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The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
Wednesday, October 13, 2021 8:30 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy
Present: CAO/Director, Development Services; Shannon Johnson, Chief Financial
Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn
Binns, Director, Operations and Community Services; Michelle Jakobi,
Director, Environmental Services; Tamara Obee, Manager, Human
Resources, Health & Safety; Jenny Legget, Public Relations
Officer/Communications; Jennifer Whitley, Coordinator, Economic
Development/Communications; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor &
Council and CAO; Patrick Howse; and Jason Scharapenko, Information
Technology Technicians (IT)
All Council and staff participated via ZOOM platform
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, October 13, 2021.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C211013-1
Moved by Hough, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Wednesday, October 13, 2021 be
received and adopted, as amended, to remove the Closed Meeting Exception of Education
or training of members in accordance with Section 239 (3.1) with respect to Item 4d).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor DeSousa declared a conflict of interest at the beginning of Item 15b)
Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief,
272 Line 2 South as her brother is the owner of the property directly adjacent to Mr. Ian
Clark, who was requesting tax relief for his property; possible perceived Conflict Of Interest.
Councillor DeSousa turned off her video and did not participate in the discussion or vote on
this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C211013-2
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now go in Closed Session at 8:32 a.m. to discuss
• Solicitor -client privilege (Skyline Wastewater Treatment Plant); (Land Annexation).
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
b) Motion to Rise and Report.
Motion No. C211013-3
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now Rise at 10:11 a.m. at which time we shall Report on the
Closed Session Items 4
c) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Solicitor -
client privilege (Skyline Wastewater Treatment Plant).
d) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege
(Land Annexation).
Carried.
c) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re: Solicitor -
client privilege (Skyline Wastewater Treatment Plant).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Michelle Jakobi, Director, Environmental Services; Jenny Legget, Public Relations
Officer/Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Chris Williams; and Laura
Dean, Aird & Berlis LLP.
Motion No. C211013-4
Moved by Keane, Seconded by Hough
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Michelle Jakobi,
Director, Environmental Services; Chris Williams and Laura Dean, Aird & Berlis LLP re:
Solicitor -client privilege (Skyline Wastewater Treatment Plant) be received.
2. That staff proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
d) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege,
(Land Annexation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Jenny Legget, Public Relations Officer/Communications; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO;
John Mascarin, Aird & Berlis LLP.
Motion No. C211013-5
Moved by Veitch, Seconded by Scott
Be it resolved that the confidential verbal information presented by Andria Leigh, Deputy
CAO/Director, Development Services and John Mascarin, Aird & Berlis LLP re: Solicitor -client
privilege (Land Annexation) be received.
Carried.
8. Deputations/Presentations:
a) Michael Weinberg, BBS Investments Inc. re: Request to Waive or a Relaxation of
Development Charges, 53 Jamieson Drive.
Motion No. C211013-6
Moved by DeSousa, Seconded by Hough
Be it resolved that the correspondence dated October 6, 2021 and presented by Paul
McGuigan on behalf of Michael Weinberg, BBS Investments Inc. re: Request to Waive
or a Relaxation of Development Charges, 53 Jamieson Drive be received and referred
to staff for a report.
Carried.
b) Mark Vandenberg, General Manager & Technical Sales, Bateman Manufacturing re:
Request for Bateman Manufacturing Development Fee Repayment Plan.
Motion No. C211013-7
Moved by Greenlaw, Seconded by Keane
Be it resolved that the correspondence dated October 5, 2021 and presented by Mark
Vandenberg, General Manager & Technical Sales, Bateman Manufacturing re: Request
for Bateman Manufacturing Development Fee Repayment Plan be received and
referred to staff for a report.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday,
August 19, 2021.
b) Minutes of Council meeting held on Wednesday, September 22, 2021.
Motion No. C211013-8
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that the minutes of the
a) Joint Accessibility Advisory Committee meeting held on Thursday, August 19, 2021
be received; and that the draft minutes of the
b) Council meeting held on Wednesday, September 22, 2021
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated September 28, 2021 from Association of Ontario Road
Supervisors (AORS) re: Certified Road Supervisor Intermediate Certification for Scott
Thomson, Operations Technical Coordinator.
Motion No. C211013-9
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the correspondence dated September 28, 2021 from the Association of Ontario
Road Supervisors (AORS) re: Certified Road Supervisor Intermediate Certification for
Scott Thomson, Operations Technical Coordinator be received.
2. That Scott Thomson be recognized, under the Mayor's signature, for receiving the
Certified Road Supervisor Intermediate Certification.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
7. Public Meetings:
None.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale of Part 2 of 739
Horseshoe Valley Road and Part 1 of 3387 Line 4 N, Township of Oro-Medonte, County
of Simcoe.
