04 27 2022 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Meeting
_,,as
Township of Wednesday, April 27, 2022
9:00 a.m. - Closed Session
Proud Heritage,Exciting Future Open Session Immediately Following Closed
Session
11:30 a.m. - Closed Session
Effective Monday, March 28, 2022, all Township facilities are open to the Public for
Customer Service (all meetings to remain virtual) with safety measures in place
including social distancing and discretionary masks/face coverings.
Residents and business owners are encouraged to continue to utilize online and
telephone services for Township related business; and staff continue to be available
to provide assistance by telephone or email.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency.
Protocols have been established to advise how to participate in the public portions of
these meetings. Please visit the following links for additional information:
• Request for Open Forum or IDS Committee Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 64
Council Meeting Agenda - April 27, 2022
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development
Services re: Solicitor-client privilege (Oro Station Development Co. Ltd.).
d) Shawn Binns, Director, Operations and Community Services re: Trade secret
or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality (South Yard Roof Replacement).
e) Robin Dunn, CAO re: Solicitor-Client privilege; Litigation Affecting the
Municipality (918 Line 3 South).
[Addenda]
5. Minutes of Council and Committees:
5 - 17 a) Minutes of Council meeting held on Wednesday, April 13, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 2 of 64
Council Meeting Agenda - April 27, 2022
8. Deputations/Presentations:
None.
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
18 - 21 a) OCS2022-11, Roz Llewellyn, Supervisor, Facilities and Parks re: Oro-
Medonte Community Arena Food Concession.
22 - 25 b) OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Brookstone
Academy - Carley and Eady Hall.
26 - 28 c) DS2022-044, Garry McCartney, Chief Building Official re: Supply and
Delivery of One (1) Sport Utility Vehicle - Building Division.
29 - 33 d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and
Human Resources Information System (HRIS).
11. Reports of Municipal Officers for Information Only:
34 a) Robin Dunn, CAO re: Update on COVID-19 Actions.
35 - 41 b) DS2022-062, Garry McCartney, Chief Building Official re: Building Division
Quarterly Stats Update January - March 2022.
42 - 49 c) CS2022-12, Jenny Legget, Communications & Public Relations Officer re:
Corporate Communications Update.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
50 - 53 b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
13. Announcements:
14. Consent Agenda:
None.
Page 3 of 64
Council Meeting Agenda - April 27, 2022
15. Communications/Petitions:
54 - 57 a) Correspondence dated September 28, 2021 from Patricia Shellswell,
Treasurer of The Women's Institute of Clowes re: Application for
Grant/Subsidy 2022.
58 - 59 b) Correspondence dated April 12, 2022 from Lori Hutcheson, President,
Horseshoe Valley Property Owners Association (HVPOA); and Linda
DeLottinville, Member at Large HVPOA Board re: Request for Council
Approval for AED Installation, Maintenance and Monitoring of Three (3)
Placement Locations (Sweetwater Park, Harbourwood Park and Bayview
Memorial Park).
16. Notice of Motions:
None.
17. By-Laws:
60 - 63 a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/
Provincial Offences Officers and to Repeal By-law Nos. 2021-020, 2021-061
and any other applicable by-law enacted to Appoint Municipal Law
Enforcement Officer/Provincial Offences Officers "Appointment By-law".
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
64 a) 2022-039: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, April 27, 2022.
20. Adjournment:
a) Motion to Adjourn.
Page 4 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
The Township of Oro-Medonte
T Council Meeting Minutes
Township of
to Electronic Meeting
Proud Heritage,Exciting Future
Wednesday, April 13, 2022 9:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Deputy Mayor Ralph Hough
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Tamara Obee, Director, Human Resources; Harold Daynard, Manager,
Information Technology; Jenny Leggett, Public Relations Officer/
Communications; Jennifer Whitley, Economic Development &
Communications Advisor; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
..;All Council and staff participated via Zoom platform.
A1,6, '% Ift
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 13
Page 5 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220413-1
Moved by Keane, Seconded by Greenlaw Ask
Be it resolved that the agenda for the Council meeting of Wednesday, April 13, 2022 be
received and adopted, as amended, to replace Solicitor-client privilege to Information
explicitly provided in confidence by a third party for Item 4c).
Carried.
3. Disclosure of Pecuniary Interest: >%4NO
Councillor Veitch declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
due to the proximity of my backyard property abutting the Freed Development property that
is seeking a minor variance in adjustment of two proposed condo buildings on that property.
Mayor H.S. Hughes declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
as his son lives in the area that is notified of a development application proposal.
Page 2 of 13
Page 6 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220413-2
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 9.03 a.m. to discuss
• Information explicitly provided in confidence by a third party (Oro Station Development
Co. Ltd.).
Carried.
b) Motion to Rise and Report.
Motion No. C220413-3
Moved by Veitch, Seconded by Scott
Be it resolved that we do now Rise at 10.09 a.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Information explicitly provided in confidence by a third party (Oro Station Development
Co. Ltd.).
Carried.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re-
Solicitor-client privilege (Oro Station Development Co. Ltd.).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Geoffrey Campbell, Oro Station; Raivo Uukkivo, Cassels Brock
& Blackwell LLP.
Motion No. C220413-4
Moved by DeSousa, Seconded by Veitch
Be it resolved
1 . That the confidential third party information presented by Robin Dunn, CAO; and Andria
Leigh, Deputy CAO/Director, Development Services re: (Oro Station Development Co.
Ltd.) be received.
2. And that the Township solicitor review and report back to Council at the next meeting.
Carried.
Page 3 of 13
Page 7 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
8. Deputations/Presentations:
a) Paul Mondell, Freed Developments re: Request for Council Resolution under Section
45(1 .4) of the Planning Act, HSV Limited Partnership (Freed Developments) - Minor
Variance Submission.
Councillor Veitch declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
due to the proximity of my backyard property abutting the Freed Development property that
is seeking a minor variance in adjustment of two proposed condo buildings on that property.
Councillor Veitch turned off his video, stepped back from the table and did not participate in
the discussion or vote on this item.
Mayor H.S. Hughes declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
as his son lives in the area that is notified of a development application proposal.. Mayor
H.S. Hughes turned off his video, stepped back from the table and did not participate in the
discussion or vote on this item.
Councillor Keane assumed the Chair.
Motion No. C220413-5`
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the correspondence dated April 7, 2022 from Kory Chisholm, Partner and Ellen
Ferris, Associate MHBC Planning Urban Design & Landscape Architecture and
deputation presented by Paul Mondell, Freedman Developments re: Request for Council
Resolution under Section 45(1 .4) of the Planning Act, HSV Limited Partnership (Freed
Developments) - Minor Variance Submission be received.
2. That Section 14.8, Item o) of the Consolidated Procedural By-Law 2017-165 be waived.
3. That, in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990 c.P.13, the
Council of the Township of Oro-Medonte approve the consideration of a Minor Variance
application to proceed within the two year period from the approval of the associated
Zoning By-Law Amendment application 2019-ZBA-23 for the proposed development at
Horseshoe Valley Resort submitted on behalf of HSV Limited Partnership (Freed
Developments).
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 4 of 13
Page 8 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meetings held on Thursday, January
20 and Wednesday, February 2, 2022.
b) Minutes of Heritage Committee meeting held on Monday, March 21 , 2022.
c) Minutes of Council meeting held on Wednesday, March 23, 2022.
d) Minutes of Special Council meeting held on Friday, April 1, 2022.
Motion No. C220413-6
Moved by Scott, Seconded by DeSousa
Be it resolved that the
a) Minutes of the Joint Accessibility Advisory Committee meetings held on Thursday,
January 20 and Wednesday, February 2, 2022; and draft
b) Minutes of Heritage Committee meeting held on Monday, March 21, 2022;
be received and that the draft minutes of the "ww
c) Council meeting held on Wednesday, March 23, 2022; and
d) Special Council meeting held on Friday, April 1, 2022
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements.
a) Correspondence dated March 14, 2022 from John Maheu, Executive Director,
Association of Ontario Road Supervisors (AORS) re: AORS Public Works Leadership
Development Program (PWLDP) Graduate - Scott Thomson.
Motion No. C220413-711
Moved by Greenlaw, Seconded by Scott
Be it resolved
1 . That the correspondence dated March 14, 2022 from John Maheu, Executive Director,
Association of Ontario Road Supervisors (AORS) re: AORS Public Works Leadership
Development Program (PWLDP) Graduate - Scott Thomson be received.
2. That Scott Thomson be recognized, for successfully completing the Public Works
Leadership Development Program, under the Mayor's signature.
Carried.
Page 5 of 13
Page 9 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
7. Public Meetings:
None.
9. Open Forum:
None.
10.Reports of Municipal Officers for Action: 'it
a) Robin Dunn, CAO, correspondence dated March 26, 2022 from Association of
Municipalities of Ontario (AMO) re: AMO 2022 Conference Launch, Request for Council
Consideration to Reschedule Council Meeting date of August 17, 2022 to Thursday,
August 18, 2022.
Motion No. C220413-8
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the correspondence dated March 26, 2022 from Association of Municipalities of
Ontario (AMO) and presented by Robin Dunn, CAO, re: AMO 2022 Conference Launch,
Request for Council Consideration to Reschedule Council Meeting date of August 17,
2022 to Thursday, August 18, 2022 be received.
2. That the August 17, 2022 Council meeting be rescheduled to Thursday, August 18, 2022.
3. That staff proceed accordingly.
_40016, Nish, Carried.
b) CS2022-11, Jennifer Whitley, Economic Development & Communications Advisor re:
Craighurst Community Activation Project.
Motion No. C220413-9
Moved by Keane, Seconded by Veitch
Be it resolved
1. That CS2022-11 , Jennifer Whitley, Economic Development & Communications Advisor
re: Craighurst Community Activation Project be received and adopted.
2. That should the funding submission to My Main Street be successful, that the Mayor and
Clerk be authorized to execute the necessary agreements to secure funding;
3. That, the Economic Development & Communications Advisor be directed to initiate the
project immediately and provide updates to Council as needed.
Carried.
Page 6 of 13
Page 10 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
c) CS2022-10, Janette Teeter, Deputy Clerk re: 2022 Oro-Medonte Citizen and Ontario
Senior of the Year Awards.
Motion No. C220413-10
Moved by Scott, Seconded by Veitch
Be it resolved
1 . That CS2022-10, Janette Teeter, Deputy Clerk re: 2022 Oro-Medonte Citizen and Ontario
Senior of the Year Awards be received and adopted.
2. That Sheila Craig be approved by Council as the recipient of the 2022 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
3. That Michael Oliver be approved by Council as the recipient of the 2022 Ontario Senior of
the Year, as voted by the Citizen/Senior of the Year Advisory Group through the approved
voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. That a review be completed with the Group members to solicit their input for any
suggested improvements.
