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01 25 2023 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
_,,as
Township of Wednesday, January 25, 2023
3:00 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session following Item 3
Open Session immediately following Closed
Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public with
safety measures in place. We encourage social distancing and discretionary
masks/face coverings.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 168
Council Meeting Agenda - January 25, 2023
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor-client
privilege (Legal Update, Cannabis, Short Term Rentals).
d) Derek Witlib, Acting Director, Development Services re: Personal matters
about an identifiable individual (Heritage Committee Applications).
e) Donna Hewitt, Director, Corporate Services re: Information explicitly supplied
in confidence to the municipality (Grant Funding Agreement).
[Addenda]
5. Minutes of Council and Committees:
5 - 15 a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
16 - 18 b) Minutes of Special Council meeting held on Thursday, January 12, 2023.
6. Recognition of Achievements:
None.
Page 2 of 168
Council Meeting Agenda - January 25, 2023
7. Public Meetings:
None.
8. Deputations/Presentations:
19 - 40 a) 5:30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro African
Church Initiatives.
41 - 47 b) 5:40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Urban
Design & Landscape Architecture re: County of Simcoe Official Plan
Amendment No. 7, 1685 Ridge Road West - Inclusion in the Shanty Bay
Settlement Area.
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
11. Reports of Municipal Officers for Action:
48 - 94 a) CS2023-04, Jennifer Whitley, Economic Development/Communications
Advisor re: Economic Development: 2022 Accomplishments & Draft 2023-
2027 Economic Development Strategy.
95 - 100 b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk re:
Oro-Medonte Citizen and Ontario Senior of the Year Awards' Process.
101 - 104 c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC) —
Council Required Execution of Documents for MSC Operationalization.
12. Reports of Municipal Officers for Information Only:
105 - 164 a) Introduction to Budget Process:
1 . Nelly Morrow, Director, Finance/Chief Financial Officer re: Introduction
to Municipal Budgeting;
2. Lynne Cunningham, Regional Manager; and Nicole LaFrance,
Account Manager, Municipal Property Assessment Corporation
(MPAC) re: MPAC 101, Property Assessment in Ontario;
3. Shawn Binns, Director, Operations and Community Services re:
Tendering Roads, Bridges and Other Infrastructure.
Page 3 of 168
Council Meeting Agenda - January 25, 2023
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
a) Announcements of Interest to the Public
165 b) Correspondence received January 13, 2023 from Learning Centre & Simcoe
Shores SS, Orillia Campus re: Letter of Appreciation, Community
Partnerships Work, Coat Drive Success #11 2022.
Staff Recommendation: Receive for Information Only.
16. Communications/Petitions:
a) Correspondence dated October 29, 2022 from Eric Harkonen,
Founder/President, Vetta Nordic Spa re: Request for Amendment to Noise
By-law - Withdrawn per Applicant's Request.
166 - 167 b) Correspondence from Whitney Walsh, Vice-President, Crime Stoppers of
Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2023 as "Crime
Stoppers Month" and Flag Raising Event.
17. Notice of Motions:
None.
18. By-Laws:
None.
19. Closed Session Items (Unfinished Items):
20. Confirmation By-Law:
168 a) 2023-006: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, January 25, 2023.
21. Adjournment:
a) Motion to Adjourn.
Page 4 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
The Township of Oro-Medonte
Council Meeting Minutes
T°,�nsh�p°f te Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, January 11, 2023 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Nelly
Morrow, Director, Finance/Chief Financial Officer; Derek Witlib, Acting
Director, Development Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
40" All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 11
Page 5 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230111-1
Moved by Bard, Seconded by Young 'At
Be it resolved that the agenda for the Council meeting of Wednesday, January 11, 2023 be
received and adopted.
N
Carried.
Motion No. C230111-2 !V Moved by Schell, Seconded by Lavoi
Be it resolved that Rule 14.19a), as" per the consolidated Procedural By-law No. 2017-
165 be suspended in order to allow the meeting to proceed past the 4 hour
adjournment requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None.,
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230111-3 ke,
Moved by Clark, Seconded by Bard
Be it resolved that we do now go in Closed Session at 3.05 p.m. to discuss
• Litigation affecting the municipality (Legal Update);
• Personal matters about an identifiable individual (Municipal Services Corporation).
Carried.
Council briefly rose from Closed Session.
Page 2 of 11
Page 6 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
Mayor Greenlaw indicated he would like to go back to Item 3. Disclosure of Pecuniary
I nterest.
3. Disclosure of Pecuniary Interest:
Councillor Bard declared a conflict of interest on Item 4d) Robin Dunn, CAO re:
Personal matters about an identifiable individual (Municipal Services Corporation), as
he submitted on the required form that one of the applicants contributed to his
campaign.
Council went back into Closed Session at 3:11 p.m. immediately following Councillor
Bard's declaration of pecuniary interest.
b) Motion to Rise and Report.
Motion No. C230111-4
Moved by Young, Seconded by Lavoie
Be it resolved that we do now Rise at 5:06 p.m. at which time we shall Report on the Closed
Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update);
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
I% -Adr 'Nk Carried.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; Tamara
Obee, Director, Human Resources; Shawn Binns, Director, Operations and Community
Services; Derek Witlib, Acting Director, Development Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget,
Communications & Public Relations Officer; Chris Williams and Laura Dean, Aird & Berlis
LLP' Jason Scharapenko, Information Technology Technician (IT).
Motion No. C230111-5
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That the confidential correspondence dated January 6 and 11, 2023 and December 23,
2022 and presented by Robin Dunn, CAO and Chris Williams, Aird & Berlis LLP re:
Litigation affecting the municipality (Legal Update) be received.
2. And further that staff and legal council continue to proceed with prosecutions.
Carried.
Page 3 of 11
Page 7 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
Councillor Bard declared a conflict of interest on Item 4d) Robin Dunn, CAO re:
Personal matters about an identifiable individual (Municipal Services Corporation), as
per reason submitted on the required form that one of the applicants contributed to his
campaign.
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services;
Jenny Legget, Communications & Public Relations Officer.
Motion No. C230111-6 Vr
Moved by Lavoie, Seconded by Young 4e
Be it resolved all
1. That the confidential correspondence presented by Robin Dunn, CAO re: Personal
matters about an identifiable individual (Municipal Services Corporation) be
received as outlined.
2. That the appointment of the Municipal Services Corporation representative from
current or previous Members of Council applications for the 2022-2026 Township of
Oro-Medonte Term of Council, be conducted in accordance with section 10 of the
Procedural By-Law No. 2017-165.
3. That following the announcement of the successful representative by the Clerk, the
Mayor request that the ballots be destroyed as per Section 10 of the Procedural By-
Law.
Carried.
A secret ballot process was completed. As per the declaration of pecuniary Interest,
Councillor Bard refrained from casting a ballot for this appointment.
Councillor Bard also refrained from voting on this motion.
Motion No. C2301114
e'
Moved by Young, Seconded by Schell
Be it resolved that the former Councillor Ian Veitch be appointed as the Municipal Service
Corporation Representative for the 2022-2026 term of Council; and that the ballots with
respect to this vote be destroyed immediately.
Carried.
Page 4 of 11
Page 8 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 14, 2022.
b) Minutes of Special Council meeting held on Monday, December 19, 2022.
c) Minutes of Special Council meeting held on Wednesday, December 21, 2022.
Motion No. C230111-8
Moved by Clark, Seconded by Schell
Be it resolved that the draft Aa4'
a) Minutes of Council meeting held on Wednesday, December 14, 2022;
b) Minutes of Special Council meeting held on Monday, December 19, 2022;
c) Minutes of Special Council meeting held on Wednesday, December 21, 2022;
be received and adopted as printed and circulated.
Carried.
Motion No. C230111-9
Moved by Bard, Seconded by Hutche n
Be it resolved that Motion No. C221214-18, approved at the December 14, 2022 Council
meeting, be amended in part to replace Peter Lavoie with Robert Young as the appointee to
the Orillia & Lake Country Tourism for the 2022-2026 term of Council and to read as follows:
That Robert Young be appointed to the Orillia & Lake Country Tourism for the 2022-2026
term of Council.
And further to replace John Bard with Robert Young as the appointee to the Orillia District
Chamber of Commerce for the 2022-2026 term of Council and to read as follows:
That Robert Young be appointed to the Orillia District Chamber of Commerce for the
2022-2026 term of Council.
Carried.
6. Recognition of Achievements:
None.
Page 5 of 11
Page 9 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September
2022) Statistic Update.
Motion No. C230111-10
Moved by Schell, Seconded by Bard 'A6�4
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September
2022) Statistic Update be received. Nslk#- N% Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.0
11.Reports of Municipal Officers for Action:
a) CS2022-24, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2023
Conference Schedule for Council Members [from December 14, 2022 Council Meeting].
Motion No. C230111-11
Moved by Young, Seconded by Clark
Be it resolved
1. That Councillors Schell and Young be authorized to attend AMO (Association of
Municipalities of Ontario) London ON, August 20 - August 23, 2023;
2. And That the Executive Assistant, Mayor and Council & CAO make the necessary
arrangements accordingly.
Carried.
Page 6 of 11
Page 10 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
b) ES2023-1 , Michelle Jakobi, Director, Environmental Services re: Elmvale Groundwater
Study- Letter of Intent.
Motion No. C230111-12
Moved by Lavoie, Seconded by Young
Be it resolved
1. That ES2023-1, Michelle Jakobi, Director, Environmental Services re: Elmvale
Groundwater Study- Letter of Intent be received and adopted.
2. That the Director, Environmental Services be authorized to execute a Letter of Intent with
the University of Alberta to support their application to NSERC (National Sciences and
Engineering Research Council of Canada), Alliance Grant platform for the Elmvale
Groundwater Study.
3. That Environmental Services staff report back to Council with annual project updates,
should the project proceed.
Carried.
c) CS2023-01, Yvonne Aubichon, Clerk re: Joint Accessibility Advisory Committee Public
Representative Appointments.
Motion No. C230111-13
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That CS2023-01, Yvonne Aubichon, Clerk re: Joint Accessibility Advisory Committee
Public Representative Appointments be received and adopted.
2. That the following three (3) non-elected public members be appointed to the Joint
Compliance Audit Committee for the 2022-2026 term of Council:
1. Lisa Cohen,
2. Lindsay AnnCox,
3. Doug Mein.
Carried.
Page 7 of 11
Page 11 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
12.Reports of Municipal Officers for Information Only:
a) DS2023-001, Derek Witlib, Acting Director, Development Services; and Nelly Morrow,
Director, Finance/Chief Financial Officer re: Bill 23 Changes & Impacts.
b) CS2023-2, Yvonne Aubichon, Clerk re: Accessible Elections Report.
Motion No. C230111-14
Moved by Schell, Seconded by Hutcheson
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2023-001 , Derek Witlib, Acting Director, Development Services; and Nelly Morrow,
Director, Finance/Chief Financial Officer re: Bill 23 Changes & Impacts.
b) CS2023-2, Yvonne Aubichon, Clerk re: Accessible Elections Report.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided Updates: Mayor Greenlaw; Deputy Mayor
Lavoie. It
14.Announcements %6"1
The following members of Council provided Announcements: Councillors Schell and Clark.
15.Consent Agenda.:
a) Announcements of Interest to the Public
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2022.
Staff Recommendation: Receive for Information Only.
Page 8 of 11
Page 12 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
c) Correspondence dated January 4, 2023 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Update on Key Initiatives.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated December 8, 2022 from Ontario Land Tribunal re: Section 23
Request for Review, Decision and order of Member KI.R. Andrews issues December 16,
2021 , Case No. PL200165/PL200166, John Greenwood and Ashley Gardiner, 2019-
OPA-01, 3750 Line 10 North.
Staff Recommendation: Receive for Information Only.
Motion No. C230111-15
Moved by Bard, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public ,& X
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2022. "sk"q� N11h,
Received for Information Only.
c) Correspondence dated January 4, 2023 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Update on Key Initiatives.
Received for Information Only.
d) Correspondence dated December 8, 2022 from Ontario Land Tribunal re: Section 23
Request for Review, Decision and order of Member KI.R. Andrews issues December 16,
2021, Case No. PL200165/PL200166, John Greenwood and Ashley Gardiner, 2019-OPA-
01 , 3750 Line 10 North.
Received for Information Only.
IVCarried.
Page 9 of 11
Page 13 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
16.Communications/Petitions:
a) Correspondence dated December 20, 2022 from Ninette Gyorody, Executive Director,
Orillia Museum of Art & History (OMAH) re: Tickets Available: Winter Gala: A
Celebration of Canadian History January Event.
Motion No. C230111-16
Moved by Clark, Seconded by Bard
Be it resolved that the correspondence dated December 20, 2022 from Ninette Gyorody,
Executive Director, Orillia Museum of Art & History (OMAH) re: Tickets Available: Winter
Gala: A Celebration of Canadian History January Event be received.
Carried.
17.Notice of Motions:
None.
18.By-Laws:
a) 2023-003: A By-Law to Amend By-Law 2017-165, Being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
Motion No. C230111-17
Moved by Lavoie, Seconded by Clark
Be it resolved that By-Law No. 2023-003
a) 2023-003: A By-Law to Amend By-Law 2017-165, Being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor
Carried.
19.Closed Session Items (Unfinished Items):
None.
Page 10 of 11
Page 14 of 168
5.a) Minutes of Council meeting held on Wednesday, January 11 , 2023.
Council Meeting Minutes — Wednesday, January 11, 2023.
20.Confirmation By-Law:
a) 2023-004: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 11 , 2023.
Motion No. C230111-18
Moved by Young, Seconded by Schell
Be it resolved that By-Law No. 2023-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 11, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C230111-19
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now adjourn at 6.34 p.m'
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 11 of 11
Page 15 of 168
5.b) Minutes of Special Council meeting held on Thursday, January 12, 20...
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'IMe Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Thursday, January 12, 2023 9:00 a.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services;
Present: Michelle Jakobi, Director, Environmental Services; Chad Robinson,
Supervisor, Environmental Services; Jennifer Barrick, Environmental
Services Manager; David Davey, Environmental Services Technician;
Kevin McNaughton, Environmental Services Technician; Colin Neely,
Environmental Services Technician; Nicholas Sears, Environmental
Services Technician; David Yauk, Environmental Services Analyst; Paul
Helden, Operations Supervisor, Transportation; Pam Silk, Environmental
Services Assistant; Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
Page 1 of 3
Page 16 of 168
5.b) Minutes of Special Council meeting held on Thursday, January 12, 20...
Special Council Meeting Minutes — Thursday, January 12, 2023.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC230112-1
Moved by Young, Seconded by Clark 466�4
Be it resolved that the agenda for the Special Council meeting of Thursday, January 12,
2023 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interesf:.
None declared.
4. Open Forum:
None.
Motion No. SC230112-2.
Moved by Clark, Seconded by Schell
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-
165, be suspended in order to allow the meeting to proceed past the 4 hour
adjournment requirement, if necessary.
Carried.
Page 2 of 3
Page 17 of 168
5.b) Minutes of Special Council meeting held on Thursday, January 12, 20...
Special Council Meeting Minutes — Thursday, January 12, 2023.
5. Reports of Municipal Officers for Action:
a) Michelle Jakobi, Director, Environmental Services re: Education/Training of
Responsibilities Under the Statutory Standard of Care - Safe Drinking Water Act.
