08 18 2022 Council Minutes-411109.1
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Proud Heritage, Exciting Fut:ire
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Thursday, August 18, 2022 8:31 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Nelly Morrow,
Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Roz Llewellyn, Manager, Facilities &
Parks (Acting); Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Patrick Howse, Information Technology Technician; and Zachary Astin, IT
Help Desk Technician (IT); Chris Williams, David Reiter, Scott Stoll, Aird
& Berlis LLP
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Thursday, August 18, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220818-1
Moved by Scott, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Thursday, August 18, 2022 be
received and adopted.
Carried.
Motion No. C220818-2
Moved by Hough, Seconded by Veitch
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
3. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220818-3
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now go in Closed Session at 8:32 a.m. to discuss
• Solicitor -client privilege (West 1/2 Lot 11, Concession 8);
• Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
Carried.
It was confirmed there had been no audio when Council Rose from Closed Session; accordingly
Motions C220818-4 to C2208-7 were re -read.
b) Motion to Rise and Report.
Motion No. C220818-4
Moved by Keane, Seconded by DeSousa
Be it resolved that we Rose at 9:15 a.m. and Recessed until 9:35 a.m. and, due to technical
difficulties, will Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8); and
d) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development Services re:
Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information
Technology Technician; and Zachary Astin, IT Help Desk Technician (IT); Chris Williams, David
Reiter, Scott Stoll, Aird & Berlis LLP.
Motion No. C220818-5
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the confidential memorandum correspondence dated August 10, 2022 from Scott Stoll,
Aird & Berlis LLP and presented by Robin Dunn, CAO; and Scott Stoll, Aird & Berlis LLP re:
Solicitor -client privilege (West 1/2 Lot 11, Concession 8) be received.
2. That staff and legal counsel proceed as directed.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
d) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development Services re:
Litigation affecting the municipality; Solicitor -client privilege (918 Line 3 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse,
Information Technology Technician; and Zachary Astin, IT Help Desk Technician (IT); Chris
Williams, David Reiter, Aird & Berlis LLP.
Motion No. C220818-6
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence dated August 12, 2022 from David Reiter, Aird &
Berlis LLP and presented by Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director,
Development Services; Chris Williams and David Reiter, Aird & Berlis LLP re: Litigation
affecting the municipality; Solicitor -client privilege (918 Line 3 South) be received.
2. That staff and legal counsel proceed as directed.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, July 6, 2022.
b) Minutes of Special Council meeting held on Thursday, July 21, 2022.
c) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, July 21,
2022.
d) Minutes of Human Resources Committee meeting held on Monday, August 8, 2022.
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Council Meeting Minutes — Thursday, August 18, 2022.
Motion No. C220818-7
Moved by Greenlaw, Seconded by Keane
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, July 6, 2022; and
b) Minutes of the Special Council meeting held on Thursday, July 21, 2022
be received and adopted as printed and circulated;
and that the
c) Minutes of the Joint Accessibility Advisory Committee meeting held on Thursday,
July 21, 2022;
d) Draft Minutes of Human Resources Committee meeting held on Monday, August 8,
2022
be received.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
10. Reports of Municipal Officers for Action:
e) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL-HR-2.12,
COVID-19 Vaccination Policy Update.
Motion No. C220818-8
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the PowerPoint presentation provided by Robin Dunn re: POL-HR-2.12, COVID-19
Vaccination Policy Update be received.
2. That
• POL-HR-2.12 - COVID-19 Vaccination Policy be suspended effective immediately for
all personnel, pending a completion of a revised Corporate Policy,
• Current testing requirements for unvaccinated employee's be suspended effective
immediately, except for those employed within the Township's Fire & Emergency
Services (F&ES),
• And that the requirement for all new employee's be fully vaccinated prior to
commencing employment, be suspended at this time - excluding F&ES.
3. And that
• Staff will continue to monitor Public Health updates & direction and take actions as
required
• Staff will report back regarding development of a broadened Infectious Disease Policy
for consideration at\prior to the November Council meeting.
Carried.
8. Deputations/Presentations:
a) Presentation by Gary Scandlan, Watson & Associates Economists Ltd. re: Township of
Oro-Medonte, Development Charges Council Workshop.
