary accommodations in residential zones, 1%6
That Shall, provide a methodology to identify the properties where unpermitted temporary
accommodation operations exist in residential zones,
And That Shall, identify a method by which the owners of the properties where the
unpermitted temporary accommodation operations exist are directly notified of the land use
violation and advised to cease and desist and the period of time to achieve land use
compliance. The period of time granted for compliance will not prevent the Township from
taking enforcement measures, Now
And That Shall, identify a method by which the listing platforms are advised of specific
violations of the By-law and instructed to remove the listings,
And That Shall, review whether any previous instruments, decisions or other steps previously
taken can be applied, not applied, rescinded or permitted to run their course in order to further
support and assure the enforcement of the By-Law,
And That Shall, determine the evidence required to successfully prosecute an action that will
enforce the provisions of the By-Law that do not permit the use of dwelling units located in
residential zones for temporary accommodation,
And That Shall, provide advice on escalation of enforcement proceedings that may result in
one or daily By-Law citations or culminate in a Section 440 under the Municipal Act seeking
injunctive relief,
And That Shall, set out the circumstances under which support will be required from the
Ontario Provincial Police to ensure Municipal By-Law Staff safety and provide support for
evidence collection,
Page 8 of 15
Page 12 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
And Finally That Shall, include such further information, review and recommendations as
may be necessary or desirable to enhance the intent of this Motion and further the efforts of
the Township to enforce the provisions of the By-Law.
Carried.
8. Deputations/Presentations:
a) Anders Carson, VP Ontario Branch, Canadian Postmasters and Assistants Association
(CPAA) re: Warminster Post Office.
Motion No. C230322-13
Moved by Bard, Seconded by Schell
Be it resolved that the correspondence received March 13, 2023 and presented by Anders
Carson, VP Ontario Branch, Canadian Postmasters and Assistants Association (CPAA) re:
Warminster Post Office be received.
Carried.
Ut"
11.Reports of Municipal Officers for Action•
b) DS2023-25, Derek Witlib, Acting Director, Development Services re: Minor
Variance Application 2021-A-57 by Norman & Laurette McCracken, 363 Scarlett
Line.
Motion No. C230322-14
Moved by Clark, Seconded by Schell
Be it resolved
1 . That DS2023-25, Derek Witlib, Acting Director, Development Services re: Minor Variance
Application 2021-A-57 by Norman & Laurette McCracken, 363 Scarlett Line be received
and adopted.
2. That Minor Variance Application 2021-A-57 by Norman & Laurette McCracken,
specifically to permit the construction of a detached accessory building with a 5 metre
(16.4 feet) setback from the limit of the Environmental Protection (EP) Zone on lands
municipally known as 363 Scarlett Line, Township of Oro-Medonte, be approved subject
to the conditions as outlined in DS2023-025.
3. That the applicants be advised of Council's decision under the Secretary-Treasurer's
signature.
Carried.
Page 9 of 15
Page 13 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
c) DS2023-015, Michael Barton, Township Planning Consultant re: Zoning By-law
Application 2022-ZBA-16 by Ken & Patti Crawford 983 Line 7 South [Refer to Item 18a)].
Motion No. C230322-15
Moved by Lavoie, Seconded by Young
Be it resolved
1 . That DS2023-015, Michael Barton, Township Planning Consultant re: Zoning By-law
Application 2022-ZBA-16 by Ken & Patti Crawford 983 Line 7 South be received and
adopted.
2. That Zoning By-law Amendment Application 2022-ZBA-16 by Ken & Patti Crawford for
983 Line 7 South, Township of Oro-Medonte, that would amend Zoning By-law No. 97-95,
as amended, by rezoning the subject lands from the Agricultural/Rural (A/RU) Zone to the
Agricultural/Rural Exception (A/RU*###) Zone to permit a "commercial retail store" and
"outdoor storage of boats and recreational vehicles" and for a reduced lot frontage of 24.0
metres, be approved. This application has been submitted in conjunction with consent
applications 2022-B-32 & 2022-B-33 for boundary adjustments to 983 and 985 Line 7
South that would establish new boundary limits for the subject lands.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the applicants be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
d) DS2023-026, Michael Barton, Township Planning Consultant re: Consent Applications
2022-B-32 & 2022-B-33 by Ken & Patti Crawford, 983 & 985 Line 7 South.
Motion No. C230322-16
'401
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That DS2023-026, Michael Barton, Township Planning Consultant re: Consent
Applications 2022-B-32 & 2022-B-33 by Ken & Patti Crawford, 983 & 985 Line 7 South be
received and adopted.
2. That Consent (boundary adjustment) application 2022-B-32 by Ken & Patti Crawford for
983 & 985 Line 7 South, be approved, subject to the conditions as outlined in DS2023-
026.
3. That Consent (boundary adjustment) application 2022-B-33 by Ken & Patti Crawford for
983 & 985 Line 7 South, be approved, subject to the conditions as outlined in DS2023-
026.
4. That the applicants be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
Page 10 of 15
Page 14 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
e) OCS2023-01, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023
Guiderail Program.
Motion No. C230322-17
Moved by Schell, Seconded by Lavoie
Be it resolved
1 . That OCS2023-01, Justin Metras, Manager, Infrastructure and Capital Projects re: 2023
Guiderail Program be received and adopted.
2. That Tender OCS2023-004 Guiderail Installation — Various Locations be awarded to
Borall Fencing and Guiderail Contractors Ltd. in the amount of $225,928.66 plus HST.
3. That the Director, Operations & Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
46111h,
f) OCS2023-02, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2023-003 — Replacement of Structure B23.
Motion No. C230322-18 %6, )(*4
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2023-02, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2023-003 — Replacement of Structure B23 be received and adopted.
2. That Tender OCS2023-003— Replacement of Structure B23 be awarded to Envision
Excavating Ltd. in the amount of $386,385.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 11 of 15
Page 15 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
g) OCS2023-03, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
RFP OCS2023-005, 1. Supply and Delivery of Four Tandem Plow/Dump Combination
Trucks.
Motion No. C230322-19
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That OCS2023-03, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of RFP OCS2023-005, 1. Supply and Delivery of Four Tandem Plow/Dump Combination
Trucks be received and adopted.
2. That RFP OCS 2023-005 Supply and Delivery of Tandem Plow/Dump Combination
Trucks be awarded to Currie Truck Centre, in the amount of $2,070,155.00 plus HST.
3. That the Director, Operations & Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
t4%b Carried.
h) OCS2023-04, Shawn Binns, Director, Operations & Community Services; and Justin
Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-001
Road Rehabilitation — Various Locations.
Motion No. C230322-20
Moved by Bard, Seconded by Young
Be it resolved
1. That OCS2023-04, Shawn Binns, Director, Operations & Community Services; and Justin
Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2023-001
Road Rehabilitation — Various Locations be received and adopted.
2. That Tender OCS2023-001 Road Rehabilitation — Various Locations be awarded to IPAC
Paving Ltd. in the amount of $2,998,797 plus HST.
3. That Council authorizes and approves the completion of Petherwin Place (Line 14 to the
end) as a provisional project should the project be able to be completed within the
approved 2023 Roads Capital Program budget allocation.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township; upon the ratification of the 2023-2024
Budget, on March 29th, 2023.
5. That staff report back on the progress of the 2023 Roads Capital Program through the
corporate monthly project update report.
6. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 12 of 15
Page 16 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The follow members of Council provided updates: Mayor Greenlaw, Councillors
Bard, Schell and Young.
14.Announcements:
The following members of Council provided Announcements: Councillor Bard.
15.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Office Closure Notice, Friday, April 7, and Monday, April
10, 2023, Good Friday/Easter Monday.
b) Correspondence dated March 7, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2023.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Orillia Public Library Board re: Wednesday, February 22, 2023
Board Package.
Staff Recommendation: Receive for Information Only.
"*4*,Motion No. C230322-21
Moved by Bard, Seconded by Clark
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Office Closure Notice, Friday, April 7, and Monday, April
10, 2023, Good Friday/Easter Monday.
b) Correspondence dated March 7, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: February, 2023.
Received for Information Only.
c) Correspondence from Orillia Public Library Board re: Wednesday, February 22, 2023
Board Package.
Received for Information Only.
Carried.
Page 13 of 15
Page 17 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
17.Notice of Motions:
None.
18.By-Laws:
a) 2023-020: A By-law to amend the zoning provisions which apply to lands described as
Concession 8, Part Lot 26, Part 1 51 R-16095, Part 1 51 R-34454 (Oro) Township of Oro-
Medonte 2022-ZBA-16 (Crawford).
Motion No. C230322-22
Moved by Clark, Seconded by Bard
Be it resolved that By-Law No. 2023-020
a) 2023-020: A By-law to amend the zoning provisions which apply to lands described as
Concession 8, Part Lot 26, Part 1 51 R-16095, Part 1 51 R-34454 (Oro) Township of Oro-
Medonte 2022-ZBA-16 (Crawford)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
'k I ic "qq% Carried.
The CAO provided additional comments with respect to Item 12a) Robin Dunn, CAO and
Senior Management Team re: 2023-2024 Budget Presentations and Deliberations. Motion
No. C230322-10 was reiterated.
19.Closed Session Items (Unfinished Items):
None.
Page 14 of 15
Page 18 of 151
5.a) Minutes of Council meeting held on Wednesday, March 22, 2023.
Council Meeting Minutes — Wednesday, March 22, 2023.
20.Confirmation By-Law:
a) 2023-021: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 22, 2023.
Motion No. C230322-23
Moved by Young, Seconded by Lavoie
Be it resolved that By-Law No. 2023-021 : Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 22, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230322-24
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now adjourn at 5.42 p.m
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 15 of 15
Page 19 of 151
5.b) Minutes of Special Council meeting held on Wednesday, March 29, 202...
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'IMe Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, March 29, 2023 1:01 P.M.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 1:19 p.m.)
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Tamara Obee, Director, Human Resources; Michelle Jakobi, Director,
Environmental Services; Derek Witlib, Acting Director, Development
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Patrick Howse, Information Technology Technician (IT)
" All Council and staff participated via Zoom platform.
40,
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
Page 1 of 4
Page 20 of 151
5.b) Minutes of Special Council meeting held on Wednesday, March 29, 202...
Special Council Meeting Minutes — Wednesday, March 29, 2023.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230329-1
Moved by Lavoie, Seconded by Hutcheson A,
Be it resolved that the agenda for the Special Council meeting of Wednesday, March 29,
2023 be received and adopted.
Carried.
Motion No. SC230329-2 4&h"
Moved by Hutcheson, Seconded by Young
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest.
Mayor Greenlaw declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Coldwater & District Agricultural Society and Oro Agricultural
Society as his company may potentially provide services to the Fall Fairs these organizations
support.
Councillor Schell declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Oro-Medonte Chamber of Commerce as he is a member of the
Chamber of Commerce.
4. Open Forum:
None.
Page 2 of 4
Page 21 of 151
5.b) Minutes of Special Council meeting held on Wednesday, March 29, 202...
Special Council Meeting Minutes — Wednesday, March 29, 2023.
5. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget
Deliberations/Ratification.
Mayor Greenlaw declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Coldwater & District Agricultural Society and Oro Agricultural
Society as his company may potentially provide services to the Fall Fairs these organizations
support. Mayor Greenlaw pushed back from the table and did not discuss or vote on this
item. Deputy Mayor assumed the Chair during these discussions.
Councillor Schell declared a conflict of interest on Item 5a) Robin Dunn, CAO and Senior
Management Team re: 2023-2024 Budget Deliberations/Ratification of a portion of the
Grant/Subsidy Requests for Oro-Medonte Chamber of Commerce as he is a member of the
Chamber of Commerce. Councillor Schell pushed back from the table and did not discuss or
vote on this item.
Motion No. SC230329-3
Moved by Bard, Seconded by Lavoie
Be it resolved that 2023/2024 Capital & Operating Budget Refinements, presented by Nelly
Morrow, Director of Finance/Chief Financial Officer, re: 2023/2024 Capital & Operating
Budget Refinements be received and adopted.
1% Carried.
Motion No. SC230329-4
Moved by Schell, Seconded by Clark
Be it resolved that the 2023-2024 Operating and Capital, Budgets as amended, effective
March 29, 2023 be received and adopted to achieve an overall tax increase for 2023 of
4.5%, and reflect a 4.5% tax increase in 2024, pending the 2024 County of Simcoe and
Schools Boards increases
Carried.
Page 3 of 4
Page 22 of 151
5.b) Minutes of Special Council meeting held on Wednesday, March 29, 202...
Special Council Meeting Minutes — Wednesday, March 29, 2023.
6. Confirmation By-Law:
a) 2023-023: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, March 29, 2023.
Motion No. SC230329-5
Moved by Clark, Seconded by Bard
Be it resolved that By-Law No. 2023-023: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, March 29, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC230329-6
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now adjourn at 3.05 p.
Carried.
Mayor, Randy Greenlaw " Clerk, Yvonne Aubichon
Page 4 of 4
Page 23 of 151
5.c) Minutes of Special Council meeting held on Wednesday, April 5, 2023...
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'ItPi Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, April 5, 2023 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 3.03 p.m.)
Councillor Richard Schell
Councillor Robert Young
Regrets: Councillor David Clark
Staff Robin Dunn, Chief Administrative Officer; Donna Hewitt, Director,
Present: Corporate Services; Shawn Binns, Director, Recreation & Community
Services; Tamara Obee, Director, Human Resources; Derek Witlib, Acting
Director, Development Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny
Legget, Communications & Public Relations Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 5
Page 24 of 151
5.c) Minutes of Special Council meeting held on Wednesday, April 5, 2023...
Special Council Meeting Minutes — Wednesday, April 5, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230405-1
Moved by Young, Seconded by Lavoie
Be it resolved that the agenda for the Special Council meeting of Wednesday, April 5, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items.
a) Motion to go In Closed Session.
Motion No. SC230405-2
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now go in Closed Session at 3.04 p.m. to discuss
• solicitor-client privilege; litigation affecting the municipality (Cannabis);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Orientation - Continued).
Carried.
Page 2 of 5
Page 25 of 151
5.c) Minutes of Special Council meeting held on Wednesday, April 5, 2023...
Special Council Meeting Minutes — Wednesday, April 5, 2023.
b) Motion to Rise and Report.
Motion No. SC230405-3
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now Rise at 5.19 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis).
d) Tamara Obee, Director, Human Resources re: re: Education or Training of Members
(Orientation - Continued) [Education or training of members in accordance with Section
239 (3.1) of the Municipal Act, 2001 , as amended].
Carried.
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis).
NEIL limp
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Recreation & Community Services;
Derek Witlib, Acting Director, Development Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications
& Public Relations Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Chris
Williams; and David Reiter, Aird & Berlis LLP; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. SC230405-4
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO; Chris Williams,
and David Reiter, Aird & Berlis LLP re: Solicitor-client privilege; Litigation affecting the
municipality (Cannabis) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
Page 3 of 5
Page 26 of 151
5.c) Minutes of Special Council meeting held on Wednesday, April 5, 2023...
Special Council Meeting Minutes — Wednesday, April 5, 2023.
d) Tamara Obee, Director, Human Resources re: re: Education or Training of Members
(Orientation - Continued) [Education or training of members in accordance with Section
239 (3.1) of the Municipal Act, 2001 , as amended].
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Tamara Obee, Director, Human Resources, Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. SC230405-5
Moved by Bard, Seconded by Hutcheson 4A
Be it resolved that the information presented by Tamara Obee, Director, Human Resources
re: Education or Training of Members (Orientation - Continued) [Education or training of
members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended] be
received.
Carried.
5. Confirmation By-Law:
a) 2023-026: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, April 5, 2023
Motion No. SC230405-6
Moved by Lavoie, Seconded by Schel
Be it resolved that By-Law No. 2023-026: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, April 5, 2023 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Page 27 of 151
5.c) Minutes of Special Council meeting held on Wednesday, April 5, 2023...
Special Council Meeting Minutes — Wednesday, April 5, 2023.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC230405-7
Moved by Young, Seconded by Bard
Be it resolved that we do now adjourn at 5.20 p.m.
Carried.
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Page 5 of 5
Page 28 of 151
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
The Township of Oro-Medonte
T Heritage Committee Meeting Minutes
Township of
to Council Chambers
Proud Heritage,Exciting Future
Monday, March 27, 2023 6:04 p.m.
Present: Mayor Randy Greenlaw
Councillor Richard Schell, Chair
Councillor Lori Hutcheson, Co-Chair
Jessica Allen
Ruth Fountain
Dorothy Moore
Victoria Veenstra (arrived @ 6.03 p.m.)
Regrets: Robert Bayley
Kayla Thibeault
Staff Present: Derek Witlib, Acting Director, Development Services; Catherine
McCarroll, Intermediate Planner; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk
4r- -A %e4%;*
Councillor Schell assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda
Motion No. HC230327-1
Moved by Fountain, Seconded by Veenstra
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, March 27, 2023 be received and approved.
Carried.
2. Disclosure of Pecuniary Interest:
None.
Page 1 of 5
Page 29 of 151
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
Heritage Committee Minutes — Monday, March 27, 2023.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on Monday, October 3, 2022.
Motion No. HC230327-2
Moved by Moore, Seconded by Allen
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, October 3, 2022 be received and approved as printed and circulated.
Carried.
4. Reports of Members of Council/Municipal Officers.
a) Orientation: or
1 . Introduction of Members;
2. Procedural By-law (By-law 2017-165 as amended);
3. Remuneration and Expenses By-law (By-law 2022-015);
4. Accessibility Policy (POL-AODA-4);
5. Ontario Heritage Act; _,
6. O. Reg. 9/06 — Criteria for Determining Cultural Heritage Value or Interest;
7. O. Reg. 385/21 — Regulation under the Ontario Heritage Act;
8. O. Reg. 570/22 — (amends O. Reg. 385/21);
9. Simcoe County Official Plan Excerpt;
10. Township of Oro-Medonte Adopted Official Plan Excerpt;
11. Heritage Committee By-laws (2019-021 & 2021-049);
12. Municipal Heritage Register Policy (POL-PR-013);
o Cultural Heritage Resource Evaluation Form
o Municipal Register Application Form (Correction/Removal)
13. Municipal Register— Listed and Designated Properties;
o Map (via Township website)
14. List of Cairns, Plaques, Monuments, Cemeteries and Churches in the Township;
15. Orientation slides.
Motion No. HC230327-3
Moved by Veenstra, Seconded by Moore
It is recommended that the Orientation materials, as outlined on the agenda, and
presented by Catherine McCarroll, Intermediate Planner, be received.
Carried.
Page 2 of 5
Page 30 of 151
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
Heritage Committee Minutes — Monday, March 27, 2023.
e) Catherine McCarroll, Intermediate Planner re: 4454 Line 5 North.
The Committee consented to allow the property owners to provide additional
information.
Motion No. HC230327-4
Moved by Veenstra, Seconded by Fountain
It is recommended
1. That the correspondence presented by Catherine McCarroll, Intermediate Planner
re: 4454 Line 5 North be received.
2. That it is recommended to Council that the applicant's application to demolish the
deck/porch and rebuild same at 4454 Line 5 North be approved.
3. That the applicant's be advised of Council's decision under the Intermediate
Planner's signature.
Carried.
ahhh� INV 1\
b) Catherine McCarroll, Intermediate Planner re: 2023-2026 Strategic Work Plan.
Motion No. HC230327-5
Moved by Allen, Seconded by Fountai ;O%Z'
It is recommended
1. That the correspondence presented by Catherine McCarroll, Intermediate Planner
re: 2023-2026 Strategic Work Plan be received.
2. That a draft 2022-2026 term Heritage Committee Strategic Work Plan be brought
forward to the next Heritage Committee meeting for consideration.
Carried.
Page 3 of 5
Page 31 of 151
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
Heritage Committee Minutes — Monday, March 27, 2023.
c) Catherine McCarroll, Intermediate Planner re: Township Heritage Books.
Motion No. HC230327-6
Moved by Moore, Seconded by Veenstra
It is recommended
1. That the 2022-2026 term of Heritage Committee members, including the Mayor,
Chair and Co-Chair, to assist in their initiatives and responsibilities, receive a
complimentary copy of the following Township books:
1. Kith & Kin;
2. Medonte, A Township Remembered;
3. Hills of Oro;
4. Oro African Church;
5. Story of Oro;
for an estimated total retail value of $408.00.
2. That staff coordinate the matter accordingly.
Carried.
d) Catherine McCarroll, Intermediate Planner re: 2023 Doors Open Simcoe County -
Saturday, August 26 & Sunday, August 27, 2023 10am-4pm.