6. And that the recipients be notified of Council's decision under the Mayor's signature.
Carried.
11. Reports of Municipal Officers for Information Only:
.00
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C220413-11
W %""p %
Moved by Veitch, Seconded by Greenlaw *'
Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
1W Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillors
Keane and Scott.
Page 7 of 13
Page 11 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
b) Councillor Scott re: Opioid Overdose - Naloxone Intervention.
Motion No. C220413-12
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Opioid Overdose - Naloxone
Intervention be received.
2. That, as outlined in the business case presented by Councillor Scott, In keeping with the
Community Safety and Well Being initiative that the Province of Ontario has developed -
that the Township of Oro-Medonte implements the following strategy:
• Develop a social media and website campaign to educate and inform the community
on opioids, and the Townships initiatives;
• Issue a media release to advise the community of the Township's initiatives;
• Fire & Emergency Services vehicles shall be equipped with 2 Naloxone, Narcan
Kits;
• All Firefighters be trained and equipped with their own, personal Narcan Kit;
• All Council members be trained and equipped with their own, personal Narcan Kit.
Council members attend most community events and could potentially be first `on-
scene';
• All Township Bylaw Enforcement Officers be trained and equipped with their own
personal Narcan Kit; q§011611 NEL
• All Township facilities open to the public (Township Administration Office, Township
Community Arena) be equipped with 2 Naloxone, Narcan Kits and that front line
Township staff in these facilities be trained accordingly;
• That the Township of Oro-Medonte office, maintain a supply of Narcan Kits for
distribution to the community as requested;
• That the Narcan Kit utilized be the Nasal Spray unit.
3. That Councillor Scott liaise with the relative Township staff to proceed as outlined.
Unanimously Carried.
13.Announcement t.,
The following members of Council provided Announcements: Councillor Keane.
Page 8 of 13
Page 12 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, Media Release, April 4, 2022, Oro-Medonte Fire &
Emergency Services Urges Everyone to Stay Connected to Fire Safety.
2. Township of Oro-Medonte, Office Closure, Friday, April 15 (Good Friday) and
Monday, April 18, 2022 (Easter Monday).
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 25,
2022.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 25,
2022 and highlights of meeting held on March 25, 2022.
Staff Recommendation: Receive for Information Only.`'';
d) Minutes of Orillia Public Library Board meeting held on March 23, 2022.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated March 17, 2022 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: 2022 Virtual Rural Ontario Municipal Association (ROMA)
Conference.
Staff Recommendation: Receive for Information Only.
qq
f) Correspondence dated March 17, 2022 from the City of Orillia re: Holland Marsh
Phosphorus Recycling Facility.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated March 18, 2022 from Carla Nell, Vice-President, Corporate
Relations, Stakeholder Engagement and Innovations, Independent Electricity System
Operator (IESO) re: Municipal Involvement in Procuring New Electricity Supply
Facilities.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated March 21 , 2022 from Stephanie Maguire, Program & Volunteer
Coordinator - Central East Region, Autism Ontario, re: Request to Proclaim, April 2,
2022 as "World Autism Day".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
i) Correspondence dated March 29, 2022 from Wayne Emmerson, Chairman and CEO,
Regional Municipality of York, Chairman, LSRCA Board of Directors, Lake Simcoe
Region Conservation Authority re: Request from Ukrainian National Federation of
Canada - Toronto Branch.
Staff Recommendation: Receive for Information Only.
Page 9 of 13
Page 13 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
j) Correspondence dated March 25, 2022 from Lake Simcoe Region Conservation
Authority re: Free Informational Webinar on LDD Moth (or Spongy Moth, previously
referred to as European Gypsy Moth), Wednesday, April 20, 2022, 6:30 p.m.
Recommendation: Receive for Information Only.
k) Correspondence dated April 3, 2022 from Candy Keillor, Community Engagement
Specialist, Operation Smile Canada re: Request for Proclamation, June 19, 2022 as
"Longest Day of SMILES&
Staff Recommendation: Receive, Proclaim, Post on Township Website, Advise
under Mayor's Signature.
1) Correspondence dated April 4, 2022 from Patti Burns, Volunteer, MS Society of Canada
re: Request for Proclamation, May, 2002 as "MS Awareness Month".
Staff Recommendation: Receive, Proclaim, Post on Website, Advise under
Mayor's Signature.
m) Correspondence dated April 6, 2022 from Steve Clark, Minister of Municipal Affairs and
Housing (MMAH) re: MMAH Orders under the Reopening Ontario Act.
Staff Recommendation: Receive for Information Only.
n) Correspondence from Severn Sound Environmental Association (SSEA) re: 2022 SSEA
Tree Seedling Program.
Staff Recommendation: Receive for Information Only.-
Motion No. C220413-13
Moved by DeSousa, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed with the exception of Item 14n) to
be pulled and voted on separately:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Media Release, April 4, 2022, Oro-Medonte Fire &
Emergency Services Urges Everyone to Stay Connected to Fire Safety.
2. Township of Oro-Medonte, Office Closure, Friday, April 15 (Good Friday) and
Monday, April 18, 2022 (Easter Monday).
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 25,
2022.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 25,
2022 and highlights of meeting held on March 25, 2022.
Received for Information Only.
Page 10 of 13
Page 14 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
d) Minutes of Orillia Public Library Board meeting held on March 23, 2022.
Received for Information Only.
e) Correspondence dated March 17, 2022 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: 2022 Virtual Rural Ontario Municipal Association (ROMA)
Conference.
Received for Information Only.
f) Correspondence dated March 17, 2022 from the City of Orillia re: Holland Marsh
Phosphorus Recycling Facility.
Received for Information Only.
g) Correspondence dated March 18, 2022 from Carla Nell, Vice-President, Corporate
Relations, Stakeholder Engagement and Innovations, Independent Electricity System
Operator (IESO) re: Municipal Involvement in Procuring New Electricity Supply Facilities.
Received for Information Only.
h) Correspondence dated March 21 , 2022 from Stephanie Maguire, Program & Volunteer
Coordinator - Central East Region, Autism Ontario, re: Request to Proclaim, April 2, 2022
as "World Autism Day".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
i) Correspondence dated March 29, 2022 from Wayne`Emmerson, Chairman and CEO,
Regional Municipality of York, Chairman, LSRCA Board of Directors, Lake Simcoe
Region Conservation Authority re: Request from Ukrainian National Federation of
Canada - Toronto Branch.
Received for Information Only.
qw
j) Correspondence dated March 25, 2022 from Lake Simcoe Region Conservation Authority
re: Free Informational Webinar on LDD Moth (or Spongy Moth, previously referred to as
European Gypsy Moth), Wednesday, April 20, 2022, 6.30 p.m.
Received for Information Only.
k) Correspondence dated April 3, 2022 from Candy Keillor, Community Engagement
Specialist, Operation Smile Canada re: Request for Proclamation, June 19, 2022 as
"Longest Day of SMILES&
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
I) Correspondence dated April 4, 2022 from Patti Burns, Volunteer, MS Society of Canada
re: Request for Proclamation, May, 2002 as "MS Awareness Month".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
Page 11 of 13
Page 15 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
m) Correspondence dated April 6, 2022 from Steve Clark, Minister of Municipal Affairs and
Housing (MMAH) re: MMAH Orders under the Reopening Ontario Act.
Received for Information Only.
Carried.
n) Correspondence from Severn Sound Environmental Association (SSEA) re: 2022 SSEA
Tree Seedling Program.
Motion No. C220413-14
Moved by Veitch, Seconded by Greenlaw it
Be it resolved
1. That Consent Agenda Item 14n) re: Request to move seedlings for the SSEA Tree
Seedling Program from Midland to a new distribution site in Severn on May 6, 2022 be
approved.
2. And that the SSEA be advised under the Mayor's signature.
Carried.
15.Communications/Petitions:
a) Petition received March 28, 2022 from Hillary Handy re: Warminster Community Petition
Regarding Highway 12 / Warminster Sideroad Signal.
Motion No. C220413-15
Moved by DeSousa, Seconded by Kean
Be it resolved that the petition received March 28, 2022 from Hillary Handy re: Warminster
Community Petition Regarding Highway 12 / Warminster Sideroad Signal be received.
lk qw Carried.
16.Notice of Motions:
None.
17.By-Laws:
None.
18.Closed Session Items (Unfinished Items):
None.
Page 12 of 13
Page 16 of 64
5.a) Minutes of Council meeting held on Wednesday, April 13, 2022.
Council Meeting Minutes — Wednesday, April 13, 2022.
19.Confirmation By-Law:
a) 2022-037: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 13, 2022.
Motion No. C220413-16
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By-Law No. 2022-037: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 13, 2022 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220413-17
Moved by Keane, Seconded by Scott
Be it resolved that we do now adjourn at 11:38 a.m.''
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 13 of 13
Page 17 of 64
10.a) OCS2022-11 , Roz Llewellyn, Supervisor, Facilities and Parks re: Or...
Township of
Rep
ort 0K CFraud Heritage, Exciting Future
Report No. To: Prepared By:
OCS2022-11 Council Roz Llewellyn
Meeting Date: Subject: Motion #
April 27, 2022 Oro-Medonte Community
Arena Food Concession
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2022-11 be received and adopted;
2. That Council waive the provisions of the Township's Purchasing By-law (2004-112)
to award the contract for the operation of the Oro-Medonte Community Arena Food
Concession and vending machines to The Snack Shack for the 2022-23, 2023-24
and 2024-25 ice seasons for monthly rent as outlined;
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement.
Background:
In September of 2018, the Operations and Community Services Department, entered
into a three-year contractual agreement with the Snack Shack, operated by Christine
Patenaude, for the provision of food services and vending machines at the Oro-
Medonte Community Arena concession.
That agreement was extended until the end of the 2022 ice season, due to the
significant closures that happened throughout the pandemic. The contract has now
expired and a new agreement is required.
The Snack Shack has approached the Township and has expressed an interest in
continuing to operate the concession stand and is requesting renewal of the contract to
the end of the 2025 ice season, under the existing terms.
Operations and Community Services April 27, 2022
Report No. OCS2022-11 Page 1 of 3
Page 18 of 64
10.a) OCS2022-11 , Roz Llewellyn, Supervisor, Facilities and Parks re: Or...
Analysis:
In the past, the operation of the concession stand at the Oro-Medonte Community
Arena has gone through a request for proposals (RFP) process. Rising food and labour
costs and competition from fast food substitutes have hampered the profitability of food
concessions, particularly in single pad facilities, limiting the potential for revenue for any
prospective vendor. The last time the contract was tendered, there were no submissions
of interest and it was difficult to secure a company willing to provide this service.
