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07 21 2022 SpCouncil Agenda The Township of Oro-Medonte Special Council Meeting Agenda 4 Fully Virtual Meeting Township of Thursday July 21, 2022 at 9:00 a.m. Proud Heritage,Excitiq Feature Effective Monday, March 28, 2022, all Township facilities are open to the Public for Customer Service. Residents and business owners are encouraged to continue to utilize online and telephone services for Township related business; and staff continue to be available to provide assistance by telephone or email. While Hybrid meetings did commence on June 22, 2022, due to audio equipment repairs, the Special Council meeting of July 21, 2022 will be held as a fully virtual meeting. The Township is anticipating these repairs will be complete in order to resume a Hybrid meeting for the regular Council meeting of August 18, 2022. Input on agenda items are welcome and encouraged and will be directed in accordance with the Township's procedural by-law. Protocols have been established to advise how to participate electronically in the public portions of these meetings. Please visit the following links for additional information: Request for Open Forum or IDS Committee Participation Form • Protocols for Public Participation Council and IDS Committee Council meetings will continue to be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues Page 1 of 34 Council Meeting Agenda - July 21 , 2022 today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 5. Reports of Municipal Officers for Action: 4 - 27 a) OCS2022-21, Shawn Binns, Director Operations and Community Services re: Ever After Music Festival Special Event Permit. 28 - 30 b) OCS2022-20, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS 2022-010 — 1A Grandview Drainage Outlet. 31 - 32 c) DS2022-111, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law Enforcement Officer re: Seasonal Municipal Law Enforcement Officer Appointment. 6. By-Laws: 33 a) By-law 2022-075 A By-law to Amend By-law 2022-038 "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers" and Repeal By-law 2022-054 7. Confirmation By-Law: 2022-076 34 a) 2022-076: Being a by-law to confirm the proceedings of the Special Council meeting held on Thursday, July 21 , 2022. Page 2 of 34 Council Meeting Agenda - July 21 , 2022 8. Adjournment: a) Motion to Adjourn. Page 3 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Serviceszo ... Township �f R u ,! Report %zlontel Proud Heritdge, Exciting Future Report No. To: Prepared By: OCS2022-21 Council Shawn Binns Meeting Date: Subject: Motion # July 21, 2022 Ever After Music Festival Special Event Permit Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report OCS2022-21 be received and adopted; 2. That a Special Event Permit for the Ever After Music Festival not be issued at this time; 3. That the Director of Operations and Community Services notify the promoter of the Ever After Music Festival, Burl's Creek Event Grounds and Agency stakeholders of Council's decision. Background: As initially reviewed in staff report OCS2022-18 presented to Council on July 6, 2022, the Ever After Music Festival is planned to be held at Burl's Creek Event Grounds from Thursday, August 11-Sunday, August 14, 2022. The Ever After Music Festival is an Electronic Dance Music Festival which includes "fully immersive" camping experiences. The event was previously held at Bingemans in Kitchener since 2015 however did not operate in 2020 and 2021 due to the pandemic. The Ever After Music Festival is not operated, produced or affiliated with Burl's Creek Event Grounds or Republic Live but rather is produced and operated independently through a lease of the Burl's Creek Event Grounds. The event anticipates an attendance of 15,000 people per day, however the promoter has indicated that attendance remains uncertain as there are 10,000 tickets from the 2020 event which was cancelled due to the COVID-19 Pandemic which have carried forward to the planned 2022 event. Operations and Community Services July 21, 2022 Report No. OCS2022-21 Page 1 of 4 Page 4 of 34 5ral0Cp 2�p2-2� Shav�[y Bin�r�����r3caor Oetdp�censesCa ousyp�s of rvices... The o nshi s ecia went t3 lawrTp special events through the issuance of special event permits. Organizers of events requiring a special event permit must develop operations plans outlining specific plans for: Site Layout Emergency Management Food and Beverage Traffic Management Building and Structural Plans Fire Safety Security Waste Management Community Impact The Bylaw ensures that the components of the plans satisfy the requirements of a number of governing authorities with a purpose of ensuring that patrons attending large scale special events have a positive and safe experience and that the community is not put at risk or significantly impacted as a result of events. As the anticipated attendance of the Ever After Festival event is greater than 10,000 participants, Council is the approval body for the issuance of the Special Event Permit. As previously outlined in the July 6, 2022 staff report, staff and partner agencies have been facilitating and communicating with the promoter of the festival to address operational plans and associated requirements. As it currently stands, the state of the Ever After Music Festival operational planning has not addressed the concerns and requirements for appropriate security, building/structure, traffic management, fire safety, community impact, food and beverage and medical and emergency plans. With just three weeks prior to the event, there is significant concern shared by all partner agencies and stakeholders on the current state of the promoter's planning and organization and the ability to address concerns and implement appropriate controls within the current time limitations. Analysis: The purpose of the Township's Special Event Bylaw is to ensure cooperation among the various agencies involved in or affected by Special Events in order to: a) Enhance the quality of life for residents; b) Further tourism and economic development; c) Protect public health and safety; and d) Minimize unnecessary disruptions on the community. In order to consider the issuance of a Special Event Permit, the Bylaw requires that operational plans satisfy the requirements of governing authorities. Given the current state of the promoter's operational planning and coordination, the ability to implement appropriate controls within current time limitations and the potential negative impact on public health safety, Agency Stakeholders are not in position to recommend the issuance of a Special Event Permit for the Ever After Music Festival at this time. Letters from agency stakeholders are enclosed for reference. Operations and Community Services July 21, 2022 Report No. OCS2022-21 Page 2 of 4 Page 5 of 34 R 0� OC-2-2202222-21 , Shawn Binns, Director Operations and Community vices... Policies/Legislation: Various - as outlined in the Township's Special Event Manual and Bylaw. Corporate Strategic Goals: • Foster Safe and Inclusive Community Living and Business Growth Consultations: • Ontario Provincial Police • County of Simcoe Paramedic Services • Simcoe Muskoka District Health Unit • Fire and Emergency Services • Royal Victoria Regional Health Centre • Soldiers Memorial Hospital • Alcohol and Gaming Commission of Ontario • Development Services - Municipal Law Enforcement • Road Authorities (MTO, County, Oro-Medonte) • Burl's Creek Event Grounds • Ever After Music Festival Promoter Attachments: 1) Township of Oro-Medonte Special Event Bylaw 2) County of Simcoe Paramedic Services 3) Ontario Provincial Police 4) Simcoe Muskoka District Health Unit 5) Alcohol and Gaming Commission of Ontario 6) Oro-Medonte Fire and Emergency Services 7) Township of Oro-Medonte Operations and Community Services 8) Township of Oro-Medonte Development Services -Municipal Law Enforcement Conclusion: The Township's Special Event Bylaw aims to foster the economic and tourism benefits of Special Events while ensuring the negative impacts and risks are appropriately managed. Given the current state of the Ever After Music Festival operational planning and time limitations prior to the event, Township Department's and Agency Stakeholders are not in a position to recommend the issuance of a special event permit at this time. Operations and Community Services July 21, 2022 Report No. OCS2022-21 Page 3 of 4 Page 6 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... Respectfully Submitted: Shawn Binns PBDM, MBA Director, Operations and Community Services Approvals: Date Andria Leigh, MCIP, RPP Deputy CAO/Director, Development Services July 20, 2022 Operations and Community Services July 21, 2022 Report No. OCS2022-21 Page 4 of 4 Page 7 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 The Corporation of the Township of Oro-Medonte By-Law No.2015-123 Being a By-law to establish a framework with respect to notification and issuance of permits for special events in the Township of Oro-Medonte (Special Events By-law)and to repeal By-law No.2015-005 Whereas Sections 8, 9 and 11 of the Municipal Act, 2001, S.O. 2001, c. 25, confer broad powers on municipal councils to govern their affairs as they deem appropriate and to enact by-laws for broad purposes, including notifications, licensing and the issuance of licenses, permits, approvals and other systems of permissions; And Whereas pursuant to Section 126 of the Municipal Act, 2001, Council may pass by-laws to (a)regulate cultural, recreational and educational events including public fairs; (b) issue permits for such events; (c) impose conditions to hold and renew such permits; and pursuant to section 129 of the Municipal Act, 2001 may pass by-laws to regulate and prohibit traffic, noise, vibration, odour, dust and outdoor illumination; And Whereas pursuant to Part IV of the Municipal Act, 2001, including Sections 150 and 151, Council may pass by-laws providing for a system of licences with respect to a business, including exhibitions, concerts,festivals and other organized public amusements held for profit or otherwise; And Whereas, pursuant to Part XII of the Municipal Act, 2001, including Sections 391(1)(b)and (c), 391(3)and 394(1)(c)and (d), the Township is authorized to impose fees or charges on persons for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board;for services paid for by the municipality; and the costs included in a fee or charge may include costs incurred by the municipality related to administration and enforcement; And Whereas pursuant to Part XIV of the Municipal Act, 2001, Council may pass by-laws providing that a person who contravenes a by-law is guilty of an offence, to establish fines for offences under its by-laws and generally to enforce its by- laws; And Whereas Municipality wishes to ensure cooperation among the various agencies involved in and affected by special events in order to (a)enhance the quality of life for residents; (b)further tourism and economic development; (c) protect public health and safety; and (d)minimize unnecessary disruptions in the community; And Whereas the Municipality seeks to regulate the holding of special events in the Township of Oro-Medonte and deems it necessary and expedient to enact a by-law to govern the holding of special events on public and/or private property; Now Therefore the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. DEFINITIONS 1.1 In this By-law: (a) "Advertising and Promotion Plan" means a written outline detailing the proposed advertising, promotional and marketing campaign regarding the Special Event; Page 1 of 13 Page 8 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (b) "Applicant'means the person or entity submitting, filing or making an application for a Permit; (c) "Clerk"means the Director, Corporate Services/Clerk of the Township or his or her delegate; (d) "Community Impact/Communication Plan" means a plan to inform and where appropriate solicit public feedback and involvement regarding managing the impacts associated with a special event and to optimize the benefits for the community; (e) "Council' means the Council of The Corporation of the Township of Oro-Medonte; (f) "Director" means the Director, Recreation & Community Services of the Township; (g) "Emergency Plan" means a written plan to follow in the event of fire, extreme weather, criminal acts, personal injuries, medical or other emergencies, a description of all first aid services to be provided, medical transport provisions a communication protocol, decision making authority, evacuation procedures, the names and contact information for all emergency personnel, and any other emergency preparedness information that the Fire Chief, Chief of County Simcoe Paramedic Services, or the Detachment Commander, Barrie Ontario Provincial Police or their designates may require. (h) "Fire Safety Plan"means a written plan addressing fire protection and prevention procedures or safeguards to react to situations involving fire and fire hazards; (i) "Noise" means any unwanted sound that is of such volume or nature that it is likely ti disturb the inhabitants of the Township; Q) "Notification"means completion and submission of the"Special Event Perm it/Notification" Form; (k) "Operations Plan" means a consolidated document outlining all applicable aspects of event plans and controls as specifically outlined in Section 2.6. (1) "Permit' means any licence or permission issued in accordance with the provisions of this By-law and the licensing provisions of Part IV of the Municipal Act, 2009; (m) "Permit Holder" means the event organizer or entity ultimately responsible for the organization and operations of the Special Event; (n) "Person" includes a corporation, business entity or group; (o) "Points of Reception"means the points on a premise where the noise is originating used to determine levels of audible sound; (p) "Premise" means: i)the area contained within a building and/or parcel of property; or ii) individual units in multiple unit residential or commercial buildings; (q) "Private Property" means any lands or facilities that are not owned or operated by the Township. Page 2 of 13 Page 9 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (r) "Security Plan" means a written plan that establishes measures to ensure the safety, protection and precaution with respect to persons and property at, travelling to and from or in the vicinity of the Special Event. It provides information relating to all security services dedicated to the special event, their roles and responsibilities, a communication protocol, decision making authority, restricted areas and any other security information that the Fire Chief or the Detachment Commander, Barrie Ontario Provincial Police or their designates may require; (s) "Site Plan" means a