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02 14 2024 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting ��` •� Wednesday, February 14, 2024 Township of 3:00 p.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 420 Council Meeting Agenda - February 14, 2024 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Brent Spagnol, Director, Development Services re: Acquisition/disposition of land; Litigation affecting the Municipality, Security of Municipal Property (5 Caldwell Drive). 5. Minutes of Council and Committees: 9 - 21 a) Minutes of Council meeting held on Wednesday, January 24, 2024. 01 24 2024 Council Meeting 22 - 25 b) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, January 25, 2024. 01 25 2024 Traffic Safety Advisory Committee Minutes 26 - 28 c) Minutes of Special Council meeting held on Friday, January 26, 2024. 01 26 2024 Special Council Minutes 29 - 84 d) Minutes of Joint Accessibility Advisory Committee meeting held on January 23, 2024. 01 23 2024 Joint Accessibilitty Advisory Committee 6. Recognition of Achievements: None. Page 2 of 420 Council Meeting Agenda - February 14, 2024 7. Public Meetings: None. 8. Deputations/Presentations: 85 - 94 a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Executive Director, Huronia Nurse Practitioner-Led Clinic re: Update on Huronia Nurse Practitioner-Led Clinic. Huronia Nurse Practitioner-Led Clinic deputation form Huronia Nurse Practitioner-Led Clinic deputation 95 - 105 b) 3:45 p.m. Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November, December 2023) Statistic Update. Oro-Medonte Police Services Board- October 2023 Oro-Medonte Police Services Board- November 2023 Oro-Medonte Police Services Board-December 2023 Oro-Medonte Police Services Board- October-December 2023 Q4 Oro Twp Motor Vehicle Causal Factors 106 - 119 c) 4:00 p.m. Deputation by Jay Beech, Vice President, Development, Georgian Communities re: Update on Craighurst Settlement Area. Georgian Communities deputation form Deputation 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 120 - 143 a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Proposed Boundary Expansion. DS2024-017 144 - 189 b) DS2024-024, Michael Barton, Township Planning Consultant re: Zoning By- law Amendment Application 2022-ZBA-08 and Plan of Subdivision Application, 2022-SUB-02 by Eagles Landing Estates Ltd., 2735 Line 3 North. [Refer to Item 18 i)]. DS2024-024 Page 3 of 420 Council Meeting Agenda - February 14, 2024 190 - 196 c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services), Owen Estates Subdivision, Registered Plan 51 M- 1094-South Shore Isabella Estates Inc. [Refer to Items 18 f), g) and h)]. DS2024-022 Schedule 1 - Certificate of Acceptance and Final Assumption 197 - 214 d) OCS2024-01, Shawn Binns, Director, Operations and Community Services re: Huronia Nurse Practitioner Led Clinic Lease Renewal. OCS2024-01 2024-2029 Lease 215 - 251 e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf Rehabilitation. OCS2024 -02 Appendix A - Location Maps Appendix B - Condition Assessment Appendix C - Wharf Improvements 252 - 256 f) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass Cutting & Turf Maintenance Tender Award. OCS2024-03 257 - 287 g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municipal Alcohol Policy Update. OCS2024-04 Municipal Alcohol Policy 288 - 291 h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Speed Limit Review. OCS2024-05 292 - 304 i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan. CS2024-02 Appendix A - Accessibility Status Report and Multi-Year Accessibility Plan 305 j) Yvonne Aubichon, Clerk, Verbal Form re: Motion No. C240110-12 from January 10, 2024 Council Meeting. Verbal Matters Form BL2023-043 (Motion to Rescind) 12. Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Page 4 of 420 Council Meeting Agenda - February 14, 2024 Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: 306 - 312 a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Municipal Service Board (JMSB) 2023 Second Quarter (Q2) Meeting; and Board Meeting Highlights, 2023 Q3 Meeting - October 26, 2023. Staff Recommendation: Receive for Information Only. SSEA Minutes SSEA Highlights 313 - 315 b) Minutes of Barrie Public Library Board meeting held on November 23, 2023. Staff Recommendation: Receive for Information Only. BPLB 316 - 321 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on December 8, 2023 and Highlights of meeting held on January 26, 2024. Staff Recommendation: Receive for Information Only. NVCA Minutes NVCA Highlights 322 - 326 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 15, 2023. Staff Recommendation: Receive for Information Only. LSRCA 327 e) Correspondence dated February 2, 2024 from Orillia Public Library re: Township of Oro-Medonte Statistics: January, 2024. Staff Recommendation: Receive for Information Only. OPL 16. Communications/Petitions: None. 17. Notice of Motions: a) Brought by Councillor Bard, January 4, 2024 Notice of Motion for January 24, 2024 Council meeting To be dealt with at the February 14, 2024 Council meeting Be it resolved that the Community Service Department bring forward a report to review the development of a confidential fee assistance program for qualifying residents facing financial barriers to provide access to recreation Page 5 of 420 Council Meeting Agenda - February 14, 2024 and sport programs in Oro-Medonte. 328 - 394 b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion for February 14, 2024 Council meeting To be dealt with at the February 28, 2024 Council meeting Whereas, the Top Aggregate Producing Municipalities of Ontario [TAPMO] is an organization comprised of municipal representatives, And Whereas, the open-pit mining of aggregates is a provincially controlled concern of municipalities and TAPMO, And Whereas, such open-pit mining can have impacts on groundwater security, traffic, township road infrastructure, site rehabilitation, taxation, natural habitat, agriculture and wetlands, And Whereas, the Auditor General of Ontario has produced a Value-for- Money Audit on the Management of Aggregate Resources that identifies a shortage of inspectors, lack of compliance, outstanding violations, lack of enforcement and prosecution, incomplete site rehabilitation, and etc., And Whereas, through the efforts of an MPAC property assessment appeal by the County of Wellington the Township of Oro-Medonte will realize an aggregate mining tax increase of$60,000 annually that commenced in 2023, And Whereas, TAPMO proposes that it requires an Executive Director to assist in overseeing the objectives of the municipalities to encourage co- operation of the Province and the aggregate producers, And Whereas, TAPMO requires $20,000 from each of five municipalities to fund an Executive Director position, Now and Therefore, this Motion is to allocate $20,000 in the 2024 Oro- Medonte budget to assist in funding the position of Executive Director for TAPMO, on the following conditions; That, other municipalities commit, at minimum, an amount in total to $100,000, inclusive of this commitment, to the funding necessary for the position of Executive Director of TAPMO, And That, in the calendar year of 2024 TAPMO shall hire an Executive Director, And That, should an Executive Director not be hired in 2024, then this commitment will cease to have effect, And That, in any event this commitment will expire on December 31 st, 2024. Page 6 of 420 Council Meeting Agenda - February 14, 2024 AR mgmtaggregates en23 2022 Aggregate Production Statistics 18. By-Laws: 395 - 399 a) 2024-002: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2022-043. 2024-002 2024 Library Services Agreement 400 - 405 b) 2024-010: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2022-045. 2024-010 2024 Library Services Agreement 2024 Library Contract 406 - 410 c) 2024-012: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year And to Repeal By-law No. 2023-059. 2024-012 2024 Library Services Agreement 411 - 412 d) 2024-013: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board For a Term of One Year And to Repeal By-law No. 2023-060. 2024-013 2024 Library Services Agreement 413 e) 2024-018: A By-law to Appoint Building Inspectors and to Repeal By-law 2023-030. 2024-018 414 f) 2024-020: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Owen Estates Subdivision, Registered Plan 51 M-1094. 2024-020 415 g) 2024-021: A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte. 2024-021 416 - 417 h) 2024-022: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, All of Grace Crescent and Dylan Avenue, Plan 51 M-1094. 2024-022 418 - 419 i) 2024-024: A By-law to amend the zoning provisions which apply to lands at Page 7 of 420 Council Meeting Agenda - February 14, 2024 Part of Lot 4, Concession 4 (Oro), Township of Oro-Medonte, 2022-ZBA-08 (Eagles Landing Estates Ltd.). 2024-024 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 420 a) 2024-025: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 14, 2024. 2024-025 21. Adjournment: a) Motion to Adjourn. Page 8 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, January 24, 2024 2:34 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson AL, Councillor John Bard (arrived 2:38 p.m. during Item 4c)) Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee, Director, Human Resources; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Brent Spagnol, Director, Development Services; Andy Karaiskakis, Manager, Planning Services; George Vadeboncoeur, Planner; Karla Musso-Garcia, Manager, Operations; Michelle Jakobi, Director, Environmental Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 13 Page 9 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C240124-1 Moved by Hutcheson, Seconded by Schell Be it resolved that the agenda for the Council meeting of Wednesday, January 24, 2024 be received and adopted, as amended to add as Item 16 a) Correspondence dated January 19, 2024 from David Yeaman, President, Molded Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration, Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20, January 10, 2024 Council Meeting, Resolution No. C2401 1 0-1 2. Carried. Motion No. C240124-2 Moved by Clark, Seconded by Lavoie Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 13 Page 10 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C240124-3 Moved by Lavoie, Seconded by Clark Be it resolved that we do now go in Closed Session at 2:37 p.m. to discuss • Labour relations/employee negotiations (Staffing/Organizational Update). Carried. b) Motion to Rise and Report. Motion No. C240124-4 Moved by Young, Seconded by Hutcheson Be it resolved that we do now Rise at 4:25 p.m. and Report on the Closed Session Item 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational Update). Carried. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Tamara Obee, Director, Human Resources; Sophia Duguay, Hicks Morley Hamilton Stewart Storie LLP. Motion No. C240124-5 Moved by Schell, Seconded by Lavoie Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO and Sophia Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee negotiations (Staffing/Organizational Update) be received. 2. That Staff and Legal Counsel proceed with Option 1 . Carried. Refer to Motion Nos. C240124-16 to C240124-20 with respect to a reconsideration of this item. Page 3 of 13 Page 11 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 5. Minutes of Council and Committees: a) Minutes of Council meeting held on January 10, 2024. b) Minutes of Heritage Committee meeting held on Monday, January 15, 2024. c) Minutes of Special Council meeting held on Wednesday, January 17, 2024. Motion No. C240124-6 Moved by Young, Seconded by Clark Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, January 10, 2024; c) Minutes of the Special Council meeting held on Wednesday, January 17, 2024; be received and adopted as printed and circulated; and that the draft b) Minutes of the Heritage Committee meeting held on Monday, January 15, 2024; be received and that the recommendation therein, per Motion No. HC240115-6, be adopted. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: a) Presentation by John Mascarin, Aird & Berlis LLP re: Meaningful Communication with Local Officials. This item was deferred to a future meeting. Page 4 of 13 Page 12 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 b) Presentation by Oscar Poloni, KPMG LLP re: Township of Oro-Medonte Fire & Emergency Services' Operations Review. Motion No. C240124-7 Moved by Lavoie, Seconded by Young Be it resolved that the presentation provided by Oscar Poloni, KPMG LLP re: Township of Oro-Medonte Fire & Emergency Services' Operations Review be received. Carried. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: Council consented to allow comments to proceed past the two (2) minute requirement. One (1) individual provided comments with respect to Item 16a). One (1) individual provided comments with respect to Item 17a). 11.Reports of Municipal Officers for Action: a) DS2024-03, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Towing By-law Repeal [Refer to Item 18a)]. Motion No. C240124-8 Moved by Clark, Seconded by Schell Be it resolved 1. That DS2024-003, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Towing By-law Repeal be received and adopted. 2. That the appropriate draft by-law to Repeal By-law No. 2019-101 "Towing By-law" be brought forward for Council's consideration. 3. That all current licensed companies be notified of Council's decision under the Manager of Municipal Law Services' signature. Carried. Page 5 of 13 Page 13 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 b) CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: 2024 Conference Schedule for Council Members. Motion No. C240124-9 Moved by Bard, Seconded by Hutcheson Be it resolved 1 . That CS2024-03, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: 2024 Conference Schedule for Council Members be received and adopted. 2. That Mayor Greenlaw, Deputy Mayor Lavoie and Councillors Hutcheson and Young be authorized to attend ROMA (Rural Ontario Municipal Association) Conference Toronto, Ontario January 21 — January 23, 2024. 3. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to attend OSUM (Ontario Small Urban Municipalities) Orillia, Ontario April 30 — May 2, 2024. 4. That Councillors Bard and Clark be authorized to attend AMO (Association of Municipalities of Ontario) Ottawa, Ontario August 18- August 21 , 2024. 5. That Councillor Schell be authorized to attend CRRBC (Canada's Rural & Remote Broadband Community) Conference Orillia, Ontario — May 27 — May 29, 2024. 6. And That the Social Media Coordinator/ Corporate Executive Assistant makes the necessary arrangements accordingly. Carried. 12.Reports of Municipal Officers for Information Only: a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: Corporate Projects Status Update — October, November, December 2023. b) F12024-03, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Capital Progress Report. Motion No. C240124-10 Moved by Lavoie, Seconded by Schell Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) CS2024-01 , Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant re: Corporate Projects Status Update — October, November, December 2023. b) F12024-03, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2023 Capital Progress Report. Carried. Page 6 of 13 Page 14 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor Lavoie, Councillors Hutcheson, Bard and Schell. 14.Announcements: The following members of Council provided Announcements: Mayor Greenlaw, Deputy Mayor Lavoie, Councillors Hutcheson and Bard. 15.Consent Agenda: a) Correspondence dated January 3, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: December, 2023. Staff Recommendation: Receive for Information Only. b) Correspondence dated January 8, 2024 from the Association of Ontario Road Supervisors, Request for Support re: Municipal Equipment Operator Course. Staff Recommendation: Receive, Support, Advise Appropriate Parties under the Mayor's Signature. c) Correspondence dated January 10, 2024 from the Township of Wainfleet; correspondence dated December 11 and 12, from Township of Clearview; and correspondence dated December 21 , 2023 from Tay Township re: Cemetery Transfer/Abandonment Administration & Management Support. Staff Recommendation: Receive, Support, Advise Appropriate Parties under the Mayor's Signature. Page 7 of 13 Page 15 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 Motion No. C240124-11 Moved by Bard, Seconded by Young Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence dated January 3, 2024 from Orillia Public Library re: Township of Oro- Medonte Statistics: December, 2023. Received for Information Only. b) Correspondence dated January 8, 2024 from the Association of Ontario Road Supervisors, Request for Support re: Municipal Equipment Operator Course. Received, Supported, Advised Appropriate Parties under the Mayor's Signature. c) Correspondence dated January 10, 2024 from the Township of Wainfleet; correspondence dated December 11 and 12, from Township of Clearview; and correspondence dated December 21 , 2023 from Tay Township re: Cemetery Transfer/Abandonment Administration & Management Support. Received, Supported, Advised Appropriate Parties under the Mayor's Signature. Carried. 16.Communications/Petitions: a) Correspondence dated January 19, 2024 from David Yeaman, President, Molded Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration, Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20, January 10, 2024 Council Meeting, Resolution No. C2401 1 0-1 2. Motion No. C240124-12 Moved by Clark, Seconded by Schell Be it resolved 1. That the correspondence dated January 19, 2024 from David Yeaman, President, Molded Precision Components (MPC) & 2751851 Ontario Inc. re: Request for Reconsideration, Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20, January 10, 2024 Council Meeting, Resolution No. C240110-12 be received. 2. That the request for reconsideration be approved. Carried. Page 8 of 13 Page 16 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 Motion No. C240124-13 Moved by Lavoie, Seconded by Clark Be it resolved 1. That the Township of Oro-Medonte Council requests the Province to retain and expand the Minister's Zoning Order (MZO) Ontario Regulation 609/20 to include the lands in the Lake Simcoe Regional Airport Economic Employment District. 2. That further Provincial reviews regarding MZO Ontario Regulation 609/20 be held in abeyance by the Province for the next three years, contingent upon the submission of a development work plan and quarterly progress report by David Yeaman, 2751851 Ontario Inc. 3. That said development work plan and quarterly reporting be to the sole and exclusive satisfaction and discretion of the Township. 4. That the Township forward said reporting to the Province upon request. Carried. 17. Notice of Motions: a) Brought by Councillor Hutcheson, December 7, 2023 Notice of Motion for January 10, 2024 Council meeting To be dealt with at the January 24, 2024 Council meeting Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place; And Whereas our geographically unique and environmentally sensitive Township has a significant tree canopy; And Whereas given that said canopy is an integral part of the Oro Moraine and watershed system, such a by-law can be explored to work in concert with current and future plans of development within the Township; And Whereas, the Township's Strategic Plan objectives, that were adopted in December, 2023, Phase 1 Implementation (2024-2025), included the following: • 5.3 Review of policies to protect the Township's natural environment (Tree Canopy, Park/Public Spaces, ESA); Now, therefore be it resolved that the Township of Oro-Medonte Development Services, Planning Department bring forward a report on a tree cutting by-law within the Township. Page 9 of 13 Page 17 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 Motion No. C240124-14 Moved by Hutcheson, Seconded by Young Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place; And Whereas our geographically unique and environmentally sensitive Township has a significant tree canopy; And Whereas given that said canopy is an integral part of the Oro Moraine and watershed system, such a by-law can be explored to work in concert with current and future plans of development within the Township; And Whereas, the Township's Strategic Plan objectives, that were adopted in December, 2023, Phase 1 Implementation (2024-2025), included the following: • 5.3 Review of policies to protect the Township's natural environment (Tree Canopy, Park/Public Spaces, ESA); Now, therefore be it resolved that the Township of Oro-Medonte Development Services, Planning Department bring forward a report on a tree cutting by-law within the Township. Carried. b) Brought by Councillor Bard, January 4, 2024 Notice of Motion for January 24, 2024 Council meeting To be dealt with at the February 14, 2024 Council meeting Be it resolved that the Community Service Department bring forward a report to review the development of a confidential fee assistance program for qualifying residents facing financial barriers to provide access to recreation and sport programs in Oro-Medonte. Page 10 of 13 Page 18 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 18. By-Laws: a) 2024-011 : A By-law to Repeal By-law No. 2019-101 , Being a By-law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers. Motion No. C240124-15 Moved by Clark, Seconded by Hutcheson Be it resolved that By-Law No. 2024-011 a) By-Law No. 2024-011 : A By-law to Repeal By-law No. 2019-101 , Being a By-law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Request for Reconsideration Motion No. C240124-16 Moved by Lavoie, Seconded by Young Be it resolved that Council approve reconsideration of Item 4c). Carried. 19. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C2401240-17 Moved by Hutcheson, Seconded by Clark Be it resolved that we do now go in Closed Session at 6:35 p.m. to discuss • Labour relations/employee negotiations (Staffing/Organizational Update) 4c). Carried. At this time, motions were reread due to technical audio difficulties. Page 11 of 13 Page 19 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 b) Motion to Rise and Report. Motion No. C240124-18 Moved by Young, Seconded by Hutcheson Be it resolved that we do now Rise at 6:55 p.m. and Report on the Closed Session Item 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational Update). Carried. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Tamara Obee, Director, Human Resources. Motion No. C240124-19 Moved by Schell, Seconded by Lavoie Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO and Sophia Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee negotiations (Staffing/Organizational Update) be received. 2. That staff and legal counsel proceed with Option 1 . Defeated. Motion No. C240124-20 Moved by Lavoie, Seconded by Bard Be it resolved 1 . That the confidential verbal information presented by Robin Dunn, CAO and Sophia Duguay, Hicks Morley Hamilton Stewart Storie LLP, re: Labour relations/employee negotiations (Staffing/Organizational Update) be received. 