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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, January 25, 2023 3:02 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Deputy Mayor / Councillor Peter Lavoie
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Derek Witlib, Acting Director, Development Services; Jennifer
Whitley, Economic Development/Communications Advisor; Jenny Legget,
Communications & Public Relations Officer; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
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Council Meeting Minutes — Wednesday, January 25, 2023.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230125-1
Moved by Young, Seconded by Clark
Be it resolved that the agenda for the Council meeting of Wednesday, January 25, 2023 be
received and adopted, as amended, to add as Item 4e) Donna Hewitt, Director, Corporate
Services re: Information explicitly supplied in confidence to the municipality (Grant Funding
Agreement).
Carried.
Motion No. C230125-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230125-3
Moved by Bard, Seconded by Young
Be it resolved that we do now go in Closed Session at 3:05 p.m. to discuss
• Litigation affecting the municipality; Solicitor -client privilege (Legal Update, Cannabis,
Short Term Rentals);
• Personal matters about an identifiable individual (Heritage Committee Applications);
• Information explicitly supplied in confidence to the municipality (Grant Funding
Agreement).
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
b) Motion to Rise and Report.
Motion No. C230125-4
Moved by Clark, Seconded by Schell
Be it resolved that we do now Rise at 5:04 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Legal
Update, Cannabis, Short Term Rentals);
d) Derek Witlib, Acting Director, Development Services re: Personal matters about an
identifiable individual (Heritage Committee Applications);
e) Donna Hewitt, Director, Corporate Services re: Information explicitly supplied in
confidence to the municipality (Grant Funding Agreement).
Carried.
c) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (Legal
Update, Cannabis, Short Term Rentals).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Shawn Binns, Director, Operations and Community Services; Derek
Witlib, Acting Director, Development Services; Curtis Shelswell, Manager, Municipal Law
Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Communications &
Public Relations Officer; Jennifer Whitley, Economic Development/Communications Advisor
(a portion); Chris Williams, David Reiter, Meaghan Barrett, Aird & Berlis LLP.
Motion No. C230125-5
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the confidential correspondence dated January 23, 2023 from David Reiter, Aird &
Berlis LLP and confidential verbal information presented by Robin Dunn, CAO; Chris
Williams and David Reiter, Aird & Berlis LLP and Derek Witlib, Acting Director,
Development Services re: Litigation affecting the municipality; Solicitor -client privilege
(Legal Update, Cannabis, Short Term Rentals) be received.
2. That staff and legal counsel continue to proceed with prosecutions.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
d) Derek Witlib, Acting Director, Development Services re: Personal matters about an
identifiable individual (Heritage Committee Applications).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Acting Director,
Development Services.
Motion No. C230125-6
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That the confidential correspondence presented by Derek Witlib, Acting Director,
Development Services re: Personal matters about an identifiable individual (Heritage
Committee Applications) be received.
2. That staff be directed to coordinate a Hiring Panel with Councillor Hutcheson and
Councillor Schell, to conduct applicable interviews and report back to Council.
Carried.
e) Donna Hewitt, Director, Corporate Services re: Information explicitly supplied in
confidence to the municipality (Grant Funding Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Shawn Binns, Director, Operations and Community Services; Derek
Witlib, Acting Director, Development Services; Jennifer Whitley, Economic
Development/Communications Advisor; Jenny Legget, Communications & Public Relations
Officer.
Motion No. C230125-7
Moved by Clark, Seconded by Schell
Be it resolved
1. That the confidential agreement presented by Donna Hewitt, Director, Corporate
Services re: Information explicitly supplied in confidence to the municipality (Grant
Funding Agreement) be received.
2. That the Mayor and staff be authorized to execute the agreement as presented.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 11, 2023.
b) Minutes of Special Council meeting held on Thursday, January 12, 2023.
Motion No. C230125-8
Moved by Bard, Seconded by Clark
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, January 11, 2023;
b) Minutes of Special Council meeting held on Thursday, January 12, 2023;
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
11. Reports of Municipal Officers for Action:
b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk re: Oro-Medonte
Citizen and Ontario Senior of the Year Awards' Process.
Motion No. C230125-9
Moved by Clark, Seconded by Young
Be it resolved
1. That CS2023-03, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and Ontario
Senior of the Year Awards' Process be received and adopted.
2. That the Vote by Mail process be implemented permanently.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC) — Council
Required Execution of Documents for MSC Operationalization.
Motion No. C230125-10
Moved by Schell, Seconded by Bard
Be it resolved
1. That ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC) — Council
Required Execution of Documents for MSC Operationalization be received and adopted.
2. That the appropriate draft by-law be brought forward on February 8th, 2023 for the
transfer of Environmental Services Assets, effective January 31, 2023.
3. And further that, Robin Dunn, CAO\CEO of MSCs execute required documents, as
provided by Aird & Berlis, LLP.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following member of Council provided updates: Deputy Mayor Lavoie.
14. Announcements:
The following members of Council provided announcements: Councillors Hutcheson
and Clark.
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Council Meeting Minutes — Wednesday, January 25, 2023.
8. Deputations/Presentations:
a) Deputation by Harry Hughes and Carolynn Wilson re: Oro African Church Initiatives.
Motion No. C230125-11
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That the deputation by Harry Hughes and Carolynn Wilson re: Oro African Church
Initiatives be received.
2. That Section 14.8 o) of the Procedural By -Law No. 2017-165 be waived.
3. That the presenters be encouraged to work with the Oro Freedom Institute to review
opportunities for collaboration.
