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Proud Heritage, Exciting Future
Wednesday, December 14, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
8:44 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Director, Human Resources; Nelly
Morrow, Director, Finance/Chief Financial Officer; Derek Witlib, Acting
Director Development Services; Catherine McCarroll, Intermediate
Planner; Jennifer Whitley, Economic Development/Communications
Advisor; Vanessa Cooper, Executive Assistant, Mayor & Council and
CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
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Council Meeting Minutes — Wednesday, December 14, 2022.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C221214-1
Moved by Young, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, December 14, 2022
be received and adopted, as amended, to withdraw Item 16a) Correspondence dated
October 29, 2022 from Eric Harkonen, Founder/President, Vetta Nordic Spa re: Request for
Amendment to Noise By-law and defer the item to the January 25, 2023 Council meeting.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C221214-2
Moved by Lavoie, Seconded by Young
Be it resolved that we do now go in Closed Session at 8:47 a.m. to discuss
• Robin Dunn, CAO re: Education or Training of Members; Solicitor -client privilege
(Municipal Law -Authorities under Municipal Act) [Education or training of members in
accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended].
• Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
b) Motion to Rise and Report.
Motion No. C221214-3
Moved by Clark, Seconded by Schell
Be it resolved that we do now Rise at 10:52 a.m. and recess until 11:00 a.m. at which time
we shall Report on the Closed Session Items.
Carried.
Notre Dame Public School presented seasonal songs.
Motion No. C221214-4
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now go in Closed Session at 11:37 a.m. to discuss the items as
outlined on the agenda.
Carried.
Motion No. C221214-5
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now Rise at 12:54 p.m.
Carried.
Motion No. C221214-6
Moved by Schell, Seconded by Bard
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-
165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Motion No. C221214-7
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now go in Closed Session at 12:55 p.m.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
Motion No. C221214-8
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now Rise at 2:58 p.m. and Report on the Closed Session Items 4c)
and d).
Carried.
c) Robin Dunn, CAO re: Education or Training of Members; Solicitor -client privilege
(Municipal Law -Authorities under Municipal Act).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Michelle Jakobi, Director, Environmental Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human
Resources; Nelly Morrow, Director, Finance/Chief Financial Officer; Derek Witlib, Acting
Director Development Services; Jenny Legget, Communications & Public Relations Officer
John Mascarin, Aird & Berlis LLP.
Motion No. C221214-9
Moved by Bard, Seconded by Lavoie
Be it resolved that the confidential correspondence and presentation presented by Robin
Dunn, CAO; and John Mascarin, Aird & Berlis LLP re: Education or Training of Members;
Solicitor -client privilege (Municipal Law -Authorities under Municipal Act) be received.
Carried.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Michelle Jakobi, Director, Environmental Services; Donna Hewitt, Director,
Corporate Services; Jenny Legget, Communications & Public Relations Officer.
Motion No. C221214-10
Moved by Hutcheson, Seconded by Clark
Be it resolved that the confidential correspondence presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual (Municipal Services Corporation) be
received and considered in conjunction with Item 11 b).
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 9, 2022.
b) Minutes of Inaugural meeting of Council held on Wednesday, December 7, 2022.
Motion No. C221214-11
Moved by Young, Seconded by Schell
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, November 9, 2022; and
b) Inaugural meeting of Council held on Wednesday, December 7, 2022
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated November 22, 2022 from John Milton, CAO, Ontario Recreation
Facilities Inc., (ORFA) re: Grace Beaman, Facility Labourer, 2022 Award Recipient of
Doug Poulin Certificate of Achievement.
Motion No. C221214-12
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the correspondence dated November 22, 2022 from John Milton, CAO, Ontario
Recreation Facilities Inc., (ORFA) re: Grace Beaman, Facility Labourer, 2022 Award
Recipient of Doug Poulin Certificate of Achievement be received.
2. That Grace Beaman, Facility Labourer, be recognized under the Mayor's signature.
Carried.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
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Council Meeting Minutes — Wednesday, December 14, 2022.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO re: Bill 23, More Homes Built Faster Act, 2022.
Motion No. C221214-13
Moved by Schell, Seconded by Clark
Be it resolved that the verbal information presented by Robin Dunn, CAO; and Derek Witlib,
Acting Director, Development Services re: Bill 23, More Homes Built Faster Act, 2022 be
received; and that staff report back to Council on the matter.
Carried.
b) ES2022-9, Robin Dunn, CAO re: Municipal Services Corporation (MSC) Board of
Director Appointments.
Motion No. C221214-14
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That ES2022-09, Robin Dunn, CAO re: Municipal Services Corporation (MSC) Board of
Director Appointments be received and adopted.
2. That Council appoint the following three (3) independent directors for the MSC Hold Co.
& Operating Co.: Darren LeClair; John Sloan; John Skorobahacz.
3. That Council reappoint the Township of Oro-Medonte CAO to the MSC Hold Co. &
Operating Co. as the Chief Executive Officer (CEO).
4. That Council appoint the Township Director, Environment Services to the MSC
Operating Co. as the Chief Operating Officer (COO).
