08 22 2022 SpCouncil Agenda The Township of Oro-Medonte
Special Council Meeting Agenda
Electronic Hybrid Meeting
0;Township of Monday, August 22, 2022
3:00 p.m. - Closed Session
Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed
Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public for
Customer Service. Residents and business owners are encouraged to continue to
utilize online and telephone services for Township related business; and staff continue
to be available to provide assistance by telephone or email.
While electronic participation shall remain an option, public attendance at Council
meetings is anticipated to resume effective June 22, 2022 with safety measures in
place encouraging social distancing and discretionary masks/face coverings.
Development Services Committee (DSC) and Council immediately following DSC, will
remain virtual until September 2022. Input on agenda items are welcome and
encouraged and will be directed in accordance with the Township's procedural by-law.
Protocols have been established to advise how to participate electronically in the
public portions of these meetings. Please visit the following links for additional
information: Request for Open Forum or DS Committee Participation Form • Protocols
for Public Participation Council and DS Committee
Council meetings will continue to be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 95
Council Meeting Agenda - August 22, 2022
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Shawn Binns, Director, Operations and Community Services re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations
related to the municipality (Community Centre Partnership Agreement).
5. Deputations/Presentations:
4 - 25 a) 4.00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request to
Reduce Speed Limit from 50 kmph to 40 kmph, Braestone Community.
6. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
7. Reports of Municipal Officers for Action:
26 - 36 a) OSC2022-25, Shawn Binns, Director, Operations and Community Services
re: Horseshoe Valley Community Centre Partnership Update.
Page 2 of 95
Council Meeting Agenda - August 22, 2022
37 - 39 b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Way
Controls By-law Update [Refer to Item 11 a)].
40 - 43 c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re: Award of
Tender OCS2019-015 — 1 Year Extension for 2022-2023, Roadway Winter
Clearing Services.
44 - 52 d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
AED Placements.
8. Reports of Municipal Officers for Information Only:
53 - 88 a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council &
CAO re: Corporate Projects Status Update — May, June 2022.
9. Reports of Members of Council:
89 a) Mayor H.S. Hughes, correspondence dated June 1 , 2022 from Steven
McInnis, Director, Design and Engineering Branch, Ministry of Transportation
(MTO) re: Highway 12 and Warminster Sideroad Intersection.
10. Consent Agenda:
90 - 93 a) Correspondence dated July, 2022 to Couchiching Geographic Municipal
Coodinating Committee (GMCC) from K. Warnar and K. Manners, Avail
Consulting re: Community Safety Well Being (CSWB) Update - Period ending
June 30, 2022.
Staff Recommendation: Receive for Information Only.
11. By-Laws:
94 a) 2022-078: A By-Law to Amend By-Law No. 2021-114, Being a By-Law to
Provide for the Erection of Stop, Yield, and Do Not Enter Signs within The
Township of Oro-Medonte.
12. Confirmation By-Law:
95 a) 2022-080: Being a by-law to confirm the Proceedings of the Special Council
meeting held on Monday, August 22, 2022.
13. Adjournment:
a) Motion to Adjourn.
Page 3 of 95
5.a) 4.00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request ...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: August 8, 2022 1 .27 AM
To: Deputations <Deputations@oro-medonte.ca>
Subject: [External] Public Participation Registration Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
This is a Request to Participate in the Council Meeting of 18/08/2022
Username: 8BA791 C2-F45B-4EA4-96F8-10F3FCFA93DB
Numeric Response ID: 862138
Response GUID: 391DAB52-27DC-4BC1-9E55-2F09B8986591
Survey Start Date: Monday, 08 August 2022 00.23.10
Survey Completed Date: Monday, 08 August 2022 01.26.23
1 understand the information above
First Name:
JACK
Last Name:
NOLAN
Email Address:
inolan3591(a-)bell.net
Telephone Number:
705-561-9865
Address:
4 Georgian Grande Dr. Coldwater, On LOK1 EO
I am requesting electronic participation at the
Council Meeting
Date of Meeting:
18/08/2022
Regarding the agenda item:
Braestone Speed Limit
Page 4 of 95
5.a) 4.00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request ...
This will be on behalf of:
A group/organization; please state name below
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Braestone Phase 1 SCECC460
I will be connecting to the meeting by:
If connecting by telephone, attendee must call from same phone number as registered on form.
Please note: Depending on volume of speakers, telephone number may be visible to public; however,
every effort will be made to change prior to being promoted to panelist. No blocked telephone
numbers will be permitted.
Computer
I will be providing a:
PowerPoint Presentation
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation:
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
Phase 1 of Braestone development will soon be turned over to the Township. In cojunction, new 50
km/hr speed limits are slated for implementation. For safety reasons, residents are requesting 40
km/hr. The community is a standalone enclave of homes with an active population of walkers,
runners, cyclists and dog-walkers. The streets do not have sidewalks and are not a pass-thru or link
roadway where an HTA limit of 50 might normally apply. 85% of residents have signed a petition
demonstrating strong support for 40 km/hr and we are asking Council's assistance to make that the
new speed limit.
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe what action you would like taken
Council approval of a 40 km/hr speed limit in Braestone.
Page 5 of 95
5.a) 4.00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request ...
If you are requesting action, have you been in contact with a staff member to seek a resolution
with regard to this matter?
Yes
Who were you in contact with?
Shawn Binns
Reason why this presentation is important to Council and to the municipality:
This presentation and request is about setting a safe, enforceable speed limit for our community and
from there we can focus attention and promote awareness on traffic speed and safety. A very strong
majority of residents strongly support the request and the municipality should assist us in fostering
safe, sedate and pleasurable neighbourhood living in Oro-Medonte.
Page 6 of 95
5.a) 4,00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request ...
August 3, 2022
Ian Veitch /Tammy DeSousa
Municipal Councillors
Township of Oro-Medonte
Delivered via email
To Councillors Ian Veitch, Tammy DeSousa
Subject: Braestone Speed Limits
On Friday July 29t' Keith Wilson spoke to Councillor Tammy DeSousa who provided
an update regarding the Ward realignment process suggesting that Ian Veitch is
officially still our Councillor until ward changes actually take place. Thus, we are
sending this letter to you both requesting your support for a 40kmph speed limit
to be applied in the Braestone community.
Recent discussions with Shawn Binns, Director Operations and Community
Services, indicated standard speed studies were completed and determined
50kmph would be appropriate at Braestone. He also advised that a request of
Council would be required in order to change the default speed limit from 50kmph
to 40kmph.
Our residents are upset and concerned to learn that 50kmph will be applied once
the Township assumes our Phase 1 streets. For the past 5 years, as Braestone
streets and homes were being developed and occupied, our speed limit was
privately set by Georgian Communities at 30kmph. Residents would be fine with a
continuation of this limit, but we understand that may not be an option. We do
however have an entire community who is asking for a 40kmph limit.
Attached is our Petition signed by 272 residents, representing over 85% of our
occupied homes, calling for a 40kmph limit.
Braestone is a standalone, isolated community separate from the main township
roadways. Our streets are not a pass-through or link roadway where HTA speed
limits normally apply.
Page 7 of 95
5.a) 4,00 p.m. Deputation by Jack Nolan and Ted Heighington re: Request ...
While we respect the fact that the posted speed limit is not in itself a `silver bullet',
we want a safety-first, enforceable limit on which we can focus attention and
promote awareness.
One final note on safety. Our entire neighbourhood is built without sidewalks, and
the roads have large deep ditches on both sides. This lack of a 'step aside' safety
further endangers residents and their children to speeding traffic.
Since the OPP are the enforcement arm of our roadway laws and partners with Oro-
Medonte Traffic Safety Task Force, we are copying them and others on the Task
Force, so you may consult with them if required.
We look forward to hearing from you soon on this matter in order to preserve the
safety and well being of our Braestone community.
Respectfully,
Ted Heighington lack Nolan Keith Wison
Braestone Resident Braestone Resident Braestone Resident
Condo Director Condo Director
Copied:
Mayor Harry Hughes
Sgt. Les Legace, OPP Community Safety
Shawn Scott, TSTF Chair
Shawn Binns, Operations and Community Services Director
Page 8 of 95
5.a 4:00 p.m. Deputation by Jack Nolan and Ted Hei hin ton re. Request ..1
Braestone 40km/hr Petition
Name Signed On Name Signed On
Jack Nolan 2022-06-17 Kim Kitchen 2022-06-19
Keith Wilson 2022-06-17 Don Kemp 2022-06-19
Sharon Deugo 2022-06-18 Heather Wilson 2022-06-19
Nancy ODonnell-jeffery 2022-06-18 Craig Daniel 2022-06-19
Heidi Scott 2022-06-18 Patrick Hopewell 2022-06-19
Wayne Scott 2022-06-18 Elyse Birnie 2022-06-19
David Neilly 2022-06-18 DEBORAH W 2022-06-19
Josh Scott 2022-06-18 Dawne Withers 2022-06-19
Victor Paszkiewicz 2022-06-18 sammy Rupke 2022-06-19
Victoria Myers 2022-06-18 Mike Sgambati 2022-06-19
Jennifer Douglas 2022-06-18 William Stuart 2022-06-19
Nathan Myers 2022-06-18 Rob Elyey 2022-06-19
Robert Bruce Douglas 2022-06-18 Allen Nancy 2022-06-19
Elizabeth Matthews 2022-06-18 Kelly Penman 2022-06-19
Scott Artindale 2022-06-18 Lisa Bale 2022-06-19
Susan Brooker 2022-06-18 Danette Roles 2022-06-19
Douglas Birnie 2022-06-18 Kylee Swlaes 2022-06-19
Vincent L 2022-06-18 Karsten Weening 2022-06-19
Judy Artindale 2022-06-18 Amanda Maisine 2022-06-19
Wayne Parro 2022-06-18 Meghann King 2022-06-19
Matt Lawson 2022-06-18 Sarah Bowers 2022-06-19
Andy Bertucci 2022-06-18 Kelly Allen 2022-06-19
Robin Ritchie 2022-06-18 Jackie Coulson 2022-06-19
David Warren 2022-06-18 Johnny Crisafi 2022-06-19
Joanne Grant 2022-06-18 David Mascioli 2022-06-19
David/Joanne Thompson 2022-06-18 Tammy Mascioli 2022-06-19
Kevin Paterson 2022-06-18 Andrew Mcnicoll 2022-06-19
Marilyn De Mara 2022-06-18 Luke Allen 2022-06-19
Sheri DAVIES 2022-06-18 Debi Brown 2022-06-19
Yana Krasouskaya 2022-06-18 Anita Bacchus 2022-06-19
Ron Otsuki 2022-06-18 Joseph Lai 2022-06-19
Ted Heighington 2022-06-18 Brittany Crisafi 2022-06-19
Jean-Pierre Venditti 2022-06-18 Ian Peter Monaghan 2022-06-19
Stephen Wilkins 2022-06-19 ALICIATADIER 2022-06-19
Anabela Schobloxher 2022-06-19 Kathy Sturm 2022-06-19
Leena Robinson 2022-06-19 Lesley Petracco 2022-06-19
Martin Schoblocher 2022-06-19 Laura Goddard 2022-06-19
Lorie Calderone 2022-06-19 Vicky Cioci P -9 J5
5.a 4:00 p.m. Deputation by Jack Nolan and Ted Hei hin ton re. Request ..2
Braestone 40km/hr Petition
Name Signed On Name Signed On
Pamela Thistle 2022-06-19 David warren 2022-06-20
Stephanie Mercier 2022-06-19 Tanya Willert 2022-06-20
ANDREA CYR 2022-06-19 Scott Willert 2022-06-20
Pat Korosi 2022-06-19 Lynn Bristol 2022-06-21
David Miller 2022-06-19 Marina NW 2022-06-21
Brian Dobbin 2022-06-19 Marissa Willison 2022-06-21
Jim Pickering 2022-06-19 James Ritchie 2022-06-21
Greg Bale 2022-06-19 Margaret Papageorge 2022-06-21
Neil McGuinness 2022-06-20 Gabor Zoltan 2022-06-21
Kathy Weatherall 2022-06-20 Derek Sutherland 2022-06-21
Cherie Bissonette 2022-06-20 Kathleen Bergeron 2022-06-21
Shelley Boate 2022-06-20 Maureen Sampson 2022-06-21
Catherine Sage 2022-06-20 Kalen McNicoll 2022-06-21
Cristina Lopes 2022-06-20 Natalie Groeger 2022-06-22
Paul Sage 2022-06-20 Amy-Lyn Bertucci 2022-06-22
william Sage 2022-06-20 Katarina Stojanovic 2022-06-22
Lynsey Ellis-Smith 2022-06-20 Stephan lawson 2022-06-22
Dominic Vieira 2022-06-20 Lenore Black 2022-06-22
Sue Bochna 2022-06-20 Zsofia Zoltan 2022-06-22
Nady Etienne 2022-06-20 Breawna Harty 2022-06-22
alan kacsor 2022-06-20 Trye crow 2022-06-22