drawing or sketch of the subject area indicating the details of the event that shall include but not limited to booths, entrances/exits and any other structure that is to be accompanied by a map displaying the size and location of the event; (t) "Special Event' means an activity or function, typically constituting a one time, annual or infrequently occurring event which is more particularly described in Section 2.1, held within the boundaries of the Township. (u) "Structural Plan" means a plan or drawing that sets out the location and particulars of any buildings or structures that are being erected, constructed or otherwise provided, whether permanent or temporary, on the subject area of the Special Event and will include a lighting plan, if the Special Event is proposed to take place during non-daylight hours,that will minimize the impact or interference of illumination upon properties in the vicinity of the Special Event; (v) "Township"means The Corporation of the Township of Oro-Medonte; (w) "Township" or "Public Facility" means lands, premises, road allowances, parks, property or buildings controlled by the Township or other government agencies; (x) "Township Departments" means any department within the Township; (y) "Traffic Management Plan" means a plan providing for the control and management of traffic and parking including all vehicular, pedestrian, and cyclist movements to, from, and within the Special Event site and,where applicable, (i) detours of public transit routes and highways (ii) emergency vehicle access and egress; (iii) pedestrian flow (iv) temporary barriers and devices necessary for traffic control or parking; (v) designated accessible pick-up and drop-off locations for persons with disabilities; (vi) the pick-up and drop-off locations for buses, taxis, shuttles, and limousines; (v) vehicles that exceed the load or dimension limits set out in Parts VI I and VI I I of the Highway Traffic Act, R.S.O. 1990, c. H.8; (vi) such other traffic and parking information as the Director, Transportation and Environmental Services may require. Page 3 of 13 Page 10 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (z) "Waste Management Plan" means a plan outlining the management of waste, recycling, septage and hazards, pre-event, during the event and post event. 2. SPECIAL EVENT PERMITS Special events for which Permit is required 2.1 No person shall hold, organize or sponsor any of the following events or activities on a Township or Public Facility or the following events or activities on Private Property which attract more than 500 persons at any given time who participate or attend, unless the Township has granted a Permit for such event or activity("Special Event")for such period of time as set out in the Permit. (a) parades, processions, marathons, bicycle races, adventure/obstacle races, recreational events, animal shows, car/automobile shows and other events which may utilize also the sidewalks or vehicular travel portion of municipal streets, highways, parking lots or properties, excluding indoor facilities operated by the Township; (b) carnivals, bazaars, gatherings and similar events which offer such activities as amusement rides or devices, games of skill, animal rides or exhibitions,food concessions or live entertainment; (c) outdoor concerts, festivals or entertainments offering live or recorded music or entertainment for public or private audiences; (d) organized scheduled contests and exhibitions; (e) marine events, including any prescheduled organized concentration of watercraft, involving participants and/or spectators, of a competitive or non-competitive nature; (f) scheduled races, exhibitions or other events involving the operation of motorized vehicles or any type(Public Lands Only); (g) activities or events requiring a variance from the regulations of any municipal department; (h) outdoor assemblies for demonstration, political, religious and/or cultural purposes; (i) the showing of feature films; filming of television commercials, documentaries, educational films, television films, television network programs, music videos and commercial still photography. Exemptions 2.2 No Permit shall be required for Special Events held indoors at a facility operated by the Township. 2.3 Notwithstanding the Special Events set out in Section 2.1, a Permit shall not be required for any Special Events set out in Subsections 2.1(a)to(i)taking place solely on Private Property if such Special Events are.- (a) permitted in the Township's zoning by-laws or has otherwise been authorized by the Township, and, Page 4 of 13 Page 11 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (b) part of the normal operations of a business or institution, and specifically will not reasonably: (i) have the potential to strain the community's emergency services response; (ii) have a foreseeable impact on the regular flow of traffic; (iii) adversely affect the Oro-Medonte Community; (iv) present an elevated risk to the health and safety of participants or general public; 2.4 Determination of eligibility for an exemption under Sections 2.2 and 2.3 shall be made in the Director's sole and absolute discretion and which decision shall be final. Notification Requirement 2.5 Notification to host a Special Event is to be submitted to the Director a minimum of 120 days prior to the event on the prescribed form. Flexibility will be given in circumstances where notice could not have been reasonably provided within this timeframe. Application—Minimum Requirements 2.6 Every application for a Permit shall include an operations plan a minimum of sixty(60)days prior to the Special Event(flexibility will be given in circumstances where notice could not have been reasonably provided within this timeframe), consisting of: (a) a Site Plan showing. (i) the boundaries of the property on which the Special Event will be held; (ii) the location of all existing and proposed buildings or structures to be used in connection with the Special Event and any residential buildings on adjacent properties; (iii) all areas to be designated for food and beverage sales or consumption; (iv) all areas to be designated for vehicle parking and camping and; (v) all proposed access locations around the property's perimeter; (b) details of the Special Event including (where applicable): (i) food and beverage plan—including plans for alcohol service and provision of potable water; (ii) advertising and promotion plan—for events on Township property; (iii) structural plan—Structures, temporary structures, stages, lighting and tents larger than 60M2 ; (iv) fire safety plan (including pyrotechnic/fireworks); (v) emergency plan; (vi) security plan; (vii) traffic management plan; (viii) waste management plan including provision of lavatory facilities; (ix) community impact/communication plan; Page 5 of 13 Page 12 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (x) the proposed use of: a. generators, propane appliance and any other specialized equipment to be used during the special event, include the type of fuel used to operate the equipment; b. use of exotic pets/animals; c. sound equipment; d. vehicles that exceed the load or dimension limits set out in Parts VII and VIII of the Highway Traffic Act, helicopters, hot air balloons, aircraft, trains, or watercraft; e. use of drones for photography or other purposes where federal regulations and permits are required; f. amusement devices; and g. signs for marketing, promotion and communication of proposed closures and detours. (c) where the Applicant is not the owner of the property on which the Special Event is to be held,written proof that the owner consents to the Special Event; (d) satisfactory proof that the Applicant is at least 18 years of age or, if the Applicant is a corporation,copies of the letters of incorporation or other incorporating documents that have been duly certified by the proper authorities and that show the full corporate name, officers, and directors of the Applicant; (e) any information or documentation that the Director deems necessary. 