04 05 2023 SpCouncil Minutes6Township of
xdonte
Proud Heritage, Exciting Future
Wednesday, April 5, 2023
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived @ 3:03 p.m.)
Councillor Richard Schell
Councillor Robert Young
Regrets: Councillor David Clark
3:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Donna Hewitt, Director,
Present: Corporate Services; Shawn Binns, Director, Recreation & Community
Services; Tamara Obee, Director, Human Resources; Derek Witlib, Acting
Director, Development Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny
Legget, Communications & Public Relations Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 5
Special Council Meeting Minutes — Wednesday, April 5, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230405-1
Moved by Young, Seconded by Lavoie
Be it resolved that the agenda for the Special Council meeting of Wednesday, April 5, 2023
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC230405-2
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• solicitor -client privilege; litigation affecting the municipality (Cannabis);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Orientation - Continued).
Carried.
Page 2of5
Special Council Meeting Minutes — Wednesday, April 5, 2023.
b) Motion to Rise and Report.
Motion No. SC230405-3
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now Rise at 5:19 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
d) Tamara Obee, Director, Human Resources re: re: Education or Training of Members
(Orientation - Continued) [Education or training of members in accordance with Section
239 (3.1) of the Municipal Act, 2001, as amended].
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Recreation & Community Services;
Derek Witlib, Acting Director, Development Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications
& Public Relations Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Chris
Williams; and David Reiter, Aird & Berlis LLP; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. SC230405-4
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO; Chris Williams,
and David Reiter, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the
municipality (Cannabis) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
Page 3 of 5
Special Council Meeting Minutes — Wednesday, April 5, 2023.
d) Tamara Obee, Director, Human Resources re: re: Education or Training of Members
(Orientation - Continued) [Education or training of members in accordance with Section
239 (3.1) of the Municipal Act, 2001, as amended].
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Tamara Obee, Director, Human Resources; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. SC230405-5
Moved by Bard, Seconded by Hutcheson
Be it resolved that the information presented by Tamara Obee, Director, Human Resources
re: Education or Training of Members (Orientation - Continued) [Education or training of
members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended] be
received.
Carried.
5. Confirmation By -Law:
a) 2023-026: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, April 5, 2023
Motion No. SC230405-6
Moved by Lavoie, Seconded by Schell
Be it resolved that By -Law No. 2023-026: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, April 5, 2023 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Special Council Meeting Minutes — Wednesday, April 5, 2023.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC230405-7
Moved by Young, Seconded by Bard
Be it resolved that we do now adjourn at 5:20 p.m.
Carried.
t
ayor, Randy Greenlaw De ty Clerk, Janette Teeter
Page 5 of 5