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Proud Heritage, Exciting Posture
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, September 14, 2022 8:30 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Director, Human Resources; Nelly Morrow, Director, Finance/Chief
Financial Officer; Garry McCartney, Chief Building Official; Derek Witlib,
Manager, Planning Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT); Chris Williams, Andrea Skinner, David Reiter, Meaghan
Barrett, Aird & Berlis LLP
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, September 14, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220914-1
Moved by Scott, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, September 14, 2022
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220914-2
Moved by Keane, Seconded by Hough
Be it resolved that we do now go in Closed Session at 8:32 a.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality (Short Term Rentals
(Airbnb)); and (918 Line 3 South).
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
b) Motion to Rise and Report.
Motion No. C220914-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 10:12 a.m. and Report on the Closed Session Items 4
c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege
((Short Term Rentals (Airbnb)).
d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (918
Line 3 South).
Carried.
c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege;
Litigation affecting the municipality (Short Term Rentals (Airbnb)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Chris Williams, Meaghan Barrett,
Aird & Berlis LLP.
Motion No. C220914-4
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the confidential memorandum correspondence dated September 14, 2022 Aird &
Berlis LLP and presented by Andria Leigh, Deputy CAO/Director, Development Services;
Chris Williams, and Meaghan Barrett, Aird & Berlis LLP re: Solicitor -client privilege;
Litigation affecting the municipality (Short Term Rentals (Airbnb)) be received.
2. That staff and legal counsel proceed as directed.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
d) Robin Dunn, CAO re: Litigation affecting the municipality; Solicitor -client privilege (918
Line 3 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; David Reiter, Chris Williams,
Andrea Skinner, Aird & Berlis LLP.
Motion No. C220914-5
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, Chris Williams,
and David Reiter, Aird & Berlis LLP re: Litigation affecting the municipality; Solicitor -client
privilege (918 Line 3 South) be received.
2. That staff and legal counsel proceed as directed by Council.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Thursday, August 18, 2022.
b) Minutes of Special Council meeting held on Monday, August 22, 2022.
c) Minutes of Special Council meeting held on Wednesday, September 7, 2022.
Motion No. C220914-6
Moved by Veitch, Seconded by Keane
Be it resolved that the draft
a) Minutes of Council meeting held on Thursday, August 18, 2022;
b) Minutes of Special Council meeting held on Monday, August 22, 2022; and
c) Minutes of Special Council meeting held on Wednesday, September 7, 2022;
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Dr. Matthew Miller, Chair; and Pat Thor, Physician Recruitment Liaison, Orillia & Area
Physician Recruitment & Retention Committee re: Access to Primary Care for Residents
of Oro-Medonte.
Motion No. C220914-7
Moved by DeSousa, Seconded by Keane
Be it resolved
1. That the deputation presented by Dr. Matthew Miller, Chair; and Pat Thor, Physician
Recruitment Liaison, Orillia & Area Physician Recruitment & Retention Committee re:
Access to Primary Care for Residents of Oro-Medonte be received.
2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be
suspended.
3. That the request be referred to the 2023-2024 budget deliberations.
Carried.
b) Cameron Epp, Watershed Resilience Coordinator and Aisha Chiandet, Water Scientist,
Severn Sound Environmental Association (SSEA) re: Benefits of Becoming a Member of
the Bee City Canada Initiative for Township of Oro-Medonte.
Motion No. C220914-8
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That the deputation presented by Cameron Epp, Watershed Resilience Coordinator,
Severn Sound Environmental Association (SSEA) re: Benefits of Becoming a
Member of the Bee City Canada Initiative for Township of Oro-Medonte be
received.
2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be
suspended.
3. That the request be referred to the 2023-2024 budget deliberations.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
16. Communications/Petitions:
b) Correspondence dated August 15, 2022 from Michelle Hudolin, Wetlands and
Habitat Biologist, Severn Sound Environmental Association (SSEA) re: Tree
Seedling Distribution Project - Request for Municipal Assistance in 2023.
Michelle Hudolin, SSEA provided additional comments.
Motion No. C220914-9
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the correspondence dated August 15, 2022 from Michelle Hudolin, Wetlands
and Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling
Distribution Project - Request to Consider Municipal Participation in 2023 be
received.
2. That the Council Members of the Township of Oro-Medonte may provide assistance
with the pick-up, sorting and distribution of tree seedlings in Oro-Medonte.
3. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
c) Michael Powell, Adjunct Professor; and William Shotyk, Bocock Chair for Agriculture and
the Environment, Department of Renewable Resources; University of Alberta re:
Possible Partnership between Township of Oro-Medonte and a Novel Groundwater
Project to Understand the Quality of Spring Water in North Simcoe County.
Motion No. C220914-10
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That the deputation presented by Dr. Michael Powell, Adjunct Professor; and Dr. William
Shotyk, Bocock Chair for Agriculture and the Environment, Department of Renewable
Resources; University of Alberta re: Possible Partnership between Township of Oro-
Medonte and a Novel Groundwater Project to Understand the Quality of Spring Water in
North Simcoe County be received.