Motion No. C220818-9
Moved by Scott, Seconded by Keane
Be it resolved
1. That the presentation dated August 18, 2022 and provided by Gary Scandlan and Byron
Tan, Watson & Associates Economists Ltd. re: Township of Oro-Medonte, Development
Charges Council Workshop be received.
2. That Council support proceeding with Option 2 as outlined in the presentation effective
immediately.
3. That staff and Watson & Associates Economists Ltd. proceed with the background study
to identify options for reductions to non-residential development charges in accordance
with Option 3.
4. That staff and Watson & Associates Economists Ltd. proceed accordingly.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) CS2022-19, Jennifer Whitley, Economic Development/ Communications Advisor re:
Gateway Sign Fabrication & Installation Award — Part A CS-T-2022-001.
Motion No. C220818-10
Moved by Keane, Seconded by Scott
Be it resolved
1. That CS2022-19, Jennifer Whitley, Economic Development/ Communications Advisor re:
Gateway Sign Fabrication & Installation Award — Part A CS-T-2022-001 be received and
adopted.
2. That Tender CS-T- 2022-001 Gateway Sign Fabrication & Installation Award - Part A be
awarded to Spectra Advertising in the amount of $60,156.44.
3. That the Economic Development/ Communications Advisor be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Economic Development/
Communications Advisor's signature.
Carried.
b) OCS2022-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender, OCS2022-009 — Line 15 North Culvert Replacements.
Motion No. C220818-11
Moved by Hough, Seconded by Veitch
Be it resolved
1. That OCS2022-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender, OCS2022-009 — Line 15 North Culvert Replacements be received and
adopted.
2. That Tender OCS2022-009 Line 15N Culvert Replacements be awarded to Leading Edge
Earthworks Inc. in the amount of $42,675 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
c) OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re: Oro-Medonte
Community Arena Ice Rental Fees 2022-23.
Motion No. C220818-12
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That OCS2022-24, Roz Llewellyn, Manager, Facilities & Parks (Acting) re: Oro-Medonte
Community Arena Ice Rental Fees 2022-23 be received and adopted.
2. That the proposed fees outlined in Table 3 of OCS2022-24 be approved and
implemented for the 2022/23 ice season.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Carried.
d) ES2022-7, Jennifer Barrick, Environmental Services Manager re: Updated Re -
Endorsement of Delegated Authority for Owner Representative of Township of Oro-
Medonte Drinking Water Systems & Sewage Works.
Motion No. C220818-13
Moved by Scott, Seconded by Hough
Be it resolved
1. That ES2022-7, Jennifer Barrick, Environmental Services Manager re: Updated Re -
Endorsement of Delegated Authority for Owner Representative of Township of Oro-
Medonte Drinking Water Systems & Sewage Works be received and adopted.
2. That the Director, Environmental Services or their designate, as defined in the Drinking
Water Systems Operational Plan as Top Management, be authorized to execute
documents on behalf of the Owner for matters related to the Township of Oro-Medonte
drinking water systems and sewage and sewage -related works as outlined in ES2022-07.
3. That the Environmental Services Supervisor (designated as Overall Responsible
Operator under the Safe Drinking Water Act, 2002 (as amended); and O. Reg 128/04:
Certification of Drinking Water System Operators and Water Quality Analysts (as
amended)) or their designate, be authorized to execute documents on behalf of the
Owner for matters related to the Township of Oro-Medonte drinking water systems and
sewage and sewage -related works as outlined in ES2022-07.
4. That the delegated authority under ES2022-07 applies to hard copy and electronic
formats.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
f) CS2022-17, Yvonne Aubichon, Clerk re: Procedural By-law Proposed Amendment [Refer
to Item 17a)].
Motion No. C220818-14
Moved by Hough, Seconded by Scott
Be it resolved
1. That CS2022-17, Yvonne Aubichon, Clerk re: Procedural By -Law Proposed Amendment
be received and adopted.
2. That the proposed amendment to the Procedural By-law, as outlined in CS2022-17, be
brought forward for Council's consideration.
Carried.
11. Reports of Municipal Officers for Information Only:
None.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Deputy Mayor Hough; Councillor
Scott.
b) Mayor H.S. Hughes, correspondence dated July 12, 2022 from (jade Maxwell Rodrigues,
Chief of Government and Community Relations & Protocol, York University re: York
University, School of Medicine, Request for Letter of Support.