Motion No. HC230327-
Moved by Fountain, Seconded by Allen
^;*
It is recommended that the correspondence presented by Catherine McCarroll,
Intermediate Planner re: 2023 Doors Open Simcoe County - Saturday, August 26 &
Sunday, August 27, 2023 10am-4pm. be received.
Carried.
5. Communications:
a) Correspondence from Community Heritage Ontario (CHO) re: Fall 2022 and Winter 2023
Quarterly Newsletters.
Motion No. HC230327-8
Moved by Allen, Seconded by Moore
It is recommended that the correspondence from Community Heritage Ontario (CHO)
re: Fall 2022 and Winter 2023 Quarterly Newsletters be received.
Carried.
Page 4 of 5
Page 32 of 151
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
Heritage Committee Minutes — Monday, March 27, 2023.
6. Next Meeting Date:
Monday, April 17, 2023.
7. Adjournment:
a) Motion to Adjourn.
Motion No. HC230327-9
Moved by Fountain, Seconded by Veenstra
It is recommended that we do now adjourn at 8.51 p.m.
Carried.
Councillor Schell, Chair Janette Teeter, Deputy Clerk
Page 5 of 5
Page 33 of 151
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4454 Line 5 North, Hillsdale, Oro-Medonte, Ontario
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a2.EDO NOT SCALE DRAWINGS.CONTRACTOR TO VERIFY ALL EXISTING CONDITIONS.CONTRACTOR TO VERIFY ALL w2. LUMBER: -UNLESS OTHERWISE NOTED TO BE SPRUCE-PINE-FIR(SPF),GRADE NOAMO.2,CONFORMING TO
LEVELS AND BIMENSIONS PROVIDED AND REQUIRED TO PERFORM THE WORK.MY DISCREPANCIES PRE TO BE CSA STANDARD 0141 W1TH A MAXIMUM MOSTLRE CONTENT OF 19%AT THE TIME OF INSTAUATION.ALL LUMBER
REPORTED TO THE ENGINEER IMMEDIATELY TO OBTAN CIARIACATON PRIOR TO COMMENCING WORK. SHALL BEM THE GRADING STAMP OF AN AGENCY APPROVED BY THE CAMADIM LUMBER STANDARDS Z
3. DESIGN LOADS PRE NOTED.THEY SHALL NOT BE EXCEEDED DURING CONSTRUCTION.UNLESS SPECIFICALLY ADMINISTRATION BOARD.
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DIED OTHERWISE ON THE DRAWINGS, O PROVISION S BEEN MADE IN THE DESIGN FOR CONDITIONS 3. COMPLY WITH THE REQUIREMENTS OF ONTARIO BUIWING CODE FOR SUB-FLOORING IN TABLE 9.23.14A RODF AlUnlnnvxWl I3T11
OCCURRING DURING CONSTRUCTION. THE CONTRACTOR IS TO PROVIDE AL NECESSARY BRACING AND SHEATHING IN TABLE 9.23.15A.AND WALL SHEATHING IN TABLE 9.23.16A. 100212215
SHORING REQUIRED FOR STRESSES AND INSTABILITY OCCURRING FROM MY CAUSE DURING CONSTRUCTION. 4. NAIS,SPIKES,AND STAPLES:-TO CSA STANDARD 8111;GALVANIZED FOR EXTERIOR WORK,OR HIGHLY HUMID
4. NO SUBSTITUTIONS.CONTRACTOR AGREES TO USE All SPECIFIED TERIALS WITHOUT SUBSTITUTION. NON AREAS AND FOR TREATED LUMBER;PLAN ELSEWHERE. NAILING OF FRAMING UNLESS OTHERWISE NOTED,SHALL
SPECIFIED MATERIALS MUST BE APPROVED PRIOR TO USE.NON SPECIFIED OR APPROVED MATERIALS WILL BE CONFORM TO TABLES 9.23.3 A.G.AND 9.23.13 A IN THE ONTARIO BUIWING CODE. _ AN 16,2023 ^
REMOVED AND REPLACED WITH SPECIFIED MATERIALS AT CONTRACTOR'S COST. 5. ROUGH HARDWARE: - BOLTS, NU TS,WASHERS, LAGS, PINS, SCREWS,ALL TO BE HOT DIP GALVANIZED IF
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5. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR CONSTRUCTION MEANS, METHODS, TECHNIOUES. EXSED TO EXTERIOR USE.
SEQUENCES,AND PROCEDURES AND FOR CD-ORDINATING THE VARIOUS PARTS OF THE WORK. 6. MOO PRESERVATINES(PRESSURE TREATED):- ERE REQUIRED TO CONFORM TO CSA STANDARD 080-M.ALL
6. TYPICAL STRUCTURAL DETAILS ARE SHOWN ON DRAWINGS.IF DETAILS DIFFER ON OTHER DRAWINGS,THE MOST WOOD PRODUCTS BEARING ON CONCRETE OR MASONRY AT OR BELOW GRADE TO BE PRESSURE TREATED OR BE
STRINGENT SHALL GOVERN.All WORK SHALL BE CARRIED OUT IN ACCORDANCE WITH THE REQUIREMENTS OF PROTECTED WITH A MINIMUM 0.05 POLYETHYLENE VAPOUR BARRIER,ROLL ROOFING,OR APPROVED EQUIVALENT.
THE ONTARIO BUILDING CODE 2012(OBC 2012)AND THE OCCUPATIONAL HEALTH AND SAFETY ACT. 7. ALL MOO PRODUCT EXPOSED DIRECTLY TO SOIL SHALL BE PRESSURE TREATED. FOR STRUCTURAL DESIGN ONLY
7. PROVIDE ALL ACCESSORY ITEMS OR MATERIALS, SUCH AS BRACKET, CLEATS, UNDERLAYS, OVERLAYS, 8. FRAMING ANCHORS: - FRAMING ANCHORS. JOIST HANGERS. BEAM HANGERS. POST CAPS. POST ANCHORS.
CONNECTORS,FASTENERS,COVER PLATES,SEAANTS,WBRICANTS,CLEANERS,BONDING AGENTS,AND SIMILAR BACK-UP CUPS AND ANGLES,UNLESS OTHERWISE SHOWN ON THE STRUCTURAL DRAWINGS,ME ALL TO BE AS
ITEMS,WHETHER SPECIFIED OR NOT,SO THAT THE WORK IS COMPLETE AND WILL PERFORM AS REQUIRED. MANUFACTURED BY SIMPSON OR AN APPROVED EQUAL, AND SIZED APPROPRIATELY FOR THE CONNECTING
1U.CONTRACTOR SHALL CONTACT ALL LOCAL munES AND SERVICES PRIOR TO EXCAVATION AND OBTAIN PROPER MEMBERS. An ME TO BE INSTALLED IN STRICT ACCORDANCE WITH THE MANUFACTURER'S INSTRUCTIONS AND
LOCATES. SPECIFCATONS UTILIZING NALS OR SCREWS WHERE REQUIRED.
11.OWNER/CONTRACTOR WILL BE RESPONSIBLE FOR OBTAINING BUIWING PERMITS,APPROVALS FROM LOCAL 9. SPUCES.NOTCHING.AND DRILLING THROUGH MEMBERS IS NOT PERMITTED EXCEPT AS SPECIFIED BY THESE
BUILDING AUTHORITIES PRIOR TO COMMENCING MY WORK. PLANS AND/OR AS APPROVED BY THE ENGINEER.
12.ALL STANDARDS REFERRED IN THE DRAWINGS AND SPECIFICATIONS SHALL BE THE LATEST LEGAUZED 10.MANUFACTURED LUMBER OR TIMBER PRODUCTS NOT SPECIFIED HEREIN ME TO BE APPROVED BY THE ENGINEER
VERSIONS. PRIOR TO USE.MANUFACTURED WOOD PRODUCT TO BE INSTALLED AS PER THE MANUFACTURER'S SPECIFICATIONS 12 �
REVISION:
13
.DO NOT PROCEED WITH UNCERTAINTY.CONTACT ENGINEER OF RECORD IF MY CLARIFICATION REQUIRED. AND INSTRUCTONS. 2022 ISSUED FOR REVIEW
14.SPRINGWATER ENGINEERING UMITED'S SCOPE IS LIMITED TO STRUCTURAL DESIGN OF THE DECK REPLACEMENT I UMBER,SIZE,AND LOCATON OF BRACING,BLOCKING,AND BRIDGING BETWEEN LUMBER OR TIMBER STRUCTURAL
D SLAB ON GRADE ONLY.THE SLAP ON GRADE NOT AVE FULL FROST PROTECTION,THEREFORE 1 ELEMENTS TO CONFORM TO THE REQUIREMENTS IN THE ONTARIO BUILDING CODE PART 9. 2022 ISSUED FOR PERMIT
CRACKING AND DIFFERENTIAL SETTLEMENTS CM BE EXPECTED OVER TIME. 12.MINIMUM BEARING OF MOO JOISTS TO BE MINIMUM 1.5"(30mm). 2023 ISSUED FOR PERMIT
13.MINIMUM BEARING OF WOOD BEAMS TO BE MINIMUM 3'(76mm).UN BEARING OF MOO ELEMENTS NOT SPECIFIED TO BE MINIMUM]"(76mm).1 �DS SHOWN Dry DRAWINGS ME UNFACTORED SERVICE LSMDS Iry KN(KIPS)AND KPA(LASE)UNLESS 15.AI MMULTIPLY WOOD MEMBERS SHALL BE BUILT-UP IN ACCORDANCE WITH OBC 2012, PART 9 OR PER
ES1 NOTED OTHERWISE. MANUFACTURER'S SPECIFICATIONS AND GUIDMNES.
I8.AUL LVL BEANS SHALL MEET OR EXCEED 2.OE,3100F6.
2. GROUND SNOW LOAD SS-2.60(KPA) 17.PROVIDE SOLID BLOCKING,SQUASH BLOCKS AS REQUIRED BELOW ALL POINT LOADS TO TRANSFER DOWN TO
3 ASSOCIATED RAN LOAD SR=0.40(KPA) MUNDATON. /
CB _0.55 pringwater
5. SPECIFIED DESIGN SNOW LOAD=1.83KPA
6. ROOF DEAD LOAD-0 72KPA T Engineering Limited
7. ALLOWABLE SOIL BEARING CAPACITY=75KPA(TO BE CONFIRMED PRIOR TO COMMENCING CONSTRUCTION).
8. FLOOR LAVE LOAD=1.9KPA UNIFORMLY DISTRIBUTED LOAD INTERIOR&EXTERIOR STARS T981
S. FLOOR DEAD LOUD-0.72MA MAIN STAIRS(MIN.REQUIREMENTS)DIMENSIONS SHOWN ON SECTIONS TO RULE: TD._705.721.7228
MAX RISE:200mm(7 j")
MIN RISE: 125mm(4 a")a1 OUMAKE LGOOD60F ALL EXISTING MATERIALS TO SMOOTH,DUST AND GREASE FREE SURFACES. MAX RUN:233mm(14") CLIENT:
2. TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE EXISTING BUIWING, REMANING FITMENTS AND MIN.RUN:254mm(10")
FURNITURE,ETC.AND SERVICES FROM DAMAGE DURING DEMOUTON WORK. MAX TREAD:}55mm(14")
3. BE RESPONSIBLE FOR MANTANING THE EXISTING BUILDING IN A WEATHER AND WATERTIGHT CONDITION AT ALL MIN.TREAD:254mm 14"
TIMES UNTIL THE COMPL£TON AND ACCEPTANCE OF THE WORK. ( )
4. ALL REARS SHALL MATCH EXISTING OUAMTY. MIN.NOSING:25mm(1")
5. CONDUCT DEMOUTION OPERATIONS CAREFULLY AND WITH DUE REGARD FOR THE SAFETY AND INTEGRITY OF MIN.HEADROOM:1.95m(6'-5")
THE EXISTING STRUCTURE.VERIFY EXISTING CONDITIONS AND DIMENSIONS AT EACH AREA OF THE EXISTING RAL.AT LANDING:1070mm(42.12") LOCATON:
STRUCTURE PRIOR TO BEGINNING WORK. RAIL AT STAIRS:
MIN,865mm(34") 4454 Line 5 North,
MAX.:1070mm(42.12")
MIN STAR WIDTH:860mm(34") Hillsdale, Oro-Medonte,
CONCRETE: MIN LANDING LENGTH: 11001m
I. ALL CONCRETE SHALL CONFORM TO THE REQUIREMENTS OF CAN/CSA-A23.1,AND BE Ontario
READY-MIX TYPE. INTERIOR/EXTERIOR HANORAL(98 J 1
2. CONCRETE SHALL BE DESIGNED, BATCHED, DELIVERED, PLACED AND CURED IN FINISHED NATUR WOOD HANDRAIL ON WOOD OR METAL PICKETS(UNLESS OTHERWISE SHOWN)MAX. PROJECT:
CONFORMANCE WITH THE REQUIREMENTS OF OBC 2012,PART 9&CAN/CSA-A23.1. 100mm(4" AL)O.C.IF HANDRAL IS USED AGAINST AN INTERIOR WALL THE HANDRAIL SHALL BE FIRMLY
3. CONCRETE MINIMUM COMPRESSIVE STRENGTH AT 28 DAYS SHALL BE AS FOLLOWS: SECURE TO WALL STUD AS PER OBC S.B.B.
a. BASEMENT SLABS 20 MPa (4-7%AIR) HANDRAIL MAX HEIGHT:1070mm(42.12") HANDRAIL MIN.HEIGHT:865mm(34") Deck and Porch
b. FOOTINGS, FOUNDATION WALLS 15 MPa HANDRAIL HEIGHT MEASURED VERTICALLY FROM OUTSIDE EDGE OF STAIR NOSING.PROVIDE GUARDS AT
N t. EXTERIOR FLATWORK 32MPa(5-SR AIR) !LANDINGS.REQUIRED GUARDS REQUIRED IN ANY OTHER INTERIOR AREAS SHALL BE MIN.900mm(36")' Replacement
UD EXTERIOR HANDRAIL/GUARDS ARE REQUIRED WHERE STEPS HAVE MORE THAN 3 RISERS AND SHALL BE y
N 4. NO CONCRETE SHALL BE POURED WITHOUT PRIOR REVIEW BY THE ENGINEER OR MIN.900mm(36")HIGH UNLESS WHERE HEIGHT ABOVE ADJACENT SURFACES EXCEEDS 5'-11 Structural Design
(a BU NCREILDIN INSPECTOR. EXTERIOR GUARDS SHALL BE 1070mm(42.12")HIGH.
N 5. CONCRETE COLD WEATHER REQUIREMENTS WHEN FORECASTED AIR TEMPERATURE AT OR NO MEMBER FORMING PART OF GUARD BETWEEN 14Dmm(5 1')AND 900mm(36')MOVE FLOOR
O BELOW 5'C.5.1 TEMPERATURE OF THE CONCRETE AT ALL SURFACES SHALL BE KEPT AT A SURFACE SHALL FACIUTATE CLIMBING. DRAwIrvc:
N MINIMUM OF 10'C FOR 3 DAYS. GuaRDs OBC 9Ba. General Notes
5.2 NO FROZEN MATERIAL SHALL BE USED IN CONCRETE MIX. UNLESS NOTED OTHERWISE,ALL GUARDS TO COMPLY WITH OBC SUB-SECTION 9.6.6.INCLUDING
SENTENCES 9.8.8.3.(2)"HEIGHT OF GUARDS",9.8.8.5.(1)"OPENING IN GUARDS"AND 9.8.8.6.(2)
"DESIGNED TO PREVENT CUMBING".
DRAWN BY: JA DRAWING N0:
DATE: November 25,2022
SCALE: 3/16 =1-0 1 1
PROJECT/: 1976
STAMPIMA
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EFO :
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2 JPN 16,2023 ISSUED FOR PERNIT
LEAENO.
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DECK Engineering Limited
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0 NOV 25,2022 ISSUED FOR REVIEW
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2 JPN 16,2023 ISSUED FOR PERMIT
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NO: DATE: REVISION:
0 NOV 25,2022155UE0 FOR REVIEW
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2 JPN 16,20231 ISSUED FOR PERMIT
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•VERIPI ALL THE DIMENSIONS. Replacement
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Ut MYWORK OR ORDERING MY NAIArERIALRIAL Structural Design
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34
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4 Engineering Limited
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DATE: November 25,2022
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2x 12 STRINGERS ONE EACH
END AND TWO EVENLY
SPACED IN CENTER
2.4 WOOD BLOCKING
OURED IO"Dlw 4'O.0 MAX.BETWEEN
CONCRETE DE12(MIN.8" STRINGERS D] Stair Base Detail
CONCRETE
CRAPE)PER PLAN 02 Stair Details ( b Scale
W24"GIA.BELL SHAPED '1 1/2"=1'-0'Scale NO: OAIE: REVISION:
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GRADE ON DISTURBED
'v E SOIL 1 NOV 30.2022 ISSUED FOR PERMIT
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/' Springwater
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EARTH WALL x6 PYL
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T PLADOD HLLERS Hillsdale, Oro-Medonte,
4"DEEP RAFTERS CONNECTE AS REQUIRED
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4"DEEP CURVID RAFTER WS24Z HANGER -9DIAGNRIAGE BOLT Ontario
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fD BERWEEN RAFTERS EXISTING LB30ER BOARD WIT THE STOP OE THE PILE
N EXISTING ANCHORS Structural Design
N
M BROMIDE ONE ADDITIONAL t•'DIAWE x Iv 3- D PI
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Details
Rafters To 4 Ply2x8 Beam Ledger Board To Rammed Earth DRAWING NO:
58.1 58.1 DRAWN BY: JA
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Smle ]/4'=1'-0'Scale Sfi.l 3 a-I-0 Scale SCALE: 3/18 =I-0
PROJECT/: 1978
STAMP:
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mK ID f-GE BEAN NarcHE.r0 .71H
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]/a'-1'-0"Scale ]/a'=1'-D•score
]PLY 2x10 BEAN
Oa NO: DATE: REVISION:
0 NOV 25,2022 ISSUED FOR REVIEW
1 NOV 30.2022 ISSUED FOR PERMIT
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BUILT-UP BEAM 3
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CONTINUE OF
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S Middle Connection - Deck =1- `Ne sa.z To Side of Beam 4454 Line 5 North,
3 PLY 2110 SEMI Hillsdale, Oro-Medonte,
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m
PROJECT:
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BUILT-UP BEAM Replacement
8%8 TMBE
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SIDET OF BEAM ro Structural Design
M SIDE of POST WIMu
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j A LONG SIDE
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NWLED TO SIDE OF Details
BUILT-UP BEAM POST
%B CONTINUOUS POST
RAWING N0:
Beams To Post End DRAWN BY: A D
DB DJ SectlOn GATE: November 25,2022 S 62
58.2 ]a-I-0 Scale
Connection - Deck
PROJECT/: 1978
STAMP:
OTiOM RAIL fS IMA
oST NO CAP J 100212215
IM JOIST AN 16.2023
OF
PP
ICKET FOR STRUCTURAL DESIGN ONLY
4-78MM(3") PLAN
NAILS
BOTTOM RAIL AXONOMETRIC
-g9X76MM(3") SCREWSMM(2) L NO: DATE: REVISION:
SCREWS PER SIDE 0 NOV 25,2022 ISSUED FOR REVIEW
PLAN AXONOMETRIC 1 NOV 30.2022 ISSUED FOR PERMIT
2 JAN 16,2023 ISSUED FOR PERMIT
f(ENDCAP
X38 3
2-50 MM •X2••) 4
EE NOTES 2&3 (2")NAILS
�fING OORTHE NFIRSi BOARD /
4Springwater
FRONT ELEVATION SIDE ELEVATION Engineering Limited
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B3 To Endcap-Endcap Screwed To Rail - EC-1 cua
FRONT ELEVATION SIDE ELEVATION EC SEC
-1
Guard Rail Connection: Post Screwed to Rim Joist - EB-2 NOTES
Gt I. FASTEN EACH END OF EACH PICKET TO ENDCAPS WITH
2-50 MM(2")NAILS, LGCAIIG y N:
2. FASTEN ENDCAPS TO RAILS WITH#7X5O MM(2")
EB-2 NOTE
1... DECKING IS OMITTED FROM THE PLAN VIEW AND THE AXONOMTERIC VIEW FOR CLARITY. SCREWS AT 300 MM(12")D.C. 4454 Line 5 North,
2. FASTEN 25MMX140MM(J"X6"NOMINAL)OUTER DECK BOARD TO RIM JOIST WITH 63 MM
(21")NAILS AT 300MM(12") Hillsdale, Oro-Medonte,
3. FASTEN 25MMX14DMM 0"X6"NOMINAL)OUTER DECK BOARD TO FLOOR JOIST WITH
1_63 MM(21")NAIL AT EACH JOIST. Ontario
4. M POST MAY BE POSITIONED ANYWHERE BETWEEN THE JOISTS.
5. #9 SCREWS MAY BE REPLACED BY#8 SCREWS IF THE MAXIMUM SPACING BETWEEN
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MAXIMUM SPACING BETWEEN POSTS Deck and Porch
SPECIES MAXIMUM SPAN,M(FT.-IN.)