2. That staff and staff and legal counsel proceed with Option 2. Carried. Page 12 of 13 Page 20 of 420 5.a) Minutes of Council meeting held on Wednesday, January 24, 2024. Council Meeting Minutes — Wednesday, January 24, 2024 20.Confirmation By-Law: a) 2024-014: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 24, 2024. Motion No. C240124-21 Moved by Schell, Seconded by Bard Be it resolved that By-Law No. 2024-014: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 24, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C240124-22 Moved by Young, Seconded by Clark Be it resolved that we do now adjourn at 7:01 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 13 of 13 Page 21 of 420 5.b) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... The Township of Oro-Medonte �+ Traffic Safety Advisory Committee Township of Meeting Minutes Council Chambers Proud Hcritage,Exciting Future Thursday, January 25, 2024 5:30 p.m. Present: Councillor David Clark (Chair) Martin Murray Karen Brazier-Salo Zoe Rowe Watson Lesley Buchan Taylor Green Regrets: Mayor Randy Greenlaw, Councillor Lori Hutcheson Staff Present: Shawn Binns, Director, Operations and Community Services; Karla Musso-Garcia, Manager of Operations; Yvonne Aubichon, Clerk; PC Matt Roberge, Ontario Provincial Police Councillor Clark assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. TSAC240125-1 Moved by Green, Seconded by Rowe Watson It is recommended that the agenda for the Traffic Safety Advisory Committee meeting held on Thursday, January 25, 2024 be received and approved. Carried. 2. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 22 of 420 5.b) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, January 25, 2024. 3. Approval of Minutes of Previous Meeting: a) Minutes of Traffic Safety Advisory Committee meeting held on Monday, November 27, 2023. Motion No. TSAC240125-2 Moved by Murray, Seconded by Brazier-Salo It is recommended that the draft minutes of Traffic Safety Advisory Committee meeting held on Monday, November 27, 2023 be received and approved as printed and circulated. Carried. 4. Reports of Members of Council/Municipal Officers: a) Councillor David Clark and Councillor Lori Hutcheson re: Development of Committee Work Plan 2024-2026. Motion No. TSAC240125-3 Moved by Rowe Watson, Seconded by Buchan It is recommended 1 . That the information presented by Councillor David Clark and Councillor Lori Hutcheson re: Development of Committee Work Plan 2024-2026 be received. 2. That a draft Traffic Safety Advisory Committee Work Plan, for the remaining term of Council, be brought back to a future committee meeting for consideration. Carried. b) Lesley Buchan, Committee Member re: Reporting Speeding and Aggressive Driving. Motion No. TSAC240125-4 Moved by Buchan, Seconded by Murray It is recommended 1 . That the verbal information presented by Lesley Buchan, Committee Member re: Reporting Speeding and Aggressive Driving be received. 2. And that the Township look to actively promote the use of the non-urgent OPP reporting tools for matters relating to traffic safety. Carried. Page 2 of 4 Page 23 of 420 5.b) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, January 25, 2024. c) OCS2024-01, Shawn Binns, Director, Operations and Community Services re: Speed Limit Review. Motion No. TSAC240125-5 Moved by Brazier-Salo, Seconded by Green It is recommended 1 . That Report No. OCS 2024-01 , Justin Metras, Manager, Infrastructure and Capital Projects re: Speed Limit Review be received; 2. That it is recommended to Council that the speed limit on the specified road sections be amended as outlined in OCS2024-01. 3. That staff review a reduction in the speed limit on Line 13N south of Warminster Side Road in recognition of future amendments to the community safety zone by- law to be included in an amended report OCS2024-01 for Council's consideration; 4. That the amended By-law be brought forward for Councils consideration. 5. That Staff continue to work with the Ontario Provincial Police to facilitate speed enforcement in priority locations. 6. That the Traffic Safety Advisory Committee continue to target and monitor proactive road safety initiatives. Carried. d) Shawn Binns, Director, Operations and Community Services and Karla Musso-Garcia, Manager of Operations re: Community Safety Zone By-Law Review. Motion No. TSAC240125-6 Moved by Green, Seconded by Murray It is recommended 1 . That the information presented by Shawn Binns, Director, Operations and Community Services and Karla Musso-Garcia, Manager of Operations re: Community Safety Zone By-Law Review be received. 2. That staff bring back an amended By-law for consideration by the Traffic Safety Committee. Carried. 5. Next Meeting Date: To be Confirmed. Page 3 of 4 Page 24 of 420 5.b) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, January 25, 2024. 6. Adjournment: a) Motion to Adjourn. Motion No. TSAC240125-7 Moved by Brazier-Salo, Seconded by Buchan It is recommended that we do now adjourn at 7:26 p.m. Carried. Councillor David Clark, Chair Yvonne Aubichon, Clerk Page 4 of 4 Page 25 of 420 5.c) Minutes of Special Council meeting held on Friday, January 26, 2024... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Meeting Proud Heritage,Exciting Future Friday, January 26, 2024 1:34 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor David Clark Councillor Richard Schell Councillor Robert Young Regrets: Councillor John Bard Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Tamara Obee, Director, Human Resources, Ryan Hill, IT Help Desk Technician; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 3 Page 26 of 420 5.c) Minutes of Special Council meeting held on Friday, January 26, 2024... Special Council Minutes — Friday, January 26, 2024 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC240126-1 Moved by Clark, Seconded by Young Be it resolved that the agenda for the Special Council meeting of Friday, January 26, 2024 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum: None. 5. By-Laws: a) 2024-016: A By-Law to Appoint a Fire Chief and Repeal By-Law No. 2012-188. Motion No. SC240126-2 Moved by Lavoie, Seconded by Hutcheson Be it resolved a) By-Law No. 2024-016: A By-Law to appoint a Fire Chief and Repeal By-Law No. 2012-188 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 2 of 3 Page 27 of 420 5.c) Minutes of Special Council meeting held on Friday, January 26, 2024... Special Council Minutes — Friday, January 26, 2024 6. Confirmation By-Law: a) 2024-017: Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Friday, January 26, 2024. Motion No. SC240126-3 Moved by Young, Seconded by Clark Be it resolved that By-Law No. 2024-017: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday, January 26, 2024 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 7. Adjournment: a) Motion to Adjourn. Motion No. SC240126-4 Moved by Schell, Seconded by Lavoie Be it resolved that we do now adjourn at 1 :38 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 3 of 3 Page 28 of 420 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Report Wma-Womom:- NEW AccessibilityAdvisoryCommittee COUNTY OF SIMCOE � Tuesday, January 23, 2024 Oro-Medonte Severn Boardroom `� Chair: Doug Mein Members Present: Chair Doug Mein; Vice-Chair Lisa Cohen; Member Caleb Brohm; Member Steven Laurin; County Councillor Sean Miskimins; Township of Adjala- Tosorontio Councillor Ron O'Leary; and Member Melissa Swales Members Absent: Member Lindsay Ann Cox; Member Jan Dobson-Rose; Councillor, Township of Springwater Matt Garwood; Township of Tay Councillor Gerard LaChapelle; and Township of Oro-Medonte Councillor Robert Young Staff Present: Yvonne Aubichon, Clerk, Township of Oro-Medonte; Lacey McKay, Legislative Coordinator, Township of Tay; Sarah Cathcart, Deputy Clerk, Town of Midland; Patrick Trafford, Deputy Clerk, County of Simcoe and Christopher Sargent, Legislative Coordinator, County of Simcoe 1 . Call to Order Chair Doug Mein called the meeting to order at 10:14 a.m. 2. Approval of Agenda Resolution AAC-1-24 Moved by: Member Caleb Brohm Seconded by: Member Steven Laurin That the agenda for the January 23, 2024 meeting of the Joint Accessibility Advisory Committee be approved. CARRIED 3. Disclosure of Pecuniary Interest There were no items for this portion of the agenda. 4. Presentations and Delegations There were no items for this portion of the agenda. Page 29 of 420 Page 1 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... 5. Items of Reference 7 - 11 5.1. Terms of Reference Joint Accessibility Advisory Committee Terms of Reference 13 - 16 5.2. Work Plan 2024 AAC Work Plan 6. Consent Items There were no items for this portion of the agenda. 7. Matters for Consideration 17 - 24 7.1. AAC 2024-013 4th Review of the AODA Update Legislative Coordinator Sargent gave an overview of the report and answered questions from committee members. AAC 2024-013 AAC 2024-013 Schedule 1 Moved by: Member Caleb Brohm Seconded by: Member Sean Miskimins That Item AAC 2024-013, dated January 23, 2024, regarding the 4th Review of the AODA Update, be received; and That the Joint Accessibility Advisory Committee support the recommendations of the 4th Review of the AODA; and That the Committee supports letters being written by Simcoe municipalities to the Minister of Seniors and Accessibility and the Premier of Ontario encouraging the Province to receive the recommendations of the 4th Independent Review of the AODA and develop an action plan for their implementation; and That any such letters be circulated to the member municipalities of the County of Simcoe, the cities of Barrie and Orillia, the Association of Municipalities of Ontario (AMO), the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), and Simcoe County Members of Provincial Parliament. Page 30 of 420 Page 2 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... CARRIED County of Simcoe 25 - 37 7.2 AAC 2024-014 2023 Annual Accessibility Status Report Legislative Coordinator Sargent provided an overview of the Annual Status Report. Committee members provided their input. AAC 2024-014 AAC 2024-014 Schedule 1 Moved by: Member Ron O'Leary Seconded by: Member Steven Laurin That Item AAC 2024-014, dated January 23, 2024, regarding the 2023 Annual Accessibility Status Report, be received; and That the 2023 Annual Accessibility Status Report, attached as Schedule 1 to Item AAC 2024-014, be approved. CARRIED Township of Springwater There were no items for this portion of the agenda. Township of Tay 39 - 42 7.3 CS-2024-09 Annual Accessibility Compliance Report - 2023 Lacey McKay, Legislative Coordinator, Township of Tay provided an overview of the Annual Accessibility Compliance Report. Committee members provided their input. CS-2024-09 Annual Accessibility Compliance Report Moved by: Member Steven Laurin Seconded by: Member Caleb Brohm That Item CS-2024-09, dated January 23, 2024, regarding the Annual Accessibility Compliance Report— 2023, be received. CARRIED Page 31 of 420 Page 3 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Township of Adjala-Tosorontio There were no items for this portion of the agenda. Township of Oro-Medonte 43 - 56 7.4 CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan Yvonne Aubichon, Clerk, Township of Oro-Medonte provided an overview of the Annual Status Report and Multi-Year Accessibility Plan. Committee members provided their input. CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan Appendix A CS2024-02 Annual 2023 Accessibility Status Report and Multi- Year Accessibility Plan Moved by: Member Sean Miskimins Seconded by: Member Caleb Brohm It is recommended: 1. That Report CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for the Township of Oro-Medonte, as presented by Yvonne Aubichon, Clerk, be received by the Joint Accessibility Advisory Committee. 2. That subject to any recommendations proposed by the Joint Accessibility Advisory Committee, the Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for 2024-2028 be endorsed by the Joint Accessibility Advisory Committee. CARRIED Town of Midland There were no items for this portion of the agenda. 8. Other Matters for Consideration 8.1. Accessibility Event Update Page 32 of 420 Page 4 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Legislative Coordinator Sargent provided an update on the proposed Accessibility Event following the meeting of the Accessibility Event Working Group on October 31, 2023. The event is being planned for spring 2025 and will focus on highlighting the contributions of people with disabilities to life in Simcoe County. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. 10. Adjournment Resolution AAC-6-24 Moved by: Member Steven Laurin Seconded by: Member Melissa Swales That the January 23, 2024 meeting of the Joint Accessibility Advisory Committee be adjourned at 11:31 a.m. CARRIED THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL. Next Scheduled Meeting: Tuesday, March 19, 2024 Page 33 of 420 Page 5 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Page 34 of 420 Page 6 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... OF COUNTY SIMCOO S .r-- Joint Accessibility Advisory Committee (AAC) Jointly Serving: The Corporation of the County of Simcoe The Corporation of the Township of Springwater The Corporation of the Township of Tay The Corporation of the Township of Oro-Medonte The Corporation of the Township of Adjala-Tosorontio The Corporation of the Town of Midland Terms of Reference Purpose The Joint Accessibility Advisory Committee ("Committee") is established by the Corporation of the County of Simcoe("Simcoe"), the Corporation of the Township of Springwater ("Springwater"), the Corporation of the Township of Tay ("Tay"), the Corporation of the Township of Oro-Medonte ("Oro-Medonte"), the Corporation of the Township of Adjala-Tosorontio ("Adjala-Tosorontio"), and the Corporation of the Town of Midland in accordance with Ontarians with Disabilities Act 2001, and the Accessibility for Ontarians with Disabilities Act, 2005 ("Acts"), and shall act as an advisory body in accordance with both Acts and all related standards. Responsibilities The Committee shall: a) Provide input on the preparation of the multi-year accessibility plans for consideration by the respective municipal Council. The plans will address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b) Advise on major accessibility issues related to the significant renovation, operation, purchase or lease of buildings or structures or parts of buildings or structures used as municipal buildings with special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Act that the Committee selects as outlined in the Site Plan Review Guideline document. Pagel Page 35 of 420 Page 7 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... OF COUNTY SIMCOS S .r-- c) Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. d) Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. e) Perform other functions that are specified in the Regulations of the Acts. Composition The majority of Committee members must be person with disabilities as required under the Acts and must be residents of the County of Simcoe.All members, when eligible to vote, shall have one vote only. The Committee shall consist of ten to twelve members as follows: a) Five non-elected members who are persons with disabilities,with preference given to appoint at least one eligible resident of: • "Simcoe," • "Springwater," • "Tay," • "Oro-Medonte," • "Adjala-Tosorontio," and • "Midland." b) Five elected officials. When possible, the elected officials will be persons with disabilities. • "Simcoe"Warden (ex-officio), or designate as recommended by the Striking Committee and ratified by County Council, • One member of"Springwater" Council, • One member of"Tay' Council, • One member of"Oro-Medonte" Council, • One member of"Adjala-Tosorontio" Council, and • One member of"Midland" Council. The County may, at their discretion, authorize the appointment of: a) One citizen at large who may not be a person with a disability but who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b) A representative of an organization representing persons with disabilities. Page 2 Page 36 of 420 Page 8 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... OF COUNTY SIMCOS S .r-- Recruitment All participating municipalities will be responsible for advertising recruitment opportunities through local newspapers, local libraries, and relevant organizations representing persons with disabilities. The participating municipalities will each be responsible for promoting recruitment opportunities on their respective website and through their social media accounts and gathering applications. Each of the participating municipalities, at their own expense, may do enhanced advertising. Appointmentof Members Elected officials are to be appointed by their respective Council or in accordance with their applicable by-laws or policies. The respective Councils shall review the applications received within their municipality and appoint one citizen appointee from their municipality and forward that name to the County to form the committee membership. Should one of the participating lower tier municipalities be unable to appoint their citizen appointee, the County Clerk may forward any remaining applications received by the County for their consideration. Term of Appointment a) Elected Officials: • "Simcoe"Council member shall serve for the term of office; • "Springwater' Council Member shall serve for the term as specified by his/her Council; • "Tay' Council Member shall serve for the term as specified by his/her Council; • "Oro-Medonte" Council Member shall serve for the term as specified by his/her Council; • "Adjala-Tosorontio" Council Member shall serve for the term as specified by his/her Council; • "Midland" Council member shall serve for the term as specified by his/her Council. b) Non-elected representatives: • The term shall coincide with the term of Council. Page 3 Page 37 of 420 Page 9 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... OF COUNTY SIMCOS S .r-- • Representatives are eligible for re-appointment. Members may be required to resign from the "Committee" if they have been absent for three consecutive meetings without good cause. ChairNice-Chair The Chair and Vice-Chair of the "Committee" shall be elected at the first meeting of the "Committee" every second year. Quorum More than half of the members eligible to vote must be present in order to transact business. Meetings Meetings may be scheduled as required each year to support staff reporting and the advisory committee providing guidance and conducting facility reviews resulting in improved accessible services and facilities. All meetings shall be held during the day at a location to be determined. Resources The Clerk's Departments for "Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will share the responsibility for administrative support as appropriate, including co-ordination of meetings, compilation of agenda material, and meeting support. Responsibility for creating and distributing the agendas and record of proceedings will reside with "Simcoe". Other staff resources by"Simcoe," "Springwater," "Tay," "Oro-Medonte," "Adjala- Tosorontio," and "Midland" will be available for their respective facility reviews and as required. The effectiveness of having a joint"Committee" will be subject to review by all participating municipal Councils at least once per term. Reporting The "Committee" shall report to the respective Councils, in accordance with the provisions of their respective Procedure By-laws. The presentation of the Committee's activities will be in the form of a report containing a record of those present at the Page 4 Page 38 of 420 Page 10 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... OF COUNTY SIMCOO S .r-- meeting, the items considered, and the recommendations of the "Committee". The respective Councils may only consider and act on the recommendations within their jurisdiction. The "Committee" does not have the authority to specifically direct the activities of staff. Remuneration Non-elected representatives shall be compensated in accordance with the existing policies of the Corporation of the County of Simcoe. Each participating municipality shall reimburse "Simcoe"for all expenses associated with their non-elected representative for all regular meetings and facility reviews annually, effective January 2021. Elected officials shall be compensated in accordance with existing policies of their respective municipalities. Non-elected representatives who are persons with disabilities will be provided, at the expense of their respective municipality, with the resources related to their disability that are deemed necessary for them to fully participate in the "Committee's" activities. The resources could include such things as transportation, sign language, Braille translation etc. Any equipment shall remain the property of respective municipality. Terms of Reference Approved: County Council: November 12, 2019 Township of Springwater: December4, 2019 Township of Tay: February 12, 2020 Township of Oro-Medonte: November 27, 2019 Township of Adjala-Tosorontio: December 11, 2019 Town of Midland: September 6, 2023 Page 5 Page 39 of 420 Page 11 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... 