Lorraine Coady 2022-06-20 raneet dhillon 2022-06-22
Karen Calverley 2022-06-20 Jonathan Nayler 2022-06-22
Christopher Batting 2022-06-20 Cheryl Lisinski 2022-06-23
1 c 2022-06-20 Alexander Waddington 2022-06-23
Gil Cabral 2022-06-20 Nicole North 2022-06-23
Fei Gao 2022-06-20 Linda McCullough 2022-06-23
Rebecca Paribello-Orsini 2022-06-20 Pearl Mayer 2022-06-23
Portia Madame 2022-06-20 Aalambir Randhawa 2022-06-24
Cheyenne Weston 2022-06-20 Roberta Lavoie 2022-06-24
Suzanne Hitchon 2022-06-20 Kiera Litvenenko 2022-06-24
Christine Nattrass 2022-06-20 Amy Phillips 2022-06-24
Danielle Gosselin 2022-06-20 Bryce Baynes 2022-06-24
Andrea Voss 2022-06-20 Andrea Girouard 2022-06-24
jacqueline Draper 2022-06-20 Dahlia Ferrarin 2022-06-25
David Maxwell 2022-06-20 Victor Awogbemi 2022-06-25
Penelope Hopewell 2022-06-20 angela eagle 2022-06-25
John Ardill 2022-06-20 Lynda Larsen-Baldry P 4-Fb J5
5.a 4:00 p.m. Deputation by Jack Nolan and Ted Hei hin ton re. Request ..�
Braestone 40km/hr Petition
Name Signed On Name Signed On
James McFarlane 2022-06-25 Vlad German 2022-07-04
Adina Rekrut 2022-06-25 PHILIP COURTE 2022-07-05
Karthi Saravanamuthu 2022-06-25 Jay Jay Millet 2022-07-05
Donna Vickers 2022-06-25 Nicholas Villeneuve 2022-07-05
Nadeem Malik 2022-06-26 Karen Fontana 2022-07-05
Ava Cormier-Samborsky 2022-06-26 Kateryna Sysoieva 2022-07-05
Ravinder Bains 2022-06-27 Dalas Waboose 2022-07-05
Karnig Sahagian 2022-06-27 destiny houston 2022-07-05
Parminder Kaur 2022-06-27 Mike Brown 2022-07-05
J Molenkamp 2022-06-27 Tima Rin 2022-07-06
Ramandeep Singh Cheema 2022-06-27 Sanjeev Johar 2022-07-06
Abdul Sm 2022-06-27 Kim Stuart 2022-07-06
Phil Davidson 2022-06-28 Sunny Rao 2022-07-06
Marwa Abdulkareem 2022-06-28 Van Haeften Van Haeften 2022-07-07
scott young 2022-06-28 Nicole LeBlanc 2022-07-07
Isabelle Tremblay 2022-06-29 Eniye Agbontaen 2022-07-07
ireland mathers 2022-06-29 Makoto Naegi 2022-07-07
s m 2022-06-29 bobette daisies 2022-07-08
Zephaniah Hannem 2022-06-29 Peter Kikic 2022-07-08
Anayah Davis 2022-06-30 Jacob Dunn 2022-07-08
Saraphina Bisaillon 2022-06-30 Ozgur Guney 2022-07-08
Lo szegeny 2022-06-30 barb griffiths 2022-07-08
Kevin Edwards 2022-06-30 Malcolm Weatherston 2022-07-08
Sab Jay 2022-06-30 Erika Spiller 2022-07-08
Virginia Gingras 2022-06-30 timi wood 2022-07-09
Samantha Doiron 2022-06-30 Nikki H 2O22-07-10
Abu malek Hussni 2022-07-01 Hanna Milne 2022-07-10
Reimu Hakurei 2022-07-01 june bullied 2022-07-11
Jon huisman 2022-07-01 Julio Cesar Martin 2022-07-11
Mandeep Singh 2022-07-01 Sharon Alcantara 2022-07-11
Brooklyn Sage 2022-07-01 Brittany Neadow 2022-07-11
Shanika Roy 2022-07-02 marie bellerose 2022-07-12
Louise Vaillancourt 2022-07-02 Ankita Singh 2022-07-12
Holly Bruneau 2022-07-03 Katie Mosher-Nicholls 2022-07-12
Illia Panchenko 2022-07-03 Jayden Tran 2022-07-12
Jenna Gosse 2022-07-03 Somy Abb 2022-07-12
John Gouzecky 2022-07-03 C N 2022-07-12
Conan Han 2022-07-03 Rana Ragheb I Pe&2tT70f3J5
5.a 4:00 p.m. Deputation by Jack Nolan and Ted Hei hin ton re. Request ..4
Braestone 40km/hr Petition
Name Signed On Name Signed On
Vahideh Kazemimanesh 2022-07-13 James Flemming 2022-07-23
Gurpreet Nijjer 2022-07-13 Azeem Kham 2022-07-23
Neeraj gaur 2022-07-13 Dr. Richard S. Mitchell 2022-07-23
Mike Belair 2022-07-13 Carson Loveless 2022-07-23
Doyle Prier 2022-07-13 Joanne Harris 2022-07-29
Paul Crivea 2022-07-13 Susan Nolan 2022-08-05
arvind kay 2022-07-13 Barb Hartwell 2022-08-06
chris baird 2022-07-13 David Brooks 2022-08-06
Joann Dodds 2022-07-13 Devon Turner 2022-08-06
Jessica Campbell 2022-07-13 Daniel Thomas 2022-08-06
Makayla . 2022-07-13 Mark Liu 2022-08-06
Brookelyn Norris-Jones 2022-07-13 Heather Wilson 2022-08-06
joe mama 2022-07-14 Pamela Nicholson 2022-08-06
Cheyanne Rendel 2022-07-14 Nicole Andrusyshyn 2022-08-06
Kailey Chen 2022-07-15 Bradley Moggach 2022-08-06
natalie lewin 2022-07-15 Brian Butler 2022-08-07
Korbin Rode[ 2022-07-15 Fred Kempf 2022-08-07
Spencer Vogel 2022-07-16 John Musson 2022-08-07
Louis Keys 2022-07-16 Anne Brethour 2022-08-07
Bella Story-taku19 2022-07-16 Paul Morse 2022-08-08
Francine Carole 2022-07-16 Fiona Lam 2022-08-08
Tatum Halasan 2022-07-16 Melyssa Beckles 2022-08-08
Connor Yablonski 2022-07-17 Christine Spellman 2022-08-09
Esh Ical 2022-07-17 Scott crerar 2022-08-09
Rebecca Beaton 2022-07-17 Lynn West 2022-08-10
shauna edwards 2022-07-18 William Dunne 2022-08-16
Roderick Purdy 2022-07-18 Jagatpreet Sandhu 2022-08-16
Matt Mcnichol 2022-07-18 R Urquhart 2022-08-16
Emma Mutyanda 2022-07-19 Yanick Gregoire 2022-08-16
link pendragon 2022-07-19 Hsin-Ju Li 2022-08-16
Amanbir Singh 2022-07-19 Jacqui Wheway 2022-08-16
Sabrina Bounegru 2022-07-21 Darpangeet Kaur 2022-08-16
Mesenbrink Diane 2022-07-21 Rhona Shaw 2022-08-16
Zoe Dosanjh 2022-07-21 Zach Sabourin 2022-08-16
Rakhi Sharma 2022-07-21 Kerry Mewhort 2022-08-17
Cindy Doucet 2022-07-22 Willow Auswald 2022-08-17
John McBirnie 2022-07-22 GABRIELLE MENARD 2022-08-17
Broedy Blenkhorn 1 2022-07-22 1 1 Daniel Kiefer I P A-Db J5
5.a 4:00 p.m. Deputation by Jack Nolan and Ted Hei hin ton re. Request ..5
Braestone 40km/hr Petition
Name Signed On Name Signed On
Shylin Deleurme 2022-08-17
Hadley Meikle 2022-08-17
Patrick Farnum 2022-08-17
Vanessa Sousa 2022-08-17
Amarjit Singh Randhawa 2022-08-17
Kit Foster 2022-08-17
IVETA JARCICOVA 2022-08-17
Hugh Stewart 2022-08-17
Manjeet Rai 2022-08-17
Mandeep Kaur 2022-08-17
Joel Fagan 2022-08-17
Jenna Vande 2022-08-17
Branka Lazarevic 2022-08-17
Chetanbir Brar 2022-08-17
Jot Basra 2022-08-17
Judy Bruce 2022-08-17
Martine Culham 2022-08-17
Steve Cromwell 2022-08-17
Total 1 322
Page 13 of 95
iumewlilfJlIIIIII i1Hl11 lim,
YOUR PRESENTERS: BRAESTON__
Jack Nolan
Braestone Condo Board Director
Resident
Ted Heighington
Braestone Resident
EMT First Responder
BRAESTONE STREETS- HELP US KEEP THEM SAFE AND SLOW!
WHO DO WE REPRESENT? .�
Today - Braestone Petitioners Phase 1 Residents •
59 Occupied Homes, 4 Streets/Courts
About To Be Assumed By Township
t1 •
Tomorrow - Our Future Residents -
Phase 2 to 8
8 Streets/Courts
170 homes, 60% occupied
BRAESTONE STREETS- HELP US KEEP THEM SAFE AND SLOW!
WHAT IS OUR ASK?
#1 40 KM/H R Maximum
Up From Our Current private 30 km/hr But Not
The HTA 50 km/hr Standard
#2 Approve Today y
Before Township Assumes Our Braestone Phase
One Streets Any Day Now
#3 Align Us With Existing 40km Precedents Less
than 50km has been set on other township
residential streets and sections of Line roads
where safety deems it necessary
WHY DO WE WANT 40 KM/H R?
-Petition signed by over 80% of residents
-Safely operated at 30 km/hr for 6 years
-Heavy construction for another 2 years
-Steep hills, deep ditches
-No sidewalks, no walking or cycling safe shoulders
BRAESTONE STREETS- HELP US KEEP THEM SAFE AND SLOW!
BRAESTONE RISKS AND HAZARDS
LOW
-speeding service & building crews '`
D OW
-non-resident vehicles ignore limits i ••••ii..
-no sidewalks, no `step aside' room to avoid S,,.TrM-1S
traffic, bad driving
-we are not a drive through or high volume
g g
a
artery ,
-we are asecluded and quiet inner enclave
-we practice safe streets
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NO
EXIT
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ORO MEDONTE ROADS C
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HELP KEEP US SAFE
-PLEASE RECOGNIZE 80% OF OUR HOMEOWNER WISHES
-PLEASE SET OUR SPEED IN PARITY WITH NEARBY
COMMUNITIES AND LINES WHERE LOWER LIMITS ARE SET
-NOT ASKING FOR ANYTHING NEW, JUST CONSISTENCY -- -
WITH PREVIOUS PASSED BY-LAWS AND ADJUSTMENTS
-GOING UP TO 50 FROM 30 WOULD BE A 70% INCREASE y
FOR US NO
-HELP US ENSURE AND PROTECT A SAFETY-FIRST '
COMMUNITY
lrLit R�J.&I 1 10M111i2ilt
OUR HOMEOWNERS ARE PASSIONATE 1e"
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ABOUT SAFETY. . . . BRAE TONE
"I live in Braestone on Georgian Grande Drive. Speeding there is terrible. It's a matter of
time until someone is seriously hurt" - Kim Kitchen
"My family will be moving to Braestone in the Fall and we agree that the speed should be
kept as low as possible in this residential neighbourhood, especially since it has no
sidewalks to separate cars from pedestrians" - Patrick Hopewell
"For 5 years now, speeding keeps worsening. So many vehicles speed excessively in
Braestone despite the posted 30 km/hr limit. A new, unenforced 50 km/hr limit means some
drivers will speed in excess of 70-90 km/hr and that's just outright dangerous for this quiet,
small family community that has no sidewalks" - Marilyn De Mara
"We need people to slow down on this road" -Amy Lyn Bertucci
"Safety..." - Lorraine Coady
WITH OVER 80% SUPPORT, '
OUR SAFETY CONCERNED
RESIDENTS SPEAK. . .. �a
,^ •
"This is important. Drivers need to slow down and a safe reasonable speed limit is essential" -
Susan Nolan RN
"While 50km an hour is generally found in residential areas, these areas often have
sidewalks to minimize dangers to pedestrians. With no sidewalks in Braestone, many owners
and children frequently walk in the street. An increase of speed limit to 50 km/hr is far too
fast for this neighborhood" - David Brooks
"Braestone is a somewhat separate, standalone residential community. Why would the
township plan to apply a speed limit of 50 km/hr to such a quiet enclave neighbourhood like
ours when we all want and need is to lower it ?" - Martine Culham
1�n+t�l��ilrlltrllr I �f�Ih1.�Nr
lr� jv.Ob -+ 4wSr
The residents of Braestone
thank you for our safety BRAESTON� I
y y y
considerations for our families.
fOP
IMF
"Oro-Medonte is a rare We're in this
jewel . . together.
We are dedicated to
preserving a rural
lifestyle. . . . "
Mayor Harry Hughes, Mayor's
Message, Oro-Medonte Website
Ta) OSC2022-25, Shawn Binns, Director, Operations and Community Service...
Inwnship �_f
R eport
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS2022-25 Council Shawn Binns
Meeting Date: Subject: Motion #
August 22, 2022 Horseshoe Valley Community
Centre Partnership Update
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report OCS2022-25 be received and adopted;
2. That staff be authorized to submit a letter of commitment to the Ontario Ministry
Of Education to accompany the Simcoe County District School Board's
submission;
3. That staff continue to finalize the Development / Ownership and Operating
agreements with the Simcoe County District School Board for Council's future
consideration.
4. That staff continue to provide updates through the Township's monthly project
update report.
Background:
The Township and the Simcoe County District School Board (SCDSB) have been
working in partnership to develop a new Elementary School / Community Centre facility
on the Township owned twenty (20) acre site located at 739 Horseshoe Valley Road.
The project and partnership have followed a dynamic and evolutionary path since 2017.
Background Reports
Township of Oro-Medonte Strategic Facility Plan
Staff reports.-
OCS 2017-28 Partnership Opportunity— Simcoe County District School Board
OCS 2018-18 SCDSB School Community Centre Partnership Update
OCS 2018-24 SCDSB School Community Centre Partnership Update
OCS 2019-03 SCDSB School Community Centre Partnership Update
Operations and Community Services August 22, 2022
Report No. OCS2022-25 Page 1 of 5
Page 26 of 95
7 ) q�� 20?�2-g25,(Shayn inr s, �ire�to� Operations,yV �ommynity Service...
OCS2�19- nves in in ana a In ras ruc ure ro ra ommunit ul ure an
Recreation Stream
OCS2020-01 Horseshoe Valley Community Centre Site Work
OCS2021-01 Horseshoe Valley Community Centre Partnership Update
At its meeting of February 24, 2021 Council reviewed a number of options and
considerations for the development of the Community Centre and unanimously
approved the project scope to include the following components: full size gymnasium
(split with the SCDSB), programming space, Township service accommodations and
considerations for future phased development. Council also approved funding of
$7,050,000 to complete the project.
Since this time the following has occurred:
• Preliminary site tree clearing;
• Continued advancement of design, site plan, engineering and servicing including
submissions for necessary approvals;
• Preparation of specifications for procurement;
• 80% design drawings and cost estimates;
• Advancement of Development / Ownership and Operating agreements with the
School Board.
The intent of this report is to provide an update on the current status of the project.
Analysis:
Facility/Site Design
The design of the facility and associated site plan have advanced according to the
approved project scope. The Community Centre portion of the facility will be
approximately 14,500 ft2 and consist of the following elements:
• Administrative space to accommodate Township service provision — 2,500 ft2 in
addition to space for self-service kiosks in the lobby area;
• Gymnasium with spring hardwood floor with acoustical divider— 8,000 ft2 —
Township owned side 4,000 ft2.