Replacement
v GOUCIAS FlR,LARCH,HEN FlR,SPRUCE-PINE-FlR Structural Design
O
NORTHERN SPECIES 1.20(]'-tt") DRAWING:
COLUMN 1 2
Details
DRAWN BY: JA DRAWING N0:
GATE: November 25,2022
_
PROJECT/: 1978
STPNP:
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INIMUM 20 GAUGE
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CORROSION RESISTANT
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RAIL
TABLE 2.J.2. NO: DATE: REVISION:
MINIMUM SIZE OF LOP➢BEARING—MENTS 0 NOV 25,2022 ISSUED FOR REVIEW
PLAN 1 NOV 30.2022 ISSUED FOR PERMIT
AXBNBMETRIC GUARD ELEMENT MUM SIZE,MM(Irv.) 2 JAN 16,2023 ISSUED FOR PERMIT
Posi %89%89 3
(4' NOMINAL) M
IL
TOP RAIL 30% 9
B
(2'%°'NOMINAL) /' Springwater
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COLUMN 1 2 cu—
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FRONT ELEVATION SIDE ELEVATION
<� LO 14
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89MM
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NOTE
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SIZES SHOWN IN TABBLE 2.1.2.MAY BE REDUCED TO
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1. PROVIDE SUPPORT TO BOTTOM RAIL AT INTERVALS NOT PROJECT:
MORE THAN 2.OM(6'-7")
2. THE BOTTOM RAIL MAY BE BEVELLED AS DETAILED IN Deck and Porch
FIGURE 2.1.2.
Replacement
Structural Design
0
—ING:
Details
DRAWN BY: 11 DRAWING N0:
DATE: November 25,2022
SCALE: 3/16 =I-0 ,4
PROJECT/: 1976
$100.00 Fee
OIT F I
11,-d He�[gge,Exciting Fun- Application for Zoning Certificate
For Office Use Only
Certificate application number:
Date received: Roll number:
A. Property information
Building number, street name4454 Line 5 N Unit number Lot/con.
Municipality Postal M@CIOnt@ Postal code Plan number/other description
L0L1V0
B. Applicant Applicant is: ❑ Owner or 8 Authorized agent of owner
Last e First Coreoration or partnership
Street address Unit number Lot/con.
Municipality Postal cod Province. E-mail
Telephone number Fax Cell number
C. Owner(if different from applicant)
Last First name Corporation or partnership
Street address Unit number Lot/con.
Municipality Postal code- Province_ E-mail
Telephone number Fax Cell number
D. Purpose of application
❑ New construction ❑ Addition to an existing building d Alteration/repair ❑ Demolition
Proposed use of building Current use of building
Residential Home Residential Home
Description of proposed work
Wrap around Porch renovation, demolition of two sides, and repair to other two.
Hand cut roof, railings replaced, repair and renovation of two sides
E. Declaration of applicant
I certify that:
(print name)
1. The information contained in this application, attached plans and specifications, and other
attached documentation is true to the best of my knowledge.
2. 1 have authority to bind the corporation or partnership (if applicable).
March 19/2023
Date Signature of applicant
All alternative format of this form is available upon r
5.d) Minutes of Heritage Committee meeting held on Monday, March 27, 202...
Verbal Matters
+� (Section 13.3 of Township's
!, Procedural By-Law No. 2015-203)
Proud Heritage,Exciting Future
Name: Catherine McCarroll
Item Number/Name: Township Heritage Books
Meeting Date: March 27, 2023
Motion No.:
Type of Meeting: ❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
X❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
Last term, the Heritage Committee presented a motion to Council that all members of the
Heritage Committee (including the Chair and Co-Chair), receive a complimentary copy of the
following books:
• Kith `N Kin
• Hills of Oro
• Medonte A Township Remembered
• The Oro African Church
• The Story of Oro
I would like to discuss bringing forward a similar motion to give all new Heritage Committee
Members (including the Chair and Co-Chair) a copy of the 5 Township heritage books to assist
in their initiatives and responsibilities.
3/21/23
Page 60 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: Monday, April 3, 2023 10.56 PM
To: Participation <participation@oro-medonte.ca>
Subject: [External] Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: 166410ED-F9FF-4269-B3AD-01 FD9B3DFC5B
Numeric Response ID: 953061
Response GUID: 08EF51A7-71E7-4BB1-BE3D-A5CC5B4D729E
Survey Start Date: Monday, 03 April 2023 22.32.11
Survey Completed Date: Monday, 03 April 2023 22.56.03
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/M M/YYYY)
12/04/2023
regarding agenda item number
new b
I will be participating
on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
In-Person
please state name
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Page 61 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
Peter Merrifield : Community Advisory Proposal
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Peter Merrifield
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
The Oro Medonte Community Advisory Committee is a proposal to establish a standing committee of
Oro Medonte residents who meet quarterly in a collaborative forum to discuss, provide input, and
receive informative presentations on the issues and services within Oro Medonte. The purpose of
committee is to establish structured ongoing two way communication with the elected Township
Council of Oro Medonte and the Departments and Services of Oro Medonte, The establishment of a
community based issues forum is to identify the challenges facing the community in a timely fashion
and collaboratively explore and express ideas and solutions to the elected Council and Township
Department Directors of Oro Medonte. The Community Advisory Committee is an informal, non
partisan format for individual residents or organized issue based representation groups to work
together and discuss collaboratively the shared interests of residents of the Township. It will be a
respectful and fact based format designed to bring the community and its interests closer together
and focused on resolution based communication with the Township Council.
I will be providing a:
Written Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
Requesting Township consideration and approval if deemed appropriate to create a standing
community committee of Council.
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
Page 62 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
Yes
Who were you in contact with?
Clerk, CAO, and Communications
Reason why this deputation/presentation is important to Council and to the municipality:
It represents an opportunity to build community based shared interests for the timely awareness of
Council and Township Services, and also an educational community outreach mechanism for
residents. To move forward with this trial concept Council and Executive Staff will need to review
parameters and conceptual value and ensure that structure, function and appropriate terms of
reference are established. At times Oro Medonte residents can be divided on community issues
based on their neighborhood or a lack of understanding of all sides of community issues. An
important element of community cohesion is ongoing established communication and education
through non-partisan and non special interest community involvement and awareness. This proposed
committee presents an opportunity to "do the most, for the most" for all residents of Oro Medonte by
bringing residents together.
I Acknowledge I have read and completed the required information
Page 63 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
Proposal for the establishment of
Oro Medonte Community Consultation Committee
Committee of Council in principle
Purpose:
It became apparent during the 2022 Municipal election campaign that there exists within Oro Medonte
(OM) a division of citizens opinions on community based interests and confusion of community based
issues. Differences of understanding on issues between different community groups and individuals
became labeled as "special interest" and were divisive among the citizens of OM.The purpose of
Community Consultation Committee is to bridge the "differences" with knowledge and awareness to
identify that there is not"special interest", but only a shared community interest. Establishing an
understanding of the concerns of residents and providing a knowledge based committee of citizens to
share, inform, and develop a solution based approach is the purpose of the Consultation Committee. It
would provide a forum where all issues can be aired as individuals or as collectively impacted residents
without the need for established groups or perception of"special interest".
The Oro Medonte Community Consultation Committee would be established as a standing committee of
Oro Medonte residents who meet quarterly in a collaborative forum to discuss and provide input to the
Township and would receive informative presentations on the issues and services within Oro Medonte.
The purpose of committee is to establish permanent ongoing two way communication with the elected
Township Council of Oro Medonte, the Departments and Services of Oro Medonte, and the contracted
service providers to the residents of Oro Medonte. The establishment of a community based issues
forum is to identify the challenges facing the community in a timely fashion and collaboratively explore
and express ideas and solutions to the elected Council and Township Department Directors of Oro
Medonte.
The Community Consultation Committee is an informal, nonpartisan format for individual residents or
organized issue based representation groups to work together in directing the future interests of
residents of the Township. It will be a respectful and fact based format designed to bring the community
and its interests closer together and focused on resolution based awareness to the Township Council.
Structure:
• The community Consultation Committee is open to all residents of Oro Medonte, attendance
need not be limited to voting age residents, and all members of the community are welcomed.
• There shall be no fees, memberships, or dues required to attend or participate at the
Community Consultation Committee, or to participate on the Guiding Board of Directors.
• The committee shall be coordinated by a five member Guiding Board consisting of 2 Co-Chairs
and 3 Board of Directors.
Page 64 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
Meetings:
• The Community Consultation Committee shall meet publicly at least three times per year with a
goal of conducting four quarterly public meetings as optimum frequency.
• Community Consultation Committee meetings require a quorum of at least two of its Guiding
Board of Directors to Chair the meeting. This may be any two of the three Directors or two Co-
Chairs.
• Oro Medonte Township Council shall send representation to the quarterly meetings of the
Community Consultation Committee and report back to Oro Medonte Township Council.
• Attendance at the Community Consultation Committee by the Mayor or Council Members of
Oro Medonte is conducted in an ex officio capacity for the purpose of liaison between the
community and elected Township Council.
• Meetings shall be held quarterly as determined by the Co-Chairs and the availability of guest
speakers or special invited attendees. Notice of meetings shall be posted publicly at least 30
days prior.
• The Community Consultation Committee does not have any official authority or function in the
affairs of the Township of Oro Medonte and shall not be authorized to pass resolutions or
motions that are in any manner binding upon the Corporation of the Township of Oro Medonte.
The recommendations or items provided by the Community Consultation Committee are strictly
for the awareness and consideration of Elected Township Council.
• Meetings are expected to be two hours in duration with a formal agenda distributed 30 days in
advance of the meeting. The agenda will be divided between community education and
community consultation.
• Meeting minutes shall be made publicly available no later than 30 days after a quarterly
meeting.
Community Consultation Committee Agenda Guidelines:
The intention of the Consultation Committee meetings and agenda items shall be to focus and engage in
two primary activities. Meeting agendas will be divided into three parts beginning with a brief general
greeting and update to residents from the Consultation Committee Guiding Board followed by the first
session where educational guest speaker on matters of value to residents will be presented.The second
portion of meetings will be discussion of agenda items submitted on community issues, concerns, ideas.
The key focus of the structured agenda will be divided primarily between the following two areas:
1) Identify and explore community issues: Residents can attend Consultation Committee to raise
questions or provide recommendations to be discussed and put forward in a documented
format to the Oro Medonte Township Council. These can include individual or community items
of concern, by law questions or recommendations, community safety concerns or
recommendations, questions on services, policies, or programs under the management and
control of the Township of Oro Medonte that affect residents. Agenda items must be submitted
by email at least 30 days before the scheduled meeting to ensure they are included in the
meeting agenda for public disclosure and preparation.
Page 65 of 151
8.a) 3,00 p.m. Peter Merrifield re: Oro-Medonte Community Advisory Commi...
2) Provide Community Education: an important function of the Consultation Committee will be to
promote and develop informed residents. Knowing about the responsibilities of the Township,
its many departments, services, and activities will be presented at scheduled meetings in an
informative lecture series by subject matter resources, Program Directors, and Township Staff.
Examples can include Oro Medonte Fire and Rescue, Ontario Provincial Police Detachment,
Roads and Maintenance Department, Parks and Recreation,Township Planning, and Township
Mayor and Council. Part of the educational process at the Consultation Council will include a
better understanding of the jurisdictional partners in the Town of Oro Medonte such as the
Government of the Province of Ontario, Simcoe County Council, and a variety of area clubs and
services that utilize the facilities within Oro Medonte such as Hiking, Mountain Biking, Skiing,
and motorized Off Road Recreation groups.
Submission for Consideration of Community Consultation Committee:
This submission is intended to generate discussion at Council for consideration of the establishment of a
resident based nonpartisan committee forum for community issues and education. Very much like an
"idea factory", it permits residents access to a standing forum to raise community matters, receive
education on their community and Township Services, and to build bridges and understanding between
fellow residents. The contents of this proposal are open to discussion and input for structure that would
be compliant with the Corporation of Oro Medonte and the Province of Ontario. It is our hope that
Council we see value in the establishment of a community based consultation committee and the
suggestions it can generate to aid in the resolution of community issues.
Submitted Respectfully,
Peter Merrifield
Oro Medonte resident
Page 66 of 151
11 .a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; S...
7Ta nsh' o f
Report
Proud Heritage, Exciting Future
Report No. To: Council Prepared By:
CS2023-08 Yvonne Aubichon
Janette Teeter
Sheila Spring
Meeting Date: Subject: Phase 2 - Electronic Motion #
April 12, 2023 Document Management
Roll #: System R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended
1. That Report CS2023-08 be received and adopted.
2. That the Electronic Document Management System (EDMS) be provided to Ricoh
Canada Inc. as an expansion to an existing service agreement (Laserfiche) in the
amount not to exceed $87,830.23. plus HST;
3. That staff be authorized to execute the necessary contract; and
4. That the proponents be advised of Council's decision under the Director of
Corporate Services signature.
Background:
The Clerk's Division is responsible for providing and managing an effective and efficient
records and information management program for the Township of Oro-Medonte in
compliance with legislative, regulatory, legal, security and audit requirements.
The Records Management Clerk is responsible for the following Records Information
Management (RIM) Functions:
- Active file management;
- Electronic document management;
- Retention Schedule management;
- Municipal Freedom of Information and Protection Privacy Act management;
- RIM Policies and procedures;
- User support and training
The Township departments are responsible for the maintenance and management of
their records with the guidance and assistance of the Records Management Clerk.
In 2019, the Ford government launched the Municipal Modernization Program (MMP) to
help small and rural municipalities modernize service delivery and find ways to be more
Corporate Services April 12, 2023
Report No. CS2023-08 Page 1 of 4
Page 67 of 151
11 .a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; S...
efficient and effective. The second intake of the MMP, was intended to further support
the Township's efforts to implement efficiencies, with a focus on digital modernization,
service integration, streamlining development approvals and alternative service delivery.
On January 27, 2021, Blackline Consulting, presented their Service Level Review
analysis to Council resulting in a motion directing staff to prioritize the
recommendations/opportunities for further consideration during the 2021-2022 budget
process and for inclusion in the 2021-2023 Strategic Plan Update; this included "Digitize
and Enhance Records Management System". The 2021-2022 budget approved by
Council in February 2021 included the necessary allocation for Phase 1 of the Records
Digitization Project — Electronic Records Management Program Strategy.
The Township of Oro-Medonte was successful, in its application for funding under the
second intake phase of the MMP, for an independent third-party to develop a strategy
for the municipality, with specific and potential actionable recommendations for cost-
savings and efficiencies with respect to an Electronic Records Management Program.
Under this funding an RFP was undertaken for consulting services for a Strategy
Development for Digitalization of Records and Information Management Program in
accordance with the Township's Purchasing & Tendering Procedures By-Law.
The Ministry of Municipal Affairs and Housing through the Municipal Modernization
Program funded $55,000 towards the completion of a Township of Oro-Medonte
Electronic Records Management Program Strategy Review by an independent third-
party. The final report was endorsed by Council, posted to the Township website and
provided to the Province by the November 30, 2021 deadline. While the strategy
emphasized the need for a modernized digitization system, the need became more
urgent with the announced retirement/decommissioning of the Baker System; the
Township's current records management system.
With the Clerk's division focused on the 2022 election and the pending retirement of the
current RIM system, the Township engaged the services of Dara Knot Systems, a
project management team to commence research with respect to service providers who
could meet the requirements of an Electronic Document Management System (EDMS)
also known as a Digital Records and Information Management System for the Township
of Oro-Medonte, for the remainder of this report shall be referred to as EDMS.
Analysis:
Dara Knot Systems undertook the following process in accordance with section 14 of
the Purchasing and Tendering Procedures By-law 2004-112:
1 . Reviewed Strategy recommendations;
2. Defined system requirements through a department-focused needs assessment;
3. Researched top ten (10) Electronic Document Management System (EDMS)
software in the marketplace;
4. Completed an exhaustive outreach to forty plus (40+) local municipalities to see
what systems others are using and obtain user feedback;
Corporate Services April 12, 2023
Report No. CS2023-08 Page 2 of 4
Page 68 of 151
11 .a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; S...
a. York Region and Local Municipalities
b. Durham Region and Local Municipalities; and
c. Simcoe County and Local Municipalities
5. Compiled a list of the top providers with respect to usage,
6. Reviewed the five (5) systems and their core capabilities;
7. Narrowed the five (5) down to three (3) potential providers;
8. Reviewed the three systems and compared / contrasted;
9. Interviewed the three (3) potential service providers;
10.Verified each requirement and capability;
11.Extracted costing and capability;
12.Arranged software demonstrations by each of the three (3) providers for the
project team to ask questions;
13.Undertook a more comprehensive analysis into each requirement to determine
deliverability;
14.Conducted reference checks;
15.Connected with Township project leads to review the findings;
Based on the steps followed above, it was determined by the team that Laserfiche
offered the best solution to meet the needs and requirements of the Township;
Laserfiche, through an existing agreement with Ricoh Canada Inc., is currently utilized
by the Township for permanent, digital records management purposes. This forms a
small portion of the Records Management and Information System. To fully meet the
Township's current and future needs to include all elements of EDMS, the current
service agreement with Ricoh Canada Inc. for the use of Laserfiche will need to be
expanded to encompass these broader requirements.
Financial / Legal Implications / Risk Management:
All elements of system implementation including data migration, required
customizations, system testing, training/after care etc. as quoted by Ricoh Canada Inc.
will cost $87,830.23 plus HST. Resources for project management, external digital
records/file scanning services and paper record/file organization and maintenance are
estimated at $160,000. The 2023 approved capital budget allocation for the transition to
and implementation of an expanded EDMS is $250,000 funded by; $55,000 from
Modernization Grant, the balance of$195,000 from the budget contingency reserve.
The management of Corporate Records is a legislative responsibility. With the growing
use of digital files coupled with the decommissioning of the current records system, it is
imperative that the Township implement a modern centralized records management
system, that will positively impact several areas of legislative responsibilities.
Efficiencies and cost savings are also anticipated in a number of areas: staff time
(searching, printing, processing); reduced paper and related storage costs; reduced
printer/copier costs.
Corporate Services April 12, 2023
Report No. CS2023-08 Page 3 of 4
Page 69 of 151
11 .a) CS2023-08, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk; S...
Policies/Legislation:
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
Purchasing and Tendering Procedures By-Law 2004-112
Accessibility for Ontarians with Disabilities (AODA)
Occupational Health and Safety
Corporate Strategic Goals:
• Prepare for Our Future
• Modernize Township Services
Consultations:
• Project Management Team
• Reference Checks — Regional Municipalities
• Information Technology
Attachments:
NA
Conclusion:
The Project Management Team, in conjunction with Township staff, conducted a
thorough assessment of potential EDMS solutions for the Township in accordance with
section 14 of the Purchasing and Tendering Procedures By-law 2004-112.
Laserfiche was determined to be the preferred system for the Township's EDMS
available through Ricoh Canada Inc.
The Township of Oro-Medonte already uses Laserfiche for their existing EDMS, so this
would be an expanded component of the existing service provider agreement.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date:
Nelly Morrow, Director of Finance/CFO April 5, 2023
Donna Hewitt, Director Corporate Services March 28, 2023
Robin Dunn, CAO April 5, 2023
Corporate Services April 12, 2023
Report No. CS2023-08 Page 4 of 4
Page 70 of 151
11 .b) CS2023-15, Janette Teeter, Deputy Clerk; re: 2023 Oro-Medonte Citi...
fbwnship of
Report 0 t�GiIIIW�Proud Heritage, Exciting Future
Report No. To: Council Prepared By:
CS2023-15 Janette Teeter
Meeting Date: Subject: 2023 Oro-Medonte Motion #
April 12, 2023 Citizen and Ontario Senior of
the Year Awards
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report CS2023-15, Janette Teeter, Deputy Clerk re: 2023 Oro-Medonte Citizen
and Ontario Senior of the Year Awards be received and adopted.
2. That Judith Banville be approved by Council as the recipient of the 2023 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
3. That Pauline Chappell be approved by Council as the recipient of the 2023 Ontario
Senior of the Year, as voted by the Citizen/Senior of the Year Advisory Group through
the approved voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. And that the recipients be notified of Council's decision under the Mayor's signature.
Background:
At the January 25, 2023 Council meeting, Council approved CS2023-03 that for the Oro-
Medonte Citizen of the Year and Ontario Senior of the Year voting process, the Vote by
Mail process be continued and implemented permanently. This was based on a majority
of the members indicating their preference of continuing the vote by mail method.
