03 08 2023 Council Minutes'mayaownsitip
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, March 8, 2023 1:05 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Nelly
Present: Morrow, Director, Finance/Chief Financial Officer; Michelle Jakobi,
Director, Environmental Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Tamara Obee, Director, Human Resources; Derek Witlib, Acting Director,
Development Services; Curtis Shelswell, Manager, Municipal Law
Enforcement/Chief Municipal Law Enforcement Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Meeting Minutes — Wednesday, March 8, 2023.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230308-1
Moved by Young, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, March 8, 2023 be
received and adopted.
Carried.
Motion No. C230308-2
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if required.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230308-3
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 1:08 p.m. to discuss
• Solicitor -client privilege (West 1/2 Lot 11, Concession 8); and (Application 2013-SUB-01
Eagles Rest Estates).
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
b) Motion to Rise and Report.
Motion No. C230308-4
Moved by Bard, Seconded by Young
Be it resolved that we do now Rise at 3:09 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
d) Robin Dunn, CAO re: Solicitor -client privilege (Application 2013-SUB-01 Eagles Rest
Estates).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services; Michelle Jakobi, Director, Environmental Services; David Saunders,
Manager, Development Engineering; Shawn Binns, Director, Operations & Community
Services; Laura Dean, Aird & Berlis LLP.
Motion No. C230308-5
Moved by Clark, Seconded by Bard
Be it resolved
1. That the confidential memorandum correspondence dated March 3, 2023 from Robin
Dunn, CAO; and the confidential correspondence dated March 3, 2023 from Laura
Dean, Aird & Berlis LLP re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8) be
received.
2. That applicable Members of Council and staff proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
d) Robin Dunn, CAO re: Solicitor -client privilege (Application 2013-SUB-01 Eagles Rest
Estates).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services; Michelle Jakobi, Director, Environmental Services; David Saunders,
Manager, Development Engineering; Edward Veldboom, Russell Christie LLP.
Motion No. C230308-6
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That the confidential correspondence dated March 3, 2023 including a Summary Page
from Edward Veldboom, Russell, Christie, LLP be received.
2. That Confidential Report DS2023-019, Derek Witlib, Acting Director, Development
Services; and Michelle Jakobi, Director, Environmental Services re: Solicitor -client
privilege (Application 2013-SUB-01 Eagles Rest Estates) be received and adopted.
3. That Staff proceed with Option 1 as outlined in DS2023-019 with respect to Conditions 13
& 17 of the Subdivision Draft Plan Approval.
4. That the applicant be advised of the Council's decision under the Acting Director,
Development Services' signature.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 22, 2023.
Motion No. C230308-7
Moved by Bard, Seconded by Clark
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
22, 2023 be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman; Sgt. Lisa Rotar; and Sgt. Kelly Withrow,
Orillia Detachment, Ontario Provincial Police (OPP) re: Fourth Quarter (Q4) Statistic
Update (October, November, December 2022) and Overview of Service Delivery.
Motion No. C230308-8
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the presentation by Inspector Coyer Yateman; Sgt. Lisa Rotar; and Sgt.
Kelly Withrow, Orillia Detachment, Ontario Provincial Police (OPP) re: Fourth Quarter (Q4)
Statistic Update (October, November, December 2022) and Overview of Service Delivery be
received.
Carried.
b) 2023 Budget Presentations:
1. Inspector Coyer Yateman; Sgt. Lisa Rotar; and Sgt. Kelly Withrow, Orillia
Detachment, Ontario Provincial Police (OPP);
2. Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA);
3. Dr. Matt Miller, Chair; and Pat Thor, Community Physician Recruitment Liaison re:
Orillia & Area Physician Recruitment & Retention Committee;
4. Dr. Stuart Murdoch, Academic Chief, Barrie Family Medicine Teaching Unit; and
Corinne Maxwell, Physician Recruitment Coordinator, Barrie Area Physician
Recruitment;
5. Rob Baldwin, Chief Administrative Officer; and Mark Critch, Chief Financial Officer,
Lake Simcoe Region Conservation Authority (LSRCA);
6. Doug Hevenor, Chief Administrative Officer; and Sheryl Flannagan, Director,
Corporate Services, Nottawasaga Valley Conservation Authority (NVCA);
7. Lynda Chan, Vice President; and Sylvia Stark, Executive Director, Oro-Medonte
Chamber of Commerce & Tourism;
8. Kris Puhvel, Executive Director, Orillia & Lake Country Tourism.
Motion No. C230308-9
Moved by Schell, Seconded by Young
Be it resolved that the 2023 Budget presentations be received, as presented, and referred to
the 2023 budget deliberations.
9. Identification From the Public of an Agenda Item of Interest:
None.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
10.Open Forum:
None.
17.Notice of Motions:
a) Brought by Councillor Hutcheson [Refer to Item 11 a)
Notice of Motion for February 22, 2023 Council Meeting.
To be dealt with at March 8, 2023 Council Meeting.
Re: Motion Number C220706-19
Be it resolved
1. That staff continue with the current dog tag licensing regime as it is written.
2. That staff complete a cost analysis to determine if adjustments to fees should be
introduced to cover current dog management expenses to be presented for
consideration in the future.
3. That staff explore the opportunity for a user option to purchase a Silicone Dog Tag.
4. That staff review opportunity for sales of licenses at Oro-Medonte located
Veterinary clinics.
5. That motion number C220706-19 dated July 6, 2022 be rescinded in its entirety.
Motion No. C230308-10
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That staff continue with the current dog tag licensing regime as it is written.
2. That staff complete a cost analysis to determine if adjustments to fees should be
introduced to cover current dog management expenses to be presented for
consideration in the future.