• Program/Multi-Purpose Room — 1 ,200 ft2;
• Custodial/Washrooms — 1,270 ft2;
• Change Rooms — 1850 ft2;
Other notable design elements:
The design including site and servicing plans have also included provisions for the
addition of 11 ,150 ft2 of future space to accommodate the potential addition of Multi-
Purpose Space and Fitness Centre or space to accommodate other future Township
needs. The design has also incorporated the accommodation of the future
expansion needs of the School Board.
Operations and Community Services August 22, 2022
Report No. OCS2022-25 Page 2 of 5
Page 27 of 95
7 al OSC202 25, Shav�ln Binns Director OperatPngg and Communityy Service...
The design has a�igned with the roadway and pedestrian in Tr from Line 4N
and provides connections to the existing Horseshoe Valley Memorial Park
Infrastructure.
The development of the "right in, right out" access to and from Horseshoe Valley
Road will be coordinated with the County of Simcoe to integrate with the Horseshoe
Valley Road improvement project.
In order to accommodate the Line 4N Access Road, the existing Ian Beard
Monument and Kevin McKay memorial will need to be relocated to Horseshoe Valley
Memorial Park — locations have been identified and plans will be further refined
following discussion with stakeholders.
Fencing will be provided along the frontage of the Horseshoe Valley Road, the Line
4N access road adjacent to the Fire Hall and along the east side of the property
bordering the Oro Hills subdivision common lands.
The design has also considered the future development of an extended trail system
and connections to existing trail systems.
A current site, floor plan and rendering are attached for reference.
Financial Projection Update
The current "Class A" (80% design) construction cost estimates inclusive of
professional fees, incidentals, cash allowances, and HST (1.76%) to complete the
Community Centre portion of the project ranges from $6.5 Million — $7.15 Million
depending on the final determination of the proportional share division of the
anticipated $4.7 Million total site development costs with the SCDSB.
Based on the above, staff remain confident that the project can be delivered within
the Council approved budget allocation.
Agreement
The Memorandum of Understanding (MOU) executed between the Simcoe County
District School Board and the Township in June, 2018 has guided the project to its
current state and will guide the finalization of agreements between the Township and
the Simcoe County District School Board.
Two agreements are currently being negotiated and drafted:
Development/Ownership Agreement- Outlining the development, management
and financial responsibilities associated with the project and respective assets.
Operational Agreement- for the day to day operations and management of the
facility and site.
It is anticipated that a draft Development/Ownership Agreement will be presented to
Council prior to year-end with the Operational Agreement to follow in early 2023.
Operations and Community Services August 22, 2022
Report No. OCS2022-25 Page 3 of 5
Page 28 of 95
7 ad OSC2022-32 S�I��� Binnns Directpr O��ra ons �nd Communit y Service...
In fh interim, an up ate will be 'brought fo�wa to ounce in September a
the current MOU is set to expire at the end of this year.
Facility Naming
Following the February 24, 2021 direction from Council, staff have had discussions
with staff from the School Board regarding consideration of naming the elementary
school Pte. Kevin McKay Elementary School. School Board staff have advised that
its practice is not to name school facilities after individuals; however, their policy
does not currently expressly prevent it. Township staff will report back to Council
following a formal request to the SCDSB for naming consideration.
Timeline and next steps
• Simcoe County District School Board to submit 80% design and cost
estimates to seek Provincial approval. A letter from the Township re-affirming
its commitment to the development of the Community Centre and its
proportional share of costs is required to accompany the School Board's
submission.
• Updated MOU with Simcoe County District School Board — September 14,
2022.
• Finalize drawings/specifications - following comments on site plan.
• Conduct public information sessions— early 2023.
• Issue the project for tender—following Provincial Ministry of Education
approval.
• Report back to Council to finalize Development / Ownership Agreement—
Prior to year-end.
• Report back to Council to finalize Operating Agreement — Early 2023
• Report to Council following completion of tender process.
• Timing will be interdependent and coordinated with Simcoe County District
School Board Process.
• Award Tender.
• Project completion targeted for September 2024.
Corporate Strategic Goals:
• Foster Safe and Inclusive Community Living and Business Growth
• Modernize Township Service
• Prepare for our future
Consultations:
• Simcoe County District School Board
• Salter Pilon Architecture
Operations and Community Services August 22, 2022
Report No. OCS2022-25 Page 4 of 5
Page 29 of 95
Ta) OSC2022-25, Shawn Binns, Director, Operations and Community Service...
Attachments:
Attachment # 1 — Current Site Plan
Attachment # 2 - Current Floor Plan
Attachment # 3 - Facility Rendering
Attachment # 4 - Executed 2018 Memorandum of Understanding
Conclusion:
The partnership with the Simcoe County District School Board for a new Elementary
School / Community Centre has presented a unique opportunity to leverage public
resources and develop a facility to meet the evolving needs of the community.
This project has followed a dynamic path, which is inherent in the evolutionary nature of
a partnership. Following the direction of Council, the project has been advanced to
include approved scope elements which have been refined based on feasibility and
funding available.
As the project continues to advance staff will continue to provide updates to Council and
the community.
Respectfully Submitted:
Shawn Binns PBDM, MBA
Director, Operations and Community Services
Approvals: Date
Andria Leigh, MCIP, RPP
Deputy CAO/Director, Development Services August 15, 2022
Operations and Community Services August 22, 2022
Report No. OCS2022-25 Page 5 of 5
Page 30 of 95
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Ta) OSC2022-25, Shawn Binns, Director, Operations and Community Service...
Memorandum of Understanding("MOU")
Between:
The Corporation of the Township of Oro-Medonte("the Township")
and
Simcoe County District School Board ("the School Board")
a. WHEREAS strategic priorities of the School Board include creating purposeful partnerships with
the community and encouraging lifelong learning;and
b. WHEREAS the School Board has received provincial funding to construct a 357 pupil place
elementary school which will include an EarlyON centre in the Township of Oro-Medonte;and
c. WHEREAS it is the mission of the Township Community Services Department to strengthen
Community through programs,services, parks and facilities that promote healthy lifestyles,
connect families and neighbours, recognize culture and heritage thereby enriching the quality of
life in Oro-Medonte;and
d. WHEREAS the Township's 2010 Strategic Facility Plan recommended pursuing a partnership with
the school board to provide a full-size single gymnasium for the school and community; and
e. WHEREAS the Township's Strategic Facility Plan also recommended that a new community
centre be built in either the growing Craighurst community or further east along the Horseshoe
Valley Road corridor to provide space suitable for floor based fitness/wellness programming,
dance programs,junior sports programs, creative arts activities, and other programming for all
ages, including older adults; and
f. WHEREAS the Township and the School Board recognize the benefit of partnerships to
effectively utilize public resources;
g. WHEREAS each party acknowledges that they shall be responsible for their own costs to
advance the partnership unless cost sharing is mutually agreed upon in writing;
h. WHEREAS each Party acknowledges their full endorsement of the MOU,through the execution
of this MOU to be bound by its terms and conditions, in order to maintain the integrity and
accountability of this document to the collective and singular benefit of each Party; and
i. WHEREAS each Party possesses a desire to encourage a long-lasting agreement between them,
and as a model of co-operation;
j. WHEREAS this MOU shall be in force and effect until a partnership agreement between the
parties is executed or the MOU terminated in accordance with Section 4;
k. NOW THEREFORE the Parties agree to work together to provide educational and community
facilities as outlined in this MOU as follows:
1. Appendix 1 of the MOU identifies considerations for the nature of a facility partnership
agreement.
2. The Parties agree to share information with each other to facilitate an efficient
partnership.
3. The Parties agree to work together in a co-operative approach and to make all
reasonable efforts to resolve any substantive disputes arising from this MOU informally
and amicably. Should any dispute arise that is not resolved within 30 days,then the
Page 34 of 95
Ta) OSC2022-25, Shawn Binns, Director, Operations and Community Service...
Parties will agree to have the Township make arrangements to facilitate resolution of
the dispute through the retention of a mediator, acceptable to both Parties,whose fees
shall be equally shared by both Parties,to a maximum of$2,000 per party in any year.
Further,the Parties agree that the balance of the terms of the MOU will continue in full
force and effect pending the resolution of the dispute.
4. Either Party may terminate this MOU,upon provision of a minimum of 30-days written
notice.All financial obligations will be met prior to termination. Each Party agrees that
all relevant information/reports will be provided to the other in a timely fashion prior to
the termination date to enable an orderly transition of any and all responsibilities under
this MOU. It is recognized that some information/reports may not be immediately
available upon completion or at the termination date but will be provided as soon as
reasonably possible.
5. This MOU comes into effect on the date of signing by both Parties and continues in
force and effect until December 31, 2019 and may be automatically extended annually
for up to three (3)years upon written consent of both parties on the same terms and
conditions contained herein.
6. Notwithstanding sections 4 and 5,this MOU may be reviewed at the request of either
Party at any other time.Any amendments to this MOU shall be made only with the
consent of both Parties and any such amendments shall be in writing.
7. Nothing in this MOU shall be construed so as to prevent either Party from performing
their statutory or contractual obligations under any applicable legislation.
THIS MEMORANDUM OF UNDERSTANDING IS DATED THIS
T 0 POR TION F THE TOWNSHIP OF ORO-MEDONTE
S. Hughes,�rr
Karen Way,Clerk
SIMCOE COUNTY DISTRICT SCHOOL BOARD
Peter acock,Chair
SteveABIaaector -education
Page 35 of 95
7.a) OSC2022-25, Shawn Binns, Director, Operations and Community Service...
Appendix 1
Facility Partnership Considerations
Elements Considerations
Location Horseshoe Valley corridor
Elementary School Single gym,classrooms, learning commons,staff
rooms, ancillary space
EarlyoN Child and family services
Community Facility Expanded gym, multipurpose room,arts and
culture space,washrooms,joint use of space
Tenure Joint ownership, tenants in common, separately
owned parcels,School Board lease from Township,
Township lease from School Board
Parking Area Dedicated,joint use
Play Area School Board play area,joint use outdoor space
Undeveloped Area Naturalized area,future development
Construction Lead School Board
Scheduling Exclusive Township use of community facility,
School Board school hour use of community
facility,evenings, weekends, summer, march
break, statutory holidays,facility shut downs
Access and Security Secure elementary school premises from defined
community facilities/joint use spaces
Utilities Separately metered, proportionate share based on
area and usage
Capital Renewal Annual contributions, as needed, proportionate
share
Maintenance School Board staff, proportionate share
Grounds Maintenance Township staff,School Board contract,
proportionate share
Custodial Care School Board staff, proportionate share
Equipment Shared responsibility, separate equipment and
storage
Administration Committees,trusts,
Capital Improvements Additions and major renovations, proportionate
share based on area and usage
Page 36 of 95
7.b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Wa0 ...
1 ownship o f
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
OCS 2022-22 Council Karla Musso-Garcia C.E.T
Meeting Date: Subject: Motion #
August 22, 2022 Right of Way Controls By-
law update
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That report No. OCS 2022-22 be received and adopted;
2. That the Clerk bring forward the amended Right of Way Control By-law, 2022-078 to
amend the schedules and consolidated By-law 2021-114, being a By-law to provide
for the erection of STOP, YIELD, and DO NOT ENTER signs within the Township of
Oro-Medonte for Council's consideration.
Background:
The Highway Traffic Act provides a Municipality powers to enact a By-law to erect right-
of-way controls on Municipal Highways and enact fines for provincial offences under the
Act.
At its meeting of May 11 , 2022 Council received staff report OCS2022-13 which reviewed
options and considerations to reduce traffic volumes, travel speeds and traffic safety risks
on Line 15 N between Highway 12 and Bass Lake Side Road.
Council approved the implementation of a northbound directional closure at the
intersection of Line 15N and Bass Lake Side Road, as well as the installation of flow-
controlled chicanes which requires the erection of right-of-way controls to comply with
the Highway Traffic Act.
Operations and Community Services August 22, 2022
Report No. OCS 2022-22 Page 1 of 3
Page 37 of 95
7.b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Wa...
Analysis:
The final design received from Tatham's Engineering identifies the locations for Yield to
On-Coming Traffic and Do Not Enter sign installation.
Based on the above, By-law 2021-144 Right of Way Controls By-law: Schedule B — Yield
and Yield to oncoming, and Schedule C — Do Not Enter must be updated to include the
following:
Schedule B: YIELD SIGNS
Name of Highway Direction of Travel Located between
Line 15 N Northbound Devitt St. and Highway 12
Line 15 N Northbound Bass lake Sideroad E and Ganton Rd
Schedule C: DO NOT ENTER SIGNS
Sign Location ntersecting Highway Name
* Line 15 N Bass Lake Sideroad
(northbound)
*Waste, operational service and emergency vehicles exempted.
Financial / Legal Implications / Risk Management:
Enforcement of the Traffic calming initiative on Line 15 N, requires the locations to be
added to the Right of Way Controls By-law 2021-114 via amending by-law 2022-078.
The purchase of the supplies for the installation is a component of the approved project
budget of$30,000 identified for Line 15 North Traffic Calming in the revised 2022 Roads
Capital Program endorsed by Council on January 12, 2022.
Policies/Legislation:
Ontario Highway Traffic Act
O.Reg 615: Signs
By-Law 2021-114 - Right of Way Controls By-law
Operations and Community Services August 22, 2022
Report No. OCS 2022-22 Page 2 of 3
Page 38 of 95
7.b) OCS2022-22, Karla Musso-Garcia, Manager, Operations re: Right of Wa...
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Consultations
Director, Operations and Community Services
Tatham Engineering
Attachments:
Draft Right of Way Controls Amendment By-law 2022-078
Conclusion:
The Right-of-Way Control By-law amendments have been outlined above. All locations
identified are to be added to the schedules to the By-law to meet legislative
requirements.
Respectfully submitted:
Karla Musso-Garcia, C.E.T.