Motion No. SC230112-3
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the information presented by Michelle Jakobi, Director, Environmental Services and
Brigitte Roth, on behalf of the Walkerton Clean Water Centre, re: Education/Training of
Responsibilities Under the Statutory Standard of Care - Safe Drinking Water Act be
received.
2. That the statutory Standard of Care training - Safe Drinking Water Act was completed for
the Township of Oro-Medonte, Members of Council, 2022-2026 term of Council.
Carried.
6. Confirmation By-Law: fthh' Ne x
a) 2023-005: Being a by-law to confirm the proceedings of the Special Council meeting
held on Thursday, January 12, 2023.
Motion No. SC230112-4 Ah,6'
Moved by Schell, Seconded by Young
Be it resolved that By-Law No. 2023-005: Being a by-law to confirm the proceedings of the
Special Council meeting held on Thursday, January 12, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment: 1%
a) Motion to Adjourn.
Motion No. SC230112-5
Moved by Hutcheson, Seconded by Young
Be it resolved that we do now adjourn at 11.35 a.m.
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 3 of 3
Page 18 of 168
8.a) 5,30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro A...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: January 8, 2023 1:14 PM
To: Participation <participation@oro-medonte.ca>
Subject: [External] Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: A073FC7E-A2A3-4F4B-8C9D-FE13E77756EF
Numeric Response ID: 919739
Response GUID: 2E068C6C-91 BB-4C3A-8548-8100968F4CF9
Survey Start Date: Sunday, 08 January 2023 12.14.27
Survey Completed Date: Sunday, 08 January 2023 13.13.46
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
25/01/2023
regarding agenda item number
8
1 will be participating
on my own behalf
I would prefer to connect by:
If participating by telephone, participant must call from same telephone number as registered on the
form. Depending on volume, telephone number may be visible to the public; however, every effort will
be made to change prior to being promoted to attendee. No blocked telephone numbers will be
permitted.
Computer
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Page 19 of 168
8.a) 5,30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro A...
Name of Requestor Harry Hughes
Address 73 Line 6 N ORO-MEDONTE ON LOL 2E0
Email hhughes9(a-)sympatico.ca
Phone 705-487-2128
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
This Deputation/Presentation relates to capitalizing on Black History Month in February to rejuvenate
the momentum for advancements of the Oro African Church initiatives. Due to the timing of Black
History Month the need for having the deputation on January 25th is time sensitive. Please note that
this application form does not provide the option of an in person deputation/presentation in the
Council Chambers which is the preferred option and I trust that option will be available. Caroline
Wilson from Collingwood will be joining in the deputation/presentation.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
This deputation will provide an update to Council in regards to the formation of a group of citizens
entitled "Friends of the Oro African Church. It will outline the proposed actions that this group are
planning for Black History Month and the implications that would advance the initiatives that were
being considered pre-COVID. Due to timing there has not as yet been dialogue with staff but it is
anticipated dialogue for for staff awareness and feedback expected prior to the
delegation/presentation
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
No
Reason why this deputation/presentation is important to Council and to the municipality:
The topic of the deputation is self explanatory for determining why this deputation/presentation is
important to Council, the municipality and our nation as a whole. The Oro African Church is a National
Page 20 of 168
8.a) 5,30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro A...
Historic Site. Because of COVID progress has been in limbo. It is essential that initiatives be taken to
capitalize on the February 2023 Black History Month to rejuvenate the momentum and celebrate the
strengths of diversity through education and active participation.
I Acknowledge I have read and completed the required information
Page 21 of 168
8.a) 5,30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro A...
From: Carolynn Wilson
Sent: Thursday, January 19, 2023 12:17 PM
To: 'Binns, Shawn' ; hhughes9(-,sympatico.ca
Subject: Letter of Introduction
To Whom It May Concern:
Summary of Introduction: Carolynn Wilson
Carolynn Wilson was born and raised in Collingwood, Ontario and her family represents
seven generations of Canadian Black pioneers. She is a member of the Heritage
Community Church Collingwood, Ontario Inc and serves on the Board of
Directors. Carolynn is Past President of the Old Durham Road Black Pioneer Cemetery
Committee in Priceville Ontario and volunteered for over twenty five years along with
descendants and local citizens to restore this burial ground. She has received several
community and cultural awards, including the Order of Collingwood in 1987 and the
Companion to the Order of Collingwood in 2021 . Carolynn received the Governor
General Canadian Caring Award, named a Paul Harris Fellow and a recipient of the
100 Accomplished Black Canadian Women by the Honourable Dr. Jean Augustine in
2016. She is a former elementary and Special Education teacher and taught for the
Simcoe County Board of Education. She along with her sister Sylvia Wilson own and
operate the Sheffield Park Black History and Cultural Museum located in Clarksburg,
Ontario. Carolynn is also a direct descendant of the African Methodist Episcopal Church
settlement in Oro-Medonte. She promotes respect and equality for all citizens.
Page 22 of 168
8.a) 5,30 p.m.: Deputation by Harry Hughes and Carolynn Wilson re: Oro A...
January 25 Delegation / Presentation Harry Hughes
Introduction:
It does not take long once elected to office to discover the unanticipated responsibilities that
continue to unfold. In Oro-Medonte there has been a tradition of expectations related to the
Oro African Church that apply while in and after being a member of Council.
# 1 Oro African Church is a National Historic Site. Unlike in Countries like the United States
the Federal Government assumes responsibilities for National Historic Sites leaving local
Municipalities with the costs and responsibilities. The fact that the building itself is one of the
last remaining of its kind has been a result of the efforts of Community Volunteers with the
support of Councils a relationship that achieved the National Historic Site Designation.
The common ingredients for saving and advancements has been volunteers /
stakeholders joined by current & previous council members and supported by the
Councils of the Day
#2 Site has sense of reverence for many
#3 Church in 1941 would have disappeared had it not been for the Women's Institute
supported by both the Township and County Councils. Significant location of reverence for
descendants)
#4 1948 repairs and upgrades to not only save the building but to have it functional for
activities that included anniversary church services, other churches holding services,
weddings, visitations and special events. Council of the Day and Community maintained the
building. (Names on back of floor boards were Councillors)
#5 Response to 1980 Vandalism-Once again community & Council
#6 Mid 2000's Oro-Medonte Council purchased additional 5 acres to support potential
enhancements envisioned by stakeholders
# 7 2014 Danger of Collapse —stabilized- mothballed-financial support needed.
History of 1946 Repeating-Exceptions, County 72K Interest Free Loan to Township
conditionally accepted on money being returned through fund raising.
#8 Feb 2015 launched Go fund me with support of Media during Black History Month.
Success less than month exceeded goals- shut down- additional grants-stockholders —
government agencies- Work completed with excessive funds in a reserve
#9 Once Again Open to Public. Renewed interest- Support from County on site
#10 Wedding party- sense of connection that can only be realized by being on site
#11 Problem is story is not continuing-no structure in place for functional use,
enhancement. Delayed by COVID No group to work in partnership with Council, other levels,
government, and stakeholders. Wide stakeholders are on display during the parade at the
opening
#12 Map-War 1812- Historical Locations in and around Oro-Medonte that can be
incorporated
#13 LG words of why so important to capitalize on this unique site and its story of
celebrating the strengths and contributions of people of different ethnic backgrounds to our
Nation
#14 Update on Nonprofit group formation and request of Council through staff report
Page 23 of 168
2003
Church was
designated a
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byParks courtesy of Simcoe County Archives
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Lt.-Gov.Elizabeth Dowdeswell at the Lieutenant
Association
Governor's Ontario Heritage Awards on Feb.17.
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8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: January 20, 2023 8:35 AM
To: Participation <participation@oro-medonte.ca>
Subject: [External] Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: 97581 D4E-89C8-462C-9DD2-D3AC260D1 BC5
Numeric Response ID: 923223
Response GUID: E88C1A82-492E-4244-919F-3FAD57B8DOF1
Survey Start Date: Friday, 20 January 2023 08.28.26
Survey Completed Date: Friday, 20 January 2023 08.34.41
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
25/01/2023
regarding agenda item number
NA
I will be participating
on behalf of an applicant
please state name
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Matt Pryce, 1685 Ridge Road West
I would prefer to connect by:
If participating by telephone, participant must call from same telephone number as registered on the
form. Depending on volume, telephone number may be visible to the public; however, every effort will
be made to change prior to being promoted to attendee. No blocked telephone numbers will be
permitted.
Page 41 of 168
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
Computer
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Jamie Robinson
Address 113 Collier St Barrie
Email irobinson(a-)mhbcplan.com
Phone 705-728-0045
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
County of Simcoe OPA No.7 and 1685 Ridge Road West potential re-designation of lands to be
included in the Shanty Bay settlement area.
I will be providing a:
Written Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
That Council include the request to re-designate the lands at 1685 Ridge Road West into the Shanty
Bay settlement area in a request to the Province as outlined in correspondence received by Council
from the Province on December 12, 2022. (please see the attached letter).
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
No
Reason why this deputation/presentation is important to Council and to the municipality:
By including the subject property in the Shanty Bay settlement area, it provides a broader range of
land uses for the property, which include future residential development.
Page 42 of 168
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
Ministry of Ministere des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Minister Bureau du ministre
Ontario
777 Bay Street, 17"Floor 777, rue Bay, 17e etage
Toronto ON M7A 2J3 Toronto(Ontario) M7A 2J3
Tel.:416 585-7000 Tel. :416 585-7000
234-2022-5676
December 12, 2022
Your Worship
Mayor Randy Greenlaw
Township of Oro-Medonte
randy.greenlaw(a)oro-medonte.ca
Dear Mayor Greenlaw:
Ontario has a severe shortage of homes, which is driving up the cost of living for hard
working families. With the province set to grow by nearly two million people over the
next decade, we are working with all levels of government to get more homes built
faster.
Ontarians re-elected our government with a strengthened mandate earlier this year
based in part on our promise to get 1 .5 million homes built over the next 10 years,
making life more affordable for hard-working Ontarians.
In order to adequately prepare for future population growth, it is critical that
governments at all levels make smart long-term plans that meets the needs of both
current and future residents, and that includes the creation of all types of housing. We
know that we already have a housing supply shortage and new home construction
continues to lag far behind our current population growth.
Official plans are among the most important tools municipalities and the province use in
partnership to prepare for our future housing needs.
As you know, on August 9, 2022, the County of Simcoe adopted Amendment No. 7 to
the County's Official Plan and it is now before me for a decision under the Planning Act.
The Official Plan Amendment sets out growth-management policies to guide growth to
the year 2051, such as policies related to settlement area hierarchies, forecasts and
targets for population and employment growth, greenfield area land needs, and
settlement area boundary expansion criteria, including revisions to specific schedules,
among other matters.
/2
Page 43 of 168
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
-2-
A posting for comment on this matter is currently on the Environmental Registry of
Ontario: https://ero.Ontario.ca/notice/019-6113. This posting will be closing on February
3, 2023.
1 invite you to share feedback regarding all elements of the adopted Official Plan
Amendment 7, including input on the population and employment forecasts allocations,
the hierarchy of growth, as well as any additional information you would like to share
regarding future development, including the location of future developable lands within
your communities. This type of information could include potential future settlement area
boundary delineations and any related studies such as regarding servicing capacity for
example, as well as outlining what related engagement may have been undertaken with
Indigenous communities regarding these matters. Submissions should also be made
including any GIS/shapefiles where applicable.
If you have any further questions, please connect with Laurie Miller, Regional Director—
Municipal Services Office, Central Region at Iaurie.miller(a)-ontario.ca .
I look forward to hearing from you on this matter, and our continued collaboration.
Sincerely,
C:7�0"
Steve Clark
Minister
C. Robin Dunn, CAO — Township of Oro-Medonte
Mark Aitken, CAO — County of Simcoe
Page 44 of 168
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
MHBC
P L F N N I N G KITCHENER
URBAN DESIGN WOODBRIDGE
i LANDSCAPE LONDON
ARCHITECTURF BARRIE
BURLINGTON
January 17,2023
Mayor Greenlaw
Township of Oro-Medonte
148 Line 7S
Oro-Medonte,ON
LOL 2XO
RE: ERO 019-6113
County of Simcoe Official Plan Amendment No. 7
1685 Ridge Road West- Inclusion in the Shanty Bay Settlement Area
OUR FILE 21459A
We represent Matt Pryce, Owner of the lands located at 1685 Ridge Road West in the Township of Oro-
Medonte. During the County of Simcoe Municipal Comprehensive Review (MCR) and Township of Oro-
Medonte Official Plan Review we requested the re-designation of the above noted lands to be included in
the Shanty Bay settlement area.
Subject 1'rQpetty
Rural Settlement Area
It was communicated to us that a County Official Plan Amendment was required to re-designate the
subject property prior to the consideration of the lands being included in the settlement area in the
Township of Oro-Medonte Official Plan.
Page 45 of 168
113 COLLIER STREET / BARRIE / ONTARIO / L4M 1 H2 / T 705 728 0045 / F 705 728 2010 / WWW.MHBCPLAN.COM
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
Official Plan Amendment No. 7 is the first phase of the County's growth management exercise to guide
growth and development to the year 2051 and the process includes consideration of settlement area
boundary expansions. Given that this amendment is intended to guide growth to 2051 we feel it is
imperative that consideration be given to include the subject property in the Shanty Bay settlement area
through OPA No.7.
It is understood that the Ministry of Municipal Affairs and Housing has received the County of Simcoe's
Official Plan Amendment No.7 for a decision and the Ministry has posted OPA No.7 on the Environmental
Registry of Ontario for comment until February 3,2023.
Also, it is understood that on December 12,2022, Minister Clark provided correspondence to the Mayors
in Simcoe County(inclusive of yourself)which stated:
"I invite you to share feedback regarding all elements of the adopted Official Plan Amendment 7,
including inputon thepopulation and employment forecasts allocations,the hierarchy ofgrowth,as
well as any additional information you would like to share regarding future development,
including the location of future developable lands within your communities. This type of
information could include potential future settlement area boundary delineations and any
related studies such as regarding servicing capacity for example, as well as outlining what related
engagement may have been undertaken with Indigenous communities regarding these matters.
Submissions should also be made including any GIS/shapefiles where applicable.
Our request is that Oro-Medonte Council make a request to the Province that this property be
included in the Shanty Bay Settlement Area.
While the Minster has not asked for planning justification to support settlement area boundary
delineations,as noted in our previous correspondence to the Township,there is planning justification to
support the inclusion of the lot within the Shanty Bay Settlement Area. The justification is as follows:
• The subject property is contiguous with the Shanty Bay Settlement Area;
• The subject property is the only property on the south side of Ridge Road and west of Line 3 that
does not have water frontage. All other lots are shoreline lots;
• The subject property is adjacent to both the settlement area and waterfront properties. Rounding
out the Settlement Area to include the subject property will ensure compatibility of uses in the
area in the future. Given the surrounding residential and shoreline residential lots,the use of the
subject lands for any substantial agricultural purpose would likely be incompatible with the
existing surrounding residential uses;
• The use of the subject lands for agricultural purposes is further limited given the existing residential
uses and compliance with Minimum Distance Separation II guidelines for agricultural uses
(setbacks between proposed new or altered livestock facilities and existing or approved
development);and
• The rounding out of the settlement area to include the subject lands is a logical extension for the
settlement area for future residential development given the existing uses on surrounding
residential lots.
2
Page 46 of 168
8.b) 5.40 p.m.: Deputation by Jamie Robinson, Partner, MHBC Planning, Ur...
Again,we request that the Township of Oro-Medonte include our request in comments to the Province in
response to their December 12,2022 correspondence.
