03 14 ,15 2023 Council Minutes/ Township of
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Proud Heritage, Exciting Future
Tuesday, March 14, 2023
Wednesday, March 15, 2023
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
1:03 p.m.
10:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/
Chief Financial Officer; Shawn Binns, Director, Operations and
Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Director, Human Resources; Michelle
Jakobi, Director, Environmental Services; Derek Witlib, Acting Director,
Development Services; Roz Llewellyn, Manager, Community Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
Tuesday, March 14, 2023
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Special Council Meeting Minutes — Tuesday, March 14, 2023; Wednesday, March 15, 2023.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230314/15-1
Moved by Schell, Seconded by Lavoie
Be it resolved that the agenda for the Special Council meeting of Tuesday, March 14 and
Wednesday, March 15, 2023 be received and adopted.
Carried.
Motion No. SC230314/15-2
Moved by Clark, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go in Closed Session.
Motion No. SC230314/15-3
Moved by Young, Seconded by Clark
Be it resolved that we do now go in Closed Session at 1:06 p.m. to discuss
• Labour relations/employee negotiations (Compensation);
• Labour relations/employee negotiations (Collective Agreement);
• Labour relations/employee negotiations; Personal matter about an identifiable individual
(Staffing Update).
Carried.
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Special Council Meeting Minutes — Tuesday, March 14, 2023; Wednesday, March 15, 2023.
b) Motion to Rise and Report.
Motion No. SC230314/15-4
Moved by Bard, Seconded by Schell
Be it resolved that we do now Rise at 2:09 p.m. and Report on Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation);
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective Agreement);
e) Robin Dunn, CAO re: Labour relations/employee negotiations; Personal matter about an
identifiable individual (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director,
Human Resources.
Motion No. SC230314/15-5
Moved by Lavoie, Seconded by Young
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Compensation) be received.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director,
Human Resources.
Motion No. SC230314/15-6
Moved by Lavoie, Seconded by Young
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Collective Agreement) be received.
Carried.
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Special Council Meeting Minutes — Tuesday, March 14, 2023; Wednesday, March 15, 2023.
e) Robin Dunn, CAO re: Labour relations/employee negotiations and personal matters
about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director,
Human Resources.
Motion No. SC230314/15-7
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations and personal matters about an identifiable individual
(Staffing Update) be received.
Carried.
5. Open Forum:
None.
6. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget Presentations
and Deliberations.
Robin Dunn, CAO and Senior Management Team provided budget presentations.
7. Announcements:
A Budget Open House will be held at the Township Administration Centre on Thursday,
March 16, 2023 from 4:00 to 7:00 p.m.
Motion No. SC230314/15-8
Moved by Clark, Seconded by Schell
Be it resolved that we do now recess at 7:53 p.m. and reconvene on Wednesday, March
15, 2023 at 1:00 p.m.
Carried.
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Special Council Meeting Minutes — Tuesday, March 14, 2023; Wednesday, March 15, 2023.
Wednesday, March 15, 2023
Motion No. SC230314/15-9
Moved by Schell Seconded by Lavoie
Be it resolved that the Special Council meeting of Tuesday, March 14, 2023 and
Wednesday, March 15, 2023 does now reconvene at 10:00 a.m. on Wednesday, March 15,
2023.
Carried.
Budget presentations were provided by Senior Management and staff on Wednesday,
March 15, 2023.
Motion No. SC230314/15-10
Moved by Young, Seconded by Lavoie
Be it resolved
1. That the presentations presented by Robin Dunn, CAO and Senior Management Team
with the exception of Environmental Services Director Michelle Jakobi re: 2023-2024
Budget Presentations and Deliberations be received.
2. That Director Jakobi's presentation on Environmental Services budget will be presented
at the March 22, 2023 regular meeting of Council.
3. And That a motion for ratification be brought forward to the Special Council meeting of
March 29, 2023.
Carried.
8. Confirmation By -Law:
a) 2023-017: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, March 14, 2023 and Wednesday, March 15, 2023.
Motion No. SC230314/15-11
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2022-017: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, March 14, 2023 and Wednesday, March 15, 2023
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Special Council Meeting Minutes — Tuesday, March 14, 2023; Wednesday, March 15, 2023.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC230314/15-12
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now adjourn at 3:43 p.m.
ayor, Randy Greenlaw
Clerk.\Yvonne Aubichon
Carried.
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