Manager, Operations
Approvals:
Date:
Shawn Binns, PBDM, MBA August 9, 2022
Director, Operations & Community Services
Andria Leigh, Deputy CAO and
Director, Development Services August 11, 2022
Operations and Community Services August 22, 2022
Report No. OCS 2022-22 Page 3 of 3
Page 39 of 95
7.c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re: Award of Te...
township o f
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS 2022-23 Council Karla Musso-Garcia
C.E.T
Meeting Date: Subject: Motion #
August 22, 2022
Award of Tender OCS 2019-
Roll #: 015 — 1 year extension for R.M.S. File #:
2022-2023
1. Roadway Winter
Clearing Services
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . That Report No. OCS 2022-23 be received and adopted;
2. That Tender contract OCS 2019-015 Roadway Winter Clearing Services
awarded the Dufferin Construction Company be extended for the 2022/2023
winter season commencing November 1, 2022 for a unit price of $ 140.00 per
hour per unit with a standby rate of $367.20 per day for an estimated
extension value of $233,176.00 plus HST;
3. And that the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township.
Background:
The Operations Winter Service levels provide for two contracted plow routes for winter
clearing purposes. Tender contract OCS 2019-015 was awarded to Dufferin
Construction Company for a three-year period, with three (3) - One (1) year extensions
based on performance, value and by mutual agreement.
The three-year term has now been completed and a one-year contract extension is
being reviewed.
Operations and Community Services August 22, 2022
Report No. OCS 2022-23 Page 1 of 4
Page 40 of 95
7.c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re: Award of Te...
Analysis:
The tender contract provides for specific requirements to ensure compliance with the
Provincial Minimum Maintenance Standards, as well as the service level expectations
adopted by Council. The following are the key requirements and expectations of the
service level contract:
a) The term of the extended contract is for a one (1) year term (November 2022 to
April 2023) with an option for two (2) more annual renewals based on
performance and value. The contract may also extend for a limited number of
days in April each year subject to any impending snowstorms as forecasted,
under the same terms and conditions upon mutual agreement of the contractor
and the Township as required.
b) The contractor will provide two (2) certified tandem axle trucks (minimum
24,400Kg GVWR) complete with sand salt spreader, dump box and front-
mounted reversible plow and wing assembly with GPS, spreader controls and
ground temperature systems monitoring including operators in order to provide
24/7 response. The trucks will be monitored through the use of Motorola radio
systems as well as spreader control systems which will be integrated into the
Township's system for full operational monitoring. The tendered equipment is
outfitted for sole use by the Municipality and will be on standby 24/7 during the
winter season.
c) The equipment fuel, maintenance and repairs expenses are the sole
responsibility of the successful contractor. The contractor must maintain the units
to satisfactory condition at all times and are subject to inspection by Township
staff.
d) The contractor will be assigned a centre line route distance of approximately
thirty-five (35) centre line kilometres per truck.
e) The contractor will also be required to provide training for equipment as well as
route training for the operators that will respond to call-ins as well as maintain
records and operator supervision. The drivers are also required to satisfactorily
complete the same training as Township staff.
f) The contractor will be required to provide experienced standby operators for
consecutive shifts if dictated by the winter storm conditions and governed by
legislation.
g) The contractor and its operators are required to maintain compliance with the
hours of service regulation O.Reg 555/09 under the Highway Traffic Act, which
may result in the requirement of multiple drivers per truck for a 24-hour period.
Operations and Community Services August 22, 2022
Report No. OCS 2022-23 Page 2 of 4
Page 41 of 95
7.c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re. Award of Te...
h) The contract also includes performance-based provisions (penalties) to ensure
that the Township standards and timing are upheld.
Financial / Legal Implications / Risk Management:
The tender contract was structured using an hourly rate (variable) and a standby rate
(fixed per stipulated number of days) to meet Township service levels. Bids were set up
by using an estimate of 400 hours per vehicle per season which provides coverage for
approximately 55 events and included standby rates for 165 days per truck.
The proposed negotiated rates extended to 2022/2023 include an 8% rate increase
($27.20 per day) for the standby pay from the rates held for the three-year term
commenced in 2019. The hourly rate has increased by 20% or $ 23.00 per hour from
the previously tendered rates. The increase in rates include inflation cost escalation
over three-year period and fuel index increases. Since 2019, fuel prices have increased
by $0.92/L. Based on 2021/2022 inflation of 8% and fuel price escalation and
consumption of 25L/hour when plowing, the price increase is warranted and fair.
The tender extension for 2022/2023 season is as follows:
OCS 2019-015 Winter Clearing Services Tender 800hr/yr plowing results
Year 4 Extension - 2022/2023
Dufferin Construction
Hr/Rate Estimated @ 400 hrs per truck per year(x2 trucks)
2019/2020, $ 117.00 $93,600
2020/2021,
2021/2022
Annual Base
Contract Value*
2022-2023 $ 140.00 $ 112,000
Extension year
OCS 2019-015 Winter Clearing Services Tender Standby results
Dufferin Construction
Daily Standby 165 days X
2 trucks
2019/2020, $ 340.00 $ 112,200
2020/2021 ,
2021/2022
Annual Base
Contract Value
2022-2023 $367.20 $ 121 ,176
Extension Year
2022/2023 Contract Extension $ 233, 176
(2022-2023)
Operations and Community Services August 22, 2022
Report No. OCS 2022-23 Page 3 of 4
Page 42 of 95
7.c) OCS2022-23, Karla Musso-Garcia, Manager, Operations re. Award of Te...
* The hourly rate is a variable rate that is dependent on each storm and the overall
winter season and can be partially controlled by staff based on call-out protocol.
The actual contract utilization from 2019 - 2022 was $ 517,043.76 ($ 178,056.25 in
2019/2020; $158,568.50 in 2020/2021; and $180,419.00 in 2021/2022) which is
reduced from the awarded value due to reduced call-in frequency and reduced winter
season stand by which was done by mutual agreement and weather monitoring.
The Dufferin Construction Company has performed well over the three-year term and is
familiar with Township routes and expectations. In addition, they have invested in the
equipment to meet the Township's requirements.
Based on the above, it is recommended that tender OCS 2019-015 - one (1) -year
extension be awarded to Dufferin Construction Company for an estimated value of
$ 233,176 plus H.S.T.
Policies/Legislation:
Purchasing and Tendering By-law
Township of Oro-Medonte Winter Maintenance Service Levels
Corporate Strategic Goals:
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support Our Workforce
Consultations:
Dufferin Construction Company
Conclusion:
It is recommended that a one-year contract extension to Tender OCS2019-015 for the
2022/2023 winter season be awarded to Dufferin Construction Company for an
estimated value of $ 233,176 plus H.S.T.
Respectfully submitted:
Karla Musso-Garcia, C.E.T.
Manager, Operations
Approvals: Date:
Shawn Binns PBDM, MBA
Director, Operations and Community Services August 9, 2022
Andria Leigh, Deputy CAO and
Director, Development Services August 11, 2022
Operations and Community Services August 22, 2022
Report No. OCS 2022-23 Page 4 of 4
Page 43 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
lownship of
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Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
FES 2022-04 Council Hugh Murray
Meeting Date: Subject: Motion #
August 22, 2022
AED Placements
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. FES 2022-04 be received and adopted.
2. That Council support the installation of a Public Access AED in four additional
Township parks, being Bayview Memorial Park, Shelswell Park, Sweetwater
Park, and Warminster Park in 2022 until a formal budget allocation for the on-
going care and maintenance has been approved in the 2023-24 budget process.
Background:
Council at its meeting on June 22, 2022 adopted Staff Report FES 2022-03 and the
draft policy regarding "Public Access AED Placement on Municipal Property."
The Policy established the criteria (determining the where and how) for consideration in
the placement of AED's in Township owned and maintained facilities based on requests
received from community groups wishing to fundraise and acquire AED's for placement
on municipal facilities in their community.
The policy further outlined the process to bring forward such requests through the
Director Fire & Emergency Services/Fire Chief in order to ensure a consistent
review/approval process. Currently there is community interest in a number of locations
that individuals and groups would like to support.
Once AED placement locations are approved and installed in accordance with the
approved policy, the AED equipment and housing become the property of the
municipality and will require funding for the on-going maintenance of these units.
Fire & Emergency Services August 22, 2022
Report No. FES 2022-04 Pagel of 3
Page 44 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
Currently the only freestanding AED unit is located at the Line 4 Park in Horseshoe
Valley.
Analysis:
In Report FES 2022-03, staff had identified that there was currently no budget allocation
for the on-going care and maintenance of AED's once approved and installed and that
as part of the 2023 — 2024 budget process FES staff would be bringing forward budget
consideration to allocate funds or the maintenance of units once installed in addition to
the future replacement of these units. There are currently several community requests
for the placement of AED units in some of the more heavily utilized Township park
facilities.
While it is noted that there is currently no budget allocation for the maintenance of these
units; it is not expected by staff that funding for maintenance would be required until
2023 given their very recent installation and further to this that the maintenance costs
are not expected to be significant in 2023.
Until a budget allocation is established in the 2023-24 budget and given the significant
community interest under the approved policy; staff are seeking Council's support for
the endorsement of the following additional sites in 2022:
Bayview Memorial Park
Shelswell Park
Sweetwater Park
Warminster Park
Each location would satisfy the requirements in the Township approved policy.
Financial / Legal Implications / Risk Management:
Budget request for the on-going maintenance of these locations would be brought
forward during the 2023-2024 budget deliberations
Policies/Legislation:
POL-FES-01
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Fire & Emergency Services August 22, 2022
Report No. FES 2022-04 Page 2 of 3
Page 45 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
Consultations:
Robin Dunn, CAO
Attachments:
Staff Report - FES 2022-03
Policy - POL-FES-01
Conclusion:
Staff is recommending that Council provide their support for the installation of a Public
Access AED in four additional Township parks, being Bayview Memorial Park, Shelswell
Park, Sweetwater Park, and Warminster Park in 2022; until such time as a formal
budget allocation for the on-going care and maintenance has been approved in the
2023-24 budget process.
Respectfully submitted:
Hugh Murray, Director Fire & Emergency Services Fire Chief
Approvals: Date
Andria Leigh, Deputy CAO/
Director, Development Services August 18, 2022
Fire & Emergency Services August 22, 2022
Report No. FES 2022-04 Page 3 of 3
Page 46 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
TownshiptQ
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Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
FES 2022 - 03 Council Hugh Murray
Meeting Date: Subject: Motion #
June 22, 2022
Public Access AED
Roll #: Placement R.M.S. File #:
on Municipal Property Policy
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. FES 2022 - 03 be received and adopted.
2. That Council endorse the Public Access AED Placement on Municipal Property,
POL-FES-01.
3. And that staff proceed with the implementation of the enacted policy.
Background:
Sudden Cardiac Arrest (SCA) occurs when the heart's electrical system
malfunctions and the heart stops beating properly. It's unpredictable and can
happen to anyone, anywhere, anytime. It is fatal unless treated quickly. The
treatment for SCA is good quality CPR and early defibrillation. Defibrillation is an
electrical shock that allows the heart to reorganize and once again produce a
functioning heartbeat. A machine called a defibrillator administers the shock.
Early on defibrillators were only available in hospitals and some ambulances.
Today the technology exists to have affordable defibrillators available in public
gathering areas. People with minimal training can safely and effectively provide
CPR and utilize Public Access AED's to deliver treatment to victims of SCA quickly
and provide the victim with their best chance for survival.
In 2021 community partners raised funds to purchase an outdoor Save Station
Public Access AED which is located at the Horseshoe Park on Line 4 North which
was the first of its kind located in a Township Park. Council accepted the donation of
the equipment.
Fire & Emergency Services Department June 22, 2022
Report No. FES 2022 -03 Pagel of 3
Page 47 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
Since that time there has been significant interest within the community to provide
more of these Public Access AED's that could be located on Township property
such as community parks. Members of the community from a number of areas
within the Township have expressed an interest in raising funds to purchase the
equipment required.
Many inquiries have been made through members of Council and staff to see if
these opportunities for donations could be moved forward.
Analysis:
Due to the significant interest from the community to have Public Access AED's placed
in our Township parks it is necessary for the Township to establish a policy in order to
properly and consistently consider these requests.
A proposed Policy is attached for Council to consider which would provide staff with the
tools and criteria to address these community requests in a consistent manner.
Staff are supportive of the idea of community groups raising funds to have these units
placed throughout the community. However there are budget implications that would
need to be considered and while not significant there are future maintenance costs that
must be taken into consideration.
These costs would include the replacement of the electrodes, batteries, and hydro and
at some point a replacement of the AED itself.
There are also the cost of electrical connections which could be included in the
fundraising for these projects.
Staff would need to look at each request and determine if the project would meet the
criteria set out in the policy.
Financial / Legal Implications / Risk Management:
From a financial perspective as this is a new Policy, Fire & Emergency
Services will need to work with the Finance Department in order to establish
an allocation of adequate funds for the care and maintenance of the Public
Access AED's and AED Stations that would be brought forward during the
2023/2024 budget deliberations.
Fire & Emergency Services will administer a four (4) year budget for the
program and include the costs for purchase, replacement, and maintenance of
the units within the annual budget allocations.
Fire & Emergency Services Department June 22, 2022
Report No. FES 2022 -03 Page 2 of 3
Page 48 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
Policies/Legislation:
None
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Consultations:
Shawn Binns, Director, Operations & Community Services
Melanie Brown, Deputy Chief Prevention & Life Safety
Attachments:
Draft Policy Public Access AED Placement on Municipal Property
Conclusion:
Staff recommend that the Public Access AED Placement on Municipal Property Policy,
POL-FES-01 be enacted by Council and that staff bring forward a proposed budget
during the 2023/2024 budget deliberations to ensure adequate finds are allocated in
support the policy and the on-going care and maintenance of the Public Access AED's
on Township properties.
Respectfully submitted:
Hugh Murray, Director Fire & Emergency Services Fire Chief
Approvals: Date
Andria Leigh, Deputy CAO/
Director, Development Services June 14, 2022
Fire & Emergency Services Department June 22, 2022
Report No. FES 2022 -03 Page 3 of 3
Page 49 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
�M
Township o f Policy
Proud Heritage, Exciting Future
Department/Section Policy #
Fire & Emergency Services POL-FES-01
Subject Enacted by Council:
Public Access AED Placement June 22, 2022
on Municipal Property Motion #
C220622-10
1. Policy Statement
Quality CPR (Cardio Pulmonary Resuscitation) combined with public access to automated
external defibrillators (AED) has been proven to increase the chances of survival of persons
who experience Sudden Cardiac Arrest (SCA). As such the Township is committed to the
provision of a Public Access to Automated External Defibrillator Program in Township
Facilities and high risk outdoor settings. Provided the AED's are properly equipped,
located, maintained and used, the Township's Public Access AED Placement on Municipal
PropertyPolicyshall outline considerations for locating, acquiring and maintaining new AED
installations.
