04 27 2022 Council Minutes(9/TO vilship of &Ante
Proud Heritage, Exciting Future
Wednesday, April 27, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara
Obee, Director, Human Resources; Garry McCartney, Chief Building
Official; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Derek Witlib, Manager, Planning
Services; Jenny Legget, Communications and Public Relations Officer;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT); Zachary Astin, IT
Help Desk Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, April 27, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220427-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, April 27, 2022 be
received and adopted, as amended, to add Item 4e) Robin Dunn CAO re: Solicitor -Client
privilege; Litigation Affecting the Municipality (918 Line 3 South).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220427-2
Moved by Hough, Seconded by Scott
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• Trade secret or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality (South Yard Roof Replacement).
• Solicitor -Client privilege; Litigation Affecting the Municipality (918 Line 3 South).
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
b) Motion to Rise and Report.
Motion No. C220427-3
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 10:18 a.m. and Report on the Closed Session Item 4
e) Robin Dunn, CAO re: Solicitor -Client privilege; Litigation Affecting the Municipality (918 Line
3 South).
Carried.
e) Robin Dunn, CAO re: Solicitor -Client privilege; Litigation Affecting the Municipality (918
Line 3 South).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; Curtis Shelswell, Manager, Municipal Law
Enforcement/Chief Municipal Law Enforcement Officer; Derek Witlib, Manager, Planning
Services; Chris Williams and David Reiter, Aird & Berlis LLP.
Motion No. C220427-4
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Chris Williams
and David Reiter, Aird & Berlis LLP re: Solicitor -Client privilege; Litigation Affecting the
Municipality (918 Line 3 South) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
Motion No. C220427-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Motion No. C220427-6
Moved by DeSousa, Seconded by Hough
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, April 13, 2022
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Open Forum:
One (1) individual provided comments with respect to Item 15b).
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
10. Reports of Municipal Officers for Action:
a) OCS2022-11, Roz Llewellyn, Supervisor, Facilities and Parks re: Oro-Medonte
Community Arena Food Concession.
Motion No. C220427-7
Moved by Scott, Seconded by Veitch
Be it resolved
1. That OCS2022-11, Roz Llewellyn, Supervisor, Facilities and Parks re: Oro-Medonte
Community Arena Food Concession be received and adopted.
2. That Council waive the provisions of the Township's Purchasing By-law (2004-112) to
award the contract for the operation of the Oro-Medonte Community Arena Food
Concession and vending machines to The Snack Shack for the 2022-23, 2023-24 and
2024-25 ice seasons for monthly rent as outlined in OCS2022-11.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement.
Carried.
b) OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Brookstone Academy -
Carley and Eady Hall.
Motion No. C220427-8
Moved by Hough, Seconded by Keane
Be it resolved
1. That OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Brookstone
Academy - Carley Hall and Eady Hall be received and adopted;
2. That Council approve the renewal of the facility rental agreement for Carley Hall for the
2022-2023 school year (including use in the summer of 2022);
3. That Council approve the proposed facility rental agreement with Brookstone Academy
for the use of Eady Hall for the 2022-2023 school year;
4. That both rental agreements be subject to review at the end of the agreement to
determine long term compatibility of the shared use of the halls;
5. And that the Director, Operations and Community Services be authorized to execute the
rental agreements with Brookstone Academy.
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
c) DS2022-044, Garry McCartney, Chief Building Official re: Supply and Delivery of One (1)
Sport Utility Vehicle - Building Division.
Motion No. C220427-9
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That DS2022-044, Garry McCartney, Chief Building Official re: Supply and Delivery of
One (1) Sport Utility Vehicle - Building Division be received and adopted.
2. That Request for supply and delivery of one (1) All -wheel Drive, Mid -sized Sport Utility
Vehicle be awarded to Sunrise Toyota for the purchase of a 2022 Toyota Rav4 (Gas) in
the amount of $32,117.00 plus HST.
3. That the Chief Building Official be authorized to execute the appropriate agreements on
behalf of the Township.
4. That the bidders be thanked and notified of Council's decision under the Chief Building
Official's signature.
Carried.
d) HR2022-01, Tamara Obee, Director Human Resources re: Payroll and Human
Resources Information System (HRIS).