2.7 It is the Applicant's sole responsibility to obtain and pay for all of the information and documentation required under Section 2.6. Review and Approval 2.8 The Director is authorized to receive and consider all applications, and to conduct all investigations necessary to determine whether a Permit should be issued. 2.9 The Director may issue or refuse to issue any Permit, and may include any conditions he/she deems proper and appropriate in the circumstances. Notwithstanding the requirements of this By-law,the Director may issue a Permit in relation to a Special Event provided that, in his or her opinion, the Permit contains appropriate safeguards to secure the requirements of this By-law and may be satisfied through an agreement with the Applicant or otherwise,and such determination shall be made in the Director's sole and absolute discretion and shall be final and binding. 2.10 a) Prior to making a decision on any application, the Director shall consult with Municipal Departments, other agencies,the general community, other persons that he/she considers necessary. b) If in the opinion of the Director,the application and proposed event presents significant impacts to the community a report will be forwarded to Council for their consideration as the approval body. c)Council may, at its discretion and by resolution, act as the approval body for specific special events. Page 6 of 13 Page 13 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 d) For those events of 10,000 or more, the decision making authority will rest solely with Council effective May 30, 2016. 2.11 A Permit may be issued upon receipt and review of a complete application for a Permit if, in the opinion of the Director, through consultation as deemed appropriate the following conditions have been met: (a) the Applicant has ensured and demonstrated that prior to the Special Event, all permits, licenses, approvals or other authorizations required under municipal By-laws in relation to the Special Event will be obtained including (if applicable)those relating to zoning, noise, refreshment stands, hawker/peddlers, signs, fireworks and building permits. (b) prior to the approval of the proposed Special Event, the Applicant shall provide(if required by the Director)written confirmation that: (i) the Emergency Plan is satisfactory to Fire Chief and the Detachment Commander, Ontario Provincial Police, and the County of Simcoe Paramedic Services; (ii) the security plan is satisfactory to Detachment Commander of the Ontario Provincial Police; (iii) the fire safety plan is satisfactory to Fire Chief; (iv) the traffic management plan is satisfactory to the Director, Transportation and Environmental Services, County of Simcoe and/or Ministry of Transportation and the Detachment Commander, Ontario Provincial Police; (v) the waste management plan is satisfactory to the Simcoe Muskoka District Health Unit; (vi) all requirements of the Health Protection and Promotion Act, R.S.O 1990, c. H.7, have been met to the satisfaction of the Simcoe Muskoka District Health Unit; (vii) appropriate arrangements for the provisions of medical services and/or medical transport and/or the provision of first aid service by non-paramedic staff have been made to the satisfaction of Simcoe County Paramedic Services; (viii) the Township, County of Simcoe and Ontario Ministry of Transportation has issued any sign or road occupancy permits to highways under its jurisdiction; (ix) the Alcohol and Gaming Commission of Ontario has issued all required licenses and permits in relation to the serving or sale of alcohol; (x) the Township's Chief Building Official or a designate has issued all permits required under the Building Code Act, 1992, S.O. 1992, c. 23; (xi) the Director has received all of the insurance and security deposit as required under Section 3; Page 7 of 13 Page 14 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (xiii) the Technical Standards and Safety Association has issued all required licenses and permits for amusement devices or pressure vessels. (c) In addition to the requirements Section 2.11 (b)the Applicant shall ensure that all required licenses and permits for fuels or other matters regulated under the Technical Standards and Safety Act, 2000, S.O. 2000, c. 16, and the Electrical Safety Authority has issued all approvals required under the Ontario Electrical Safety Code, O. Reg. 164/99, relating to any electrical work. Conditions 2.12 In addition to any other conditions the Director may deem appropriate, every Permit shall be subject to the following conditions: (a) the Permit Holder shall comply with all of the applicable laws, including any applicable zoning or other land use control by-law under the Planning Act; (b) the Permit Holder shall comply will approved emergency,fire safety, security, and traffic management plans as well as other aspects of the operations plan; (c) the Permit Holder agrees to: (i) save, defend and keep completely harmless and fully indemnify the Township and each of its elected officials, officers, employees,volunteers, sponsors and agents of, from and against all manner of actions,suits, claims, executions and demands which may be brought against or made upon the Township, its elected officials, officers,employees, volunteers and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred or paid by the Township, its elected officials, officers, employees, volunteers and agents, or any of them, by reason of, or on account of,or in consequence of the use of the site by the Permit Holder and its invitees, guests or users for the event; (ii) pay to the Township and to each such elected official,officer, employee, volunteer or agent on demand any loss, costs, damages and expenses which may be sustained, incurred or paid by the Township or by any of its elected officials, officers, employees,volunteers, sponsors and agents in consequence of any such action, suit, claim, lien, execution or demand and any monies paid or payable by the Township or any of its elected officials, officers, employees, volunteers or agents in settlement of or in discharge or on account thereof; Page 8 of 13 Page 15 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 (iii) release the Township and each of its elected officials, officers, employees,volunteers, sponsors and agents of, from and against all manner of actions,suits, claims, executions and demands which could be brought against or made upon the Township, its elected officials, officers,employees, volunteers and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred or paid by the Permit Holder by reason of, or on account of, or in consequence of the use of the site by the Permit Holder and its invitees, guests or users for the