Consequently, it is the policy of the Township of Oro-Medonte to work with community
groups who wish fundraise and acquire AED's for placement in our community and to
ensure that all Public Access Automated External Defibrillators (AED's) that are
purchased are maintained and located throughout targeted, high usage, Township owned
and maintained facilities.
2. Purpose and Scope
To establish guidelines to determine the placement of Public Access AED's on Township
owned properties.
It is the policy of the Township of Oro-Medonte to work with community groups who wish
fundraise and acquire AED's for placement in our community and to ensure that all Public
Access Automated External Defibrillators that are purchased are maintained and located
throughout targeted, high usage, Township owned and maintained facilities.
3. Policy
Guidelines / Procedure and Responsibilities for new AED installations:
Any expansion of the Township's AED program shall be completed in partnership with
community groups.
Page 1 of 3
Page 50 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
Public Access AED Donation Process:
• Any group wishing to donate a Public Access AED to the Township of Oro-Medonte
will submit a letter to the attention of the Director, Fire & Emergency Services/Fire
Chief outlining their request with the information outlined below.
• Each request to have a Public Access AED placed in the community shall provide the
following information to the Director, Fire & Emergency Services/Fire Chief:
o The group or individual involved in the project
o The proposed location for the Public Access AED
o How the unit and installation will be funded
o Understanding that not all requests may meet the Township criteria
o Understanding that if approved the AED will become Township property
AED Placement Considerations:
The following criteria will be factors in the placement of any Public Access AED:
• Must be high use / high risk locations - e.g.: community parks/ rail trail.
• Must have ease of access to hydro
• Must have good visibility
• AED must meet Township standards
• Acceptance of AED and placement to be approved by Director Fire & Emergency
Services/Fire Chief or their designate
Fiscal Considerations:
• Cost of unit and installation
• How the unit is to be funded
• Lifecycle cost
• Budget impact
Responsibilities:
The following outlines the responsibilities of the Township and the Community Group
regarding new Public Access AED's.
Fire & Emergency Services staff will:
• Conduct monthly inspections of all Public Access AED's
• Maintain, or oversee the maintenance of the Public Access AED's and their
equipment and stations.
• Establish and maintain a replacement schedule for the AED's
• Maintain appropriate records of the inspections and maintenance for each AED
• Maintain a written inventory of the AED's details and their locations.
• Make efforts to standardize the AED's utilized in the program.
Page 2 of 3
Page 51 of 95
7.d) FES2022-4, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
• Establish and administer the annual budget for the purchase, replacement and
maintenance of the AED units and stations
• Oversee with the community group any public relations / events / donor recognition
pertaining to the acquisition and installation of the Public Access AED
Community Groups will:
• Initiate request to the Township's Director, Fire & Emergency Services with the
information required by this Policy
• Following Township approval, initiate and execute their fundraising plan
• Work with the Township to coordinate any public relations / events / donor recognition
pertaining to the acquisition and installation of the Public Access AED
Page 3 of 3
Page 52 of 95
8.a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council &...
1 ownship of
Report epo t
Proud Heritage, Exciting Future
Report No. To: Prepared by:
CS2022-18 Council Vanessa Cooper, EA
Mayor and Council &
CAO
Meeting Date: Subject: Motion #
August 22, 2022 Corporate Projects Status
Update — May, June 2022
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. CS2022-18 be received.
Background:
As requested by Council and identified in Report CSI 2013-05, Township staff commenced
reporting on Corporate Project Implementation in October 2013. This report provides
Council with snapshot details of both capital project implementation as well as other
projects of significance to the municipality.
As identified at the June 22, 2016 meeting of Council, the structure has been reduced to
show a one-year rolling report, with the history retained on the website within previous
Corporate Projects Status Update reports.
Attached as Appendix A is the May, June 2022 Corporate Project report.
Analysis:
Not applicable.
Financial / Legal Implications / Risk Management:
Not applicable.
Corporate Services August 22, 2022
Report No. CS2022-18 Page 1 of 2
Page 53 of 95
8.a) CS2022-18, Vanessa Cooper, Executive Assistant, Mayor and Council &...
Policies/Legislation:
Not applicable.
Corporate Strategic Goals:
• Modernize Township Services
• Prepare for Our Future
• Support our Workforce
• Foster Safe and Inclusive Community Living and Business Growth
Consultations:
Senior Management Team
Project Managers
Attachments:
Appendix A: Corporate Project Tracking — May, June 2022
Conclusion:
That the update on corporate projects be received for information.
Respectfully submitted:
Vanessa Cooper
Executive Assistant, Mayor and Council & CAO
Approvals: Date
Donna Hewitt, Director, Corporate Services August 9, 2022
Andria Leigh, Deputy CAO/
Director, Development Services August 10, 2022
Corporate Services August 22, 2022
Report No. CS2022-18 Page 2 of 2
Page 54 of 95
Appendix A
Project Tracking—May, June 2022
CAO's Office
Project Ward Leads Date Status
Continuous All Robin Dunn/ July,August 2021 -A number of corporate processes are oD
Improvement Donna being reviewed, documented, streamlined v
(CI) Initiative Hewitt as part of our digital business n
transformation initiatives.
- Exploring the use of the Kaizen o
methodology/tool as a means to tackle new N
process development.
September, October 2021 - Process refinement and documentation O0
continues. <
- Focus has shifted to include added D
attention on change management as key N
success factor in process change v
implementation. n
November, December 2021 - Projects and process development is 0
January, February 2022 ongoing. -0
m
March, April 2022 - Projects are ongoing. Some 71
reassignment of roles required due to staff X
changes CD
May, June 2022 - Projects ongoing with additional
ro ects initiated. <
Long term All SMT July, August 2021 - Remote Work Policy initial draft complete CD
Accommodation to be finalized before presenting to Council N
Planning for consideration. N
-SMT reviewing longer term service v
delivery with view to impact on staffing and
m accommodation planning.
Cn September, October 2021 - Remote Work Policy endorsed by ID
0 Council. 0
CCn - Implementation of the Remote Work v
Policy application process underway—will Q
n
0
0
D
0
90
have direct impact on long term
accommodation planning in the short term.
November, December 2021 -SMT continue to review growth and
January, February 2022 service level considerations for inclusion in
2023 business plan.
March,April 2022 -Space capacity challenges within the o
Administration Centre are under review by v
SMT with further adjustments required n
given ongoing COVID restrictions and co
health concerns. N
0
May, June 2022 -Remote work schedules being N
modified to accommodate space
capacity challenges and provide for O0
business continuity. <
Township All Robin July,August 2021 - Recommendations from Service Level �
Organization Dunn/Andria Review and P&D Review being used to N
Review Leigh/Donna inform department and corporate planning W
Hewitt September, October 2021 -Corporate modifications proposed and o
supported by Council. 0
November, December 2021 - No change m
Januar , February 2022
March,April 2022 - No long term modifications however x
temporary adjustments implemented due
to staff changes. C
May, June 2022 - No change Z
m
Township All Robin July,August 2021 -Additional engagement with Council y
Strategic Plan Dunn/Donna required to finalize the Strategic Plan. N
Hewitt/Andria September, October 2021 -Strategic Plan draft modified with input
Leigh from Council. �
cc - Plan endorsed by Council, communicated
cn to staff and the public;website and
rn
o corporate reporting updated to reflect new
Ian. °
November, December 2021 - Updated Strategic Plan reference �
January, February 2022 incorporated into reporting template. Q
n
0
c
0
90
March,April 2022 - Implementation ongoing and will be
considered as part of the 2023/2024
budget process.
May, June 2022 -Implementation ongoing
Finance OD
Project Ward Leads Date Status v
n
Corporate Services N
Project Ward Leads Date Status o
Communications All Jenny Legget/ September, October 2021 Social Media N
Strategy& Plan Jennifer Whitley -Facebook followers increased from 3,494
to 3,582 O0
-Twitter followers increased from 4,060 to 9
4,091 =3
-YouTube subscribers increased from 324 N
to 332 W
-Continued use of graphics platform to 0
enhance the Townships brand 0
m
COVID-19 Communication
-Continued communication focus m
x
pertaining to COVID-19 utilizing a variety m
of mediums including: print,social media, C
Township website,video, portable signage <'
and e-mail. D
General Communication
-Internal communication pertaining to W
cW COVID-19 (Council &staff)and general
m corporate initiatives
4 -Preparation of the December/January,
° 2022 digital edition of North Simcoe Life
�C9„ -Preparation of background information v
regarding 2022 Rural Ontario Municipal Q
Association delegation requests n
0
c
0
90
-5 media releases were issued pertaining
to: the Parks and Recreation Master Plan,
Rogers Hometown Hockey (3 media
releases), and the outdoor AED Save
Station Tower ribbon cutting at Horseshoe
Valley Memorial Park(media release and eo
backgrounder) v
-Response to media inquiries and n
interview requests regarding Township W
business and initiatives N
0
-Preparation of briefing notes regarding N
N
corporate initiatives of particular public
interest 90
-Communication support provided for the v
Parks and Recreation Master Plan and D
Official Plan update N
-Communication assistance provided to v
internal departments regarding corporate n
initiatives 0
-Communication assistance provided to CID
Township committees as required 71
-Ongoing required documentation resulting M
from the Township's declared State of m
Emergency 0
-Coordination of the Oro-Medonte stop for m
the Rogers Hometown Hockey Festival N
that took place at Horseshoe Resort T.
November 6-8, 2021 v
November, December 2021 Social Media
cu January, February 2022 -Facebook followers increased from 3,582
0"00 to 3,629 a)
0 -Twitter followers increased from 4,091 to 0
Q00 4,124
"n -YouTube subscribers increased from 332 Q
to 343 n
0
0
D
0
90
-Continued use of graphics platform to
enhance the Townships brand ensuring
appropriate images with social media posts
COVID-19 Communication
-Continued external and internal 00
communication pertaining to COVID-19 v
utilizing a variety of mediums including: n
print, social media, Township website,
video, portable signage and e-mail. o
N
N
General Communication
-Internal communication pertaining to 90
COVID-19 (Council &staff) and general v
corporate initiatives D
-Preparation of the February/March, 2022 N
digital edition of North Simcoe Life v
including Council's Timely Topic n
-Preparation of the Spring 2022 0
Community Information Guide for _0
CD
distribution though Metroland media 1
newspapers (Barrie Advance, Orillia Today M
and Midland Mirror) and availability on the m
Township's website 0
-Preparation of delegation briefing notes
for the 2022 Rural Ontario Municipal m
Association conference D
U)
-Preparation of speaking points pertaining T.
to Township corporate initiatives of v
particular public interest (i.e. road =3
(D rehabilitation etc.)
Cn -Response to media inquiries and interview a)
o requests regarding Township business and o
o initiatives
"' -Communication assistance provided to Q
internal departments regarding corporate n
initiatives and operational matters o
C
D
n
90
-Communication assistance provided to
Township committees as required
-Ongoing required documentation resulting
from the Township's declared State of
Emergency
March,April 2022 Social Media 0
-Facebook followers increased from 3,629 v
to 3,710
-Twitter followers increased from 4,124 to CD
4,135 N
0
-YouTube subscribers increased from 343 N
to 355 N
-As a way to connect with individuals that PD
might not follow the Township on <
Facebook or Twitter,the Township �
established an Instagram channel in early N
2022 with 287 followers to date ni
-Continued use of graphics platform to n
enhance the Township's brand ensuring 0
appropriate images with social media posts m
COVID-19 Communication m
-Continued external and internal m
communication pertaining to COVID-19 c
utilizing a variety of mediums including: <
print, social media, Township website, m
video, portable signage and e-mail. N
Ongoing documentation as required T
pertaining to the Township's v
cW response/monitoring of COVID-19. �
m
°'
0 General Communication v
o -Internal communication pertaining to 0
(.0 COVID-19 (Council &staff)and general
corporate initiatives Q
n
0
c
0
90
-Preparation of the April/May and
June/July 2022 digital editions of North
Simcoe Life including Council's Timely
Topic
-Preparation of speaking points pertaining
to Township corporate initiatives of 00
particular public interest v
-Preparation of FAQs regarding the City of n
Orillia's municipal comprehensive review Q)
process o
-3 media releases were issued pertaining N
N
to smoke and CO detection alarms,
Ukrainian flag raising, and availability of 90
naloxone kits in Township facilities <
-Response to media inquiries and interview D
requests regarding Township business and N
initiatives 0
v
-Communication assistance provided to n
internal departments regarding corporate 0
initiatives and operational matters _0
CID
-Communication assistance provided to 1
Township committees as required M
May, June 2022 Social Media m
-Facebook followers increased from
3,710 to 3,774
-Twitter followers increased from 4,135 m
to 4,160 N
-YouTube subscribers increased from T.
355 to 366 0
v
-Instagram followers increased from
cu 287 to 378 since establishing the
C' channel is early 2022 W
0 -Continued use of graphics platform to 0
(.0 enhance the Township's brand
ensuring appropriate images with social Q
media posts n
0
0
D
0
90
COVID-19 Communication
-Timely external and internal
communication pertaining to the status
of COVID-19 utilizing a variety of
mediums including: print,social media, 00
Township website,video, and e-mail. v
-Ongoing documentation as required n
pertaining to the Township's W
response/monitoring of COVID-19. o
N
N
General Communication
-Internal communication (Council & 90
staff) pertaining to corporate initiatives v
-Preparation of the August/September D
digital edition of North Simcoe Life N
including Council's Timely Topics v
-Preparation of speaking points n
pertaining to Township corporate 0
initiatives of particular public interest 0
CD
-3 media releases were issued 71
pertaining to the official opening of the M
Shanty Bay Fire Hall and Sod Turning m
Ceremony for construction of a new 0
Fire Hall located in East Oro, the
Craighurst Public Art Project, and the m
Township's Economic Development N
Strategy T.