The partnership with the Snack Shack over the last four years has been successful in
meeting service needs. The Snack Shack has demonstrated their commitment to
providing food concession service and have done so with great flexibility in uncertain
times over the past three years. The Snack Shack has fifteen (15) years experience in
food concession operations and currently maintains contracts with a number of
neighbouring municipalities. They consistently have favourable inspections from the
Simcoe Muskoka District Health Unit and have provided a level of service and products
that meet the needs of arena patrons.
The existing contract requires a commitment of $475.00 per month plus HST for
approximately seven (7) months (from September to April) throughout the ice season.
This translates into $3,325 per year, for three years. The proposed new contract terms
are listed below.
2022-2023 Season
a) $ 475.00 per month plus HST for 7 months (approximately)
2023-2024 Season
a) $ 475.00 per month plus HST for 7 months (approximately)
2024-2025 Season
a) $ 475.00 per month plus HST for 7 months (approximately)
* All payments to be made by the 1 st of the month
Additionally, the Snack Shack agrees to pay the Township 10% of all vending machine
gross sales annually at the end of each ice season.
Given the required COVID-19 closures over the past contract term, the inherent
operational challenges with the operation of the concession stand and a lack of
historical interest in the contract along with Mrs. Patenaude's performance in operating
the concession stand, it is recommended that provisions of the Township's Purchasing
By-law be waived to grant the contract to the Snack Shack for an additional three-year
term.
Operations and Community Services April 27, 2022
Report No. OCS2022-11 Page 2 of 3
Page 19 of 64
10.a) OCS2022-11 , Roz Llewellyn, Supervisor, Facilities and Parks re. Or...
Corporate Strategic Goals:
• Foster Safe and Inclusive Community Living and Business Growth
• Modernize Township Services
Attachments:
Snack Shack Request Letter
Conclusion:
Obtaining a third party to operate the Oro-Medonte Community Arena food concession
has proved to be difficult in the past. The Snack Shack has 15 years of concession
stand experience in neighbouring facilities and has successfully provided dependable
food service to the patrons of the arena. By renewing the contractual agreement with
the Snack Shack, the Township will be in the position to provide consistent service and
value to its arena facility users.
Respectfully submitted,
Roz Llewellyn
Supervisor, Facilities and Parks
Approvals: Date:
Shawn Binns
Director, Operations and Community Services April 19, 2022
Andria Leigh, Deputy CAO/ Director, Development April 20, 2022
Services
Operations and Community Services April 27, 2022
Report No. OCS2022-11 Page 3 of 3
Page 20 of 64
10.a) OCS2022-11 , Roz Llewellyn, Supervisor, Facilities and Parks re: Or...
The Snack Shack
6 Leawood Lane
Tiny, ON L9M OC2
705-549-2485 lat@love-a-tree.com
March 24, 2022
Shawn Binns
Director of Operations and Community Services
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL2E0
Dear Shawn:
I am writing to request an extension on the Contract for the Oro-Medonte
Community Arena Concession stand from ending in 2022 to ending in 2025
subject to the same terms as 2021-2022.
1 took over the concession operations in 2018 and closed because of Covid for a
period of 20 months. The current agreement was extended for this reason to
conclude on April 20, 2022.
The running of the concession stand has been an enjoyable endeavour that
benefits the public and my staff. We have consistently had good Health Unit
inspections and serve product that meets the needs of everyone.
I hope that you will take this request under consideration. Please let me know if
you need anything further.
Sincerely,
Christine Patenaude
The Snack Shack
Page 21 of 64
10.b) OCS2022-12, Roz Llewellyn, Supervisor, Facilities and Parks re: Br...
I nwnship �_f
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS2022-12 Council Roz Llewellyn
Meeting Date: Subject: Motion #
April 27, 2022 Brookstone Academy —
Carley and Eady Hall
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report OCS2022-12 be received and adopted;
2. That Council approve the renewal of the facility rental agreement for Carley Hall
for the 2022-2023 school year (including use in the summer of 2022);
3. That Council approve the proposed facility rental agreement with Brookstone
Academy for the use of Eady Hall for the 2022-2023 school year;
4. That both rental agreements be subject to review at the end of the agreement to
determine long term compatibility of the shared use of the halls;
5. And that the Director, Operations and Community Services be authorized to
execute the rental agreements with Brookstone Academy.
Background:
In August of 2021 , Council was approached by Brookstone Academy to enter into a
lease agreement for use of the Carley Community Hall for the purpose of operating a
not-for-profit private school (see report OCS2021-20). Council approved the proposal
under the caveat that the hall remain available for community use outside of school
hours.
The Brookstone Academy has been in operation for nearly a full school year at Carley
Hall and the partnership has been a successful one to date. The past two years of the
pandemic created favourable conditions for the school, in that there was no competing
uses for the space, since the halls were closed for rentals due to COVID-19. The halls
have since reopened for public use and the Township is receiving numerous requests
for rentals that will need to be accommodated moving forward. Brookstone Academy is
agreeable to accommodating these rental requests, as stipulated in the rental
agreement.
Operations and Community Services April 27, 2022
Report No. OCS2022-12 Page 1 of 4
Page 22 of 64
1 B b� OCtR2022-12 �ozkL�ewe�lyn Supervisor .Fac�l ies and arks re: Br...
Shelly Long- o ma, t e owner of Broo s one ademYY, as confirme at her sc ool
program at Carley Hall has been well-received by the community and her enrollment is
full. Further, she also has a waitlist for additional students wishing to join the program.
Given this increased demand, Brookstone Academy has approached the Township and
proposed an expansion of their school program to also incorporate the use of Eady Hall.
Township staff have had consultations with the Eady Hall Board to explore their interest
in the proposal, and they responded in favour, albeit with the same caveat that Carley
Hall has - that the Hall continue to be available for community use outside of school
hours.
Analysis:
Carley Hall Extension of Rental —
Brookstone Academy has had a successful first year operating out of Carley Hall. Given
its success, Brookstone Academy is requesting to extend the rental agreement of
Carley Hall for the 2022-2023 school year. In addition, Ms. Long-Bokma is requesting to
use the facility throughout the 2022 summer months to meet the community need for
summer programming for the children. The Carley Hall Board is agreeable to this
additional use, provided that the hall is still available for rentals on the weekends.
Eady Hall Proposal for Expansion —
Like many of the halls, Eady Hall struggles with utilization and revenue generation.
There are smaller one-off rentals, a few larger rentals and some larger community
fundraising events, however for the most part, the hall could benefit from increased use.
A long-term rental of this nature would be a considerable increase to Eady Hall's yearly
revenues. Further, this opportunity would increase the visibility of the hall from the
augmented day to day use of the building, and would potentially increase the volunteer
and fundraising capacity of the Hall Board.
The following outlines the requirements of the long-term facility rental agreement
between the Township of Oro-Medonte and Brookstone Academy for the rental of both
Carley and Eady Hall.
Brookstone Academy's responsibilities:
• Eady - Commitment of $3,000 per month rent plus HST (utilities inclusive of cost,
internet/phone not included); Carley - Commitment of$2,550 per month rent
plus HST (utilities inclusive of cost, internet/phone not included — previously
$2,400);
• Rental agreement grants access from 7.00 a.m.- 5.00 p.m. Monday — Friday,
September to June (school year) and summer programs with dates and times to
be determined. Rent can be pro-rated on a weekly basis outside of these
months, should school operations require it;
• Ensure compliance with all applicable legislation,
• Complying with applicable water regulations/requirements for a regulated system
include the completion of engineers reports, water treatment and sampling and
responsibility for the costs for same;
• Insurance $5M liability with property/contents coverage, naming the Township of
Oro-Medonte as an additional insured;
Operations and Community Services April 27, 2022
Report No. OCS2022-12 Page 2 of 4
Page 23 of 64
1eb0mo & aet � fn � Codue � � s lessahoarks re: Br
y Fr e nr• Thedbope f r os ...
operation;
• Any maintenance/repair costs which are direct result of their use;
• General cleaning/enhanced sanitizing as required by health regulations;
• Any leasehold improvements would require Township approval prior to
undertaking work;
• Shoveling and maintenance of the walkways must be regularly maintained during
the school's operating hours;
• Set up/take down and storage of school supplies to allow for community use
outside of school hours (evenings/weekends);
• Ensuring conservation of utilities;
• Provision of damage deposit (last month rent);
• One-year term to start subject to review,
• Collaboration with the respective Hall Boards and commitment to capital
fundraising initiatives;
Township responsibilities:
• Provide access to tables and chairs;
• Maintenance/repair of building and grounds to normal Township standards;
• Provide access during specified rental parameters, while also maintaining access
for community use outside of the rental agreement dates/times;
• Liaison between user groups, Brookestone and Community Hall Boards;
• Coordinate and administer the rental agreement.
Shared Use Considerations:
As the demand for community use of the halls returns, the concept of shared use of the
halls in this context should be reviewed. Both uses (the school and community rentals)
provide benefit to Township residents. If the primary use of the halls is considered, they
were initially provided as a service to the community as a gathering and event space.
However, after Council agreed to lease Carley Hall as a private school, the hall also
became a service to the community as an alternative learning environment for local
families. It can be argued that both services fulfill a need within the municipality.
However, there is the possibility, depending on the extent of the community use, that it
could become challenging for the school to accommodate all of the rental needs.
The school has significant set up in order to provide a conducive learning environment
and it would be challenging to accommodate daytime/evening rentals where a full
teardown would be required (This would be similar to the Township renting classroom
space from the School Board to facilitate recreation programs). In the past, the demand
for daytime and evening use of the halls has been minimal. The greater demand was
seen on the weekends for larger/longer events. However, this is an area that will need
to monitored as there is potential for conflict in use and priority for what use would take
priority over an another. However, following the extended shutdown due to COVID-19
this potential conflict has yet to be experienced and the best approach is likely a flexible
one that relies on communication and cooperation. Should there be a need to establish
further parameters during the term of the agreement staff will report back to Council for
further policy direction.
Operations and Community Services April 27, 2022
Report No. OCS2022-12 Page 3 of 4
Page 24 of 64
'" aure aemnaWf mhBoand Parks re- Br
It is importanttocoonirr l6r-term an t Okst ...
Academy, past the 2022-23 school term. It is recommended that the shared community
use be reviewed after the year and the completion of the Parks and Recreation Master
Plan to determine the feasibility of a more permanent arrangement.
Policies/Legislation:
• Safe Water Drinking Water Act, 2002
Corporate Strategic Goals:
• Foster Safe and Inclusive Community Living and Business Growth
• Modernize Township Services
Consultations:
• Carley Hall Board
• Eady Hall Board
• Brookstone Academy
• Director, Operations and Community Services
• Director, Environmental Services
Conclusion:
An extended agreement with the Brookstone Academy would be a win-win situation for
the community. It would help support families seeking affordable alternative learning
opportunities, while also increasing utilization, involvement and volunteer capacity while
continuing to facilitate community use and involvement. There is potential for conflict in
compatibility between community and school use which will be closely monitored with
additional parameters developed should they be required. Accordingly, it is
recommended that rental agreements for the Carley and Eady Halls be created with
Brookstone Academy for the term of the 2022-23 school year and for summer use at the
Carley Hall.