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CU7 c f 22 g 2 § / § t CDg 2 S / /a 7 E 2% e ] a) = 2 / a S� $ — ( a6� \k \ 0M a) k\ E ; ƒ M E _ \ n \ \ \ k \ aQ2 % j % \ \ Ln @ . ® z / » ® ) gb 5@ 5 \ = a c¥ 0- ( /5 CO CU [ ° « ° � « S m § [ = 3 f < � \ < _ < � < ƒ / M ƒ 0 mo _ \ > & w & _ ( k \ o @ ® % Ua/ E= \= 00 ® ° � w = & / \ kCL \ 2 a W 7 % 0 / $ \®\ £ o \ / { _ = o = � » % / /0 / _ § = J Ln s 2 a \ � \ 0 ( k \ k / 2 O m I £ a G § / : ± C.) ° � \ \ _4 0 Z » :L- $ � \ ) / \ / < Page 44 0 420 Page16 0 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... SICOUNTY Of MCOE-^ To: Joint Accessibility Advisory Committee Agenda Section: Matters for Consideration Division: CAO, Warden, Clerk's and Archives Department: Clerk's Department Item Number: AAC - 2024-013 Meeting Date: January 23, 2024 Subject: 4th Review of the AODA Update Recommendation That Item AAC 2024-013, dated January 23, 2024, regarding the 41h Review of the AODA Update, be received. Executive Summary This report provides an update on the recommendations in the Independent 4th Review of the Accessibility for Ontarians with Disabilities Act, 2005(AODA) provided to the provincial government by the reviewer Rich Donovan. Most prominently, the review recommends that the current state of Accessibility in Ontario be declared a crisis, and several priority recommendations to address it be considered. It also recommends that oversight of private sector accessibility be uploaded to the Federal government. No significant changes to practice or oversight by the Joint Accessibility Advisory Committee are expected in the short term as a result of the release of the Review. Background/Analysis/Options The 4th Review of the AODA was released by the Province on December 18, 2023.The report was initially submitted by the reviewer, Rich Donovan, on June 6, 2023. Reviews of the legislation are required every four years as per section 41 of the AODA.The review is of the AODA as a whole, but it focuses primarily on the Provincial government and the majority of the recommendations are specific to them as the regulatory body for the rest of the organizations subject to the AODA. However, many of these recommendations (if implemented) will have a significant impact on how the AODA is governed in Ontario. While the Act does not formally specify an end to reviews, this is the final one prior to the Page 45 of 420 Page 17 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-013 Page 2 January 1, 2025 deadline for implementing the standards under section 1 of the Act and the frequency of future reviews is uncertain. Specific Review Recommendations Specific recommendations comprise the majority of the report, many of them largely relevant only to the Provincial government. It should be noted that the Review is non- binding on the Province, and they are under no obligation to implement any of the recommendations. As of the date of authoring this report, the Province has not released an official response to the Review. A complete listing of the Review recommendations is included as Schedule 1 to this report. The report calls for a number of prominent changes to how accessibility is organized, implemented and enforced in Ontario. Most notably, recommending that the oversight for private sector accessibility be uploaded to the Federal government while retaining municipal and provincial accessibility regulation under the Ministry of Seniors and Accessibility. It also recommends the province declare a state of crisis around accessibility and create a Crisis Committee led by the Premier tasked with implementing a number of high priority initiatives within 180 days. Any actions that take longer than 180 days to implement would require a public explanation. These priority items include: • Create a new Accessibility Agency within one year that would be independent of the legislature and be responsible for oversight of the AODA for Provincial and municipal organizations. The Accessibility Agency would be responsible for: o Oversight of AODA recommendations; o Conducting accessibility research driven by comprehensive data collection and distributing it to stakeholders; o Public sector accessibility enforcement. • Establish emergency response (e.g. fire, tornado) protocols for all provincial facilities that includes safe evacuation of all people with disabilities and implement legislation requiring all places of employment to have similar emergency response protocols. • Direct all Provincial ministries to identify barriers in public and employee experiences to their services and engage on material consultation on overcoming them. • Develop success metrics and a new action plan tasking the province and the new Accessibility Agency clearly defining what success means for accessibility in Ontario. • Leverage economies of scale in public procurement to push third party vendors that fall short of meeting current accessibility standards. Beyond the crisis recommendations, the report calls for both "strategic" and "tactical' recommendations. Strategic recommendations focus on uploading oversight of private sector accessibility to the Federal government. Tactical recommendations are immediate actions that the province can complete following the completion of any crisis recommendations. They set a roughly three-year time frame for implementation. F.-Issued:Da be 2023 Page 46 of 420 Page 18 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-013 Page 3 If implemented, the strategic recommendations would result in a shift of the regulation of private sector accessibilityto the Federal government while retaining Provincial and municipal accessibility regulation under the province. The Federal and Provincial government would work together to create coordinated `quality standards' backed by a funding model tied to compliance. `Quality standards' would be linked to the experience of PWD and may exceed existing building codes and AODA standards. Tactical recommendations, generally lower priority initiatives, generally focus on data collection and encouraging attitudinal change around disability. There are 23 recommendations with the most relevant highlighted below: • Expand collection of disability data metrics to inform analysis of social issues including the development of a public disability dashboard. • Develop a public accessibility action plan and track progress against any new success metrics. • Focus on behavioural change tools to address attitudinal barriers including novel funding initiatives, social influence tools and technological tools. Success in action plans and accountability to be tied to Provincial deputy minister compensation packages. • Develop a framework for cooperation between different levels of government on both cooperation/standardization and enforcement of accessibility issues. This would include an increase in audits and site inspections by the ministry and/or the new Accessibility Agency. • Strengthen enforcement measures through empowering the new Accessibility Agency by increasing the number of accessibility audits and site inspections. The Agency would also be permitted to impose sanctions for non-compliance. • Create the position of the Assistant Auditor General, Commissioner of Accessibility to continue oversight of the AODA beyond the 20-year time frame of the reviews built into the legislation. • Mandate all Provincial buildings be made fully accessible by 2030 following an accessibility audit of all Provincial facilities. • Make `accessibility' a core platform of Environmental, Social and Corporate Governance (ESG) as a way to signal the importance of the issue to all organizations in Ontario. • Increase the use of technology as a stopgap to overcome existing barriers in the built environment such as working from home and expansion of digital governmental services. Recommendations regarding the built environment standards are separated from the rest of the report. It recognizes the financial barriers to full compliance and that the cost of remediation exceeds that which most organizations can afford. Recommended solutions include exploring social impact bonds for high-cost infrastructure as well as negative interest rate loans for built environment improvements. It also advises that the Ministry of Infrastructure become the hub for built environment best practice and identify and disseminate any learnings. F.-Issued:Da be 2023 Page 47 of 420 Page 19 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-013 Page 4 General Findings As with previous Reviews of the AODA, this review has found that the implementation of the AODA and the associated standards has been largely unsuccessful at overcoming the barriers experienced by people living with disabilities.With the Federal government's most recent findings indicating that 27% of the Canadian population has one or more disabilities, an increase of 5%over 2017, this is a significant missed opportunity due to a lack of leadership and enforcement. It calls for increased cooperation and consistency between various levels of government, specifically around the logistical advantages of the Federal government and leadership exhibited by the Provincial government. Unlike previous Reviews, the 4t" Review does not predominantly focus on the state of standard implementation but takes a more holistic approach by looking at the impact on the lived experience of people with disabilities in their ability to attain programs and services. Additionally, it is somewhat critical of the existing process for the development of standards through the overreliance on advisory committees largely populated by accessibility advocates, feeling they are unrepresentative of the typical lived experience of people with disabilities. It recommends the attention should be shifted away from strict adherence to standards and instead towards identifying and overcoming barriers to services that exist to ensure they are equally attainable by all. In the words of the Reviewer, people with disabilities"do not demand standards or definitions, they demand positive experiences similar to that of the rest of the population." The 4t" Review goes one step further than previous reviews, suggesting that this result in a declaration of a crisis around accessibility in the province mandating immediate action on some priority issues such as accessible emergency response, and a lack of success metrics. It also envisions the creation of an Accessibility Agency separate from the legislature with broad authority to implement and enforce standards on the public sector. The Review is similarly critical of the lack of accessibility related data collected at any level, calling it the "biggest missed opportunity over the 17 years of the AODA." It calls for an immediate expansion in this area to allow for informed decision making around accessibility which would in turn allow for an accurate measurement of improvement and greater accountability as a whole. None of the recommendations, if implemented, would have an immediate impact on the practices of the Joint Accessibility Advisory Committee. However, if major changes to oversight such as the creation of an Accessibility Agency do take place, it is reasonable to conclude that significant changes in AAC operations would occur. Increases in enforcement and the implementation of priority recommendations would generate a number of new areas of oversight for the committee. As always, the County of Simcoe is focused on identifying and overcoming the existing barriers to its services, programs and facilities and will continue to work to exceed the existing standards wherever possible, even if no formal changes do take place as a result of this Review. F.-Issued:D—be 2023 Page 48 of 420 Page 20 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-013 Page 5 Conclusion At present, there are no immediate changes anticipated in the practice or procedures of the Joint Accessibility Advisory Committee. The 4th Review of the AODA is non-binding on the Provincial government, and to date no recommendations have been formally implemented. However, it is anticipated that some of the recommendations may be adopted, specifically around emergency procedures and similar matters. Should the province implement any changes to the AODA or the standards because of this Review, staff will provide further updates as appropriate. Financial and Resource Implications There are no financial or resource implications associated with this Item. Relationship to Corporate Strategic Plan E. A Culture of Workplace and Operational Excellence Create and maintain a healthy work environment that: • Supports personal and professional growth; • Promotes effective, open and inclusive communications; • Provides services to residents in a fiscally sustainable and responsible manner. Reference Documents • Independent 4t—h Review of the Accessibility for Ontarians with Disabilities Act AODA Attachments Schedule 1 —4th Review of the AODA Summary of Recommendations Prepared By Christopher Sargent, Legislative Coordinator Approvals Date Patrick Trafford, Deputy Clerk January 15, 2024 Jonathan Magill, County Clerk January 15, 2024 Trevor Wilcox, General Manager, Corporate Performance January 16, 2024 Mark Aitken, Chief Administrative Officer January 17, 2024 F.-Issued:Da be 2023 Page 49 of 420 Page 21 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Page 50 of 420 Page 22 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-013 Schedule 1 Page 1 of 2 4th Review of the AODA — Summary of Recommendations Crisis Recommendations 1. Implement Emergency Response Protocols 2. Focus Deputy Ministers on service delivery and employee experience 3. Create a new agency to elevate AODA delivery above legislature 4. Develop Success Metrics and New Action Plan 5. Accessible Procurement Strategic Recommendations 1. Shift private sector regulation to Federal Government. Ontario to retain regulation of, and focus on, broader public sector 2. While Federal Government is to own laws, standards, and regulation, Ontario maintains control over accessibility of Ontario's broader public sector, under the AODA. The Federal and Ontario governments to coordinate on quality standards tied to funding Tactical Recommendations Area 1: Data, Analytics and Research 1. Build team to collect, analyze, and publish disability research as a public asset 2. Build equitable representation and analysis of the disability population in publicly collected datasets to be used for decision making and evaluation 3. Direct coroner reports to record disability in order to measure relative mortality 4. Develop a province-wide public disability dashboard 5. Establish a panel with PWD to consult on priority issues affecting accessibility 6. Define and update measurable outcomes for accessibility success, reflecting diverse stakeholder needs 7. Develop public accessibility action plan and publicly share and track progress against previously identified milestones 8. Develop public feedback mechanisms for accessibility across the broader public sector Tactical Recommendations Areas 2: Behavioural Change Tools and Mechanisms 1. Pilot accessibility funding initiatives including social impact bonds and customer fees 2. Apply social influence tools to shift public conversations and underlying social norms about disability and accessibility 3. Partner with Ontario's tech leaders to explore low-cost technology solutions to identify leaders in space and build accountability 4. Identify organizational benefits in increasing accessibility and build appeal into communications with private sector stakeholders 5. Deliver nudge-based programs and tools to incentivize more prompt and effective organizational compliance 6. Tie public sector results and execution of accessibility plans to compensation packages at Deputy Minister level 7. Formally recognize disability as a core platform of Environmental, Social and Corporate Governance 8. Explore and pilot technology and digital solutions to bypass built environment barriers Page 51 of 420 Page 23 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-013 Schedule 1 Page 2 of 2 Tactical Recommendation Area 3: Mobilizing Government Actions 1. Develop a cooperation framework between levels of government that clarifies their role in improving accessibility 2. Strengthen enforcement measures 3. Create a permanent position of Assistant Auditor General, Commissioner of Accessibility within the Office of the Auditor General of Ontario Tactical Recommendation Area 4: Built Environments 1. Provide financial and non-financial support for existing and new built environment projects as they pertain to accessibility 2. Audit accessibility of public sector built environments 3. Ministry of Infrastructure to become Centre of Excellence for accessibility in built environments 4. All Provincial buildings to be accessible by 2030 Page 52 of 420 Page 24 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... SICOUNTY Of MCOE-^ To: Joint Accessibility Advisory Committee Agenda Section: Matters for Consideration Division: CAO, Warden, Clerk's and Archives Department: Clerk's Department Item Number: AAC - 2024-014 Meeting Date: January 23, 2024 Subject: 2023 Annual Accessibility Status Report Recommendation That Item AAC 2024-014, dated January 23, 2024, regarding the 2023 Annual Accessibility Status Report, be received; and That, subject to any modifications proposed by the Joint Accessibility Advisory Committee, the 2023 Annual Accessibility Status Report, attached as Schedule 1 to Item AAC 2024- 014, be approved. Executive Summary In May 2018, County Council adopted the County of Simcoe 2019-2023 Multi-Year Accessibility Plan which which has guided the Countys progress towards meeting the legislated requirements of O. Reg. 191111: Integrated Accessibility Standards(IASR) within the Accessibility for Ontarians with Disabilities Act, 2005(AODA). In accordance with the IASR and Multi-Year Accessibility Plan, the County is required to report annually on the progress made towards implementation of the plan and efforts to overcome barriers in the Countys services, programs and facilities. The draft 2023 Annual Accessibility Status Report is attached to this item as Schedule 1 for approval. Background/Analysis/Options The IASR mandates that: 4. (1) The Government of Ontario, Legislative Assembly,designated public sector organizations and large organizations shall, Page 53 of 420 Page 25 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-014 Page 2 (a) establish, implement,maintain and documenta multi-yearaccessibility plan, which outlines the organization's strategy to prevent and remove barriers and meet its requirements under this Regulation; (b) post the accessibility plan on their vebsite, if any, and provide the plan in an accessible format upon request; and (c) review and update the accessibility plan at least once every five years. O. Reg. 191/11, s. 4 (1). (3) The Government of Ontario, Legislative Assembly and designated public sector organizations shall, (a) prepare an annual status report on the progress of measures taken to implement the strategy referenced in clause (1) (a), including steps taken to comply with this Regulation;and (b) post the status report on their website, if any, and provide the report in an accessible format upon request. O. Reg. 191/11, s. 4 (3); O. Reg. 413112, s. 3 (1). The County of Simcoe 2019-2023 Multi-Year Accessibility Plan further requires the posting of an annual report in accordance with the regulations. Highlight's of the County's accessibility accomplishments and progress towards implementation of the standards are set out in this report in a clear manner to meet the necessary legislative requirements. This report should not be viewed as a comprehensive list of the County's accessibility accomplishments, but instead as an overview of major accomplishments and progress made towards compliance with the standards. The County continues to integrate accessibility as a key component of its operations with staff across the organizaion undertaking initiatives on a daily basis to identify and overcome barriers in our services which are not captured in this report. The County of Simcoe 2023 Accessibility Annual Status Report is attached as Schedule 1 to this item. Staff are seeking feedback and approval from members of the Joint Accessibility Advisory Committee on the report and its efforts to meet and exceed the standards. Once approved by the Joint AAC and County Council, the 2023 Accessibility Annual Status Report will be posted on the County Website and made available in alternate formats upon request. This marks the final Accessibility Annual Status Report under the 2019-2023 Multi Year Accessibility Plan covering the period from January 1, 2023 to December 31, 2023. On November 28, 2023 County Council approved the 2024-2028 Multi-Year Accessibility Plan that took effect on January 1, 2024. Future Accessibility Annual Status Reports will inform on the progress towards implementation of the new plan. F.-Issued:Da be 2023 Page 54 of 420 Page 26 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January 23, 2024 Joint Accessibility Advisory Committee -AAC 2024-014 Page 3 Financial and Resource Implications There are no financial or resource implications associated with this Item. Relationship to Corporate Strategic Plan The County of Simcoe's initiatives regarding accessibility are linked to Strategic Direction E—A Culture of Workplace and Operational Excellence and Strategic Priority 1, which provides direction to continue to advance a workplace culture that, promotes efficiencies and effectiveness in fiscal management and service delivery. Accessibility initiatives are also linked to the 2019-2023 Multi-Year Accessibility Plan. The plan outlines the Countys strategy to prevent and remove barriers and meet the requirements of accessibility legislation. Reference Documents • County of Simcoe 2019-2023 Multi-Year Accessibility Plan • County of Simcoe 2024-2028 Multi-Year Accessibility Plan Attachments Schedule 1 — Draft 2023 Annual Accessibility Status Report Prepared By Christopher Sargent, Legislative Coordinator Approvals Date Patrick Trafford, Deputy Clerk January 12, 2024 Jonathan Magill, County Clerk January 15, 2024 Trevor Wilcox, General Manager, Corporate Performance January 16, 2024 Mark Aitken, Chief Administrative Officer January 17, 2024 F.