-2 media advisors were issued 0
v
regarding the official opening of the =3
cu Shanty Bay Fire Hall and Sod Turning
N Ceremony for construction of a new v
0 Fire Hall located in East Oro 0
�
-Response to media inquiries and
interview requests regarding Township Q
business and initiatives n
0
0
D
0
90
-Communication assistance provided to
internal departments regarding
corporate initiatives and operational
matters
-Communication assistance provided to
Township committees as required 00
-Communication assistance provided v
regarding the 2022 Municipal and n
School Board Election
Simcoe County All Donna Hewitt/ September, October -Township application approved o
Economic Jennifer Whitley -Tourism businesses participated in the N
N
Development survey as part of the Tourism Product Gap
Funding Analysis Project(TPGA) and provided
Application feedback about strengths &challenges of v
doing business and COVID impacts D
-Staff are reviewing the information and CD
determining next steps v
-Once TPGA is complete, work on the n
Tourism Action Plan development will 0
begin. _0
CD
November, December 2021 -Tourism Product Gap Analysis Project 71
January, February 2022 completed, presented to Council, shared X
on the website and with stakeholders CD
-Tourism Action plan RFP process began,
Bannikin Tourism &Travel was selected as
consulting firm. Process has begun CD
including background review and working N
through engagement plan and in market
0'
review. Working with O-M Chamber and v
v Orillia& Lake Country on the project team.
CD March, April 2022 -Tourism Action Plan engagement
activities—surveys and one on one W
o interviews and in-market assessment. 0
�
May, June 2022 -Tourism Action Plan Finalized and v
prepared for Council presentation. D
Q
n
0
0
D
0
90
-Report posted to Township website
and shared with stakeholders.
-staff developing the work plan for
implementation
-report will go to Simcoe County
Economic Development early Sept. 00
Orillia& Lake All Donna Hewitt/ July, August 2021 -Virtual AGM planned for Monday, v
Country Tourism Jennifer Whitley October 18
-Commencing Strategic Planning later in W
Fall to update existing plan o
-working with City of Orillia on MAT N
N
initiatives
-updating the Tourism Oro-Medonte
landing page, with new content and v
images D
-supporting blog style stories to promote N
Oro-Medonte businesses, additional 0
v
promotion through social media advertisingn
September, October -Virtual AGM held 0
-Strategic Planning process underway— 0
CID
anticipate completion by early 2022 7
-MAT funding from City of Orillia is X
providing opportunity for additional m
marketing leverage and activities including C
support for Township tourism businesses
-Partnership with Destination Ontario and CD
the Township to host a media Fam trip to N
showcase rural Oro-Medonte and agri-
0'
tourism experiences. v
-continue working collaboratively on the
cu blog stories, fall included
6' Glen Oro an Unforgettable Getaway N
0 Fall for Oro-Medonte this October 0
�
Fall Colour Road Trip
Artisanal Gourmet Foods, Body care & D
More Q
n
0
0
D
0
90
-stories were promoted through paid social
media advertising
-support of the Hometown Hockey event
November, December 2021 -Updated Strategic Plan in development to
January, February 2022 be finalized March 2022.
-2022 Visitor Guide printed for distribution 00
March 2022. v
-Tap Into Maple—March 2022 with 6 n
Township producers/businesses W
participating. No
-Beginning to market outside of the region N
N
again
-applying for funding for tourism
enhancements and marketing across the v
region D
-partner on a new photo/video opportunity CD
for winter and maple v
-Holiday Blog stories were shared n
March,April 2022 -Visiting local business for Visitor Guide 0
Distribution _0
CD
-Successful with additional program 1
funding applications M
-Spring Flavours &Tap Into Maple CD
promotions �
-Applying for funding from Tourism Simcoe
County& RT07 CD
-Follow through on a Tourism Readiness N
Program and recommended actions
0'
-Seeing an increase in people staying in v
the area, events back on at the Casino
cu driving traffic
CCn May, June 2022 -AGM—September 13—Quayle's N
o Brewery 0
CD -Summer events bringing more traffic to
the area, more overnight stays D
Q
-Ramara to implement a MAT n
0
0
D
0
90
-Funding for bike racks and additional
tourism related signs across the region
-Running digital campaigns
-New large digital billboards, along
major highways,travelling billboards in
downtown Toronto 00
Economic All Donna Hewitt/ July, August 2021 -regular meetings with the Oro-Medonte v
Development Jennifer Whitley Chamber and Lake Country to discuss n
Strategy collaborative tourism opportunities C�
Implementation -promotion of Ask the Expert webinar No
series for businesses N
N
-participate in Simcoe County Economic
Development meetings as well as sector
meetings &opportunities <
-working with a local writer on blog style D
stories to promote businesses including N
features on Grown in Oro-Medonte, 0
v
Experience Oro-Medonte, Produced in n
Oro-Medonte and Fall Colours Road Trip 0
-working closely with agri-tourism 0
CD
businesses on promotional materials 71
including video productions and X
photography m
-supporting business inquiries and sharing
information about funding opportunities as
they come available m
-planning for next steps for the regional N
tourism investment project along with Lake T.
Country municipalities v
v -participation in Parks& Rec Master Plan
CD September, October 2021 -continuation of the photo/video
partnership working with agri-tourism W
0 businesses to create content 0
r.0 -continue to support and work on the
above mentioned projects and D
Q
opportunities as well as business inquiries n
0
0
D
0
90
-Support of Rogers Hometown Hockey,
engaging the business community for Paint
the Town Red
-reviewing the Simcoe County MCR,
gathering support letters from the
potentially impacted business community 00
-support to the Images Studio Tour v
November, December 2021 -visiting local winter operations for video n
January, February 2022 and photo content for partners and (A
businesses to use for promotions o
-supporting business inquiries as they N
N
come into the Township
-providing resources and sharing
opportunities with the local business v
community D
-Update to Council in February 2022 CD
-reviewing and updating current Economic v
Development strategy partnership with n
Lakehead University0
March,April 2022 -additional photo/video content CD
-new business inquiries, sharing of OP 71
update and timeframes X
-beginning update to Economic CD
Development strategy and engagement
plans
-Implementation of Year 1 -Wayfinding CD
si na a priorities initiated N
May, June 2022 -Hiring of an intern to assist with the
0'
updating of the strategy—including v
engagement of residents, businesses
CD and business stakeholders/service
4 providers; analyzing the information W
o -reviewing actions and priorities for 0
(.0 next steps
D
Q
n
0
0
D
0
90
Internet Advocacy All Jennifer Whitley September, October 2021 -review of the submitted REOI
-continued advocacy and requests for
updates from ISP's as to current activities
in the Township and what are future
opportunities
-communication internally between 03
departments, prioritizing Municipal v
Consent requests for fibre expansion n
projects in the Township
November, December 2021 -continued advocacy with all levels of o
January, February 2022 Governments N
N
-research for individual inquiries
-connecting with ISP's to learn more about 9D
ongoing projects,timelines and n<i
opportunities =3
-continue meetings with ICTF N
-continue hosting survey and internet ni
performance test on website to collect data n
—encouraging residents and businesses to 0
complete information _0
March,April 2022 -continued advocacy—letter to MP/MPP's m
to encourage keeping Oro-Medonte top of x
mind m
-More homes and businesses are being
connected through the SWIFT program
Bell and Rogers expansion projects m
May, June 2022 -continued advocacy,waiting for
updates on timing of projects with T.
(n
current ISP's and what are the next v
plans and timing of potential
m expansions
6' -continued ICTF month) meetings N
w
o Municipal Property All Donna Hewitt/ July,August 2021 -Work continues on 7 files 0
(.0 Surplus Process Yvonne September, October 2021 -Revised process and by-law in
Aubichon development for presentation to Council in Q
November n
0
c
0
90
-Work continues on 6 files; 1 complete
November, December 2021 -Revised process effective November
January, February 2022 2021,
-Work continues on 5 files, 2 complete, 2
nearing completion, 1 denied
March, April 2022 Status quo, no new applications received 00
May, June 2022 1 application in final stage of
completion. No new applications n
received N)
FOI Requests All Yvonne July, August 2021 2020-41 Requests, 4 requests at the
Aubichon/Sheila adjudication stage, 7 requests at the N
Spring appeal stage, 11 appeals with IPC have
been closed and complete
2021-33 Requests, 4 files from 2020 at W
adjudication stage, 19 appeals closed with N
IPC, 7 Frivolous and Vexatious files, 1 new v
appeal
September, October 2021 2020-41 Requests, 4 requests at the 0
adjudication stage, 2 requests at the �0
appeal stage, 11 appeals with IPC have m
been closed and complete m
2021-37 Requests, 2 files from 2020 at x
adjudication stage, 19 appeals closed with 0
IPC, 7 Frivolous and Vexatious files, 7 new
appeals m
November, December 2021 2020-total of 41 Requests with 31 which >
January, February 2022 went to appeal process through IPC U)
2021-total of 40 Requests with 10 appeals v
going to IPC, and 10 appeals still open
from 2020 -
2022- 14 New requests with 19 appeals Ef
0 outstanding from 2020/2021 and 1 appeal `<
Q0 from 2016 resolved.
"' March, April 2022 2020-total of 41 Requests with 31 which D
went to appeal process through IPC, 3 still Q
outstanding at IPC n
0
0
D
0
90
2021-total of 40 Requests with 10 appeals
going to IPC, 1 appeal moving to
adjudication, 6 frivolous/vexatious appeals
moving to adjudication.
2022- 19 Requests to date with 18
complete and 1 outstanding.
May, June 2022 2020-41 Requests with 31 which went v
to appeal process through IPC, 3 still n
outstanding at IPC (A
2021-40 Requests with 10 appeals o
going to IPC, 1 appeal moving to N
adjudication, 3 frivolous/vexatious
appeals moving to adjudication
however on hold pending outcome of v
adjudication file, 6 frivolous/vexatious
appeals mediated and dropped. CD
2022-21 Requests to date with 18 v
complete and 3 outstanding. n
0
0
Development Services 0
CD
Project Ward Lead(s) Date Status 7
Septic 3, 4, 5 Andria July,August 2021 Township lawyer and staff continue to work X
Maintenance Leigh/Sherri on achieving compliance on currently non- CD
Program Moore/ compliant properties. Site inspections C
Garry underway Z
McCartney September, October 2021 No Change CD
November, December 2021 Completion of well head program as of N
January, February 2022 December 31, 2021. Compliance process N'
commenced for outstanding properties. No a)
change otherwise.
`D March, April 2022 No Change and will commence inspections
o as weather permits.
o May, June 2022 Township lawyer and staff continue to
cCnn work on achieving compliance on a)
remaining non-compliant properties. Q
Site inspections underwayC�
0
0
0
90
Official Plan All Andria July,August 2021 Council endorsed updated Work Plan for in
Update Leigh house staff completion of OP Review by
Spring 2022 and subsequent completion of
Zoning By-law Update in 2022
September, October 2021 Staff completing 1st draft of Official Plan
document, currently under internal CD
review/comment. v
November, December 2021 Staff working with internal departments on n
January, February 2022 draft policy analysis prior to scheduling of (n
required Open House and release of draft No
Official Plan document for consultation. N
N
March,April 2022 OPR website page updated with Notice of
May 18 Open House and 1 st Draft text and °D
mapping for public review and comment. <
May, June 2022 Staff reviewing Open House comments m
and making revisions to 2"d Draft OP cn
text. Comment& Response Matrix ni
presented and adopted at July DSC n
meeting. 0
0
Planning & Robin July,August 2021 Staff working on website updates and plan -0
m
Development Dunn/Andria for implementation in 2022
Process Review All Leigh September, October 2021 Staff working on plan for 2022 x
All implementation. m
November, December 2021 Staff working on implementation of some C
January, February 2022 recommendations through Phase 2 of the Z
Cloud Permitting project scheduled for D
2022. N
March,April 2022 Staff continuing to work on Cloud Permit
implementation and next phase W
May, June 2022 No change
cc
CD Horseshoe Ridge 1 Derek Witlib September, October 2021 Staff and legal counsel prepared affidavits
Phase 4 and participated in written
° submissions/examinations. 0
(YI November, December 2021 No Change
January, February 2022 0_
n
0
c
0
90
March, April 2022 Staff and legal Counsel prepared and
attended April 19 virtual hearing
May, June 2022 OLT issued decision approving
amended Draft Plan conditions.
Short Term All Andria July, August 2021 Closed session update provided at August
Rental Leigh 18t" Council meeting 00
Accommodations September, October 2021 No change v
November, December 2021 Legal Counsel and staff proceeding through n
January, February 2022 the Procedural Order requirements in N
preparation for the March 2022 OLT o
hearing. N
N
March, April 2022 OLT hearing held March 22-29, 2022 with
oral decision issued at conclusion O0
May, June 2022 IDS 2022-093 report regarding licensing n�i
considered at June 22 Council meeting. m
Staff and legal counsel continuing with N
prosecutions in accordance with April 1, v
2022 Council direction C�
Tim Horton's— 3 Derek Witlib Jul ,Au ust 2021 No Change °o
Craighurst -September, October 2021 No Change m
November, December 2021 No Change 7
January, February 2022 m
x
March, April 2022 No change m
n
May, June 2022 No change
Georgian 3 Andria July, August 2021 EA PIC submission posted on Township m
Communities Leigh website D
Subdivision— v'
U)
Craighurst September, October 2021 Discussions with Applicant on potential U
redline plan revisions for submission v
November, December 2021 No Change
January, February 2022
o March, April 2022 Further discussions with applicant
Q0 regarding planning application and redline
C' revision to subdivision D
May, June 2022 Staff awaiting revised planning
application submission from applicant. o
D
n
90
Cannabis All Derek Witlib July,August 2021 Procedural Order for Hearing issued by
OLT September 23,2021.
September, October 2021 Staff and legal counsel continue
preparations for 2022 hearing.
November, December 2021 Legal Counsel and staff proceeding through
January, February 2022 the Procedural Order requirements in OD
re aration for the April 2022 OLT hearing. v
March,April 2022 OLT hearing held in April, awaiting OLT n
decision (�
May, June 2022 No Change o
N
N
Fire &Emer enc Services O0
Project Ward Leads Date Status n�i
Master Fire Plan All Hugh July,August 2021 Land Acquisition completed September 29, m
Murray 2021 N
September, October 2021 Waiting on geotechnical information v
Site plans are being developed. o
RFP to be prepared once site plans 0
Completed -0
m
November, December 2021 Building design completed, finalizing site
January, February 2022 plan. Preparing RFP to go out by end of x
March m
0
March,April 2022 Project RFP posted closes May 6,2022
May, June 2022 Project awarded finalizing contract m
D
Operations &C immunity Services
Project Ward Leads Date Status in
v Energy All Shawn JulY August 2021 Report delayed anticipate completion by
m Conservation Binns yearend
w Demand September, October 2021 Anticipate report Jan 2022
° Management November, December 2021 No change o
C9 Plan January, February 2022 v
cn
March,April 2022 Project delayed due to staffing changes. Q
Anticipate completion by end of Q2 n
0
c
0
90
May, June 2022 Project delayed—target Q1 2023
New 1 Shawn July,August 2021 Design currently being finalized to obtain
Community Binns 80% costing. Report to Council targeted for
Centre Design November with updated costing and
agreement structure with SCDSB.