2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be
suspended.
3. That a partnership with the project, as referred to in the presentation be supported, in
principle, pending budget implications.
4. That the Director, Environmental Services report back on the parameters of this
partnership including the role the Township will play.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Joint Compliance Audit
Committee (JCAC) [Refer to Item 18a)].
Motion No. C220914-11
Moved by Hough, Seconded by Scott
Be it resolved
1. That CS2022-20, Yvonne Aubichon, Clerk re: Establish and Appoint a Joint Compliance
Audit Committee (JCAC) be received and adopted.
2. That draft by-law No. 2022-083 To Establish and Appoint a Joint Compliance Audit
Committee be brought forward for Council's consideration.
3. That the County of Simcoe be advised of Council's decision under the Clerk's signature.
Carried.
12.Reports of Municipal Officers for Information Only:
a) DS2022-112, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January -June 2022.
b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning Division Activity
Summary (Development Applications, Planning, GIS, and Heritage Committee Projects)
April 2021-August 2022.
c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Municipal Law Enforcement Occurrence Report -January -
June 2022.
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Council Meeting Minutes — Wednesday, September 14, 2022.
Motion No. C220914-12
Moved by Scott, Seconded by Hough
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2022-112, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January -June 2022.
b) DS2022-121, Derek Witlib, Manager, Planning Services re: Planning Division Activity
Summary (Development Applications, Planning, GIS, and Heritage Committee Projects)
April 2021-August 2022.
c) DS2022-122, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Municipal Law Enforcement Occurrence Report -January -
June 2022.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Scott.
14.Announcements:
The following members of Council provided Announcements: Councillors Keane, Veitch and
Scott.
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Council Meeting Minutes — Wednesday, September 14, 2022.
15.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
2. Township of Oro-Medonte, Notice, National Day for Truth and Reconciliation,
Township Facility Closures, Friday, September 30, 2022.
b) Correspondence dated August 17, 2022 from Jill Dunlop, MPP, Simcoe North re: Follow
Up to Meeting, August 12, 2022 - Warminster Crosswalk Safety Concerns.
Staff Recommendation: Receive for Information Only.
c) Memorandum Correspondence dated September 2, 2022 from Orillia Public Library re:
Township of Oro-Medonte Statistics: August 2022.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority, minutes of meeting held on June 24, 2022
and highlights of meeting held on August 26, 2022.
Staff Recommendation: Receive for Information Only.
Motion No. C220914-13
Moved by DeSousa, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
2. Township of Oro-Medonte, Notice, National Day for Truth and Reconciliation, Township
Facility Closures, Friday, September 30, 2022.
b) Correspondence dated August 17, 2022 from Jill Dunlop, MPP, Simcoe North re: Follow
Up to Meeting, August 12, 2022 - Warminster Crosswalk Safety Concerns.
Received for Information Only.
c) Memorandum Correspondence dated September 2, 2022 from Orillia Public Library re:
Township of Oro-Medonte Statistics: August 2022.
Receive for Information Only.
d) Nottawasaga Valley Conservation Authority, minutes of meeting held on June 24, 2022
and highlights of meeting held on August 26, 2022.
Receive for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
16. Communications/Petitions:
a) Correspondence dated July 22, 2022 from Sylvia Stark, Executive Director, Oro-
Medonte Chamber of Commerce & Tourism re: Request to Subsidize a Bridge Loan.
Motion No. C220914-14
Moved by Veitch, Seconded by Hough
Be it resolved
1. That the correspondence dated July 22, 2022 from Sylvia Stark, Executive Director, Oro-
Medonte Chamber of Commerce & Tourism re: Request to Subsidize a Bridge Loan be
received.
2. That the request to subsidize a bridge loan in the amount of $50,000.00 be approved.
3. That the balance be referred to the Chief Administrative Officer (CAO) in accordance with
By -Law No. 2022-027.
4. That the Mayor and Clerk be authorized to execute the necessary loan agreement with
the Oro-Medonte Chamber of Commerce & Tourism.
5. That the applicant be advised of Council's decision under the Mayor's signature.
Unanimously Carried.
17.Notice of Motions:
None.
18. By -Laws:
a) 2022-083: A By-law to Establish and Appoint a Joint Compliance Audit Committee.
b) 2022-081: A By-law to Appoint Building Inspectors and to Repeal By-laws 2021-088 and
2022-053.
Motion No. C220914-15
Moved by Keane, Seconded by Greenlaw
Be it resolved that By -Law Nos. 2022-083 and 2022-081:
a) 2022-083: A By-law to Establish and Appoint a Joint Compliance Audit Committee;
b) 2022-081: A By-law to Appoint Building Inspectors and to Repeal By-laws 2021-088 and
2022-053
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, September 14, 2022.
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By -Law:
a) 2022-086: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 14, 2022.
Motion No. C220914-16
Moved by DeSousa, Seconded by Keane
Be it resolved that By -Law No. 2022-086: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 14, 2022 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C220914-17
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 12:26 p.m.
Carried.
eity Clerk, Janette Teeter
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