In addition to this letter,we intend to provide our request to the Province through the ERO posting.Should
you require any further information please do not hesitate in contacting the undersigned.
Yours truly,
MHBC
dW-- —
Jamie Robinson,BES, RPP,MCIP
Partner
irobinson(@mhbcplan.com
cc.Matt Pryce,Owner
cc.Derek Whitlib,Manager,Planning Services
cc.Andy Karaskakis,Senior Planner
cc.Yvonne Aubichon,Clerk
3
Page 47 of 168
11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Township of
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared By:
CS2023-04 Council Jennifer Whitley, Economic
Development/Communications
Advisor
Meeting Date: Subject: Economic Motion #
January 25, 2023 Development: 2022
Accomplishments & Draft
Roll #: 2023-2027 Economic R.M.S. File #:
Development Strategy
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. CS2023-04 be received and adopted;
2. That the Draft 2023-2027 Economic Development Strategy Update be approved;
3. That staff share the Strategy with stakeholders, businesses and the Oro-Medonte
community and;
4. Staff report back with the 2023 Work Plan.
Background:
The vision for Economic Development in the Township is to use a balanced growth
approach, focused on growing and attracting business, tourism development and
residential growth. Staff have continued to focus on this vision and used the current
Economic Development Strategy as a guide for annual workplans, Economic
Development Roundtable discussions, funding applications and working with internal
departments and partners on focused plans and opportunities. The 2018-2022 strategy
was approved by Council in September 2017. This 5-year strategy outlined the goals,
objectives and actions to guide the implementation and the focus for Economic
Development activities.
Staff regularly report economic development activities through the Corporate
Status/Project report. In addition, last year a comprehensive report and presentation
was provided to Council. For further information on the 2021 accomplishments and the
2022 Economic Development workplan presented in February 2022 please refer to
attached report links for reference
• CS2022-05
• CS2022-05 Schedule 1
Corporate Services January 25, 2022
Report No.CS2023-04 Pagel of 6
Page 48 of 168
11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
• CS2022-05 Schedule 2
Updating the 2018-2022 Economic Development Strategy was identified in both the
current Corporate Strategic Plan and the 2022 Economic Development workplan. The
strategy was reviewed and assessed throughout 2022 and included engagement and
opportunities for the community and businesses to provide their perspectives and input.
An updated strategy will provide guidance for staff reflecting the needs of the
community and incorporate considerations necessary to support business recovery from
the COVID-19 pandemic.
Analysis:
Economic Development is a team effort, it requires collaboration across various
departments. It should be recognized that this is key for businesses to succeed in the
Township. It is important to work collaboratively with staff from all departments, these
individuals provide expertise and knowledge which in turn assists local businesses.
Internal departments include Development Services (Building/Planning/Municipal Law),
Operations & Community Service, Fire & Emergency Services and all front-line
Customer Service staff that interact and support inquiries through municipal processes.
We work together to communicate as a team, sharing information to one another to
ensure consistency and synergies on corporate wide initiatives.
During 2022 regular zoom meetings of the Economic Development Roundtable (EDR)
continued. The focus was placed on the approved workplan, alignment with our partners
and facilitating opportunities available to support businesses in the Township. With the
ongoing and lasting impacts of the pandemic the Township continued to focus on
supporting local businesses.
The Tourism Action Plan was a key priority for 2022 based on approved funding from
The County of Simcoe Economic Development funding program. This project launched
in early 2022 and concluded with a council report and presentation in July 2022.
We continue to work closely with all regional partners including the County of Simcoe,
Orillia & Area Community Development (CDC), Orillia & Lake Country Tourism, Oro-
Medonte Chamber of Commerce & Tourism, Tourism Simcoe County and
BruceGreySimcoe (RTO7) and many others to support various economic development
activities.
The Township was successful in applying for multiple grants, leverages and funding
programs throughout 2022. This was an exceptional year, with additional federal grant
funding available for tourism related projects to support the recovery efforts of this
industry. This amount of funding is likely not going to be available in future years. Since
these are limited funding programs the Township saw this as a unique opportunity to
apply for funding to support several actions in the Tourism Action Plan. These
opportunities created new product development for local businesses, additional
marketing opportunities, increased partnerships with stakeholders, new jobs (3 contract
Corporate Services January 25, 2022
Report No.CS2023-04 Page 2 of 6
Page 49 of 168
11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
part time project specific positions with the Township) and more awareness of Oro-
Medonte as a destination.
Funding Program Amount Projects Partners
MITACS $5,000 Economic Lakehead
Development University
Strategy Internship
Tourism Simcoe $15,000 Wayfinding RTO7
County Strategy
Implementation,
Communications
Plan
Trails Connecting $13,000 Rail Trail Signs RT07, OLC
Communities
RTO7- $45,000 Wayfinding Signs, TSC, OLC,
BruceGreySimcoe Content
Development
(Photo & Video),
Digital Marketing
Campaigns
Tourism Relief $100,000 Gateway Signs, OLC,
Fund Tourism
Ambassador
Program
Development
My Main Street $40,000 Craighurst Public OLC, RTO7
Art Project
Orillia & Lake $7,500 Rail Trail Signs, RTO7, Trails
Country Tourism Content Connecting
(MAT) Development Communities
(photo, video &
written stories
Based on the Goals in the Economic Development Strategy and the approved 2022
workplan and actions, the chart has been updated with the outcomes of 2022.
• Schedule 1 — 2022 Economic Development Workplan Outcomes
The focus of the 2022 Workplan was around the following Economic Development
Goals:
1. Champion Improved Access to Key Infrastructure; Internet & Gas
2. Address existing barriers to residential, commercial, and industrial development.
3. Develop and promote Oro-Medonte as a premier four-season tourism destination.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
4. Provide a supportive environment for entrepreneurs, to start, maintain, and grow in
the Township of Oro-Medonte.
As outlined in the attached Workplan/Outcomes the Township worked through the
process to update the Economic Development Strategy. The Township was successful
in hiring an Intern from Lakehead University, along with a successful funding
partnership of a matching $5,000 through MITACS (Mitacs is a nonprofit national research
organization that, in partnerships with Canadian academia, private industry and government,
operates research and training programs in fields related to industrial and social innovation) to
assist with the review of the strategy update. Although several actions within the
previous strategy are complete, there are several that are recommended to continue;
however, it was still important to engage the public and understand where updates and
changes in the strategy was necessary. To gain feedback from the community the
Township provided opportunities for residents and businesses to participate.
• Resident and Business Online Surveys
• Business Focus Group sessions
• One on one interviews through Tourism Action Plan
Approximately 640 surveys/participants provided feedback through the above
opportunities. The surveys were shared through direct email to businesses that we have
contact information for, through social media channels and posted on the Township
website.
The Township contracted Oosterbaan Strategies, the consultant who previously
assisted the Township while with the Provincial Government, to review all of the
relevant materials, survey submissions and outcomes of the focus group to draft an
update to the Economic Development Strategy. The EDR along with internal
departments have had an opportunity to review the draft strategy, provide comments
and suggested changes. These have been incorporated into the draft document for
Council's review. Based on community and business input, discussions with the EDR
and stakeholders, many of the goals in the 2018-2022 strategy were felt to still be
relevant and ongoing. Please review the recommendations for the 2023-2027 Economic
Development Strategy.
• Schedule 2 — Draft Economic Development Strategy Update
Financial / Legal Implications / Risk Management:
Any financial requirements necessary to realize any of these outcomes were included
within the approved operating budget or secured through grants or leverages.
In total, the Township received or leveraged approximately $225,000, in 2022 with some
carry over into 2023, in support of Economic Development initiatives.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Policies/Legislation:
Documents Referenced
• Township of Oro-Medonte Economic Development Strategy 2018-2022
• Township of Oro-Medonte 2021-2023 Strategic Plan
Corporate Strategic Goals:
• Prepare for our Future
• Foster Safe & Inclusive Community Living & Business Growth
Consultations:
• CAO
• Director, Corporate Services
• Acting Director, Development Services
• Senior Planner
• Director, Operations & Community Services
• Various internal departments — Development Services, Operations & Community
Services, By-law, Fire & Emergency Services, Environmental Services,
Customer Service
• Economic Development Roundtable
• Orillia & Lake Country Tourism
• Orillia Area Community Development Corporation (CDC)
• Orillia Chamber of Commerce
• Oro-Medonte Chamber of Commerce & Tourism
• RTO7 (Bruce Grey Simcoe)
• Simcoe County Economic Development Department & Regional Partners
• Tourism Simcoe County Department & working groups
Attachments:
• Schedule 1 - Economic Development Presentation
• Schedule 2 - Draft Economic Development Strategy
Conclusion:
The Township had great success in 2022 with grant funding available for tourism related
projects to support the recovery efforts of this industry, this allowed for increased
opportunities for operators in the township and partnerships. We will continue to look for
funding opportunities that support the updated Strategy and annual workplan.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
We look forward to continuing to work with our partners to support Economic
Development in the Township, this will be a key part of our future actions and support of
the updated strategy. The Township's Economic Development team will continue to
meet regularly with the Economic Development Roundtable, collaborate with external
partners and working cohesively together internally. Consideration will be given to
internal strategies and master plans. The overall focus with Economic Development will
be guided by the Corporate Strategic Plan and by the future direction of the Township
and the vision to be a progressive, collaborative, healthy community where everyone
can live, work and play. Staff will report back to Council with the annual workplan that
will include priorities for the focus for 2023.
Respectfully submitted:
Jennifer Whitley, Economic Development & Communications Advisor
Approvals: Date:
Donna Hewitt, Director, Corporate Services January 16, 2023
Robin Dunn, CAO January 19, 2023
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Report No.CS2023-04 Page 6 of 6
Page 53 of 168
2022 Economic Development—Accomplishments
2022 Economic Development Outcomes of Work Plan
Objectives Actions _ Outcomes
Champion Improved Access 1.Explore best practices to •Work closely with Internet Connectivity Task Force •Regular meetings and ongoing dialogue with the ICTF (�/�
to Key Infrastructure; facilitate high-speed internet N
(ICTF) .Continuous engagement with ISP's who are actively working on
Internet&Gas. O
expansion&gas •Continue building relationships with internet service expansions in the Township,advising of areas of concern and N
w
providers(ISP) relaying resident and business inquiries. o
•Continue to map existing and planned broadband •County of Simcoe produced a Broadband Map(shared on ?
projects,identify areas of priority for a more reliable Township website),internally GIS used this data to create an Oro- C-
CD Medonte specific map. n
•Remain current on potential funding opportunities and •Connected with local MP&MPP's about the concerns of residents 2.
programs related to internet&gas infrastructure and businesses not connected,advocacy letter sent to each office,
expansion provided an opportunity for each to participate in ICTF meetings.
•Encourage submissions for infrastructure funding and •Ongoing monitoring of federal and provincial announcements and
give support to providers in the way of support letters opportunities,sharing with ICTF CD
and information sharing •Communication of announcements related to the Township,
•Continue pursuing advocacy opportunities with all levels of shared through social media channels and on the Township 0
government for both internet and gas website. O
•Monitor government programs for gas and internet •Updating the dedicated Township website page with relevant O
programs,look for opportunities for the Township to content-Internet Connectivity. 3
participate/get on to a list 0
•Ongoing communication to verify if any updates to
•Communication of ISP and/or government announcements announcements and timeframes of upcoming projects. CD
0
•Conversations with other ISP's and municipalities to learn about CD
m other opportunities.
•Successful acquisition through the IT Department,for various
m Township facilities to now be connected to Fibre. CD
o •Limited opportunities for gas expansion projects/funding programs.
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2022 Economic Development—Accomplishments
GOAL
Objective Actions Outcomes
Address existing barriers to 1.Concierge Service .Provide concierge support to businesses working through •This continues to be a work in progress,working with internal
residential,commercial,and the investment&development processes,navigating internal departments such as Development Services,Municipal Law,
industrial development. and external resources Operations&Community Services etc. m
•Track all business inquiries and ensure follow through
2.Support&Advocate for •Share the Employment Land Strategy,utilizing the final •Employment Land Strategy is posted to the Township website and
Development report as a resource for future developments is provided to inquiring businesses-
-Active engagement with the update of the Official Plan and •Economic Development Roundtable and staff participated in the N)
Zoning By-Law update,communicate opportunities to the OP update,reviewing draft documents,and providing comments
business community as appropriate and will continue to do so for the Zoning By-law
•Consult with businesses to understand the full scope of update. C_
barriers to investing in Oro-Medonte,track issues to review •Opportunities were communicated to the community to participate CD
for potential future opportunities in the OP update.
•Continue to facilitate opportunities for on-farm diversification •As part of the data collection for the Economic Development
and value-added activities for the agriculture and tourism Strategy and Tourism Action Plan,Oro-Medonte businesses were
sector consulted to better understand the barriers they face and the role
•Foster relationships with landowners to understand the Township might take in Economic Development
intentions and current state of development •Staff participated in pre-consultation meetings relating to agri-
•Facilitate discussions between landowners and those tourism operations and supported current business operations
seeking property for development through ongoing promotions and content development including m
n
•Utilize the Tourism Product Gap Analysis final report to web pages,blogs,and social posts with partners.We have also j
support and attract new tourism developments appropriate participated in provincial workshops and the regional agri-tourism p
for the Township group with the County of Simcoe. 3
•Work with regional partners to implement regional •Ongoing communications with certain landowners, based on 0
investment attraction strategy received inquiries that may be relevant,or current developments 0
and facilitated conversations and connections where it makes CD
sense.
m •Respond to relevant requests from the County of Simcoe,realtors v
and interested businesses seeking locations and development 3
m opportunities ranging from large scale manufacturing to small CD
home-based business.
3.Relevant data& •Evaluate and update the Economic Development pages on •Updates to the Township website completed Provide updates to p
information sources the Township website County real-estate map 3
OD •Identify owners of available commercial and industrial land •Limited information available from owners of commercial and 3
(Collect name/address) industrial lands,continue to update as inquiries and information is r
•Update a map of where available commercial and industrial provided to the Township,used for internal purposes only. 5'
plots exist,communicate with County of Simcoe Staff to
update property listings O
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2022 Economic Development—Accomplishments
4.Home Based Business •Review municipal by-laws and zoning to facilitate home- •Based on funding and priorities in 2022 this project was put on
Support based business hold.