September, October 2021 Awaiting costing report. Report to Council
Q1 2022 v
November, December 2021 80% design drawings finalized and n
January, February 2022 awaiting final costing report from cost N
consultant. Continue to work through o
financial aspects of agreement with N
SCDSB. Following the completion of both
costing and drafting of agreement report O0
will be provided to Council. Anticipated v
timing- late April 2022. D
March, April 2022 Currently finalizing costing and draft N
agreements with SCDSB. Project delayed v
due to Provincial election and approvals for n
the SCDSB to further proceed to tender. 0
0
May, June 2022 No change in status report to Council -0
m
Special Events All Shawn July,August 2021 Endless Summer Concert Series and 7
Binns BAFM have taken place over the summer. m
Currently planning to host Rogers CID
Hometown Hockey Event at Horseshoe
Resort in November, <'
September, October 2021 A number of Santa Claus Parades planned CD
for December. Need to review plans for N
summer events U
November, December 2021 A number of holiday events supported to a)
January, February 2022 take place in November/December. A
m number of large events planned for Ef:
� Summer 2022—National Mountain Bike v
Championships and BC events 0
CCn March, April 2022 Currently reviewing plans for Spring Barrie a)
Automotive Flea Market June 2-5, Boots Q
n
0
0
D
0
90
and Hearts Aug. 4-7 and Ever After
Festival August 12-14
May, June 2022 Reports provided to Council regarding
issuance of permits in July.
Road Network All Shawn July, August 2021 No change
Plan Binns September, October 2021 Reviewing draft standards and policy 00
document v
November, December 2021 No change n
January, February 2022 N
March, April 2022 No change o
May, June 2022 No change N
Oro African 3 Shawn July,August 2021 Anticipate report to Council by end of Q4
Church (OAC) Binns for 2022 implementation. O0
September, October 2021 Continue to work through governance v
options for 2022 D
m
November, December 2021 2 Meetings held with representatives from N
January, February 2022 the Oro Freedom Institute. Guiding v
Principles/Core Values and Strategy n
objectives being drafted. Anticipate report 0
back to Council and stakeholder m
communication by end of Q2 71
March, April 2022 Continue to work with Oro Freedom x
Institute and OAC stakeholders to finalize CD
terms of reference/projects plans for
Council's consideration. Update targeted m
for June 2022. D
May, June 2022 Update report provided to Council on N
June 22,2022. Continue to work with U
Oro-Freedom Institute on v
work/implementation planning for
4 initiatives.
"' Parks and All Shawn July, August 2021 Report to Council in September.
CD Recreation Binns/Roz Engagement program to be launched late °
Cn Master Plan Llewellyn September. W
Q
n
0
0
D
0
90
September, October 2021 Initial engagement program completed. A
"what we heard" report will be presented
early in 2022
November, December 2021 No change
January, February 2022
March, April 2022 Further consultation has taken place with 00
stakeholders to further develop emerging v
recommendations. Update report targeted n
for June 2022. N
May, June 2022 Council received status update report o
June 22,2022. Draft plan to be N
presented in late 2022.
Paving All Justin July, August 2021 Projects continue to advance some delays O0
Program Metras due to rain. On track to complete according v
to contract timelines and budgets. D
September, October 2021 All projects now completed. 2022 program N
will be presented to Council in January. v
November, December 2021 2021 program completed with positive o
January, February 2022 variance realized. Council approved and 0
provided direction in revised 2022 m
program. 2022 program contract awarded. m
March, April 2022 Commenced May 1,2022 m
-Bass Lake Sideroad- Line 8 to Line 9, 0
90% complete
-Bass Lake Sideroad—Line 14 to Line 15 m
—complete D
-Line 14/Bickel Drive—90% complete T.
-Old Scotia Place—70% complete U
-Hawthorn Place—50% complete �
-Line 9 North—Old Barrie Road to Bass-
m �
�, Lake Sideroad—60% complete
0 -Country Club Lane/Birch Grove—30% 1<
Q0complete °
C' -Woodland Cres—30% complete
-Asphalt Patching—20% complete Q
Currently on, if not ahead of schedule n
0
0
D
0
90
Micro surfacing -commencing in mid-June
May, June 2022 -Bass Lake Sideroad -Line 8 to Line 9,
98% complete
-Bass Lake Sideroad—Line 14 to Line
15—complete
-Line 14/Bickel Drive—complete 00
-Old Scotia Place—complete v
-Hawthorn Place—90% complete n
-Line 9 North—Old Barrie Road to Bass
-Lake Sideroad—90% complete No
-Country Club Lane/Birch Grove—90% N
complete
-Woodland Cres—90% complete
-Asphalt Patching—40% complete v
15/16 Sideroad Line 5 to 6 gravel D
completed CD
15/16 Sideroad, Line 10 to 11- v
pulverized n
WMSR—Line 11 to 12—pulverized 0
Ski Trails Road Line 2 to 3, pulverized, 0
CD
gravel complete 71
Currently on schedule M
Microsurfacin -complete CD
Transportation All Justin March, April 2022 -Grandview Drainage Study—
projects- Metras commenced
design -Lakeshore Road—Line 12—Line 14- CD
commenced N
-Warminster Sideroad—commenced,
0'
road design to follow SWM review v
-Pine Ridge cul de sac design—survey
m complete, developing options
-Bridge 23 design—geotechnical a)
o complete 0
-Sugarbush—drainage—survey work
complete, D
Q
n
0
0
D
0
90
-Sugarbush cul de sacs—survey work
complete, prioritizing design to
coincide with watermain work and
phased accordingly
May, June 2022 Sugarbush Drainage—survey work
complete, currently reviewing options. 00
Sugarbush cul de sacs—survey work v
complete, prioritizing design to n
coincide with watermain work and W
phased accordingly o
Bridge 23—detailed design underway N
Pine ridge Cul de sac—developing
options 90
Drainage studies—preliminary results v
b Jul 28th W
Guiderail All Justin March, April, 2022 Tender awarded, waiting on locates N
Program Metras May, June 2022 Line 7 overpass complete, Line 10 north v
50% complete 0
Bridge All Justin March, April, 2022 Bridge 4 (Steeles Line)—commencing 0
Program Metras work June 6, 2022, full closure in effect CD
until November 71
M
x
Bridge BX 10—commencing July 4,2022— CD
October 2022—full closure
May, June 2022 Bridge 4(Steeles Line)—commenced m
work June 16,2022, full closure in effect D
until November. Bridge deck removed, to
piles for the abutments have been N'
installed. W
Bridge BX 10—commencing July 24,
`D 2022—October 2022—full closure, Ef:
00 awaiting LSRCA permits v
o Line 15 Traffic 2 Shawn July,August 2021 Discussions held with City of Orillia.
cCnn Calming Binns/Justin Looking at additional interventions for a)
Metras implementation in 2022. tz
n
0
0
D
0
90
September, October 2021 Engineering designs prepared for 2022
implementation. Reviewed with TSTF and
report to Council in Jan. 2022
November, December 2021 Meeting held with BLRPA Line 15 group.
January, February 2022 Report on options for traffic calming
targeted for March 23. 00
March, April 2022 Currently advancing implementation of v
north bound directional closure. Final n
design being completed. Targeting c�
implementation July 1, 2022. No
Targeted enforcement will be scheduled N
according to needs identified through black
cat installation. O0
May, June 2022 Update communications sent to v
residents on Line 15 and side streets D
mid-July. Implementation to commence N
early August. 0
v
Braestone 1 Shawn July,August 2021 No change n
Starfall Park Binns/ September, October 2021 Project substantially completed. 0
Justin Subdivision agreement to be amended to _0
m
Metras reflect approved design changes. 71
November, December 2021 Subdivision agreement to be amended to m
January, February2022 reflect ark changes. Anticipate April 2022. CD
March, April 2022 Subdivision agreement amendments C
targeted for June 2022. Park substantially Z
complete. CD
May, June 2022 No update N
Hwy 12 2 Shawn September, October 2021 Report received back from MTO that a full N'
Intersection Binns/Justin signal control would not be permitted. W
Warminster Metras Continuing to advance IPS upgrade.
m Funding to be reviewed as part of 2022
(00 recalibration process. ID
o November, December 2021 Report on signal effectiveness completed 0
C°
C„ January, February 2022 and working with MTO on responsibility for a)
signal upgrades. Q
n
0
0
D
0
90
March, April 2022 Design is advancing. Continue to await
formal response from the MTO.
May, June 2022 Design is 90% complete. MTO response
will be presented to Council August 18,
2022
90
Environmental Services v
Project Ward Leads Date Status n
Horseshoe 1 Robin Dunn/ July, August 2021 Project reinitiated N
Highlands Zone Michelle September, October 2021 No Change
1 Integration Jakobi November, December 2021 No Change. Meter Installation to be N
January, February 2022 restarted in March 2022.
co
March,April 2022 No Change <
May, June 2022 No Change v
Watermain All Michelle July,August 2021 Isolated flushing across Municipal Drinking m
Flushing Jakobi Water Systems completed as needed N
Program -September, October 2021 No Change
November, December 2021 Isolated flushing completed as needed. o
January, February 2022 °
March, April 2022 Spring flushing initiated across systems, m
isolated flushing completed as needed. m
May, June 2022 Isolated flushing completed as needed x
m
Municipal Water All Robin Dunn/ July, August 2021 No Change; next meter read October 1 0
Rates Michelle September, October 2021 Q3 meter reading complete r'
Jakobi November, December 2021 Q4 meter reading and billing completed, m
January, February 2022 Staff initiated updated rate analysis for N
2023-2025 N.
March, April 2022 No Change v
v May, June 2022 Working with KPMG on updates rates
2023-2025 -
o Urban All Michelle July,August 2021 Consultant reviewing options for Guthrie a)
o Stormwater Jakobi Industrial Subdivision; ES working with o
0 other departments on the file; annual visual
"' inspections initiated across all sites using Q
inspection program designated in ArcGIS n
Collector; staff working with LSRCA on o
D
n
90
CityWide LSW pilot project building
stormwater database
-September, October 2021 No Change
November, December 2021 Continued work with LSRCA on CityWide
January, February 2022 LSW pilot project; continued work with
design engineer on Guthrie Industrial 00
Subdivision; consultation with LSRCA on v
potential funding projects across n
watershed; engineering inspections for c�
2022 scheduled N
0
March,April 2022 No Change N
N
May, June 2022 Engineering field inspections complete
for 2022. O0
Communal Tile 1 Michelle July,August 2021 Customer outreach continues to support v
Fields Jakobi conditions of ECAs, flushing and CCTV of m
isolated pipe sections being completed; N
Operations Manuals being updated v
September, October 2021 No Change (�
November, December 2021 Q4 sampling and internal reporting 0
January, February 2022 completed _0
m
March, April 2022 No Change 71
May, June 2022 No Change. m
x
Staffing All Robin Dunn/ July,August 2021 Internal staffing review being completed; CD
Michelle Director position filled
Jakobi September, October 2021 Manager position filled; recruitment to m
begin for vacant technologist position D
November, December 2021 Technologist position filled; Analyst N
January, February 2022 position posted; 2021 summer student U
coordinated to return for 2022 a)cQ March, April 2022 No Change r'
00 May, June 2022 Return of summer student to end of
August
CD Municipal All Robin Dunn/ July, August 2021 No Change °
(.n Services Michelle September, October 2021 No Change v
D
Corporation Jakobi November, December 2021 No Change Q
January, February 2022 n
0
0
D
0
90
March,April 2022 Project resumed with legal support.
May, June 2022 No Change
Sugarbush 1 Michelle July,August 2021 Awaiting field survey by OLS; consultation
Drinking Water Jakobi with Operations to determine opportunities
System for joint projects; working with contractors
on significant underground locates to 00
support telecomm install v
-September, October 2021 No Change n
November, December 2021 Design in Final Stage; continued N
January, February 2022 coordination with Operations o
March,April 2022 No Change N
N
May, June 2022 On going work with engineering team
and operations for joint project O0
SCADA 1 Michelle September, October 2021 No Change v
Upgrades Jakobi November, December 2021 Final integration review being completed m
January, February 2022 prior to enabling live upgrade N
March,April 2022 No Change v
May, June 2022 Completed o
0
Strategic Initiatives m
Project Ward Leads Date Status 71
Asset All Nelly July, August 2021 KPMG has sent reports for Directors to X
Management Morrow address outstanding items and questions. 0
Plan Directors working on and will send back to
KPMG to consolidate into the plan <
m
September, October 2021 -Work continues to provide D
comprehensive listing of assets to KPMG. N
-KPMG working on consolidation into plan. U
November, December 2021 KPMG has consolidated asset v
January, February 2022 management plan for core services. Will
CD
00 be presenting plan to SMT on March 15t
rQ with a final presentation to Council on
March 23rd for approval °
Cn March, April 2022 -Presentation to Council with report
---iendorsed. The Township is com liant with 0L
n
0
0
D
0
90
Provincial Government reporting
requirements.
May-Aug 2022 The next steps are to be determined
once I speak to consultant. Finance
Staff do plan to vouch for facilities and
equipment on the asset list. Software 00
needs to be retained to track Core v
assets which should be aligned with the n
WO system software project. (A
Township All Nelly July,August 2021 Central Square and Township team met to 0
Enterprise Morrow determine steps going forward for N
Software implementation. Township team continue
Upgrade(ERP) to"cleanup" asset data and determine O0
Phase 1 department operating activities to be setup v
in Diamond for better activity based D
reporting. CD
September, October 2021 -Adjustments required to implementation v
process and timelines; project plan to be n
modified.