Through this approved process, each Advisory Group member would have the
opportunity to vote for one candidate for each of the award categories.
For 2023, the notice to accept nominations was sent through various means as follows:
- posted as a banner on the homepage of the Township's website including a
dedicated page throughout the year;
- posted on the bulletin board at the Customer Service area of the Township
Administration building;
- a social media campaign took place on the Township's corporate Facebook and
Twitter channels;
- notice added to Announcements of regular Council meeting agendas on January 26,
February 8 and 22; and March 8;
- emailed to numerous Township groups.
Corporate Services April 12, 2023
Report No. CS2023-15 Page 1 of 3
Page 71 of 151
11 .b) CS2023-15, Janette Teeter, Deputy Clerk; re: 2023 Oro-Medonte Citi...
The nomination form was available for completion and submission to the Clerk's division
by the deadline of Friday, March 10, 2022, 12:00 p.m. (Noon).
After the nomination deadline, packages were mailed to the Oro-Medonte Citizen and
Ontario Senior of the Year Advisory Group members for their review and selection of a
recipient for each award category. Each Advisory Group member also received a
secrecy ballot for each award category with instructions to complete and return by mail or
drop-off to the Township office by Friday, March 31, 12:00 p.m. Noon.
The envelopes containing the secrecy ballots were opened and tallied by the Clerk and a
Municipal Law Enforcement Division staff member at 1 :30 p.m. Friday, March 31 , 2023 at
the Township Administration Centre.
Analysis:
For each award, 27 secrecy ballots were issued to Advisory Group Members and 21
secrecy ballots for each award were returned to the Township. One ballot was spoiled.
Based upon the secrecy ballots returned to the Township by the cut-off time, the following
individuals received the majority votes:
Oro-Medonte Citizen of the Year— Judith Banville
Ontario Senior of the Year— Pauline Chappell
As noted, this was a new process for 2021 and the same process was continued in 2022
and 2023 reflective of the restrictions and suggestions from the Simcoe Muskoka District
Health Unit with respect to COVID-19.
The Province has stated that, for the Ontario Senior of the Year awards, only one person
is eligible to be nominated. The Group discussed this years ago and to be consistent and
avoid any confusion, it was agreed that each Award would consist of one (1) recipient
each year. Accordingly, staff recommend that this process remain the same.
Financial / Legal Implications / Risk Management:
There are nominal costs associated with the execution of this process (postage) and are
accommodated within approved budget allocations.
Policies/Legislation:
NA
Corporate Strategic Goals:
Foster Safe and Inclusive Community Living & Business Growth
Corporate Services April 12, 2023
Report No. CS2023-15 Page 2 of 3
Page 72 of 151
11 .b) CS2023-15, Janette Teeter, Deputy Clerk; re: 2023 Oro-Medonte Citi...
Consultations:
None.
Attachments:
None.
Conclusion:
The process utilized in 2021, 2022 and 2023, albeit different from previous years, was
successfully executed resulting in the recommendations to award the Oro-Medonte
Citizen of the Year and Ontario Senior of the Year as noted above. Both of these
awards are held in high regard within the municipality and staff are pleased that
appropriate accommodations were able to be made to enable the awards to continue in
2023.
Respectfully submitted:
Janette Teeter, Deputy Clerk
Approvals: Date:
Yvonne Aubichon, Clerk March 31, 2023
Donna Hewitt, Director Corporate Services April 3, 2023
Robin Dunn, CAO April 5, 2023
Corporate Services April 12, 2023
Report No. CS2023-15 Page 3 of 3
Page 73 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
Township of
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2023-028 Council Derek Witlib
Acting Director,
Development Services
Meeting Date: Subject: Motion #
April 12, 2023
Request for Removal of
Roll #: Holding Provision by Oro- R.M.S. File #:
4346-010-003-27600 Medonte Estates Inc. for D12 10802
Forest Heights Estates D14 60284
(Plan 51 M-1246)
Application 2022-ZBA-02
Part of Lots 1 & 2,
Concession 7 (Oro)
Township of Oro-Medonte
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. DS2023-028 be received and adopted.
2. That By-law 2023-027 to remove the Holding Provision applying to the lands in
the Forest Heights Estates subdivision (Registered Plan 51 M-1246) be brought
forward for Council's consideration;
3. And that the applicant be advised of Council's decision under the Acting Director,
Development Services signature.
Background:
Forest Heights Estates is residential plan of subdivision that was registered as Plan
51 M-1246 on March 15, 2023. The development consists of 80 single detached
residential lots that are to be accessed by public roads and serviced by a municipal
communal water system and individual private septic systems. The development is
located south of Horseshoe Valley Road on the easterly side of the Sugarbush Rural
Settlement Area. A Location Map is included as Schedule 1 to this report and a copy of
Registered Plan 51 M-1246 is included as Schedule 2.
The lots on the development are zoned Residential One Exception 71 Holding
(R1*71)(H), with the Holding Provision intended to remain in place until the development
Development Services April 12, 2023
Report No. DS2023-028 Page 1 of 8
Page 74 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
receives from the Township's Manager, Development Engineering a Certificate of
Substantial Completion for engineering works including (but not limited to) the following:
• Storm Sewers, Appurtenances, and Stormwater Management Facilities
• Watermain, Appurtenances and Service Laterals
• Other Utilities Servicing (Gas, Hydro, Bell, Cable TV, etc.)
• Traffic Signage (temporary as applicable)
• Streetlighting (erected and energized)
• Granular Base Course and Granular Surface Course
• Base Course Asphalt
• Roadside Ditches and Shoulders
• Curbs and Gutters
All of the above-noted works have now been completed, except for the energization of
the electrical system by Hydro One Networks.
The registered Subdivision Agreement also contains the following clauses, which
control the release of lots in relation to the timing of the completion of the relocation of
the Line 6 North / Horseshoe Valley Road intersection:
7.2.5 The Developer further agrees that building permits may be
issued for the first fifty percent (50%) of the residential building
lots, subject to.-
a) Entering into the 6t" Line intersection and County Road#22
Road Improvement Agreement;
7.2.6 Building permits for the remaining fifty percent (50%) of the lots
will not be issued until a Holding Provision applying to these lots
is lifted in accordance with the Planning Act. Holding Provision
applying to the lots specified shall only be lifted at such time as:
a) The Township confirms that identified improvements to
County Road #22 have been completed, or are in the
process of being completed, to the satisfaction of the
Township of Oro-Medonte."
The majority of the works associated with the Line 6 North / Horseshoe Valley
Road intersection relocation have been completed, except for a connecting
link across currently private lands (formerly owned by the Indian Park
Association) that are external to the subdivision lands. The transfer of the
lands to the Township for the purposes of the road connection is nearing
completion. In accordance with the above-noted Subdivision Agreement
provisions, up to 50% of the lots (40 of 80 lots) may be built upon before the
intersection works and the road connection are completed.
Analysis:
In accordance with the Subdivision Agreement, the developer has completed the
installation of services which were inspected by the Township's engineering consultant
Development Services April 12, 2023
Report No. DS2023-028 Page 2 of 8
Page 75 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
(Jones Consulting Group Ltd.) and were found to be acceptable, with the exception that
the electrical system is awaiting energization by Hydro One Networks. Energization by
Hydro One Networks is anticipated to be imminent, at which time the Township's
Manager, Development Engineering will able to issue a Certificate of Substantial
Completion.
In the mean-time, Planning Staff and Development Engineering Staff are of the opinion
that the energization of the electrical system need not delay Council's passing of a By-
law to remove the Holding Provision from the zoning of the lands. A By-law (attached
as Schedule 3 to this report) has been prepared by Planning Staff which contains
provision to ensure that:
• The By-law will not take effect until the Certificate of Substantial Completion
(including Hydro energization) has been issued by the Manager, Development
Engineering; and
• The Holding Provision will remain on 50% of the lots until the Line 6 North /
Horseshoe Valley Road intersection works are completed.
Once the Certificate of Substantial Completion has been issued, Building Permits could
be considered provided they are in compliance with all other subdivision agreement
requirements. In order for such Building Permits to be considered, the Holding
Provision which continues to be applied to the Forest Heights subdivision lands is
required to be lifted.
Financial / Legal Implications / Risk Management:
Addressed through the detailed provisions contained within the Subdivision Agreement
provisions, the associated financial securities that have been supplied by the developer
and the required Insurance Certificate during construction and subdivision development.
Policies/Legislation:
• Planning Act, R.S.O. 1990, c. P.13
• Provincial Policy Statement, 2020
• A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2019
• Lake Simcoe Protection Plan
• County of Simcoe Official Plan
• Township of Oro-Medonte Official Plan
• Township of Oro-Medonte Zoning By-law No. 97-95, as amended
Corporate Strategic Goals:
In 2021 , Council adopted the Township's Strategic Plan. The following Goals of the Plan
are relevant to this application:
Development Services April 12, 2023
Report No. DS2023-028 Page 3 of 8
Page 76 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
Foster Safe and Inclusive Community Living & Business Growth
manage change, promote economic activity that does not negatively impact the
Township's natural heritage features and attributes.
Staff are of the opinion that the passing of a By-law at this time to remove the Holding
Provision is consistent with the Strategic Plan.
Consultations:
Manager, Development Engineering
Chief Building Official
Developer's Planning Consultant
Attachments:
Schedule 1 — Location Map
Schedule 2 — Registered Plan 51 M-1246
Schedule 3 — Draft By-law to Remove Holding Provision
Conclusion:
On the basis that:
1 . Servicing works have been installed and inspected to the satisfaction of the
Township;
2. Energization of the electrical system by Hydro One Network is expected
imminently; and
3. The majority of the Line 6 North / Horseshoe Valley Road intersection works
have been completed and the land transfer process is nearly complete:
The By-law to Remove the Holding Provision is considered appropriate at this time.
Respectfully submitted:
Derek Witlib, Acting Director, Development Services
Approvals: Date:
Robin Dunn, CAO April 5, 2023
Development Services April 12, 2023
Report No. DS2023-028 Page 4 of 8
Page 77 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
Schedule 1: Location Map
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3224
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3195
r9= 3381
3160
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24 O 19 14 13 15 17 173
22 ZO 17 15 16,Ck0� 19 13 9
1B 22
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21 27 33 3320 5 7 9 11 1. 26 28 30 35 56 57 6 B 10
Development Services April 12, 2023
Report No. DS2023-028 Page 5 of 8
Page 78 of 151
1 1 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r
Schedule 2: Registered Plan 51M-1246
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Development Services April 12, 2023
Report No. DS2023-028 Page 6 of 8
Page 79 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
Schedule 3: Draft By-law
The Corporation of The Township of Oro-Medonte
By-Law No.2023-027
A By-law to remove the Holding symbol
On lands described as follows:
Part of Lot 1, Concession 7 and Part of the East Half of the West Half of Lot 2,
Concession 7 (Oro),being Registered Plan 51M-1246, Lots 1-80
Township of Oro-Medonte, County of Simcoe
Roll#4346-010-003-27600
Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas the Owner has made application to remove the holding provision with
respect to the lands legally described as Plan 51M-1246, Lots 1-80 in the Forest
Heights Estates Subdivision;
And Whereas all conditions imposed in connection with the removal of the holding
symbol will be satisfied upon issuance of the Certificate of Substantial Completion and
Maintenance for the Municipal Servicing Works as outlined in Sections 6.13, 7.2 and 8.1
of the registered subdivision agreement.
And Whereas Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to above noted lands as
shown on Schedule `A'attached hereto and forming part of this By-law.
2. This By-law shall come into effect on fifty(50)percent of the lots(40 lots)in the
Plan upon the issuance of the Certificate of Substantial Completion issued by the
Township of Oro-Medonte and shall come into effect on the remaining fifty(50)
percent of the lots(40 lots)in the Plan upon improvements to Line 6 North and
County Road#22 having been completed to the satisfaction of the Township of
Oro-Medonte, in accordance with the Subdivision Agreement,and subject to the
provisions of the Planning Act,as amended.
By-law Read a first,second and third time,and passed this 121h day of April
2023.
The Corporation of The Township of Oro-Medonte
Mayor, R.Greenlaw
Clerk,Y.Aubichon
Development Services April 12, 2023
Report No. DS2023-028 Page 7 of 8
Page 80 of 151
11 .c) DS2023-028, Derek Witlib, Acting Director, Development Services; r...
Schedule 'A'
To By-Law No. 2023-027 for
The Corporation of the Township of Oro-Medonte
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Lands Subject to Removal of Holding (H) Symbol
This is Schedule 'A'to By-Law 2023-027 passed the 121h day of April, 2023.
The Corporation of the Township of Oro-Medonte
Mayor, R. Greenlaw
Clerk, Y. Aubichon
(Application 2022-ZBA-02)
Development Services April 12, 2023
Report No. DS2023-028 Page 8 of 8
Page 81 of 151
12.a) CS2023-13, Vanessa Cooper, EA Mayor and Council & CAO, re: Corpora...
I ownship Of
Report 0 "in tel
Proud Heritage, Exciting Future
Report No. To: Prepared by:
CS2023-13 Council Vanessa Cooper, EA
Mayor and Council &
CAO
Meeting Date: Subject: Motion #
April 12, 2023 Corporate Projects Status
Update — January, February
Roll #: 2023 R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. CS2023-13 be received.
Background:
As requested by Council and identified in Report CSI 2013-05, Township staff commenced
reporting on Corporate Project Implementation in October 2013. This report provides
Council with snapshot details of both capital project implementation as well as other
projects of significance to the municipality.
As identified at the June 22, 2016 meeting of Council, the structure has been reduced to
show a one-year rolling report, with the history retained on the website within previous
Corporate Projects Status Update reports.
Attached as Appendix A is the January, February 2023 Corporate Project report.
Analysis:
Not applicable.
Financial / Legal Implications / Risk Management:
Not applicable.
Corporate Services April 12, 2023
Report No. CS2023-13 Page 1 of 2
Page 82 of 151
12.a) CS2023-13, Vanessa Cooper, EA Mayor and Council & CAO, re: Corpora...
Policies/Legislation:
Not applicable.
Corporate Strategic Goals:
• Modernize Township Services
• Prepare for Our Future
• Support our Workforce
• Foster Safe and Inclusive Community Living and Business Growth
Consultations:
Senior Management Team
Project Managers
Attachments:
Appendix A: Corporate Project Tracking — January, February 2023
Conclusion:
That the update on corporate projects be received for information.
Respectfully submitted:
Vanessa Cooper
Executive Assistant, Mayor and Council & CAO
Approvals: Date
Donna Hewitt, Director, Corporate Services March 38, 2023
Robin Dunn, CAO April 5, 2023
Corporate Services April 12, 2023
Report No. CS2023-13 Page 2 of 2
Page 83 of 151
Appendix A
Project Tracking—January, February 2023
CAO's Office
Project Ward Leads Date Status
Continuous All Robin Dunn/ March,April 2022 - Projects are ongoing. Some N
Improvement Donna reassignment of roles required due to staff
(CI) Initiative Hewitt changes. n
May, June 2022 - Projects ongoing with additional projects o
initiated. N
July-October 2022 Projects ongoing
November, December 2022 Projects ongoing
Review and updating to existing processes <
initiated to refine and improve. v
January, February 2023 -Projects ongoing N
-Anticipate roll-out of updated process ni
refinement and presentation to Council n
April/May April/May 0
Long term All SMT March,April 2022 -Space capacity challenges within the _0
Accommodation Administration Centre are under review by m
Planning SMT with further adjustments required m
given ongoing COVID restrictions and D
health concerns.
May, June 2022 - Remote work schedules being modified to 0
accommodate space capacity challenges
and provide for business continuity.
July-October 2022 Continue to review accommodation needs Q_
in business planning. n
v November, December 2022 No change c
C January, February 2023 No change 0
_P� Township All Robin March,April 2022 - Implementation ongoing and will be 90
° Strategic Plan Dunn/Donna considered as part of the 2023/2024 D
Hewitt budget process.
May, June 2022 - Implementation ongoing _
m
n
0
0
v
July-October 2022 - Implementation ongoing
November, December 2022 - Implementation ongoing
- Process for updating presented during
Council Orientation and linked to 2023-
2024 budget.
January, February 2023 -Workplan in development for new N
Plan, implementation pending budget
approval n
N
Finance 0
N
Project Ward Leads Date Status
w
Corporate Services
Project Ward Leads Date Status
Communications All Jenny Legget/ March,April 2022 Social Media N
Strategy &Plan Jennifer Whitley/ -Facebook followers increased from 3,629 ni
Vanessa Cooper to 3,710
-Twitter followers increased from 4,124 to 0
4,135 0
-YouTube subscribers increased from 343 m
to 355 m
-As a way to connect with individuals that D
might not follow the Township on
Facebook or Twitter, the Township
established an Instagram channel in early 0
2022 with 287 followers to date
-Continued use of graphics platform to 0_
enhance the Township's brand ensuring n
appropriate images with social media posts c
CD
w COVID-19 Communication —
cn 90
o -Continued external and internal n
communication pertaining to COVID-19 y
utilizing a variety of mediums including: O
print, social media, Township website,
video, portable si na a and e-mail.
n
0
0
v
Ongoing documentation as required
pertaining to the Township's
response/monitoring of COVID-19.
General Communication
-Internal communication pertaining to !�
COVID-19 (Council &staff)and general
corporate initiatives 0
-Preparation of the April/May and co
June/July 2022 digital editions of North 0
Simcoe Life including Council's Timely w
Topic
-Preparation of speaking points pertaining w
to Township corporate initiatives of v
particular public interest m
-Preparation of FAQs regarding the City of N
Orillia's municipal comprehensive review v
process n
-3 media releases were issued pertaining 0
to smoke and CO detection alarms, m
Ukrainian flag raising, and availability of 7
naloxone kits in Township facilities m
D
-Response to media inquiries and interview E:
requests regarding Township business and W
initiatives 0
-Communication assistance provided to v
internal departments regarding corporate Q
initiatives and operational matters n
-Communication assistance provided to 0
cQ Township committees as required =3
00 May, June 2022 Social Media
°' -Facebook followers increased from 3,710 90
0
to 3,774 D
-Twitter followers increased from 4,135 to O
4,160 _
m
n
0
0
v
-YouTube subscribers increased from 355
to 366
-Instagram followers increased from 287 to
378 since establishing the channel is early
2022
-Continued use of graphics platform to !�
enhance the Township's brand ensuring
appropriate images with social media posts 0
N
COVID-19 Communication 0
-Timely external and internal w
communication pertaining to the status of w
COVID-19 utilizing a variety of mediums
including: print, social media, Township v
website, video, and e-mail. =3
m
-Ongoing documentation as required N
pertaining to the Township's v
response/monitoring of COVID-19. n
0
0
General Communication m
-Internal communication (Council &staff 7
pertaining to corporate initiatives m
D
-Preparation of the August/September E:
digital edition of North Simcoe Life W
including Council's Timely Topics 0
-Preparation of speaking points pertaining v
to Township corporate initiatives of Q
particular public interest n
-3 media releases were issued pertaining 0
cQ to the official opening of the Shanty Bay =3
2.
00 Fire Hall and Sod Turning Ceremony for
4 construction of a new Fire Hall located in 90
° East Oro, the Craighurst Public Art Project, D
and the Township's Economic 0
Development Strategy _
-2 media advisors were issued regarding m
the official opening of the Shanty Bay Fire n
0
0
v
Hall and Sod Turning Ceremony for
construction of a new Fire Hall located in
East Oro
-Response to media inquiries and interview
requests regarding Township business and
initiatives !�
-Communication assistance provided to
internal departments regarding corporate 0
initiatives and operational matters N
-Communication assistance provided to 0
Township committees as required w
-Communication assistance provided w
regarding the 2022 Municipal and School _
Board Election v
July-October 2022 Social Media m
-Facebook followers increased from 3,774
to 3,880 v
-Twitter followers increased from 4,160 to n
4,189 00
-YouTube subscribers increased from 366 m
to 392 7
-Instagram followers increased from 378 to y
538 since establishing the channel is early E:
2022 v
-Continued use of graphics platform to
enhance the Township's brand ensuring v
appropriate images with social media posts Q
n
COVID-19 Communication (as required) 0
cQ -External and internal communication =3
2.
00 pertaining to the status of COVID-19.