5. And that, Council direct staff to electronically distribute an Expression of Interest to
existing and former Council members for the remaining Municipal Member
representative on the MSC Hold Co.
6. And further that, staff collect the responses for discussion and consideration by Council
for appointment of the Municipal Member representative for the MSC Hold Co. director
position at the January 11, 2023 meeting of Council.
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
c) CS2022-24, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2023
Conference Schedule for Council Members.
Motion No. C221214-15
Moved by Clark, Seconded by Bard
Be it resolved
1. That CS2022-24, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2023
Conference Schedule for Council Members be received and adopted.
2. That Peter Lavoie be authorized to attend ROMA (Rural Ontario Municipal Association)
Conference Toronto ON January 22-24, 2023.
3. And That the Executive Assistant, Mayor and Council & CAO make the necessary
arrangements accordingly.
Carried.
d) FES2022-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Dispatch
Services Agreement [Refer to Item 18e)].
Motion No. C221214-16
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That FES2022-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire
Dispatch Services Agreement be received and adopted.
2. That the Clerk be authorized to sign the agreement.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. And that the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's
signature.
Carried.
e) FES2022-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services Agreement [Refer to Item 18d)].
Motion No. C221214-17
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That FES2022-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1
Central Emergency Reporting Bureau (C.E.R.B.) Services Agreement be received and
adopted.
2. That the Clerk be authorized to sign the agreement.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. And that the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's
signature.
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
f) CS2022-25, Yvonne Aubichon, Clerk; Janette Teeter, Deputy Clerk re: 2022-2026 Term of
Council, Appointment Opportunities to Township Committees/Task Forces and
Agency/Board Representation.
Motion No. C221214-18
Moved by Hutcheson, Seconded by Schell
Be it resolved
That CS2022-25, Yvonne Aubichon, Clerk and Janette Teeter, Deputy Clerk re: 2022-2026
Term of Council, Appointment Opportunities be received and adopted.
That the applicable outside agency/Board's be advised of Council's decision accordingly under
the Mayor's signature.
That David Clark be appointed to the Barrie Area Physician Recruitment Committee for the
2022-2026 term of Council.
That Lori Hutcheson (2022-2024); and
Peter Lavoie (2025-2026)
be appointed as an alternate member to the Council of the County of Simcoe during an
absence of the Mayor or Deputy Mayor for the 2022-2026 term of Council.
That the appropriate draft by-law be brought forward for Council's consideration.
That the County of Simcoe be advised of Council's decision under the Clerk's signature.
That the Township Heritage Committee be continued.
That Rick Schell be appointed, as Chair, and Lori Hutcheson be appointed, as Co -Chair, to the
Heritage Committee for the 2022-2026 term of Council.
That the Township Human Resources Committee be continued.
That Lori Hutcheson be appointed, as Chair, and David Clark be appointed, as Co -Chair, to the
Human Resources Committee for the 2022-2026 term of Council.
That the Township Internet Connectivity Task Force be continued.
That Rick Schell and Peter Lavoie be appointed to the Internet Connectivity Task Force for the
2022-2026 term of Council.
That Robert Young be appointed to the Joint Accessibility Advisory Committee for the
2022-2026 term of Council.
That Randy Greenlaw be appointed to the Lake Simcoe Region Conservation Authority for
the 2022-2026 term of Council.
That Rick Schell be appointed to the Nottawasaga Valley Conservation Authority for the
2022-2026 term of Council.
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Council Meeting Minutes — Wednesday, December 14, 2022.
That Rick Schell be appointed to the Orillia & Area Physician Recruitment Committee for
the 2022-2026 term of Council.
That Peter Lavoie be appointed to the Orillia & Lake Country Tourism for the 2022-2026 term
of Council.
That John Bard be appointed to the Orillia District Chamber of Commerce for the 2022-2026
term of Council.
That John Bard be appointed to the Orillia Public Library Board for the 2022-2026 term of
Council.
That John Bard be appointed to the Oro-Medonte Chamber of Commerce & Tourism for the
2022-2026 term of Council.
That Lori Hutcheson be appointed to the Severn Sound Environmental Association for the
2022-2026 term of Council
That Peter Lavoie be appointed to the Top Aggregate Producing Municipalities of Ontario
for the 2022-2026 term of Council.
That the Township Development Services Committee be continued.
That the appropriate draft by-law be brought forward for Council's consideration.
That the Township Citizen/Senior of the Year Advisory Group be continued.
That the Economic Development Roundtable be continued and that David Clark, Peter
Lavoie and Randy Greenlaw be appointed for the 2022-2026 term of Council.
g) CS2022-26, Yvonne Aubichon, Clerk re: Procedural By -Law Update.
Motion No. C221214-19
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That CS2022-26, Yvonne Aubichon, Clerk re: Procedural By -Law Update be
received and adopted.
2. That the proposed updates to the Procedural By-law. outlined in CS2022-26. be
effective immediately and the draft by-law be brought forward for Council's
consideration.
Carried.
Carried.
