01 24 2024 Council Minutesb
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Proud Heritage, Exciting Future
Wednesday, January 24, 2024
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard (arrived 2:38 p.m. during Item 4c))
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
2:34 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Tamara Obee, Director, Human Resources; Curtis Shelswell,
Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement
Officer; Brent Spagnol, Director, Development Services; Andy
Karaiskakis, Manager, Planning Services; George Vadeboncoeur,
Planner; Karla Musso-Garcia, Manager, Operations; Michelle Jakobi,
Director, Environmental Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the HuroricWendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, January 24, 2024
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240124-1
Moved by Hutcheson, Seconded by Schell
Be it resolved that the agenda for the Council meeting of Wednesday, January 24, 2024 be
received and adopted, as amended to add as Item 16
a) Correspondence dated January 19, 2024 from David Yeaman, President, Molded
Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration,
Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation
609/20, January 10, 2024 Council Meeting, Resolution No. C240110-12.
Carried.
Motion No. C240124-2
Moved by Clark, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
3. Disclosure of Pecuniary Interest:
None declared.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240124-3
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now go in Closed Session at 2:37 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update).
Carried.
b) Motion to Rise and Report.
Motion No. C240124-4
Moved by Young, Seconded by Hutcheson
Be it resolved that we do now Rise at 4:25 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Tamara Obee, Director, Human Resources; Sophia Duguay, Hicks Morley
Hamilton Stewart Storie LLP.
Motion No. C240124-5
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Sophia
Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee
negotiations (Staffing/Organizational Update) be received.
2. That Staff and Legal Counsel proceed with Option 1.
Carried.
Refer to Motion Nos. C240124-16 to C240124-20 with respect to a reconsideration of this
item.
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Council Meeting Minutes — Wednesday, January 24, 2024
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on January 10, 2024.
b) Minutes of Heritage Committee meeting held on Monday, January 15, 2024.
c) Minutes of Special Council meeting held on Wednesday, January 17, 2024.
Motion No. C240124-6
Moved by Young, Seconded by Clark
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, January 10, 2024;
c) Minutes of the Special Council meeting held on Wednesday, January 17, 2024;
be received and adopted as printed and circulated; and that the draft
b) Minutes of the Heritage Committee meeting held on Monday, January 15, 2024;
be received and that the recommendation therein, per Motion No. HC240115-6, be adopted.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by John Mascarin, Aird & Berlis LLP re: Meaningful Communication
with Local Officials.
This item was deferred to a future meeting.
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Council Meeting Minutes — Wednesday, January 24, 2024
b) Presentation by Oscar Poloni, KPMG LLP re: Township of Oro-Medonte Fire &
Emergency Services' Operations Review.
Motion No. C240124-7
Moved by Lavoie, Seconded by Young
Be it resolved that the presentation provided by Oscar Poloni, KPMG LLP re: Township of
Oro-Medonte Fire & Emergency Services' Operations Review be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Council consented to allow comments to proceed past the two (2) minute requirement.
One (1) individual provided comments with respect to Item 16a).
One (1) individual provided comments with respect to Item 17a).
11. Reports of Municipal Officers for Action:
a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer re: Towing By-law Repeal [Refer to Item 18a)].
Motion No. C240124-8
Moved by Clark, Seconded by Schell
Be it resolved
1. That DS2024-003, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Towing By-law Repeal be received and adopted.
2. That the appropriate draft by-law to Repeal By-law No. 2019-101 "Towing By-law" be
brought forward for Council's consideration.
3. That all current licensed companies be notified of Council's decision under the Manager
of Municipal Law Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: 2024 Conference Schedule for Council Members.
Motion No. C240124-9
Moved by Bard, Seconded by Hutcheson
Be it resolved
1. That CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: 2024 Conference Schedule for Council Members be received and adopted.
2. That Mayor Greenlaw, Deputy Mayor Lavoie and Councillors Hutcheson and Young be
authorized to attend ROMA (Rural Ontario Municipal Association) Conference Toronto,
Ontario January 21 — January 23, 2024.
3. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to attend OSUM (Ontario
Small Urban Municipalities) Orillia, Ontario April 30 — May 2, 2024.
4. That Councillors Bard and Clark be authorized to attend AMO (Association of
Municipalities of Ontario) Ottawa, Ontario August 18- August 21, 2024.
5. That Councillor Schell be authorized to attend CRRBC (Canada's Rural & Remote
Broadband Community) Conference Orillia, Ontario — May 27 — May 29, 2024.
6. And That the Social Media Coordinator/ Corporate Executive Assistant makes the
necessary arrangements accordingly.
Carried.
12.Reports of Municipal Officers for Information Only:
a) CS2024-01, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: Corporate Projects Status Update — October, November, December 2023.
b) FI2024-03, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Capital
Progress Report.
Motion No. C240124-10
Moved by Lavoie, Seconded by Schell
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) CS2024-01, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: Corporate Projects Status Update — October, November, December 2023.
b) FI2024-03, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Capital
Progress Report.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor
Lavoie, Councillors Hutcheson, Bard and Schell.
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Deputy
Mayor Lavoie, Councillors Hutcheson and Bard.
15. Consent Agenda:
a) Correspondence dated January 3, 2024 from Orillia Public Library re: Township of Oro-
Medonte Statistics: December, 2023.
Staff Recommendation: Receive for Information Only.
b) Correspondence dated January 8, 2024 from the Association of Ontario Road
Supervisors, Request for Support re: Municipal Equipment Operator Course.
Staff Recommendation: Receive, Support, Advise Appropriate Parties under the
Mayor's Signature.
c) Correspondence dated January 10, 2024 from the Township of Wainfleet;
correspondence dated December 11 and 12, from Township of Clearview; and
correspondence dated December 21, 2023 from Tay Township re: Cemetery
Transfer/Abandonment Administration & Management Support.
Staff Recommendation: Receive, Support, Advise Appropriate Parties under the
Mayor's Signature.
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Council Meeting Minutes — Wednesday, January 24, 2024
Motion No. C240124-11
Moved by Bard, Seconded by Young
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated January 3, 2024 from Orillia Public Library re: Township of Oro-
Medonte Statistics: December, 2023.
Received for Information Only.
b) Correspondence dated January 8, 2024 from the Association of Ontario Road
Supervisors, Request for Support re: Municipal Equipment Operator Course.
Received, Supported, Advised Appropriate Parties under the Mayor's Signature.
c) Correspondence dated January 10, 2024 from the Township of Wainfleet;
correspondence dated December 11 and 12, from Township of Clearview; and
correspondence dated December 21, 2023 from Tay Township re: Cemetery
Transfer/Abandonment Administration & Management Support.
Received, Supported, Advised Appropriate Parties under the Mayor's Signature.
Carried.
16. Communications/Petitions:
a) Correspondence dated January 19, 2024 from David Yeaman, President, Molded
Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration,
Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation
609/20, January 10, 2024 Council Meeting, Resolution No. C240110-12.
Motion No. C240124-12
Moved by Clark, Seconded by Schell
Be it resolved
1. That the correspondence dated January 19, 2024 from David Yeaman, President, Molded
Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration,
Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation
609/20, January 10, 2024 Council Meeting, Resolution No. C240110-12 be received.
2. That the request for reconsideration be approved.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
Motion No. C240124-13
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That the Township of Oro-Medonte Council requests the Province to retain and expand
the Minister's Zoning Order (MZO) Ontario Regulation 609/20 to include the lands in the
Lake Simcoe Regional Airport Economic Employment District.
2. That further Provincial reviews regarding MZO Ontario Regulation 609/20 be held in
abeyance by the Province for the next three years, contingent upon the submission of a
development work plan and quarterly progress report by David Yeaman, 2751851 Ontario
Inc.
3. That said development work plan and quarterly reporting be to the sole and exclusive
satisfaction and discretion of the Township.
