02 22 2023 Council MinutesTownship of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, February 22, 2023 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Derek Witlib, Acting Director, Development Services; Jennifer
Barrick, Manager, Environmental Services; Vanessa Cooper, Executive
Assistant, Mayor and Council & CAO; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting followed
by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
Page 1 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230222-1
Moved by Lavoie, Seconded by Bard
Be it resolved that the agenda for the Council meeting of Wednesday, February 22, 2023 be
received and adopted.
Carried.
Motion No. C230222-2
Moved by Clark, Seconded by Hutcheson
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230222-3
Moved by Young, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• Acquisition/disposition of land; Education or training of members in accordance with
Section 239 (3.1) of the Municipal Act, 2001, as amended; (2299 Highway 11 North);
• A position, plan, procedure, criteria or instruction to be applied to any negotiations
related to the municipality (Inter -Municipal Relationships).
Carried.
Page 2 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
b) Motion to Rise and Report.
Motion No. C230222-4
Moved by Bard, Seconded by Schell
Be it resolved that we do now Rise at 4:34 p.m. and shall Report on the Closed Session
Items 4
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land; Education
or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001,
as amended (2299 Highway 11 North)
d) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships)
Carried.
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land; Education
or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001,
as amended (2299 Highway 11 North).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services.
Motion No. C230222-5
Moved by Hutcheson, Seconded by Clark
Be it resolved that the confidential verbal information and confidential correspondence
presented by Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land;
Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (2299 Highway 11 North) be received.
Carried.
Page 3 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
d) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations related to the municipality (Inter -Municipal Relationships).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services.
Motion No. C230222-6
Moved by Schell, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations related to the
municipality (Inter -Municipal Relationships) be received.
2. That the Mayor, Deputy Mayor, CAO and staff proceed as directed by Council and report
back.
Carried.
6. Recognition of Achievements:
b) Charlie Beatty re: Freestyle Ski Accomplishments.
Mayor Greenlaw and members of Council recognized Charlie Beatty on his Freestyle
Ski Accomplishments.
a) Sheila Spring, Records Management Clerk re: Completion of Four Units of Municipal
Law Program, The Association of Municipal Clerks and Treasurers of Ontario (AMCTO).
Motion No. C230222-7
Moved by Clark, Seconded by Bard
Be it resolved
1. That the correspondence from The Association of Municipal Clerks and Treasurers of
Ontario (AMCTO) for Sheila Spring, Records Management Clerk re: Completion of Four
Units of Municipal Law Program, be received.
2. That Sheila Spring, Records Management Clerk, be recognized under the Mayor's
signature.
Carried.
Page 4of11
Council Meeting Minutes — Wednesday, February 22, 2023.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 8, 2023.
Motion No. C230222-8
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 8,
2023 be received and adopted as printed and circulated.
Carried.
7. Public Meetings:
None.
8. DenutationsiPresentations:
ueputation by Wendy Timpano, Orillia Area Community Development Corp. re:
Overview of Economic Development and Business Support Services offered by Orillia
Area CDC.
Motion No. C230222-9
Moved by Schell, Seconded by Lavoie
Be it resolved that the deputation provided by Wendy Timpano, Orillia Area Community
Development Corp. (CDC) re: Overview of Economic Development and Business Support
Services offered by Orillia Area CDC be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Page 5 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
11. Reports of Municipal Officers for Action:
a) CS2023-07, Yvonne Aubichon, Clerk re: New Requirements for Alcohol Licence
Extensions for Temporary Outdoor Patios [Refer to Item 18a)].
Motion No. C230222-10
Moved by Young, Seconded by Clark
Be it resolved
1. That CS2023-07, Yvonne Aubichon, Clerk re: New Requirements for Alcohol Licence
Extensions for Temporary Outdoor Patios be received and adopted.
2. That staff bring forward an amendment to the Fees and Charges By-law for Council's
consideration.
Carried.
12.Reports of Municipal Officers for Information Only:
a) Nelly Morrow, Director, Finance/Chief Financial vrrtcer; ai i.oa,.,, , ,ur,n CAO;
Tilly KDN LLP Audit Planning Report 2023 - 2024; and Budget Deliberations.
b) ES2023-03, Jennifer Barrick, Manager, Environmental Services re: 2022 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
c) ES2023-04, Michelle Jakobi, Director, Environmental Services re: 2022 Drinking Water
Compliance Report - Carley Hall.
d) ES2023-05, Michelle Jakobi, Director, Environmental Services re: 2022 Drinking Water
Compliance Report - Eady Hall.
e) CS2023-05, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update November, December 2022.
f) CS2023-06, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Trustee
Election Report.