Respectfully Submitted:
Roz Llewellyn
Coordinator, Facilities and Parks
Approvals: Date
Shawn Binns PBDM, MBA
Director, Operations and Community Services April 20, 2020
Andria Leigh, Deputy CAO/ Director,
Development Services April 22, 2022
Operations and Community Services April 27, 2022
Report No. OCS2022-12 Page 4 of 4
Page 25 of 64
10.c) DS2022-044, Garry McCartney, Chief Building Official re: Supply an19
...
Iowrtship !03fwck�eport
R t-
Fraud Heritage, Exciting Future
Report No. To: Prepared By:
DS2022-044 Council Garry McCartney
Meeting Date: Subject: Motion #
April 27, 2022
Supply and delivery of One (1)
Roll #: Sport Utility Vehicle — R.M.S. File #:
Building Division
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. That Report No. DS2022-044 be received and adopted.
2. That Request for supply and delivery of one (1) All-wheel Drive, Mid-sized
Sport Utility Vehicle be awarded to Sunrise Toyota for the purchase of a 2022
Toyota Rav4 (Gas) in the amount of $32,117.00 plus HST.
3. That the Chief Building Official be authorized to execute the appropriate
agreements on behalf of the Township.
4. That the bidders be thanked and notified of Council's decision under the Chief
Building Official's signature.
Background:
In accordance with the Township's Fleet Life Cycle requirements, municipal vehicles are
subject to replacement on a 7 year life cycle. The Building Division fleet currently
includes a 2015 Ford Escape that is due for life cycle replacement in 2022. The
approved 2022 Capital Budget included provisions of $33,000 for the replacement of
one vehicle to support Development Services, Building Division. The 2015 Ford Escape
will be sold at auction to ensure the highest value possible is obtained and was not
included in the quote for a trade in value.
Analysis:
Nine (9) local dealerships were contacted to submit quotations for one (1) Mid-sized,
All-wheel drive, Sport Utility Vehicle.
As a result of those contacted and the limited vehicle supply/availability as a result of
the COVID-19 pandemic, only two (2) bids from one (1) dealership were received.
Development Services April 27, 2022
Report No. DS2022-044 Page 1 of 3
Page 26 of 64
10.c) DS2022-044, Garry McCartney, Chief Building Official re: Supply an...
The results of received bids were as follows:
Name of Bidder COST(excluding HST)
Sunrise Toyota Gas $32,117.00
Sunrise Toyota (Hybrid) $34,255.00
Jim Wilson Chevrolet No Bid Received
Georgian Chevrolet No Bid Received
Orillia Hyundai No Bid Received
Hanna Motors No Bid Received
Thor Motors No Bid Received
Dalt's Honda No Bid Received
Tom Smith No Bid Received
Bourgeois Motors No Bid Received
Of the 2 bids received, only 1 vehicle type was offered; the 2022 Toyota Rav4 in either
a Gas or Hybrid model.
Due to quotes only being received from one dealership, a follow-up email was sent to all
dealerships requesting further information on why quotes were not received. The
following are a summation of responses and discussions with the dealerships.
• Can only provide "as soon as possible" estimated at 4-6 months away.
• So very much unknown for future inventory.
• Inability to quote due to no inventory.
• No 2022 models in fleet category. Cannot order until later in year with production
dates not starting until late August 2022
• No Fleet allowance/allocations for 2022. Fleet allowance may be in the future or in
2023
• The lot is empty is the general comment, any inventory that is available is not quote
worthy (too expensive)
The quotes received from Sunrise Toyota indicate an estimated delivery date of June
15, 2022; however, this is much earlier than other anticipated dates based on the
information that was received.
Based on the information that was received from all other local dealerships contacted, it
does not appear that re-issuing the RFQ will result in receipt of any further quotations.
Therefore, the staff recommendation is to move ahead with purchasing. Based on these
assessments, staff recommend proceeding with the purchase of the 2022 Toyota Rav4
(Gas) from Sunrise Toyota for $32,117.00 plus HST that is within the 2022 approved
budget. The current Building Division fleet includes a 2020 and 2021 Rav4 that have
continued to meet the needs of the Division for conducting inspections/investigations.
Development Services April 27, 2022
Report No. DS2022-044 Page 2 of 3
Page 27 of 64
ly an...
Financial / Legal Implications Is anagemen
A capital allocation of $33,000 was approved in the Development Services, Building
Division 2022 budget for the provision of a replacement for Sport Utility Vehicle in
accordance with the Township's life cycle.
In addition to the purchase price of the vehicle, there is a requirement for aftermarket
accessories such as floor mats, tray liners, storage accessories and corporate logos
and identification (Purchase price of Toyota Rav4 includes winter tires). These
accessories will be added as needed post purchase and will be delivered within the
approved budget allocations.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support Our Workforce
Consultations:
Director, Development Services
Local Car Dealerships
Conclusion:
The results of the bids received reflect competitive market pricing to address the
Development Services, Building Division fleet needs that will replace the existing 2015
Ford Escape, and are within the 2022 Council approved budget allocations.
It is recommended that the bid from Sunrise Toyota be accepted in the amount of
$32,117.00 plus HST.
Respectfully submitted:
Garry McCartney, CBCO
Chief Building Official
Approvals: Date
Garry McCartney, Chief Building Official April 5, 2022
Andria Leigh, Deputy CAO/Director of
Development Services April 18, 2022
Development Services April 27, 2022
Report No. DS2022-044 Page 3 of 3
Page 28 of 64
10.d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and H...
Township q f01
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
HR2022-01 Council Tamara Obee, Director,
Human Resources
Meeting Date: Subject: Motion #
April 27, 2022
Payroll and Human
Roll #: Resources Information R.M.S. File #:
System (HRIS)
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. HR 2022-01 be received and adopted.
2. That Council authorizes the purchase of ADP Workforce Now software as
outlined in Report HR 2022-01.
3. And that the Director, Human Resources be authorized to execute the service
agreement with ADP Workforce Now.
Background:
The Township has purchased and is in the process of implementing a new financial
system, Great Plains Software. In addition, the Township's current Baker and
Associates ERP software will be phased out by the end of 2022.
The current Payroll and Human Resources Information (HRIS) systems are a
component of the Baker & Associates software and are therefore required to be
replaced prior to year-end. The payroll and HRIS system process impacts every
employee in the municipality, at all levels of the organization.
In January 2021, the Corporate Service Level Review, completed by Blackline
Consulting, was presented to Council. Recommendations included modernizing
services and specifically identified implementing a digital HRIS system, enabling self-
service for employees, Managers and Supervisors.
In early 2022 staff undertook an internal needs assessment, discussing department
service requests/expectations for a new Payroll/HRIS system. The list of services were
rated by priority (now or later), staff impacted (many or few) and complexity (high or low)
with the first two weighted most heavily.
Human Resources April 27, 2022
Report No. HR2022-01 Page 1 of 5
Page 29 of 64
10.d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and H...
In addition, local Municipalities were surveyed to determine their current suppliers and
experience in utilizing the systems. The majority of Municipalities reported utilizing
multiple systems to provide the Payroll and HRIS services resulting in multiple suppliers
and Iogins for users.
HR requested responses from 12 vendors outlining Township deliverables for a new
Payroll/HRIS system. Demonstrations of 8 products were undertaken to assess user
friendliness and implementation requirements, with an objective to, if possible,
implement one system to provide all the Township service requirements.
A second, round-two demonstration/requests for further detail, was conducted with 3
short listed suppliers, including; ADP Workforce Now, Ceridian Dayforce & Workzoom
on the basis of; offering one solution, user friendliness, ease of implementation and
ongoing support.
Quotes for fees and implementation costs were requested and received from the 3 short
listed vendors. The combined implementation and annual costs associated with ADP
Workforce Now and Workzoom are equivalent. Ceridian Dayforce was eliminated due
to extensive implementation requirements and annual costs.
ADP Workforce Now and Workzoom are cloud based software options. Both systems
were reviewed and analyzed to determine user friendliness, long term sustainability,
implementation timelines and support (ability to meet tight timeline), ongoing support
subsequent to implementation, employee data security, customized reporting and
tracking and options for expansion and growth as the Municipality continues to grow
and expand.
Staff recommend ADP Workforce Now as the solution to meet the Township identified
needs and to support the Township for many years.
The implementation of the ADP Workforce Now software is proposed to be completed in
4 phases to address; payroll, time and attendance, learning management (training),
analytics, employee education and licensing, performance and goal management,
compensation management, recruitment & talent management and reporting as follows:
• Phase One - Payroll, electronic time sheets & paid time off tracking, employee
information system (to be completed by end of 2022)
• Phases Two, Three & Four - performance and goal management; compensation
management; and recruitment & talent acquisition. (planned to be completed in
2023-2024)
Analysis:
The current Payroll and Human Resources Information (HRIS) systems requires HR
staff to perform many of duties manually with processes heavily paper based. The
current Baker software allows for electronic payroll calculation and transmission;
however, time sheets and overtime, are all paper based.
Human Resources April 27, 2022
Report No. HR2022-01 Page 2 of 5
Page 30 of 64
10.d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and H...
Vacation and sick time are currently maintained in both paper and electronic formats.
The HRIS software contained within Baker, is limited in functionality and is only
available to HR staff to ensure the confidentiality of information.
Reducing manual and paper-based processes was a priority for a new Township
system. ADP Workforce Now is a cloud-based system that will allow employees to;
review their personal information anytime through an individual access. Time sheets,
time off requests and corresponding approvals will be made in real time. Management
staff will have access to information on their respective staff members without having to
request access through a member of the HR Team.
ADP Workforce Now provides all core payroll and HR services on a single platform, and
provides a dedicated in-house service model. ADP is a leader within the Payroll/HRIS
marketplace with over 70,000 clients in North America.
The Township will be provided a dedicated ADP implementation team, committed to
ensure project timelines are met. Full implementation of the modules selected by the
Township is scheduled over the next 3 years, with the plan to be completed in 2024.
The ADP Workforce Now system provides for both the payroll and HRIS in one system.
Utilizing one system removes the requirement for information to be maintained in two
distinct applications.
ADP Workforce Now provides the Township the opportunity to meet the needs and
requirements of the Township today, but is scalable to meet the future needs, over the
next 10-15 years, as the organization continues to grow and evolve.