4. That the Township forward said reporting to the Province upon request.
Carried.
17. Notice of Motions:
a) Brought by Councillor Hutcheson, December 7, 2023
Notice of Motion for January 10, 2024 Council meeting
To be dealt with at the January 24, 2024 Council meeting
Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place;
And Whereas our geographically unique and environmentally sensitive Township has a
significant tree canopy;
And Whereas given that said canopy is an integral part of the Oro Moraine and
watershed system, such a by-law can be explored to work in concert with current and
future plans of development within the Township;
And Whereas, the Township's Strategic Plan objectives, that were adopted in
December, 2023, Phase 1 Implementation (2024-2025), included the following:
• 5.3 Review of policies to protect the Township's natural environment (Tree
Canopy, Park/Public Spaces, ESA);
Now, therefore be it resolved that the Township of Oro-Medonte Development Services,
Planning Department bring forward a report on a tree cutting by-law within the
Township.
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Council Meeting Minutes — Wednesday, January 24, 2024
Motion No. C240124-14
Moved by Hutcheson, Seconded by Young
Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place;
And Whereas our geographically unique and environmentally sensitive Township has a
significant tree canopy;
And Whereas given that said canopy is an integral part of the Oro Moraine and
watershed system, such a by-law can be explored to work in concert with current and
future plans of development within the Township;
And Whereas, the Township's Strategic Plan objectives, that were adopted in
December, 2023, Phase 1 Implementation (2024-2025), included the following:
• 5.3 Review of policies to protect the Township's natural environment (Tree
Canopy, Park/Public Spaces, ESA);
Now, therefore be it resolved that the Township of Oro-Medonte Development Services,
Planning Department bring forward a report on a tree cutting by-law within the
Township.
Carried.
b) Brought by Councillor Bard, January 4, 2024
Notice of Motion for January 24, 2024 Council meeting
To be dealt with at the February 14, 2024 Council meeting
Be it resolved that the Community Service Department bring forward a report to review
the development of a confidential fee assistance program for qualifying residents facing
financial barriers to provide access to recreation and sport programs in Oro-Medonte.
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Council Meeting Minutes — Wednesday, January 24, 2024
18. By -Laws:
a) 2024-011: A By-law to Repeal By-law No. 2019-101, Being a By-law to License and
Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers.
Motion No. C240124-15
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law No. 2024-011
a) By -Law No. 2024-011: A By-law to Repeal By-law No. 2019-101, Being a By-law to
License and Regulate Towing Companies, Tow Truck Owners and Tow Truck
Drivers
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Request for Reconsideration
Motion No. C240124-16
Moved by Lavoie, Seconded by Young
Be it resolved that Council approve reconsideration of Item 4c).
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C240124-17
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now go in Closed Session at 6:35 p.m. to discuss
• Labour relations/employee negotiations (Staffing/Organizational Update) 4c).
At this time, motions were reread due to technical audio difficulties.
Carried.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
b) Motion to Rise and Report.
Motion No. C240124-18
Moved by Young, Seconded by Hutcheson
Be it resolved that we do now Rise at 6:55 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Tamara Obee, Director, Human Resources.
Motion No. C240124-19
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Sophia
Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee
negotiations (Staffing/Organizational Update) be received.
2. That staff and legal counsel proceed with Option 1.
Defeated.
Motion No. C240124-20
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Sophia
Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee
negotiations (Staffing/Organizational Update) be received.
2. That staff and staff and legal counsel proceed with Option 2.
Carried.
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Council Meeting Minutes — Wednesday, January 24, 2024
20.Confirmation By -Law:
a) 2024-014: Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, January 24, 2024.
Motion No. C240124-21
Moved by Schell, Seconded by Bard
Be it resolved that By -Law No. 2024-014: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 24, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240124-22
Moved by Young, Seconded by Clark
Be it resolved that we do now adjourn at 7:01 p.m.
`'Mayor, Randy Greenlaw
Cl !"°
Cler Yvonne Aubichon
Carried.
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