Motion No. C211013-10
Moved by Veitch, Seconded by Scott
Be it resolved
1. That CS2021-25, Donna Hewitt, Director Corporate Services re: Sale of Part 2 of 739
Horseshoe Valley Road West and Part 1 of 3387 Line 4, Township of Oro-Medonte,
County of Simcoe be received and adopted.
2. That Council declare the following parcels surplus to the needs of the municipality:
a) Part of 739 Horseshoe Valley Road West, Township of Oro-Medonte, County of
Simcoe, described as Part of the North Half of the West Half of Lot 1, Concession 5
Oro, being Part 2 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe,
being part of PIN 74056-0057 (LT), having an area of approximately 2,888 square
meters (0.714 acres);
b) Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe described
as Part Lot 1, Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of
Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), having an area
of approximately 689 square meters (0.170 acres);
3. That Council accepts the offers from the County of Simcoe to purchase these lands at a
cost of $31,584.00 and $20,924.00 respectively.
4. That staff bring forward the appropriate by-law for Council's consideration.
5. That staff be authorized, in conjunction with the Township solicitor, to execute all
documents required to complete these transactions.
6. And that the County of Simcoe be advised of Council's decision under the Director,
Corporate Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Services re: Winfull
Development/Guthrie Industrial Park — Update on Fire Suppression Requirements.
Motion No. C211013-11
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That DS2021-158, Andria Leigh, Deputy CAO/Director, Development Services re: Winfull
Development/Guthrie Industrial Park — Update on Fire Suppression Requirements be
received and adopted.
2. That staff and legal counsel proceed as outlined with preparation of the required Cost
Sharing Agreements for the SWM Pond Retrofit (Option 6) detailed in the Tatham
Engineering opinions and the Fire Protection -Communal Water Storage Tanks as
outlined in the Tatham Engineering September 30, 2021 correspondence.
Carried.
c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote Work Policy.
Motion No. C211013-12
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the memorandum correspondence dated October 13, 2021 from Robin Dunn, CAO
re: Remote Work Policy be received and adopted.
2. That Policy POL-HR-2.11, Remote Work Policy be adopted effective immediately.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — July, August 2021.
c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School Board
Elections Voting Method Options.
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Council Meeting Minutes — Wednesday, October 13, 2021.
Motion No. C211013-13
Moved by Scott, Seconded by Veitch
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions;
b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — July, August 2021;
c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School Board Elections
Voting Method Options.
Carried.
Motion No. C211013-14
Moved by Greenlaw, Seconded by Hough
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
12.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Keane and Scott.
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Council Meeting Minutes — Wednesday, October 13, 2021.
b) Mayor H.S. Hughes re: Request for Letter to Ministry and County of Simcoe.
Motion No. C211013-15
Moved by Hough, Seconded by Scott
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Request for Letter to the
Ministry and County of Simcoe be received.
2. That a request for a letter regarding the concern of the length of time for hearings and
decisions by the Ontario Land Tribunal and to help facilitate a better solution be
supported.
3. That correspondence requesting a letter of support, under the Mayor's signature, be
forwarded to the Ministry, the County of Simcoe and Ontario Municipalities.
Carried.
c) Councillor Keane re: County of Simcoe, Automated Cart Collection System.
Motion No. C211013-16
Moved by Keane, Seconded by DeSousa
Whereas, the County of Simcoe has announced it is rolling out an automated cart collection
system on November 1, 2021,
Whereas, the automated cart system requires new garbage, recycling and organic materials
easy -to -use wheeled carts, which are emptied into the waste collection vehicles using a
mechanical arm,
Whereas, easy -to -use wheeled carts are replacing the current plastic containers for recycling
(2), and organic waste collection rendering them obsolete,
Whereas, the County of Simcoe has stated "after November 1st, unwanted green bins,
recycling boxes and garbage pails can be brought to County Waste Facility (free of charge)
for a limited time to be recycled", or, residents may "Alternatively"..."re-purpos(ed)",
Therefore, be it resolved that, the Township of Oro-Medonte
1. Request the County of Simcoe designate an area within all its landfill sites on for
residents to drop off unwanted, in reusable condition, obsolete waste containers during
a specific period of time (suggest 4 weeks minimum, and possibly designate an area for
these bins to overwinter should we receive an early snowfall), and simultaneously allow
for other residents to pick up these disposed containers should they have uses for
additional containers, contrary to advising residents to simply return unwanted
containers for recycling;
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Council Meeting Minutes — Wednesday, October 13, 2021.
2. Upon approval from the County of Simcoe, the Township of Oro-Medonte encourage its
residents to drop off the obsolete containers and pick up additional containers to
repurpose, with a public campaign as follows: a notice be placed on the Townships
website homepage on the banner and for the drop-off/pick-up period, weekly social
media posts on its Facebook pages, and use of the local media outlets for promotion;
3. This motion be distributed to all municipalities in the County of Simcoe upon its passing;
and
4. A letter, including this motion, and signed by the Mayor be sent to the County of Simcoe
to be placed on the following County Council agenda requesting support and action be
taken as outlined in this motion.