Pending approval of Council, the execution of the agreement and commencement of the
first phase is scheduled for May 2022 for approximately 16 weeks, concluding early fall
2022. The remaining phases are planned to completed in 2023 & 2024.
Implementation of the Payroll/HRIS project will be integrated within the overall
Corporate projects scheduling and monitoring. The Human Resources Team will be an
integral component to ensure a successful Oro-Medonte Payroll/HRIS solution in the
implementation process. Plans will be established for the communication of the program
and scheduling for training of all staff.
Financial:
Detailed costing from ADP Workforce Now has been provided to Council under
separate confidential cover. Costing has been based on 140 employees, however these
costs will fluctuate on a per payroll basis.
The Township's agreement with ADP Workforce Now for implementation of all Phases
is based on the submitted quotation. ADP does not require a termed contract, their
philosophy is "We earn your business each pay cycle."
Human Resources April 27, 2022
Report No. HR2022-01 Page 3 of 5
Page 31 of 64
10.d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and H...
ADP Workforce Now Phase One costing, including implementation and training is
approximately $28,500. Implementation and operational costs for Phases Two, Three &
Four is forecast at an annual cost of$35,500. Consistent with procurement procedures,
Council approval is requested to enter into an agreement with ADP Workforce Now.
Payroll/HRIS project funding of$100,000 was allocated from Municipal Modernization
funding received from the Province and ratified during the March 23, 2022 Council Multi-
year Budget recalibration process.
Costs associated with the project and the implementation of the 4 phases are intended
to be funded by this Municipal Modernization Fund for 2022 and 2023, with the
remaining funds, to be allocated toward staff resources for the implementation. For
future years beginning in 2024, annual costs will be incorporated into the Human
Resources operating budget.
Policies/Legislation:
Corporate Strategic Goals:
Prepare for our Future
Modernize Township Services
Support our Workforce
Consultations:
Deputy CAO
Senior Management Team
Acting CFO/Treasurer
Manager Information Technology
Other Municipal Human Resources Departments
Rick Baker - Baker & Associates
Dara Knot Systems Inc.
Attachments:
ADP Workforce Now Detailed Costing - Confidential Cover
Conclusion:
Implementation of one complete Payroll/HRIS system will help prepare the organization
to meet the needs as the Township continues to grow and evolve.
Staff recommend that Council support the implementation of ADP Workforce Now and
authorize execution of the necessary service agreement.
Human Resources April 27, 2022
Report No. HR2022-01 Page 4 of 5
Page 32 of 64
10.d) HR2022-01 , Tamara Obee, Director Human Resources re: Payroll and H...
Respectfully submitted:
Tamara Obee, CHRL
Director, Human Resources
Approvals: Date
Robin Dunn, CAO April 22, 2022
Human Resources April 27, 2022
Report No. HR2022-01 Page 5 of 5
Page 33 of 64
11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Verbal Matters
-7� (Section 13.3 of Township's
0�' °f Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Robin Dunn, CAO
Item Number/Name: 11a)-re: on COVID-19 Actions
Meeting Date: Wednesday, April 27, 2022
Motion No.: C220427-11
Type of Meeting: �X Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
• Follow up from April 13, 2022 Council meeting, two items to highlight to target the May 25,
2022 Council meeting regarding an update on success of hybrid meeting process and to
provide an update of transition from the Township's declared emergency.
• Mayor H.S. Hughes executed a document to be forwarded to the Province to terminate the
Township's declared emergency.
5/12/22
Page 34 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
township o f
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2022-062 Council Garry McCartney
Meeting Date: Subject: Motion #
April 27, 2022
Building Division Quarterly
Roll #: Stats Update January-March R.M.S. File #:
2022
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. DS2022-062 be received for information purposes.
Background:
This report is intended to provide Council with an information update on the Building
Division Activities during the first quarter of 2022 that includes:
1. Building permit stats report for January— March 31, 2022.
2. Summary of Septic Maintenance Program statistics.
3. Summary of the Order to Comply/Site Investigation update.
Throughout 2022 the challenges of the COVID-19 pandemic have continued, however
the Building Division staff continue to provide a high level of customer service.
Construction has continued to be steady throughout the Township. Building staff
continue to conduct their legislated duties with the additional measures in place to keep
staff, contractors and the public safe.
The new Permitting and Inspections project implementation (Cloud Permit) is
continuing. This project has enhanced the permit process and customer service
delivery through an online application system. This process is currently continuing with
the implementation of the planning module in the near future.
Development Services April 27, 2022
Report No. DS2022-062 Page 1 of 7
Page 35 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
Analysis:
The following is a summary of permit statistics comparing the permits issued to the end
of the first quarter (March 31) of 2022 to 2021 .
Number of Permits issued in 2022 Number of Permits issued in 2021
Residential 19 Residential 23
Multi Res. 0 Multi Res. 1
Res Demo 4 Res Demo 10
Septic/Septic 47 Septic/Septic 52
verification verification
Res add/reno 33 Res add/reno 18
Smallprojects' 6 Small projects 34
Agricultural 4 Agricultural 4
Com/I Ind 2 Com/I nd 3
Cancelled 2 Cancelled 3
Total * 115 Total 145
Total does not include cancelled permits
Includes Solar, Tent, Sign &Other permits
Based on the first quarter of the previous year, there has been a decrease in permit
numbers. New houses, additions and septic systems being the types of permits that are
slightly reduced. Permits remain steady in developments such as Meadow Acres and
Braestone. To date in 2022, permit activity continues to be higher than the historical
average. Higher than average planning applications that are currently being received
also indicates that permit activity will remain steady in 2022.
Financial / Legal Implications / Risk Management:
The Building Code Act requires Municipalities to enforce building in Ontario through the
Ontario Building Code. The Building Code Act sets out legislation for collection of permit
fees to cover the direct and indirect costs of Building Permits. The following chart
outlines 2022 first quarter revenue compared to the same period in 2021 .
2022 Permit fee Revenue 0st Quarter) 2021 Permit fee Revenue (1st Quarter)
Building permit $ 224,515.23 Building permit $ 301,241.94
Septic permit $ 27,458.00 Septic permit $ 25,989.00
Total $ 251,973.23 Total $ 327,230.94
The following is a summary of the construction value for permits issued up to March 31,
2022 compared to the same period in 2021.
Construction value 2022 Construction value 2021
Residential $ 12,149,040.00 Residential $ 16,215,900.00
Development Services April 27, 2022
Report No. DS2022-062 Page 2 of 7
Page 36 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
Multi Res. $ 400,000.00 Multi Res. $ 400,000.00
Septic $ 528,000.00 Septic $ 829,300.00
Res add/reno $ 2,181,000.00 Res add/reno $ 2,620,000.00
Small projects $ 1,329,000.00 Small projects $ 1 ,794,000.00
Agricultural $ 750,000.00 Agricultural $ 357,000.00
Com/Ind $ 250,000.00 Com/Ind $ 220,000.00
Cancelled -- Cancelled --
Total $ 17,587,040.00 Total $ 22,436,200.00
The construction values in 2022 show a slight decrease. The lower values are a direct
reflection of the decrease in permit numbers in the associated categories. All other
permit values are relatively comparable based on permit numbers.
Analysis: SEPTIC MAINTENANCE PROGRAM STATS
Effective January 1st 2016 the SMP program was expanded to include all properties
within 100m along rivers, streams, lakes, ponds, and tributaries that feed into Lake
Simcoe in addition to all previous properties within 100m of the Lake Simcoe Shoreline.
This is a total of over 2500 properties throughout the Township. The program also
include well head protection within the Well Head Program (WHP 2021). WHP 2021 has
a compliance deadline of December 31, 2021.
As of December 31, 2021 , the second 5-year cycle of the Well Head Maintenance
Program (WHP 2020) has concluded. Properties that are non-compliant with the
program requirements may now be faced with additional fees, orders issued under the
Building Code Act and possible legal implications. Regardless of enforcement
requirements, staff continue to work with property owners to gain compliance with this
cycle.
December 31, 2021 marked the completion of WHP 2021 and the commencement of
SMP 2026. Although SMP 2026 has commenced, enforcement and completion of SMP
2020 and WHP 2021 continue to be a priority for staff.
As noted in the charts below, a number of the properties have outstanding documents
that are required to be submitted; documents such as Phase 2, pump reports and
maintenance agreements. Although inspections have been completed, full compliance
has not yet been gained. Staff are currently working through the plan to achieve full
compliance.
As spring weather improves; Inspectors will be out conducting septic maintenance
program inspections.
Development Services April 27, 2022
Report No. DS2022-062 Page 3 of 7
Page 37 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
SMP2020 Statistics — December 2021
100m to lake and tributaries
Compliance Deadline: December 31, 2020
Total Affected Properties (SMP2020) 2665
Pending Inspected Incomplete Complete
Inspection
N/A-Vacant (vacant land 4 382
U) and/or no septic)
o N/A- MECP (not OBC 1 18
Q regulated)
E N/A- Other(i.e. 2016+ septic
w permit, overlap with WHP) 26 1 204
N/A- Exempt (septic outside 10 409
LSRCA regulation boundary)
No Record (cannot inspect until 6 6
aD owner submits record/Phase II
No Status (Septic record on file) 1641 7 1636
Q Hold (Inspection or other
2 2
Pending)
Totals 6 1684 16 2649
WHP2021 Statistics — December 2021
100m to municipal well head
Compliance Deadline: December 31, 2021
Total Affected Properties (WH P2021) 196
Pending Inspected Incomplete Complete
Inspection
N/A-Vacant 19
U)
o N/A- MECP (not OBC 5
Q regulated)
E N/A- Other(i.e. 2017+ septic
w it, overlap with WHP) 1 3
N/A- Exempt (Miscellaneous) 44
No Record (cannot inspect until
owner submits record/Phase II)
Hold (Inspection or other
Q
Pending)
No Status (Septic record on file) 0 125 5 120
Totals 0 126 5 191
Development Services April 27, 2022
Report No. DS2022-062 Page 4 of 7
Page 38 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
SMP2025 Statistics — December 2021
100m to lake and tributaries
Compliance Deadline: December 31, 2025
Total Affected Properties (SMP2025) 2671
Pending Inspected Incomplete Complete
Inspection
N/A-Vacant (vacant land and/or 375
no septic)
U)
o N/A- MECP (not OBC 17
Q regulated)
E N/A- Other(i.e. 2016+ septic
W 5 33 28
w permit, overlap with WHP)
N/A- Exempt (septic outside 1 413
LSRCA regulation boundary)
No Record (cannot inspect until
owner submits record/Phase 11)
a�
U
No Status (Septic record on file) 136 1789 15
Q
Hold (BPs or Inspection 1
Pending)
Totals 0 142 1823 848
WHP2026 Statistics — December 2021
100m to municipal well head
Compliance Deadline: December 31, 2026
Total Affected Properties (WHP2021) 196
Pending Inspected Incomplete Complete
Inspection
U) N/A-Vacant 19
o N/A- MECP (not OBC regulated) 5
N/A- Other(i.e. 2017+ septic
Xpermit, overlap with WHP)
w N/A- Exempt (Miscellaneous) 44
No Record (cannot inspect until
W owner submits record/Phase 11
No Status (Septic record on file) 128
Q Hold (BPs or Inspection 0
Pending)
Totals 0 0 0 196
Development Services April 27, 2022
Report No. DS2022-062 Page 5 of 7
Page 39 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
Analysis: ORDERS TO COMPLY
Building Inspectors follow up on reports of illegal activity through receiving a complaint
or through observation when conducting inspections throughout the Township. Orders
to Comply have become a last resort in our enforcement process. Township staff
alongside the local Conservation Authorities (when applicable) continue to work with
property owners to educate and gain compliance. This has been the ongoing strategy
as a customer service-oriented approach.