3. That staff explore the opportunity for a user option to purchase a Silicone Dog Tag.
4. That staff review opportunity for sales of licenses at Oro-Medonte located
Veterinary clinics.
5. That Motion Number C220706-19 dated July 6, 2022 be rescinded in its entirety.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
11. Reports of Municipal Officers for Action:
a) DS2023-018, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Dog Tag Licensing [Refer to Item 17a)].
Motion No. C230308-11
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That DS2023-018, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Dog Tag Licensing be received and adopted.
2. That Council direct staff to proceed with Option # 3 as outlined within DS2023-018 in
conjunction with the proposed Notice of Motion.
Carried.
b) DS2023-020, Derek Witlib, Acting Director, Development Services re: Zoning By-law
Amendment Application 2023-ZBA-01 and Consent Application 2023-B-01 by Carol Ann
Emberson 72 Moonstone Road East [Refer to Item 18a)],
Motion No. C230308-12
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That DS2023-020, Derek Witlib, Acting Director, Development Services re: Zoning By-
law Amendment Application 2023-ZBA-01 and Consent Application 2023-B-01 by Carol
Ann Emberson 72 Moonstone Road East be received and adopted.
2. That Zoning By-law Amendment Application 2023-ZBA-01 by Carol Ann Emberson with
respect to lands located at 72 Moonstone Road East, be approved to rezone the lands
from an Agricultural/Rural (A/RU) Zone to a Residential One (R1) Zone and to an
Agricultural/Rural Exception 339 (A/RU*339) Zone.
3. That the appropriate draft By-law be brought forward for Council's consideration.
4. That Council grant provisional consent to Application 2023-B-01 by Carol Ann Emberson
to permit the creation of a new residential lot having a lot frontage of approximately 43.3
metres (142 feet), a lot depth of approximately 51.8 metres (170 feet) and an area of
approximately 0.25 hectares (0.62 acres), subject to the conditions as outlined in
DS2023-020.
5. That the applicant be advised of Council's decision under the Acting Director,
Development Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
c) Janette Teeter, Deputy Clerk re: Heritage Committee Public Appointments.
Motion No. C230308-13
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That CS2023-11, Janette Teeter, Deputy Clerk re: Heritage Committee Public
Representative Appointments be received and adopted.
2. That the following six (6) public members be appointed to the Heritage Committee for
the 2022-2026 term of Council:
• Jessica Allen,
• Robert Bayley,
• Ruth Fountain,
• Dorothy Moore,
• Kayla Thibeault,
• Victoria Veenstra.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
None.
14.Announcements:
The following member of Council provided Announcements: Mayor Greenlaw.
15.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2023 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 10, 2023, 12:OOp.m.
(Noon).
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Council Meeting Minutes — Wednesday, March 8, 2023.
b) Minutes of Barrie Public Library Board meeting held on November 17, 2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 27,
2023.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of January 27, 2023 (2022
Business); January 27, 2023 and Highlights of February 24, 2023 meetings.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated February 16, 2023 from Melissa Carruthers, Severn Sound
Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by
Friday, March 24, 2023.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated February 24, 2023 from Peter Henry, Director, Crown Forests
and Lands Policy Branch, Ministry of Natural Resources and Forestry re: Proposed
Amendments to Ontario Regulation 161/17 Under the Public Lands Act, Use of Floating
Accommodations and Camping on Water, Comment Period Closes April 11, 2023 and
Online Information Sessions.
Staff Recommendation: Receive for Information Only.
Motion No. C230308-14
Moved by Young, Seconded by Schell
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2023 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 10, 2023, 12:00p.m.
(Noon).
b) Minutes of Barrie Public Library Board meeting held on November 17, 2022.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 27,
2023.
Received for Information Only.
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Council Meeting Minutes — Wednesday, March 8, 2023.
d) Nottawasaga Valley Conservation Authority re: Minutes of January 27, 2023 (2022
Business); January 27, 2023 and Highlights of February 24, 2023 meetings.
Received for Information Only.
e) Correspondence dated February 16, 2023 from Melissa Carruthers, Severn Sound
Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by
Friday, March 24, 2023.
Received for Information Only.
f) Correspondence dated February 24, 2023 from Peter Henry, Director, Crown Forests
and Lands Policy Branch, Ministry of Natural Resources and Forestry re: Proposed
Amendments to Ontario Regulation 161/17 Under the Public Lands Act, Use of Floating
Accommodations and Camping on Water, Comment Period Closes April 11, 2023 and
Online Information Sessions.
Received for Information Only.
Carried.
16. Communications/Petitions:
None.
18. By -Laws:
a) 2023-015: A By-law to amend the zoning provisions which apply to lands at Part of West
Part of Lot 16, Concession 8 (Medonte) Township of Oro-Medonte, 2023-ZBA-01
(Emberson).
Motion No. C230308-15
Moved by Young, Seconded by Bard
Be it resolved that By -Law No. 2023-015
a) 2023-015: A By-law to amend the zoning provisions which apply to lands at Part of West
Part of Lot 16, Concession 8 (Medonte) Township of Oro-Medonte, 2023-ZBA-01
(Emberson)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, March 8, 2023.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-016: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 8, 2023.
Motion No. C230308-16
Moved by Lavoie, Seconded by Schell
Be it resolved that By -Law No. 2023-016: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 8, 2023 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230308-17
Moved by Bard, Seconded by Young
Be it resolved that we do now adjourn at 6:59 p.m.
ayor, Ran y Greenlaw
Clerk.\Yvonne Aubichon
Carried.
Carried.
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