Event, provided, however, that such release shall not apply to any loss, costs, charges, damages, liens and expenses incurred by the Permit Holder arising directly from the gross negligence and/or willful misconduct of the Township, its officers, employees, agents,volunteers, or agents; (d) should there be a perceived emergency during the course of any events, the Fire Chief of the Township and/or the Incident Commander, Ontario Provincial Police shall have the absolute and unfettered authority to shut down an event at their sole discretion, following discussions with other agency officials; (e) the Permit Holder shall maintain the Special Event site in a clean and sanitary condition for the duration of the Special Event; (f) the Permit Holder shall comply at all times with the noise management procedures and controls, including mitigation measures, and the maximum level of permissible audible sound, as determined by the Chief Municipal Law Enforcement Officer or designate and identified in the operations plan,throughout the duration of the event; (g) the Permit Holder shall remove all debris from the Special Event site and,where required adjacent properties within 72 hours of the conclusion of the Special Event; (h) the Permit Holder shall not use the Township's corporate logo or crest in any marketing material advertising the Special Event without the prior approval of the Township pursuant to Township policy. Noise 2.13 In the case of a Special Event, the maximum level of audible sound measured at Points of Reception (at least 4)will be determined in consultation with the Chief Municipal Law Enforcement Officer or designate. The maximum level of permissible audible sound as determined by the Chief Municipal Law Enforcement Officer shall be included as part of the operations plan. 2.13.1 No person shall exceed the maximum level of audible sound at any Points of Reception,as included in the operations plan, at any time during the Special Event. Page 9 of 13 Page 16 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 2.13.2 Notwithstanding Sections 2.13 and 2.13.1, in the case of a Special Event involving 10,000 or more people per day and live music/amplified sound, the maximum level of permissible audible sound, and the appropriate method of measuring the level of audible sound,will be as approved by Council. In this respect,the maximum level of permissible audible sound, and any required noise management procedures and controls, including mitigation measures, as determined by Council, shall be included as part of the operations plan required by Section 2.6. Refusal 2.14 Without limiting the generality of section 2.9, the Director may refuse to issue a Permit if: (a) the Applicant has not provided information or documentation under Section 2.6 or within a timeframe to realistically plan and coordinate the Special Event; (b) the Applicant has not satisfied the requirements of Sections 2.11, 2.12 and 3.1-3.8. (c) the Applicant has knowingly submitted false, mistaken, incorrect, or misleading information in support of the application; (d) there is reason to believe that the carrying on the Special Event may result in a breach of any applicable law; (e) there are property taxes owing to the Township for the property on which the Special Event is to be held; or Revocation 2.15 The Director may revoke a Permit at any time without prior notice to the Permit Holder if, (a) it was issued in error; (b) it was issued as a result of false, mistaken, incorrect or misleading information that was knowingly submitted by the Applicant; (c) the Permit Holder is not in compliance with any license, permit, approval, or authorization required under Sections 2.11, 2.12 and 3.1-3.8; or (d) the Permit Holder is not in compliance with any Permit condition. 2.16 The Director shall immediately inform the Permit Holder of a revocation and the reasons for it by means of contacting the Permit Holder at the contact information provided in the application as well as informing all affected agencies. General 2.17 Every Permit shall specify the name of the Permit Holder, and the nature, location, date(s)and time(s)of the Special Event. Page 10 of 13 Page 17 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 2.18 The issuance of a Permit does not represent a commitment by the Township or the Director to issue a Permit for any subsequent, continuing or similar event. 2.19 Permits are not transferrable. 2.20 No amendment shall be made to a Permit without prior authorization by the Director. 2.21 The Director shall notify Council of all Permits prior to the date of the Special Event. 3.0 FINANCIAL Insurance 3.1 Every Applicant shall provide proof of commercial general liability insurance for itself, its affiliates and any and all subsidiaries, acceptable to the Director and the Director, Finance and subject to limits of not less than Two Million Dollars inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof, for the duration of the Special Event. Such insurance shall name The Corporation of the Township of Oro-Medonte as an additional insured with a cross liability endorsement and severability of interests' provision. 3.2 If deemed necessary by the Director, the Applicant shall provide liability insurance in respect of licensed, owned or leased motor vehicles subject to a limit of not less than Two Million Dollars inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof. 3.3 If deemed necessary by the Director, the insurance shall include additional coverage as deemed to be appropriate. 3.4 All insurance shall be in the name of the Permit Holder and shall name the Township as an additional insured. This insurance shall be non- contributing with, and apply as primary and not as excess of, any insurance available to the Township. 3.5 All insurance shall contain the endorsement to provide the Township with thirty(30)days prior written notice of any cancellation or change. 3.6 The Director may vary at his/her sole discretion the monetary limits to a maximum of$10,000,000 coverage as set out in Section 3. 1 or 3. 2 to mitigate risks to the Township and the community. Security Deposit 3.7 Where deemed appropriate by the Director, or Council as the case may be, the Permit Holder shall provide either cash or a letter of credit in a form acceptable to the Director, Finance as security for possible damage to Township property(including highways)or equipment for possible damage to public or private properties potentially impacted by the event; for any monies paid or owing by the Township for any costs incurred by the Township as a result of the Permit Holder's use of the property for special event purposes (including but not limited to emergency service costs, policing costs, road maintenance costs and clean-up costs); and for fulfillment of all of the Permit Holder's obligations under the By-law and Permit. Page 11 of 13 Page 18 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services... Office Consolidation—July 7, 2016 By-law 2015-123, as amended by By-law Nos. 2015-136, 2015-160&2016-105 3.8 In addition to any other action or remedy the Township may take under this By-law,where the Permit Holder fails to, or refuses to, provide the securities required by Section 3.7,the permit holder shall reimburse/ compensate the Township for any costs or damage whatsoever that the Township incurs as a result of the Special Event(s), including any remedial action that the Township, in its discretion, may be required to undertake pursuant to section 446 of the Municipal Act, 2001. 