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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Monday, August 22, 2022 3:02 p.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Councillor Ian Veitch
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Nelly Morrow, Chief Financial Officer/Treasurer; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Director, Human
Resources; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Zachary Astin, IT Help Desk Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Special Council Meeting Minutes — Monday, August 22, 2022.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220822-1
Moved by Scott, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Monday, August 22, 2022
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC220822-2
Moved by Greenlaw, Seconded by Hough
Be it resolved that we do now go in Closed Session at 3:03 p.m. to discuss
• A position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Community Centre Partnership Agreements).
Carried.
b) Motion to Rise and Report.
Motion No. SC220822-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 3:55 p.m. and Report on the Closed Session Item 4c)
Shawn Binns, Director, Operations and Community Services re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations related to the municipality (Community
Centre Partnership Agreements).
• Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
c) Shawn Binns, Director, Operations and Community Services re: A position, plan,
procedure, criteria or instruction to be applied to any negotiations related to the
municipality (Community Centre Partnership Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Shawn Binns, Director, Operations and
Community Services; Nelly Morrow, Chief Financial Officer/Treasurer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Zachary Astin, IT Help Desk Technician (IT).
Motion No. SC220822-4
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated August 22, 2022 and presented by Shawn
Binns, Director, Operations and Community Services re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations related to the municipality
(Community Centre Partnership Agreements) be received.
2. That staff proceed as directed by Council.
Carried.
5. Deputations/Presentations:
a) Deputation by Jack Nolan and Ted Heighington re: Request to Reduce Speed Limit from
50 kmph to 40 kmph, Braestone Community.
Motion No. SC220822-5
Moved by Scott, Seconded by Keane
Be it resolved that the deputation correspondence and petition provided by Jack Nolan and
Ted Heighington re: Request to Reduce Speed Limit from 50 kmph to 40 kmph, Braestone
Community be received and referred to staff for a report.
6. Open Forum:
None.
Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
7. Reports of Municipal Officers for Action:
a) OSC2022-25, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update.
Motion No. SC220822-6
Moved by Hough, Seconded by Scott
Be it resolved
1. That OSC2022-25, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update be received and adopted.
2. That staff be authorized to submit a letter of commitment to the Ontario Ministry of
Education to accompany the Simcoe County District School Board's submission.
3. That staff continue to finalize the Development / Ownership and Operating agreements
with the Simcoe County District School Board for Council's future consideration.
4. That staff continue to provide updates through the Township's monthly project update
report.
Unanimously Carried.
b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Way Controls By-
law Update [Refer to Item 11 a)].
Motion No. SC220822-7
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Way Controls
By-law Update be received and adopted.
2. That the Clerk bring forward the amended Right of Way Control By-law, 2022-078 to
amend the schedules and consolidated By-law 2021-114, Being a By-law to Provide for
the Erection of Stop, Yield and Do Not Enter signs within the Township of Oro-Medonte
for Council's consideration.
Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re: Award of Tender
OCS2019-015 — 1 Year Extension for 2022-2023, Roadway Winter Clearing Services.
Motion No. SC220822-8
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That OCS2022-23, Karla Musso-Garcia re: Award of Tender OCS2019-015 — 1 year
extension for 2022-2023, Roadway Winter Clearing Services be received and adopted.
2. That Tender Contract OCS2019-015 Roadway Winter Clearing Services awarded to the
Dufferin Construction Company be extended for the 2022/2023 winter season
commencing November 1, 2022 for a unit price of $140.00 per hour per unit with a
standby rate of $367.20 per day for an estimated extension value of $233,176.00 plus
HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
Carried.
d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED
Placements.
Motion No. SC220822-9
Moved by Keane, Seconded by Hough
Be it resolved
1. That FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED
Placements be received and adopted.
2. That Council support the installation of a Public Access AED in additional Township
parks, being Bayview Memorial Park, Shelswell Park, Sweetwater Park, Danny McHugh
Memorial Park, Starfall Park and Shanty Bay Park in 2022 until a formal budget
allocation for the on -going care and maintenance has been approved in the 2023-24
budget process.
Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
8. Reports of Municipal Officers for Information Only:
a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — May, June 2022.
Motion No. SC220822-10
Moved by Keane, Seconded by Greenlaw
Be it resolved that the report, as listed under item #8, Reports of Municipal Officers for
Information Only, be received:
a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — May, June 2022.
Carried.
9. Reports of Members of Council:
a) Mayor H.S. Hughes, correspondence dated June 1, 2022 from Steven McInnis, Director,
Design and Engineering Branch, Ministry of Transportation (MTO) re: Highway 12 and
Warminster Sideroad Intersection.
Motion No. SC220822-11
Moved by Hough, Seconded by Scott
Be it resolved that the correspondence dated June 1, 2022 from Steven McInnis, Director,
Design and Engineering Branch, Ministry of Transportation (MTO) and presented by Mayor
H.S. Hughes re: Highway 12 and Warminster Sideroad Intersection be received.
Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
10. Consent Agenda:
a) Correspondence dated July, 2022 to Couchiching Geographic Municipal Coodinating
Committee (GMCC) from K. Warnar and K. Manners, Avail Consulting re: Community
Safety Well Being (CSWB) Update - Period ending June 30, 2022.
Staff Recommendation: Receive for Information Only.
Motion No. SC220822-12
Moved by DeSousa, Seconded by Keane
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated July, 2022 to Couchiching Geographic Municipal Coodinating
Committee (GMCC) from K. Warnar and K. Manners, Avail Consulting re: Community
Safety Well Being (CSWB) Update - Period ending June 30, 2022.
Received for Information Only.
Carried.
11. By -Laws:
a) 2022-078: A By -Law to Amend By -Law No. 2021-114, Being a By -Law to Provide for the
Erection of Stop, Yield, and Do Not Enter Signs within The Township of Oro-Medonte.
Motion No. SC220822-13
Moved by Greenlaw, Seconded by Hough
Be it resolved that By -Law No. 2022-078:
a) 2022-078: A By -Law to Amend By -Law No. 2021-114, Being a By -Law to Provide for the
Erection of Stop, Yield, and Do Not Enter Signs within The Township of Oro-Medonte
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Monday, August 22, 2022.
12.Confirmation By -Law:
a) 2022-080: Being a by-law to confirm the Proceedings of the Special Council meeting
held on Monday, August 22, 2022.
Motion No. SC220822-14
Moved by Scott, Seconded by DeSousa
Be it resolved that By -Law No. 2022-080: Being a by-law to confirm the proceedings of the
Special Council meeting held on Monday, August 22, 2022 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
13.Adjournment:
a) Motion to Adjourn.
Motion No. SC220822-15
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 5:39 p.m.
Carried.
.1�1 \ \4`V _
Mayor, H.S. Hjf,i�hes Depot\ Clerk, Janette Teeter
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