05 31 2022 SpCouncil MinutesTou�nshiP of //Iecl into
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
Tuesday, May 31, 2022 1:32 p.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Director, Human Resources; Michelle
Jakobi, Director, Environmental Services; Justin Metras, Manager,
Infrastructure and Capital Projects; David Saunders, Manager,
Development Engineering; Jenny Legget„ Communications & Public
Relations Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk, Jason Scharapenko, Information Technology Technician and
Zachary Astin, IT Help Desk Technician (IT); Scott Stoll, Aird & Berlis LLP
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 5
Special Council Meeting Minutes — Tuesday, May 31, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220531-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Special Council meeting of Tuesday, May 31, 2022 be
received and adopted.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
None.
Carried.
Page 2of5
Special Council Meeting Minutes — Tuesday, May 31, 2022.
5. Reports of Municipal Officers for Action:
a) Tamara Obee, Director of Human Resources, POL-HS-2-01-01 re: Health and Safety
Policy Statement.
Motion No. SC220531-2
Moved by Hough, Seconded by Keane
Be it resolved
1. That the Health and Safety Policy Statement, POL-HS-2-01-01, as amended, dated May
31, 2022 and presented by Tamara Obee, Director, Human Resources be received and
enacted effective immediately.
2. That the Mayor, CAO and Senior Management Team sign the 2022 Corporate Health &
Safety Policy Statement to be posted in all work areas of the Corporation.
3. That Council considers Health & Safety a key Corporate priority.
Carried.
b) Tamara Obee, Director of Human Resources, POL-HS-2.13 re: Right to Disconnect from
Work Policy.
Motion No. SC220531-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the Right to Disconnect from Work Policy, POL-HR-2.13 and presented by
Tamara Obee, Director, Human Resources be received and enacted effective immediately.
Carried.
c) FES2022-2, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: New East
Oro Fire Hall Construction.
Motion No. SC220531-4
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That Report No. FES2022-02, presented by Hugh Murray, Director, Fire &
Emergency Services/Fire Chief re: New East Oro Fire Hall Construction be received
and adopted and that the report be renamed to reflect as follows: re: The New Fire
Hall to be located at East Oro.
2. That the Mayor and Clerk be authorized to sign the Contract with Domm
Construction Ltd. for the construction of the new Fire Hall to be located at East Oro.
3. And that the successful and unsuccessful Proponents be notified of Council's
decision, under the Director, Fire & Emergency Services' signature.
Unanimously Carried.
Page 3 of 5
Special Council Meeting Minutes — Tuesday, May 31, 2022.
6. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC220531-5
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 1:59 p.m. to discuss
• solicitor -client privilege (West 1/2 Lot 11, Concession 8).
Carried.
b) Motion to Rise and Report.
Motion No. SC20220531-6
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now Rise at 4:28 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon,
Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services; Michelle
Jakobi, Director, Environmental Services; Justin Metras, Manager, Infrastructure and Capital
Projects; David Saunders, Manager, Development Engineering; Jenny Leggett,
Communications & Public Relations Officer; Scott Stoll, Aird & Berlis LLP.
Motion No. SC220531-7
Moved by Veitch, Seconded by Hough
Be it resolved:
1. That the confidential correspondence presented by Robin Dunn, CAO and Scott Stoll,
Aird & Berlis LLP, re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8) be
received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
Page 4 of 5
Special Council Meeting Minutes — Tuesday, May 31, 2022.
7. Confirmation By -Law:
a) 2022-056: Being a by-law to confirm the proceedings of the Special Council Meeting
held on Tuesday, May 31, 2022.
Motion No. SC220531-8
Moved by Hough, Seconded by Greenlaw
Be it resolved that By -Law No. 2022-056: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, May 31, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC220531-9
Moved by DeSousa, Seconded by Keane
Be it resolved that we do now adjourn at 4:29 p.m.
Mayor, H.S. Hugh Clervonne Aubichon
Carried.
Page 5 of 5