4.0 ENFORCEMENT Officers and Inspection 4.1 This By-law may be enforced by a Police Officer, a Municipal Law Enforcement Officer, the Fire Chief, or the Township's Chief Administrative Officer or designate. 4.2 No person shall prevent, hinder or interfere, or attempt to prevent, hinder or interfere with an inspection undertaken in accordance with this By-law. Licensing Fines,Offences and Penalties 4.3 Subject to Section 4.5 of this By-law, every person,who contravenes any provision of this By-law, including any condition of a Permit issued under this By-law, is guilty of an offence and upon conviction is liable to: (a) in the case of a person other than a corporation, a minimum fine of $250 and a maximum fine of$50,000 for each offence; (b) in the case of a corporation, a minimum fine of$500 and a maximum fine of$100,000 for each offence; (c) in the case of a continuing offence, such as where the contravention takes place over multiple days,for each day or part of a day that the offence continues, an additional fine of up to$10,000 for each day or part of the day that the offence continues. 4.4 In addition to the regular fines set out in Section 4.3, and in order to eliminate or reduce any economic advantage or gain from contravening this By-law, every person, including a corporation,found guilty of an offence may be liable to a special fine of up to$250,000. 4.5 The system of fines set out in this by-law expressly do not apply to any land use planning or zoning by-law contraventions, including a breach of any permit conditions related to same, that may be prosecuted under section 67 of the Planning Act." 4.6 Notwithstanding and in addition to the foregoing fines, any Permit issued under this By-law, including conditions attached thereto, and any agreement under Section 2.9 of this By-law may include administrative penalties as contemplated by Section 151(1)(g)of the Municipal Act, 2001. Page 12 of 13 Page 19 of 34 5.a) OCS2022-21, Shawn Binns, Director Operations and Community Services Office Consolidation—July 7, 2010 By-law 2015'123. ao amended by By-law Nos. 2O15'138. 2O15'1S0&201S'105 PART 5-GENERAL Severmbi|ity 5.1 If court of competent jurisdiction declares tobe invo|id, unenfomeob|e, illegal or beyond the powers of Council ho enact, any provisions or parts of any provisions of this By'|ow. itia the intention of Council in enacting this By-law that the remainder of this By-law shall be deemed tobeseparate and independent therefrom and that the remainder of this By-law shall continue in force and ba applied and enforced in accordance with its terms to the fullest extent possible according tolaw. Legislation 5.2 Any reference hoa statute, regulation or other legislation in this By-law shall include such statute, regulation or other legislation orprovision thereof as amended, revised, re-enacted and/or consolidated from time to time and any successor legislation thereto. Numbers and genders 5.3 The terms in this By-law shall be construed with all changes innumber and gender aa may be required by the context. By-law Prevails if Conflict 5.4 |n the event of any conflict between any provisions of this By-law and any other by-law enacted by the Town,the provisions of this By-law shall prevail. Short Title 5.5 The short title of this by-law shall be the"Special Events By-|ew" Repeal 56 By-law No. 2O15'OO5in hereby repealed in its entirety. Effective Date 57 This By-law shall be come in force and effect on the date that itiopassed. By-law No.2O15423,Ae Amended and Consolidated Page 13of13 Page 2Oof34 202�2n1�j&ion Binns, Directof(p ons and Community Services SrEgS ... cOUNTYOF Paramedic Services Toll Free(866)893-9300 �t•�� 1110 Highway 26, Fax(705)726-6601 PARAMEDIC " � Midhurst, Ontario L9X 1N6 simcoe.ca SERVICES July 19, 2022 Shawn Binns Director, Operations & Community Services Township of Oro-Medonte Dear Mr. Binns, Thank you for engaging us in the operational and medical review for the upcoming EverAfter Music Festival. After a fulsome review of the on-site medical plan provided by First Response Ontario, data evaluation of previous events and a special event medical needs assessment, several areas raise considerable safety concerns. The areas of concern have been reviewed with First Response Ontario and the lead Producer of the EverAfter Music Festival to which recommendations have been made. These recommendations have been made to ensure the health and safety of the community, the event patrons and the local health care systems. In consultation with our community stakeholders, the Royal Victoria Hospital, Orillia Soldiers' Memorial Hospital and the Simcoe Muskoka Public Health Unit, additional safety concerns have been identified and solutions recommended. The strain that an event like this will put on our local emergency departments, in addition to the current demands, potentially puts the medical needs of the community in jeopardy. At this stage in the planning, providing the amount of dedicated staffing that is recommended to adequately support an event of this nature will also prove to be difficult for the aforementioned stakeholders as well as Paramedic Services. At this time, as the recommendations presented have not been integrated into the on-site medical and operational plans, we cannot endorse this event. Please let me know if you have any further questions. Sincerely, &A, Sarah Mills Commander, Paramedic Operations The County of Simcoe Paramedic Services Page 1 of 1 Page 21 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... R Orillia Detachment Ontario Police Detachement d'Orillia Provincial provinciale Police de I'Ontario 1 University Avenue 1Ave de I'Universite Orillia ON L3V OY7 Orillia ON L3V OY7 Tel: 705-326-3536 Tel. : 705-326-3536 Fax: 705-326-4126 Te1ec.: 705-326-4126 July 19, 2022 Shawn Binns Director of Operations & Community Services Township of Oro-Medonte Dear Shawn, Re: Ever After Music Festival Shawn, I want to thank you for your communication on this event. In three weeks, this event is advertised to occur at Burl's Creek. The OPP first learned of this event in late May 2022 and did have one meeting with the event organizer.The operations plans that followed all lacked details regarding traffic planning and safety, missing persons, intoxicated persons, and drug disposal. Further the organizer has not completed a paid duty contract for this event. Without a completed paid duty contract, we cannot make a request for Officers for this event. Due to the time frame between now and the event,the OPP will not be able to guarantee adequate staffing as we do not have the time required to obtain the resources. Thank you, C.J. (Cover)Yateman Inspector Detachment Commander Page 22 of 34 • simcae CS2022-21 , Shawn Binns, Director Operations and Community Services... muskoka DISTRICT HEALTH UNIT July 19, 2022 Shawn Binns Director, Operations and Community Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Dear Mr. Binns: After a comprehensive review of the information related to the Ever After event provided on Friday July 15, 2022, the Simcoe Muskoka District Health Unit does not endorse the Operational Plan for the Ever After 2022 Event scheduled August 12, 13, and 141h 2022 at Burls Creek Event Grounds. The plan was not amended as needed and does