-Issued:Da be 2023 Page 55 of 420 Page 27 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Page 56 of 420 Page 28 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 1 of 9 2023 Accessibility Annual Status Report Introduction The County of Simcoe is pleased to present its 2023 annual status report that demonstrates the progress taken to implement the 2019-2023 Multi-Year Accessibility Plan, as required by the Integrated Accessibility Standards Regulation (IASR) under the Accessibility forOntarians with Disabilities Act, 2005(AODA). The County's 2019-2023 Multi-Year Accessibility Plan was developed in conjunction with persons with disabilities and the County's Joint Accessibility Advisory Committee and subsequently approved by County Council on May 22, 2018. The final plan is posted on the County's website and internal intranet and is made available in alternate formats as requested. This annual report is the final one under the 2019-2023 Multi-Year Accessibility Plan. The 2024-2028 Multi-Year Accessibility Plan was reviewed by the Joint Accessibility Advisory Committee(AAC) and formally approved by County Council on November 28, 2023. The plan took effect on January 1, 2024. The Accessibility Annual Status Report for 2023 highlights the County of Simcoe's efforts to implement the accessibility standards and remove barriers to its services over the pastyear. The County continually strives to ensure the services,programs and facilities that it operates are open and accessible to everyone. The County takes pride in its commitment to accessibility and awareness in meeting and exceeding the requirements of the AODA. 2023 marked the first full year of a return to normal service following the COVID-19 pandemic. While operations have returned to their pre-pandemic level, the County has incorporated many of the learnings of that period to improve the accessibility of its services. Practices such as an expansion of remote access to services and electronic solutions have been retained while resuming standard in-person services allowing for greater choice for residents and visitors alike. With StatsCan reporting that at least 27%of Canadians now identify with at least one disability, the County recognizes that it can and must do more for such a significant segment of its residents. The County acknowledges the incredible contributions that people with disabilities make to life in Simcoe County, and will always continue to foster respect,inclusion and understanding throughout the region. This report and other accessibility information related to the County's programs and services will be made available in alternative formats upon request and are posted to the County of Simcoe's website. Statement of Organizational Commitment The County of Simcoe is committed to providing people with disabilities consistent opportunity and access to County of Simcoe goods, services,and facilities. The County will ensure that policies, procedures, and practices are provided in a manner that is timely and addresses integration, independence, dignity, and equal opportunity. The County will endeavour to follow the compliance schedule within the legislation when implementing each of the requirements addressed in this policy. Source:County of Simcoe Accessibility Standards Policy Page 57 of 420 Page 29 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 2 of 9 Joint Accessibility Advisory Committee The County of Simcoe participates as a member of a Joint Accessibility Advisory Committee with the Township of Oro-Medonte, Township of Adjala-Tosorontio, Township of Springwater, Township of Tay and Town of Midland. The Joint Accessibility Advisory Committee advises the Councils of the participating municipalities on matters regarding the accessibility of their owned and operated facilities as well as programs and services offered by the municipalities. In the fall of 2023, Council for the Town of Midland formally joined the Joint AAC with the support of Midland Council and County Council. The Town of Midland appointed a citizen representative to the committee and participated in the final AAC meeting of 2023. The Town of Midland are expected to begin full participation on the AAC in early 2024. Although the County of Simcoe,Township of Springwater, Township of Tay, Township of Oro- Medonte, Township of Adjala-Tosorontio and Town of Midland have a Joint Accessibility Advisory Committee,the five participating municipalities continue to maintain and implement separate multi-year accessibility plans and prepare separate annual status reports. The members of the 2022-2026 Joint Accessibility Advisory Committee are listed below: Joint Accessibility Advisory Committee Members • Doug Mein, Chair(Citizen Appointee) • Lisa Cohen,Vice-Chair (Citizen Appointee) • Caleb Brohm (Citizen Appointee) • Lindsay Ann Cox(Citizen Appointee) • Jan Dobson-Rose(Citizen Appointee) • Steven Laurin (Citizen Appointee) • Melissa Swales(Citizen Appointee) • County Councillor Sean Miskimins (County of Simcoe) • Councillor Matt Garwood (Township of Springwater) • Councillor Gerard LaChapelle (Township of Tay) • Councillor Ron O'Leary(Township of Adjala-Tosorontio) • Councillor Robert Young (Township of Oro-Medonte) Community Accessibility Partnerships The Clerk's Department maintained membership in the Ontario Network of Accessibility Professionals(ONAP), which is comprised of staff at municipalities and other broader public sector organizations across Ontario. The Clerk's Department maintained regular contact with the group via email in order to share information and resources and discuss accessibility questions and concerns.County staff participated in the 2023 ONAP Conference held in Page 58 of 420 Page 30 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 3 of 9 Waterloo in April 2023. Additionally, staff participated in planning for the fall 2023 ONAP Conference. Staff were also engaged by the Ministry of Seniors and Accessibility in the planning of a networking event between members of ONAP and the Ministry planned for early 2024. In all instances,staff took the opportunity to highlight matters of importance to the County and AAC members to relevant decision makers with both ONAP and the Ministry. County staff continue to connect with accessibility professionals both internally and externally to ensure ongoing compliance with the standards and accessibility best practice. Council Proclamations to Promote Accessibility and Disability Awareness The County of Simcoe believes that recognition and awareness of the lives and accomplishments of people with disabilities is essential to true representation in the Community. Council of the County of Simcoe issued proclamations for National Accessibility Week(May 28 —June 3, 2023) and International Day of Persons with Disabilities (December 3, 2023). Various press releases were issued for major accessibility achievements such as the 2022 Annual Accessibility Status Report and the 2023 Age-Friendly Seniors Housing Grant. Accessibility Planning and Reporting This annual status report outlines the County of Simcoe's accessibility activities and accomplishments over the past year. This report meets the annual status reporting that is required by the IASR under the AODA and will be posted on the County's website. The County of Simcoe and participating municipalities prepared a 2023 Joint Accessibility Advisory Committee Work Plan. The work plan outlined projects and tasks for the Joint Accessibility Advisory Committee for 2023. The County continued to monitor changes to legislation and the IASR including reports of the Provincial government and associated review bodies. Customer Service Compliance with the Customer Service Standards The County of Simcoe maintained its compliance with the Customer Service Standards, including the legislative requirements for use of service animals,support persons, and assistive devices. The County notified the public when there was a service disruption to facilities, programs and services that are used by persons with disabilities. Training on accessible customer service is provided to all new employees, as part of the County's "Creating an Accessible Simcoe County" training program on the Learning Management System. Response and Tracking of Resident Feedback and Accommodation Requests Service Simcoe continues to track and respond to all feedback, concerns,and requests from residents. Responses were provided in a timely manner and considered each person's needs and the County's ability to meet those needs and requests.Accessibility related topics of particular note to residents included: • Access to LINX+ Specialized Transit service • Accessibility features of LINX and LINX+ vehicles and stop locations Page 59 of 420 Page 31 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 4 of 9 Accessibility Planning and Reporting Training The County continued to provide training on the AODA and its Regulations, the Ontario Human Rights Code, and general accessibility and disability awareness to County of Simcoe employees. Records are kept on the completion of the training as per the legislative requirements. In 2023, 114 employees of the County completed all four modules of the Accessibility Training e-learning program. Additionally, 297 new employees completed the accessibility modules of the new employee orientation e-learning program. Information and Communication Accessible formats and Communication Support The County of Simcoe continued to incorporate accessibility features into both internal and external documents created by its many Departments. Considerations include font size and style, color contrast, spacing,use of white space,and use of formatting techniques such as bold, italics, underlining and use of capital letters. In addition, the County provided documents in alternative format and/or with communication support, upon request. The County of Simcoe continues to utilize a software application called Siteimprove to regularly check the accessibility features of the public website,based on criteria set out in the Web Content Accessibility Guidelines (WCAG 2.0). The County of Simcoe's Information Technology Department and web content contributors receive regular reports on the accessibility of their Department's webpages including PDF documents.Siteimprove identifies any formatting or style errors on webpages as well as incorrect HTML codes and highlights those errors so they can be fixed. County staff are in the process of developing a new corporate website that will include enhanced accessibility features and ensure compliancewith WCAG 2.0 standards. The updated Simcoe.com website is set to be launched in early 2024. Employment Accessible Employment Policies and Procedures The County of Simcoe recognizes that only through a diversity of viewpoints and lived experiences of our staff can we most appropriately service our residents.The County of Simcoe maintained its compliance with the employment standard by monitoring and documenting employment policies and procedures,where required, to provide accommodations in all stages of hiring and employment. Accessible formats and communications supports are made available to employees as required. The County communicates to employees about workplace emergency response information and plans. A comprehensive return to work process for individuals dealing with both short and long-term disabilities is in place to ensure that staff are accommodated in a manner suitable to their abilities, either temporarily or permanently. The County of Simcoe is working to expand messaging both internal and external regarding its commitment to accessible employment and workplace accommodations to ensure that the County employs a workforce to best support the needs of Simcoe County residents. Page 60 of 420 Page 32 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 5 of 9 General Transit plays a crucial role in the ability for people with disabilities to fully engage in the services,programs and facilities available across the region. The County of Simcoe is committed to ensuring the transit services it provides meetthe highest standards of accessibility to achieve this goal. The County of Simcoe continues to operate and expand both conventional and specialized transit through its LINX and Linx Plus ("LINX+") programs.Specialized transit provides a vital on-demand point to point transit service for qualified individuals in a timely manner at no additional cost over conventional transit. LINX transit experienced a significant year-over-year increase in ridership of both its conventional and specialized transit services. The County takes pride in ensuring the highest standards of accessibility in its transit service is provided to its ridership. The County has continued to ensure its compliance with the Transportation Standards Regulation. This includes: • Ensuring current information regarding specialized transit, conventional transit, routes and services available are posted for the public's information on the County's website. • Providing appropriate notice of service interruptions for both conventional and specialized transit and taking reasonable steps to accommodate people with disabilities in the event of non-functioning equipment. • Providing notice to the public of accessible equipment and features of all vehicles, routes and services,and providing said information in accessible formats upon request. • Ensuring its operator First Student trains all transit operators on accessible service as well as job-specific training for: o The safe use of accessibility equipment and features; • Acceptable modifications to procedures in situations where temporary barriers exist, or accessibility equipment on a vehicle fails; o Emergency preparedness and response procedures that provide for the safety of persons with disabilities; o Ensuring mobility aids and assistive devices are stored safely within reach of the person with the disability who uses the assistive device at no charge. • Receiving, evaluating and responding to feedback from members of the public on accessibility matters and barriers to service. • An application process for visitors to the County of Simcoe who wish to temporarily access specialized transportation services that ensures appropriate access to qualified individuals while offering the same fares and hours of service as conventional transit. Use and Inspection of Accessible Vehicles at Long Term Care Facilities The County continued to operate para-transit vehicles at the long-term care facilities for resident transport. Inspection occurred regularly to ensure accessible and safe transport and to meet Page 61 of 420 Page 33 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 6 of 9 requirements of applicable legislation such as the Highway Traffic Act. Equivalent services are available upon request should the long-term care vehicles not be accessible to all residents. Simcoe County LINX and LINX+Transit Service The County of Simcoe continued to operate its conventional and specialized public transit system that links major urban hubs' local transit authorities with the County of Simcoe. LINX+ provides services to people with disabilities, including a fleet of accessible minibuses. For those individuals who cannot use conventional Transit, LINX Plus offers door-to-door service with specialized vehicles within one 1 km of our conventional routes. Throughout 2023, average trip distance continued to grow as ridership increased,especially during peak periods. • 2023 Ridership o Conventional —253,240 (forecast) • Specialized—1608 Ridership for specialized transit in 2023 saw significant growth,with a total of 1,608 riders.This figure represents an increase of 33.33% from 2022. From January 2023 to December 2023, 140 applications were received for specialized transit. This was the highest number of applications in a single year, representing an 87% increase in applications over 2022. In instances where applications were refused, County staff followed up with the applicant to make them aware of their status and to help them resubmit their application. Residents can learn more about the accessible transit service on the LINX+ accessible transit website. Seven new stops have been added to the existing six transit routes to providing greater accessibility and transit options for residents across Simcoe County and beyond. LINX Transit completed a thorough assessment of transit stop hazards and ensured compliance with the AODA at County stops in 2023. Transit bookings have been streamlined through an automated scheduling system as a way to decrease wait times and improve efficiency of service. Development began on a comprehensive passenger assistance program to provide additional support to individuals with mobility challenges during their transit experience. The transit passenger assistance program will enhance the overall experience and accessibility of public transportation for individuals with unique needs or those requiring additional support. 2023 saw the approval of a new Transportation Master Plan by the Council of the County of Simcoe.As part of this process,a five-year Transit Plan and a 10-year Transit Vision will be developed to better serve all transit customers while ensuring the highest level of accessibility. The County welcomes any feedback, suggestions or improvements to enhance accessibility of services during the development of these vital steering documents. As per the AODA, LINX Plus allows registered visitors from other municipalities to access LINX+ services.Registered users of LINX Plus from Simcoe County also are provided with the benefit of accessing other specialized transit agencies'services throughout the GTHA through our Cross-Boundary agreements. Current partnerships include the City of Barrie, City of Orillia, York Region, the Toronto Transit Commission(TTC),and others. Page 62 of 420 Page 34 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 7 of 9 Training In-person operator training resumed following the pandemic,with each session spanning 24 hours and covering a comprehensive curriculum that includes defensive driving, customer service, AODA compliance and accessible customer service,mobility aid securements,and other accessibility related topics. T ransit Ve h icle Standards All transit vehicles are sourced through a procurement process that ensures the inclusion of all required accessible features such as: • Priority seating for people with disabilities adjacent to entrances/exits • Visual and verbal announcements of routes and stops • Lifting devices, stop request buttons, and grab bars In June 2023, LINX Transit ordered four fully accessible conventional buses and one specialized for delivery in early 2025. In spring 2023, the County of Simcoe underwent an AODA desk audit of its transit vehicles by the Ministry of Seniors and Accessibility. This comprehensive Provincial audit reviewed the County's transit fleet for compliance with the transportation standards. The County provided policies, procedures, videos and images showing full compliance with various aspects of the transportation standards including: • Accessible vehicle procurement • Pre-boarding and on-board announcements • Allocated mobility aid spaces • Stop requests and emergency responses controls • Lighting and flooring • Lifting devices Design of Public Spaces (Built Environment) Barrier-free Design Features in County Facilities The County continued to incorporate accessible features in renovations and upgrades to facilities. Ontario Building Code requirements are followed, and consideration is given to barrier- free design features that improve accessibility for persons with disabilities. The 2023 Age Friendly Seniors Housing Grant was launched for retrofit and upgrades for accessibility modifications to units to allow seniors to live independently in their communities for as long as possible. A total of$500,000 is available annually for eligible Seniors Housing grant projects to finance accessible improvements such as ramps,handrails, chair and bath lifts, grab bars, and more. In 2023, the County of Simcoe supported 83 age-friendly projects:50 bathroom Page 63 of 420 Page 35 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 8 of 9 modifications, 16 stair lifts, 16 ramps,handrails or entranceways, and one dementia related modification. Accessible modifications to the County's existing communityand social housing stock continues with the addition of accessible units and accessible features such as elevators at a variety of sites.The County received a Seniors Community Grant which was used to buy raised garden beds at County owned Seniors' Campuses allowing for accessible gardening by residents. Solid Waste Management The Solid Waste Management Department allows residents to swap the size of the waste collection cart to a smaller size for easier manoeuverability through the Waste Cart Accommodation program. If a resident is unable to roll their cart to the curb for collection they are able to fill out an application to be evaluated for an accessibility accommodation. Informing residents of changes to waste collection in an accessible manner remains a priority for the County. The Solid Waste Management Department advertises collections information in multiple ways including mailing directly to the homeowner notices of changes,a calendar which is available in an accessible format,online on the County website and social media platforms, radio advertising, the Simcoe County Collects App and the Service Simcoe staff are available to answer questions by phone or email. Age-Friendly Initiatives A refresh of the Positive Aging Strategy was undertaken in 2023 including the release of a positive aging survey to better understand the most pressing age-friendly priorities in the community and gather feedback on priorities implemented as part of the 2018-2023 plan. The Age-Friendly Advisory Committee consists of approximately 40 members.The committee continues to meet quarterly. The goal of the committee is to engage community members to provide feedback and identify priorities included within the WHO Age-Friendly framework that focuses on the eight domains within our communities.To increase awareness in communities, share best practices and identify new initiatives to help support healthy aging. A representative of the Clerk's Department joined the Age-Friendly Advisory Committee in fall 2023 to provide input and expertise on accessibility matters to staff. Ontario Works Ontario Works Policies&procedures have been updated to allow flexibility for the circumstances to offer home visits. Caseworkers now conduct home visits to drop off documents,meet with individuals for document signing for those individuals facing barriers to attending on-site appointments. The use of email and other electronic communications means initially piloted during the pandemic has been formally embedded into the Ontario Works service delivery model. This has assisted in enhanced communication between the department and the public. This has allowed for greater access to documentation, allowed embedding hyperlinks of services into a document supporting those with literacy, cognitive, or ABIs to better able navigate resources and/or access supports.Where possible,phone updates are now included as a regular service delivery practice. Page 64 of 420 Page 36 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... AAC 2024-014 Schedule 1 Page 9 of 9 In October 2023, a Special Caution and Service Delivery Flag review began to ensure that all files are reviewed and updated accordingly. This will allow those with visual impairments, hearing, physical, cognitive, or significant mental health concerns to be captured and appropriate case management and service delivery steps taken. Contact Information This Accessibility Annual Status Report for 2023 will be available on the County of Simcoe's website and internal Intranet. This documentwill be available in alternate format or with communication support, upon request. The County of Simcoe welcomes all questions and comments on the 2023 Annual Status Report and accessibility matters in general. Please contact the County in person, by mail, telephone, email or fax. County of Simcoe Clerk's Department 1110 Highway 26 Midhurst, ON L9X 1 N6 Telephone:705-726-9300 Extension 1305 Toll Free:1-866-896-9300 Customer Service:705-735-6901 Fax: 705-725-1285 Email: clerks(ab_simcoe.ca Website:simcoe.ca Page 65 of 420 Page 37 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Page 66 of 420 Page 38 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Y Staff Report To: Joint Accessibility Advisory Committee Department: Corporate Services Report Number: CS - 2024-09 Meeting Date: January 23, 2024 Subject: Annual Accessibility Compliance Report - 2023 Recommendation That Item CS-2024-09, dated January 23, 2024, regarding the Annual Accessibility Compliance Report - 2023, be received. Executive Summary In 2005, the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), was passed by the Provincial Government with the intent of achieving accessibility with respect to goods, services,facilities,employment, buildings, structures and premises by January 1, 2025. The AODA is supported by the Integrated Accessibility Standard Regulation O. Reg. 191/11 (IASR) which consists of standards addressing Customer Service, Information and Communication, Employment, Design of Public Spaces, Built Environment, and Transportation. Per Section 4 of the IASR: "The Government of Ontario, Legislative Assembly and designated public sector organizations shall: 4.(1)(a) establish, implement, maintain and document a multi-year accessibility plan, which outlines the organization's strategy to prevent and remove barriers and meet its requirements under this Regulation; Page 67 of 420 Page 39 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January23, 2024 CS - 2024-09 Page 2 (b) post the accessibility plan on their website, if any, and provide the plan in an accessible format upon request; and (c) review and update the accessibility plan at least once every five years. 4.