This strategy has proven to be effective on a high percentage of situations. When
compliance is not gained through this approach, applications for superior court are filed
by the Township solicitor in order to facilitate compliance with the Building Code and
Building Code Act.
Policies/Legislation:
Building Code Act
Ontario Building Code
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Support Our Workforce
Consultations:
Building staff
Baker Records
Cloudpermit Records
Conclusion:
As with other departments, COVID-19 has significantly changed the way that Building
staff conduct their duties. Residential dwelling construction continues throughout the
Township's approved subdivisions and developments. Staff have continued to provide
excellent customer service, timely inspections, and meet the legislated timelines under
the Ontario Building Code.
The Septic Maintenance Program affects over 2500 properties. These additional
properties are within 100 meters of a tributary to Lake Simcoe; As a large part of this
program; staff are continuing to communicate and educate the public as well as work to
Development Services April 27, 2022
Report No. DS2022-062 Page 6 of 7
Page 40 of 64
11 .b) DS2022-062, Garry McCartney, Chief Building Official re: Building ...
obtaining compliance. With the continuation of the program through to 2026, staff will
continue to focus on public education and assisting property owners with compliance.
Building staff continue to issue Orders to Comply as required and proceed through the
necessary legal processes to obtain compliance; however staff are proactively
communicating with property owners to advise of the permit requirements and obtain
building compliance without the requirement for the issuance of an Orders to Comply.
Staff are committed to communicating and educating the public through various media
streams that are available.
Staff continue with the implementation and use of Cloudpermit. This new software has
already proven its ability to be maintain consistency and a quality public facing online
application platform. Staff are able to provide a high level of customer service as well
as continuing to enhance processes with our new technology.
Respectfully submitted:
Garry McCartney, CBCO
Chief Building Official
Approvals: Date
Andria Leigh, Deputy CAO/ Director,
Development Services April 20, 2022
Development Services April 27, 2022
Report No. DS2022-062 Page 7 of 7
Page 41 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Towns ip of
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared By:
CS2022-12 Council Jenny Legget,
Communications &
Public Relations Officer
Meeting Date: Subject: Motion #
April 27, 2022 Corporate Communications
Roll #: Update R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. CS2022-12 re: Corporate Communications Update be received
for information.
Background:
The primary role of Corporate Communications is to ensure distribution of factual,
timely, relevant, accessible, and transparent information to the Oro-Medonte
community, Township customers, and broader audiences. Within the organizational
structure, Corporate Communications is a support function to internal departments, the
Senior Management Team, and Council. Corporate communications also provides
internal writing and editing support.
The following information provides a synopsis of communication audiences and
methods/tools that are currently used.
Communication audiences include the following:
• Oro-Medonte residents - year-round and seasonal
• Local businesses, business owners and prospective businesses
• Contractors/suppliers
• Investors
• Media (local and Greater Toronto Area (GTA) outlets)
• Provincial and Federal government agencies
• Upper-tiers of government
• Third-party stakeholders, groups, associations and Township partners
• Township staff
• Members of Council
Corporate Services April 27, 2022
Report No. CS2022-12 Page 1 of 8
Page 42 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Accurate fact based information is communicated to these audiences in a concise, clear
and easily understood manner.
Communications Methods
The following communication methods are utilized to convey information to audiences.
1. Digital/On-line Methods
la- Township Website
The website serves as the primary information outlet for all Township related
information/business. It is important to note that website content often forms the basis
for other means of digital/on-line and print communication. Video content provided on
the website has proven to be beneficial for social media posts.
Development of the contract Website Information Coordinator position (held by Mr. Sam
Flowers) in 2021 forming part of the Corporate Services department, has proven to be
very helpful and beneficial.
The initial focus of the role was to assess and make necessary changes in accordance
with the Accessibility for Ontarians with Disabilities Act (AODA). Mr. Flowers undertook
a thorough review of all website content, and made adjustments to existing content.
Given AODA accessibility requirements, Mr. Flowers' experience and expertise
regarding website accessibility is of great benefit to the Township.
Mr. Flowers' focus has shifted to other aspects of website content including: updating
and maintaining individual departmental webpages, working with IT staff regarding
navigation improvements, investigating SEO (search engine optimization) and
improving web information loading speeds, graphic design, evaluation of the current
webhost platform, and preparing content if a determination is made to potentially adjust
webhost platforms in the future.
Additionally, Mr. Flowers, with the assistance of IT staff, has successfully enhanced
visual aspects of the Township's website providing for a more modern look and feel.
The Website Information Coordinator position has also alleviated time for staff whose
positions historically encompassed components of the Township's website, allowing
greater focus on economic development, and IT support activities and initiatives. The
dedicated website position is beneficial on a departmental basis resulting in more timely
information communicated on the Township's website.
It is important to note the Township's website has been identified as a continuous
improvement project and a priority in the Corporate Strategic Plan, forming part of the
Township's goal to modernize our delivery of services. The Website Information
Coordinator role will have significant involvement with the overall project.
1 b: Social Media — Facebook, Twitter, Instagram and YouTube
Corporate Services April 27, 2022
Report No. CS2022-12 Page 2 of 8
Page 43 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Through Township of Oro-Medonte dedicated Facebook, Twitter and recent Instagram
channels, factual and timely corporate messaging is shared with page followers, and the
broader social media community. Information provided through social media includes:
• Public Service Announcements
• Notices
• Operational information (i.e. road closures, construction updates, park
maintenance etc.)
• Tourism promotion
• Township programs and services information
• Township employment opportunities
• Township surveys
• Emergency alerts and severe weather updates
• Sharing timely and relevant V party information
Social media posts are communicated as appropriate on a regular basis. Scenarios
such as weather events often require enhanced social media attention and response.
Social media channels are monitored at minimum, daily, often with enhanced monitoring
based on information conveyed (i.e. topics of particular public interest communicated
through social media require additional monitoring and attention.)
As a way to connect with individuals that might not follow the Township on Facebook or
Twitter, the Township's Instagram channel is new this year (2022), and currently has
244 followers. Instagram is primarily used for the purpose of sharing images containing
information and videos.
Given the digital world that has become common place for many, corporate
communications staff are continually seeing an increase of Facebook followers utilizing
the messenger feature to pose questions and seek information regarding Township
business. There are circumstances where the level of response expected and/or
required presents challenges (i.e. during later evening hours) while balancing other
communications related responsibilities/functions.
When it is appropriate to further enhance exposure of messaging, social media posts
are boosted with minimal cost. Boosting social media posts is a marketing approach
which exponentially increases the number of people that see content by targeting
specific geographic areas/locations. Tracking of boosted posts is provided through
Facebook analytics assisting in determining the success of social media campaigns.
The Township's YouTube channel is used for Iivestreaming Council meetings and also
plays host to Township related video content (i.e. tourism marketing videos, fire
prevention and septic system messaging etc.) The majority of videos are hosted on the
Township's YouTube channel with closed captions meeting accessibility compliance.
There has been a 46% increase in Facebook followers from January 1, 2020 to date,
representative of 1,148 new followers during this timeframe.
Corporate Services April 27, 2022
Report No. CS2022-12 Page 3 of 8
Page 44 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Additionally, there has been a 10% increase in Twitter followers from January 1 , 2020 to
date, representing 351 new followers during this timeframe. It is important to
understand that Twitter serves as a viable and reliable social media platform option but
has in the past, experienced a downward trend in subscribers and followers.
1c: Township & Council Highlights E-newsletter
The subscriber based Township & Council Highlights E-newsletter has historically been
distributed on a bi-monthly basis containing Council highlights and timely Township
related information. It should be noted that due to time constraints resulting from
COVID-19, there have been gaps in distribution of the newsletter. Communication
requirements associated with COVID-19 is starting to decline allowing staff the ability to
begin distribution of the newsletter on a more regular basis.
1d: North Simcoe Life Publication
North Simcoe Life (NSL) is published online bi-monthly (six times per year) with
increased exposure to readers through boosting the publication Facebook page, and
on-line marketing.
Township of Oro-Medonte information is provided to readers though a dedicated
Township page within the publication. Complementing the Township page is an
editorial based Council "Timely Topic" which discusses specific Township related
initiatives/projects.
When appropriate, based on topics of substantial interest to the community, additional
space is secured in the publication.
It is important to note that NSL is currently the only Oro-Medonte focused publication
available specific to the community.
le- Information Screens
Information screens are located in the lobbies of the Administration Centre and Oro-
Medonte Community Arena. These screens are updated appropriately based on
information requirements and utilized to communicate timely and relevant Township
information such as office closures, events, programs, services and community
information.
2. Print Methods
Community Information Guide
2021 provided an opportunity to refresh the Community Information Guide to include
content focused on Township wide projects, initiatives, and business development; in
addition to community based information, business resources, and Township
departmental information. The refreshed format includes a greeting message from
Mayor Hughes and members of Council. Distribution of the guide in 2021 and 2022
occurred in the spring through Metroland Media newspapers (Orillia Today, Barrie
Advance and the Midland Mirror.)
The Community Information Guide is also available on the Township's website in an
accessible digital format. To ensure maximum exposure of the spring 2022 edition, the
Corporate Services April 27, 2022
Report No. CS2022-12 Page 4 of 8
Page 45 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
guide was featured on the landing page of Simcoe.com for four consecutive days, with a
direct click through link to the Township's website. This was timed with distribution of
the publication through Metroland newspapers in late March. Simcoe.com provides
news and information to communities in Simcoe County, available at any time, in a
variety of formats including video.
The refreshed Community Information Guide format has been well received by the
community. There is opportunity to produce and distribute the guide twice per year
depending on relevant content and seasonality.
Given internet connectivity challenges experienced by rural communities such as Oro-
Medonte, and the desire for a portion of residents to receive information in print formats,
it is important for the Township to continue offering printed material. Printed information
is currently available through the Community Information Guide, inserts in tax and water
bills, and legislated notices and special information pieces (i.e. corporate greetings and
messages) distributed through Metroland Media newspapers (Orillia Today, Barrie
Advance, Midland Mirror.)