•Create a Home-Based Business guide in partnership with
other Township departments
GOAL
m
Objective Actions _ _ Outcomes �
Develop and promote 1.Orillia&Lake Country •Participate in marketing initiatives to promote tourism assets •Staffs active participation on the Marketing Committee and Board
Oro-Medonte as a premier Tourism(OLC) •Participate in product development projects and initiatives of Directors. N
four-season tourism o
destination. Partnership •Maintain a strong presence on OLC website,sharing tourism •Weekly communications and monthly meetings with OLC staff, w
assets in the Township through digital campaigns,blog updating content and working on promotions and marketing
6
stories and social channels
initiatives that relate to supporting Oro-Medonte businesses. 4�1
•Develop new content and welcome media to support local .Development of relevant content on the OLC website,seasonal C_
tourism businesses CD
updates to landing pages,Tourism Oro-Medonte saw 15,000
•Continue development of Agri-Tourism content including
views in 2022
video and photo partnerships and storytelling . �•
•Pending COVID-19 rules and guidelines,look at •Participation in pay-to-play opportunities for product development
opportunities to increase overnight stays and packaging initiatives,promotions,and digital campaigns to support Oro-
opportunities in the Township to encourage longer stays Medonte businesses.to promote overnight stays and visitation to
local attractions-
CD
*3 seasonal digital campaigns,total of 12 weeks =<
*OLC boosted 20 social media posts specific to Oro-Medonte M
n
blogs. 0
•Partnership on media and influencer opportunities to promote o
Oro-Medonte businesses. 3
*Explore Ontario—Fall Visit—Ultimate Guide to Fall in n
Oro-Medonte Instagram Reel—75,000 reel views,3,100 0
Likes on post+photos for future use <
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•New layout of the Agri-Tourism webpage—incorporating videos o
m and new content,OLC ran approximately 8 digital campaigns in 3
m support of these operators and the promotion of Agri-Tourism in xo
Oro-Medonte
o •New 2022 Visitor Guide promoting pay to play attractions and o
upcoming events,the Township provided relevant content and 0
events listing where available. 3
•Developing Local Tourism Ambassador program through grant
funding dollars and staff assistance with posting content and 25'
sharing,storytelling partnership. --
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2022 Economic Development—Accomplishments
•Story telling through local ambassadors:
*ORO-MEDONTE CYCLING Local Ambassador—Andrew Watson
*Tourism Ambassador&Friend of the Forest-DAVID KENNEDY
*Love Where You Live-MICHELLE BLOOM
*Quayle's Brewery-Catherine Pearson
•Additional Blog content development: v
*THE STORY BEHIND THE TREES—Art Trees of Oro- C)
Medonte Cn
N
*ORO-MEDONTE FEATURED AS A TOP 10 HIDDEN GEM IN o
CANADA w
*Experience Winter in Oro-Medonte o
*Top Winter Activities In Orillia&Lake Country ,
*Oro-Medonte Artists Inspired by Local Nature C__
m
•Promotions of Oro-Medonte Itineraries
*Girls Getaway
*Rekindle the Romance
*Extend your Stay
•Partnership for photo and video content creation for 3
winter/spring/Summer businesses plus Images Studio Tour and
local artists.
*3 Winter/Spring Photo/Video shoots o
Shoot 1—5 locations 0
Shoot 2-9 locations/activities 0
Shoot 3—4 locations 3
0
*1 Summer Photo/Video Shoots
5 Businesses Included
*1 Art Tree Video Shoot m
m Multiple Craighurst businesses—store fronts v
m *1 Fall—Images Studio Tour Photo/Video Shoot 3
m 6 Studio Locations Included CD
•Support to product development initiatives including Tap into
° Maple,including funding and additional marketing
support-0
2.Simcoe County Tourism •Maintain partnership with Simcoe County on product •Continued to participate in Tourism Simcoe County,initiatives. �
O° development and County wide marketing P tY 9 -Active participation on the Tourism Simcoe County Destination 3
•Continue participation on the Agri-Tourism Working Group to Action Plan Development.
review current and potential opportunities,follow trends and .Participation in the Agri-Tourism working group. 9
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learn about what others are doing •Sharing relevant information to the business community for p
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2022 Economic Development—Accomplishments
opportunities with the County of Simcoe.
•Successful grant applications to support Wayfinding Project and
a Communications plan for Tourism and Economic Development.
3.Tourism Support .Apply for available tourism funding to leverage budgets and •Successfully applied for approximately 10 funding programs
provide support to local businesses in alignment with the securing an additional$200,000+to support tourism product iv
recommendations from the Tourism Action Plan once development,marketing campaigns,content development,
approved by Council wayfinding signs implementation and overall support to the In
•Facilitate distribution of marketing materials to tourism outcomes of the Tourism Action Plan. N
businesses,encourage partnerships,and cross promotion of o
•Assist with distribution of marketing materials,ongoing w
activities to get visitors to stay longer communication to businesses to encourage participation in
•Promote tourism activities&events to locals encouraging C)
stay and play and attracting the visiting friends and relatives
programs and opportunities provided by tourism partners. J,
market •Shared local activities and events through Township social media C--
•Develop creative and attractive content to assist with channels and our tourism partners.
marketing initiatives for tourism organizations and directly for •Ongoing connections with businesses to understand future plans the businesses and opportunities. Businesses provided feedback as part of the
•Connect with Tourism Businesses and discuss what support Tourism Action Plan and Economic Development Strategy Update
is required through surveys and one on one conversations with major
•Support initiatives and ideas for Oro-African Church as a attractions. m
tourism draw in coordination with interested parties .Continued participation on the Parks and Recreation Master Plan
•Continue to participate on the Parks&Recreation Master where we required,and consideration given to synergies for other m
Plan project to find synergies and opportunities to support strategies and plans. o
tourism in the Township n
•Sharing opportunities for funding,workforce development and 0
workshops available to support tourism businesses presented by 1.
partners. n
•Begin the development of an online Tourism Ambassador CD
0
Program—as per recommendation in the Tourism Action Plan,in m
m partnership with Orillia&Lake Country Tourism with support from v
m the City of Orillia and Oro-Medonte Chamber of Commerce&
m Tourism-(An ambassador is person who provides travel,hospitality and (D
00 accommodation information to tourists,promotes tourism,for the local
o community they can be a front-line tourism operator,customer service or a 0
local resident). 0
W •New video edits to promote Oro-Medonte businesses and 3
experiences.
*Culinary o
*Trails v
Maple Syrup 0
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2022 Economic Development—Accomplishments
*Winter Escapes
4.Tourism Action Plan& •Initiate this project,finalizing RFP and selecting a consultant •Tourism Action Plan Project complete,Council received and
COVID-19 Recovery Fund •Develop a work plan and critical path for the project adopted the action plan in July 2022,report and presentation by
(Simcoe County •Provide and review all background documents Bannikin Tourism&Travel.
Economic Development •Work closely with OLC&Oro-Medonte Chamber of •The final 3 Year Destination Action Plan was shared with iv
Funding 2021/22) Commerce&Tourism(OMCC) stakeholders/partners and is posted on the Township website.
•Engagement with Tourism Stakeholders including •The final report includes 4 areas of focus for the Township and C/)
organizations,businesses and residents. iv
the role of Destination Management. o
•Determine actions,recommendations,and clear definitions .The updated Economic Development strategy incorporates the N
of roles and responsibilities for each tourism partner w
•Final report to Council recommended actions of this plan. o
•Action items recommended and follow through for the
•OLC and the OMCC were active participants in the development ?
remainder of the year of the plan. We continue to have ongoing regular meetings to m
promote alignment,collaboration and avoid duplication-
-The Township,OLC and OMCC have worked together to develop
a resource guide for businesses. m
6.Wayfinding Strategy •Research and secure funding for signage strategy •Funding secured for implementation of the first phase of
Implementation implementation,to enhance local wayfinding,gateway signs Wayfinding with two partners—Tourism Simcoe County$10,000 3
and incorporate township branding where possible and RT07$20,000 m
•Execute the procurement process to hire a fabricator and •Funding was secured through multiple partnerships for trails signs
complete installation along the Rail Trial and an update to some of the other signs, m
•Work closely with internal departments to implement a o
partners include the Simcoe County Trails Connecting :3
phased approach to the implementation plan Communities Fund,RT07,and OLC.Total project budget 0
$31,000 3
0'
•$70,000 in funding was approved for new Gateway Signs— 0
Designs were created,and two gateway signs were installed at <
the end of 2022 to Welcome travellers into the Township along m
m Hwy 11 N and Hwy 400 S. v
m •Tender process completed for projects. 3
m •Working closely with internal departments to finalize the number CD
of signs and locations,installation of wayfinding and trails to
° happen in spring 2023. 0
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2022 Economic Development—Accomplishments
S.Support Tourism •Continue to participate on the Tourism Investment Regional •No further actions with the Tourism Investment Regional Working
Investment Opportunities Working Group,advocating for opportunities in the Township group. Continue to discuss opportunities for collaboration;
where they fit investment information remains on the OLC website.
•Support tourism inquiries-reviewing new opportunities and •The Tourism Product Gap Analysis project report and
collaborating where it makes sense for the township to presentation is on the Township website and has been provided 6
participate to several tourism related inquiries.
•Share the Tourism Product Gap Analysis&Policy •Staff participated in the Official Plan update process,reviewing �
recommendations documents,providing comments and suggestions,and sharing o
-Support the Official Plan Update process opportunities with local businesses and the community. ry
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GOAL ?
Tactic Actions Outcomes C_
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Provide a supportive 1.Become a resource hub •Continue to provide the concierge service as presented in •Provide internal and external connections for business inquiries M
environment for Goal 2 based on individual inquiries and needs-
entrepreneurs,
entrepreneurs,to start, •Listen to the business needs and connect them with the right •Facilitate discussions to assist business developments and CD
maintain,and grow in the external or anizations o ortunities.
Township of Oro-Medonte. 2.Support Businesses •Collaborate with the Community Development Corporation •Continue to work with the CDC,quarterly meetings with regional 3
(CDC)&Chamber of Commerce to deliver and promote Economic Development staff,staff participation on the COD and
workshops and learning opportunities to businesses Investment committees.
•Continue to work with the County of Simcoe on various •Sharing of the County of Simcoe Ask an Expert Workshop Series, m
Economic Development related initiatives to support Work in Simcoe County Job site and job fairs and workshops 0
businesses available for employment related concerns. p
•Ongoing communications with the County of Simcoe Economic 3_
Development Department on business concerns including n
workforce. 0
•Participation with the regional group at tours and events. <
Project Area Tactic Actions Outcomes m
0
ther Economic 1.Review and update of •Review of the current strategy and outcomes over the last 4 •Completed the review and further discussion with the Economic 0
evelopment Related Economic Development years Development Roundtable(EDR).
9fojects Strategy •Develop expected deliverables from the review,including •Engagement of residents and businesses through online surveys
oengagement plan and focus groups. n
•Update and design a new Strategy document and a new •Incorporated outcomes of Tourism Action Plan. 0
rn community profile •Partnership with Lakehead University to hire an intern to support 3
°D •Final document will be presented to Council and the public the project. r_
•For the final review and recommendation development we hired 2
an external consultant to review all relevant documents and n
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feedback received to draft updated strate . o•
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2022 Economic Development—Accomplishments
•Reviewed draft goals and actions with EDR and internal
departments.
•Draft available for Council review-
-Once approved staff will create a formal designed document to be
shared with partnerststakeholders and the community,it will be m
posted on the Township website and used for Economic
Development related activities and applications. n
•Community profile will be updated along with the final strategy and N
posted to the Township website-
2. N
Mainstreet Funding for •Apply for available funding •Successful application for a Craighurst Public Art Project,due to w
Craighurst 1)Craighurst Placemaking Strategy 2)Craighurst Public the restrictions of the funding for a Main Street initiative Craighurst
Art Project was the chosen location.
•If successful execute next steps as per the applications •Received$40,000 from My Main Street+additional funding, CD
•Engagement of Craighurst businesses and other approximately$5,000 from tourism partners including Orillia&
stakeholders as necessary Lake Country Tourism and RTO7 for a video and digital marketing
campaigns
•Part time contract coordinator
•Local company designed and fabricated the trees. s
•8 local artists participated in the project-
CD
•7 local businesses plus additional businesses benefited from the
program including ongoing marketing campaigns. M
•Local media coverage of the Trees provided additional coverage p
•Blog stories and social media posts promoted the trees and to 0
encourage residents and visitors to Dine.Shop&Explore 3
Craighurst and the Oro-Medonte area. 3'
•Nominated for 2022 Orillia Regional Arts&Heritage Award for 0
Event in Arts&Culture. m
•Positive spin off—Craighurst businesses now meeting regularly to
m discuss opportunities to bring more people to the businesses.
° •Looking at expansion opportunities to include more businesses in 3
m the Township �
3.'NEW'Tourism Relief .New funding that became available to implement tourism •Successful application of$100,000 for spring intake to implement
Funding related products and programs through Federal Economic actions and recommendations in Tourism Action Plan p
8 Development Agency for Southern Ontario(Fed Dev •Two components 3
a Ontario) •Gateway Signs—Design,fabrication&install$70,000 3
•Tourism Ambassador Program—Part time project coordinator, n
new content development,promotional materials,
communications plan,development of an online tourism
ambassador program,4 new tourism videos digital campaigns 1 O
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2022 Economic Development—Accomplishments
With OLC
•Completion of an additional application available for funding,new
projects must be complete by March 31,2023.
4.Administration tasks Updating the Economic Development and related pages on the website,progress reports,council reports,economic development
roundtable agendas and reports,ICTF meetings and agendas,other projects directed by council,business inquiries,new resident m
inquiries,visitor in uiries.
5.Other Ec Dev Projects& Continue participation and engagement with Orillia&Lake Country Board&Marketing committee,Community Development & 0
Community Engagement Committees(Investment&Community Opportunities&Development),Oro-Medonte Chamber of Commerce&Tourism,Simcoe o
County Economic Development Regional Group,Tourism Simcoe County Regional Group,Agri-Tourism Regional Group,Small N
Regional Economic Development Group,Lakehead University President's Advisory Committee for Economic Development,other ca
tourism development groups and other committees as we see appropriate. CD
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Oro-Medonte Economic Development Strategic Plan 2023-2027
Prepared by Oosterbaan Strategy
For the Township of Oro-Medonte
December 2022
Page 63 of 168
11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Table of Contents
Introduction and Overview...........................................................................................................................3
AReview of Relevant Data............................................................................................................................3
Benefits of Operating in Oro-Medonte.....................................................................................................3
DemographicOverview ............................................................................................................................4
Insightsfrom the Community...................................................................................................................4
The State of Oro-Medonte's Key Sectors..................................................................................................5
Agriculture ............................................................................................................................................5
Manufacturing ......................................................................................................................................6
Tourism .................................................................................................................................................6
Service...................................................................................................................................................6
2023-2027 Township of Oro-Medonte Economic Development Strategy...................................................7
Vision.........................................................................................................................................................7
Strategic Goal 1 - Infrastructure ...............................................................................................................7
Strategic Goal 2—Tourism Development.................................................................................................8
Strategic Goal 3—Supportive Business Environment.............................................................................10
Strategic Goal 4—Address Barriers to Sustainable Development..........................................................11
Township of Oro-Medonte Economic Development Strategic Plan 2023-2027 Page 2 of 13
Page 64 of 168
11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Introduction and Overview
The Township of Oro-Medonte last undertook an economic development strategic planning
exercise in 2017. Since then, the Township has made significant progress, including supporting
large business investments, obtaining commitments from third-party providers for
infrastructure development, in particular high-speed internet, and completing several enabling
strategies such as the Employment Land Strategy and Tourism Destination Action Plan. The
significant progress was also accompanied by challenges, such as the biggest economic shock in
recent history caused by the COVID-19 pandemic, whose effects on supply chains and labour
were far-reaching. While many of the goals, objectives, and actions from the 2017 plan remain
relevant, given the significant change experienced since that plan was developed, it was critical
to revisit the strategy to ensure its content remains focused on the evolving needs of the
municipality.
In order to effectively update the strategic plan and identify current issues, a community
survey, and industry focus groups were conducted. Census data and a review of existing
relevant documents and strategies were also considered in the development of this updated
economic development strategy. These include the Employment Land Strategy and Tourism
Destination Action Plan, whose actions have been incorporated in the updated economic
development strategy. The following report summarizes key findings from the data, and
highlights the updated goals, objectives, and actions proposed for 2023-2027.
Goals for the 2023-2027 Economic Development Strategic Plan include:
• Strategic Goal 1: Champion improved access to key infrastructure such as internet and
natural gas.