not adhere to applicable public health legislative requirements and recommendations for mass gatherings and special events. Thank you for your attention to this matter. Sincerely, Steven Rebellato, PhD, CPHI(C) Vice President, Environmental Health Department SR:sm ❑Barrie; ❑Collingwood: ❑Cookstown: ❑Oravenhurst: ❑Huntsville: ❑Midland: ❑Orillia: 15 Sperling Drive 280 Pretty River Pkwy. 2-25 King Street S. 2-5 Pineridge Gate 34 Chaffey St. A-925 Hugel Ave. 120-169 Front St,S. Barrie,ON Collingwood,ON Cookstown,ON Gravenhurst,ON Huntsville,ON Midland,ON Orillia,ON L4M 6K9 L9Y 4J5 LOL 1 LO PIP 1 Z3 P1 H 1 K1 L4R 1 X8 L3V 4S8 705-721-7520 705-445-0804 705-458-1103 705-684-9090 705-789-8813 705-526-9324 705-325-9565 FAX:705-721-1495 FAX:705-445-6498 FAX:705-458-0105 FAX:705-684-9887 FAX:705-789-7245 FAX:705-526-1513 FAX:705-325-2091 Your Health Connection Page 23 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... From:Joseph,Trevor (AGCO) <Trevor.Joseph@agco.ca> Sent:July 18, 2022 4:35 PM To: Binns, Shawn <sbinns@oro-medonte.ca> Cc: Hetherington, Stephen (AGCO) <Stephen.Hetherington@agco.ca> Subject:AGCO Reply- [External] Compiled Operations Plan +Traffic Plan This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Hello Shawn, Both, Steve and myself have review the Alcohol Service Operations Plan. . As Steve confirmed on the call,the AGCO has no received the required 10-day notification for this event. The AGCO does not approve event plans, and supports any decision from the Township of Oro-Modonte. Please let me know if you wish to discuss further. Thank you, Trevor Joseph I Manager(Orillia)& CPC Regulatory Compliance Branch I Operations Division 416-710-2813 (Cell) 647-933-2191 (MS Teams Work) 90 Sheppard Avenue East, Suite 200 Toronto, Ontario M2N OA4 AGCO Customer Service—1-800-522-2876 Trevor.Joseph(a)agCo.ca www.agco.ca Last Drink Program and Police Reports Program Poll ceRepo rts(a7agco.ca ArC O :. -drv, You can help the environment. Please think before you print. Page 24 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... From: Murray, Huah To: Binns. Shawn Cc: MacNeil,Jamie; Brown, Melanie Subject: Ever After Festival Date: July 19,2022 4:52:35 PM Shawn, As per our discussion due to the lack of planning and detail for the Ever After Festival we do not support the application for a special events permit at this time. The plan lacks detail and processes are weak. We have serious concerns from our perspective given that many of the key agencies have not been engaged. There is no real plan for fire emergencies. We also have concerns around that lack of planning for weather related emergencies and mass incident planning. Hugh Hugh Murray Fire Chief Township of Oro-Medonte Page 25 of 34 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... ,A% I-C14ma Township of Proud Heritage, Exciting Future July 20, 2022 Over the past several months, Township staff have been communicating with the promoter of the Ever After Music Festival and attempting to facilitate the requisite Special Event Operational Planning required for the issuance of a Special Event Permit. The operational plan received on July 15, 2022 continues to lack detail on the implementation of the traffic management plan including parking, police/parking resourcing for traffic management, pedestrian traffic management and the issuance of the requisite Ministry of Transportation (MTO) encroachment permit. Furthermore, the current state of operational planning lacks appropriate coordination with agency stakeholders to finalize and operationalize the plans to their satisfaction with just three weeks remaining prior to the event. Accordingly, we are not in a position to endorse the provision of Special Event Permit at this time. Shawn Binns, PBDM, MBA Director, Operations and Community Services 148 Line 7 South P: (705) 487-2171 Oro-Medonte, ON LOL 2EO F: (705) 487-0133 WWW.Or g � � t@.C21 5.a) OCS2022-21 , Shawn Binns, Director Operations and Community Services... From: Shelswell,Curtis To: Binns. Shawn Cc: Leiah,Andria Subject: Ever After Festival Date: July 20,2022 11:54:55 AM Shawn, Municipal law staff have had several discussions with the event promoter of the Ever After Music Festival specific to the Township's Noise By-law and the establishment of sound levels and monitoring for the August 12-14, 2022 special event. Township staff prepared a document for the promoters review and approval that addressed times, levels and requirements respecting sound. Additional there were requirements for the promoter to have control over the stage mixing boards to ensure sound emissions limits are within the identified maximum parameters and that Township staff have the ability to remotely monitor sound levels throughout the Ever After Festival. In order to ensure these terms and conditions are satisfied, Township staff required the promoter to post a bond as securities against sound exceedances beyond the identified limits. To date, Township staff have not received sign off from the promoter of these sound monitoring requirements or the required securities and are therefore not in a position to provide our sign off for the provision of the Special Event permit request at this time. Thanks, Curtis Shelswell Chief Municipal Law Enforcement Officer Township of Oro-Medonte Page 27 of 34 5.b) OCS2022-20, Justin Metras, Manager, Infrastructure and Capital Proj... Township of Report 0 Proud Heritage, Exciting Fixture Report No. To: Prepared by: OCS 2022-20 Council Justin Metras Meeting Date: Subject: Motion # July 21, 2022 Award of Tender OCS 2022- Roll #: 010 — 1A Grandview Drainage R.M.S. File #: Outlet Recommendation(s): Requires Action For Information Only It is recommended that: 1. That Report No. OCS 2022 - 20 be received and adopted; 2. That Tender OCS 2022-010 1A Grandview Drainage Outlet be awarded to Duivenvoorden Haulage Inc. in the amount of $81 ,388.00 plus HST; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the bidders be thanked and notified under the Director, Operations and Community Services signature. Background: A drainage concern from the previous owner of 1A Grandview Crescent identified an undersized storm sewer running on private property through #425 and #411 Lakeshore Road and #1A Grandview Crescent. This pipe is the main storm outlet for Grandview Crescent. There are no easement agreements for this storm sewer. In the past this area has experienced flooding in heavy rains. The current owner of#1A Grandview Crescent is making improvements to his property and the location of the storm sewer will affect these changes. Given the timing of the owner's plans there is a need to complete the necessary works as soon as possible. Council authorized staff to enter into an easement agreement by way of Council report OCS2021-28 to facilitate the required works. This agreement will be completed prior to commencing works. A drainage study was undertaken to ensure that the outlet was sized sufficiently to accommodate the necessary future drainage works on Grandview Crescent. Operations and Community Services July 21, 2022 Report No. OSC2022-20 Page 1 of 3 Page 28 of 34 5.b) OCS2022-20, Justin Metras, Manager, Infrastructure and Capital Proj... Upon additional field work in completing the design process, it became evident that the required scope of work was much larger than previously assumed in the 2022 budget recalibration process. In