(3) The Government of Ontario, Legislative Assembly and designated public sector organizations shall, (a) prepare an annual status report on the progress of measures taken to implement the strategy referenced in clause (1)(a), including steps taken to comply with this Regulation; and (b) post the status report on their website, if any, and provide the report in an accessible format upon request." The Township's 2023-2027 Multi-Year Accessibility Plan further details the Township's commitment to accessibility planning: "The Township of Tay is committed to increasing and enhancing accessibility to its programs, services, and facilities.The Township has moved steadilytowards providing a higher level of accessibility to its services, programs and infrastructures. The goal is to incorporate accessibilityas a part of everyday life and maintain it as a core element to Township services." Background/Analysis/Options The Township is a member of the Joint Accessibility Advisory Committee (JAAC) which consists of membership from the County of Simcoe, Town of Midland, Townships of Tay, Springwater, Oro-Medonte and Adjala-Tosorontio. The Township provides training on the AODA and its regulations, the Ontario Human Rights Code, and general accessibility awareness to new employees. Records are kept on the completion of the training as per the legislative requirements. In 2023, 50 employees received training; AODA online and Workplace specific training. The Township maintained its compliance with the Customer Service Standards, including the legislative requirements for use of service animals, support persons, and assistive devices. With the onset of COVID-19 in 2020, customer service standards were adjusted in order for the municipality to provide continued essential services when the office was closed to the public. Precautions and safety protocols affecting the public, Council members and staff were implemented, including the introduction F.-Issued:Aa y2024 Page 68 of 420 Page 40 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January23, 2024 CS - 2024-09 Page 3 of remote video Council and Committee meetings. Since 2023, all Council and Committee of the Whole meetings, whether held in-person or virtually, have been live streamed to the Tay Township YouTube channel. This allows members of our community who are not able to attend Council meetings in person at the municipal office, to view the meetings from the comfort of their own home. These recordings will remain accessible to the public for one year after each meeting on the Township YouTube channel. In addition, throughout 2023, the Township completed many facility upgrades to increase accessibility across the municipality. A summary of these upgrades are listed below: • 2023 - Waverley Park received a new accessible playground structure 2023- Oakwood Outdoor Rink received a new hard surface (asphalt), which now makes the outdoor rink fully accessible • Ongoing - Accessible parking spaces repainted as required as they are reviewed annually by staff • Ongoing - Accessible parking spaces continue to be improved with signage Staff continue to identify and rectify accessibility challenges throughout the Township in an effort to remove barriers for members of our communities, as well as visitors, with a goal of continually increasing the accessibility of our municipality. Financial and Resource Implications There are no financial or resource implications associated with this Item. Relationship to Strategic Plan Not Strategic Plan Specific - Regulatory Compliance Reference Documents There are no reference documents associated with this Item. Attachments There are no attachments to this Report. F.-Issued:Ja ry2024 Page 69 of 420 Page 41 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... January23, 2024 CS - 2024-09 Page 4 Prepared By Katelyn Johns, Municipal Clerk Approvals Date Andrea Fay, Chief Administrative Officer January 12, 2024 F.-Issued:J—ry2024 Page 70 of 420 Page 42 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Township of Staff Report Proud Heritage,Exciting Future To: Joint Accessibility Advisory Committee From: Yvonne Aubichon, Clerk Meeting Date: January 23, 2024 Report No.: CS2024-02 Subject: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for the Township of Oro-Medonte, as presented by Yvonne Aubichon, Clerk, be received by the Joint Accessibility Advisory. Committee. 2. That subject to any recommendations proposed by the Joint Accessibility Advisory Committee, the Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for 2024-2028 be endorsed by the Joi9nt Accessibility Advisory Committee. Background The Township's Multi-Year Accessibility Plan is a requirement under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). It is a five-year plan to identify, remove, and prevent barriers across the Corporation by committing to initiatives and outcomes to ensure that people of all abilities can participate in the Township's goods, services, facilities and information. An Annual Accessibility Status Report is required to demonstrate the Township's progress in fulfilling the requirements of the Integrated Accessibility Standards Regulation 191/11 (IASR) under the AODA. Corporate Services January 23, 2024 Report No. CS2024-02 Page 1 of 3 Page 71 of 420 Page 43 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Analysis This report is being presented to the Joint Accessibility Advisory Committee for their recommendations and subsequent approval by the Township of Oro-Medonte's Council. While the Annual 2023 Accessibility Status Report is usually submitted under separate cover, this year staff have combined the Annual Accessibility Status Report and Multi- Year Accessibility Plan for ease of reference and to provide a history of our achievements to date, as well as to outline the Township's continued commitment to fulfilling the legislative requirements of the AODA for an accessible Ontario for all. The previous multi-year plan was in place from May 2019 and shall remain in effect until the approval of the 2024-2028 plan. Financial/Legal Implications/Risk Management There are no immediate budget implications to the plan itself, but rather are addressed within the annual or multi-year budget(s) under the various projects and initiatives as they are scheduled for undertaking. Policies/Legislation Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Ontario Human Rights Code Corporate Strategic Priorities Community Engagement Consultations Various Township Departments Attachments Appendix A Re: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Conclusion An Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan are presented as a requirement of the AODA and IASR Regulation 191/11. The combined report and plan are presented to the JAAC for consideration and recommendations and subsequently to Council for final approval. Corporate Services January 23, 2024 Report No. CS2024-02 Page 2 of 3 Page 72 of 420 Page 44 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Respectfully submitted, Yvonne Aubichon, Clerk, January 16, 2024 Approvals: Date of Approval Donna Hewitt, Director Corporate Services January 16, 2024 Corporate Services January 23, 2024 Report No. CS2024-02 Page 3 of 3 Page 73 of 420 Page 45 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Page 74 of 420 Page 46 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Township of �� Proud Heritage,Exciting Future Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Page 75 of 420 Page 47 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Table of Contents 1.0Introduction ............................................................... ....................... 3 2.0 Municipal Profile ......................................................................... . 3 3.0 Definitions ....................................................................................... 4 4.0 Reflecting on the Impacts of COVID-19 ......................... ................. 5 5.0 Joint Accessibility Advisory Committee ........................................... 5 6.0 Our Commitment to Accessibility ...................................................... 7 7.0Identifying Barriers ............................................................... 7 7.1 Consultation ................................................................ 8 7.2 Review and monitoring ....................................................... 8 7.3 Communication ............................................................... 8 7.4 Feedback ............................................................... 8 8.0 Integrated Accessibility Standards (IASR).................................................. 8 8.1 Accessible Customer Service Standard........................................... 9 8.2 Transportation Standard ................................................ 9 8.3 Information and Communication Standard................................. 9 8.4 Employment Standard .......................................................... 9 8.5 Built Environment Standard ........................................................ 10 9.0 Summary............................................................................ 10 2110 Page 76 of 420 Page 48 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 1 .0 Introduction The journey for an Accessible Ontario for all by 2025 started eighteen (18) years ago when the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Accent on June 13, 2005. The purpose of the AODA is to develop, implement, and enforce accessibility standards or rules so that all Ontarians will benefit from accessible services, programs, spaces and employment. The Integrated Accessibility Standards (IASR) set out in Regulation 191/11 under the AODAoutlines the standards by which a more accessible Ontario is to be achieved. Afive-year plan is also required under the AODA,which further mandates the continued removal and prevention of barriers that limit the things people with disabilities can do, the places they can go and the attitudes of service providers toward them; ensuring an accessible Ontario for all. These five (5) standards as named below, are addressed further in the plan: • Customer Service • Transportation • Information and Communication; • Employment; • Built Environment (Design of Public Spaces) In addition to the AODA, the Ontario Humans Rights Code(the Code) prohibits actions that discriminate against people based on a multitude of protected grounds, including one's disability. The Code embodies similar principles to that of the AODA in which equal opportunity and respect are provided to all. 2.0 Municipal Profile Oro-Medonte is a thriving rural community of more than 20,000 full-time residents. Covering 61,000 hectares of land in the heart of Simcoe County, the Township is highlighted by a picturesque landscape of prominent rolling hills and nearly 40 kilometres of beautiful Lake Simcoe shoreline. Located between the cities of Barrie and Orillia, Oro-Medonte serves as the gateway through which Northern and Southern Ontario are connected and is conveniently situated for residents, tourists, and businesses alike. With a rich history, an abundance of outdoor recreational opportunities, and a flourishing arts &culture scene, Oro-Medonte provides a quality of life that is truly unmatched. 3.0 Definitions 3110 Page 77 of 420 Page 49 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Accessible Formats: May include, but are not limited to, large print, plain language, recorded audio, or electronic, such as Word, PDF,Rich Text, or HTML, formats, Braille, and other formats usable by persons with disabilities. Assistive Device:A technical aid, communication device, or medical aid modified or customized, that is used to increase, maintain, or improve the functional abilities of people with disabilities. Barrier: Anything that prevents a person with a disability from fully participating in all aspects of society because of their disability, including a physical barrier, an architectural barrier, information or communication barrier, an attitudinal barrier, or policy or practice. Communication Supports: May include, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language, and other supports that facilitate effective communication. Communications: The interaction between two (2) or more persons or entities, or any combination of them, where information is provided, sent, or received. Disability: The term disability covers a range of visible and invisible conditions that may have been present from birth, caused by an accident, or developed over time. For instance, disabilities include: • Blindness or visual impairment, deafness or hearing impairment, speech, physical or mobility disabilities,such as, paralysis, amputation, difficulty with balance or co-ordination, brain injury, epilepsy, intellectual disabilities,learning disabilities, mental health challenges, reliance on a service dog or animal; such as a guide dog, or on a mobility device; such as wheelchair, walker or cane. Information: Data, facts, and knowledge that exists in any format, including text, audio, digital, or images, that convey meaning. Medical Aid:An assistive device which may include, but is not limited to, respirators and portable oxygen supplies. Mobility Aid: A device used to facilitate the transport, in a seated posture, of a person with a disability. Examples include, but are not limited to, wheelchairs, scooters, and walkers. Mobility Assistive Aid: A cane, walker, or similar aid. Service Animal: Any animal specially trained to provide support or perform tasks for a person with a disabilityto benefit the individual's daily life. 4110 Page 78 of 420 Page 50 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Support Person: Another person, identified by the service provider, who accompanies the person with a disability in order to help with communication, mobility, personal care or medical needs or with access to goods, services, or facilities. 4.0 Reflecting on the Impacts of COVID-19 Despite the pandemic's significant impact on service delivery worldwide, Senior Management and Township staff where able to pivot as the COVID-19 pandemic evolved to ensure that compliance with health and safety guidelines were adhered to. Some of the key initiatives staff undertook to stop the spread of COVID-19 and protect the vulnerable sector, while still continuing to provide goods, services and information/communication to Residents and Stakeholders were: • Implementation of online meeting platforms; • Initiating public facing software, remotely accessed application initiatives; • Enabling on-line registrations and payments for services; • Creation of Standard Operating Procedures for business continuity; • Hosting online Council meetings enhancing accessibility; • Installation of plexi-glass barriers to prevent the spread of disease; • Release of public health updates; • Adequate signage in public spaces; • Signage advising of health unit protocols; • Remote working agreements for staff; and • Disbursement of sanitization and masks for use in public spaces. Throughout the challenges faced during the pandemic, staff remained cognizant of the AODA's legislative requirements. In fact, the pandemic expedited implementation of digital initiatives resulting in an accelerated move toward an accessible Ontario for all. 5.0 Joint Accessibility Advisory Committee The AODA requires that municipalities with populations greater than 10,000 form an accessibility advisory committee, which may be joint with multiple municipalities. Since 2015, the County has facilitated a Joint Accessibility Advisory Committee (JAAC)in cooperation with participating lower tier municipalities that have elected to share costs and resources rather than operate separate committees, as permitted under the AODA. These municipalities include the Townships of Oro-Medonte, Adjala-Tosorontio, Springwater and Tay, alongside the County of Simcoe and most recently the Town of Midland. The administration for this committee i.e. scheduling, agenda, minutes, streaming, etc. is facilitated by the County. 5110 Page 79 of 420 Page 51 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 The JAAC consists of ten to twelve members as follows: a) Five non-elected (citizen) members who in accordance with Section 29.3 of the AODA, are persons with disabilities. b) Five elected officials, wherever possible people with disabilities, consisting of the County Warden or a designate as ratified by Council and one member of Council of each of the participating municipalities The County may, at their discretion, authorize the appointment of: a) One citizen at large who may not be a person with a disability but who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b) A representative of an organization representing persons with disabilities. The Committee shall: a) Provide input on the preparation of the multi-year accessibility plans for consideration by the respective municipal Council. The plans will address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b) Advise on major accessibility issues related to the significant renovation, operation, purchase or lease of buildings or structures or parts of buildings or structures used as municipal buildings with special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Act that the Committee selects as outlined in the Site Plan Review Guideline document. c) Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. d) Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. e) Perform other functions that are specified in the Regulations of the Acts. 6.0 Our Commitmentto Accessibility 6110 Page 80 of 420 Page 52 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Municipal governments play a crucial role in the planning and development of our communities. Be it maintenance of streets, parks, beaches, public buildings, communications and information through social media and the Township website, provision and maintenance of municipal water and waste water services, fire and emergency services, planning and development processes, facilitating municipal elections or enforcing the barrier-free access requirements under the Ontario Building Code, all initiatives in some way affect the day to day lives of persons of all abilities within our community. The Township of Oro-Medonte maintains its commitment to the principles of independence, dignity, inclusion and equality through the provision of quality goods, services, facilities and information in an accessible manner that respects all persons. We believe in inclusion and continue our commitment to removing and preventing barriers by meeting the needs of people with disabilities in a timely manner remaining steadfast to the legislative mandate of an accessible Ontario by 2025. 7.0 Identify Barriers The intent of the Multi-Year Accessibility Plan is to prevent, identify, and remove barriers and obstacles that stand in the way of persons with disabilities from being able to access goods, services, facilities, and information. A barrier is defined as anything that prevents a person with a disability from fully participating in aspects of society because of a disability or limitation. The traditional definition of a barrier used in the context of accessibility has been expanded to include obstacles beyond physical boundaries. There are several categories of barriers to consider: Attitudinal Barrier: An attitudinal barrier is prejudgments or assumptions that directly or indirectly discriminate. For example, assuming that all visually impaired persons can read Braille. Communication Barrier: A communication barrier includes obstacles with processing, transmitting, or interpreting information. For example, print on a brochure that is too small to read, or documents that are not available in alternative formats. Environmental Barrier: An environmental barrier includes features, buildings, or spaces that restrict or impede physical access. For example, a doorknob that cannot be operated by a person with limited upper-body mobility and strength or a doorway that is too narrow to access by a person in a motorized scooter. Systemic Barrier: A systemic barrier is a barrier within an organization's policies, practices, and procedures that do not consider accessibility. For example, a practice of announcing important messages over an intercom that people with hearing impairments 7110 Page 81 of 420 Page 53 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 cannot hear clearly or listing a driver's licence as an employment qualification for an office position, may prohibit persons with visual impairments from applying. Technological Barrier: A technological barrier occurs when technology cannot or is not modified to support various assistive devise and/or software. For example, a website that does not provide for increased text size or contrast options. 7.1 Consultation All Joint Accessibility Advisory Committee (JAAC)meetings are open to the public. Township staff, JAAC members and members of the public have opportunity for input into the plan. 7.2 Review and monitoring Annual status reports are conducted on the Township's progress in prevention and removal of barriers through the multi-year accessibility plan. 7.3 Communication Copies of the plan and annual reports are made available in alternate format upon request and are posted on the newly designed Township's website. 7.4 Feedback Feedback is encouraged and welcome, as it provides staff with an opportunity to better serve persons of all abilities. The Township's Accessibility Policy speaks to the feedback process which is an integral part of identifying barriers. The feedback form or process is accessible to persons with disabilities on the newly designed Township website and through accessible format, upon request. 8.0 Integrated Accessible Standards Regulation (IASR) The integrated Accessibility Standards Ontario Regulation 191/11 includes standards for Customer Service, Employment, Transportation, Design for Public Spaces(including the built environment), Information and Communication. Each standard has a phased in approach for compliance based on organization type and size, with the goal of a fully accessible Province by 2025. Listed below are the standards and annual report of the Township's achievements for 2023. 8.1 Accessible Customer Service Standard 8110 Page 82 of 420 Page 54 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 The Accessible Customer Service standard requires that services be delivered in a manner that supports dignity and independence, integration, and equal opportunity for all. The Township has developed policies and procedures in accordance with IASR. The policies and procedures are reviewed and amended as necessary and initiatives to enhance customer service are undertaken. In 2023 the Township continued its roll out of online application and permitting systems through cloud permit for Building and Planning Applications and the Township's online parking permit system are just some examples of the Township's continued commitment to enhanced accessibility Customer Service initiatives. A public facing software providing access to taxpayers' own information remotely through Virtual City Hall is scheduled for launch in 2024. 