09 28 2022 Council MinutesetToror �
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Proud Heritage, Exciting Future
Wednesday, September 28, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor lan Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Tamara Obee, Director, Human Resources; Justin Metras,
Manager, Infrastructure and Capital Projects; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
At the request of the Chair, the Clerk read the Land Acknowledgement as follows:
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Meeting Minutes — Wednesday, September 28, 2022.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220928-1
Moved by DeSousa, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, September 28, 2022
be received and adopted.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 14, 2022.
b) Minutes of Public Meeting held on Thursday, September 8, 2022.
Motion No. C220928-2
Moved by Hough, Seconded by Keane
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, September 14, 2022
be received and adopted as printed and circulated;
and that the draft
b) Minutes of Public Meeting held on Thursday, September 8, 2022
be received.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2022.
6. Recognition of Achievements:
a) Karla Musso-Garcia, Manager, Operations re: Recognition of Achievements.
Motion No. C220928-3
Moved by Greenlaw, Seconded by Hough
Be it resolved
1. That the correspondence re: Karla Musso-Garcia, Manager, Operations, Recognition of
Achievements be received.
2. That Karla Musso-Garcia, Manager, Operations be recognized under the Mayor's
signature.
Carried.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) OCS2022-26, Justin Metras, Manager, Infrastructure and Capital Projects re: Prohibit
Heavy Trucks — Warminster Sideroad [Refer to Item 18c)].
Motion No. C220928-4
Moved by Scott, Seconded by Veitch
Be it resolved
_1. That OCS2022-26, Justin Metras, Manager, Infrastructure and Capital Projects re:
Prohibit Heavy Trucks — Warminster Sideroad be received and adopted.
2. That By-law # 2021-060 be amended to prohibit heavy truck traffic on Warminster
Sideroad from Highway 12 to Townline Road.
3. That the appropriate By-law be brought forward for Council's ratification.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2022.
b) OCS2022-27, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS2022-
09 Supply and Delivery of Winter Sand and Winter Salt.
Motion No. C220928-5
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That OCS2022-27, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2022-09 Supply and Delivery of Winter Sand and Winter Salt be received and
adopted;
2. That Tender OCS2022-09 Supply and Delivery of Winter Sand be awarded to Darren
Neil and Sons excavating Ltd. as follows:
o Small Crescent $14.07 / tonne
o South Pit $13.35 / tonne
o North Pit $13.35 / tonne
o North Yard $15.44 / tonne
3. That the Township continue with the Georgian Bay Purchasing Cooperative for the
purchase of road salt at a rate of $66.30 per tonne and treated salt at $93.92 per tonne.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
c) HR2022-2, Tamara Obee, Director, Human Resources re: Human Resources Policies
Review.
Motion No. C220928-6
Moved by Hough, Seconded by Scott
Be it resolved
1. That HR2022-02, Tamara Obee, Director, Human Resources re: Human Resources
Policies Review be received and adopted.
2. That the following Human Resources Policies be amended as outlined in HR2022-2:
• POL-HR-4.08 — To Recognize Life Events;
• POL-HR-5.03 — Self -Insurance of Vision Care;
• POL-HR-6.02 — Vacation;
• POL-HR-6.06 — Leaves of Absence;
and be enacted effective immediately.
3. That draft Human Resources Policy POL-HR-2.14 — Electronic Monitoring Policy be
enacted effective immediately.
4. And that Staff be advised accordingly.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2022.
12.Reports of Municipal Officers for Information Only:
a) FI2022-15, Nelly Morrow, Director, Finance/Chief Financial Officer re: Financial
Executive Summary Report - Q1 & Q1 2022.
Motion No. C220928-7
Moved by Veitch, Seconded by Keane
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) FI2022-15, Nelly Morrow, Director, Finance/Chief Financial Officer re: Financial Executive
Summary Report—Q1 & Q2 2022.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Deputy Mayor Hough.
14.Announcements:
The following member of Council provided Announcements: Councillor Scott.
15. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
2. Township of Oro-Medonte Notice, National Day for Truth and Reconciliation
Township Facility Closures, Friday, September 30, 2022.
3. Township of Oro-Medonte, Notice, Thanksgiving Day, Monday, October 10, 2022.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 22,
2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, August
26, 2022.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, September 28, 2022.
Motion No. C220928-8
Moved by Scott, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
2. Township of Oro-Medonte Notice, National Day for Truth and Reconciliation Township
Facility Closures, Friday, September 30, 2022.
3. Township of Oro-Medonte, Notice, Thanksgiving Day, Monday, October 10, 2022.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 22,
2022.
Received for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, August
26, 2022.
Received for Information Only.
Carried.
16. Communications/Petitions:
None.
17.Notice of Motions:
None.
18. By -Laws:
a) 2022-085: A By-law of The Corporation of The Township of Oro-Medonte to Authorize
the Borrowing Upon Amortizing Debentures in the Principal amount of
$1,600,000.00towards the Cost of Bridge 4.
b) 2022-087: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte — Rowanwood Road.
c) 2022-092: A By-law to Amend By-law 2021-060 A By-law to Prohibit Heavy Truck Traffic
On Certain Highways within the Township of Oro-Medonte (No Heavy Truck Routes).
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Council Meeting Minutes — Wednesday, September 28, 2022.
Motion No. C220928-9
Moved by Keane, Seconded by DeSousa
Be it resolved that By -Law Nos. 2022-085, 2022-087 and 2022-092
a) 2022-085: Debenture By-law (Road Improvement Acceleration and Bridge 4 Work)
b) 2022-087: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte — Rowanwood Road;
c) 2022-092: A By-law to Amend By-law 2021-060 A By-law to Prohibit Heavy Truck Traffic
On Certain Highways within the Township of Oro-Medonte (No Heavy Truck Routes);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2022)
Statistic Update.
Motion No. C220928-10
Moved by Veitch, Seconded by DeSousa
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 2 (April, May, June 2022)
Statistic Update be received.
Carried.
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Council Meeting Minutes — Wednesday, September 28, 2022.
20.Confirmation By -Law:
a) 2022-089: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 28, 2022.
Motion No. C220928-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2022-089: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 28, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C220928-12
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 9:51 a.m.
417
Mayor, H.S. H ghes
12(
Cle Yvonne Aubichon
Carried.
Carried.
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