-Continued work by Township staff to CD
ensure transition to go live in 2022 is 71
efficient and provides for required activity X
based reported. CD
November, December 2021 Original ERP contract and project plan has C
January, February 2022 changed as Central Square does not have
the capacity to delivery original project plan CD
as what was first approved in March 2021. ai
Therefore new change order and changed N
project plan has been approved with v
Central Square implementing Property Tax
CD and Utility modules. WSCS Consulting
°C° (Tammy Carruthers) is implementing A/P, W
o Project, A/R, Cash Receipting, Purchase 0
�
Orders, General Ledger. SMT to determine v
next steps re. Payroll Module to integrate Q
with Project Module. Tammy Carruthers n
0
0
D
0
90
and Kelly Stilling were introduced to SMT
and gave presentation of their
qualifications and high level of project
Implementation and
Training/Communication to departments to
begin in March 2022 00
March, April 2022 Due to staffing changes, additional staff v
assigned to assist with project oversight. n
Work continues with respect to
implementation of the tax module; cash No
receipting, General Ledger structure and N
N
Utilities configuration. Key module
implementation on track for completion
prior to end of 2022. <
May-Aug 2022 Tax Module has been transitioned to D
Live in GP.We are working on matching N
all payments in Baker to GP. v
n
AP transition has started Aug 3rd and 0
will be completed by the end of the 0
CD
month. Part of this process is Project 71
costing which will be reviewed with X
SMT. m
0
Water starts transition Aug 18th and will
be completed by end of September. CD
Environmental staff have been invited N
to this training. U)
0'
v
Finance staff have received preliminary
CD training on AR module and plans are to
�
have another Departmental training on W
0 Aug25th which maybe pushed to Sept. 0
CD Website All Sam July, August 2021 -Working with the Website Information
Upgrades Flowers/ Coordinator, ongoing review of the D
Q
n
0
0
D
0
90
Jenny Township's website from an accessibility
Legget and content perspective
-Majority of accessibility issues have been
resolved
-With the assistance of IT, a refresh of the
website homepage is complete OD
-Review of individual department webpage v
content is underway for the purpose of
updating content, removing content which CD
may be considered redundant, ensuring o
accessibility, and ease of navigation N
September, October 2021 -Ongoing review and maintenance of the
Township's overall website from an 9D
accessibility and content perspective <
-With the assistance of IT,the majority of =3
accessibility issues have been resolved N
-Review and update of individual ni
department webpage content is underway n
and ongoing 0
-Development of the Parks and Recreation 0
Master Plan website landing page
-Development of the Official Plan Update x
website landing page (information still (D
pending prior to making the page live) c
-Development of website homepage slider
banners (graphic design) m
-Departmental graphic design assistance N
provided as required T.
(n
November, December 2021 -Ongoing review and maintenance of the
January, February 2022 Township's website from an accessibility =3
m content perspective-successfully passed
�00„ an AODA Desk Audit—the Township's W
o website meets Provincial accessibility 0
(.0 requirements
-Review and update of individual webpage Q
content is nearingcompletion n
0
c
0
90
-Development of the Official Plan Review
landing page and graphic design for
Planning department staff e-mail signature
block
-Development of a new Planning icon
(image) for the homepage of the 00
Township's website v
-Development of the landing page for the n
2022 Municipal and School Board Election W
-Development of website homepage slider o
banners (graphic design) N
N
-Revisions and enhancements to the
bid/tender landing page
-Departmental graphic design assistance v
provided as required D
March,April 2022 -Ongoing review and maintenance of the N
Township's website from an accessibility v
content perspective n
-Review and update of individual webpage 0
content _0
CD
-Development of the City of Orillia's 1
Municipal Comprehensive Review Process X
and 2022 Municipal and School Board m
Election landing webpages 0
-Uploading a significant amount of <
information to the 2022 Municipal and m
School Board Election webpage N
-Development and design of the 2022 U)
Municipal and School Board Election logo v
-Development and design of a number of =3
cu website homepage slider banners (graphic
design) a)
0 -Currently enhancing Oro-Medonte Fire& 0
�
Emergency Services landing webpage and
development of additional web a es Q
n
0
0
D
0
90
specific to services provided and public
education
-Departmental graphic design provided on
a consistent and regular basis
May, June 2022 -Ongoing review and maintenance of
the Township's website from an 00
accessibility content perspective v
-Ongoing consistent review and n
updating of individual webpage content W
-Development of a climate change No
initiatives landing page and design of a N
logo/brand
-Maintenance of the 2022 Municipal and
School Board Election webpage v
including uploading a significant D
amount of information CD
0
-Development and design of a number v
of website homepage slider banners n
(graphic design) 0
-Development and design of a number 0
CD
of graphics utilized for social media 71
messaging M
-Currently enhancing Oro-Medonte Fire CD
& Emergency Services landing
webpage and development of additional
webpages specific to services provided CD
and public education N
-Currently working with the Economic T.
Development department regarding v
website enhancements pertaining to
cu tourism
°4 -Departmental graphic design provided v
0 on a consistent and regular basis 0
CD Prioritization All Donna July, August 2021 -High level implementation plans created a)
Review Hewitt by Project Managers D
Q
n
0
0
D
0
90
-Priorities re-evaluated based on
Information Technology implications and
project stag in /interconnections
September, October 2021 -Processes for reporting/check-ins
regarding project status/concerns by
Project Managers being reviewed and OD
assessed by SMT for effectiveness. v
November, December 2021 No Change
January, February 2022 W
March,April 2022 Prioritization review process developed in o
2021 to be incorporated into the N
Township's budget build/development
process O0
May, June 2022 Process to be utilized in 2023-2024 n�i
budget process m
Records All Yvonne September, October 2021 -Consultations with all departments N
Digitization Aubichon complete. v
-Draft report provided to project steering o
team for review. 0
-Still on track for completion and m
submission to province prior to end of
November. m
x
November, December 2021 -Report complete;
January, February 2022 -Reporting to Province submitted on time-
with full funding received. m
March,April 2022 -Workplan to begin implementation of the y
recommendations contained in RIM N
strategy in development with anticipated (n
-D start in June. W
cc May, June 2022 -Project team struck for next stage of
`D RIM implementation with phase 1
w
w completion scheduled for December
° 2022. Further information to be
cC9» gathered from users of current records W
system to define requirements of 0_
replacement system. n
0
c
0
90
9.a) Mayor H.S. Hughes, correspondence dated June 1 , 2022 from Steven Mc...
Ministry of Transportation Ministere des Transports
Office of the Director Bureau du directeur
Design and Engineering Branch Direction de conception et d'ingenierie Ontario
659 Exeter Road 659, rue Exeter
London, Ontario WE 1 L3 London(Ontario) N6E 1 L3
Telephone: (519)871-9148 Telephone: (519)871-9148
June 1 , 2022
107-2022- 982
His Worship Harry Hughes
Mayor
Township of Oro-Medonte
Harry.hughes(o)oro-medonte.ca
Dear Mayor Harry Hughes,
Thank you for your email regarding the Township of Oro-Medonte's request for the
replacement of the existing crosswalk with traffic lights at the Highway 12 and Warminster
Sideroad intersection. I am pleased to respond on behalf of the Ministry of Transportation.
I understand that there was recent contact between Shawn Binns, Director Operations &
Community Services from your office and Jason White, Manager of Engineering with the
Ministry. It is also my understanding that you have started design work to upgrade the
pedestrian crossing to a pedestrian crossing signal. Ministry staff support this municipal
initiative and would be willing to work with you and provide technical support for the design
of an Intersection Pedestrian Signal (IPS). Please feel free to contact Jason White, Manager
of Engineering, at 416-235-5575 or at mason.white(a)ontario.ca to continue the discussion
and to assist in securing ministry approvals.
The ministry will also support the Township should they choose to implement a Community
Safety Zone in Warminster. The ministry can provide the Community Safety Zone guidelines
to the Township when they are ready to proceed.
Yours truly,
Steven McInnis, P. Eng.
Director, Design and Engineering Branch
Page 89 of 95
10.a) Correspondence dated July, 2022 to Couchiching Geographic Municipa...
o Briefing Note
and SPRINGWATER
Ramara Tay Springwater New - -
Severn Tiny .•. Beach
For: Couchiching GMCC (Geographic From: K. Warnar & K. Manners
Municipal Coordinating Committee)
Date: July 2022
Topic: CSWB GMCC Update - Period ending June 30, 2022
Purpose:
To provide a period-ending review of Phase 2 Year 1 (P2Y1) progress of Community
Safety and Well-Being (CSWB) Plan implementation.
Background Information:
The County of Simcoe demonstrated its continued support for the Municipalities by
dedicating resources (consultant SMEs *subject matter experts and backbone support)
to facilitate the implementation of the five local CSWB Plans across 17 of the 18
Municipalities. The consultants have been working according to the Work Plan which
was submitted and approved as part of the proposal for Phase 2 Year 1 implementation
activities. The activities spanned from August 1, 2021 — July 31, 2022.
Overview of Progress of Planned Activities:
Completed — Coordination
• Planning and development of P2Y1 (Aug '21 — July '22) work plan(s)
• Scheduling and administration related to all stakeholders, Local Table and
GMCC meetings and sessions
• Ongoing formal and informal communication with community stakeholders and
partners
• Scheduling of all tasks related to CSWB planning and implementation
• Planning and coordination of all Local Table sessions addressing areas of risk
• Draft Evaluation Framework and Logic Model
• Planning and development of P2Y1 (Aug-Dec 2022) work plan(s)
Page 90 of 95
10.a) Correspondence dated July, 2022 to Couchiching Geographic Municipa...
Completed — Coaching
• Formation and convening of new Local Table (incl. Terms of Reference)
• Resource Guide for engaging people with lived/living experience
• Coaching and mentoring (innovation / social development) of Local Table
members
• Methodology: Prevention and Social Development Continuum utilizing identified
protective factors and areas of risk
• Technology: MuraITM virtual whiteboard software /Zoom
• Connect and expand member(s) network
• Introduced the goal of Local Table representatives to sit on the Steering
Committee
• Steering Committee meeting date notification (Fall 2022)
• NOTE: due to capacity issues, many municipalities were not able to assign a
municipal lead to sit at the Local Table
Completed — Capacity Building
• Communication Plan with draft Website design
• Indigenous consultation (initial)
• Information loops identified with other planning tables
• Shared boundaries conversation(s)
• Inter-sectoral collaboration Goal #1 in CSWB Plan (Continuum completed for all
areas of risk)
• Presentation and conversations with Ministry of Solicitor General
Pending — Coordination
• Steering Committee will form in early Fall 2022
Pending — Coaching
• Local Table representative will be nominated at the September 2022 meeting
Pending — Capacity Building
• Advisory Body update on CSWB activities (scheduled for early September 2022)
• The public facing CSWB knowledge portal (webpages) will go live in September
2022
Quantitative Information
# Of Local People # Of Ideas/Actions # of Resources
Engaged identified reviewed/informed
Local Table & GMCC Continuums discussion
15 290 9
Page 91 of 95
10.a) Correspondence dated July, 2022 to Couchiching Geographic Municipa...
Local Table Recommendations:
Based on finding and outcomes of the facilitated sessions that took place between
March 2022 and June 2022, the Local CSWB Table recommends the following
community profile be the initial (not exclusive) focus of the strategies related to the Plan
implementation starting in September 2022:
Key place-based details Canadian Index of Wellbeing-Living Standards
Business Growth to area
Employment rate below average
Strong connected network of services
Strong Indigenous community
Target Low Income and Rural
Populations/Demographic
Area(s) of Risk in Plan Initial `Protective Details
Factor' to focus
strategy on
Mental Health and Addiction Integrated Services Investigate actions that
can enhance integrated
services locally and across
the County, along with how
Mental Health intersects
with the other protective
factors
Employment Access to Opportunities Investigate actions that
can increase access to
Employment opportunities,
along with how
employment intersects with
the other protective factors
Access to Services Accessibility Investigate actions that
can increase accessibility,
along with how Access to
Services intersects with
the other protective factors
Social Connectedness Rural Isolation Investigate actions that
can reduce rural isolation,
along with how Social
Connectedness intersects
with the other protective
factors
Page 92 of 95
10.a) Correspondence dated July, 2022 to Couchiching Geographic Municipa...
Path Forward:
The County of Simcoe continues to demonstrate support for this work and has
confirmed the ongoing support of consultants to keep this work moving forward from
August 2022 — December 2022.
This will support the Local Tables to:
• Develop persona/profiles of target populations/demographics
• Hone in on initial protective factors under each area of risk
• Decision-making framework tied back to logic model and evaluation framework
• Identify short and long-term implementation and actions
Build local capacity in both organizations and citizen-led implementation approaches.
Plan implementation will continue to be guided by best practice by staying connected
and current with developments across the CSWB Community of Practice.
The Consultants will continue to be a resource to SOLGEN based on the work
underway in the local community.
Considerations:
1. A representative from the Local CSWB Table will sit on the Steering Committee.
Does the GMCC have any recommendations based on your Local Table
membership?
2. With populations now identified, broader resident engagement is needed. People
with lived/living experience will be consulted starting in Fall 2022.
3. Formal Indigenous engagement needed (link to Plan)
Page 93 of 95
11 .a) 2022-078, A By-Law to Amend By-Law No. 2021-114, Being a By-Law to...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-078
A By-Law to Amend By-Law No.2021-114, being a by-law to provide for the
erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-
Medonte.
Whereas Section 138 of the Highway Traffic Act, R.S.O. 1990, as amended,
provides that the Council of a Municipality may by by-law, provide for the erection of
yield signs on highways under its jurisdiction and every sign so erected shall
comply with Ontario Regulation 615;S16-20, as amended.
And Whereas Section 153 of the Highway Traffic Act, R.S.O. 1990, as amended,
provides that the Council of a Municipality may by by-law, provide for the erection
of Do Not Enter signs on One-Way highways under its jurisdiction and every sign
so erected shall comply with Ontario Regulation 615;S31-32, as amended.
And Whereas Council deems it necessary to amend By-Law No. 2021-114.
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That Schedule "B: YIELD SIGNS" to By-Law No. 2021-114 be amended to
add:
Name of Direction of Travel Located between
Highway
Line 15 N Northbound Devitt St. and Highway 12
Line 15 N Northbound Bass Lake Sideroad East and Ganton
Rd
2. That Schedule "C: DO NOT ENTER SIGNS" to By-Law No. 2021-114 be
amended to add: Isk
Sign Location Intersectin Highway Name
It * Line 15 N Bass Lake Sideroad East
northbound
That waste, operations and Emergency vehicles be exempted.
3. That this By-Law shall come into force and take effect on the date of its final
passing.
Read a First, Second and Third time, and passed this 22"d day of August
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 94 of 95
12.a) 2022-080, Being a by-law to confirm the Proceedings of the Special...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-080
Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Monday, August 22, 2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on Monday,
August 22, 2022, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 22"d day of
August, 2022. 1% Iq&h'
The Corporation of the Township of Oro-Medonte
IW
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 95 of 95