Motion No. C220427-10
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That HR 2022-01, Tamara Obee, Director Human Resources re: Payroll and Human
Resources Information System (HRIS) be received and adopted.
2. That Council authorizes the purchase of ADP Workforce Now software as outlined in
HR2022-01.
3. And that the Director, Human Resources be authorized to execute the service agreement
with ADP Workforce Now.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) DS2022-062, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January - March 2022.
c) CS2022-12, Jenny Legget, Communications & Public Relations Officer re: Corporate
Communications Update.
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Council Meeting Minutes — Wednesday, April 27, 2022.
Motion No. C220427-11
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) DS2022-062, Garry McCartney, Chief Building Official re: Building Division Quarterly
Stats Update January - March 2022.
c) CS2022-12, Jenny Legget, Communications & Public Relations Officer re: Corporate
Communications Update.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillors
Veitch, Keane, Scott and Greenlaw.
b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
Motion No. C220427-12
Moved by Scott, Seconded by Keane
Whereas Ontario currently has over 5000 Aggregate Resources Act (ARA) licenced pits
and quarries located throughout the province that are able to meet the expected near and
mid-term needs of Ontario's construction industry;
And Whereas ARA licence applications continue to be submitted without a definitive
determination if there is a need for additional supply;
And Whereas there are 22 ARA properties that are zoned MAR1 as a licenced aggregate
pit/quarry with a total area of 1116.1 hectares or 2757.8 acres of land in the Township of
Oro-Medonte;
And Whereas gravel pits and quarries can cause the permanent destruction of natural
environments, habitats and countryside when not properly planned and managed;
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Council Meeting Minutes — Wednesday, April 27, 2022.
And Whereas pits and quarries have negative social impacts on host communities in terms
of noise, air pollution, and truck traffic on haul routes;
And Whereas despite being heavy industry, mines are assessed at a reduced agricultural
rate;
And Whereas the urgent need to reduce greenhouse gas emissions in order to combat
climate change has brought awareness to the very high carbon footprint associated with
the production of concrete and asphalt which are major end -users of aggregates;
Now Therefore Be it resolved that the Province of Ontario be requested to impose an
immediate temporary moratorium on all new gravel applications, including expansions to
existing licensed sites, pending a broad consultation process that would include First
Nations, Township of Oro-Medonte, other affected Municipalities, independent experts and
scientists, to chart a new path forward for the extraction and processing of aggregates in
Ontario which:
i. Establishes criteria and processes for determining the need for new aggregate licences
(including the expansion to existing licenses);
ii. Establishes updated policies and restrictions for aggregate extraction below the water
table to reflect current groundwater sciences;
iii. Assesses the cumulative impacts of aggregate operations in terms of off -site impacts
to environmental systems; the groundwater regime and base flow contributions to area
watercourses and wetlands; area habitat including corridors; traffic along haul routes;
and, dust and noise emissions;
iv. Develops new guidelines for reprocessing and recycling of concrete and asphalt
products in order to ensure sustainable aggregate supplies;
v. Recommends a fair levy for aggregate extraction that includes environmental and
infrastructure maintenance costs to the local community of extraction and distribution of
aggregate;
vi. Recommends a property assessment category reflecting the heavy industrial use of
licenced lands;
vii. Provides greater weight to the input by local municipalities to lessen the social impacts
from aggregate extraction and truck haul routes through their communities;
viii. Provides clarity on the role of host municipalities under the Planning Act in decision
making on ARA licence site plan amendments;
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Council Meeting Minutes — Wednesday, April 27, 2022.
ix. And Further That a copy of this Resolution be sent to the Honourable Doug Ford,
Premier of Ontario; the leaders of all Provincial Parties; the Honourable Greg Rickford,
Minister of Northern Development, Mines, Natural Resources & Forestry; the
Honourable Doug Downey; the Honourable Jill Dunlop; AMO; and the County of
Simcoe.
Unanimously Carried.
13.Announcements:
None.
14. Consent Agenda:
None.