Unanimously Carried.
13.Announcements:
None.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Media Release dated October 5, 2021 re: Township of
Oro-Medonte Requests Input into Development of a Parks and Recreation Master
Plan.
2. Township of Oro-Medonte, Media Release dated October 7, 2021 re: Rogers
Hometown Hockey is coming to Oro-Medonte November 6-8, 2021.
b) Nottawasaga Valley Conservation Authority re: Minutes of August 27, 2021 and
Highlights of September 24, 2021 meetings.
Staff Recommendation: Receive for Information Only.
c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Library Board Meetings.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated September 17, 2021 from the Township of Scugog re: Structure
Inventory and Inspections.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
e) Correspondence dated September 17, 2021 from the City of Sarnia re: Renovictions.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
f) Correspondence received September 15, 2021 from The Honourable Lisa MacLeod,
Minister of Heritage, Sport, Tourism and Culture Industries re: Roadmap to Reopen
Followup.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, October 13, 2021.
Motion No. C211013-17
Moved by Greenlaw, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Media Release dated October 5, 2021 re: Township of
Oro-Medonte Requests Input into Development
of a Parks and Recreation Master Plan.
2. Township of Oro-Medonte, Media Release dated October 7, 2021 re: Rogers
Hometown Hockey is coming to Oro-Medonte November 6-8, 2021.
b) Nottawasaga Valley Conservation Authority re: Minutes of August 27, 2021 and
Highlights of September 24, 2021 meetings.
Received for Information Only.
c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Library Board Meetings.
Received for Information Only.
d) Correspondence dated September 17, 2021 from the Township of Scugog re: Structure
Inventory and Inspections.
Received, Supported, Advised under Mayor's Signature.
e) Correspondence dated September 17, 2021 from the City of Sarnia re: Renovictions.
Received, Supported, Advised under Mayor's Signature.
f) Correspondence received September 15, 2021 from The Honourable Lisa MacLeod,
Minister of Heritage, Sport, Tourism and Culture Industries re: Roadmap to Reopen
Followup.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
15. Communications/Petitions:
a) Correspondence dated September 24, 2021 from Melissa Carruthers, Severn Sound
Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by
Friday, October 29, 2021, Request for Council Resolution.
Motion No. C211013-18
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated September 24, 2021 from Melissa Carruthers, Severn
Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region
Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe
Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3)
of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by
Friday, October 29, 2021, Request for Council Resolution be received.
2. That Council endorse the proposed amendments to the Oro-Medonte chapters of the
Severn Sound and Lakes Simcoe and Couchiching-Black River Assessment Reports, as
well as the South Georgian Bay Lake Simcoe Source Protection Plan outlined in the
"Amendments to South Georgian Bay Lake Simcoe Source Protection Plan, Notification
of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and
Ontario Regulation 287/07" per the correspondence dated September 24, 2021.
3. That the SSEA be advised of Council's decision under the Director, Environmental
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, October 13, 2021.
b) Correspondence received September 29, 2021 from Ian Clark re: Request for
Interest Relief, 272 Line 2 South.
Councillor DeSousa declared a conflict of interest at the beginning of Item 15b)
Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief,
272 Line 2 South as her brother is the owner of the property directly adjacent to Mr. Ian
Clark, who was requesting tax relief for his property; possible perceived Conflict Of Interest.
Councillor DeSousa turned off her video and did not participate in the discussion or vote of
this item.
Motion No. C211013-19
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the correspondence received September 29, 2021 from Ian Clark re: Request for
Interest Relief, 272 Line 2 South be received.
2. That the matter be deferred in order for staff to bring back a report for Council's
consideration.
Motion No. C211013-20
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the correspondence received September 29, 2021 from Ian Clark re: Request
for Interest Relief, 272 Line 2 South be received.
2. That the request for interest relief by lan Clark for 272 Line 2 South be respectfully
declined / approved in the amount of $ .
3. That the applicant be advised of Council's decision under the Chief Financial
Officer/Treasurers' signature.
16.Notice of Motions:
None.
17. By -Laws:
None.
Carried.
Deferred.
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Council Meeting Minutes — Wednesday, October 13, 2021.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) 2021-112: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 13, 2021.
Motion No. C211013-21
Moved by Scott, Seconded by Veitch
Be it resolved that By -Law No. 2021-112: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 13, 2021 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C211013-22
Moved by Greenlaw, Seconded by Hough
Be it resolved that we do now adjourn at 12:55 p.m.
ayor, H. Hug es
Carried.
Dep\ ty Clerk, Janette Teeter
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