• Strategic Goal 2: Develop and promote Oro-Medonte as a premier four-season
tourism destination.
• Strategic Goal 3: Provide a supportive environment for business owners to start,
maintain, and grow a business.
• Strategic Goal 4: Address existing barriers to responsible and sustainable residential,
commercial, and industrial development, while maintaining Oro-Medonte's rural
character. A
A Review of Relevant Data
Benefits of Operating a business in Oro-Medonte
Oro-Medonte is home to a number of strategic assets that will enable on-going interest in
economic development opportunities. The following section identifies key benefits to operating
a business in Oro-Medonte based on current and previous research.
• A convenient and strategic location within an hour of the Greater Toronto Area.
• Easy and direct access to Highways 400, 11, 12, and 93.
• Access to the Lake Simcoe Regional Airport.
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• A highly educated labour market, with more than half of the local workforce having a
post-secondary diploma and/or degree.
• Minutes from state-of-the-art medical care at Orillia Soldiers Memorial Hospital and
Barriers Royal Victoria Regional Health Centre.
• Access to post-secondary education and training opportunities at Lakehead University in
Orillia and Georgian College campuses in Barrie, Midland, and Orillia.
• An excellent network of organizations dedicated to business development in the region.
• A strong quality of life that combines rural living and fantastic recreational assets with
close access to urban amenities.
• A strong commitment to supporting business.
Demographic Overview
Using Census data from 2022 and 2017, a brief overview of Township demographics is provided
below.
• Oro-Medonte's population grew 9.4% between 2016 and 2021, for a total population of
23,0171. By comparison, Simcoe County grew by 11.2%, while Ontario grew at 5.8% and
Canada by 5.2%.
• The Township is home to a range of industries, including significant and unique tourism
assets, manufacturing operations, and agriculture/agri-tourism opportunities.
• Average household income in 2020 was $139,400 compared to $110,900 in Simcoe
County, $116,000 in Ontario and $106,300 in Canada.
• As of 2017, 3,705 residents held university degrees, 600 held college diplomas, and
another 1,550 completed apprenticeships.
• The most popular field of study was engineering and related technology.
Insights from the Community
Residents and businesses reaffirmed that the four goals from the 2017-2022 Economic
Development Strategy were still top economic development priorities, with Internet and Gas
Improvements ranking as the top priority, followed by Tourism Promotion, Supporting
Businesses, and Addressing Barriers to Development. Residents also voiced the importance of
economic development activities aligning with the needs of the community, noting the
importance of retaining Oro-Medonte's rural character. Communications infrastructure, other
service infrastructure, and a high quality of life were identified as key attributes that are critical
to economic and business development success in the Township.
The Township has established strong networks and relationships with various business service
organizations, enabling the municipality to capitalize on funding and supports that benefit Oro-
Medonte businesses. Examples of these organizations include County of Simcoe, RT07
(BruceGreySimcoe), City of Orillia, City of Barrie, Orillia & Lake Country Tourism, Oro-Medonte
1 Statistics Canada 2021 Census Profile—Oro-Medonte
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Chamber of Commerce & Tourism, Orillia Chamber, Orillia &Area CDC, Lakehead University,
Georgian College, OMAFRA, Small Business Centre Barrie etc.
The State of Oro-Medonte's Key Sectors
Oro-Medonte has a number of key sectors they are focused on developing based on their
strength in the region and the opportunities presented. Agriculture, manufacturing, service-
based sectors, and tourism were all identified as key sectors of importance for the purposes of
this strategy. The table below details the number of jobs and location quotient for each 2-digit
NAICS code. The location quotient calculates the ratio of employment in the identified sector
within Oro-Medonte, versus employment in the identified sector in Ontario. Location quotients
above 1 are considered to indicate a strength in the sector.
Table 1: Oro-Medonte Jobs and Location Quotient by Industry
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11 Agriculture, forestry, fishing and hunting 87 1.35
21 Mining, and oil and as extraction 19 0.30
22 Utilities 39 0.98
23 Construction 541 1.59
31-33 Manufacturing 1,112 2.29
41 lWholesale trade 609 2.40
44-45 Retail trade 511 0.82
48-49 Transportation and warehousing 200 0.81
51 Information and cultural industries 22 0.19
52 Finance and insurance 28 0.11
53 Real estate and rental and leasing 59 0.71
54 lProfessional, scientific and technical services 250 0.74
55 Management of companies and enterprises 0 0.00
56 Administrative and support, waste management and remediation 224 0.87
services
'61 Educational services 175 0.41
62 Health care and social assistance 199 0.29
71 Arts, entertainment and recreation 131 1.81
72 Accommodation and food services 266 0.80
81 Other services(except public administration 2391 1.23
91 Public administration 6211 1.53
XO I Unclassified 891 0.95
Consultation was undertaken on the opportunities and challenges facing Oro-Medonte's key
sectors, agriculture, manufacturing, service, and tourism to assist in the development of this
updated strategy.
Agriculture
Emerging opportunities for the agriculture sector include on-going population growth as well as
an increase in consumers purchasing locally and tourists experiencing local agriculture (on-farm
diversified uses (experiences and products)).
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Challenges noted by the agricultural sector included issues finding labour, specifically finding
people willing to work, generally rising costs stemming from supply chain issues, and the health
of bees. The agriculture sector also noted that protecting farmland should be considered as
part of this updated strategy and thought should be given to avoid breaking up parcels of
agricultural land to ensure minimal disruption to the industry (less time driving from point to
point with slow moving vehicles, etc.). Further consideration should be given to how to enable
young farmers to enter the sector given the high cost of farmland.
Manufacturing
Manufacturers have experienced an increase in local purchasing, driven by supply chain
challenges that pushed businesses to look locally for goods and services. Similarly, as travel was
limited during COVID-19 it pushed many in the sector to explore more business development
opportunities closer to home and across new sectors. This sector noted a significant
opportunity to increase their use of technology as they found their productivity and
competitiveness was lagging compared to their US counterparts.
Challenges noted by the manufacturing sector included the cost and availability of labour,
supply chain issues and rising costs, generally, and specifically from interest rates and energy
costs, as well as high development charges.
Tourism
The tourism sector noted several key areas of opportunity for the Township, including
investment opportunities (accommodators, restaurants, retailers), placemaking, and the
opportunity to capitalize on the Township's natural assets through the enhancement of
outdoor area access points and the activation of parks.
Challenges noted by the tourism sector included the availability of labour, limited visitor
awareness of Oro-Medonte as a destination, and limited infrastructure to support visitation,
such as, a lack of public transportation services, wayfinding signage, and accommodation
options for visitors to stay in Oro-Medonte.
Service '
The service sector identified opportunities to leverage the increasing interest in outdoor
recreation and tourism in Oro-Medonte, which they felt led to positive impacts for ancillary
businesses.
Challenges noted by the service sector included availability of labour, the potential for
overtourism and a need for sustainable practices, and changes in consumer engagement
behaviours.
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2023-2027 Township of Oro-Medonte Economic Development Strategy
Vision
The Township of Oro-Medonte will use a balanced approach to economic development,focused on
growing and attracting business, tourism development, and residential growth while being responsive to
the needs of the community.
Strategic Goal 1 - Infrastructure
Champion improved access to key infrastructure such as internet and natural gas.
Objective: Explore mechanisms and best practices of how to facilitate third party infrastructure
development, where required and a business case exists.
Proposed Actions
• Identify and assess current to 10-year prediction of infrastructure needs for future
development.
• Conduct a thorough environmental scan and evaluation of best practices in
infrastructure development for relevant utilities identified in the above action, including
current trends, financing, partnerships, the role of government, and the role of the
private sector. Once completed a report with recommendations should be prepared for
Council.
• Identify and continue to engage potential partners to monitor, advocate for, and
support expansion of infrastructure where required.
• Maintain a map of existing natural gas coverage and identify areas of priority for
expansion of services.
• Remain current on funding opportunities related to infrastructure expansion in priority
areas.
• Apply for funding opportunities for infrastructure development where possible and
relevant.
• Provide support for infrastructure development applications that benefit the Township.
• Evaluate need and required resources for Township to invest in service expansion where
relevant and feasible.
• Continue to monitor the provision of high-speed internet in the Township to ensure
coverage commitments are realized and resident and business concerns are addressed.
• Continue to engage potential partners such as the South Western Integrated Fibre
Technology (SWIFT)and the County of Simcoe to encourage expansion of high-speed
internet services.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Objective:Advocate to other levels of government and the private sector for enhanced provision
of required infrastructure from 10-year vision.
Proposed Actions
• Conduct a thorough environmental scan and evaluation of best practices in municipal
advocacy tactics related to strategic infrastructure needs.
• Select the best practice with the highest chance of implementation success and report
to Council.
• Identify and continue to engage a range of partners to collaboratively advocate for the
expansion of needed infrastructure services.
Strategic Goal 2—Tourism Development
Develop and promote Oro-Medonte as a premier four-season tourism destination.
Objective: Build the case for tourism growth and management in Oro-Medonte.
Proposed Actions
• Formalize working relationship with key tourism organizations.
• Establish a Tourism Working Group/Subcommittee of Economic Development (Team
Oro-Medonte) Roundtable to advise implementation of the Tourism Destination Action
Plan and inform future tourism work.
• Design, develop, and deliver a tourism awareness and ambassador program that targets
both industry and residents.
• Facilitate identification and sharing of good news stories about tourism assets &
benefits.
Objective: Increase knowledge and understanding about tourism in Oro-Medonte.
Proposed Actions
• Collect, analyze, and share data about visitors to Oro-Medonte through industry and
partner support.
• Enhance communications with other Township departments to identify and share
tourism information.
• Perform bi-annual industry temperature check.
• Work with partners and Team Oro-Medonte to evolve, finalize and distribute an
organizational role & responsibilities information sheet.
• Create infographics about tourism in Oro-Medonte.
• Conduct research to identify viable tourism transportation solutions for Oro-Medonte.
• Work with partners to support industry networking and learning opportunities.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
Objective:Support and positively influence the development of new and existing four-season
tourism products in the Township.
Proposed Actions
• Create a prospectus for potential investors in Oro-Medonte as a tourism destination,
based on existing tourism needs/gaps.
• Support community-based opportunities to activate arts, cultural and heritage assets.
• Maintain and expand partnerships related to tourism marketing and product
development at the local and regional levels.
• Work with partners to provide packaging support for local and regional tourism
operators, where feasible and relevant, to increase overnight tourism visits.
• Work with partners to implement the tourism communications plan when completed to
promote the Township's tourism assets outside of the municipality.
• Develop responsible visitation guidelines and related communications.
Objective: Maintain and enhance tourism/recreational infrastructure in the Township to ensure
long-term sustainability of assets.
Proposed Actions
• Work collaboratively with internal partners to ensure on-going consultation with the
community and key stakeholders regarding recreational and tourism asset management
to ensure on-going sustainability of the sector and assets.
• Assess and support alignments between the Tourism Gap Analysis and Parks and
Recreation Master Plan to maintain and/or expand tourism/recreational assets.
• Work collaboratively to implement the Wayfinding Strategy.
• Explore and implement ways to connect natural tourism/recreational assets to spending
opportunities in the Township.
Objective: Support the development and enhancement of communications to visitors in Oro-
Medonte. 'N. A
Proposed Actions
• Ensure that Oro-Medonte and its tourism assets are adequately represented in partners'
visitor-facing resources (e.g., visitor-facing websites).
• Identify and clearly communicate appropriate lake access, including beaches, and
supporting infrastructure.
• Develop responsible visitation guidelines for destination marketing activities to facilitate
more respectful tourism visitation.
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Strategic Goal 3—Supportive Business Environment
Provide a supportive environment for business owners to start, maintain, and grow a
business.
Objective: Provide Township-based businesses with support and connections to regional
resources to start, maintain, and grow their business.
Proposed Actions
• Update and maintain economic development pages on the Township website to provide
key information to incoming and existing businesses and workforce.
• Implement communication strategy to share information and opportunities with the
business community.
• Maintain and enhance the Township's partnership with local and regional business
development organizations.
• Participate with partners to develop and deliver resources to the business community,
including supporting the attraction and retention of workforce.
• Create a resource for businesses to support tourism and its growth in Oro-Medonte.
Objective: Work with partners to alleviate workforce shortages now and into the future.
Proposed Actions
• Advocate for regulations at all levels that support the development of affordable and
attainable housing in Oro-Medonte.
• Advocate for employee-centric transportation solutions when public and private
partners are expanding transit options.
• Work with partners to promote local career opportunities to local students.
Objective: Support the long-term sustainability of the agricultural sector.
Proposed Actions a
• Establish a committee to support the development of planning policy and advocacy
related to the protection of agricultural land.
• Support advocacy efforts and implementation, if relevant, related to the committee's
work.
• Explore mechanisms to better facilitate on-farm diversification and value-added
activities for the agricultural sector.
• Continue to recognize and facilitate opportunities for agricultural-related industrial and
commercial uses permitted in agricultural areas subject to O.P. policies and, where
applicable, the Guidelines on Permitted Uses in Ontario's Prime Agricultural Areas.
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Strategic Goal 4—Address Barriers to Sustainable Development
Address existing barriers to responsible and sustainable residential, commercial, and
industrial development, while maintaining Oro-Medonte's rural character.
Objective: Engage with other levels of government to advocate for policies and support that will
enable and encourage private investment.
Proposed Actions
• Consult with key stakeholders and leverage existing research to understand and monitor
the full scope of potential barriers to investing in Oro-Medonte, including local, regional,
provincial, and national issues of concern.
• Identify potential partners to align with in both the public and private sectors to develop
solutions to identified barriers and implement, where possible.
• Advocate for policy changes that address identified barriers where relevant.
• Continue to work with internal departments to ensure Township employment lands and
the needs of businesses are accommodated in updated municipal plans (Official Plans,
Zoning By-Laws, Master Plans) in accordance with Provincial and or County policies.
Objective: Facilitate the development of industrial, private recreation and commercial zoned
lands and buildings.
Proposed Actions
• Support the update of the zoning by-law to align with O.P. mapping and policies.
Specifically, the lands zoned for employment should align with those lands designated
for employment in the Township's O.P.
• Support the implementation of the Public Realm and Urban Design recommendations
from the Craighurst Secondary Plan. Explore the development of a related placemaking
strategy, if feasible.
• Work with the County to examine the current and long-term future use of the L.S.R.A.
airport lands, including surrounding lands and consider the overall economic benefit of
the L.S.R.A. to the County and the Township, and the role of the airport as a significant
asset to enhance regional economic development potential.
• Continue to work closely with the County and Province to coordinate plans for
development of the new employment lands, as identified in the Employment Lands
Strategy.
• Maintain a complete map of industrial and commercial zoned plots of land and monitor
the status of available land on an on-going basis. Accuracy should be reviewed on an
annual basis
• Engage in scheduled check-ins (e.g. annually) with landowners of current large parcels
(e.g. over 5 ha) within and surrounding existing Employment Areas, as identified in the
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Employment Land Strategy, to assess interest in developing the lands and assessing
feasibility of development or redevelopment. Within the check-in program, explore
public-private partnerships to encourage intensification and infill development
opportunities within employment lands.
• Support the development of a master servicing plan for Oro Centre.
• Support strategic commercial development in identified growth areas that seek to
preserve and enhance Oro-Medonte's rural character, including exploring the
development of Community Improvement Plan(s), where relevant.