00 -Ongoing documentation as required 90
0
0 pertaining to the Township's D
response/monitoring of COVID-19. O
General Communication
n
0
0
v
-Internal communication (Council &staff
pertaining to corporate initiatives
-Preparation of the October/November
digital edition of North Simcoe Life
including Council's Timely Topic
-Preparation of speaking points pertaining !�
to Township corporate initiatives of
particular public interest 0
-3 media releases were issued pertaining N
to the Craighurst Public Art Project(1 0
supplementary release in addition to w
previously issued media releases),the w
Township's Tourism Destination Action
Plan, and results of the 2022 Municipal v
Election CD
m
-1 media statement was prepared and N
issued regarding the Ever After Music v
Festival n
-Response to media inquiries and 0
interview requests regarding Township m
business and initiatives 7
-Preparation of Ministerial delegation m
D
briefing notes for the 2022 AMO E:
(Association of Municipalities of Ontario) W
conference, &correspondence to 0
Ministries following delegations v
-Communication assistance provided to Q
internal departments regarding corporate n
initiatives and operational matters (i.e. Line 0
cQ 15 North traffic calming etc.) �
2.
00 -Communication assistance provided to
cfl Township committees as required 90
0
0 -Communication assistance provided D
regarding the 2022 Municipal and School O
Board Election _
November, December 2022 Social Media
n
0
0
v
-Facebook followers increased from 3,880
to 4,027
-Twitter followers consistent at 4,189
-YouTube subscribers increased from 392
to 434
-Instagram followers increased from 538 to !�
650 (channel established early 2022)
n
General Communication
N
-Internal communication (Council &staff O
pertaining to corporate initiatives w
-December/January digital edition of North w
Simcoe Life&Council's Timely Topic _
-3 media releases were issued pertaining v
to inauguration of the 2022-2026 term of m
Council, appointment to the Deputy Mayor; N
and declaration of the significant weather v
event-end of December, 2022 n
-Extensive social media and updates to the 0
Township's website regarding the winter m
storm event 7
-Internal and external communication m
D
regarding a precautionary boil water
advisory issued by Clearford Waterworks
Inc.on December 27, 2022 (privately 0
owned/operated, and managed Zone 1
drinking water system, independent of the Q
Township(i.e.social media, Township n
website etc.)) 0
-Preparation of speaking points, response �
2.
� to media inquiries and interview requests,
o communication assistance regarding 90
0
0 corporate initiatives and operational D
matters (i.e. smoke and carbon monoxide O
alarm public education through working _
with local media.
n
0
0
v
-Public relations pertaining to Oro-Medonte
Fire& Emergency Services parade events
throughout the community prior to the
holiday season promoting fire safety
through CTV media coverage
January, February 2023 Social Media N
-Facebook followers increased from
4,027 to 4,071
-Twitter followers increased from 4,189 N
to 4,197 0
-YouTube subscribers increased from NJ
434 to 444 W
-Instagram followers increased from <
650 to 747 v
m
General Communication 0
-2 Council Highlights&Township v
Updates E-newsletters prepared, n
distributed, and shared via social media 0
-Worked with Fire &Emergency m
Services-1 media advisory and 1
M
media release-Safe Community Project D
Zero initiative through Enbridge Gas
Inc., in partnership with the Fire
Marshal's Public Safety Council - 0
distribution of more than 8,000 v
combination smoke and carbon
Q
monoxide alarms to Oro-Medonte n
residents 0
cQ -Communication - nominations for Oro- =3
Medonte Citizen of the Year and Ontario 2.
Senior of the Year 90
-Established relationships with 3rd party D
Facebook Administrators for private
and public groups/pages in Oro- _
Medonte for the purpose of assisting
n
0
0
v
the Township with communicating
relevant Township business(i.e.
notification of meetings and agendas,
corporate initiatives seeking public
input/comment etc.)
-Preparation of speaking points !�
re:corporate initiatives of public interest
to ensure consistent and accurate n
messaging and for media inquiries and N
interviews 0
N
-Internal communication (Council & w
staff) regarding corporate initiatives w
Simcoe County All Donna Hewitt/ March,April 2022 -Tourism Action Plan engagement <
Economic Jennifer Whitley activities—surveys and one on one v
Development interviews and in-market assessment. m
Funding May, June 2022 -Tourism Action Plan Finalized and vi
Application prepared for Council presentation.
-Report posted to Township website and o
shared with stakeholders. 0
-staff developing the work plan for m
implementation m
-report will go to Simcoe County Economic y
Development early Sept.
July-October 2022 -Tourism Action Plan adopted by Council.
-Updated report to Simcoe County,
remaining funding will be spent on the
update of the Economic Development 0_
Strategy Update, support of the Wayfinding n
Strategy Implementation, and Economic 0
Development initiatives including CD �
cfl implementation of the Tourism Action Plan. _
90
o November, December 2022 -Final expenditure of Simcoe County grant 0
on hold while finalizing the Economic
Development Strategy,2023 budget and p
work Ian
m
n
0
0
v
January, February 2023 -Beginning the graphic design for the
Economic Development Strategy
funded through County grant
Orillia& Lake All Donna Hewitt/ March, April 2022 -Visiting local business for Visitor Guide
Country Tourism Jennifer Whitley Distribution
-Successful with additional program N
funding applications
-Spring Flavours &Tap Into Maple
promotions N
-Applying for funding from Tourism Simcoe oN
County& RT07 ca
-Follow through on a Tourism Readiness W
Program and recommended actions -
-Seeing an increase in people staying in v
the area, events back on at the Casino
m
driving traffic 0
ro
May, June 2022 -AGM—September 13—Quayle's v
Brewery o
-Summer events bringing more traffic to 0
the area, more overnight stays m
-Ramara to implement a MAT m
-Funding for bike racks and additional D
tourism related signs across the region E:
-Running digital campaigns v
-New large digital billboards, along major 0
highways, travelling billboards in downtown v
Toronto
Q
July-October 2022 -AGM held in September at Quayle's n
-Planning for 2023 Visitor Guide 0
cQ -Partnered with the Township on a media =3
story with Explore Ontario to promote fall in
Oro-Medonte—Fall Guide on Instagram Q°
o
had 75,000 reel plays, 3,000 + Likes &82 D
comments, multiple stories. O
-Support of Oro-Medonte Local
Ambassador Stories-
0
0
v
*Andrew Watson/Cycling
*Michelle Bloom (love where you live)
*David Kennedy(Friend of the Forest)
-Sharing the positive news stories about
Oro-Medonte in other media outlets
*Top 10 Hidden Gem in Canada !�
*7 Best Fall Destinations in Ontario
n
Multiple blog stories telling Oro-Medonte's N
stories and sharing on social accounts. 0
*Rural Fall Fun w
*Art Trees w
*Vetta Spa _
*Reconnect with Nature v
-Updating seasonally the Oro-Medonte m
Tourism Landing Page.
-Partner on multiple photo and video v
shoots to develop content to promote Oro- n
Medonte including local Artists, and 0
wellness locations. m
-Supporting the work of the Tourism 7
Ambassador work and implementation of m
D
the Tourism Action Plan.
November, December 2022 -Planning for 2023 v
-Development of winter content and
marketing campaigns v
*Blogs—Winter to Remember, Winter Q
Experiences, n
-Continued support of the Tourism Action 0
cQ Plan and working closely with the Tourism =3
Ambassador
-Support to Oro-Medonte specific Q°
0
0 itineraries to promote on the website D
-Support for development of Tourism O
Ambassador online training portal _
m
n
0
0
v
January, February 2023 -Support to the Tourism Ambassador
program development
-publishing content and digital
advertising support for winter tourism
activities
-Tap into Maple development for 2023 N
-new marketing and brand awareness
campaigns for the region: digital &print 0
-deputations at Council meetings N
-Media Influencer visits to Oro-Medonte 0
businesses W
-Transition from an Oro-Medonte staff c
member to Councillor on the Lake -
Country Board of Directors v
Economic All Donna Hewitt/ March, April 2022 -additional photo/video content m
Development Jennifer Whitley -new business inquiries, sharing of OP m
Strategy update and timeframes v
Implementation -beginning update to Economic n
Development strategy and engagement 0
plans m
-Implementation of Year 1 -Wayfinding
si na e priorities initiated m
D
May, June 2022 -Hiring of an intern to assist with the
updating of the strategy—including v
engagement of residents, businesses and 0
business stakeholders/service providers; v
analyzing the information Q
-reviewing actions and priorities for next n
steps 0
July-October 2022 -Continue working with the intern on
background research to support the =
"' Economic Development Strategy Q°
o -Connect with consultant to complete final n
analysis of all data collected and review 0
recommendations for an updated strategy.
m
n
0
0
v
-Draft recommendations to the Roundtable
—November; Draft plan to Council for
approval in early 2023.
November, December 2022 -Draft to EDR for review
-Sharing with internal staff for review
-Finalizing report to Council in January and N
planning for 2023/2024 budget v
January, February 2023 -Draft presented to Council and 0
approved in January N
-Working through developing a formal oN
document to share with the public W
-EDR provided input on priority
rankings for workplan for presentation <
in March to Council v
Internet Advocacy All Jennifer Whitley March, April 2022 -continued advocacy—letter to MP/MPP's m
to encourage keeping Oro-Medonte top of m
mind v
-More homes and businesses are being o
connected through the SWIFT program 0
Bell and Rogers expansion projects m
May, June 2022 -continued advocacy, waiting for updates m
on timing of projects with current ISP's and D
what are the next plans and timing of E:
potential expansions ,v
-continued ICTF monthly meetings 0
July-October 2022 -Projects continue throughout the a)
Township-more properties are being Q
connected to Fibre. n
-Provincial Announcement August 2022, 0
Ontario Increasing Access to High-Speed �
�
Internet (includes Oro-Medonte)waiting for —
0 more details from the ISP. Q°
-Simcoe County Broadband Mapping n
available by property address p
-ICTF meetings continue 1
November, December 2022 -Wrap up the ICTF for 2022 CD
n
0
0
v
-Thank you to all participants and will
advise of go forward plan
-no further announcements
January, February 2023 -EDR reviewed success of ICTF in light
of significant installations underway
and suggested currently no formal N
committee is required at this time,
however continue corporately to
advocate and look for connection N
opportunities O
N
-continue ongoing conversations with w
ISP's w
Municipal Property All Donna Hewitt/ March,April 2022 Status quo, no new applications received <
Surplus Process Yvonne May, June 2022 1 application in final stage of completion. ai
Aubichon No new applications received
m
July-October 2022 Continue to work with adjacent property N
owners regarding interest as per Council v
direction. n
0
November, December 2022 Confirmed no interest from abutting 0
property owners for property under review; m
report to Council in February m
No additional applications received. y
January, February 2023 Status quo, no new applications E:
received. v
FOI Requests All Yvonne March,April 2022 2020-total of 41 Requests with 31 which 0
Aubichon/Sheila went to appeal process through IPC, 3 still W
Spring outstanding at IPC 0_
2021-total of 40 Requests with 10 appeals n
going to IPC, 1 appeal moving to 0
cc adjudication, 6 frivolous/vexatious appeals �
� moving to adjudication. —
90
0 2022- 19 Requests to date with 18 0
complete and 1 outstanding.
May, June 2022 2020-41 Requests with 31 which went to Q
appeal process through IPC, 3 still
outstanding at IPC m
n
0
0
v
2021-40 Requests with 10 appeals going
to IPC, 1 appeal moving to adjudication, 3
frivolous/vexatious appeals moving to
adjudication however on hold pending
outcome of adjudication file, 6
frivolous/vexatious appeals mediated and !�
dropped.
2022-21 Requests to date with 18
complete and 3 outstanding. N
July-October 2022 2022-31 Requests to date with 27 N
complete and 4 outstanding. W
November, December 2022 Total of 35 requests for 2022. 3
frivolous/vexatious are at adjudication. 1 <
request was carried over to 2023. v
January, February 2023 2 FOI requests for Jan-Feb both were m
denied as Frivolous and Vexatious with
one withdrawn from IPC and the other v
still moving forward. o
One appeal from 2021 still with IPC 0
awaitingadjudication. m
71
Development Services m
D
Project Ward Lead(s) Date Status
Cloud Permit All Garry July-October 2022 Staff have implemented Cloud Permit for
Program McCartney Building and Septic Permits, Zoning °
Certificates and Planning Applications. All
submissions for Building and Planning and
are now received through Cloud Permit and o
v
website has been updated. c
CD November, December 2022 Continuing with implementation. Next 0
w
steps are completion of all planning —
o application types and moving forward to 0
data transfer. n
D
1„
January, February 2023 Additional Planning applications O
available. Building Data transfer to be
complete March 31.
n
0
0
v
Official Plan All Andria Leigh/ March, April 2022 OPR website page updated with Notice of
Update Derek Witlib May 18 Open House and 15t Draft text and
mapping for public review and comment.
May, June 2022 Staff reviewing Open House comments and
making revisions to 2nd Draft OP text.
Comment& Response Matric presented N
and adopted at July DSC meeting.
July-October 2022 Open House (Aug 31)and Public Meeting n
(Sept 8) held to seek public input on 21id N
draft OP. Staff report and Final OP o
document presented on Oct 5 and adopted W
by Council. OP package sent to County of G,
Simcoe for review as approval authority. <
November, December 2022 Adopted OP at County for review& W
approval. m
January, February 2023 No change m
Comprehensive Andria Derek Witlib July-October 2022 Following completion of the Official Plan
Zoning By-law Leigh/ Review Update, staff are commencing the o
Update update to Zoning By-law 97-95 to bring into 0
All conformity with the Updated OP. (D
November, December 2022 Staff report DS2022-142 presented to m
Development Services Committee on Jan 4 D
with update on status of ZBL Review. E:
January, February 2023 Staff working on background review and .a)
collecting data.
Planning & Robin March, April 2022 Staff continuing to work on Cloud Permit
Development Dunn/Andria implementation and next phase Q
Process Review All Leigh/Derek May, June 2022 No change 0
All Witlib July-October 2022 Staff working on Cloud Permit °
implementation for Zoning Certificates and0.
Planning Applications. Cloud permit is now —
90
o live for all Planning Applications and Zoning 0
Certificates.
D
November, December 2022 Cloud permit is now live for Zoning O
Certificates, and some planning
n
0
0
v
applications. Full implementation work is
ongoing.
January, February 2023 Cloud permit is now live for Zoning
Certificates, Minor Variance, Consent
and Site Plan Approval applications. Full
implementation work is ongoing. ry
Planning All Andria July-October 2022 Staff report DS2022-121 presented to
Application Leigh/Derek Council Sept 14 with update on status of all
Summary Witlib planning applications and activities and N
posted on Township website. O
N
November, December 2022 No change. W
January, February 2023 No change
Horseshoe Ridge 1 Derek Witlib March,April 2022 Staff and legal Counsel prepared and <
Phase 4 attended April 19 virtual hearing v
Subdivision May, June 2022 OLT issued decision approving amended N
Draft plan conditions. v
July-October 2022 No change. Draft Plan Approval in effect to n
May 2025. 0
November, December 2022 No change. _0
January, February 2023 No change. m
Baxters Place 4 Derek Witlib July-October 2022 Developer has appealed Draft Plan M
(formerly Oro Conditions to Ontario Land Tribunal. Staff D
Station) are processing appeal documentation and
Subdivision preparing update report for presentation to 0
Council in January/February 2023.
November, December 2022 No change. v
January, February 2023 Staff received Council direction in Q
February 2023 to revise Draft Plan 0
cQ Conditions and to provide C:
m representation (Planning Staff& Legal 0.
o Counsel) at OLT Hearing on March 21, 90
0 2023, if needed. n
Eagles Rest 3 Derek Witlib July-October 2022 Developer working to obtain MOECP
(formerly Edgar servicing approvals and clear Draft Plan _
Centre) Conditions toward registration. CD
Subdivision November, December 2022 No change. n
0
0
v
January, February 2023 Meetings between developer and staff
as developer working to obtain MOECP
servicing approvals and clear Draft Plan
Conditions toward registration.
Forest Heights 1 Derek Witlib July-October 2022 Developer continuing to clear Draft Plan
Subdivision Conditions and Staff are finalizing N
Subdivision Agreement. Township Solicitor
finalizing lands transfers for Line 6 NCD
/
Horseshoe Valley Road intersection N
realignment. o
N
November, December 2022 No change. W
January, February 2023 Subdivision Agreement executed and
registered and plan registered as Plan
51M-1246. Staff to prepare report to DS v
Committee/Council to remove Holding m
provision from zoning. 0
ro
Horseshoe Valley 1 Derek Witlib July-October 2022 Developer to address 2nd Submission
Life (Holes 2 &3) comments provided May 2022. o
Subdivision November, December 2022 No change. 0
January, February 2023 No change. m
Eagles Landing 1 Derek Witlib July-October 2022 Developer to address July 2022 Public m
(formerly Meeting comments. D
Kellwatt) November, December 2022 No change.
Subdivision January, February 2023 No change.
Shanty Bay 3 Derek Witlib July-October 2022 Developer to address May 2022 Public °
Estates Meeting comments. v
Subdivision November, December 2022 No change. Q
January, February 2023 No change. n
Short Term All Andria Leigh/ March, April 2022 OLT hearing held March 22-29, 2022 with �
m Rental Derek Witlib oral decision issued at conclusion 0
Accommodations May, June 2022 DS 2022-093 report regarding licensing —
o considered at June 22 Council meeting. 90
Staff and legal counsel continuing with D
prosecutions in accordance with April 1 0
Council direction
n
0
0
v
July-October 2022 OLT Decision issued August 24. Township
proceeding with Leave to Appeal in
conjunction with Leave to Appeal materials
received from Good Neighbours Alliance.
November, December 2022 No change.
January, February 2023 No change. N
Georgian 3 Andria Leigh/ March, April 2022 Further discussions with applicant regarding v
Communities Derek Witlib planning application and redline revision to n
Subdivision— subdivision NJ
Craighurst May, June 2022 Staff awaiting revised planning application
submission from applicant.
July-October 2022 Revised OPA, ZBA, and redline draft plan
received and scheduled for Nov 2 Public
Meeting that relocates the park and school
blocks. N
November, December 2022 No change. v
January, February 2023 Developer working with Township and n
County Staff to address comments. 0
Cannabis All Derek Witlib March, April 2022 OLT hearing held in April, awaiting OLT _0
decision m
-May, June 2022 No Change M
July-October 2022 No change D
November, December 2022 No change.
v
January, February 2023 OLT Decision issued Jan.25,2023, `<
0
allowing the appeals against the
Township's By-law and directing the �
municipality to repeal By-law No.2020- Q
046. 0
0
Township Solicitor has filed request for �
OLT review and request to Divisional n.
Court for leave to appeal. 90
Guthrie Industrial 4 Andria Leigh/ March,April 2022 No Change n
Park Michelle Jakobi May, June 2022 Tender issued for construction of Guthrie
Industrial Park Stormwater Management _
Pond Retrofit and Fire Storage Tank
Installation. n
0
0
v
July-October 2022 Staff report ES2022-06 for Tender Award of
Guthrie Industrial Park Stormwater
Management Pond Retrofit and Fire
Storage Tank Installation. NVCA Permit
application issued and construction
commenced. N
November, December 2022 Construction in progress v
January, February 2023 Construction substantially complete. 0
Final plantings expected to be N
com leted Q2 2023. o
N
Oro Station Auto 4 Andria Leigh/ May-June 2022 Phase 1 Site Plan Agreement for Track and W
Innovation Park Derek Witlib Pit Pavilion executed and registered on title
July-October 2022 Staff working with LSRCA and applicant on
finalizing subdivision agreement for the 4 a)
block plan for registration. m
November, December 2022 No change m
January, February 2023 No change.
n
0
Fire &Emer enc Services o
Project Ward Leads Date Status m
Master Fire All Hugh March,April 2022 Project RFP posted closes May 6,2022 m
Plan: East Oro Murray May, June 2022 Project awarded finalizing contract
Fire Hall July-October 2022 Site preparation completed Building permit ni
issued
0
November, December 2022 Construction of new station underway.
Building shell has been erected. =5
January, February 2023 Construction on schedule. Q
0
v o
0
Operations&Com unity Services =3
o Project Ward Leads Date Status =
o Energy All Shawn March, April 2022 Project delayed due to staffing changes. Q°
Conservation Binns Anticipate completion by end of Q2 n
Demand May, June 2022 Project delayed—target Q1 2023 Q
July-October 2022 Project delayed—target Q1 2023
m
n
0
0
v
Management November, December 2022 Project included in draft 2023 budget as
Plan additional resources required to
complete.