15. Communications/Petitions:
b) Correspondence dated April 12, 2022 from Lori Hutcheson, President, Horseshoe
Valley Property Owners Association (HVPOA); and Linda DeLottinville, Member at
Large HVPOA Board re: Request for Council Approval for AED Installation,
Maintenance and Monitoring of Three (3) Placement Locations (Sweetwater Park,
Harbourwood Park and Bayview Memorial Park).
Motion No. C220427-13
Moved by Hough, Seconded by Scott
Be it resolved
1. That correspondence dated April 12, 2022 from Lori Hutcheson, President,
Horseshoe Valley Property Owners Association (HVPOA); and Linda DeLottinville,
Member at Large HVPOA Board re: Request for Council Approval for AED
Installation, Maintenance and Monitoring of Three (3) Placement Locations
(Sweetwater Park, Harbourwood Park and Bayview Memorial Park) be received.
2. And staff report back to Council as directed.
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220427-14
Moved by Keane, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 11:43 a.m. to discuss
• Solicitor -client privilege (Oro Station Development Co. Ltd.);
• Trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality (South Yard Roof
Replacement).
Carried.
b) Motion to Rise and Report.
Motion No. C220427-15
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 12:58 a.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor -client privilege (Oro Station Development Co. Ltd.).
d) Shawn Binns, Director, Operations and Community Services re: Trade secret or
scientific, technical, commercial, financial or labour relations information, supplied in
confidence to the municipality (South Yard Roof Replacement).
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor -client privilege (Oro Station Development Co. Ltd.).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; John Mascarin, Aird & Berlis LLP.
Motion No. C220427-16
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That the confidential correspondence dated April 25, 2022 from John Mascarin, Aird &
Berlis LLP and presented by Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director,
Development Services and John Mascarin, Aird & Berlis LLP re: (Oro Station
Development Co. Ltd.) be received.
2. That staff and legal counsel proceed as directed by Council.
Recorded Vote Requested by Councillor DeSousa
Councillor DeSousa Yea
Councillor Greenlaw Nay
Deputy Mayor Hough Yea
Councillor Keane Yea
Councillor Scott Yea
Councillor Veitch Yea
Mayor H.S. Hughes Yea
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
d) Shawn Binns, Director, Operations and Community Services re: Trade secret or
scientific, technical, commercial, financial or labour relations information, supplied in
confidence to the municipality (South Yard Roof Replacement).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Deputy CAO/Director, Development Services; Shawn Binns, Director, Operations and
Community Services.
Motion No. C220427-17
Moved by Keane, Seconded by Scott
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, Director, Operations
and Community Services re: Trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality (South Yard Roof
Replacement) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
15. Communications/Petitions:
a) Correspondence dated September 28, 2021 from Patricia Shellswell, Treasurer of The
Women's Institute of Clowes re: Application for Grant/Subsidy 2022.
Motion No. C220427-18
Moved by Keane, Seconded by Scott
Be it resolved that Item 15a) be deferred pending Councillor Keane's report back to Council.
Carried.
Motion No. C220427-19
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated September 28, 2021 from Patricia Shellswell, Treasurer
of The Women's Institute of Clowes re: Application for Grant/Subsidy 2022 be received.
2. That Council approve the Application for Grant/Subsidy 2022 from Patricia Shellswell,
Treasurer of The Women's Institute of Clowes in the amount of $200.00 to be funded
from the 2022 Grant/Subsidy allocation,
3. That the applicant be advised of Council's decision under the Mayor's signature.
Deferred.
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Council Meeting Minutes — Wednesday, April 27, 2022.
16.Notice of Motions:
None.
17. By -Laws:
a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ Provincial Offences
Officers and to Repeal By-law Nos. 2021-020, 2021-061 and any other applicable by-law
enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers
"Appointment By-law".
Motion No. C220427-20
Moved by Veitch, Seconded by Keane
Be it resolved that By -Law No. 2022-038:
a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law Nos. 2021-020, 2021-061 and any other applicable by-law
enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers
"Appointment By-law".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2022-039: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 27, 2022.
Motion No. C220427-21
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2022-039: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 27, 2022 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, April 27, 2022.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220427-22
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now adjourn at 1:06 p.m.
q. ,. L,Sy-,4,..
Mayor, H.S. H» hes Cleat,\Yvonne Aubichon
Carried.
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