03 29 2023 SpCouncil Agenda The Township of Oro-Medonte
Special Council Meeting Agenda
4 Electronic Hybrid Meeting
Township of
Wednesday March 29, 2023
Proud Heritage'Excitiq Future 1:00 p.m. - Open Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public with
safety measures in place. We encourage social distancing and discretionary
masks/face coverings.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 16
Council Meeting Agenda - March 29, 2023
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
5. Reports of Municipal Officers for Action:
3 - 15 a) Robin Dunn, CAO and Senior Management Team re: 2023-2024 Budget
Deliberations/Ratification.
6. Confirmation By-Law:
16 a) 2023-023: Being a by-law to confirm the proceedings of the Special Council
meeting held on Wednesday, March 29, 2023.
7. Adjournment:
a) Motion to Adjourn.
Page 2 of 16
2023/2024
Bud et Reca 4W
Nelly Morrow, Director, Finance/Chief Financial Officer
Robin Dunn, Chief Administrative Officer '
March 29, 2023
Overview
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• Based on Council's budget deliberations that have taken place over the past
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couple of weeks, staff have refined the funding strategy regarding the
Township's 2023/2024 capital budget and are suggesting minor Refinements
to the Township's 2023/2024 operating budget.
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• Many capital budget Refinements are contingent upon staff providing
additional information, analysis, and cost benefit justification in 2023, prior to
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proceeding with identified capital projects in 2024. N
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• The following information presented today takes into consideration Council's
deliberations and discussion.
2023/2024 Capital Budget
Refinements
Road Rehabilitation Projects Cn
• Staff recommended Council consider allocating an additional
$1 .6 million to fund road rehabilitation projects.
• To minimize additional debt, an alternative source of funding v
is proposed by utilizing a combination of the Ontario N
Municipal Partnership Fund (OMPF) & Ontario Community N W
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Infrastructure Fund (OCIF), and Township reserve funds.
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2023/2024 Capital Budget
Refinements
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Expansion to Station 3 (Fire Headquarters in Horseshoe
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Valley)
• $1 .2 million is currently budgeted in the 2024 capital budget
funded through development charges. In 2023, staff will
provide Council with an updated design/construction plan
and options for Council to consider regarding the potential of N
disposition of Oro-Medonte Fire & Emergency Services W
surplus facilities, prior to proceeding with the project in 2024.
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2023/2024 Capital Budget
Refinements
Oro-Medonte Fire & Emergency Services Rescue Boat Q
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• $65,000 is currently budgeted in the 2024 capital budget funded
through development charge reserves.
• Staff recommend acquisition of the rescue boat in 2024, pending
v Council's consideration in 2023, of a joint report from the Fire Chief
and the Orillia OPP Detachment Commander. o
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• The report will include detailed information regarding waterway N
enforcement & rescue services.
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2023/2024 Capital Budget
Refinements
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Oro-Medonte Fire & Emergency Services Digital Signage
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• $60,000 is currently budgeted in the 2024 capital budget, 3
funded through facility replacement reserves. Staff will provide
Council with additional information in 2023, including detailed
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0, costing and benefits to the community of implementing digital W
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signage. N
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2023/2024 Capital Budget
Refinement
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Township Telephone SystemCn
• $100,000 is currently budgeted in the 2024 capital budget
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funded through equipment reserves. Staff are
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recommending providing Council with additional v
information including a full scope of the project in the later N
part of 2023 prior to proceeding with the project in 2024. N
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2023/2024 Capital Budget
Refinement
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Recommended Deferred Projects Cn
• $29,000 is currently budgeted for Heritage Committee projects
through facility maintenance reserves.
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• The Heritage Committee has recommended replacement and repair
of signs, cairns, and monuments. Staff is recommending deferral of 3
these capital projects pending additional research regarding o
potential community support and external grants to assist with W N
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covering costs.
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2023/2024 Operating Budget
Refinements
Legal Costs
• Due to trends of escalating legal costs both in general litigation and Ontario
Land Tribunal matters, staff recommended increasing the overall legal
budget, and an additional allocation of $200,000 to legal contingency
reserves.
Refinement of the budget adjustments are as follows: 3
• Ontario Land Tribunal matters - $100,000 N
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°' • General Township litigation - $100,000 N
• Legal contingence reserve - $200,000
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2023/2024 Operating Budget
Refinements
Environmental Initiatives Cn
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• The Township's financial support of Environmental Initiatives (Nottawasaga
Valley Conservation Authority, Lake Simcoe Regional Conservation
Authority, and the Severn Sound Environmental Association) total
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operating budget has increased year over year by $11 ,181 . v
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Within each budget presentation, it was indicated that further analysis on N
the implications of Bill 23 will be provided to the municipality regarding W
any impact on core service delivery.
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2023/2024 Operating Budget
Refinements
Oro-Medonte Chamber of Commerce Cn
• Initially, the Oro-Medonte Chamber of Commerce requested in-
kind support totaling approximately $7,500 for use of the Oro-
Medonte Community Centre to host a Farmers' Market and Job
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Fair 3
The request has been decreased to in-kind support of $ 1 ,500 CD
solely for hosting a Job Fair. CD
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2023/2024 Capital & Operating
Budget Refinements
Fleet & Equipment Q
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• The Township currently follows a fleet replacement schedule that is used for lifecycle fleet and
equipment replacement funded through the equipment and vehicle reserve.The capital budget R
reserve schedule included fleet and equipment replacements.
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• As per the Procurement Policy and tender process, new and replacement fleet and equipment will be
presented for Council's consideration.
v The capital budget presentation also included acquisition of new fleet and equipment. The tender v
CD award presented during the March 22, 2023 Council meeting for tandem trucks is pending budget
A ratification.
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The budget presentation included a fleet review which will be used to facilitate development of a W
business case and comprehensive Fleet Management Policy, including consideration for Township N
technicians (vs. 3rd party technicians) pertaining to the Township's fleet maintenance. 4�1
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Impact to Residents
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• The proposed 2023/2024 multi-year budget inclusive of a 4.5% Cn
tax increase reflects an additional $202.31 in 2023 on a
residential home assessed at $500,000. The 4.5% overall
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increase is inclusive of the County of Simcoe, School Boards, and
the Township's portion.
• The Township's share is allocated between 5% for operating
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expenditures, and 1 .5% for infrastructure expenditures. N
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• The proposed tax increase falls below the current Conference
Board of Canada 5.2% rate of inflation. 49
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6.a) 2023-023, Being a by-law to confirm the proceedings of the Special ...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-023
Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Wednesday, March 29, 2023
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on
Wednesday, March 29, 2023, and in respect to each Motion, Resolution and
other actions passed and taken by the Council at its said Meeting is, except
where prior approval of the Ontario Land Tribunal is required, hereby adopted,
ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
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By-Law Read a First, Second and Third time, and Passed this 29t" day of
March, 2023. 1% '%hk
The Corporation of the Township of Oro-Medonte
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Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
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