2022-033 By-law to Amend By-law 2017-165 being to a By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte (Procedural By-law)The Corporation of the Township of Oro-Medonte
By -Law No. 2022-033
A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups
of Council in the Township of Oro-Medonte
(Procedural By-law)
Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by-law for
governing the calling, place and proceedings of meetings.
And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended states that the procedure by-law shall provide for public notice of meetings.
And Whereas the Township of Oro-Medonte By-law No. 2017-165, being a by-law to
govern the proceedings of Council and Committees/Technical Support Groups of
Council in the Township of Oro-Medonte was passed under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, Section 238(2).
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to amend By-law No. 2017-165, as amended, so that Council may reflect the
current practices, procedures and statutory requirements of Council and Committees/
Technical Support Groups of Council.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1.
2. That Schedule "A" to By-law 2017-165 be amended as follows:
(i)
Section 1.0 Definitions
That Section 1.0 be amended to add as follows and renumbered accordingly:
g) "Communications" means written submissions addressed to Mayor and
Members of Council, that meet procedural requirements and timelines,
and require staff input or report back direction from Council.
q) "Public Record" means a record required by law to be made and kept,
a) record made by a public officer or a government agency in the
course of the performance of a duty,
b) a record filed in a public office.
(ii) Section 13.1 Council Agenda
That Section 13.1 Council Agenda be amended as follows:
g)
Written comments received from the public, addressed to Mayor and
Members of Council, received by the Clerk's office by 3:00 p.m. on the
business day prior to the scheduled meeting, pertaining to an item on the
current upcoming Council agenda shall be forwarded directly to Council,
in its original form, for their consideration, as the governing body and
decision -makers of the municipality. A copy shall be filed with the
Township as part of the public record and an automatic receipt response
will be provided to the sender.
(iii) Section 13.2 Committee Agenda
That Section 13.2 Committee Agenda be amended as follows:
f) Written comments related to an Agenda item when the comments are
received by the Clerk's office by 3:00 p.m. on the business day prior to
the scheduled meeting will be forwarded, in its initial form, to Council for
their consideration, as the governing body and decision -makers of the
municipality. A copy shall be filed with the Township as part of the
public record and an automatic receipt response will be provided to the
sender. Any information contained in a written submission, including
contact information, will become part of the public record.
(iv) Section 14.7 Public Meetings and Public Information Sessions
That Section 14.7 be amended to add as follows:
e) Written comments related to a Public Meeting or Public Hearing, held in
accordance with the Planning Act, when the comments are received by
the Township will be forwarded, in its initial form, to the Development
Services Committee/Council for their consideration, as the governing
body and decision -makers of the municipality. A copy shall be filed with
the Township as part of the public record and an automatic receipt
response will be provided to the sender. Any information contained in a
written submission, including contact information, will become part of
the public record.
(v) Section 14.9 Identification from the Public of an Agenda Item of Interest
That Item 14.9 be reinstated into the Procedural By-law.
(vi) 14.13 Consent Agenda
That Section 14.13 be amended as follows:
Consent Agenda includes "Announcements of Interest to the Public", received
from Federal, Provincial and Regional levels of Government and agencies,
resolutions from other municipalities, associations, municipal
partners/stakeholders, businesses, etc., that appear as a list of items on the
agenda containing recommendations from Staff as to their disposition, all of
which may be adopted by one motion, but any of which may be removed from
the motion and voted upon separately upon the request of a Member.
(vii) 14.14 Communications/Petitions
That Section 14.14 be amended as follows:
c) Communications, as described in 1.0 g) Definitions above, addressed to
Mayor and Members of Council that require staff input or require report
back direction from Council, may be placed on a Council agenda for
disposition, at the Clerk's discretion, in consultation with the Head of
Council and Chief Administrative Officer/Deputy Chief Administrative
Officer.
d) Every communication or petition, to be printed on an agenda, shall be
delivered to the Clerk no later than 9:00 a.m. 10 calendar days prior to
the meeting. If, in the Clerk's opinion, the petition is of a time sensitive
nature, the Clerk may bring forward such petition for Council/Committee
consideration, after the aforementioned deadline.
3. This By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 23rd day of March,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hu es
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Clekk. Yvonne Aubichon