• Support to expansion plans of existing Oro-Medonte businesses.
• Consider improving the marketability and feasibility of developing vacant employment
lands by undertaking necessary pre-screening studies and assessments at the expense
of the Township. These may include but are not limited to: servicing strategies,
environmental studies, water protection requirements, or archaeological assessment
studies. The Township may make use of provincial programs such as the Investment
Ready Certified Site Designation for achieving this.
Objective: Enhance the Township's readiness to attract and retain new investment.
Proposed Actions
• Update and maintain the Community Profile with relevant information for new and
existing businesses.
• Consider a range of promotional tools to inform prospective industries about Oro-
Medonte and its communities. These could include social media campaigns or direct
marketing campaigns to speak with existing and interested businesses, and real estate
network connections.
• Work with landowners and developers to understand status of their land and if they
want investment attraction assistance from Oro-Medonte. Identify specific community
needs, target markets, and sectors in preparation for when land or buildings become
available. This may include a retail/service-gap analysis, if relevant.
• Work with regional partners to develop and implement an investment attraction
strategy for existing land and building opportunities.
• Review municipal By-laws and zoning to facilitate home-based businesses.
• Market home-based business opportunities.
Objective: Become a resource hub to guide businesses through Township processes.
Proposed Actions
• Support the development and implementation of an on-going feedback mechanism for
businesses to assess municipal processes.
• Continue to enhance relationship between internal departments economic
development by formalizing interaction/communication process between departments.
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11 .a) CS2023-04, Jennifer Whitley, Economic Development/Communications A...
• Work with Planning and Building staff to create a guide to planning and development
processes.
• Understand the challenges businesses have with municipal processes.
• Research best practices on developing a 'concierge service' to guide businesses through
internal processes.
• Collaborate with internal departments to develop the concierge service that will assist
businesses and streamline processes.
• Communicate the concierge service to the business community.
Objective:As per the Employment Land Strategy, undertake a program that supports increased
intensification in underutilized employment lands.
Proposed Actions
• Explore opportunities for infill and redevelopment in mature industrial areas.
• Following check in calls with landowners, respond to interested developers or
employers to discuss any suitable fits for identified opportunities.
• Explore opportunities to establish incubator facilities to promote and encourage the
development of start-up industries, particularly related to knowledge-based sectors and
other export-based emerging industry clusters.
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11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
Township of
p
Re o rt 0
Proud Heritage, Exciting Future
Report No. To: Council Prepared By:
CS2023-03 Janette Teeter
Meeting Date: Subject: Oro-Medonte Citizen Motion #
January 25, 2023 and Ontario Senior of the Year
Awards' Process
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report CS2023-03, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and
Ontario Senior of the Year Awards' Process be received and adopted.
2. That the Vote by Mail process be implemented permanently.
Background:
At the February 10, 2021 Council meeting, Council approved that, for the duration of the
state of emergency and/or while restrictions are in place that limit in-person meetings,
voting by the Oro-Medonte Citizen and Ontario Senior of the Year Awards Advisory
Group would occur using a mail-in/drop-off ballot system.
As noted in the 2022 report, the vote by mail process utilized in 2021 and 2022, albeit
different from previous years, was successfully executed, resulting in the
recommendations to award the Oro-Medonte Citizen of the Year and Ontario Senior of
the Year during the state of emergency and/or while restrictions were in place.
Further to Report CS2022-10, it was noted with respect to a potential permanent vote by
mail process, if the majority of the Group would like to continue in this manner, a report
would be brought forward for Council's consideration.
Accordingly, the purpose of this report is to confirm the voting process for 2023 and
forward.
Analysis:
Further to any comments received following the 2022 process, an email was sent this
month to the Group members (for those that have a computer) and telephone calls were
completed for all other Group members. The members were asked to provide comments
Corporate Services January 25, 2023
Report No. CS2023-03 Pagel of 3
Page 95 of 168
11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
and to solicit their preference to either continue with the vote by mail process or have an
in-person meeting, during the day, in the Council Chambers.
Total numbers and comments received included:
Figures:
- In favour of continuing Vote by Mail — 9
- In favour of either vote method — 3
- In favour of meeting in-person — 4
Comments:
- Two members no longer drive a vehicle or do not have a driver's license,
- Weather is a concern when driving to the scheduled meeting,
- More accessible for everyone to participate in the time frame,
- One member would be away for a portion of the scheduled time but would be
available for the vote by mail process,
- Support being able to vote by mail once again. It's not just a question of
accessibility, it's also a question of the meeting time - it's difficult for some people
that work during the day to attend daytime meetings in person. I would more
easily be able to attend a virtual meeting during the day, but I can appreciate that
some committee members may not be comfortable with the technology,
- Comfortable with coming to the Township office with masks, feel there is better
input on the people nominated,
- Aside from the voting method, two individuals provided additional comments that
they hope the 2 awards continue to occur as they feel this is a positive initiative
with the Township.
At the time of drafting this report, the Simcoe Muskoka District Health Unit (SMDHU)
has listed the COVID-19 Overall Risk Level as Moderate and has indicated that the
risk of infection and severe illness increases as community, personal and situational
risk increases. They have indicated that "COVID-19 continues to spread in our
communities along with several other viruses, including respiratory syncytial virus
(RSV), and seasonal influenza. Now, it is even more important that everyone
continues to use multiple layers of protection to reduce the risk of becoming sick and
to protect the people closest to us and members of our community who are most
vulnerable".
Accordingly, it is recommended that the Vote by Mail process be implemented
permanently; however, the following options are also available for Council's consideration
with respect to the Oro-Medonte Citizen and Ontario Senior of the Year awards voting
method:
1. Continue with the Vote by Mail process permanently,
2. Continue with the Vote by Mail process during this term of Council,
3. Direct staff to arrange the annual in-person meeting for this term of Council,
Dependent on future health care restrictions etc., the process selected may be adjusted
and staff may bring back a future report for Council's consideration.
Corporate Services January 25, 2023
Report No. CS2023-03 Page 2 of 3
Page 96 of 168
11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
Financial / Legal Implications / Risk Management:
The Citizen/Senior of the Year Advisory Group is comprised of past recipients of the
Citizen and Senior of the Year awards on a volunteer basis with no remuneration.
If the Group meetings occur in-person, the annual meeting is held in Council Chambers.
A small token of appreciation for participation is arranged through the Human Resources
Department for the member's participation, i.e., Township travel mug, reusable travel
bag, Township note pads etc. and a small breakfast/break refreshments is arranged.
These costs are included in approved budget allocations.
If the process is a vote-by-mail process, the cost of Canada Post regular postage would
be accrued.
Policies/Legislation:
None.
Corporate Strategic Goals:
Modernize Township Services
Consultations:
Clerk
Attachments:
Report CS2022-10
Conclusion:
As indicated previously, both of these awards are held in high regard within the
municipality. The public, group members and staff are pleased that appropriate
accommodations were able to be made to enable the awards to continue during the past
two years and in the future.
Respectfully submitted:
Janette Teeter, Deputy Clerk
Approvals: Date:
Yvonne Aubichon, Clerk January 17, 2023
Donna Hewitt, Director Corporate Services January 17, 2023
Robin Dunn, CAO January 19, 2023
Corporate Services January 25, 2023
Report No. CS2023-03 Page 3 of 3
Page 97 of 168
11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
Township of
p
Re o rt 0
Proud Heritage, Exciting Future
Report No. To: Council Prepared By:
CS2022-10 Janette Teeter
Meeting Date: Subject: 2022 Oro-Medonte Motion #
April 13, 2022 Citizen and Ontario Senior of
the Year Awards
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report CS2022-10, Janette Teeter, Deputy Clerk re: 2022 Oro-Medonte Citizen
and Ontario Senior of the Year Awards be received and adopted.
2. That Sheila Craig be approved by Council as the recipient of the 2022 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
3. That Michael Oliver be approved by Council as the recipient of the 2022 Ontario
Senior of the Year, as voted by the Citizen/Senior of the Year Advisory Group through
the approved voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. That a review be completed with the Group members to solicit their input for any
suggested improvements.
6. And that the recipients be notified of Council's decision under the Mayor's signature.
Background:
At the February 10, 2021 Council meeting, Council approved that, for the duration of the
state of emergency and/or while restrictions are in place that limit in-person meetings,
voting for the Oro-Medonte Citizen and Ontario Senior of the Year awards would occur
using a mail-in/drop-off ballot system. Through this approved process each Advisory
Group member would have the opportunity to vote for one candidate for each of the
award categories.
The notice to accept nominations was sent through various means as follows:
- posted as a banner on the homepage of the Township's website including a
dedicated page throughout the year;
- an extensive social media campaign took place on the Township's corporate
Facebook and Twitter channels;
- Notice added to Announcements of regular Council meeting agendas on January 26,
February 9 and 23; and March 9;
Corporate Services April 13, 2022
Report No. CS2022-10 Pagel of 3
Page 98 of 168
11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
- Notice in the North Simcoe Life Content, February/March 2022 Edition (online
January 28, 2022);
- Notice in the Township's Tax Bill Insert, end of January/beginning of February,-
Notice in the Metroland Newspaper (Barrie Advance and Orillia Today on February
24 and Orillia Today on March 3);
- emailed to numerous Township groups.
The nomination form was available for completion and submission to the Clerk's division
by the deadline of Friday, March 11 , 2022. All nominees remain on the ballot for four
years along with new nominees that are added each year. This practice has been utilized
since 2017 in order for the Advisory Group to receive consistent and encourage detailed
information to make an informed decision.
After the nomination deadline, packages were mailed to the Oro-Medonte Citizen and
Ontario Senior of the Year Advisory Group members for their review and selection of a
recipient for each award category. Each Advisory Group member also received a
secrecy ballot for each award category with instructions to complete and return by mail or
drop-off to the Township office by Friday, April 1 , 2022, 12:00 p.m. Noon.
The envelopes containing the secrecy ballots were opened and tallied by the Deputy
Clerk and an Environmental Services staff member at 2:30p.m. Friday, April 1, 2022 at
the Township Administration Centre.
Analysis:
For each award, thirty (30) secrecy ballots were issued to Advisory Group Members and
23 secrecy ballots for each award were returned to the Township. One envelope arrived
to the Township after the 12-00p.m., was rejected and not opened. Two ballots were
rejected.
Based upon the secrecy ballots returned to the Township by the cut-off time, the following
individuals received the majority votes:
Oro-Medonte Citizen of the Year— Sheila Craig
Ontario Senior of the Year— Michael Oliver
As noted, this was a new process for 2021 and the same process was continued in 2022
reflective of the restrictions that COVID-19 has placed on municipal operations.
Accordingly, with respect to a process improvement perspective and assessing the
merits, staff are recommending that a follow up be completed with the Group members to
solicit their input for any suggested improvements. With respect to a potential permanent
vote by mail process, if the majority of the Group would like to continue in this manner, a
report would be brought forward for Council's consideration.
Staff have received comments from members of the Advisory Group expressing their
appreciation for the opportunity to vote this year by mail despite the challenges created
by the pandemic. Staff believe this alternative vote method was advantageous from an
Corporate Services April 13, 2022
Report No. CS2022-10 Page 2 of 3
Page 99 of 168
11 .b) CS2023-03, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
accessibility perspective with respect to anyone that may experience a mobility or
transportation barrier as well as any scheduling conflict to attend the Township
Administration Centre in-person (if allowed).
Financial / Legal Implications / Risk Management:
None.
Policies/Legislation:
None.
Corporate Strategic Goals:
Modernize Township Services
Consultations:
Clerk
Director, Corporate Services
Attachments:
None.
Conclusion:
The process utilized in 2021 and 2022, albeit different from previous years, was
successfully executed resulting in the recommendations to award the Oro-Medonte
Citizen of the Year and Ontario Senior of the Year as noted above. Both of these
awards are held in high regard within the municipality and staff are pleased that
appropriate accommodations were able to be made to enable the awards to continue in
2022.
Respectfully submitted:
Janette Teeter, Deputy Clerk
Approvals: Date
Yvonne Aubichon, Clerk April 4, 2022
Donna Hewitt, Director Corporate Services April 4, 2022
Robin Dunn, CAO April 7, 2022
Corporate Services April 13, 2022
Report No. CS2022-10 Page 3 of 3
Page 100 of 168
11 .c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC...
whpofo i
Report U t_w Proud Heritage, Exciting Future
Report No. To: Prepared By:
ES2023-02 Council Michelle Jakobi Director,
Environmental Services
& Robin Dunn, CAO
Meeting Date: Subject: Motion #
January 25, 2023 Municipal Services
Corporation (MSC)
Roll #: Documents for MSC R.M.S. File #:
Operational ization
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. ES2023-02, Municipal Services Corporation (MSC) Documents
for MSC Operationalization be received and adopted.
2. And that, the appropriate draft by-law be brought forward on February 8t", 2023
for the transfer of Environmental Services Assets, effective January 31, 2023.
3. And further that, Robin Dunn, CAO\CEO of MSCs execute required documents,
as provided by Aird & Berlis, LLP.
Background:
On November 9, 2022 Council received Staff Report ES2022-08, Municipal Services
Corporation (MSC) Update for information only.
The report outlined milestones completed to date and remaining key steps and
document execution to be completed to operationalize the MSC for the provision of
Environmental Services.
Analysis:
Council endorsement and execution of the Bylaw, authorizing the Bylaw and transfer
of Environmental Services Assets is required to finalize the operational ization of the
MSC.
Environmental Services January 25, 2023
Report No. ES2023-02 Pagel of 2
Page 101 of 168
11 .c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC...
Financial / Legal Implications / Risk Management:
Staff will continue to work with KPMG LLP, Baker Tilly KDN LLP and Aird & Berlis to
ensure the appropriate financial and legal framework is in place and consistent with the
classification of a government business enterprise (GBE).
Policies/Legislation:
Municipal Act
Ontario Regulation 599/06
Ontario Business Corporations Act
Corporate Strategic Goals:
Prepare for our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support our Workforce
Consultations:
Director, Finance / Chief Financial Officer
Baker Tilly KDN LLP- Richard Steiginga, CPA, CA, Partner
Aird & Berlis, LLP- John Mascarin & Graham Topa
Attachments:
Schedule 1 - 2023 Asset Transfer Schedule
Conclusion:
The Asset Transfer Bylaw will be brought forward on February 8, 2023 to finalize
operational izing the MSC for the provision of Environmental Services.
Respectfully submitted:
Michelle Jakobi, B.E.S., C.E.T.
Director, Environmental Services
Approvals: Date:
Robin Dunn, CAO January 20, 2023
Environmental Services January 25, 2023
Report No. ES2023-02 Page 2 of 2
Page 102 of 168
11 .c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC...