4. That the presenters develop a draft terms of reference for the proposed "Friends of the
Oro African Church" for future consideration.
Carried.
b) Deputation by Jamie Robinson, Partner, MHBC Planning, Urban Design & Landscape
Architecture re: County of Simcoe Official Plan Amendment No. 7, 1685 Ridge Road
West - Inclusion in the Shanty Bay Settlement Area.
Motion No. C230125-12
Moved by Young, Seconded by Hutcheson
Whereas the deputation presented by Jamie Robinson, Partner, MHBC Planning, Urban
Design & Landscape Architecture re: County of Simcoe Official Plan Amendment No. 7,
1685 Ridge Road West - Inclusion in the Shanty Bay Settlement Area be received.
And Whereas that Section 14.8 o) of the Procedural By -Law No. 2017-165 be waived.
And Whereas the correspondence dated December 12, 2022 from the Minister of
Municipal Affairs and Housing invites feedback from municipalities by February 3, 2023 on
growth matters including future Settlement Area Boundary delineations with respect to
Simcoe County Official Plan Amendment No. 7;
And Whereas the Township has received multiple requests for Settlement Area boundary
adjustments during the course of the Township's Official Plan Review;
And Whereas it is appropriate that all of the Settlement Area boundary adjustment
requests be reviewed and considered comprehensively in context to the Minister's letter;
Now Therefore be it resolved that the Township submit comments to the Province before
the February 3, 2023 deadline, under the Mayor's signature, requesting additional time to
comprehensively review and assess potential Settlement Area boundary delineations.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
11. Reports of Municipal Officers for Action:
a) CS2023-04, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development: 2022 Accomplishments & Draft 2023-2027 Economic
Development Strategy.
Motion No. C230125-13
Moved by Lavoie, Seconded by Schell
Be it resolved
1. That CS2023-04, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development: 2022 Accomplishments & Draft 2023-2027 Economic
Development Strategy be received and adopted.
2. That the draft 2023-2027 Economic Development Strategy Update be approved.
3. That staff share the Strategy with stakeholders, businesses and the Oro-Medonte
community.
4. That staff report back with the 2023 Work Plan.
Carried.
12.Reports of Municipal Officers for Information Only:
a) Introduction to Budget Process:
1. Nelly Morrow, Director, Finance/Chief Financial Officer re: Introduction to Municipal
Budgeting;
2. Lynne Cunningham, Regional Manager; and Nicole LaFrance, Account Manager,
Municipal Property Assessment Corporation (MPAC) re: MPAC 101, Property
Assessment in Ontario;
3. Shawn Binns, Director, Operations and Community Services re: Tendering Roads,
Bridges and Other Infrastructure.
Motion No. C230125-14
Moved by Young, Seconded by Lavoie
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Introduction to Budget Process:
1. Nelly Morrow, Director, Finance/Chief Financial Officer re: Introduction to
Municipal Budgeting;
2. Lynne Cunningham, Regional Manager; and Nicole LaFrance, Account Manager,
Municipal Property Assessment Corporation (MPAC) re: MPAC 101, Property
Assessment in Ontario;
3. Shawn Binns, Director, Operations and Community Services re: Tendering
Roads, Bridges and Other Infrastructure.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
15.Consent Agenda:
a) Announcements of Interest to the Public
b) Correspondence received January 13, 2023 from Learning Centre & Simcoe Shores SS,
Orillia Campus re: Letter of Appreciation, Community Partnerships Work, Coat Drive
Success #11 2022.
Staff Recommendation: Receive for Information Only.
Motion No. C230125-15
Moved by Bard, Seconded by Clark
Be it resolved that the staff recommendation with respect to the item listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public.
b) Correspondence received January 13, 2023 from Learning Centre & Simcoe Shores SS,
Orillia Campus re: Letter of Appreciation, Community Partnerships Work, Coat Drive
Success #11 2022.
Received for Information Only.
Carried.
16. Communications/Petitions:
a) Correspondence dated October 29, 2022 from Eric Harkonen, Founder/President, Vetta
Nordic Spa re: Request for Amendment to Noise By-law - Withdrawn per Applicant's
Request.
b) Correspondence from Whitney Walsh, Vice -President, Crime Stoppers of Simcoe
Dufferin Muskoka re: Request to Proclaim, January, 2023 as "Crime Stoppers Month"
and Flag Raising Event.
Motion No. C230125-16
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That the correspondence from Whitney Walsh, Vice -President, Crime Stoppers of
Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2023 as "Crime Stoppers
Month" and Flag Raising Event be received.
2. That the month of January, 2023 be proclaimed "Crime Stoppers Month" and posted on
the Township's website.
3. That the request for a flag raising ceremony at the Township Administration Building be
approved and arranged in accordance with the Township's Flag Etiquette Policy.
4. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, January 25, 2023.
17.Notice of Motions:
Councillor Clark advised that he would be bringing forward a Notice of Motion to the
February 8, 2023 Council meeting regarding livestreaming.
18. By -Laws:
None.
19. Closed Session Items (Unfinished Items):
None.
20.Confirmation By -Law:
a) 2023-006: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 25, 2023.
Motion No. C230125-17
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that By -Law No. 2023-006: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 25, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230125-18
Moved by Schell, Seconded by Young
Be it resolved that we do now adjourn at 8:27 p.m.
ayor, Randy Greenlaw
Carried.
• 0-t-1-9-rZ4-
Clerk, vonne Aubichon
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