It should be noted that a print daily newspaper is not available for Oro-Medonte. As
previously mentioned, the only available Oro-Medonte publication is North Simcoe Life.
3. Media/Public Relations
The Township has positive working relationships with local media (print, radio and
television.) Greater Toronto Area (GTA) media outlets inclusive of print, radio and
television have covered stories that are of interest to a broader audience.
Throughout the COVID-19 pandemic, Rogers TV Barrie has conducted a number of
interviews with Mayor Hughes using Skype and Zoom technology regarding the
Township's response to COVID-19, and Township related business/initiatives. This
approach has been very helpful conveying information to viewers. The partnership
formed with Rogers TV Barrie has proven to be beneficial to the Township and as a
result, Rogers TV Barrie is supportive of including Oro-Medonte with their programming
pertaining to issues/information aside from COVID-19. Interviews are also shared on
the Township's social media channels and website at no cost.
4. Media Releases
In circumstances where the Township requests the support of media to assist with
conveying information, media releases are issued, which often result in interviews and
media stories.
There are also circumstances when news producers and journalists contact the
Township independent of issuance of Township media releases on issues that may be
brought to their attention by third parties to check facts, and when appropriate, request
comments.
As previously indicated, the positive working relationship with local media results in
media outlets responding to, and sharing Township issued releases. Media releases
are also posted on the Township website and shared on social media channels.
Corporate Services April 27, 2022
Report No. CS2022-12 Page 5 of 8
Page 46 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
5. Issues Management and Intergovernmental Relations
In addition to communications practices discussed above, issues management and
intergovernmental relations form part of the corporate communications function.
From an issues management perspective, there are occasions where dedicated focus is
required to ensure proactive, timely and professional communication support for specific
Township initiatives and projects, which are considered to be of significant public
interest. These issues are managed using a variety of communication methods
including: preparing frequently asked questions, background, historical and education
communication targeted to specific impacted areas within the Township by way of
Canada Post mailings, and hand delivered information/notices to resident homes. The
importance of identifying potential issues and being prepared with appropriate
communication remains a priority.
Communication support is provided for intergovernmental relations by way of working
with the Senior Management Team in preparation of briefing notes inclusive of research
and background for Township meetings with Provincial and Federal Ministries/Ministers.
Briefing notes are typically focused to specific Township initiatives and projects that
would benefit from provincial or federal support (i.e. grant funding applications, business
support, infrastructure projects, community well-being/safety initiatives etc.)
Communication Specific to COVID-19
For the past two years, the COVID-19 pandemic has required focused communication
both internally to staff, and externally to the public. Similar to all organizations across
the globe, the Township had to quickly adjust to the impacts of the virus and continue to
be flexible. Timely and important external and internal communication using a variety of
methods were implemented at the onset of COVID-19 and continue today, including:
• Development of a COVID-19 webpage easily navigated on the Township's website
• Providing customer service adjustments and general COVID-19 information related
to business and community support on the Township page in North Simcoe Life. In
addition to the Township page, COVID-19 has been a Council Timely Topic in five
editions of the publication
• Social media posts (Facebook, Twitter and when appropriate, Instagram)
• Development of the #OroMedonteStrong campaign
• Subscriber based E-newsletters
• Sharing appropriate information from public health organizations (Simcoe Muskoka
District Health Unit, Ontario Ministry of Health, Health Canada and the World Health
Organization) on the Township's social media channels
• Rogers TV Barrie interviews with Mayor Hughes
• Extensive internal communication from CAO Dunn to staff and Council provided by
e-mail and all staff meetings utilizing Zoom technology
Analysis:
Corporate Services April 27, 2022
Report No. CS2022-12 Page 6 of 8
Page 47 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Focus for corporate communications continues to include timely and accurate
communication plans for Township programs, services, projects, initiatives and when
required, issues management. Messaging is prepared relevant to the target audience.
It is essential to communicate factual and accurate information in a clear and concise
manner that allows audiences to understand Township initiatives, goals and priorities.
The nature of local government presents opportunities when public engagement is
appropriate (i.e. ward boundary review initiative; strategic planning etc.) When
circumstances arise where public engagement is required, corporate communications
provides support by working with staff to determine the best public engagement
option(s). Providing fact based information and background, using easily understood
language, are important factors of the public engagement process.
A number of vital activities and projects have been identified which will required
enhanced communication support and focus - the 2022 Municipal Election, as an
example.
Further, as Township continuous improvement projects progress, additional focus will
be dedicated to internal staff/Council communication, and external communication to
residents, business owners, and visitors to the community, regarding automated
customer service opportunities and processes.
All communication methods and tools noted earlier in this report have proven to be
successful, and will continue throughout 2022.
Financial / Legal Implications / Risk Management:
The 2022 corporate communication operating budget is $36,000 which is inclusive of
print (Community Information Guide, flyers, inserts etc.), distribution, graphics,
advertising, social media campaigns, etc. Corporate communication forms part of the
Corporate Services 2022 operating budget and department.
Policies/Legislation:
Corporate Communications Policy
Accessibility for Ontarians with Disabilities Act
Corporate Strategic Goals:
Modernize Township Services
Consultations:
Economic Development/Communications Advisor
Website Information Coordinator
Executive Assistant Mayor & Council and CAO
Corporate Services April 27, 2022
Report No. CS2022-12 Page 7 of 8
Page 48 of 64
11 .c) CS2022-12, Jenny Legget, Communications & Public Relations Officer...
Attachments:
N/A
Conclusion:
Corporate communications and messaging requires adaptability and flexibility based on
the issue at hand, taking a proactive and fact based approach; COVID-19 remains an
excellent example. Complementing flexibility and adaptability is the importance of
planned communication regarding Township programs, services, and opportunities.
Regardless of issues management or planned communication, it is crucial for the
Township to continue to utilize effective communication methods, and remain up-to-date
on emerging communication trends.
Respectfully submitted,
Jenny Legget
Communications and Public Relations Officer
Approvals: Date
Donna Hewitt, Director Corporate Services April 19, 2022
Andria Leigh, Deputy CAO/Director, Development Services April 20, 2022
Corporate Services April 27, 2022
Report No. CS2022-12 Page 8 of 8
Page 49 of 64
12.b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
_ Verbal Matters
1 � (Section 13.3 of Township's
Township of Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Shawn Scott
Item Number/Name: Aggregate Resources Act Licence Moratorium
Meeting Date: 127th April 2022
Motion No.:
Type of Meeting: X❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes
• Attached speaking notes
• Attached motion & direction
Page 50 of 64
12.b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
Aggregate Resources Act Licence Moratorium
Aggregate Resources Act Licence Moratorium
The Oro Moraine, like most other moraines, is a formation of sand and gravel
deposited by glacial action during the last ice age. It is fairly large, about 26
km long, covering approximately 17,000 ha, running northwest of Lake
Simcoe between Barrie and Orillia. About 60% of the moraine is forested,
with the remaining 40% used for mixed farming, aggregate extraction, rural
housing, and recreation - especially skiing, for which the hilly terrain is well
suited. The land is almost all privately owned, with about 275 separate
landowners.'
The significance of the Oro Moraine is that it acts as a groundwater recharge,
by filtering and controlling water flow into significant wetlands and systems.
• Moratoriums are not within municipal jurisdiction however support
of this initiative and the attached motion should be considered by
Council for the Township of Oro-Medonte.
• The Township of Oro-Medonte currently has 22 properties that are
zoned MAR1 as a licenced aggregate pit/quarry in our municipality.
These licenced pits occupy 1116.1 hectares or 2757.8 acres of land.
• The Township of Oro-Medonte continues to be responsible,
proactive stewards of our environment, our climate, Lake Simcoe
and our Oro Moraine.
Other municipalities affected by aggregate mining have also passed similar
motions calling on the Province of Ontario to institute a moratorium on
licences and expansion of licences pending a broad consultation process.
Some of those municipalities include, but are not limited to:
Cambridge; Halton Hills; Milton, North Dumfries, Peel Region, Puslinch,
Wilmont and Woolwich.
1 The Neptis Foundation
Prepared by Shawn Scott Ward 4 Councillor
Page 51 of 64
12.b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
Moved by S. SCOTT
Seconded by C. KEANE
WHEREAS Ontario currently has over 5000 Aggregate Resources Act (ARA)
licenced pits and quarries located throughout the province that are able to meet the
expected near and mid-term needs of Ontario's construction industry;
AND WHEREAS ARA licence applications continue to be submitted without a
definitive determination if there is a need for additional supply;
AND WHEREAS there are 22 ARA properties that are zoned MARL as a licenced
aggregate pit/quarry with a total area of 1116.1 hectares or 2757.8 acres of land in
the Township of Oro-Medonte;
AND WHEREAS gravel pits and quarries can cause the permanent destruction of
natural environments, habitats and countryside when not properly planned and
managed;
AND WHEREAS pits and quarries have negative social impacts on host
communities in terms of noise, air pollution, and truck traffic on haul routes;
AND WHEREAS despite being heavy industry, mines are assessed at a reduced
agricultural rate;
AND WHEREAS the urgent need to reduce greenhouse gas emissions in order to
combat climate change has brought awareness to the very high carbon footprint
associated with the production of concrete and asphalt which are major end-users of
aggregates;
Page 52 of 64
12.b) Councillor Scott re: Aggregate Resources Act Licence Moratorium.
NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be
requested to impose an immediate temporary moratorium on all new gravel
applications, including expansions to existing licensed sites, pending a broad
consultation process that would include First Nations, Township of Oro-Medonte,
other affected Municipalities, independent experts and scientists, to chart a new path
forward for the extraction and processing of aggregates in Ontario which:
i) Establishes criteria and processes for determining the need for new
aggregate licences (including the expansion to existing licenses);
ii) Establishes updated policies and restrictions for aggregate extraction
below the water table to reflect current groundwater sciences;
iii) Assesses the cumulative impacts of aggregate operations in terms of off-
site impacts to environmental systems; the groundwater regime and base
flow contributions to area watercourses and wetlands; area habitat
including corridors; traffic along haul routes; and, dust and noise
emissions;
iv) Develops new guidelines for reprocessing and recycling of concrete and
asphalt products in order to ensure sustainable aggregate supplies;
v) Recommends a fair levy for aggregate extraction that includes
environmental and infrastructure maintenance costs to the local
community of extraction and distribution of aggregate;
vi) Recommends a property assessment category reflecting the heavy
industrial use of licenced lands;
vii) Provides greater weight to the input by local municipalities to lessen the
social impacts from aggregate extraction and truck haul routes through
their communities;
viii) Provides clarity on the role of host municipalities under the Planning Act
in decision making on ARA licence site plan amendments;
ix) AND FURTHER THAT a copy of this Resolution be sent to the
Honourable Doug Ford, Premier of Ontario; the leaders of all Provincial
Parties; the Honourable Greg Rickford - Minister of Northern
Development, Mines,Natural Resources &Forestry; the Honourable Doug
Downey; the Honourable Jill Dunlop; AMO; and the County of Simcoe.