January, February 2023 Project to be completed internally
following the implementation of Great
Plains !�
New Community 1 Shawn March,April 2022 Currently finalizing costing and draft
Centre Design Binns agreements with SCDSB. Project
delayed due to Provincial election and N
approvals for the SCDSB to further N
proceed to tender. w
May, June 2022 No change in status report to Council
July-October 2022 Report OCS2022-25 presented to
Council August 22. SCDSB awaiting W
approval of Ministry submission. m
Targeting issuance of tender for in early N
2023 v
November, December 2022 Draft co-development agreement 0
currently being finalized for Council's 0
consideration.Awaiting Ministry of m
Education approval to be able to Im
advance the project to tender. y
Prequalification of bidders process has E:
been completed. Letter sent to MPPs W
looking for support to expedite approvals 0
to advance the project. v
January, February 2023 No change Q
Oro African 3 Shawn March,April 2022 Continue to work with Oro Freedom n
Church (OAC) Binns Institute and OAC stakeholders to
m finalize terms of reference/projects plans =3
o for Council's consideration. Update =
90
o targeted for June 2022. 0
May, June 2022 Update report provided to Council on
"' June 22,2022. Continue to work with Q
Oro-Freedom Institute on
m
n
0
0
v
work/implementation planning for
initiatives.
July-October 2022 No change
November, December 2022 Oro Freedom Institute to provide update
to Council prior to end of Q1 2023
January, February 2023 Black History Month Event held on N
February 25, 2022. Oro-Freedom
Institute to provide update to Council
Q2 2023. N
Parks and All Shawn March, April 2022 Further consultation has taken place with oN
Recreation Binns/Roz stakeholders to further develop emerging
Master Plan Llewellyn recommendations. Update report �,
targeted for June 2022. _
May, June 2022 Council received status update report a)
June 22, 2022. Draft plan to be m
resented in late 2022. m
July-October 2022 No change v
November, December 2022 Awaiting revisions to final draft master 0
plan. Presentation to Council to follow �0
budget deliberations and then presented m
to community for final feedback. m
January, February 2023 Master Plan to be presented to D
Council April 26, 2023. Public Open E:
Houses to be scheduled for May— .<
Moonstone, Hawkestone and virtual. 0
Paving Program All Justin March, April 2022 Commenced May 1,2022 a)
Metras -Bass Lake Sideroad -Line 8 to Line 9, Q
90% complete 0
v -Bass Lake Sideroad—Line 14 to Line �
15—complete �
o -Line 14/Bickel Drive—90% complete —
90
o -Old Scotia Place—70% complete 0
-Hawthorn Place—50% complete
-Line 9 North—Old Barrie Road to Bass- O
Lake Sideroad—60% complete I
m
n
0
0
v
-Country Club Lane/Birch Grove—30%
complete
-Woodland Cres—30%complete
-Asphalt Patching—20%complete
Currently on, if not ahead of schedule
Micro surfacing -commencing in mid- !�
June
May, June 2022 -Bass Lake Sideroad -Line 8 to Line 9, n
98%complete N
-Bass Lake Sideroad—Line 14 to Line 0
15—complete w
-Line 14/Bickel Drive—complete w
-Old Scotia Place—complete _
-Hawthorn Place—90%complete v
-Line 9 North—Old Barrie Road to Bass-
m
Lake Sideroad—90%complete N
-Country Club Lane/Birch Grove—90%
complete n
-Woodland Cres—90%complete 0
-Asphalt Patching—40%complete m
15/16 Sideroad Line 5 to 6 gravel
completed y
15/16 Sideroad, Line 10 to 11-
pulverized v
WMSR—Line 11 to 12—pulverized
Ski Trails Road Line 2 to 3, pulverized, v
gravel complete Q
Currently on schedule n
v Microsurfacin —complete 0
CD July-October 2022 -Bass Lake Sideroad -Line 8 to Line 9-
o complete =
°' -Bass Lake Sideroad—Line 14 to Line 90
0
0 15—complete D
-Line 14/Bickel Drive—complete O
-Old Scotia Place—complete
-Hawthorn Place—complete m
n
0
0
v
-Line 9 North—Old Barrie Road to Bass-
Lake Sideroad—complete
-Country Club Lane/Birch Grove—
complete
-Woodland Cres—complete
-Asphalt Patching—90%complete !�
15/16 Sideroad Line 5 to 6-complete
15/16 Sideroad, Line 10 to 11-complete 0
WMSR—Line 11 to 12—complete N
Ski Trails Road Line 2 to 3-complete 0
Parkside Drive—complete w
Simcoeside -complete w
Lakeshore Drive, Line 9 to Line 10- <
complete v
Microsurfacin —complete =3
m
November, December 2022 All paving now 100%complete with N
some minor deficiencies to be repaired in
the spring of 2023. n
January, February 2023 2023 Paving projects out for tender 0
2023 Guiderail program—out for m
tender
2023 Microsurfacin —out for tender y
Transportation All Justin March,April 2022 -Grandview Drainage Study—
projects-design Metras commenced
-Lakeshore Road—Line 12—Line 14— 0
commenced v
-Warminster Sideroad—commenced, CL
C
SWM options being developed n
-Pine Ridge cul de sac design—survey 0
m complete,developing options =3
o -Bridge 23 design—geotechnical =
o complete 90
-Sugarbush—drainage—survey work n
complete, 0
-Sugarbush cul de sacs—survey work
complete, prioritizing design to coincide
n
0
0
v
with watermain work and phased
accordingly
May, June 2022 Sugarbush Drainage—survey work
complete, currently reviewing options.
Sugarbush cul de sacs—survey work
complete, prioritizing design to coincide N
with watermain work and phased
accordingly
Co
Bridge 23—detailed design underway N
Pine ridge Cul de sac—developing o
options ca
Drainage studies—preliminary results by W
July 28th _
July-October 2022 Sugarbush Drainage—currently v
reviewing options- integrating with cul de m
sac design. m
Sugarbush cul de sacs—options being v
developed, prioritizing design to coincide o
with watermain work and phased 0
accordingly m
Bridge 23—detailed design underway m
Pine ridge Cul de sac—finalizing design D
Drainage studies—finalizing options, E:
land acquisition required v
-Warminster Sideroad—commenced, 0
road design to follow SWM review, land v
acquisition required for SWM =5
Q
November, December 2022 Sugarbush Drainage—finalizing report n
and integrating with cul de sac design.
m Sugarbush cul de sacs—options �
o developed, prioritizing design to coincide =
o with watermain work and phased Q°
0 accordingly—Algonquin Trail is 1st D
priority. O
Pine ridge Cul de sac—finalizing design
m
n
0
0
v
Drainage studies—finalizing options,
land acquisition required
-Warminster Sideroad—commenced,
road design to follow SWM review, land
acquisition required for SWM
January, February 2023 -Sugarbush Drainage—finalizing N
report and integrating with cul de sac
design/watermain. n
—Algonquin Trail is 1st priority. N
Pine ridge Cul de sac—finalizing 0
design w
-Drainage studies—outlet designs w
underway, land acquisition required. <
-Warminster Sideroad—commenced, v
road design to follow SWM review, m
land acquisition required for SWM N
-Wilson Street outlet—submitted to
LSRCA for comments n
0
Bridge Program All Justin March,April, 2022 Bridge 4 (Steeles Line)—commencing 0
Metras work June 6, 2022,full closure in effect m
until November
Bridge BX 10—commencing July 4,2022 y
—October 2022—full closure
May, June 2022 Bridge 4 (Steeles Line)—commenced
work June 16,2022, full closure in effect
until November. Bridge deck removed, v
piles for the abutments have been Q
installed. n
Bridge BX 10—commencing July 24, 0
m 2022—October 2022—full closure,
o awaiting LSRCA permits =
cfl Qo
o n
O
m
n
0
0
v
July-October 2022 Bridge 4 (Steeles Line)—commenced
work June 16,2022, full closure in effect
until November. Pre-stressed box girders
installed ,working on deck and parapet
walls
Bridge BX 10—complete, road reopened !�
October 11. v
November, December 2022 Bridge 4 (Steeles Line)Reopened n
December 1,2022. Minor deficiencies to 0
be rectified in the spring of 2023 iv
Bridge 23—detailed design being
finalized w
January, February 2023 -Bridge 23—out for tender <
-Design of C27 replacement W
commenced m
-Bridge 4(Steeles Line) minor N
deficiencies to be rectified in the vn
spring of 2023 0
Line 15 Traffic 2 Shawn March,April 2022 Currently advancing implementation of _0
Calming Binns/Justin north bound directional closure. Final m
Metras design being completed. Targeting m
implementation July 1,2022. D
Targeted enforcement will be scheduled
according to needs identified through o
black cat installation.
May, June 2022 Update communications sent to W
residents on Line 15 and side streets 0_
mid-July. Implementation to commence n
v early August. c
m July-October 2022 Removal of chicanes to take place week c0i
0 of October 31 to facilitate winter snow 90
o removal. NB directional closure to remain n
in effect. >
November, December 2022 Revisions to traffic calming layout being O
reviewed for update in spring. Directional
CD
closure will remain in effect until labour n
0
0
v
day per 1 year pilot. Report to Council in
early 2023 to review process and longer
term considerations including community
engagement program to be implemented
prior to end of trial period. OPP engaged
for paid duty enforcement for two days to N
address heavy truck prohibition,
directional closure and traffic safety. C�
January, February 2023 Update report to be presented to N
Council April 26, 2023. 0
N
Braestone 1 Shawn March, April 2022 Subdivision agreement amendments W
Starfall Park Binns/ targeted for June 2022. Park G,
Justin substantial) complete.
Metras May, June 2022 No update v
July-October 2022 No update m
November, December 2022 Project is complete and anticipate m
assumption in Spring 2023. v
January, February 2023 Working to develop maintenance 0
agreement Braestone Condo Corp.
Work Order All Shawn November, December 2022 Phase 1 - Request for service template m
Implementation Binns/Karla completed and being reviewed and beta m
(MESH) Musso- tested. Form templates being built for D
Garcia/ Municipal Law Permit. Management
Curtis metrics and reports configure—On target
Shelswell for completion by end of February.
Phase 1 a—customer interphase and
phase 2 GIS/Asset integration to follow. Q
January, February 2023 Implementation of Requests for o
Services modules for Operations and
m Community Services and Occurrence �
Module for Municipal Law =
o Enforcement underway and going Q°
well. Continue to advance Phase 2 n
and build out of form templates. Q
2 March, April 2022 Design is advancing. Continue to await
formal response from the MTO.
n
0
0
v
Hwy 12 Shawn May, June 2022 Design is 90% complete. MTO response
Intersection Binns/Justin will be presented to Council August 18,
Warminster Metras 2022
July-October 2022 Design complete, submitted to MTO for
approval
November, December 2022 Received comments from MTO, currently N
reviewed and will provide a response Q1
2023. Installation of crossing included in
2023 capital budget. N
January, February 2023 Addressing MTO comments O
N
W
Environmental Services
Project Ward Leads Date Status <
Horseshoe 1 Michelle March,April 2022 No Change
Highlands Zone Jakobi May, June 2022 No Change N
1 Integration July-October 2022 No Change v
November, December 2022 No Change n
January, February 2023 No Change
0
Watermain All Michelle March, April 2022 Spring flushing initiated across systems, _0
m
Flushing Jakobi isolated flushing completed as needed.
Program May, June 2022 Isolated flushing completed as needed D
July-October 2022 Isolated flushingcompleted as needed >
November, December 2022 Fall flushing completed across systems; v
isolated flushing continues as needed
0
January, February 2023 Isolated flushing completed as needed
Municipal Water All Michelle March, April 2022 No Change
Rates Jakobi May, June 2022 Working with KPMG on updates rates Qn
v
2023-2025 0
`4 July-October 2022 No Change �
m n
November, December 2022 Utility billing transitioned to GP (Microsoft —
^' Dynamics); first water meter read and bills 90
0
0 prepared; staff continue to work with D
cn Finance&applicable consultants to adjust O
process and script errors to reflect new _
software implementation m
n
0
0
v
Updated drinking water rate report to be
finalized Q1 2023 by KPMG; to be
delivered through staff report
January, February 2023 Draft review by KPMG received; to be
finalized with support of CFO in Q2
Urban All Michelle March, April 2022 No Change N
Stormwater Jakobi May, June 2022 Engineering field inspections complete for
2022. n
July-October 2022 Isolated maintenance work being rry
completed based on engineering oN
inspections; CLI Applications submitted to
MECP W
November, December 2022 Draft CLIs received and staff reviewing and <
providing comments to MECP a)
m
Isolated fall maintenance being completed m
across facilities v
n
0
Staff working with LSRCA on potential 0
2023 project funding opportunities m
Guthrie pond retrofit on going (see D
Development Services) E:
January, February 2023 Final CLI's received W
0
Guthrie pond retrofit to be resumed and W
finalized spring 2023 Q
Communal Tile 1 Michelle March,April 2022 No Change o
Fields Jakobi May, June 2022 No Change. 0
m July-October 2022 CLI Applications submitted to MECP; Q3
w sampling and internal reporting completed
90
o November, December 2022 Draft CLIs received and staff reviewing and n
providing comments to MECP D
O
Fall pump outs completed at isolated m
locations
n
0
0
v
January, February 2023 One(1)emergency repair of collection
line completed
Municipal All Robin Dunn/ March,April 2022 Project resumed with legal support.
Services Michelle May, June 2022 No Change
Corporation Jakobi July-October 2022 Work with Aird &Berlis on incorporation
documents and business planningry
November, December 2022 Board of Directors Recruitment completed
for independent directors n
N
Continued work with Finance Dept and o
legal on operationalization of MSC, asset
transfer etc.
January, February 2023 Report No. ES2023-02, Municipal <
Services Corporation (MSC) Documents W
for MSC Operational ization received N
and adopted v
Asset transfer Complete, Effective
January 31, 2023 0
Board of Directors Recruitment 0
Complete m
Sugarbush 1 Michelle March,April 2022 No Change m
Drinking Water Jakobi May, June 2022 On going work with engineering team and D
System operations for joint project
-July-October 2022 No Change
November, December 2022 No Change °
January, February 2023 No Change v
SCADA 1 Michelle March, April 2022 No Change Q
Upgrades Jakobi May, June 2022 Completed n
July-October 2022 Completed o
November, December 2022 SCADA review being completed to 0
_PI formulate 2023 upgrades 90
o January, February 2023 Awaiting capital budget approval to n
proceed O
Strategic Initiatives
Project Ward Leads Date Status n
0
0
v
Asset All Nelly March, April 2022 -Presentation to Council with report
Management Morrow endorsed. The Township is compliant with
Plan Provincial Government reporting
requirements.
May-Aug 2022 The next steps are to be determined once I
speak to consultant. Finance Staff do plan N
to vouch for facilities and equipment on the
asset list. Software needs to be retained to C)
track Core assets which should be aligned N
with the WO system software project. 0
N
July-October 2022 The WO system is somewhat linked to this W
project. Provincial legislation will require all G,
assets to be outlined per legislation by July <
2024. The plan is to have a system in v
lace in 2023.
m
November, December 2022 Included in Budget Deliberations 0
ro
January, February 2023 No change v
Township All Nelly March, April 2022 Due to staffing changes, additional staff o
Enterprise Morrow was assigned to assist with project 0
Software oversight. m
Upgrade (ERP) Work continues with respect to the m
Phase 1 implementation of the tax module; cash D
receipting, General Ledger structure and
Utilities configuration. Key module
implementation on track for completion 0
prior to end of 2022. v
May-Aug 2022 Tax Module has been transitioned to Live Q
in GP. We are working on matching all 0
payments in Baker to GP.
m =3
0
AP transition has started Aug 3rd and will
90
o be completed by the end of the month. 0
Part of this process is Project costing
D
which will be reviewed with SMT. p
m
n
0
0
v
Water starts transition Aug 18th and will be
completed by end of September.
Environmental staff have been invited to
this training.
Finance staff have received preliminary !�
training on AR module and plans are to
have another Departmental training on Aug n
25th which maybe pushed to Sept. N
July-October 2022 Tax and utility have been transitioned to 0
GP and Finance staff are working on w
finalizing forms and training users. w
AR and AP will be fully transitioned by the v
end of the year.
m
November, December 2022 GL implementation is being finalized for in N
Jan/Feb 2023 at which time the AP and AR
funds will be the last to transition to GP n
0
from Baker. 0
January, February 2023 Project ongoing m
Website All Sam March,April 2022 -Ongoing review and maintenance of the Im
Upgrades Flowers/ Township's website from an accessibility y
Jenny content perspective
Legget -Review and update of individual webpage
content 0
-Development of the City of Orillia's v
Municipal Comprehensive Review Process Q
and 2022 Municipal and School Board n
v Election landing webpages
CD -Uploading a significant amount of =3
information to the 2022 Municipal and =
o Q°School Board Election webpage
-Development and design of the 2022 n
Municipal and School Board Election too p
m
n
0
0
v
-Development and design of a number of
website homepage slider banners (graphic
design)
-Currently enhancing Oro-Medonte Fire&
Emergency Services landing webpage and
development of additional webpages N
specific to services provided and public
education 0
-Departmental graphic design provided on co
a consistent and regular basis 0
May, June 2022 -Ongoing review and maintenance of the W
Township's website from an accessibility W
content perspective _
-Ongoing consistent review and updating v
of individual webpage content m
-Development of a climate change m
initiatives landing page and design of a v
logo/brand n
-Maintenance of the 2022 Municipal and 0
School Board Election webpage including (D
uploading a significant amount of
information m
D
-Development and design of a number of E:
website homepage slider banners (graphic a)
design) 0
-Development and design of a number of v
graphics utilized for social media Q
messaging n
v -Currently enhancing Oro-Medonte Fire& 0
Emergency Services landing webpage and
development of additional webpages =
0\' specific to services provided and public Q°
education D
cn -Currently working with the Economic O
Development department regarding _
m
n
0
0
v
website enhancements pertaining to
tourism
-Departmental graphic design provided on
a consistent and regular basis
July-October 2022 -Ongoing review and maintenance of the
Township's website from an accessibility N
content perspective
-Development of a Cloudpermit landing
page and design of a logo/brand N
-Redesign of Municipal Services 0
Corporation landing page &design of logo w
-Maintenance of the 2022 Municipal and w
School Board Election webpage including _
uploading information, and design of v
infographic buttons for ease of navigation m
-Development and design of website N
homepage slider banners (graphic design) v
-Development and design of graphics n
utilized for social media messaging 0
-Enhancing Fire&Emergency Services m
landing webpage and development of
additional webpages specific to services y
provided and public education
-Working with the Economic Development
division regarding enhancements 0
pertaining to tourism v
-Working with the Municipal Law division Q
regarding enhancements and easier n
v navigation/sourcing of information for 0
`CD website users �
CD �
-Departmental graphic design provided on =
00 a consistent and regular basis 90
0
0 -Research pertaining to alternative web D
hosting platforms O
November, December 2022 -Ongoing review and maintenance of
Township website's accessibility
n
0
0
v
-Development of Zoning By-law review
landing page and design of a logo/brand
-Development and design of graphics for
social media messaging; website slider
banners
-Enhancements to individual departmental N
landing pages-improved navigation and
graphic design
-Working with the Economic Development co
division regarding enhancements for 0
tourism and Municipal Law division c
regarding enhancements and easier W
navigation/sourcing of information for users <
(i.e. municipal parking etc.) v
-Departmental graphic design provided on m
a consistent and regular basis m
-Designed/created presentations for v
Council orientation n
-Provided presentation assistance for 0
Municipal Services Corporation m
-Ongoing research pertaining to alternative
web hosting platforms m
D
January, February 2023 -Ongoing review and maintenance of
the Township website's accessibility
standards 0
-Development and design of graphics v
for social media messaging and website Q
slider banners n
v -Review/updating of information on the 0
Township's website for easier
navigation =
C° -Extensive update to the Parks and Q°
0
Recreation Master Plan landing page D
cn -Departmental graphic design and O
presentation assistance provided as _
required
n
0
0
v
-Ongoing research regarding alternative
web hosting platforms -County of
Simcoe in process of changing their
platform
Prioritization All Donna March,April 2022 Prioritization review process developed in
Review Hewitt 2021 to be incorporated into the N
Township's budget build/development
process n
May, June 2022 Process to be utilized in 2023-2024 budget N
process N
July-October 2022 Modifications being made to clarify W
prioritization tool for use in 2023-2024 w
process
November, December 2022 Updated prioritization tool utilized for 2023- W
2024 capital budget process. N
January, February 2023 Tool to be reviewed post budget ni
process
Records All Yvonne March,April 2022 -Workplan to begin implementation of the 0
Digitization Aubichon recommendations contained in RIM _0
strategy in development with anticipated m
start in June. m
May, June 2022 -Project team struck for next stage of RIM D
implementation with phase 1 completion
scheduled for December 2022. Further o
information to be gathered from users of
current records system to define
requirements of replacement system. 0_
July-October 2022 Users' system requirements defined; n
cQ outreach to municipalities in Simcoe c
County,York and Durham to determine 2.
No system and implementation best practices
90
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November, December 2022 Based on user requirements and best
practice research,focus narrowed to 3
service providers.
Demos, cost estimates and references
requested/coordinated.