8.2 Transportation Standard The Transportation Standard sets out the requirements to prevent and remove barriers pertaining to public transportation, including buses and taxis. The Township does not have a municipal public transportation system; however, a public transportation system is facilitated through the County of Simcoe, which the Township is a lower tier municipality of. 8.3 Information and Communication Standard The Information and communication standard requires the Township to communicate and provide information in ways that are accessible to persons with disabilities. With change over in staff, the Clerk's department will ensure heightened diligence in sharing literature and continuous training on how to create accessible documents. The Township has a full time communications officer dedicated to all communications related to the business of the Township i.e., meeting highlights, communication releases, Township initiatives, public notices, etc. and in 2023 the Township transitioned from a short term contract to a full time website coordinator position furthering the Township's commitment to ensuring full compliance of the Township's newly designed website with Web Content Accessibility Guidelines (WCAG 2.0) standards and future WCAG AAA standards as they come into effect. The Communication Officer and Website Coordinator staff work in concert with the various departments to achieve accessible communications for all. 8.4 Employment Standard The Employment Standard sets out the requirements to support the recruitment and accommodation of employees with disabilities. These requirements, as well as the Human Right Code form part of the Township's Accessibility Policy and continue as part of the recruitment practices: Recruitment, Assessment and Selection, Accessible Formats and Accommodation Support for Employees, Workplace Emergency Response 9110 Page 83 of 420 Page 55 of 56 5.d) Minutes of Joint Accessibility Advisory Committee meeting held on J... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Information, Individual Accommodation Plans, Return to Work Process and Performance Management and Career Development. Previously the Township successfully underwent a AODA desk audit confirming that all of the policies and practices were in place in accordance with AODA requirements. Staff will continue to build on these policies and practices to enhance accessibility were necessary. 8.5 Built Environment Standard The Built Environment Standard's or more commonly referred to as Design of Public Spaces objective is to remove and prevent barriers in newly constructed or developed public spaces and buildings. The Standard includes technical requirements such as the surface types and width of public trails, the slope of ramps, the number of required accessible parking spaces, accessible public washrooms and the number of required accessible service counters. The Township will continue consultations with the Joint Accessibility Advisory Committee prior to the design and construction of new or redeveloped public spaces. Reviews of and feedback of the Township's facilities and Administration Centre by the JAAC,will be conducted on a regular basis throughout each term of Council. Redevelopment of the Shanty Bay Fire Hall into office space for the Municipal Law Enforcement Division will come before the committee for review in 2024 and the School Board and Community Centre project will also return for review as the project progresses over the next few years. As noted earlier, the Township also continues its compliance with the Ontario Building Code's requirements for accessibility in the built environment. The Township ensures that municipal facilities that are newly built or undergo significant renovations, including outdoor spaces parks and playgrounds conform to all required specifications of the Ontario Building Code and IASR. One such barrier was identified at the Administration Centre in 2023, resulting in the removal of a centre railing that impeded full opening of the accessible doorway. Removal of this railing ensured staff or public using motorized devices, requiring rear access to the Administration Centre could access via the rear access door in the same way as others. 9.0 Summary This combined Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan outlines the requirements of the AODA and Integrated Accessibility Standards outlined in Regulation 191/11, as well as the Township of Oro-Medonte's successful initiatives and continued commitment toward an accessible Ontario for all. 10I10 Page 84 of 420 Page 56 of 56 8.a) 3,30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... From: noreplvCcDoro-medonte.ca <noreply(a�oro-medonte.ca> Sent: Friday, January 19, 2024 10:21 AM To: Participation <partici patio nA_oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: 8FD094C3-C6EF-4C59-B9DB-C8A1 A3554E02 Numeric Response ID: 1111694 Response GUID: 42251 DAB-E6B9-449C-9A8C-478C86582B69 Survey Start Date: Friday, 19 January 2024 09:20:18 Survey Completed Date: Friday, 19 January 2024 10:20:49 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (DD/MM/YYYY) 14/02/2024 regarding agenda item number e.g. 11a HNPLC I will be participating on behalf of a group/organization Select method of attendance Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom link. In-Person Page 85 of 420 8.a) 3,30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... please state name By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Huronia Nurse Practitioner-Led Clinic Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Huronia Nurse Practitioner-Led Clinic Address 3331 Line 4 North, Oro-Medonte, ON, LOL 21_0 Email mmorumCcDhuronianplc.ca Phone 705-835-7545 Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Opening in 2012, The Huronia NPLC provides team-based, interdisciplinary care to the community of Oro-Medonte and surrounding areas. We provide care for patients of all ages, including primary care, immunizations, screening, and prevention, in a comprehensive and team-based way. We are proud to extend our care to non-registered community residents for group programming and immunizations. I will be providing a: Written Presentation Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Page 86 of 420 8.a) 3,30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... Reason why this deputation/presentation is important to Council and to the municipality: It is a substantial relief for the clinic to hear that there will be no increase to our lease base rate and that the administrative fees will be waived for this renewal. This news comes positively as the Huronia NPLC has not received an increase in overhead funding since its inception in 2012, despite demands of increasing universal costs to provide care. Any opportunity to direct funds to primary care provision in our local area is greatly appreciated. Many of our patients live in Oro-Medonte. We have local and community leadership, and several of our Board members also reside locally. We continually seek opportunities to support our community and look forward to continued relationships with our local government and council. The clinic connects with the greater health system; for example, we are deeply involved in the Ontario Health Team initiatives. We are proud to continue providing patient- centered care and service to the residents of Oro-Medonte I Acknowledge I have read and completed the required information Page 87 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... 0 U U o N V) - J o Z � Cz � o c6 O z a; a--J O 4-' v L.. 0 Jru L m o _ m0 Page 88 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... o v o o v, V) — � � > = o Q) o vi O v a) °J O v >, O ° +� -0 � 0 � Z O Qv_i � � r6 � � V) rB � aJ �• N O0 v _o � O i bA Q O V O +' '� N a) O E v p v.) 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V) L L Z Q_� Z • • Z aJ Page 90 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... 4-1 a, ro S- z -C O vi aJ L ro ro C N +- > W ro O aJ ro c — ^ W C � o w aJ a) ram a, v +- Uq C vi U ro > Q Q ro ro a) Q N ru v (1) L v x �- N E a, C V) ° � o a) '� a, U a � c >` ro V) , �, - , C vi N Ln bA ro 4 v O Ln ro 4 v N O O P b0 a1 aJ ro (/j � vi W >, r, 4 E `� a-' C aJ ro a) C ro ro -O ru L ro aJ L O j 2 !E -7-3 aJ ro 0 ru ro �O O � NE v oUQ3Q ua) ra CQL vU > O O _ v v to 'O w � 73 w a1 a1 a1 L 42 - C L r O V W2 � O � ~ r v E 0 Z Q- '� >O O W Q a) a1 O a1 > 7 -E v E OU ro = 'O U a) v E v a) v_, a) a) a) U U Q ,� 4' ro C a= C Z Page 91 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu4-1 ... O O o � o L, O O +� U > N L +N Q O O X — U O X O � O � � � L O � � o � > O Q L L O V / - Q) O } 4-+ O N ate--+ (3.) > Ua LU (� U) — N U O +J T QO1 O X 0— (V U N — iJ � •O z w Q (1) V) >� oc � O � L � ° ° . 1 N O 4- 'E - E E M + p N � 4- E 0 4- O Q E -o M > W O Q1 Q O O O > 41 Q o V) W +� O O Z3 Page 92 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... rII--- LU U Q H w 3: C AL i /rLUn bA VLL4-J-+ z3: ( 1 w Q z U Q I 44 Page 93 of 420 8.a) 3:30 p.m. Deputation by Malcolm Morum, Nurse Practitioner and Execu... o � z � v , i — ru ru v v E O J V � uv 0 > ro � — O E N O +-' = w Cr— U J > v� p z > ro � o C- o v4- O u ro b.A= C >' C �am, — u v J O � � rb � �� + vU C ' O u NNw U - EN > �o >, E �— ru ob.0ro - - O 0 �� E L pu u >�4 v O ---+ C 4J a---+ u N L Q L • L — rO J C O O 4J bhpC C 4-J O 41 C C E u) 41 � O O v C- Page 94 of 420 Police Services Board Report for Township of Oro-Medonte Records Management System October- 2023 Violent Crime Actual October Year to Date- October 10 2022 2023 % 2022 2023 % Change Change 8 Murder 0 0 -- 0 0 -- Other Offences Causing 0 0 -- 0 0 -- 3 6 Death +� Attempted Murder 0 0 -- 0 0 -- a 4 Sexual Assault 1 0 -100.0% 11 19 72.7% Assault 3 6 100.0% 42 53 26.2% 2 Abduction 0 0 -- 3 2 -33.3% Robbery 0 0 -- 2 0 -100.0% 0Sexual Assault Other Other Crimes Against a 10 5 -50.0% 35 34 -2.9% Assau... Crimes... Person 2022 2023 W Total 1 141 11 -21.4% 93 108 16.1% CT W Property Crime Actual October Year to Date - October 10 3 2022 2023 % 2022 2023 % 8 Change Change 6 v ( Arson D D -- 0 0 -- a 4 cn Break&Enter 0 7 -- 11 35 218.2% 2 Theft Over 5 5 0.0% 31 26 -16.1% n Theft Under 10 7 -30.0% 75 70 -6.7% Have Stolen Goods 0 0 -- 3 6 100.0% `tY �r� eCT `Z` Fraud 5 8 60.0% 66 81 22.7% Mischief 1 5 400.0% 17 34 100.0% 2022 2023 Total 21 32 52.40/. 203 1 252 1 24.I (D C� Drug Crime 0 Actual October Year to Date - 0 October 5 1< 2022 2023 % 2022 2023 % 4 Change Change 3 Possession 0 0 -- 2 2 0.0% a 2 (hD - Trafficking 0 0 -- 2 2 0.0% 3 Importation and 0 0 -- 0 0 -- cD Production Total 0 0 -- 4 4 0.0% 0 o h � n N � O Detachment: 1M - ORILLIA Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:12:52 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System October- 2023 Clearance Rate Clearance Rate October Year to Date-October 100% 2022 2023 Difference 2022 2023 Difference 80% 60% Violent Crime 50.0% 81.8% 31.8% 57.0% 68.5% 11.5% 40% Property Crime 9.5% 12.5% 3.0% 11.3% 11.9% 0.6% 20% Drug Crime -- -- -- 100.0% 100.0% 0.0% 0% Violent Property Total Total (Violent, 35.0% 34.80/a -0.2% 30.8% 32.6% 1.80/0 Crim... Cri... (Viole... Property&Drug) 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized 00 - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Ca (3� (D (D O `G (D C� O 0 O `G (D (D 3 cQ � (D c� 0 6) (D o h � n N � O Detachment: 1M - ORILLIA (D Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:12:52 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System November- 2023 Violent Crime Actual November Year to Date - November 10 2022 2023 % 2022 2023 % Change Change 8 Murder 0 0 -- 0 0 -- Other Offences Causing 0 0 -- 0 0 -- 6 Death +� Attempted Murder 0 0 -- 0 0 -- a 4 Sexual Assault 0 1 -- 11 20 81.8% Assault 2 10 400.0%1 44 63 43.2% 2 Abduction 0 0 -- 3 2 -33.3% 0 Robbery 0 0 -- 2 0 -100.0% Sexual Assault Other Other Crimes Against a 4 3 -25.0% 39 37 -5.1% Assau... Crimes... Person 2022 ■ 2023 W Total 6 14 133.3% 99 122 23.2% CT W Property Crime Actual November Year to Date - November 10 2022 2023 % 2022 2023 % 8 Change Change 6 Arson 0 0 -- 0 0 -- a 4 Break&Enter 0 4 -- 11 39 254.5% 2 Theft Over 2 2 0.0% 33 28 -15.2% 0 �t Theft Under 3 3 0.0% 78 73 -6.4% Z* O Have Stolen Goods 0 D -- 3 6 100.0% `tY �r� eCT `Z` Fraud 10 7 -30.0% 76 88 15.8% Mischief 3 Z -33.3% 20 36 80.0% 2022 2023 Total 18 181 0.00/. 221 1 270 1 2.21/a -0 (D C� Drug Crime 0 Actual November Year to Date - 0 November 5 1G 2022 2023 % 2022 2023 % 4 Change Change 3 Possession 0 0 -- 2 2 0.0% a 2 (hD - Trafficking 0 0 -- 2 2 0.0% 3 Importation and 0 0 -- 0 0 -- cD Production Total 0 0 -- 4 4 0.0% 0 o h � n N � O Detachment: 1M - ORILLIA Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:13:15 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System November- 2023 Clearance Rate Clearance Rate November Year to Date- November 70% 2022 2023 Difference 2022 2023 Difference 60% 50% Violent Crime 66.7% 64.3% -2.4% 57.6% 68.0% 10.4% 40% 30% Property Crime 5.6% 11.1% 5.6% 10.9% 11.8% 1.0% 20% I 10% i Drug Crime -- -- -- 100.0% 100.0% 0.0% 0% I Violent Property Total Total (Violent, 24.0% 36.40/a 12.4% 30.3% 32.9% 2.6a/o Crim... Cri... (Viole... Property&Drug) 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized 00 - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Ca (3� (D (D O `G (D C� O 0 O `G (D (D 3 cQ � (D c� 0 00 (D O h � n N � O Detachment: 1M - ORILLIA (D Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:13:15 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System December- 2023 Violent Crime Actual December Year to Date- December 4 2022 2023 % 2022 2023 % 4 Change Change 3 Murder 0 0 -- 0 0 -- Other Offences Causing 0 0 -- 0 0 -- m 2 Death id 2 Attempted Murder 0 0 -- 0 0 -- a 2 Sexual Assault 1 1 0.0% 12 21 75.0% 1 Assault 3 4 33.3%1 47 67 42.6% 0 Abduction 0 0 -- 3 2 -33.3% 0 Robbery 0 0 -- 2 0 -100.0% Sexual Assault Other Other Crimes Against a 3 1 -66.7% 42 38 -9.5% Assau... Crimes... Person 2022 2023 W Total 1 71 6 -14.3%1 106 128 20.8% W Property Crime cn Actual December Year to Date- December 6 2022 2023 % 2022 2023 0/0 5 Change Change 3 4 Arson 1 0 -100.0% 1 0 -100.0% a 3 (n Break&Enter 2 5 150.0% 13 44 238.5% 2 1 Theft Over 4 3 -25.0% 37 31 -16.2% 0 i Theft Under 3 6 100.0% 81 79 -2.5% �a�� 00 Have Stolen Goods 0 0 -- 3 6 100.0% P red Fraud 4 5 25.0% 80 93 16.2% Mischief 0 2 -- 20 38 90.0% 2022 2023 Total 14 21 1 50.0% 2351 291 1 23.80/0 (D C� Drug Crime Actual December Year to Date - O December 5 < 2022 2023 % 2022 2023 % 4 Change Change 3 u 2 --� Possession 0 0 -- 2 2 0.0% a (D 1 Trafficking 0 0 -- 2 2 0.0% 0 � (D Importation and 0 0 -- 0 0 -- Production p Total 0 0 -- 4 4 0.0% � n N � O 3 Detachment: 1M - ORILLIA (D Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE (Inactive) h Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) O Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:13:38 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System December- 2023 Clearance Rate Clearance Rate December Year to Date - December 70% 2022 2023 Difference 2022 2023 Difference 60% 50% Violent Crime 14.3% 66.70/a 52.4% 54.70/a 68.0% 13.2% 40% 30% Property Crime 0.0% 14.3% 14.3% 10.2% 12.0% 1.8% 20% 10/a Drug Crime -- -- -- 100.0% 100.0% 0.0% 00/0 Violent Property Total Total (Violent, 9.1% 35.5% 26.4% 29.0% 33.1% 4.1% Crim... Cri... (Viole... Property&Drug) 2022 2023 ao Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized Ca - Major Crimes Ul - Niche RMS All Offence Level Business Intelligence Cube (D (n (D O `G (D C� O 0 O `G (D (D v 3 cQ � (D O 0 O (D O h � n N � O Detachment: 1M - ORILLIA (D Location code(s): 1M00 - ORILLIA, 1M10 - BARRIE (Inactive) h Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) O Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:13:38 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System October to December- 2023 Violent Crime Actual October to Year to Date- December December 20 2022 2023 % 2022 2023 % Change Change 16 Murder 0 0 -- 0 0 -- Other Offences Causing 0 0 -- 0 0 -- 12 Death +� Attempted Murder 0 0 -- 0 0 -- a 8 Sexual Assault 2 2 0.0% 12 21 75.0% Assault 8 20 150.0% 47 67 42.6% 4 Abduction 0 0 -- 3 2 -33.3% A A 0 Robbery 0 0 -- 2 0 -100.0% Sexual Assault Other Other Crimes Against a 17 9 -47.1% 42 38 -9.5% Assau... Crimes... Person 2022 ■ 2023 W Total 27 31 14.8% 106 128 20.8% CT W Property Crime Actual October to December Year to Date- December 20 3 2022 2023 % 2022 2023 % 16 Change Change 12 Arson 1 0 -100.0% 1 0 -100.0% a 8 Break&Enter 2 16 700.0% 13 44 238.5% 4 Theft Over 11 10 -9.1% 37 31 -16.2% 0 h Theft Under 16 16 0.0% 81 79 -2.5% P�o� � ' A�� `yr�� 0 Have Stolen Goods 0 0 -- 3 6 100.0% �q� �rz r� �` CT Fraud 19 20 5.3% 80 93 16.2% �t�a 1G ET Mischief 4 9 125.0% 20 38 90.0% 2022 2023 11 Total 53 71 34.00/a 235 291 23.8 (D C� Drug Crime 0 Actual October to Year to Date- 0 December December 5 1< 2022 2023 % 2022 2023 % 4 Change Change 3 Possession 0 0 -- 2 2 0.0% a 2 (hD cQ Trafficking 0 0 -- 2 2 0.0% 3 cD Importation and 0 0 -- 0 0 -- o Production Total 0 0 -- 4 4 0.0% 0 o h 4�1 n N � O Detachment: 1M - ORILLIA Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:10:29 PM 3 PP—CSC—Operational Planning-4300 3 Police Services Board Report for Township of Oro-Medonte Records Management System October to December- 2023 Clearance Rate Clearance Rate October to December Year to Date- December 80% 0% 2022 2023 Difference 2022 2023 Difference 70% 50% Violent Crime 44.4% 71.0% 26.5% 54.7% 68.0% 13.2% 40% 30% Property Crime 5.7% 12.7% 7.0% 10.2% 12.0% 1.8% 20% i 10% Drug Crime -- -- -- 100.0% 100.0% 0.0% 0% Violent Property Total Total (Violent, 25.3% 35.40/a 10.2% 29.0% 33.1% 4.1% Crim... Cri... (Viole... Property&Drug) 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized CD - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Ca (3� (D (D O `G (D C� O 0 O `G (D (D v 3 cQ � (D O 0 N (D O h � (7 N � O Detachment: 1M - ORILLIA (D Location code(s): 1M00-ORILLIA, 1M10 - BARRIE (Inactive) Area code(s): 1066 - Oro-Medonte, 1066 - Oro-Medonte(Old Association) 0 Data source date: Report Generated by: Report Generated on: 0 2024/01/27 Doucet, Carli Jan 29, 2024 3:10:29 PM 3 PP—CSC—Operational Planning-4300 3 8.b) 3.45 p.m. Presentation by Inspector Coyer Yateman, Detachment Comma... • •• VEHICLE CAUSAL FACTORS Q4—October, November, December 12022 vs. 2023 Orillia Detachment I Oro-Meclonte Township Orillia Detachment Orillia Detachment 2022 2023 %Change Quarter 4-MVC's October-December Non-Fatal Personal Injury 43 41 -4.65% Property Damage 524 435 -16.98% Fatal Injury 2 3 50.00% Orillia Detachment 2023 Quarter 4-MVC's Top 4 Primary Factors I October-December 2023 Fatal Non-Fatal Personal Injury Property Damage Ability Impaired—Alcohol 1 Ability Impaired—Alcohol 6 Animal—Wild or domestic 55 Fail to Share 1 Speed—Too Fast for conditions 5 Following too closely 54 Unknown 1 Pedestrian 4 Unknown 44 Failed to yield right of way 4 Lost control J39 Lost control 4 Other Orillia Detachment 2022 Quarter 4-MVC's Top 4 Primary Factors I October-December 2022 Fatal Non-Fatal Personal Injury Property Damage Disobeyed traffic control 1 Speed—Too Fast for conditions 7 Following too closely 89 Lost control 1 Speed—excessive 5 Lost control 68 Following too closely 5 Unknown 56 Other 4 Other 46 DATA SOURCED:JANUARY 26,20241 ECRS Page 103 of 420 8.b) 3.45 p.m. Presentation by Inspector Coyer Yateman, Detachment Comma... • •• VEHICLE CAUSAL FACTORS Q4—October, November, December 12022 vs. 2023 Orillia Detachment I Oro-Medonte Township Oro-Medonte Township 2023 2022 Q4- Oro-Medonte 2023 Oro-Medonte Township 2022 Oro-Medonte Township Quarter 4 Quarter 4 MVC Primary Factors MVC PrImary Factors Fatal Injury Non-Fatal Injury Ability Impaired by alcohol 1 Speed-excessive 4 Non-Fatal Injury Unknown 2 Ability Impaired by alcohol 4 Speed-too fast for conditions 2 Ability Impaired by Drugs 1 Other 1 Fail to Share 1 Following too closely 1 Failed to yield right of way 1 Improper lane change 1 Speeds--too fast for conditions 1 Ability Impaired Alcohol 1 Property Damage Property Damage Animal-Wild or Domestic 14 Lost control 21 Lost control 11 Animal-Wild or Domestic 19 Speed--too fast for conditions 9 Speed--too fast for conditions 17 Other 4 Following too closely 14 Following too closely 3 Other 8 Ability Impaired by Alcohol 2 Unknown 8 Failed to yield right of way 2 Improper lane change 6 Ability Impaired by Drugs 1 Improper turn 5 Debris on roadway 1 Improper passing 4 Improper turn 1 Debris on roadway 4 Inattentive driver 1 Failed to yield to right away 4 Medical/Physical Disability for Driver 1 Ability Impaired Alcohol 3 Speed--excessive 1 Medical/Physical Disability for driver 1 Unknown 1 Fail to share 1 Driver fatigue 1 Mechanical failure 2 DATA SOURCED:JANUARY 26,20241 ECRS 2 Page 104 of 420 8.b) 3.45 p.m. Presentation by Inspector Coyer Yateman, Detachment Comma... • •• VEHICLE CAUSAL FACTORS Q4—October, November, December 12022 vs. 2023 Orillia Detachment I Oro-Medonte Township 2023 2022 Q4- Oro-Medonte Quarter 4- Top 4 Quarter 4 - Top 4 MVC Primary Factors MVC PrImary Factors Fatal Injury Non-Fatal Injury Ability Impaired by alcohol 1 Speed-excessive 4 Non-Fatal Injury Unknown 2 Ability Impaired by alcohol 4 Seed-too fast for conditions 2 Ability Impaired by Drugs 1 Property Damage Fail to Share 1 Lost control 21 Failed to yield right of way 1 Animal-Wild or Domestic 19 Speeds--too fast for conditions 1 Speed--too fast for conditions 17 Property Damage Following too closely 14 Animal-Wild or Domestic 14 Lost control 11 Speed--too fast for conditions 9 Other 4 DATA SOURCED:JANUARY 26,20241 ECRS Page 105 of 420 8.c) 4.00 p.m. Deputation by Jay Beech, Vice President, Development, Geo... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: Monday, January 29, 2024 11:17 AM To: Participation <participation@oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: 1 FDB495C-F096-48B7-9A09-DODDA5E93054 Numeric Response ID: 1123572 Response GUID: 3B847DCC-FF9A-4A1A-A771-8BCEEB90F7B9 Survey Start Date: Monday, 29 January 2024 10:53:51 Survey Completed Date: Monday, 29 January 2024 11:16:29 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (D D/M M/YYYY) 14/02/2024 regarding agenda item number e.g. 11 a 11a I will be participating on behalf of a group/organization Select method of attendance Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom link. In-Person please state name By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Page 106 of 420 8.c� 4:00 p.m. Deputation by Jay Beech, Vice President, Development, Geo... Georgian Commu ities Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Jay Beech VP, Development Address 55 Mulcaster Street, Suite 800 L4M OJ4 Email jbeech(a�georgiancommunities.ca Phone 705 818 1258 Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Purpose of the deputation is to provide staff and members of council with an update on the Craighurst Settlement Area. A PowerPoint presentation will be prepared and distributed on Wednesday February 7th summarizing the following updates: Georgian Communities "Who We Are", 2024 Construction Schedule, Project Milestones, Phasing Plans, Land Acquisitions, External Infrastructure Improvements, and Conceptual Planning of the Parklands and Open Space Lands. I will be providing a: PowerPoint Presentation Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Reason why this deputation/presentation is important to Council and to the municipality: 2024 proves to be a very busy year for Craighurst. Through key staff member meetings, it was agreed by all parties that a update presentation would be appropriate, I Acknowledge I have read and completed the required information Page 107 of 420 8.c) 4:0 p.m.Deputation by Jay Beech, Vice President, Develo rri' it Geo. r Cm 0 V Page 108 of 420 ƒC 4 OO p.m. Deputation by Jay Beech, Vice President, Development, Geo. 0 ! 