Page 53 of 64
15.a) Correspondence dated September 28, 2021 from Patricia Shellswell, ...
ZY01.l nship of
Proud Heritage, Exciting .Future
APPLICATION FOR GRANT/SUBSIDY
instructions: In order
to process the application, Appendix "A" Financial Information must be
completed
Note: Grants/Subsidies are not automatically renewed annually
PART A—ORGANIZATION NAME AND ADDRESS INFORMATION
Organization
Name
Tti,,e. Wvmet�'s ,1.ns�►�u'�e. C,l
� a P. s4�ct15,j.a�►1
Address. tial�4 nia ba.yrtp— P% XA .
City d ra-MCdag,± _ Prov. o r% -n rf y _. Postal Code L c5 L., c.o
Contact P.Shr-\lsuWe•\1 Telephone
E-mail t4 A Fax WIA
PART B—ORGANIZATION GENERAL INFORMATION
Number of Out of Town Membership Fee
Members 6 Residents N If Applicable5'7.5d
Geographic Area Date
Served L i o e 1- 5 U. J 1!pA 1, SA,At, Formed � t
a s% LmV-�& S.R. a,nA bejors
Outline the mission, purpose and objectives of your organization.
To edu•ap�to1)693\n. ,rs aft
TQ -Tuac=As mw r b o��
•To Q S S i' a4— C om rr,.0 tA*\1 L DID, i n- t-L • ---
Th :j�nm cornmUn►�� -
�._�: _--
148 Line 7 South, Oro-Medonte, Ontario LOL 2EO
Page 54 of 64
15.a) Correspondence dated September 28, 2021 from Patricia Shellswell,
Type of organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration
number if applicable. 1
Indicate the products 1 services 1 benefits provided to the Township of Oro-Medonte by your
organization: 1 1
\hCc Make,
0Y1CZk QV2 C1 u n aT l oRS e-_RV {-1
we 6 aye, r Q i se a s or C. F � ��'►� �� �`
CbmmuCllTy �a�l
Wr. \Colr' ngeA trT2
I ns . a sy00--or-� 4 axC 4
w Dsrrocc-s
1N - o ll 'c c a,nccr . �,r
c w lk ��rt cc► C�u
ctppliad -�ra coon y �n. ,t,K,,� ocaro-'�a,,.3nsi,cP s� wig
# of individuals served: Un t1 yjrt - f—We-VAS.
PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND
EXPENDITURES (Appendix `W')
PART C— DETAILS OF REQUEST
Grant is a request for a financial contribution from Council
Subsid is a request for a reduction or waiving of fees
Application is for a (please check) Grant Subsidy
Amount Requested: '*aGb oU
Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or
event description, time frame, community benefits).
x• r nti
paaka a,- -�+ l oca,l rarnGa..cs-- �-give -�o c.ht reh. n-Ir-rim LA 6L4ri*n01
k - �s
Orr- karuirr .4e, b�j mem)De' . bnt-, 1cc'41 'Para tN mck► c_ 40W us hr. USes•
kAAe_ S
da R cx*ec\ Z Mr-V.CX� a,vco_rastv� cy.b-bLvt eaC. MCQC .111>4 63- ouy, Or
Ord�M .don . r'a5cc e.t� and Q dona*tom b� bar rc a Cc .+cxnClub .
[yY wAILIZC Vi
wP' are rtcv e.s-�t n -Vh
el A
Ddyou'cu0britly receive dther grants or subsidies from the Tow ship (facility subsidization,
photocopying, secretarial, etc).
r S
Previous grants/subsidies from the Township? 'W,ri eye ?"e-V b ra nce.
Page 55 of 64
-15.a) Correspondence dated September 28, 2021 from Patricia Shellswell, ...
Amount Requested: 200,_6 6 _ Year of Request: '1 d 1 �b r so'jZ
Amount Approved: Year of Approval:
PART D--SIGNATURE OF AUTHORIZED OFFICIAL(S)
Dat -
Namb & Position
� 1►;�} ,� 4� n Il d A AJJgU In ri n,0.d n Date:
ame Position '
For office use only
Approved: Denied:
Amount $ Date:
NOTE:
Personal Information contained on this form is collected pursuant to the Municipal Freedom of Information and
Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about
this collection should be directed to the Freedom of Information Co-ordinator,The Corporation of the Township
of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL 2EO
Please use additional sheet(and attach more if required to complete the information requested on the
Grant/Subsidy Application Form.
APPENDIX"A»
Page 56 of 64
15.a) Correspondence dated September 28, 2021 from Patricia Shellswell, ...
FINANCIAL INFORMATION
ORGANIZATION NAME: 11� a wue. _ 1r1 S q�, tr. ►� C k e%.►e g
CURRENT FISCAL YEAR: Year: la o oj 1 -.a,2. NEXT YEAR PROPOSED:Year:
REVENUE: kpK'•� k21 to Mar.31�.z REVENUE:
Source: Amount: Source: A ount:
a SGpk.t3 2
3 L .0.
o
Cr
TOTAL: 5 TOT L
EXPENDITURES: EXPENDITURES.-
Item: Amount: Item: -g Amount:
1�1c�.� �rc.m�n� 1ao.00 J
Q •a 1 �s� 33�k.00 __--
Y ' e �50.0o a
C
5 c a,�<cr5 C'.06(�►ue}o covia v
e s r CrI�
TOTAL: '']$ .00 q/ OTAL:
SUMMARY: SUMMAR
Sur lus or deficit from 53,3% Baas-k cc. Surplu or deficit from
previous year: 14 1 dL.�7 previous year:
Revenue ��p.50 -- Revenue
Sub Total g'ULir,135 Sub Total
Minus Expenditures -1 $ 4 ,00 Min s Exp. Expenditures
BALANCE: I 0 ,35 BALANCE:
Sign ure: Date:
Page 57 of 64
15.b) Correspondence dated April 12, 2022 from Lori Hutcheson, President...
HORSESHOE VALLEY PROPERTY OWNERS ASSOCIATION
11 ,141 Helping to make Horseshoe Valley an even better place to live
Shawn Binns
Director Operations & Community Services
Township of Oro-Medonte
148 Line 7 South,
Oro-Medonte, Ontario. LOL2EO
April 12, 2022
Dear Shawn:
In following up from our recent telephone conversation I am sending this letter to you as a
request to present to Council the following request for approval.
Linda Delottinville and I continue to look to assist our communities create safer
neighbourhoods and parks. Every second counts when it comes to Sudden Cardiac Arrest!
Currently within Oro-Medonte there are 2 citizens groups and one family group (Jermey family
lead by Pat Jermey) preparing to raise funds for Community AED and Save Station installments
to create a safer community. These locations are within Oro-Medonte Park property;
therefore, we would need the Townships approval for the placement locations. The locations
are Sweetwater Park, Harbourwood Park and Bayview Memorial Park. In all three cases the
resident groups are hoping to receive the support of the Township for the Installation,
maintenance and monitoring of these three placement locations. It is our intent to gain
agreement from Council at the April 27, 2022, council meeting so that these eager groups can
launch their fund-raising campaigns and take advantage of the better weather to have the
installments proceed.
Page 58 of 64
15.b) Correspondence dated April 12, 2022 from Lori Hutcheson, President...
Cardiac Safe awareness campaigns continue within Horseshoe Valley. Linda and I are
committed to assisting these three communities in their outreach and education programs.
Please feel free to reach out to me if you require any further content to help in your
recommendation to council.
Thank you very much for your assistance in this very important community and Township
initiative.
Best Regards.
Lori Hutcheson — President HVPOA
Linda DeLottinville— Member at Large — HVPOA Board
Page 59 of 64
17.a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ ...
The Corporation of the Township of Oro-Medonte
By-law No. 2022-038
A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law Nos. 2021-020, 2021-061 and any other applicable
by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences
Officers.
"Appointment By-law"
Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administration practices are in
place to implement the decisions of Council;
And Whereas Section 15 of the Police Service Act, R.S.O. 1990,
Chapter P. 15, provides the appointment of Municipal Law Enforcement
Officers for the purpose of enforcing the by-laws of a municipality;
And Whereas the Council of the Corporation of the Township of Oro-Medonte
does now find it expedient to appoint Municipal Law Enforcement
Officers/Provincial Offences Officers;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the employees of The Corporation of the Township of Oro-Medonte outlined
in Schedule "A" attached hereto and forming part of this by-law, be appointed
Municipal Law Enforcement Officer/Provincial Offences Officers;
2. That the employees of The Corporation of the Township of the Township of Oro-
Medonte outlined in Schedule "B", attached hereto and forming part of this by-
law, be appointed Municipal Law Enforcement Officers/Provincial Offences
Officers for the purpose of parking infractions;
3. That the employees of The Corporation of the Township of Oro-Medonte outlined
in Schedule "C", attached hereto and forming part of this by-law, be appointed
Municipal Law Enforcement Officer/Provincial Offences Officers effective May 2,
2022-September 6, 2022.
4. That By-law Nos 2021-020, 2021-061 and any other applicable by-law enacted to
Appoint Municipal Law Enforcement Officer/Provincial Offences Officers are
hereby repealed in their entirety.
5. The By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 27t" day of April,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 60 of 64
17.a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ ...
Schedule "A"
to By-law No. 2022-038 for
The Corporation of the Township of Oro-Medonte
Municipal Law Enforcement Officers/
Provincial Offences Officers
Melanie Brown
Luke Cuppage
Jordan Decarie
Robert Liberty
Garry McCartney
Mateo Mir Bashiri
Justin Metras
Jamie MacNeil
Sherri Moore
Hugh Murray
Brad Robinson
Evan Rowland
Chelsey Sara
Curtis Shelswell
Delanie Wilson
Page 61 of 64
17.a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ ...
Schedule "B"
to By-law No. 2022-038 for
The Corporation of the Township of Oro-Medonte
Municipal Law Enforcement Officers/
Provincial Offences Officers
For the purpose of parking infractions
Paul Helden
Justin Metras
Karla Musso-Garcia
Brad Robinson
Scott Thomson
John Kirk
Page 62 of 64
17.a) 2022-038: A By-law to Appoint Municipal Law Enforcement Officers/ ...
Schedule "C"
to By-law No. 2022-038 for
The Corporation of the Township of Oro-Medonte
Municipal Law Enforcement Officers/
Provincial Offences Officers
Effective May 2, 2022—September 6, 2022
Dallin Blunt
Julia Christopher
Kennedy Davies
Brooklyn Robinson
Page 63 of 64
19.a) 2022-039, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-039
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 27, 2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, April
27, 2022, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 27th day of
April, 2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 64 of 64