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Council Meeting Minutes — Wednesday,
December 14, 2022.
12.Reports of Municipal Officers for
None.
13.Reports of Members of Council:
Information Only:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy
Mayor/Councillor Lavoie.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw; Councillor
Schell.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Holiday Office Closure, Friday, December 23, 2022 @
12:30 p.m. to Monday, January 2, 2023; Offices to re -open on Tuesday, January 3,
2023.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 23,
2022.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority re: Minutes of September 23, 2022 meeting
and Highlights of November 25, 2022 meeting.
Staff Recommendation: Receive for Information Only.
d) Minutes of Barrie Public Library Board meeting held on October 27, 2022.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 8, 2022 from Melissa Robertson, Director of
Corporate Services and Operational Services, Orillia Public Library re: Township of Oro-
Medonte Statistics: October 2022.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated November 14, 2022 from Doug Ford, Premier of Ontario re:
Letter of Congratulations.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, December 14, 2022.
Motion No. C221214-20
Moved by Clark, Seconded by Lavoie
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Holiday Office Closure, Friday, December 23, 2022 @
12:30 p.m. to Monday, January 2, 2023; Offices to re -open on Tuesday, January 3,
2023.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 23,
2022.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority re: Minutes of September 23, 2022 meeting
and Highlights of November 25, 2022 meeting.
Received for Information Only.
d) Minutes of Barrie Public Library Board meeting held on October 27, 2022.
Received for Information Only.
e) Correspondence dated November 8, 2022 from Melissa Robertson, Director of Corporate
Services and Operational Services, Orillia Public Library re: Township of Oro-Medonte
Statistics: October 2022.
Received for Information Only.
f) Correspondence dated November 14, 2022 from Doug Ford, Premier of Ontario re: Letter
of Congratulations.
Received for Information Only.
Carried.
16. Communications/Petitions:
a) Correspondence dated October 29, 2022 from Eric Harkonen, Founder/President, Vetta
Nordic Spa re: Request for Amendment to Noise By-law.
This item was withdrawn, upon the adoption of the agenda and to be deferred to the January
25, 2023 Council meeting
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Council Meeting Minutes — Wednesday, December 14, 2022.
b) Correspondence dated November 14, 2022 from Melissa Carruthers, Risk Management
Official/Risk Mgmt. Inspector, Severn Sound Environmental Association (SSEA); and Bill
Thompson, Manager, Watershed Plans and Strategies, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments Due by
Monday, December 19, 2022.
Motion No. C221214-21
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That the correspondence dated November 14, 2022 from Melissa Carruthers, Severn
Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by
Monday, December 19, 2022, Request for Council Resolution be received.
2. That Council endorse the proposed amendments to the Oro-Medonte chapters of the
Severn Sound Assessment Reports, as well as the South Georgian Bay Lake Simcoe
Source Protection Plan outlined in the "Amendments to South Georgian Bay Lake
Simcoe Source Protection Plan, Notification of Consultation Pursuant to Section 34(2)
and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07" per the
correspondence dated November 14, 2022.
3. That the SSEA be advised of Council's decision under the Director, Environmental
Services' signature.
Carried.
17.Notice of Motions:
None.
18. By -Laws:
a) 2022-100: A By-law to Constitute and Appoint a Development Services Committee and
to Repeal By-law 2022-051.
b) 2022-103: Being a By -Law to Appoint an Alternate Member (Bi-Annually) to the Council
of the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal
By -Law No. 2019-014.
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Council Meeting Minutes — Wednesday, December 14, 2022.
c) 2022-104: A By-law to Adopt an Emergency Management Program and to meet other
Requirements under the Emergency Management and Civil Protection Act and to repeal
By -Law No. 2020-083.
d) 2022-105: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By -Law No. 2021-097.
e) 2022-106: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2021-09.
Motion No. C221214-22
Moved by Lavoie, Seconded by Clark
Be it resolved that By -Law Nos. 2022-100, 2022-103, 2022-104, 2022-105 and 2022-106:
a) 2022-100: A By-law to Constitute and Appoint a Development Services Committee and
to Repeal By-law 2022-051.
b) 2022-103: Being a By -Law to Appoint an Alternate Member (Bi-Annually) to the Council
of the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal
By -Law No. 2019-014.
c) 2022-104: A By-law to Adopt an Emergency Management Program and to meet other
Requirements under the Emergency Management and Civil Protection Act and to repeal
By -Law No. 2020-083.
d) 2022-105: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-Medonte
and the City of Orillia and to Repeal By -Law No. 2021-097.
e) 2022-106: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2021-09
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
19.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, December 14, 2022.
20.Confirmation By -Law:
a) 2022-107: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 14, 2022.
Motion No. C221214-23
Moved by Bard, Seconded by Young
Be it resolved that By -Law No. 2022-107: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 14, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C221214-24
Moved by Clark, Seconded by Schell
Be it resolved that we do now adjourn at 3:38 p.m.
p)(
ayor, Randy Greenlaw
\,odes
Cler Yvonne Aubichon
Carried.
Carried.
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