Motion No. C220818-15
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated July 12, 2022 from (jade Maxwell Rodrigues, Chief of
Government and Community Relations & Protocol, York University and presented by
Mayor H.S. Hughes, re: York University, School of Medicine, Request for Letter of
Support be received.
2. That a letter of support be sent under the Mayor's signature.
Unanimously Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
c) Councillor Scott re: Request for Community Safety Committee, A Council Committee to
Address all Community Safety Concerns.
Motion No. C220818-16
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Request for Community
Safety Committee, A Council Committee to Address all Community Safety Concerns be
received.
2. That Council supports the creation of a Council Committee titled "Community Safety
Committee" for the 2022-2026 term of Council.
3. That staff bring forward the required budget allocations for the Committee as part of the
2023-2024 budget deliberations.
4. That staff bring back a Terms of Reference for Council's consideration following approval
of the 2023-2024 budget.
Carried.
d) Councillor Keane re: Internet Connectivity Task Force (ICTF) Update.
Motion No. C220818-17
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the verbal information presented by Councillor Keane re: Internet Connectivity Task
Force (ICTF) Update be received.
2. That letters of appreciation be forwarded to the members under the Mayor's signature.
13.Announcements:
None.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, Office Closure, Monday, September 5, 2022,
Labour Day.
2. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
b) Correspondence dated July 5 and August 2, 2022 from Orillia Public Library re: Oro-
Medonte Statistics: June and July 2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
24, 2022.
Staff Recommendation: Receive for Information Only.
d) Severn Sound Environmental Association (SSEA) re: Joint Municipal Service Board
(JMSB), 2022 First Quarter (Q1) Meeting, April 28, 2022 and Meeting Highlights July 26,
2022.
Staff Recommendation: Receive for Information Only.
Motion No. C220818-18
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice Office Closure, Monday, September 5, 2022,
Labour Day.
2. Township of Oro-Medonte, Notice, 2022 Regular Meetings of Council Schedule.
b) Correspondence dated July 5 and August 2, 2022 from Orillia Public Library Board re:
Oro-Medonte Statistics: June and July 2022.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 24,
2022.
Received for Information Only.
d) Severn Sound Environmental Association (SSEA) re: Joint Municipal Service Board
(JMSB), 2022 First Quarter (Q1) Meeting, April 28, 2022 and Meeting Highlights July 26,
2022.
Received for Information Only.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
15. Communications/Petitions:
a) Correspondence dated July 19 and 25, 2022 from Eric Harkonen, Founder/President,
Vetta Nordic Spa re: Request to Waive Interest to Water and Waste Water Treatment
2021 Invoices.
Motion No. C220818-19
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That the correspondence dated July 19 and 25, 2022 from Eric Harkonen,
Founder/President, Vetta Nordic Spa re: Request to Waive Interest to Water and
Waste Water Treatment 2021 Invoices be received.
2. That the request to waive interest to Water and Waste Water Treatment 2021
Invoices be respectfully declined.
3. That the applicant be advised of Council's decision under the Director,
Environmental Services' signature.
Carried.
16.Notice of Motions:
None.
17. By -Laws:
a) 2022-077: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law.
Motion No. C220818-20
Moved by Greenlaw, Seconded by Keane
Be it resolved that By -Law No. 2022-077
a) 2022-077: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Thursday, August 18, 2022.
18.Closed Session Items (Unfinished Items):
None.
Members of Council recessed to reconvene at 2:15 p.m. for Items 15b) and 15c).
15. Communications/Petitions:
b) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
c) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
Mr. Ewart presented Items 15b) and c).
Councillor Veitch participated remotely via telephone. Due to technical settings, Councillor
Veitch's video was not displayed.
19.Confirmation By -Law:
a) 2022-079: Being a by-law to confirm the proceedings of the Council meeting held on
Thursday, August 18, 2022.
Motion No. C220818-21
Moved by Keane, Seconded by Hough
Be it resolved that By -Law No. 2022-079: Being a by-law to confirm the proceedings of the
Council meeting held on Thursday, August 18, 2022 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220818-22
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 3:39 p.m.
Carried.
i4V 1)\,U4L.
Maydr, H.S. Hug es Dep Clerk, Janette Teeter
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