anticipation of market pricing exceeding the 2022 capital budget allocation, staff have been managing the portfolio of roads construction capital projects to address an unfavorable variance with this project. Six local contractors were invited to bid on Tender OCS 2022-010 1A Grandview Drainage Outlet. Three (3) tender packages were received prior to the tender closing. No additional tenders were received after the closing date and time. Analysis: The results of the tender opening for "OCS 2022-010 1A Grandview Drainage Outlet" are as follows: BIDDER AMOUNT BID Leading Edge Earthworks Inc. $109,128.00 Morris Shelswell and Sons Ltd. $94,966.60 Duivenvoorden Haulage Ltd. $81 ,388.00 Staff have undertaken a review of the submissions and are recommending that Tender OCS 2022-010 be awarded to Duivenvoorden Haulage Inc. Financial / Legal Implications / Risk Management: The 2022 budget allocation for 1A Grandview Drainage outlet is $20,000 NAME OF BIDDER Duivenvoorden Haulage Ltd. $81 ,388.00 Township supplied culverts and $20,000.00 asphalt restoration HST (1.76) non- recoverable $1784.43 $103,172.42 Contingency allocations $5,000 TOTAL $108,172.42 Operations and Community Services July 21, 2022 Report No. OSC2022-20 Page 2 of 3 Page 29 of 34 5.b) OCS2022-20, Justin Metras, Manager, Infrastructure and Capital Proj... Based on the approved budget, an unfavourable project budget variance of $88,172.42 is anticipated and will be managed within the Council approved overall 2022 Road Construction Capital Budget. Policies/Legislation: Purchasing and Tendering By-law Corporate Strategic Goals: Prepare for Our Future Foster Safe and Inclusive Community Living & Business Growth Modernize Township Services Consultations: Director, Operations and Community Services. Manager, Operations Conclusion: The results of tender OCS 2022- 010 1A Grandview Crescent Drainage Outlet reflects market pricing which is above the 2022 budget allocation. This shortfall will be managed within the Council approved overall 2022 roads construction capital budget allocations. It is recommended that Tender OCS 2022-010 1A Grandview Drainage Outlet be awarded to Duivenvoorden Haulage Ltd. in the amount of $81,388.00 plus HST. Respectfully submitted: Justin Metras, C.E.T., CRS-1 Manager, Infrastructure and Capital Projects Approved Date: Shawn Binns, PBDM, MBA Director, Operations and Community Services July 19, 2022 Andria Leigh, MCIP, RPP Deputy CAO/Director, Development Services July 20, 2022 Operations and Community Services July 21, 2022 Report No. OSC2022-20 Page 3 of 3 Page 30 of 34 5.c) DS2022-111 , Curtis Shelswell, Manager, Municipal Law/Chief Municipa... 1 ownship o f Report 0 Proud Heritruge, Exciting Feature Report No. To: Prepared By: DS2022-111 Council Curtis Shelswell, Manager of Municipal Law/Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # July 21, 2022 Seasonal Municipal Law Enforcement Officer Roll #: Appointment R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1 . That Report No. DS2022-111 be received and adopted. 2. That draft By-law 2022-075 as outlined in DS2022-111 be brought forward for Council's consideration. Background/Analysis: For the summer of 2022 the Township hired 4 seasonal students to assist with Municipal Law Enforcement. Two of these students were returning from 2021 and there were two additional students hired for seasonal assistance and increased activity levels through the summer months. Seasonal Municipal Law Enforcement Officers work 7 days a week including statutory holidays from May till September with coverage from 7:00 a.m. — 9:30 p.m. One of the two returning Seasonal Municipal Law Enforcement Officers, Ms. Brooklyn Robinson, advised the Manager of her success in obtaining full time employment for another municipality. There was therefore a need to secure another seasonal officer for the balance of the summer season. Ms. Cora Thomas has been brought on board as a seasonal officer since the last Council meeting and in order for her to complete the required duties of the position is required to be appointed by the Township as a Municipal Law Enforcement Officer/Provincial Offences Officer until September 6, 2022. With the next regular Development Services July 21, 2022 Report No. DS2022-111 Page 1 of 2 Page 31 of 34 5.c) DS2022-111 , Curtis Shelswell, Manager, Municipal Law/Chief Municipa... scheduled Council meeting on August 18, 2022 being just two weeks prior to Ms. Thomas completing her contract, consideration of her appointment at the Special Council meeting is required. Financial / Legal Implications / Risk Management: There are no financial implications with this report or the appointment by-law. The appointment by-law is legislatively required for Ms. Thomas to perform her duties as a Seasonal Municipal Law Enforcement Officer until September 6, 2022. Policies/Legislation: ➢ Municipal Act ➢ Provincial Offences Act ➢ Police Services Act Corporate Strategic Goals: ➢ Prepare for Our Future ➢ Foster Safe and Inclusive Community Living ➢ Modernize Township Services ➢ Support Our Workforce Consultations: N/A Attachments: N/A Conclusion: As outlined in this report, an appointment by-law is required for Ms. Thomas to perform her duties as a Seasonal Municipal Law Enforcement Officer. Given the timing of the next regular Council meeting on August 18, 2022 staff are requesting Council's consideration of the required appointment by-law at the Special Council meeting. Respectfully submitted: Curtis Shelswell Manager, Municipal Law Services/ Chief Municipal Law Enforcement Officer Approvals: Date Andria Leigh, Deputy CAO/Director, Development Services July 20, 2022 Development Services July 21, 2022 Report No. DS2022-111 Page 2 of 2 Page 32 of 34 6.a) By-law 2022-075 A By-law to Amend By-law 2022-038 "A By-law to Appo... The Corporation of the Township of Oro-Medonte By-law No. 2022-075 A By-law to Amend By-law 2022-038 "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers" and Repeal By- law 2022-054 Whereas Section 224 of the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; And Whereas Section 15 of the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15, provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; And Whereas the Council of the Corporation of the Township of Oro-Medonte did on the 27t" day of April, 2022, enact By-law 2022-038, "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers"; And Whereas the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to amend By-law 2022-038; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule"C" of By-law 2022-038 be amended by deleting "Brooklyn Robinson"; 2. That Schedule"C" of By-law 2022-038 be amended by adding: Cora Thomas 3. That By-law 2022-054 is hereby repealed in its entirety. 4. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 215t day of July, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk,Yvonne Aubichon Page 33 of 34 7.a) 2022-076: Being a by-law to confirm the proceedings of the Special ... The Corporation of the Township of Oro-Medonte By-Law No. 2022-076 Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Thursday, July 21, 2022 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Special Council Meeting held on Thursday, July 21, 2022, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 215t day of July, 2022. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk,Yvonne Aubichon Page 34 of 34