Funding request will be included in 2023- !�
2024 capital budget with report to award
targeting Q1 2023. n
January, February 2023 Council report anticipated March/April CO
pending budget approval 0
Alternative bridge process in W
development as interim measure until w
news stem and policies are in place. <
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12.b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasu...
7Ta nsh' o f
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
F12023-002 Meeting of Council Nelly Morrow, Director of
Finance/ CFO
Meeting Date: Subject: Motion #
April 12, 2023
2022 Treasurer's Statement of
Roll #: Remuneration R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. FI2023-002 be received for information only.
Background:
S. 284 of the Municipal Act stipulates that the Treasurer in each year shall provide
Council an itemized statement of remuneration and expenses paid in the previous year
to each member of Council and each person, other than a member of Council,
appointed by the municipality to serve as a member of any body, including a local
board.
Analysis:
This report attached (Appendix A) summarizes honorariums, reimbursements for
mileage and conferences for members of Council. In accordance with the Municipal Act
and with the provisions of the Township's remuneration By-law 2022-015.
Financial / Legal Implications / Risk Management:
None
Finance April 12, 2023
Report No. F12023-002 Page 1 of 3
Page 122 of 151
12.b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasu...
Policies/Legislation:
Municipal Act, 2001, S.O. 2001 , c. 25
Corporate Strategic Goals:
Consultations:
Director, Human Resources
Attachments:
Appendix A - 2022 Treasurer's Statement of Remuneration
Conclusion:
This report and attachment is presented for information only.
Respectfully submitted:
Nelly Morrow, CPA, CGA
Director of Finance / CFO
Approvals: Date
Robin Dunn, CAO April 06, 2023
Finance April 12, 2023
Report No. F12023-002 Page 2 of 3
Page 123 of 151
12.b) F12023-002, Nelly Morrow, Director of Finance/CFO; re: 2022 Treasu...
Appendix A
TOWNSHIP OF ORo-MEDONTE
TREASURER'S STATEM ENT OF REMUNERATION AND EXPENSES
FOR THE YEAR 2022
SALARY MEETING REGISTRATION ACCOMODATIONS,
FEES FEES Mfg,ETC, MILEAGE TOTAL
Council
Hams Huoes 45,066.DB 3,840.00 457.92 7D8.92 2,061.79 52,134.71
Ralph Hough 29.815.72 2,00.00 0.00 275.00 194.88 32,285.60
Cathy Keane 24,287-28 1,00.00 907.64 1,949.00 1,498.77 3(,242.69
Tamnmy Desousa 24.287.28 1,360.00 907.64 1,454.11 1,882.66 29,E191.58
Ian Vemitch 24,287.28 1,2D0.00 907.64 813.06 519.24 27,727.22
S hxAm Scott 24.287.28 2,960.00 907.64 1,584.56 1,664..53 31,4D4.01
Randy Greenlaw 25,05D_98 1,520.00 2,077.88 2,13E2.71 209.17 30,920.74
Lori man 1,543.68 0.00 0.00 0.00 0.00 1,543.68
Jahn Bard 1,543.68 0.00 0.00 0.00 0.00 1,543.68
David Clark 1.543.68 0.00 0.00 0.00 0.00 1,543.68
Peter Lavoie 1,543.68 0.00 0.00 0.00 0.00 1,543.68
Ri chard Schell 1.543.68 0.00 0.00 0.00 0.00 1,543.68
Robert Young 1 543.68 0.00 0.00 0.00 0.00 1 543.68
2D6 343.98 14,480.00 6.166.36 8,847.36 d,031.24 243 868.94
Nottawasaga
Conservation
Authority
Cathy Keane 656.24 0.00 656.24
656.24 D.00 656.24
Lake Simcoe
Conservation
Authority
Randy Greeenlaw1 DD0.00 102.48 1,1132.48
1 00.00 102.48 1,102.48
Heritage Comniinee
Stephen Davlds 240.00 28.01 268.Dl
Ruth Fountain 240.00 25.27 265.27
Dorothy Moore 240.00 14.84 254.84
Kayla Thibeault 240.00 5.49 245.49
BobTud hope 240.00 12.64 252.64
JeE. 'Woodra.a 240.00 31.31 271.31
1,440.00 117.56 1,557.56
Mote:Pa)m tints detailed herein.are in.accordance with the prasrisions
of the Township's rernummabon by-law,being 2022-015.
Finance April 12, 2023
Report No. F12023-002 Page 3 of 3
Page 124 of 151
13.b) Deputy Mayor Lavoie, correspondence from Ministry of the Environme...
Ontario Z' Environmental Registry of Ontario
Evaluating municipal class environmental
assessment requirements for infrastructure projects
RR4..(Eaviroam.enta1 019-6693
RQgistry..Qf.QatQxiQ.)
number
Notice type Policy
Act Environmental Assessment Act, R.S.O. 1990
Posted by Ministry of the Environment, Conservation and Parks
Notice stage Proposal Updated
Proposal posted March 10, 2023
Comment period March 10, 2023 - May 9, 2023 (60 days) Open
Last updated March 14, 2023
We updated the notice on March 14, 2023 to upload the French version of the
notice.
This consultation closes at 11 :59 p.m.
on: Proposal summary
May 9, 2023 We are proposing to evaluate the need for Environmental
Assessment Act requirements for municipal infrastructure
projects that are currently required to follow the process
under the Municipal Class Environmental Assessment (e,g,
(,.y,ampJ.Q), roads, water, and wastewater systems projects).
Proposal Advancing provincial priorities
details Ontario is taking continued action to modernize its almost 50-year-old
environmental assessment process that is not reflective of best practices and
that places undue burden on proponents thatadcy i�g oe4a o environmental
13.b) D fiftqrrW_Yk�r�� ggi Agag"WAP�it l�l� r s9 �t�are$y� e...
Ontario is proposing sensible, practical changes that would continue to provide
strong environmental oversight while reducing delays to getting shovels in the
ground on projects that matter most to Ontario communities, like critical water
and wastewater projects that protect our environment.
Proposed changes to EA,(en„v„ironmental
...................
assessment) requirements for municipal
infrastructure projects
As part of modernizing the environmental assessment (EA) process, Ontario is
proposing to evaluate the requirements for municipal road, water and
wastewater projects that are currently subject to the Municipal Class
Environmental Assessment (Municipal Class.E„A.. .(cr)vi.xRnmp-r)tal.a5s.Qs5mQr.1t))
that may also include requirements under other legislation.
Ontario is seeking feedback on changes that will improve timelines for
completing low-risk infrastructure projects such as municipal roadways.
To achieve this, the Municipal Class.F„ „(,et7�ljrQnCla.�C]t�I.�SS��SCr«CJt) could be
revoked, and the Act and regulations would be amended as necessary.
Through transition provisions, projects that have already begun a Municipal
Class EA,(,envirQnmental,�ss� ment) process would be able to withdraw from
the process if certain notification requirements are met.
Similar projects in municipalities led by other proponents would have no
(environ.mental assessment) requirements; the related regulation would be
revoked.
Higher-risk municipal infrastructure projects to
remain subject to EA (environmental assessment)
processes
Municipalities undertake a wide range of other projects which are not a part of
this proposal and will continue to be subject to other processes under the
Environmental Assessment Act. Certain municipal expressways, waste, transit,
electricity and waterfront projects have other existing and proposed EA
(envirQn.mntal.as �s merit) requirements, some of which could be impacted
by a related EA..(environmental.assessment) modernization proposal related to
Page 126 of 151
13.b) ��t�� �r�j� ��I C�b i � tFtgsyia O %&
under the Environmental Assessment Act I Environmental Registry of
Ontario -https://ero.ontario.ca/notice/019-4219).].
Other processes that may be applicable for
municipal infrastructure projects
Depending on the project and location there may be other legislative, planning
processes or authorizations required that would provide for the assessment of
a project's impacts, consultation requirements, and any other conditions for
proceeding (e,g,,(examp].e), technical studies) outside of the Municipal Class EA
(environ.mental assessment) process. Many municipalities prepare and update
capital planning, asset management plans and Servicing Master Plans for
infrastructure such as roads, water, and wastewater.
Ontario is proposing to evaluate the need for Environmental Assessment Act
requirements for municipal infrastructure projects under the Municipal Class
EA.,(environmental assessment) process to reduce this type of duplication and
allow municipalities to proceed sooner with infrastructure projects that
support building homes, critical infrastructure and growing the economy.
Background
What is the Municipal Class EA,(gn....r men ��,� � merit)? (Notice of
amendment: Municipal Class Environmental Assessment I Environmental
Registry of Ontario (https://ero.ontario.ca/notice/019-5069),]
This class environmental assessment establishes a planning process for a
variety of municipal infrastructure projects (P_,g,,(P_xarupae), collector or local
roads, drinking water and wastewater treatment facilities, stormwater
management systems, bridges and other linear, non-vehicle infrastructure).
These projects are categorized in schedules based on their complexity or
potential for environmental effects. Each schedule sets out different
assessment and consultation requirements.
Other current EA (en„v„iron,mental„a,ssessmenU
modernization initiatives
Comprehensive Project List Regulation
Page 127 of 151
13.b) D t n r i����a�r�n � ��ii sn�� 8sa tt5� � t�V�a'Yd a Ygjj$ -I fit..
approach for projects that will require a comprehensive environmental
assessment. [Moving to a project list approach under the Environmental
Assessment Act I Environmental Registry of Ontario
(https://ero.ontario.ca/notice/019-4219)].
Improving timelines for comprehensive .EAs..(.enVixa.tim.enta!
ass.es.5m.e.tts)
We are proposing to move forward with a number of key initiatives that will
help cut the timelines for completing a comprehensive environmental
assessment in half while maintaining environmental oversight and
opportunities for consultation. improving timelines for comprehensive
environmental assessments -https://ero.ontario.ca/notice/019-6705)]
Supporting Related links
materials Related Regulation O. Reg. 345/93
(https://www.ontario.ca/laws/regulation/930345),
Related ERO (Environmental Registry of Ontario),
notices
Improving timelines for comprehensive environmental assessments
,(/notice/019-6705)
Moving to a project list approach under the Environmental Assessment
Act (/notice/019-4219).
Notice of amendment: Municipal Class Environmental Assessment
,(/notice/019-5069)
View materials in person
Some supporting materials may not be available online. If this is the case, you
can request to view the materials in person.
Get in touch with the office listed below to find out if materials are available.
Page 128 of 151
13.b) DEg4lyoW�Rfa�R@�snSR IRRp ql�ygPjrMpistry of the Environme...
135 St Clair Ave West
4th Floor
Toronto, ON
M4V 1 P5
Canada
Comment Let us know what you think of our proposal.
Have questions? Get in touch with the contact person below. Please include the
F-RQJ,EnvirQnmental.Reg ls.try..Qf..Qn�arao.) number for this notice in your email or
letter to the contact.
Read our commenting and privacy_policies. (/page/commenting=privacy.),
Submit by mail
EA Modernization Project
Team
Environmental Assessment
Modernization Branch
135 St Clair Ave West
4th Floor
Toronto, ON
M4V 1 P5
Canada
Connect with Contact
us EA Modernization Project
Team
0
EAmodernization.mecp@ontario.ca
Page 129 of 151
cn
CARLEY COMMUNITY HALL v
D
PANCAKE (D
0
3
BREAKFAST' """'o- cn
_ J 0
Saturday April 22, 2023 �'' .�
9am to earn cn
cn
ge 10 & Over - $9 Age 5-10 - $5 Undrr 4 - FREE 0
Breakfast includes pancakes, sausages,juice. ipa,rcoffee m
Thanks to McCutcheon s for their donation of maple .syrup �
CARLEY COMMUNITY HALL
396 Warminster Side Rood v
Ocj
ro-Medonte
We look forward to seeing you! 0
— 3
3
v
v
15.b) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
Board of Directors' Meeting No. BOD-02-23
Friday, February 24, 2023
120 Bayview Parkway, Newmarket
Meeting Minutes
Board Members Present
Regional Chairman W. Emmerson (Chair), Councillor S. Bell, Councillor F. Drodge, Councillor A.
Eek, Regional Councillor B. Garrod, Mayor R. Greenlaw, Mayor V. Hackson, Councillor B.
Hamilton, Councillor D. Le Roy, Councillor S. Harrison-McIntyre, Councillor C. Pettingill,
Councillor M. Thompson, Deputy Mayor and Regional Councillor T. Vegh, Councillor E. Yeo
Board Members Absent
Councillor P. Ferragine (Vice Chair), Mayor I. Lovatt, Mayor M. Quirk, Councillor C. Riepma
Staff Present
R. Baldwin, T. Barnett, A. Brown, M. Critch, A. Cullen, P. Davies, B. Ginn, D. Goodyear, N. Hamley,
K. Kennedy, D. Lembcke, G. MacMillan, P. Strong, C. Taylor, B. Thompson, K. Yemm
I. Land Acknowledgement
Chair Emmerson acknowledged the Lake Simcoe watershed as traditional Indigenous territory
and thanked all generations of Indigenous peoples for their enduring and unwavering care for
this land and water.
II. Declarations of Pecuniary Interest or Conflict of Interest
None noted for the meeting.
Ill, Approval of Agenda
Moved by: B. Hamilton
Seconded by: S. Bell
BOD-016-23 Resolved That the content of the Agenda for the February 24, 2023
meeting of the Board of Directors be approved as circulated. Carried
Page 131 of 151
15.b) Minutes of Lake Simcoe RegOoarPS1rMecYP01`99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 2
IV.Adoption of Minutes
a) Board of Directors' Meeting
Moved by: T. Vegh
Seconded by: M. Thompson
BOD-017-23 Resolved That the minutes of the Board of Directors 72nd Annual General
Meeting, No. BOD-01-23, held on Friday, January 27, 2023 be approved as circulated.
Carried
V. Announcements
a) CAO Baldwin paid tribute to former Board member and Newmarket Councillor Dave
Kerwin who passed away in early February 2023. Mr. Kerwin was a Councillor in
Newmarket for 39 years, a Conservation Authority Board member for 8 years, and a
strong supporter of education and the new Nature Centre at Scanlon Creek
Conservation Area. CAO Baldwin offered condolences to his family and friends.
VI. Presentations
a) The Health of Lake Simcoe
Limnologist, Dr. Brian Ginn, presented an update on the current environmental status and
trends in Lake Simcoe, including climate change and ice cover, invasive mussels and plants, and
nutrients. The presentation also included progress toward Lake Simcoe Protection Plan
objectives and how the phosphorus decoupling scenario is restructuring our understanding of
nutrient dynamics.
To view this presentation, please click this link: The Health of Lake Simcoe Presentation
Moved by: R. Greenlaw
Seconded by: E. Yeo
BOD-018-23 Resolved That the presentation by Limnologist, Dr. Brian Ginn, presented
an update on the current environmental status and trends in Lake Simcoe be received
for information. Carried
b) Lake Simcoe Watershed Report Card 2023
Manager, Watershed Plans and Strategies, Bill Thompson, provided an overview of the Lake
Simcoe Watershed Report Card 2023, noting that the report card provides a snapshot of the
environmental conditions in the Lake Simcoe watershed. Indicators include surface water
quality, forest conditions, groundwater quality, and lake ice cover. The report cards have been
completed every five years since 2008, and the criteria for assigning grades to watersheds and
Page 132 of 151
15.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 3
subwatersheds, as well as a template for reporting, is provided to all of Ontario's 36
conservation authorities by Conservation Ontario in an effort to have consistency in reporting
across the province. Mr. Thompson also noted that the report card is set to be released on
World Water Day, March 22nd, after which copies will be available on the Conservation
Authority's website.
To view this presentation, please click this link: Lake Simcoe Watershed Report Card 2023
Presentation
Moved by: C. Pettingill
Seconded by: M. Thompson
BOD-019-23 Resolved That the presentation by Manager, Watershed Plans and
Strategies, Bill Thompson, regarding the Lake Simcoe Watershed Report Card 2023 be
received for information. Carried
Included in the agenda was Staff Report No. 02-23-BOD regarding the Lake Simcoe Watershed
Report Card 2023.
Moved by: C. Pettingill
Seconded by: M. Thompson
BOD-020-23 Resolved That the Staff Report No. 02-23-BOD regarding the Lake Simcoe
Watershed Report Card 2023 be received for information. Carried
c) Bill 23, More Homes Build Faster Act— Mandatory Changes for the Conservation
Authorities Role in Development Review
CAO Rob Baldwin presented on the mandatory changes under Bill 23, More Homes Build Faster
Act, 2022, that impact and change the role that Conservation Authorities play in the
development review process. Specifically, three changes that took effect January 1, 2023 were
a fee freeze for 2023; a requirement for additional information around potentially developable
land owned by conservation authorities; and changes in the development plan review role. He
noted that the Conservation Authority is protected by the Lake Simcoe Protection Plan in some
areas; such as, Natural Hazards and Source Protection. There are, however, legislative
restrictions under Ontario Reg. 596/22 in areas such as the Planning Act, the Drainage Act, the
Ontario Water Resources Act, the Environmental Assessment Act, the Condominium Act, the
Aggregate Act, and the Endangered Species Act. As no guidance was provided by the Province
on transition, Conservation Authority staff have meet with the member municipalities and the
development community on a transition plan, as well as updating planning memorandums of
understanding.
Page 133 of 151
15.b) Minutes of Lake Simcoe RegOoarPS1rMecYP01`99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 4
To view this presentation, please click this link: Update on Bill 23 Presentation
Moved by: F. Drodge
Seconded by: B. Garrod
BOD-021-23 Resolved That the presentation by CAO Rob Baldwin regarding Bill 23,
More Homes Build Faster Act, 2022 — Mandatory Changes to Conservation Authorities'
Role in Development Review be received for information. Carried
Included in the agenda was Staff Report No. 03-23-BOD regarding Bill 23, More Homes Build
Faster Act, 2022 — Mandatory Changes to Conservation Authorities' Role in Development
Review.
Moved by: F. Drodge
Seconded by: B. Garrod
BOD-022-23 Resolved That Staff Report No. 03-23-BOD regarding Bill 23, More Homes
Build Faster Act, 2022— Mandatory Changes to Conservation Authorities' Role in
Development Review be received; and
Further that Staff be directed to provide mid-year and end-of-year assessments
associated with the mandatory changes. Carried
VII.Hearings
There were no Hearings at this meeting.
VIII. Deputations
There were no Deputations at this meeting.
IX. Determination of Items Requiring Separate Discussion
No items were identified under items requiring separate discussion.
X. Adoption of Items not Requiring Separate Discussion
Items No. 1, 2, 3 and 4 were identified under items not requiring separate discussion.
Moved by: S. Harrison-McIntyre
Seconded by: B. Hamilton
BOD-023-23 Resolved That the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board, and staff be authorized to take all necessary action required to give effect to
same. Carried
Page 134 of 151
15.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 5
1. Correspondence
BOD-024-23 Resolved That Correspondence Items a) to f) be received for information.
Carried
2. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical
Report
BOD-025-23 Resolved That Staff Report No. 04-23-BOD regarding the Municipal
Freedom of Information and Protection of Privacy Act 2022 Annual Statistical Report
be received for information. Carried
3. Durham Regional Forest Standing Timber Sale, DRF-2023-001
BOD-026-23 Resolved That Staff Report No. No. 05-23-BOD regarding the record of
tenders for the Durham Regional Forest Tender DRF-2023-001 be received; and
Further That Tender DRF-2023-001 be awarded to Gee's Lumber & Logging and
Penguin Poles Ltd. Carried
4. Administrative Offices Flat Roofing Renewal, RFQ FAC-02-2002
BOD-027-23 Resolved That Staff Report No. 06-23-BOD regarding the record of bids
for the Administrative Offices Flat Roofing Renewal Request for Quotation FAC-02-
2022 be received; and
Further that awarding the contract for Request for Quotation FAC-02-2022 to Sinclair
Industrial Roofing Inc. be approved. Carried
XI, Consideration of Items Requiring Separate Discussion
No items required separate discussion.
XII.Closed Session
The Board moved to Closed Session to deal with confidential land, legal and human resources
matters.
Moved by: A. Eek
Seconded by: S. Bell
BOD-028-23 Resolved That the Board move to Closed Session to deal with confidential
land, legal and human resources matters; and
Further that the Chief Administrative Officer, members of the Executive Leadership
Team remain in the meeting for the discussion; and
Page 135 of 151
15.b) Minutes of Lake Simcoe Reg0oarPS1rMecYP01`99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 6
Further that the Director, Lands and the Land Securement Officer remain in the
meeting for the discussion on Item a). Carried
The Board rose from Closed Session to report findings.
Moved by: E. Yeo
Seconded by: R. Greenlaw
BOD-029-23 Resolved That the Board rise from Closed Session and report findings.