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I d M a, ° z O v OAU +W L C ro Q Lu T co a - X ro w w > M V }' OD n ' C _ Ln W O = ru N th-a 'n C +� o p 0 E N C ._ ._ N u E en i dth 7 N ° E L U O to 00 d4 j H - U 7 0 V/ rp > * m � v U �OA 0 ro X ro O c� C Co O of L e-I E (6 O N JC _ O N Vn Q v (6 a-+ Ln z OA N � . U w D �° �+ ■ ', 0 X bZ c coo o 7 T w ro U OA U n � E a) a LL U ULn � I v O N O tiA = O ° o � z'E E � u 3 E U o ro � 'u 4-1 U 0 w ro ro w 4. b I O3nx7fmKm by Jay Beech, Vice President, Dev�l`0j m t, G 0 1d. 5 1 " i ru P o Rd �F 2 � r -- x A60 1 D), , , P r12a rWO I , r� 1 e i - rl i -- ,H .. Page 114 of 420 ._,�_ _ `� .- fy YY,�.,r, i.. 4: u 5n by Jay Beech, Vice President, Devi M rn nt, .� K 3 3 e u 1 I 1111 I i� OkL •`�l I iLOW Lnn�IdJ I I I 7� A- j .1i3 QllllIl W ., a I ff r y01r+•�4 Page 115 of 420 W k a i • i 1 �M p.m. DE�PL -ation by Jay Beech, Vice President, De Ilia �- 1111Lllllti111111j/ 111111112Hall � MM00 p IN �Illl lilt! o 1111111'1l11'� � � —T:.TT` --T--'T 1� 111111,�, t � r*t +fL4 ■ a-J U C6 � a-J 0 O N U -0 U � E a) N =3 ago — z a E� w w M O O O N 4- vLn M i � N O O � E E > " v u ro Q O � 4-j M .0 Q � N4-J E Ln ~ v � two 0 Q " a) - tea U 4-" 0 O > O L to o O ro CL 4— \_ 1 O { .ill ' I fC r O Q to Q Q •_ ri O_ N fl aJ LL \ rn Ln to aj = O aJ Vf O = 0) u cJ aj rn W fn O aJ Ln E O M N fC Q. fZ to In a) n 1 a i aj ■_ W O i GJ (� +J a, "' `V a) = i N fC al i O d U n ^ aJ Q N \ �t4 = a�i t O ^, n, a - L W W N L Q 0) 4 j- 41 r_ r_ W w �n N E 1 _ O L N _ O a N O Q U ° n, to +_ ai � L a a,o a ar 0tw a a I M� OD =g co 0 W O E _ c coaJ a �O a� ao aJ a N \)U to � qp i LL aJ N 'Cu0 Q '— a W � O � O O � � W z 0 W d 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: George Vadeboncoeur, Planner Meeting Date: February 14, 2024 Report No.: DS2024-017 Subject: City of Barrie Proposed Boundary Expansion Type: Requires Action Motion No.: Recommendation 1. That Report No. DS2024-017 be received and adopted. 2. That Council confirm the following points related to the City of Barrie's proposed municipal boundary expansion: a. the Township of Oro-Medonte does not support the City of Barrie's proposed Municipal Boundary Expansion as presented. b. the Township of Oro-Medonte is prepared to work with the City of Barrie to find an amicable solution to address its employment land needs based on a comprehensive planning process that works for Oro-Medonte, the City of Barrie, the County of Simcoe and the Province. 3. And further, that staff be authorized to prepare additional background documentation in support of the ongoing discussions with the City of Barrie. Background The purpose of this report is to provide background in response to the proposal from the City of Barrie to expand its municipal boundary into the Township of Oro-Medonte for Council's consideration and to provide a recommendation from staff to inform potential next steps. On November 6, 2023, Mayor Alex Nuttall of the City of Barrie made a presentation to the Provincial Standing Committee on Heritage, Infrastructure & Cultural Policy, Development Services February 14, 2024 Report No. DS2024-017 Page 1 of 24 Page 120 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Regional Governance and Bill 124, that included a proposal to expand the boundaries of the City of Barrie into the Township of Oro-Medonte. Mayor Nuttall outlined that the expansion is required to accommodate additional employment needs of the City to allow existing employers to expand and grow their footprint, stating that the City currently does not have sufficient land to accommodate these needs. The requested municipal boundary expansion would include lands east of Penetanguishene Road, south of Gore Road, west of Line 1 South and north of the Shanty Bay rural settlement area. The area comprises approximately 772 hectares (1,907.65 acres) of land shown below and consists of active farmland and environmentally sensitive features. It should be noted that the City is also proposing a municipal boundary adjustment that would impact the Township of Springwater. The Township of Springwater has already SPRINGWATER responded to the City of Barrie and the Minister of Municipal Affairs and oRo_MEooNTE Housing indicating that it does not Lid,Lake support the City of Barrie municipal �' = expansion into the Township. On November 8, 2023, Mayor Nuttall attended Oro-Medonte Council and presented a boundary expansion proposal. Attached is copy of the copy of the powerpoint presentation ShanN'ea A (Schedule 1). ' _ Kernpenfelt bay At its January 10, 2024 meeting, Oro- Total Area-7a Proposed Epanzpanslon Medonte Council received a report _ from County of Simcoe staff outlining the County's proposed submission to the Provincial Standing Committee on Heritage, Infrastructure, and Cultural Policy on the County of Simcoe Regional Review. At that meeting Council provided direction for the Mayor and Deputy Mayor to make a presentation to the Standing Committee regarding Barrie's request for a municipal boundary expansion. The presentation was made on January 16, 2024. The following recommendation was submitted to the Standing Committee: 1. the City of Barrie shall undertake a comprehensive planning process through its Official Plan update and review to demonstrate its land needs following a Development Services February 14, 2024 Report No. DS2024-017 Page 2 of 24 Page 121 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... collaborative process including open sharing of information, as demonstrated through a similar request with the City of Orillia; 2. no decisions should be made with the requested boundary expansion until the comprehensive planning process is complete; and 3. the Township of Oro-Medonte will be consulted by the City of Barrie regarding the scope of work relating to a comprehensive planning process. The Mayor and Deputy Mayor along with representatives from the Township of Springwater and the County of Simcoe met with Minister Calandra at his Ministry office on January 18, 2024, to express their concerns with the City of Barrie's proposals that impact both townships. At that meeting the Minister indicated that municipalities and upper tiers of government are expected to work cooperatively together to reach fair and amicable partnerships regarding provincial housing and employment needs as well as municipal priorities. On January 22, 2024 Mayor Nuttall wrote to Mayor Greenlaw and Council (Schedule 6 to this report) outlining four "key principles" governing the potential boundary realignment as follows: "environmental conservation • value to each municipality, in addition to taxes from employment lands and cost savings on infrastructure employment opportunities for all residents potential additional housing opportunities" On January 29, 2024, Mayor Greenlaw responded to Mayor Nutall on behalf of Council (Schedule 7) indicating that the Township is prepared to have the conversation about the challenges facing the City of Barrie in the spirit of cooperation and partnership to address the needs of both municipalities in support of the province's housing and employment initiatives. To provide some background on the challenges facing a proposed municipal boundary adjustment, staff have prepared this report for Council's information and consideration. This report includes a policy analysis of the Ontario Planning Act, Provincial Policy Statement (PPS), A Place to Grow: Growth Plan for the Greater Golden Horseshoe, Simcoe County Official Plan (SCOP) and the newly approved Township of Oro-Medonte Official Plan to provide context for the staff recommendation. Development Services February 14, 2024 Report No. DS2024-017 Page 3 of 24 Page 122 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Analysis The proposed boundary expansion area encompasses approximately 772 hectares (1,907.65 acres) of land. The Township's new Official Plan designates 221.7 hectares (547.83 acres) of the lands "Agricultural", 309.77 hectares (765.45 acres) as 'Greenlands', 223.68 hectares (552.72 acres) as `Rural' and 5.59 hectares (13.81 acres) as `Employment'. I There is an area adjacent to the existing residential neighbourhood in Barrie shown on this map and on Schedule '2' that is subject to Policy 2.6.11 of the new Oro-Medonte Official Plan. This policy is intended to establish agricultural policies g in locales throughout Oro-Medonte that abut urban development within i neighbouring municipalities. The subject lands primarily consist of actively farmed agricultural land that is considered a prime agricultural area within the new Oro-Medonte Official Plan. Prime Agricultural Areas general consist aee.ad, � - a of Class 1-3 lands as per Canadian Land g Inventory (CLI), which is exceptional for Oro-Medonte Lands Schedule 2 -� farming purposes. C3 Subject Lands ®Policy Area Schedule A Landuse Approved O., , //,•/„i/, �Employment Area There are several watercourses that �Greenlands Rural a �m traverse the area and a significant portion of the subject lands are regulated by the Nottawasaga Valley Conservation Authority (NVCA). See Schedule `K There is also a significant portion of the lands within the floodplain as defined by the Provincial Policy Statement (PPS) that are regulated by the NVCA. These floodplain features are shown on Schedule `4'. Oro-Medonte Land Use Planning Considerations Provincial Policies Planning Act, R.S.O. 1990, c. P.13 On November 28, 2022, Bill 23 received Royal Assent. The More Homes Built Faster Act, 2022, seeks to make it easier and faster to build new homes in Ontario. This is part of the Province's commitment to build 1.5 million homes over the next 10 years. Development Services February 14, 2024 Report No. DS2024-017 Page 4 of 24 Page 123 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Section 2 of the Planning Act requires the Minister, the council of a municipality, a local board, a planning board and the Tribunal, in carrying out their responsibilities under the Act to have regard among other matters, matters of provincial interest. In order to demonstrate consistency with the Planning Act, a series of studies are required to inform planning related decisions with respect to matters of Provincial Interest. The same matters of Provincial Interest should also be considered to inform proposals for municipal boundary expansions due to implications that cross a wide spectrum of important planning considerations. Matters of Provincial Interest, as per the Ontario Planning Act, include the following: - the protection of ecological systems, including natural areas, features and functions; - the protection of the agricultural resources of the Province; - the conservation and management of natural resources and the mineral resource base; - the conservation of features of significant architectural, cultural, historical, archaeological or scientific interest; - the supply, efficient use and conservation of energy and water; - the adequate provision and efficient use of communication, transportation, sewage and water services and waste management systems; - the minimization of waste; - the orderly development of safe and healthy communities; - the accessibility for persons with disabilities to all facilities, services and matters to which this Act applies; - the adequate provision and distribution of educational, health, social, cultural and recreational facilities; - the adequate provision of a full range of housing, including affordable housing; - the adequate provision of employment opportunities; - the protection of the financial and economic well-being of the Province and its municipalities; - the co-ordination of planning activities of public bodies; - the resolution of planning conflicts involving public and private interests; - the protection of public health and safety; - the appropriate location of growth and development; - the promotion of development that is designed to be sustainable, to support public transit and to be oriented to pedestrians; - the mitigation of greenhouse gas emissions and adaptation to a changing climate. Furthermore, Section 3(5) of the Planning Act states that all decisions in respect of the exercise of any authority that affects a planning matter shall be consistent with provincial policy statements and shall conform with or shall not conflict with the provincial plans that are in effect on the date of the decision. Development Services February 14, 2024 Report No. DS2024-017 Page 5 of 24 Page 124 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Provincial Policy Statement (PPS) 2020 The Provincial Policy Statement (PPS) provides policy direction on matters of Provincial interest related to land use planning and development. The PPS, "focuses growth and development within urban and rural settlement areas while supporting the viability of rural areas. It recognizes that the wise management of land use change may involve directing, promoting or sustaining development. Land use must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns and avoiding significant or sensitive resources and areas which may pose a risk to public health and safety." (emphasis added) Section 1.1 contains policies for managing and directing land use to achieve efficient and resilient development and land use patterns. Specifically, Section 1.1.1 states that " e) promoting the integration of land use planning, growth management, transit- supportive development, intensification and infrastructure planning to achieve cost- effective development patterns, optimization of transit investments, and standards to minimize land consumption and servicing costs." This is addressed further in Section 1.3.2 Employment Areas that states: "Planning authorities shall plan for, protect and preserve employment areas for current and future uses and ensure that the necessary infrastructure is provided to support current and projected needs. At the time of the official plan review or update, planning authorities should assess employment areas identified in local official plans to ensure that this designation is appropriate to the planned function of the employment area. Employment areas planned for industrial and manufacturing uses shall provide for separation or mitigation from sensitive land uses to maintain the long-term operational and economic viability of the planned uses and function of these areas. Section 2.1 deals with natural heritage policies. Section 2.1.1 states, "Natural features and areas shall be protected for the long term." Section 2.3 specifically deals with agricultural policies. Section 2.3.1 states that "Prime agricultural areas shall be protected for long-term use for agriculture." A Place to Grow: Growth Plan for the Greater Golden Horseshoe (2020) The Growth Plan for the Greater Golden Horseshoe provides a long-term plan to manage growth and protect the natural environment. Section 2.2 contains policies for where and how to grow. Specifically, Section 2.2.5 dealing with employment states, "Economic development and competitiveness in the GGH will be promoted by: a) making more efficient use of existing employment areas and vacant and underutilized employment lands and increasing employment densities; b) ensuring the availability of sufficient land, in appropriate locations, for a variety of employment to accommodate forecasted employment growth to the horizon of this Plan; Development Services February 14, 2024 Report No. DS2024-017 Page 6 of 24 Page 125 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... c) planning to better connect areas with high employment densities to transit; and d) integrating and aligning land use planning and economic development goals and strategies to retain and attract investment and employment." "Municipalities should designate and preserve lands within settlement areas located adjacent to or near major goods movement facilities and corridors, including major highway interchanges, as areas for manufacturing, warehousing and logistics, and appropriate associated uses and ancillary facilities. Upper and single-tier municipalities, in consultation with lower-tier municipalities, will designate all employment areas in official plans and protect them for appropriate employment uses over the long-term. For greater certainty, employment area designations may be incorporated into upper and single-tier official plans by amendment at any time in advance of the next municipal comprehensive review." Section 2.2.8.3(f) requires any Settlement Area Expansion to avoid prime agricultural areas, where possible. It also requires municipalities to look at lower priority agricultural lands where prime agricultural areas cannot be avoided. Section 2.2.9 Rural Areas states that development on rural lands outside of settlement areas may be permitted if it does not adversely affect the protection of agricultural uses. Section 4.2.2 Natural Heritage System, outlines policies that must be followed if development is to occur in areas where natural heritage features have been identified. Significant background studies need to be undertaken to justify any development in these areas so as to minimize impacts. County Official Plan The lands are designated `Agricultural', `Rural', and `Greenlands' in accordance with Schedule 5.1 (Land Use Designations) in the Simcoe County Official Plan (SCOP). The objectives of the `Agricultural' designation are: • To protect the resource of prime agricultural lands and prime agricultural areas, while recognizing the inter-relationship with natural heritage features and areas and ecological functions, by directing development that does not satisfy the Agricultural policies of this Plan to Settlements and the Strategic Settlement Employment Areas and Economic Employment Districts and directing limited uses that are more suitable to the `Rural' designation accordingly. • To enable the agricultural industry to function effectively in prime agricultural areas by minimizing conflicting and competing uses while accommodating uses and facilities which support the agricultural economy in accordance with the Planning Act and the Farm Practices Protection Act and its successors. • To ensure the availability and sustainability of prime agricultural areas for long- term use for agriculture and support a diversified agricultural economy. • To promote a sustainable local food system that enhances opportunities for food, Development Services February 14, 2024 Report No. DS2024-017 Page 7 of 24 Page 126 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... • agriculture and agriculture-related businesses and/or producers to deliver products locally. Policies in the Official Plan discourage non-agricultural uses in lands designated agricultural and if limited suitable development is to occur, that it be directed to the `Rural' designation accordingly. The objectives of the `Rural' designation are as follows: • To recognize, preserve and protect the rural character and promote long-term diversity and viability of rural economic activities. • To encourage maintenance, protection, and restoration of significant natural heritage • features and functions and to conserve the built heritage resources and cultural heritage landscapes associated with rural and agricultural areas Limited rural industrial and commercial uses that cannot be located in settlement areas are permitted subject to specific criteria. Rural employment areas that are identified in local municipal plans may continue to be recognized and expanded in keeping with the future employment needs of the municipality. "Any such expansion shall not extend into the `Agricultural' and/or `Greenland' designation and will require an amendment to the local official plan." Section 3.8 addresses Greenlands. The main objective of the 'Green lands' designation, is to: "protect and restore natural character, form, function and connectivity of the natural heritage system of the County of Simcoe, and to sustain the natural heritage features and areas and ecological functions of the `Greenlands' designation and local natural heritage systems for future generations". Township Official Plan (2022) The Township's new Official Plan lays out a vision for the Plan: `To protect the Township's Natural Heritage System while managing growth that will support and emphasise the Township's unique character, diversity, civic identity, rural lifestyle and cultural heritage features in a manner that has the greatest positive impact on the quality of life in Oro-Medonte." It also has several goals: "a) Protect the natural environment with an `Environment Focused'objective; b) Conserve the Township's natural resources; c) Protect the character of development and undeveloped areas; d) Direct growth and settlement to appropriate locations; Development Services February 14, 2024 Report No. DS2024-017 Page 8 of 24 Page 127 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... e) Encourage appropriate economic development, and, 0 Protect the prime agricultural area for long-term agricultural use and to support the agricultural sector." The Official Plan goes on to state: "It is the goal of this Plan to direct the majority of population and employment growth to Settlement Areas where public service facilities are available and where full water and wastewater services are available or can be made available in the future in an efficient and sustainable manner. This will be realized through the following: b) To direct the majority of highway commercial and employment uses to appropriate locations along the Highway 11 corridor, and other rural employment uses to appropriate locations in the Township." The lands that the City of Barrie has identified are designated `Agricultural', `Rural' and `Greenlands' in the new Official Plan and a portion is subject to Policy 2.6.11. This policy refers to lands adjacent to urban centres and indicates that these lands are subject to the agricultural policies of the Official Plan. This is shown on Schedule `2' above. The objectives and policies of the `Agricultural', `Rural' and `Greenlands' designations in the Township's Official Plan are very similar to the County Official Plan and will not be repeated here. Suffice to say that there are policies in place in the Township Official Plan for lands designated `Agricultural' and `Greenlands' that limit development to those uses that are complementary to agricultural uses and do not impact natural heritage lands. Employment Areas The Township also has 567.70 hectares (1,402.83 acres) of designated Employment Lands along the Highway 11 corridor and 292.25 hectares (722.16 acres) of non- decision Employment Lands (waiting for County mapping to be updated) for a total of 859.95 hectares (2,124.99 acres) of Employment Lands in its Official Plan along the corridor, minutes away from the City of Barrie boundary. See Schedule `5'. Section 2.7 of the Official Plan outlines the following objectives for Employment Areas: "It is the goal of this Official Plan for employment areas to