SCHEDULE 1 - 2023 Asset Transfer Schedule
Municipal Drinking Water
All fixtures, equipment, improvements, and appurtenances inherent to the supply,
treatment, and distribution of municipal drinking water at the following municipal drinking
water systems as authorized and amended by the Ministry of Environment,
Conservation & Parks through the Safe Drinking Water Act (SDWA), 2002:
Location Drinking Water Municipal Drinking Drinking Water
System Number Water Licence Works Permit
Braestone 260095498 N/A N/A
Canterbury 220007454 126-106 126-206
Cedarbrook 220006936 126-108 126-208
Crai hurst 250001322 126-109 126-209
Harbourwood 220006703 126-110 126-210
Horseshoe Highlands 250001402 126-101 126-201
Maplewood 220004135 126-104 126-204
Medonte Hills 220003920 126-111 126-211
Robincrest 220010752 126-107 126-207
Shanty Bay 220005198 126-105 126-205
Su arbush 220001518 126-102 126-202
Warminster 220005125 126-103 126-203
Communal Tile
All fixtures, equipment, improvements, and appurtenances inherent to the collection,
treatment, and disposal of municipal sewage at the following municipal communal tile
systems located in Horseshoe Valley, as authorized and amended by the Ministry of
Environment, Conservation & Parks through the Environmental Protection Act (EPA),
1990:
Wastewater Environmental
Location System Number Compliance
Approval
Township of Oro-Medonte Communal Tile N/A
Collection System 126-W601
Communal Tile Field 1 120003799 8000-BD9SEA
Communal Tile Field 2 120003806 8649-BVQJ2Q
Communal Tile Field 3 120003815 9622- C6NMVN
Page 103 of 168
11 .c) ES2023-02, Robin Dunn, CAO re: Municipal Services Corporation (MSC...
Communal Tile Field 4 120003824 7776-BRGLAP
Communal Tile Field 5 120003833 9708- BDAHGS
Communal Tile Field 6 120003842 3726-BCZLBB
Communal Tile Field 7 120003851 2781-BD8KZG
Urbanized Stormwater Management
All fixtures, equipment, improvements, and appurtenances inherent to the collection and
treatment of municipal stormwater management within select urbanized and recognized
plans of subdivision, as authorized and amended by the Ministry of Environment,
Conservation & Parks through the Environmental Protection Act (EPA), 1990:
Location Environmental
Compliance Approval
Township of Oro-Medonte Urbanized Stormwater 126-S701
Management System
Streetlights
All fixtures, equipment, improvements, and appurtenances inherent to streetlighting
infrastructure in the identified Street Lighting Areas as authorized and amended by
Township of Oro-Medonte By-Law No. 2022-052.
Location Municipal By-Law
Township of Oro-Medonte Streetlights (by identified areas 2022-052, as amended
and general Township)
Under Public Sector Accounting Board (PSAB), tangible capital assets are recorded at
cost, which includes all amounts that are directly attributable to the acquisition,
construction, development, or betterment of the asset. The cost, less residual value, if
any, of tangible capital assets are amortized on a straight-line basis, over the expected
useful life of the asset.
For financial reporting purposes, the transfer of assets is considered to be a
restructuring transaction as defined in PSAS 3430: Restructuring Transactions. In PSAB
section, 3430.37 a transfer of assets transferred in a restructuring transaction should be
at their carrying amount (i.e. net book value). The audited net book value as of
December 31, 2021 , for these tangible assets, totaled $20,548,341. Once transferred
into the newly formed organization International Financial Reporting Standards (IFRS)
will now be required and as such the assets will be re-evaluated at fair market value in
the first fiscal period.
Page 104 of 168
o
• .
Introduction
• •
to Munici p oil z
al
ud eti n9 m
Director of Finance, Nelly Morrow
January 2023
Q
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• Overview • Funding Budgets
0
• Key Terms • Monitoring Budget Drivers a
• Why Budget? • Legislation & Policy
0
• Budget Steps • Budget Timelines
• Operating Vs. Capital Budget
n
:2
• Operating a Municipality is similar to running a million-dollar
business
0
n
CD
• The Township's business is to provide public services andCn
programs that maintain residents' quality of life CD
T; A Municipal budget is a financial plan that outlines the o
0
expected expenses and revenues for a specific period of
0
time 9
0
00
The budgeting process serves as a tool to set priorities and
make decisions about how to allocate resources to different v
programs and services
:3
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• Capital Assets - Infrastructure, land, buildings, machinery,
equipment, and other items that provide long-term benefits
n
• Infrastructure - Capital assets that deliver essential public service
to support commercial, industrial and residential activities (ie.
Roads, water, and sewage systems)
• Infrastructure Gap -The value of current infrastructure relative to
the value of infrastructure that is needed. Often this is
r quantitatively measured as the gap in funds between what is
needed and what is available. Like most municipalities, the s
Township has a significant gap between the amount of money -21
available each year to maintain its infrastructure and the amount
of money needed to ensure infrastructure remains in a state of
good repair. 3
:4
a
• Reserves - An allocated amount of funds that is not
restricted by By-law or legislation, but can be specific to
Cn
projects that are of a nature prescribed and managed by
approval of Council
• Reserve Funds - Funds that are set aside for a specific
purpose as required by legislation, By-law, or agreement
and can be obligatory (externally restricted) or discretionary
(internally restricted). Obligatory Reserves are comprised of
development charges, federal gas, parkland dedication, and
building permit.
:5
Why Budget?
• Budgets ensure that there are enough resources to
provide necessary services to residences and to allocate
• those resources in away that is fair and responsible
Cn
• It is a key tool in building trust and confidence as well as z
�• •,� transparency and accountability
• • By publicly disclosing the Municipal budget and the o
process, it allows residents to see how their tax dollars are
being used o
It is important for maintaining financial stability as it helps
ova • anticipate and plan for future expenses and revenues, and v
it allows the municipality to identify any potential financial
imbalances or shortages.
Budget Steps
• Planning: Staff collects information and collaborates to identify
the needs and priorities of the community programs and services
a
• Forecasting: Estimating the costs, including salaries, materials,
supplies, and contractual services as well as the revenues that will
be available, such as taxes, grants, and user fees
0
Preparation: Creating a draft budget that outlines the expected
expenses and revenues and reviewing the draft to ensure that it is o
balanced and feasible including making any necessary revisions
to balance the budget
• Presentation and Adoption: This involves presenting the draft
budget to Council for review, approval, and formal adoption.
3
Operating Vs. Capital Budget
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• • - • • • - • Budget o
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The operating budget is the plan for the day-to-day The capital budget is the annual plan for the
operations at the Township and includes the costs of purchase of the Township's capital assets, including
providing essential services such as fire, infrastructure, and equipment as well as capital
environmental and public works, as well as other projects including; roads and bridges, parks and o
;programs and services such as parks and recreation, trails, and the development and renovation of
0
sand community development. community spaces like the Arena, Fire and Town
Note: The operating budget is largely funded by tax Hall. 2
dollars. Note: The capital budget is mainly funded by reserves.
n
0
3
:8
Funding Budgets
Q
Property Taxes - rates are set once the budget is
approved and adopted
Cn
Grants from Federal and Provincial Governments
• Users Fees - Revenue from services such as
W
recreation, planning applications, building permits, etc.
• Reserves and Reserve Funds o
• Debt Funding - not a revenue source, but available to
municipalities to fund capital projects
:9
Monitoring Budget Drivers
Budget development utilizes Township plans including the Asset Management Plan, Strategic Plan,
Official Plan, Parks and Recreation Master Plan, Master Fire Plan, The Couchiching Community Safety
and Well-Being Plan, and the Water, Wastewater Transportation Master Plan etc.
Each department regularly reviews activities and plans for the year ahead. Municipal staff considers z
many factors while planning and monitoring their budgets, including:
The past year's actual spending o
• If there is a need to adjust the budget(uncontrollable costs)
A Any new projects that require financing
o �
Potential new staffing requirements g
• New equipment like computers, phones,tools, etc.
v
The Municipality is required by Provincial law to balance its budget each year, the Township can
either:
3
Increase its revenue stream through raised property taxes and fees; or 10
Legislation and Policy
a
• Sections 289, 290, and 291 of the Municipal Act outline
the regulations for a municipality's yearly budget or multi-
CD
Cn
year budgeting process
z
• Annual Repayment Limit or "ARL" is legislated by the
Ministry of Municipal Affairs and Housing whereby a
municipality's total debt repayments must not exceed 25% 0*
of own-sourced revenue.
s
• Beyond the Municipal Act, municipalities must comply
with the generally accepted accounting principles (GAAP)
set by the Public Sector Accounting Board (PSAB) z
E1
Legislation and Policy
a
0 Policies such as the multi-year budget and reporting policy,
the Township's corporate fleet management policies, and o
procurement policy are used as tools for promoting serviceCn
excellence and building sustainability.
CD
• Challenges in sourcing fleet replacement and securing and o
obtaining the best possible market pricing for road, bridges,
and other infrastructure in our current environment has o
resulted in the need for the Township to start the tender
CO process as soon as possible.
• The procurement policy requires that once the tender
process is completed a report must be presented to Council
for consideration and approval.
i2
Budget Timelines
• Jun-Dec: Budget collaboration, monitoring, planning,
forecasting, reporting.
• Mar 8: External partner budget presentations. 0
• Mar 8: Financial executive summary report & 2023-2024 zU)
budget overview.
v Mar 9: 2023-2024 capital and operating budget o
packages distributed to Council.
• Mar 14-15: 2023-2024 capital and operating budget o
CO presentation to Council.
• Mar 16: 2023-2024 budget open house.
• Mar 29: Budget final review, approval, and formal
adoption. 3
External Resources
a
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0
0
• Municipal Finance Officers' Association of Ontario (MFOA)
explains: o
n
CD
• How your Municipal Budgeting Works z
v
• The World of Development Charms o
• Understanding Asset Management
o
• Reserves and Reserve Funds in Ontario
Go
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14
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MPAC
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MPAC's database hosts There was more than Ontario's total property
Cinformation for over 5.5 $37 billion of new value exceeds
million properties assessment captured $3 trillion.
across Ontario. in 2022.
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Ontario MPAC Municipalities Property
Government Owners
Establishes the Calculates, captures Determine revenue Pay property taxes
province's assessment and distributes requirements, set for community
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tie valuation date and properties and and collect property education taxes too
c-termines education buildings across taxes to pay for help fund elementary
tax rates. Ontario. municipal services. and secondary
schools in Ontario
Maintaining Ontario's N
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Property Owner Support Forecasting & Market ".
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Requests for Processing Severances
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Appeal Processing
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updates, referred to-. CD
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Property values continue
to be based on the market
at January 1, 20161
which is our current
valuation date.
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What is Current .
Value Assessment?
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Current value is market
value at a point in time
(the legislated valuation
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How We Assess Property
Direct Comparison Approach
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Residential Condos Vacant Land
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identical use as the property to be valued.
The Major Factors N
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To value these properties, we OL. Those two factors determine a
need to determine how much 'capitalization rate' that helps
revenue they could generate and us determine the property's
the sale price. assessed value. 3
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Properties Elevators Purpose Properties
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We use the cost approach for properties that are unique and rarely sold on the market.
MPAC's Role in The Building "'
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Municipalities rely on
MPAC to take their Municipalities tax property The sooner MPAC delivers
building permits and owners based on those assessments, the faster _
plans and turn them assessments. municipalities realize
into assessment. new revenue.
It}_
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Reflect on the Visit MPAC's
Resolving Assessment Concern,,.
Current Value www. AboutMyProperty.ca
Assessment to confirm details
View similar Submit a Request '
properties and � for Reconsideration '
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their assessed o L J if you disagree
values
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Let's Talk
Each year, municipalities • ' • . how much money they . . i •
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raise • property ' to • for • determine
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rates based on that amount.
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TAX
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Your property's Municipal and Property taxes
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assessed value, education tax rates* for you pay.
provided by MPAC. your property type.
*Education tax rates are set by the provincial government3
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��+•per• :+ UNDERSTANDING MAKING
°"-�-"- YOUR _ PROPERTY ENANGES OUR SERVICES COMMEREIAL
ASSESSMENT TYPES AND UPDATES PRODUCTS •
in f y
Stay Connected, -
Stay Informed
--'_ PARTNERSHIPS REPORT: Subscribe to InTouch, our
.a, municipal newsletter, follow us on
social media, and visit our Municipal
Resource Library on mpac.ca.jr
`
- -
Your Municipal
1�
Contacts
y Nicole LaFrance
- ,
Account Manager
nicole.lafrance@mpac.ca
226-909-0473
Lynne Cunningham
Regional Manager
lynne.cunningham@mpac.ca
289-434-5192
N
N
7
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2023 Roads and Bridge Infrastructure
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Tender Background
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Townshipp o� CD
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Proud Herit ge,Exciting Future
Purpose and outline N
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Overview of draft 2023 Capital Roads and Bridge Infrastructure
Projects
0
Inform Council on Capital tender process and expedite the
advancement of 2023 projects to tender in order to:
n
CD
Obtain best possible market pricing; Cn
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Meet project critical path requirements;
Align Tender approval with finalization and adoption of
2023-2024 budget
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N
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Prnud Herir Re,E-iri,,S Eunae
Roadway Infrastructure - Road Network N
• Approximately 636 km of roadways
Q
• Township's road paving program began in 2007
0
• 2007 — 386 km of hard surfaced roads and 226 km of gravel roads
• 2022 — 612km of hard surfaced roads and 23 km of gravel roads
• Roadway infrastructure is Township's largest asset class
n
CD
• Touches all residents and aspects of daily lives
z
• Road Network Plan/Master plans - guide future transportation
requirements / policy o
• Road Needs Study — 2019
00
• Roads System and Operations - 2021
8 • Road standards — To be finalized 2023 0
N
3
Prnud Herit Re,Exciting Eunae
Roadway Inventory 2022 N
0
Q
Surface Type Length (km) Percentage o
0
Concrete 0.9 0.1%
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Gravel 16.4 2.7%
v
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Hot Mix Asphalt 532.1 87% cn
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Surface Treated 62.6 10.2%
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*Excludes unassumed subdivisions
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Surface and Subsurface Components (Base) have different lifecycle and needs
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PrnudH,Heriit Re,Exciting Cunae
2022 Network Pavement Condition Index (PCI ) _
N
2019 2022
90
0
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80 39.66%
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70 61.21% 03
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Excellent
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24.35% Fair vi
40 ■Poor
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20.69% 25.65%
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5.94%
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2019 Pavement Condition vs 2022 Pavement Condition m
Township of,/�/_�I('�♦r7�(/7LLC/ \
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Proud Heritage,Exciting Fukure
Pavement Management Program N
• 2017 Re-organization of the Operations and Community Q
Services Department to increase focus on infrastructure and
asset management. Implementation of Pavement Management o
Program.
Q
• Consists of various components - Micro Surfacing, Crack
Sealing, Section Repair (Patching), Surface Treatment, Asphalt, CD
Reconstruction and ROW maintenance.
z
• Focus on
• Contract Administration
• Quality and Quantity Control o
• Optimization of resources o
• Establishment of a multi-year program and lifecycle management
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M-0 H,it RP,Exciting Fume
Road needs N
0
Q
The 2019 Roads Needs Study identified road improvement needs .
of $10M+/per year (optimal program) or $5.7M / year (maintain o
Township current practice) over a 10-year period (2019-2029 in
2019 $)
0
2020 — Council authorized the debenture of $3.9M to augment Cn
the 2021 -2022 Roads Paving Capital program to: CD
z
• Capitalize on low-interest rates; o
• Assist in closing the gap in roads needs;
• Better manage lifecycle;
0 Advance priority roads in residential areas.
CD
3
Prnud Herir Re,Exciri,,g Eunae
Pavement Management Program N
5 Year Plan 2023-2027
0
Q
Program developed and prioritized according to: 0
0
• Pavement condition index/roadway classification (volume and speed)
Q
• Risk management
• Tracking of complaints 0
• Optimizing resources available
• Lifecycle management
• Flexibility to adapt to changing needs
• Aligning with operational activities for drainage and roadside
improvements o
• Plans of other agencies MTO, County of Simcoe as well as internal i.e.
environmental services S-P;4W
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M-0 Herir RP,E-iri,,S Fume
Roads and Bridge Capital Funding N
0
Q
2023-2027 capital budget allocations have been identified
through long-term financial plan balancing needs and affordability o
Typically funding comes form a variety of sources:
• Development charges
• Federal Gas Tax Allocation CD
Cn
• Aggregate royalties z
• OMPF Provincial Funding
• Reserve Funding
Tax Levy
A Q
• Debentures (predominantly used for Bridges and Structures)
o
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Prnud Herir Re,Exciri,,g Eunae
*n
Wavy Rd . 2023 Draft Road and
Britlges D
K*eYRtl. , slesD s
� esignign N
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ter M.W. pe S.E.73 Britlges Construction
E-, Bridge Capital Projects
Roatl Rehabilitation
Mi";os°rta¢ing to be Tendered
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HosEoe Valley Rtl.W. Horaeahoe Valley Rtl.E.
