04 01 2022 SpCouncil Minutes •
The Township of Oro-Medonte
Special Council Meeting Minutes
Towrof
edonte
Electronic Meeting
Proud Heritage, Exciting Future
Friday, April 1, 2022 9:39 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left @ 11:45 a.m.)
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Deputy CAO/Director,
Present: Development Services; Donna Hewitt, Director, Corporate Services; Tamara
Obee, Director, Human Resources; Derek Witlib, Manager, Planning Services;
Curtis Shelswell, Manager, Chief Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Jason Scharapenko; Patrick Howse, Information Technology Technicians
(IT)
All Council and staff participated via Zoom platform.
1. Call to Order- Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the
meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
Page 1 of 7
Special Council Meeting Minutes — Friday, April 1, 2022.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay
respect and protect their ancestors and heritage on this land. We honour the
Indigenous history and culture that has thrived for millennia in this territory and the
Treaties that bind us together as partners in the spirit of a shared sustainable and
prosperous future. We are all Treaty People. Our commitment begins with
acknowledging the Truth so that we can move forward together towards
Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220401-1
Moved by Veitch, Seconded by Keane
Be it resolved that the agenda for the Special Council meeting of Friday, April 1, 2022 be
received and adopted.
Carried.
Motion No. SC220401-2
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 7
Special Council Meeting Minutes — Friday, April 1, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC220401-3
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now go in Closed Session at 9:41 a.m. to discuss
• Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals
(STR), Ontario Land Tribunal (OLT));
• Solicitor-client privilege (99 Mount St. Louis Road West); .
• Litigation affecting the municipality; Solicitor-client privilege (Cannabis).
Carried.
b) Motion to Rise and Report.
Motion No. SC220401-4
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 1:23 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO; and Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR),
Ontario Land Tribunal (OLT));
d) Robin Dunn, CAO; and Derek Witlib, Manager, Planning Services re: Solicitor-client
privilege (99 Mount St. Louis Road West);
e) Robin Dunn, CAO; and Derek Witlib, Manager, Planning Services re: Litigation affecting
the municipality; Solicitor-client privilege (Cannabis).
Carried.
Page 3of7
Special Council Meeting Minutes — Friday, April 1, 2022.
c) Robin Dunn, CAO and Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals
(Airbnb)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Deputy CAO/Director, Development Services; Donna Hewitt, Director, Corporate Services;
Tamara Obee, Director, Human Resources; Derek Witlib, Manager, Planning Services;
Curtis Shelswell, Manager, Chief Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Chris
Williams, and Andrea Skinner, Aird & Berlis LLP.
Motion No. SC220401-5
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, Andria Leigh,
Deputy CAO/Director, Development Services and Chris Williams, Aird & Berlis LLP re:
Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR),
Ontario Land Tribunal (OLT)) be received.
2. That Township legal counsel and the CAO be authorized to take whatever steps are
necessary to protect the Township's review/appeal options regarding the OLT oral
decision rendered on March 29, 2022 pending release of the OLT's written decision.
3. That the Township staff bring forward a report outlining the licensing process, necessary
resources and draft licensing by-law for Council's review and consideration.
Unanimously Carried.
Motion No. SC220401-6
Moved by DeSousa, Seconded by Scott
Be it resolved that, further to Item 4c), Township legal counsel and staff proceed to
commence an Application under the Municipal Act.
Carried.
Page 4 of 7
Special Council Meeting Minutes — Friday, April 1, 2022.
d) Robin Dunn, CAO; Derek Witlib, Manager, Planning Services re: Solicitor-client privilege
(99 Mount St. Louis Road West).
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Derek Witlib, Manager, Planning Services; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Chris Williams, Andrea Skinner, and Meaghan
Barrett, Aird & Berlis LLP.
Motion No. SC220401-7
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Chris
Williams, Aird & Berlis LLP re: Solicitor-client privilege (99 Mount St. Louis Road West) be
received.
2. That, at this time, the request for support of a MZO is respectfully declined.
3. That the request for all Minister's Zoning Orders (MZOs) cannot be considered until the
appropriate community and indigenous consultation as required by the Province are
completed. When these requirements are met, a municipality considers all factors in
determining whether to recommend an MZO to the Minister.
4. That Township legal counsel and staff proceed as directed.
Carried.
Page 5 of 7
Special Council Meeting Minutes — Friday, April 1, 2022.
e) Robin Dunn, CAO; Derek Witlib, Manager, Planning Services re: Litigation affecting the
municipality; Solicitor-client privilege (Cannabis).
Deputy Mayor Hough left at 11:45 a.m. during this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Donna Hewitt,
Director, Corporate Services; Derek Witlib, Manager, Planning Services; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Chris Williams, Andrea Skinner, and Meaghan
Barrett, Aird & Berlis LLP.
Motion No. SC220401-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the confidential correspondence from Aird Berlis LLP and confidential verbal
information presented by Derek Witlib, Manager, Planning Services; and Chris Williams,
and Andrea Skinner Aird Berlis LLP re: Solicitor-Client Privilege; Litigation affecting the
municipality (250 Ridge Road — Cannabis) be received.
2. That legal counsel be authorized to continue confidential and without prejudice settlement
discussions with 10982377 Canada Inc. in accordance with Council's direction and report
back to Council if required; and to otherwise proceed with the OLT hearing.
Defeated.
Recorded Vote Requested by Councillor Scott
Councillor Scott Nay
Councillor Veitch Yea
Deputy Mayor Hough Absent
Councillor DeSousa Yea
Councillor Greenlaw Nay
Councillor Keane Nay
Mayor H.S. Hughes Yea
5. Confirmation By-Law:
a) 2022-035: Being a by-law to confirm the proceedings of the Special Council meeting
held on Friday, April 1, 2022.
Motion No. SC220401-9
Moved by Keane, Seconded by Greenlaw
Be it resolved that By-Law No. 2022-035: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, April 1, 2022 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 6 of 7
Special Council Meeting Minutes — Friday, April 1, 2022.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC220401-10
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 1:32 p.m.
Carried.
,4 ,--, -,
Mayor, H. . u es Deptity Clerk, Janette Teeter
Page 7 of 7