Carried
a) Confidential Land Matter
Moved by: C. Pettingill
Seconded by: T. Vegh
BOD-030-23 Resolved That Confidential Staff Report No. 07-23-BOD regarding a
confidential land matter be approved. Carried
b) Confidential Legal Matter
Moved by: C. Pettingill
Seconded by: T. Vegh
BOD-031-23 Resolved That Confidential Staff Report No. 08-23-BOD regarding a
confidential legal matter be received for information. Carried
c) Confidential Human Resources Matter
Moved by: C. Pettingill
Seconded by: T. Vegh
BOD-032-23 Resolved That Confidential Staff Report No. 09-23-BOD regarding a
confidential human resources matter be approved. Carried
XIII. Other Business
a) Chair Emmerson noted the next Board of Directors' meeting is scheduled for Friday, March
24, 2023. This meeting will be in person at the Administrative Offices located at 120
Bayview Parkway in Newmarket.
Page 136 of 151
15.b) Minutes of Lake Simcoe Reg0oarPSIrMecYP01'99 At�ing�oit �e t g held ...
Friday, February 24, 2023
Meeting Minutes
Page 7
XIV. Adjournment
Moved by: S. Bell
Seconded by: C. Pettingill
BOD-033-23 Resolved That the meeting be adjourned at 11:10 a.m. Carried
C
Regional Chairman Wayne Emmerson Rob Baldwin
Chair Chief Administrative Officer
Page 137 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting heldA.
...
�ypSAGq G
xr •:�
��'R PlON A
02-23-BOD Minutes
Nottawasaga Valley Conservation Authority
Feb 24, 2023 at 9:00 AM EST
Attendance
Present:
Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Christopher Baines,
Collingwood (Town); Cllr. Joe Belanger, Wasaga Beach (Town); Mayor Jennifer
Coughlin, Springwater (Township); Cllr. Nicole Cox, New Tecumseth (Town); Cllr.
Kyle Fegan, Shelburne (Town); Cllr. Gary Harvey (arrived at 9:07am),Barrie (City);
Cllr. Pieter Kiezebrink, Essa (Township); Chair Gail Little, Amaranth (Township);
Cllr. Ralph Manktelow, Mono (Town); Cllr. Richard Schell (arrived at 11:15am), Oro-
Medonte (Township); Deputy Mayor Paul Van Staveren, Clearview (Township); Cllr.
Kevin Eisses, Innisfil (Town)
Absent:
Mayor Janet Horner, Mulmur (Township); Mayor Darren White, Melancthon
(Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. June Porter,
The Bule Mountains (Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury
(Town)
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor (technicial
difficulties), Chief Administrative Officer; Chris Hibberd, Director, Watershed
Management Services; Byron Wesson, Director, Conservation Services; Sarah
Thompson, Acting Source Water Coordinator; Tyler Mulhall, Regulations Technician;
Meagan Kieferle, Senior Regulations Officer; Ben Krul, Manager, Development
Planning & Permits; Ian Ockenden, Acting Watershed Science Supervisor; Kerry
Jenkins, Administrative Assistant/Recorder
1. Events
Tiffin Nature Program - Full Day
Date: Every Thursday
Location: Tiffin Centre for Conservation
Tiffin Nature Program (Session 4: Feb-Mar) - Half Day
Date: Every Tuesday
Location: Tiffin Centre for Conservation
March Break Camp Tiffin
Date: March 13 - 17, 2023
Page 138 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Location: Tiffin Conservation Area, 8195 8th Line, Utopia ON LOM 1TO
Spring Tonic Maple Syrup Festival
Date: April 1-2, 9
Location: Tiffin Conservation Area, 8195 8th Line, Utopia ON LOM 1TO
2. Call to Order
Chair Little called the meeting to order at 9:01am
3. Land Acknowledgement
The Nottawasaga Valley Conservation Authority Board acknowledges that
we are situated on the traditional land of the Anishinaabeg. The
Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and
Algonquin who spoke several languages including Anishinaabemowin and
Potawatomi. We are dedicated to honouring Indigenous history and culture
and committed to moving forward in the spirit of reconciliation and respect
with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
5. Motion to Adopt the Agenda
Recommendation:
RES: 12-23
Moved by: Mayor Scott W. Anderson
Seconded by: Cllr. Kyle Fegan
RESOLVED THAT: the agenda for the Board of Directors meeting #02-23-
BOD dated February 24, 2023 be approved.
Carried;
6. Announcements
There were no announcements at this time.
7. Presentations
7.1. OnBoard
Sheryl Flannagan, Director, Corporate Services will give a tutorial to
the newly elected Board Members on how to use OnBoard.
Recommendation:
RES: 13-23
Moved by: Deputy Mayor Paul Van Staveren
Seconded by: Cllr. Christopher Baines
RESOLVED THAT: the Board of Directors receive the presentation on
the online software, OnBoard as presented.
Carried;
7.2. Board Orientation
Page 139 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Senior Management will conduct an orientation presentation to the
Board of Directors.
Recommendation:
RES: 14-23
Moved by: Cllr. Pieter Kiezebrink
Seconded by: Cllr. Ralph Manktelow
RESOLVED THAT: the Board of Directors receive the orientation
presentation as presented.
Carried;
7.3. 2023 Draft Budget
Sheryl Flannagan, Director, Corporate Services to conduct a
presentation on NVCA's 2023 Draft Budget.
Recommendation:
RES: 15-23
Moved by: Cllr. Ralph Manktelow
Seconded by Cllr. Kyle Fegan
RESOLVED THAT: the Board of Directors receive the presentation on
the draft 2023 budget as presented.
Carried;
S. Deputations
There were no deputations at this time.
9. Hearings
There were no hearings at this time.
10. Determination of Items Requiring Separate Discussion
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
11. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 16-23
Moved by: Cllr. Kevin Eisses
Seconded by: Cllr. Joe Belanger
RESOLVED THAT: agenda item number(s), 12.2.1 and 12.2.5 were
identified as requiring separate discussion, be referred for discussion under
Agenda Item #9; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
Page 140 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
12. Consent List
12.1. Adoption of Minutes
Recommendation:
Approved by Consent
RESOLVED THAT: the minutes of the Board of Directors meeting 11-
22-BOD and 01-23-BOD dated on January 27, 2023 be approved.
12.2. Staff Reports
12.2.1. Staff Report No. 01-02-23-BOD from Sarah Thompson,
Watershed Science Assistant
Recommendation:
RES: 17-23
Moved by: Mayor Jennifer Coughlin
Seconded by: Cllr. Nicole Cox
RESOLVED THAT: the Board of Directors receive Staff Report
No. 01-02-23-BOD regarding the 2022-2025 NVCA Climate
Change Action Plan summary of progress in 2022 and 2023
goals for information.
Carried;
12.2.2. Staff Report No. 02-02-23-BOD from Chris Hibberd,
Director, Watershed Management Services
Recommendation:
Approved by Consent
WHEREAS: the following municipalities have transferred
responsibility for enforcement of Part IV policies in the South
Georgian Bay Lake Simcoe Source Protection Plan to the
Nottawasaga Valley Conservation Authority;
AND WHEREAS: the Nottawasaga Valley Conservation
Authority must appoint qualified Risk Management Official and
Risk Management Inspectors as per Section 48(2) of the Clean
Water Act, 2006;
BE IT RESOLVED THAT: Sarah Thompson is hereby
appointed as a Risk Management Official and Risk Management
Inspector and Taryn Arsenault appointed as an Alternate Risk
Management Official and Inspector to carry out the
enforcement of Part IV policies in the South Georgian Bay Lake
Simcoe Source Protection Plan in the vulnerable areas where
Part IV policies apply in following municipalities:
1. Clearview Township
2. Essa Township
3. Town of New Tecumseth
4. Town of Innisfil
5. Town of Shelburne
6. Adjala-Tosorontio Township
Page 141 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
7. Mulmur Township
8. Melancthon Township
9. Town of Mono
12.2.3. Staff Report No. 03-02-23-BOD from Doug Hevenor, Chief
Administrative Officer (CAO)
Recommendation:
Approved by Consent
RESOLVED THAT: The NVCA Board of Directors receive and
approve the use of the Administrative MOU by the CAO and
staff for completing the apportioned cost agreement
negotiations between municipal partners and the NVCA.
12.2.4. Staff Report No. 04-02-23-BOD from Doug Hevenor, Chief
Administrative Officer (CAO)
Recommendation:
Approved by Consent
RESOLVED THAT: the Nottawasaga Valley Conservation
Authority (NVCA) supports: protecting source water, planning
for climate-change impacts and shoreline resilience, and
building up a sustainable economy in our watershed;
WHEREAS: a Freshwater Action Plan and the Great Lakes
Protection Initiative it supported were first announced in the
2017 Canadian federal budget with a $44.84 million
investment over five years; and
WHEREAS: the Freshwater Action Plan addressed priorities in
the Great Lakes such as preventing toxic and nuisance algae,
enhancing the resilience of coastal wetlands in the Great
Lakes, restoring Great Lakes areas of concern and supporting
Canada's commitments under the Great Lakes Water Quality
Agreement, among other priorities; and
WHEREAS: a commitment was made by the Liberal Party of
Canada in the 2021 federal election and in subsequent
Ministers' mandate letters to strengthen the Freshwater Action
Plan with an investment of $1 billion over ten years to restore
major bodies of water across the country; and
WHEREAS: the federal government only committed $19.6
million in funding in the 2022 Budget for the Freshwater Action
Plan; and
WHEREAS: nearly half of Canada's population lives in the
Great Lakes and St Lawrence River Basin, a region that
includes our watershed, which will continue to see accelerated
growth, resulting in greater land and resource use pressures
that will further contribute to water availability and quality
issues; and
WHEREAS: several municipalities in our region have
previously advocated for the Freshwater Action Fund to be
Page 142 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
increased, with funding to support bodies of water in our
region, such as Lake Simcoe and the Great Lakes; and
WHEREAS: Freshwater Action Plan funding should largely be
directed to conservation authorities, community groups, local
governments and First Nations to ensure that investments
made will have the biggest local impact and empower action at
the local level; therefore
BE IT RESOLVED: that the NVCA joins appeals by local
municipalities and the Great Lakes/St Lawrence Cities Initiative
to call on the federal government to honour its commitment of
$1 billion in funding over five years for a strengthened
Freshwater Action Plan in Budget 2023; and
FURTHER THAT: the NVCA calls on the federal government to
make conservation authorities and municipalities eligible for
future funding in programs announced under the strengthened
Freshwater Action Plan; and
FURTHER THAT: the NVCA calls on the federal government to
allocate a portion of such funding to local bodies of water in
the Nottawasaga Valley watershed; and
FURTHER THAT: the NVCA directs its chair and vice-chair to
submit this resolution with an accompanying letter to the
federal Minister of Finance; the Minister of Environment and
Climate Change; the Parliamentary Secretary to the Minister of
Environment and Climate Change (responsible for the Canada
Water Agency); to the Great Lakes/St Lawrence Cities
Initiative; and to local Members of Parliament, municipal
councils, and the local media.
12.2.5. Staff Report No. 05-02-23-BOD from Tyler Mulhall,
Regulations Technician & Meagan Kieferle, Senior
Regulations Officer
Recommendation:
RES: 18-23
Moved by: Cllr. Ralph Manktelow
Seconded by: Cllr. Gary Harvey
RESOLVED THAT: the NVCA Board of Directors receive Staff
Report No. 05-02-23-BOD that summarizes the permits and
approvals issued by staff for the period of June 13, 2022 to
December 31, 2022.
Carried;
12.2.6. Staff Report No. 06-02-23-BOD from Maria Leung, Senior
Communications Specialist
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 06-02-23-BOD regarding
NVCA's Customer Satisfaction Report 2022 be received by
Board of Directors.
Page 143 of 151
15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
12.2.7. Staff Report No. 07-02-23-BOD from Maria Leung, Senior
Communications Specialist
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 07-02-23-BOD regarding
NVCA Communications - November 12, 2022 - February 10,
2023, be received.
13. Other Business
Director, Corporate Services, Sheryl Flannagan informed the Board
members that they can pull items out of the consent agenda prior to the
meeting, if they wish to do so.
Chief Administrative Officer (CAO), Doug Hevenor informed the Board that
the Minister of the MNRNF has funded 2.7 million for tree planting.
14. Adjourn
Recommendation:
RES: 19-23
Moved by: Cllr. Joe Belanger
Seconded by: Cllr. Kyle Fegan
RESOLVED THAT: this meeting adjourn at 11:58am to meet again on
March 24, 2023 or at the call of the Chair.
Carried;
Page 144 of 151
15.d) Correspondence dated March 10, 2023 from Nottawasaga Valley Conser...
DRINKING WATER
SOURCE PROTECTON Lake Simcoe Region
conservation authorit
0
ACT FOR CLEAN WATER!
South Georgian Bay Lake Simcoe Source Protection Region
March 10, 2023
Via email: mjakobi@oro-medonte.ca
Michelle Jakobi
Director, Environmental Services
705.487.2171 x2503
Township of Oro-Medonte
Dear Ms. Jakobi,
RE: Public Consultation: Amendments to South Georgian Bay Lake Simcoe Source Protection
Plan Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006
and Ontario Regulation 287/07
WRITTEN COMMENTS DUE BY WEDNESDAY APRIL 19,2023
The Nottawasaga Valley Source Protection Authority (SPA) are proposing amendments to the South
Georgian Bay Lake Simcoe (SGBLS) Source Protection Plan under Section 34 of the Clean Water Act,
20015. These amendments will incorporate new technical work completed for the following:
• Planned Craighurst well PW4 to support the proposed new development and in association with
the expansion of the existing Craighurst Drinking Water System, Township of Oro-Medonte.
Over the past several months, SPA staff have been working with Township of Oro-Medonte staff to
finalize these amendments
BACKGROUND and IMPLICATIONS
Section 34 of the Clean Water Act, 2006 provides a SPA with the option to amend the source protection
plan. As part of the Section 34 process, SPAS are required by the Province to formally inform all members
of the public who will be impacted by the amendment.
You are receiving this correspondence as you represent one of the implementing bodies for the SGBLS
Source Protection Plan that is impacted by the proposed amendments. Specifically, this correspondence
is to inform you that all Source Protection Plan policies, which were approved by the Minister, have been
extended to new locations within the new and updated wellhead protection areas; and further to request
written comments be provided by Wednesday April 19, 2023_
Following the period of Public Consultation, where warranted, revisions will again be made to Source
Protection Plan text and mapping. Lastly, the proposed amendments will be submitted to the Minister for
consideration and approval.
REQUEST FOR WRITTEN COMMENTS
You are invited to view and provide written comments on the proposed amendments to the South
Georgian Bay Lake Simcoe Source Protection Assessment Reports. Documents can be found on the
internet at https://www.nvca.on.ca/Pages/Drinking-Water-Source-Protection.aspx.
Comments on the proposed amendments must be submitted in writing by Wednesday April 19, 2023.
This can be done via email to Sarah Thompson (sthompsona-nvca.on.ca) or via mail at:
Page 145 of 151
15.d) Correspondence dated March 10, 2023 from Nottawasaga Valley Conser...
Nottawasaga Valley Conservation Authority
8195 8th Line
Utopia, ON
LOM 1 TO
If you require further information or have any questions, please do not hesitate to contact Sarah
Thompson (705-424-1479).
Thank you for your continued support and participation in efforts to protect our sources of drinking water.
Yours truly,
Sarah Thompson Bill Thompson
Acting Source Protection Coordinator Manager, Watershed Plans and Strategies
Nottawasaga Valley Conservation Authority Lake Simcoe Region Conservation Authority
sthompsona-nvca.on.ca b.thompson@LSRCA.on.ca
705-424-1479 905-895-1281, ext. 271
Page 146 of 151
15.d) Correspondence dated March 10, 2023 from Nottawasaga Valley Conser...
DRINKING WATER south Georgian Bay
_.JURCE PROTECTION Lake simrne
ACT FOR CLEAN WATER SourceProtection Region
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rWHPA-C(5-YEAR TIME-OF-TRAVEL) Source Protection Region
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Page 147 of 151
18.a) 2023-024: Being a By-Law to Delegate Various Power and Duties of C...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-024
Being a By-Law to Delegate Various Powers and Duties of Council to Staff
Whereas Section 2 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
indicates that the purpose of a municipality is to be a responsible and accountable
government with respect to matters within its jurisdiction and each municipality is
given powers and duties under the Municipal Act, 2001, and many other Acts for the
purpose of providing good government with respect to those matters;
And Whereas Section 23.1 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that, without limiting sections 9, 10 and 11, those sections
authorize a municipality to delegate its powers and duties under this or any other
Act to a person or body subject to the restrictions set out in this Part.
And Whereas Section 270 of the Municipal Act, 2001, s.o. 2001, c. 25, as
amended, Council of The Corporation of the Township of Oro-Medonte has
established a policy to delegate its powers and duties to persons or bodies, subject
to restrictions set out in the Act.
And Whereas Schedule 1, 29(1) of the Modernizing Ontario's Municipal Legislation
Act, 2017, S.O. 2017, C.10—Bill 68, provides in Subsection 255 (3) of the Act is
amended by striking out"may, subject to the approval of the municipal auditor,
establish" and substituting "may establish".
And Whereas the Township of Oro-Medonte did, on the 15t" day of July 2020, pass
Resolution No. C200715-20 that the Clerk be granted delegated authority for
establishing and amending the Records Retention Schedule (Schedule "A") for the
records of The Corporation of the Township of Oro-Medonte.
Now Therefore The Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That, pursuant to Section 255 of the Municipal Act, 2001, S.O. 2001, c. 25, the
Township Clerk or their designate is authorized to establish retention periods
for the retention, preservation, and destruction of municipal records.
2. That nothing in this by-law shall limit or replace any existing instances of
delegated authority by Council, as previously approved by Council by-law or
resolution.
3. That this by-law shall come into force and effect immediately upon third and
final reading.
By-Law Read a First, Second and Third time, and Passed this 12t" day of
April, 2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Deputy Clerk,Janette Teeter
Page 148 of 151
18.b) 2023-027: A By-law to remove the Holding symbol on lands described...
The Corporation of The Township of Oro-Medonte
By-Law No. 2023-027
A By-law to remove the Holding symbol
On lands described as follows:
Part of Lot 1, Concession 7 and Part of the East Half of the West Half of Lot 2,
Concession 7 (Oro), being Registered Plan 51M-1246, Lots 1-80
Township of Oro-Medonte, County of Simcoe
Roll #4346-010-003-27600
Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas the Owner has made application to remove the holding provision with
respect to the lands legally described as Plan 51 M-1246, Lots 1-80 in the Forest
Heights Estates Subdivision;
And Whereas all conditions imposed in connection with the removal of the holding
symbol will be satisfied upon issuance of the Certificate of Substantial Completion and
Maintenance for the Municipal Servicing Works as outlined in Sections 6.13, 7.2 and 8.1
of the registered subdivision agreement.
And Whereas Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to above noted lands as
shown on Schedule 'A' attached hereto and forming part of this By-law.
2. This By-law shall come into effect on fifty (50) percent of the lots (40 lots) in the
Plan upon the issuance of the Certificate of Substantial Completion issued by the
Township of Oro-Medonte and shall come into effect on the remaining fifty (50)
percent of the lots (40 lots) in the Plan upon improvements to Line 6 North and
County Road#22 having been completed to the satisfaction of the Township of
Oro-Medonte, in accordance with the Subdivision Agreement, and subject to the
provisions of the Planning Act, as amended.
By-law Read a first, second and third time, and passed this 12t"day of April
2023.
The Corporation of The Township of Oro-Medonte
Mayor, R. Greenlaw
Clerk,Y. Aubichon
Page 149 of 151
18.b) 2023-027: A By-law to remove the Holding symbol on lands described...
Schedule 'A'
To By-Law No. 2023-027 for
The Corporation of the Township of Oro-Medonte
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® Lands Subject to Removal of Holding (H) Symbol
This is Schedule'A' to By-Law 2023-027 passed the 12t" day of April, 2023.
The Corporation of the Township of Oro-Medonte
Mayor, R. Greenlaw
Clerk, Y. Aubichon
(Application 2022-ZBA-02)
Page 150 of 151
20.a) 2023-028, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-028
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 12, 2023
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides
that the powers of the Municipal Council shall be exercised by By-Law, unless the
municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte deems
it expedient that the proceedings at this Council Meeting be confirmed and adopted by
By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, April 12,
2023, and in respect to each Motion, Resolution and other actions passed and taken
by the Council at its said Meeting is, except where prior approval of the Ontario Land
Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro-Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
- X
By-Law Read a First, Second and Third time, and Passed this 12t" day of April,
2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Deputy Clerk, Janette Teeter
Page 151 of 151