Motion No. C230222-11
Moved by Hutcheson, Seconded by Schell
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Nelly Morrow, Director, Finance/Chief Financial Officer; and Robin Dunn, CAO; re: Baker
Tilly KDN LLP Audit Planning Report 2023 - 2024; and Budget Deliberations.
Page 6 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
b) ES2023-03, Jennifer Barrick, Manager, Environmental Services re: 2022 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
c) ES2023-04, Michelle Jakobi, Director, Environmental Services re: 2022 Drinking Water
Compliance Report - Carley Hall.
d) ES2023-05, Michelle Jakobi, Director, Environmental Services re: 2022 Drinking Water
Compliance Report - Eady Hall.
e) CS2023-05, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — November, December 2022.
f) CS2023-06, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Trustee
Election Report.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Deputy Mayor Lavoie,
Councillors Hutcheson, Bard and Schell.
14.Announcements:
The following member of Council provided Announcements: Mayor Greenlaw.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice, Township of Oro-Medonte, 2023 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination, Deadline Friday, March 10, 2023, 12:00p.m.
(Noon).
2. Notice, In Celebration of Black History Month, Saturday, February 25, 2023,
11:00a.m. - 3:OOp.m., Tour the Oro African Church.
b) Severn Sound Environmental Association (SSEA), re: Minutes of October 27, 2022
meeting and Highlights of January 30, 2023 meeting.
Staff Recommendation: Receive for Information Only.
Page 7 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
Motion No. C230222-12
Moved by Bard, Seconded by Young
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice, Township of Oro-Medonte, 2023 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination, Deadline Friday, March 10, 2023, 12:00p.m. (Noon).
2. Notice, In Celebration of Black History Month, Saturday, February 25, 2023,
11:00a.m. - 3:00p.m., Tour the Oro African Church.
b) Severn Sound Environmental Association (SSEA), re: Minutes of October 27, 2022
meeting and Highlights of January 30, 2023 meeting.
Received for Information Only.
Carried.
16. Communications/Petitions:
None.
17.Notice of Motions:
a) Brought by Councillor Clark, January 25, 2023.
Notice of Motion for February 8, 2023 Council Meeting.
To be dealt with at the February 22, 2023 Council Meeting.
Be it resolved that all Development Services Committee meetings; and Regular, Special,
and Public Council meetings, held in the Council Chambers at the Township's
Administration Centre, be livestreamed to improve transparency and communications
with the public.
That the Iivestreams be available for viewing on the Township's YouTube channel
indefinitely, providing constituents with the opportunity to engage in the municipal
democratic process and watch the meetings at their convenience.
And Further That Motion Nos. C200212-13, C220112-21 and C220112-22 be rescinded
in their entirety.
Page 8 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
Motion No. C230222-13
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That all Development Services Committee meetings; and Regular, Special, and Public
Council meetings, held in the Council Chambers at the Township's Administration Centre,
be livestreamed to improve transparency and communications with the public.
2. That the livestreams be available for viewing on the Township's YouTube channel
indefinitely, providing constituents with the opportunity to engage in the municipal
democratic process and watch the meetings at their convenience.
3. And Further That Motion Nos. C200212-13, C220112-21 and C220112-22 be rescinded
in their entirety.
Unanimously Carried.
b) Brought by Councillor Hutcheson
Notice of Motion for February 22, 2023 Council Meeting.
To be dealt with at March 8, 2023 Council Meeting.
Re: Motion Number C220706-19
Be it resolved
1. That staff continue with the current dog tag licensing regime as it is written.
2. That staff complete a cost analysis to determine if adjustments to fees should be
introduced to cover current dog management expenses to be presented for
consideration in the future.
3. That staff explore the opportunity for a user option to purchase a Silicone Dog Tag.
4. That staff review opportunity for sales of licenses at Oro-Medonte located Veterinary
clinics.
5. That motion number C220706-19 dated July 6, 2022 be rescinded in its entirety.
Page 9 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
18. By -Laws:
a) 2023-012: A By -Law to Amend By -Law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law).
Motion No. C230222-14
Moved by Schell, Seconded by Lavoie
Be it resolved that By -Law No. 2023-012:
a) 2023-012: A By -Law to Amend By -Law, 2021-130, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-13: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 22, 2023.
Motion No. C230222-15
Moved by Bard, Seconded by Young
Be it resolved that By -Law No. 2023-013: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 22, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 10 of 11
Council Meeting Minutes — Wednesday, February 22, 2023.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230222-16
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now adjourn at 6:04 p.m.
(1 A (1,1(��
ayor, Randy Greenlaw Cler ,Yvonne Aubichon
Carried.
Page 11 of 11