03 09 2022 Council MinutesTou'n hipof
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
Wednesday, March 9, 2022 9:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Andria Leigh, Deputy CAO/Director, Development Services; Yvonne
Present: Aubichon, Clerk; Michelle Jakobi, Director, Environmental Services;
Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Justin Metras, Manager,
Infrastructure and Capital Projects; Jenny Legget, Communications and
Public Relations Officer; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Patrick Howse, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Council Meeting Minutes — Wednesday, March 9, 2022.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220309-1
Moved by Hough, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, March 9, 2022 be
received and adopted.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 23, 2022.
b) Minutes of Special Council meeting held on Wednesday, March 2, 2022.
Motion No. C220309-2
Moved by Veitch, Seconded by DeSousa
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, February 23, 2022; and
b) Minutes of the Special Council meeting held on Wednesday, March 2, 2022
be received and adopted as printed and circulated.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, March 9, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Projects: re: Award of
Tender OCS2022-05 Bridge 4 Replacement.
Motion No. C220309-3
Moved by Hough, Seconded by Veitch
Be it resolved
1. That OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Projects: re: Award
of Tender OCS2022-05 Bridge 4 Replacement be received and adopted.
2. That Tender OCS2022-05 Bridge 4 Replacement be awarded to Alexman Contracting
Inc. in the amount of $1,367,458.52 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate tender agreements on behalf of the Township.
4. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 9, 2022.
b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomination Day [Refer to
Item 17a)].
Motion No. C220309-4
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomination Day be
received and adopted.
2. That the Clerk bring forward, for Council's consideration, the necessary by-law delegating
authority to the Chief Administrative Officer in the event that a lame duck period may
come into effect in the year of a municipal election.
Carried.
c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Committee (JCAC)
Participation.
Motion No. C220309-5
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Committee (JCAC)
Participation be received and adopted.
2. That staff be directed to confirm the Township of Oro-Medonte's participation with the
Joint Compliance Audit Committee (facilitated by the County of Simcoe) for the 2022
Municipal Election and Term of Office.
3. That staff bring back the appointment by-law for Council's consideration.
Carried.
12.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillors
Keane, Greenlaw and Scott.
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Council Meeting Minutes — Wednesday, March 9, 2022.
11. Reports of Municipal Officers for Information Only:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
Motion No. C220309-6
Moved by DeSousa, Seconded by Hough
Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
Carried.
12.Reports of Members of Council:
b) Councillor Scott re: Request for Consideration, Draft Motion, Lake Simcoe Protection
Funding.
Motion No. C220309-7
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Request for Consideration,
Draft Motion, Lake Simcoe Protection Funding be received.
2. That the draft motion, as outlined and presented by Councillor Scott, re: Lake Simcoe
Protection Funding be supported.
3. That the organizations, as outlined in the motion, be advised of Council's decision under
the Mayor's signature.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, March 9, 2022.
c) Councillor Keane re: Request for Consideration, Proclamation to support and designate
March 2022 as #ITSTARTS Month.
Motion No. C220309-8
Moved by Keane, Seconded by Scott
Be it resolved
1. That the correspondence presented by Councillor Keane re: Request for Consideration,
Proclamation to support and designate March 2022 as #ITSTARTS Month be received.
2. That the draft motion, as outlined and presented by Councillor Keane, be supported and
posted on the Township's website.
3. That staff advise accordingly under the Mayor's signature.
Unanimously Carried.
13.Announcements:
The following members of Council provided Announcements: Mayor H.S. Hughes,
Councillor Scott.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Minutes of Barrie Public Library Board meeting held on Thursday, January 27, 2022.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January
28, 2022.
Staff Recommendation: Receive for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority Meetings held on Friday, January
28, 2022.
Staff Recommendation: Receive for Information Only.
e) Minutes of Orillia Public Library Board meeting held on Wednesday, February 23, 2022.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated February 26, 2022 from Ukrainian National Federation of Canada
to Lake Simcoe Region Conservation Authority re: Request from Toronto Branch.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, March 9, 2022.
Motion No. C220309-9
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed, with the exception of Item 14f) to be pulled
for discussion and voted on separately:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Minutes of Barrie Public Library Board meeting held on Thursday, January 27, 2022.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January
28, 2022.
Received for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority Meetings held on January 28, 2022
Received for Information Only.
e) Minutes of Orillia Public Library Board meeting held on Wednesday, February 23, 2022.
Received for Information Only.
Carried.
Deputy Mayor Hough assumed the Chair.
f) Correspondence dated February 26, 2022 from Ukrainian National Federation of Canada
to Lake Simcoe Region Conservation Authority re: Request from Toronto Branch.
Motion No. C220309-10
Moved by Hughes, Seconded by Scott
Be it resolved
1. That should the LSRCA be in a position to support the request outlined in Item 14f)
correspondence dated February 28, 2022 from the Ukrainian Federation of Canada to
LSRCA from Toronto Branch, that the Township supports the request as well.
2. And that a letter of support be forwarded on behalf of Council under the Mayor's
signature.
Mayor H.S. Hughes assumed the Chair.
Unanimously Carried.
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15. Communications/Petitions:
None.
16.Notice of Motions:
None.
17. By -Laws:
a) 2022-027: Being a By -Law to Delegate Certain Powers and Authorities to the Chief
Administrative Officer "CAO" During a Period of Restricted Acts of Council in an election
year ("Lame Duck" By-law).
b) 2022-028: A By-law to Designate Reduced Load Periods and Designate Haul Routes in
the Township of Oro-Medonte and to Repeal By-law No. 2012-086.
Motion No. C220309-11
Moved by DeSousa, Seconded by Scott
Be it resolved that By -Law Nos. 2022-027 and 2022-028
a) 2022-027: Being a By -Law to Delegate Certain Powers and Authorities to the Chief
Administrative Officer "CAO" During a Period of Restricted Acts of Council in an election
year ("Lame Duck" By-law);
b) 2022-028: A By-law to Designate Reduced Load Periods and Designate Haul Routes in
the Township of Oro-Medonte and to Repeal By-law No. 2012-086
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
18.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, March 9, 2022.
19.Confirmation By -Law:
a) 2022-029: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 9, 2022.
Motion No. C220309-12
Moved by Keane, Seconded by Veitch
Be it resolved that By -Law No. 2022-029: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 9, 2022 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C220309-13
Moved by Greenlaw, Seconded by Hough
Be it resolved that we do now adjourn at 10:41 a.m.
y'•r, H.S. H; ghes Clerk,
onne Aubichon
Carried.
Carried.
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