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Capital Program 0ivvu��et�itiate� Townshipp ot� n
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Proud Heritage,Exciting Future
Paving Projects N
0
• Current Township practice is to pulverize and add 150 mm of granular
and 75mm of new asphalt.
0
• Tender is a quantity-based contract and includes provisions for Q
culvert replacements where required. Field quantity estimates are
provided to structure the tender and prepare budget estimates. o
CD
• Residential driveway culverts are the responsibility of the homeownerCn
unless sizing or elevations are being changed as part of drainage
works.
• Contract administration is provided through Infrastructure and Capital
Project division and includes provisions for quality management.
• Capital project portfolio is managed within approved allocations
recognizing the variability of quantity estimates.
0
Prnud Herir Re,Exciring Cunae
2023 Paving Projects for Tender N
2023 Estimated Cost
Bass Lake Side Road - Line 11 to Line 12 $350,000 s
Q
15/16 Side Road - Line 5 to Line 4 $330,000
Ski Trails Road — Hwy 93 to Line 1 $360,000 CD
Cn
Ski Trails Road — Line 1 to Line 2 $275,000
Warminster Sideroad — Line 11 to Line 10 $330,000
A Q
0 Warminster Sideroad — Line 10 to Line 9 $360,000
00
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15/16 Sideroad — Line 10 to Line 9 $360,000
Township o _1���7X/7([C/ 3
Prnud Herit Re,Exciting Eunae
2023 Paving Projects for Tender N
0
Q
Algonquin Trail $600,000 0
0
Beechwood Cres and Maplewood Court $360,000
Q
Petherwin Place $100,000
0
n
Asphalt Patching — 10 locations 50m-250m $225,000CD
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Pine Ridge Trail cul-de-sac construction $350,000
Warminster Intersection Pedestrian Signal Construction $200,000
A Q
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Warminster Sideroad Design $30,000
00
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Craighurst Active Transportation Plan $75,000
v
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Township o 3
Prnud Herir Re,Exciri,,g Eunae
2023 Pavement Preservation iD
N
Microsurfacing involves the application of polymer-modified asphalt emulsion and
aggregate mixture spread over the road surface. It is typically applied to roads
approx. 7-9 years of age in good condition free of significant defects and provides
the following benefits-
0
• Reduces life-cycle cost 25-45% compared to traditional resurfacing methods;
Q
• Reduces greenhouse gases and energy use by over 40% or more compared to
traditional resurfacing methods;
• Return to traffic within one hour;
CD
Cn
• Adds 6-8 years to lifecycle or more when applied for optimum preservation performance;
*Township's current practice is to apply double application which provides optimal
cost/benefit performance
Crack sealing — involves the sealing of cracks in the roadway with a hot
A rubberized asphalt-sealing compound after the crack has been cleaned and heated
with a hot compressed air lance. Cracks up to 19mm (3/4") can be sealed effective.
The life expectancy of the treatment is in approximately 5 years. A two-year tender s
was completed in 2022 for 2022 and 2023 The cost per meter is $1 .63 based on
the tendered pricing.
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M-0 Herit RP,Exciting Fume
N
2023 Pavement Preservation for Tender2023 Estimated Cost
0
Project IW
Q
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Road Resurfacing - micro-surfacing $200,000
Line 8 N — OBR to BLSR
Crack Sealing (SW quadrant) $40,000 °
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Proud Herit ge,Exciting Future
Operations Drainage Infrastructure
ME= 0
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Storm Sewer 3.6 km 0
Road Side Ditches * 1,190.8 km
Road Culverts 900 +
0
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Catch Basins 95 Cn
Inlet Structures 37 CD
Municipal Drains 4 (plus 3 ward drains)
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Bridges and culverts over 3m 50 +
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• This measurement does not include easements, rear lot drains, perpendicular road
drains (eg Outlets), storm pond inlets and outlets, rail trail drainage.
v
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Prnud Herir Re,Exciting Fume
Drainage Projects
N
N
The road drainage system is comprised of ditches, storm sewers, natural watercourses, and
tributaries which effectively collect and channel stormwater (and springs naturally
occurring in the ROW's) within a catchment area to provide controlled infiltration and
interflow to the catchment areas waterways. Much of the roadside drainage system also s
has the added impact of sump pump drains and private connections. Q
Impacts of poor roadside drainage include capacity reductions, flooding, and erosion that
can negatively impact road infrastructure, neighbouring lands, and the environment. o
CD
Ni
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7
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M-0 H,H,,iit Re,E-ith,,q Cuhne
Drainage Projects - Considerations
N
N
Much of the Township's Road Network is subject to drainage
0
deficiencies resulting from:
• Changes to the roadway (surface type) and road environment (local vs. system view)
reduction in infiltration;
• Changes to private lands and drainage on private property — lot grading, swales,
outlets, hardscaping;
• A lack of formal ownership/easement of drainage infrastructure on private propertyCn
CD
and private outlets onto Township property (reducing capacity);
• Legacy issues associated with historic plans of subdivision, private drainage system
connections, groundwater changes, natural creeks, rivers, and wetlands; o
• Historic deferred maintenance on the drainage system and improper maintenance
Wpractices (local vs. system view); o
• Capacity to address drainage issues holistically vs reactive and the frequency and
00 severity of high-intensity storms;
• Deficient capacities in the design of catchment area drainage and outlets for flow
capacities. 0_� 0
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M-0 Herit RP,Exciting Fume
Drainage Remediation — Operations and Capital
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Proud Herit ge,Exciting Future
2023 Drainage Projects for Tender N
Z, 623 Estimated Cost
0
Q
Lakeshore Road — Line 12 — Line 13 drainage outlets design $100,000
0
Shoreline Drive - Line 13 to Lakeshore Road East drainage $100,000
outlets design
Grandview Cres — drainage outlets design (adjacent to #19 $100,000
and #45 Grandview) o
CD
Line 2 South (Arbourwood — Lake Simcoe) Drainage $30,000Cn
Improvements design
Lakeshore Road West— Line 5 to Line 7 drainage study $80,000 0
o
Wilson Street drainage outlet construction $350,000
0 o
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8 Line 1 Culvert Design $25,000
Operational Ditching 0
TowrtsnaP�,P.G� n
Prnud Herit Re,Exciting Eunae
Roadway Infrastructure - Bridges and Structures over 3m
• The Township has 50 bridges and structures over 3m.
• There is a legislative requirement to inspect each of the structures bi- o
annually.
• These inspections are undertaken in accordance with the Ontario
Structure Inspection Manual (OSIM). Cn
z
• The inspections identify current condition and any material defects, CD
performance deficiencies, maintenance needs, additional studies or
investigations and/or repairs/rehabilitation work required on a o
structure by structure basis.
00
CD
N
3
Prnud H,it RP,Exciting Fume
Bridge and Structure Inventory
N
N
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Structure Type
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Bridge and Structure Condition (BCI ) — Historical Trend N
100% 1 0o O
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00 Inspection Year
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2023-2027 Bridge Program N
0
Q
• The 2022 Municipal Bridge Inspection Report identifies $1 .56 0
million in bridge works within the immediate timeframe and an
additional $2.7 Million in the 1 -5 year time horizon.
• Addressing infrastructure requirements and sustainable funding
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Cn
will be further reviewed through the refinement of the
z
Township's Asset Management Plan.
o
0
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Prnud Herir Re,E-iri,,S Eunae
2023 Bridge Projects for Tender N
0
Q
d Cost 0.
Structure B23 — Line 13, south of 15/16 Side Road $600,000
Structure C27 — Dunn's Line , north of Hwy 12 - design $50,000
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Prnud Herit Re,Exciting Eunae
Roadside Safety Systems N
Guiderail / Barriers E
0
Q
Roadside safety system =_.1 ' t
requirements are set out in the MTO '`kr
- Roadside Safety Manual which is a
guideline provided to be used as a -
a
risk assessment tool in establishing Cn
the need, type and extent of - z
roadside safety measures.
0
CD
From the 2022 OSIM report, the o
total estimated cost for guiderail o
roadside safety improvement needs 2022 Project- Line 10N (south
IS $2.1M. of Warminster Sideroad
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Proud Herir RP,Exciting Future
2023 Guiderail Projects for Tender N
am
Q
2023 Guiderail Projects $250,000 s
Q
• Structure C23 - Mt. St. Louis Road - replacement of deficient three cable system
0
• Structure B24 — Line 13 North - new installation CD
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• Structure BX03 — Line 1 South — new installationCD
• Structure BX09 — Line 11 North — new installation o
• Engineering for 2024 projects
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Next Steps N
Action
• Staff will proceed in obtaining market pricing through tender or other appropriate means
for the 2023 capital projects as outlined; 0
• That staff report back to Council following results of procurement for Council s
approval/award of contracts to coincide with the endorsement of the 2023-2024 budget.
Next steps/project governance
Cn
• Implementation of a communication program following the approval of capital z
budget/contract award;
• Finalization of required permits/plans;
• Development of project schedules;
• Preparation and distribution of construction notices prior to commencement of projects; o
Go
8 • Implementation of projects;
• Updates to Council through monthly corporate project report and quarterly variance
report.
ME
Township of,�q_1��7(/7([C/ 3
PrnudH,Heriit Re,Exciting Cunae
15.b) Correspondence received January 13, 2023 from Learning Centre & Si...
Community Partnerships Work! Coat Drive Success #11!
Our 11th Annual Winter Coat Drive was extremely successful with the collection and
distribution of more than 700 warm winter coats to Orillia and surrounding communities!
We couldn't make this happen without the extreme generosity of our partner Laundry Lounge
and their staff who provided their facility for each coat to be cleaned prior to being donated.
A big thank you to the Simcoe County District School Board, CTV News Barrie, Orillia Matters,
Orillia Today, Information Orillia and local radio. We would like to thank the Orillia Community
Church and Hip Chick Design for lending us the numerous coat racks required for organization
and display. We couldn't have done this without the Wihlidal Family Chiropractic Clinic, St.
Paul's United Church, Grace Chiropractic and Township of Oro-Medonte for providing a drop-
off site for the coat donations.
To the residents of Orillia and outlying communities, thank you for your donations of warm
winter coats. Your contributions meant that many families were kept warm this winter!
We look forward to our 12th Annual Coat Winter Coat Drive and will begin collecting coats from
October 10t", 2023 to November 17, 2024.
Sincerely,
Staff and students of the Learning Centre & Simcoe Shores SS, Orillia Campus
Page 165 of 168
16.b) Correspondence from Whitney Walsh, Vice-President, Crime Stoppers ...
CRIME Simcoe 20 Rose Street
B
Dufferin Barrie, Ontario
Muskoka L4M 2T2
STOJDF[ERS Administration: (705)726-2237
1-800-567-2043
1 -800-222-84773067
Fax: (705)726 e.net
E-mail: Fax:
Mayor Randy Greenlaw
148 line 7 S
Oro-Medonte Ont
RE: January Crime Stoppers Flag Raising
Dear Mayor Greenlaw
We need your assistance in our continuing effort to promote Crime Stoppers in your community and it would be
greatly appreciated if you would recognize CRIME STOPPERS by presenting a motion to declare or proclaim
January as "Crime Stoppers Month".
CRIME STOPPERS, of Simcoe-Dufferin-Muskoka was established on January, 12, 1987 and became
incorporated as a non-profit charitable organization on February 11, 1987. The program is operated by a
volunteer Board of Directors, who oversees all phases of the program;
CRIME STOPPERS is not a Police program nor funded by the provincial or federal government or from police
agencies. The program is operated solely with monies generously donated from the private sector, businesses
or raised through fundraising efforts of the volunteer Board of Directors and committee volunteers;
CRIME STOPPERS is a program that benefits everyone in the community and in 2005 Crime Stoppers
International was recognized by the United Nations as a global force in the fight against crime and terrorism;
CRIME STOPPERS mandate is to assist the Police in solving crimes thereby making our communities and
schools safer. Through the media, the public is encouraged to call a province wide toll free number 1-800-222-
8477 with any information about a crime that has occurred or is about to occur. If the information provided
solves or prevents a crime, the anonymous caller is eligible for a cash reward.
Anonymous calls to CRIME STOPPERS of Simcoe-Dufferin-Muskoka have assisted the Police and other
investigative agencies in making 4,890 arrests, recovering stolen property valued at almost $13 million and
seizing over $73 million in illegal drugs. For this information, Crime Stoppers has approved $404,622 in cash
rewards and received over 64,600 tips.
Thank you for your support,
Whitney Walsh- Vice President
Crime Stoppers of Simcoe Dufferin Muskoka
WE PAY CASH FOR :00 222-8477
Page 166 of 168
16.b) Correspondence from Whitney Walsh, Vice-President, Crime StoppersSimooe
...
Dufferin
CRIMEMuskoka
V PPERS
1 -800-222-8477
PO Box 25024, Simcoe PO. Barrie, Ontario, L4M 6J7
Administration: 705-326-4496
Email: crimestoppersofs.d.m@csolve.net
January 8, 2023
Mayor Randy Greenlaw
148 line 7 S
Oro-Medonte Ont
RE: January Crime Stoppers Flag Raising
Dear Mayor Greenlaw
Crime Stoppers of Simcoe-Dufferin-Muskoka would like to make a request to have our Crime Stoppers flag
raised during Crime Stoppers month in January 2023. We would appreciate your consideration in flying the
Crime Stoppers flag during the month of January and would be honoured if you would attend and raise the flag
with our local board and committee members. Please provide us with a date in January that would be most
convenient for the Town of Oro-Medonte and yourself to raise our flag so that we may notify the media
accordingly.
As Crime Stoppers is a civilian, non-profit charitable organization that brings together in a cooperative
relationship the police services of a community, the media and members of the community in the fight against
crime. Since Crime Stoppers is not a police program, it is important for our organization to provide as many
awareness events possible to provide this information to the public and we would greatly appreciate your
assistance.
Thank you in advance for your consideration in attending this event.
Kind regards,
Whitney Walsh — President, Crime Stoppers of Simcoe Dufferin Muskoka
WE PAY CASH FOR : 11222-8477
Page 167 of 168
20.a) 2023-006, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-006
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, January 25,2023
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides
that the powers of the Municipal Council shall be exercised by By-Law, unless the
municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte deems
it expedient that the proceedings at this Council Meeting be confirmed and adopted by
By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, January
25, 2023, and in respect to each Motion, Resolution and other actions passed and
taken by the Council at its said Meeting is, except where prior approval of the
Ontario Land Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary on
behalf of the Council of the Corporation of the Township of Oro-Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
- X
By-Law Read a First, Second and Third time, and Passed this 25t" day of January,
2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 168 of 168