accommodate a range of industrial and service type businesses as well as accessory and ancillary commercial uses. The objectives of this Plan with respect to the Employment Areas are to: a) Ensure that the Township is positioned to accommodate new and expanded business activities that provide jobs to local residents and positive economic impact to the municipality; Development Services February 14, 2024 Report No. DS2024-017 Page 9 of 24 Page 128 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... b) Provide for and maintain an adequate supply of developable land at appropriate locations; c) Ensure that the design of new industrial development is sensitive to the rural character of the Township; d) Ensure that new industrial development occurs in an orderly manner and is appropriately serviced (sewage, water, utilities, internet); e) Encourage the growth and development of the Lake Simcoe Regional Airport Economic Employment District; and, f) Protect and enhance the existing Employment Areas of the Township." Under Section 2.7.3 the following uses are permitted on lands designated Employment Area: • "Industrial operations in enclosed buildings including manufacturing, processing, fabrication, assembling, repairing, warehousing and distribution, and can also include indoor farming warehousing and distribution centres • Business and professional offices accessory to the other permitted uses • Trade or occupation establishment • Contractor and construction premises • Limited retail sale of products manufactured, processed or assembled on the premises • Transportation terminals • Motor vehicle repair shops • Research and development facilities, including data processing businesses • Breweries, wineries, and distilleries and associated accessory retail uses • Public service facilities, including small scale institutional uses but excluding major institutional uses • Public parks, trails, walkways and open spaces • Public uses and public and private utilities • Accessory uses o Limited ancillary uses including commercial uses that are small-scale and are supportive of the Employment Area including accessory retail to a permitted use" Township's Future Vision — Strategic Plan 2024-2027 The Township's new Strategic Plan has six priorities: • Financial Sustainability • Community Engagement • Employment Lands Development Services February 14, 2024 Report No. DS2024-017 Page 10 of 24 Page 129 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... • Community Safety • Well Planned Development • Strengthen Operational Capacity Under each of the goals there are a series of strategic actions. Those that are relevant to the review of the City of Barrie proposal include: • Develop a Business Plan & Strategy to enable creation and development of employment lands inclusive of servicing • Work with Municipal and Provincial Stakeholders to protect Oro-Medonte's boundaries and ensure well planned regional growth • Review of polices to protect the Township's natural environment The Township position on the City of Barrie proposal outlined in Mayor Greenlaw's January 29, 2024 letter is consistent with objectives of the new Strategic Plan. Nottawasaga Valley Conservation Authority A substantial portion of the subject lands proposed to be included within the City's requested Municipal Boundary Expansion into Oro-Medonte is regulated by the Nottawasaga Valley Conservation Authority (NVCA) as shown on Schedule `2'. A number of watercourses traverse the area and the NVCA has identified numerous floodplain areas, where development would be restricted. The NVCA ensures that development occurs outside of floodplains to reduce the chances of damage to property and avoid loss of life due to flooding. The NVCA, as part of its mandate, works closely with municipalities, developers and consultants to prioritize protection of proposed developments from flooding. Proposed developments are carefully scrutinized to identify potential risks and features that may be impacted by the proposed development. Subject to further review by the NVCA, it is highly unlikely that permission for development will be granted for lands included in the identified flood plains. Alternative Option to Accommodate Employment Needs -Township of Oro- Medonte The lands identified by the City of Barrie are designated `Agricultural' and `Greenlands' in the Oro-Medonte and County Official Plans; a significant portion of the lands are within several flood plains related to water courses that traverse the area; and finally, the subject lands are immediately adjacent a built-up residential area in the City of Barrie. On the other hand, the Township has over 859.00 hectares (2,124.00 acres) of Employment Lands designated in its' Official Plan along the Highway 11 corridor, minutes away from the City of Barrie boundary that could accommodate the City's requested land needs and be developed by any interested party seeking employment Development Services February 14, 2024 Report No. DS2024-017 Page 11 of 24 Page 130 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... lands. Businesses and industries should be encouraged to locate on these lands that are already designated for employment uses. Further, the Township has identified a small special policy area adjacent County Road 93 intended for future mixed use residential purposes. This area was identified, as mentioned earlier, because it is opposite an existing built-up residential area, in close proximity to municipal services (water and sewers) and is not impacted by the constraints noted above. The Township has identified the need for multi-residential and affordable housing that can only be developed on the basis of full municipal services. There are only two locations in the Township—adjacent the City of Barrie and adjacent the City of Orillia where the Township could access municipal services through a shared services agreement to facilitate medium density housing. A portion of the lands on the east side of Penetanguishene Road opposite the existing residential development in Barrie could be used for residential purposes to meet the Township's need for affordable and medium density housing. An intermunicipal servicing agreement would be required for the provision of water and sewer services to achieve the densities required. In summary, if any development is to occur on the east side of County Road 93 in the special policy area identified by the Township, it should be mixed use multi-residential and affordable housing to meet the Township's needs for this type of housing. Financial/Legal Implications/ Risk Management This is very early in the City of Barrie's efforts to expand its boundaries. The Township has agreed to enter discussions with the City in a spirit of cooperation for the benefit of all parties. Additional resources may be required to support staff and Council in those discussions. If at some point the City moves to an annexation process, there will be substantial financial implications to the Township that will have to be addressed. This is a separate process and financial and legal implications will be considered at that time. Policies/Legislation • Planning Act, R.S.O. 1990, c. P.13 • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Conservation Authorities Act • Township of Oro-Medonte new Official Plan • Township of Oro-Medonte Zoning By-law No. 97-95, as amended. Corporate Strategic Priorities Development Services February 14, 2024 Report No. DS2024-017 Page 12 of 24 Page 131 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... In December 2023, Council adopted the Township's new Corporate Strategic Plan 2024-27. The comments in this report are consistent with the following Goals of the Plan: • Financial Sustainability • Employment Lands • Well Planned Development Consultations The City of Barrie proposed Boundary Expansion was discussed internally by the Mayor, CAO, and members of the Planning Division of the Development Services Department. Attachments Schedule 1: Presentation by Mayor Alex Nutall — Proposed Servicing Land Options — Oro Medonte/Barrie Schedule 2: Extract from Schedule A to Official Plan 2022 Schedule 3: NVCA Regulated Area and Watercourses Schedule 4: NVCA Identified Flood Plains Schedule 5: Lands Designated for Employment in Oro-Medonte Schedule 6: January 22, 2024 letter from Mayor Nuttall to Mayor Greenlaw and Council Schedule 7: January 29, 2024 letter from Mayor Greenlaw to Mayor Nuttall Conclusion Township staff do not support the proposed municipal boundary expansion requested by the City of Barrie, as the planning justification as outlined in the Planning Act and Provincial Plans has not been completed to demonstrate that the proposed expansion has regard for matters of Provincial Interest and represents good planning. There is merit to considering options for the provision of employment lands in a spirit of cooperation and partnership with the City of Barrie, the County of Simcoe and the Province that is beneficial to all parties. The Township has a need for serviced residential lands for the provision of affordable housing. All options should be explored in collaboration with the City of Barrie through a comprehensive process that provides information to inform important land use planning decisions. Respectfully submitted, George Vadeboncoeur, RPP, Planner, February 7, 2024 Development Services February 14, 2024 Report No. DS2024-017 Page 13 of 24 Page 132 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Approvals: Date of Approval: Andy Karaiskakis, RPP, Manager, Planning Services February 7, 2024 Brent Spagnol, RPP, Director, Development Services February 7, 2024 Nelly Morrow, Director, Finance / Chief Financial Officer February 7, 2024 Robin Dunn, CAO February 7, 2024 Development Services February 14, 2024 Report No. DS2024-017 Page 14 of 24 Page 133 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re- City of Barrie Propos... Schedule 1: Presentation by Mayor Alex Nutall to Oro-Medonte Council Proposed Servicing Land Options- Oro Medonte/Barrie Presentation Mayor Alex Nuttall Four Key Principles t Y 1. Environmental conservation 2. Value to both municipalities: in addition to taxes from employment lands and cost . >,, � . . savings on infrastructure ,� r 3. Employment opportunities for all residents 4. Potential additional housing opportunities Barrie Development Services February 14, 2024 Report No. DS2024-017 Page 15 of 24 Page 134 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... �r Oro-Medonte sor,ngwer r City Servicing: Water and wastewater servicing present within City limits on west side of Penetanguishene Road. Service-sharing agreement with Township of Oro-Medonte would need to be established. Barrie 1 V • Of the 884 hectares we identified in Study area, &a r the City of Barrie agrees to service 10% of the developable land for Oro Medonte's use (at 7 pad " end of the City's servicing window). Oro-Medonte will pay all the infrastructure costs associated with their land with no - �44 commitment on timing. Approximately 10% of tax revenue would flow back to Oro-Medonte until such time as Oro Medonte's employment lands were serviced k and then it would end. Or consideration be given to a set " contribution amount. Barrie Development Services February 14, 2024 Report No. DS2024-017 Page 16 of 24 Page 135 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Discussion Development Services February 14, 2024 Report No. DS2024-017 Page 17 of 24 Page 136 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Schedule 2: Township Official Plan — Land Use 40W - Georgian Dr. � I 5/6 Srd. I I I 1 v � m c a r y c I cv a BA a � I I I i I III I Zo./ftid9e tea• ,-S Oro-Medonte Lands Schedule 2 1 I Subject Lands 1 Policy Area Schedule A Landuse Adapted or, Agricultural Prond Hoirq,,Esuing Farnrc MMR Employment Area Greenlands 2\ o soo m Rural N I i i i I Development Services February 14, 2024 Report No. DS2024-017 Page 18 of 24 Page 137 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Schedule 3: NVCA Regulated Area and Watercources b C m r Georgian g an Dr. 3 - a c m _ 5/6 Srd. c Q zo�fLd9e. Schedule 3 - NCVA Regulated Area and Watercourses ID Subject Lands 1 — NVCA Watercourse F—I NVCA Generic Regulation Area a 0 300 m N ILL LJL LJI Development Services February 14, 2024 Report No. DS2024-017 Page 19 of 24 Page 138 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Schedule 4: NVCA Identified Flood Plains �400 93 a Q' N C N Georgian Dr.-y c m 5/6 Srd. a c m a f i e. -a 5ra Schedule 4 - NVCA Floodplain Q Subject Lands M NVCA Flood Plain ,„„r,m,, a 0 300 M N liiil Development Services February 14, 2024 Report No. DS2024-017 Page 20 of 24 Page 139 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Schedule 5: Township Official Plan — Lands Designated for Employment TT-. Horseshoe Valley Rd.W. '' Horseshoe Valley Rd. E. 12 o _ - ( Sly coe d � 127 m t N 7 _ i� Old BarriekRd.W. Old Barrie•Rd�E. q- 93: — Aa— it Rd � � _R+dge 20 —, -Ridge Rd. W Schedule 5 - Township Employment Lands Industrial Lands on Old Official Plan Tourrslri- f 0 Employment Lands on Current Official Plan Prond Heritage,Exciting Future 0 1.000 M V Development Services February 14, 2024 Report No. DS2024-017 Page 21 of 24 Page 140 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re- City of Barrie Propos... Schedule 6: January 22, 2024 Letter from Mayor Nuttall to Mayor Greenlaw and Members of Council CITY HALL P.0-BOX 400 70 COLLIER STREET BARRIE,ONTARIO TEL(705)792-7900 t�' • L4M 4T5 FAX(705)739-4265 www.bame.ca THE CORPORATION OF THE CITY OF BARRIE Mayor's Office Mayor and Members of Council Township of Oro-Medonte 148 Line 7 South Oro-Medonte,ON 1-01-2EO January 22,2024 Dear Mayor Greenlaw and Members of Council: I am writing you today further to the CTV News Barrie story on Friday January 19,2024,which noted Minister Calandra's desire for Barrie and Oro-Medonte to get back to the table to continue our discussions. As I have said before,the key principles of the potential boundary realignment are based on the following four pillars: • Environmental conservation. • Value to each municipality,in addition to taxes from employment lands and cost savings on infrastructure. • Employment opportunities for all residents. • Potential additional housing opportunities. I look forward to hearing from your council at your earliest convenience as we work to bring good paying local jobs to our region. Sincerely, 1 � _ Ma or AlexNuttall City of Barrie c.c_: CAO Prowse Barrie City Council Development Services February 14, 2024 Report No. DS2024-017 Page 22 of 24 Page 141 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Schedule 7: January 29, 2024 Letter from Mayor Greenlaw to Mayor Nuttall �4 January 29, 2024 Tc�tvtrshi�r Mayor Alex Nuttall City of Barrie Prond Heritage, Exciting Friture 70 Collier Street, c/o P.O. Box 400 Barrie, ON L4M 4T5 Dear Mayor Nuttall, Re: Township of Oro-Medonte and City of Barrie Boundary Review Please accept this correspondence as confirmation of your letter dated January 22. 2024, regarding the Province's Regional Governance Review, and as follow-up to the Township of Oro-Medonte's meeting with Minister Calandra on January 18, 2024. During our meeting with Minister Calandra, it was made abundantly clear that municipalities and upper tiers of government are expected to work cooperatively together,to reach fair and amicable partnerships, regarding the fulfillment of Provincial housing and employment needs. aligned with municipal priorities. Minister Calandra indicated he is looking forward to commencing a review of Standing Committee recommendations, and confirmed he has not previously had the opportunity to focus on the Regional Governance Review. As evidenced by the Township's Official Plan, the Township of Oro-Medonte prefers to continue to fulfill County of Simcoe and Provincially mandated development. The Township understands the challenges the City of Barrie is facing with employment lands. However,given that existing employment lands are already contained within the City of Barrie boundary, from our perspective, is it reasonable to conclude the predominate challenge pertaining to employment lands is not a lack of land suitable for industrial/commercial development, but a lack of financial resources to provide services (infrastructure)to existing employment lands within the City's limits. As a significant hub in Simcoe County, the Township of Oro-Medonte is sympathetic to the needs of the City of Barrie as many residents in Simcoe County rely on the City for many essential aspects of their lives. The Township is also appreciative of the City's plans and ongoing commitment as a separated city in Simcoe County. The current County of Simcoe governance model supports the notion that the City of Barrie and surrounding municipalities share lifestyle, social and financial assets. Township of Oro-Medonte and City of Barrie initial conversations were true to sharing of such assets. With this in mind, the Township looks forward to our continued conversations and partnership. 148 Line 7 South P: (705)487-2171 ww oro-medontexa Oro-Medonte, ON LOL 2EO F: (705)487-0133 Development Services February 14, 2024 Report No. DS2024-017 Page 23 of 24 Page 142 of 420 11 .a) DS2024-017, George Vadeboncoeur, Planner re: City of Barrie Propos... Without question.there is an opportunity for the City of Barrie and Township of Oro- Medonte to demonstrate cooperation and support of the Province's employment and housing initiatives. By working together,we can achieve a sustainable solution that is beneficial to Township of Oro-Medonte and City of Barrie communities. Looking forward to future positive discussions. Kind regards, Mayor Randy Greenlaw Township of Oro-Medonte C.C. Township of Oro-Medonte Council Robin Dunn,CAD Township of Oro-Medonte Brent Spagnol.Director,Development Services.Township of Oro-Medonte George Vadeboncoeur.Planner,Development Services,Township of Oro- Medonte Michael Prowse,CAO City of Barrie Development Services February 14, 2024 Report No. DS2024-017 Page 24 of 24 Page 143 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Michael Barton, Township Planning Consultant Meeting Date: February 14, 2024 Report No.: DS2024-024 Subject: Zoning By-law Amendment Application 2022-ZBA-08 and Plan of Subdivision Application 2022-SUB-02 by Eagles Landing Estates Ltd. 2735 Line 3 North Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report DS2024-024 be received and adopted; 2. That Zoning By-law Amendment Application 2022-ZBA-08 by Eagles Landing Estates Ltd. for 2735 Line 3 North, Township of Oro-Medonte, that would amend Zoning By-law No. 97-95, as amended, by rezoning the subject lands from the Agricultural/Rural (A/RU) Zone to the Residential One Exception 355 (R1*355) Zone and Open Space (OS) Zone on Schedule Al to Zoning By-law No. 97-95, as amended, be approved. 3. That staff bring forth the By-law for Council consideration. 4. That pursuant to By-law 2021-133 (Delegation of Subdivision and Condominium Approval Authority), that the Director, Development Services approve Draft Plan of Subdivision Application 2022-SUB-02 (Eagles Landing Estates Ltd.) consisting of 127 single detached dwelling units, a parkland block, and a stormwater management Development Services February 14, 2024 Report No. DS2024-024 Page 1 of 46 Page 144 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... block, as shown on Schedule 8 to Report No. DS2024-024 be approved, subject to the conditions set out in Schedule 10 to Report No. DS2024-024. 5. And that the applicant be advised of the decisions under the Director, Development Services signature. Background 1. Site Location and Existing Conditions N, The subject lands are located at 2735 Line R 40� •�� 3 North, as illustrated on Schedule 1. Aerial ��+ views of this property and its limits are p p Y subject lands subj provided in Schedule 2. The p J are located within the Horseshoe Valley Sri► Development Node. 2735 Line 3 North is approximately 20.7 hectares (51.2 acres) with 304 metres of frontage on Line 3 North. This property is ., heavily treed and currently vacant of structures. This property is legally described as Part of Lot 4, Concession 4, Geographic Township of Oro,Township of Oro-Medonte, County of Simcoe. The surrounding lands within the Horseshoe Valley Development Node include existing low density residential uses to the north and future low density residential uses to the east. Lands to west and south are outside the node and are primarily vacant open space and natural environmental areas. Schedule 3 includes site photographs illustrating the existing site conditions and uses on the subject lands. 2. Existing Official Plan and Zoning By-Law Designations LAND USE DOCUMENTS EXISTING LAND USE CLASSIFICATIONS Simcoe County Official Plan `Settlements' Oro-Medonte Official Plan `Low-Density Residential'-Horseshoe Valley Comprehensive Zoning By-law Agricultural/Rural (A/RU) Development Services February 14, 2024 Report No. DS2024-024 Page 2 of 46 Page 145 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... The subject lands are also located within the regulated area of the Nottawasaga Valley Conservation Authority (NVCA). 3. Proposal and Development Application The proposed draft plan of subdivision for the subject lands is included in Schedule 8. Plan of Subdivision application 2022-SUB-02 would establish 127 single detached dwelling units, a parkland block and a stormwater management block. The Functional Servicing Report (FSR) submitted with the application indicates that sanitary sewer and water servicing of the proposed development is feasible through connection to the existing municipal water system located to the north of the proposed development and a private internal sanitary collection system. The proposed sanitary sewers will consist of PVC SDR 35 pipe with diameters of 200 mm. The FSR states that the sewer flows will be pumped via forcemain to the wastewater treatment plant located at the Eagles Rest subdivision development. The FSR confirms that the wastewater treatment plant and the exfiltration lagoon have been sized to accommodate the peak hour flows for both Eagles Rest and Eagles Landing subdivisions. Water service will be provided through a new internal 300 mm diameter watermain system that will loop through the site to Line 3 North and then connect to the existing external 300 mm diameter PVC watermain at the intersection of Line 3 North and Horseshoe Ridge Way. The proposed storm sewer system will discharge to a proposed stormwater management facility that will be sized to provide enhanced protection in the wet cell and be of sufficient size to allow for storage of 1:100 year design storm events. An Environmental Impact Study (EIS) was also submitted with the application to identify the presence of any natural heritage features on the site or adjacent lands within 120 metres. The EIS assessed the potential for any impacts of the proposed development and identified the appropriate preventative, mitigative and remedial measures to ensure no negative impacts will occur. The recommendations of the EIS will be implemented as part of the development through the subdivision agreement. The Traffic Impact Study (TIS) submitted with the application indicates that the proposed development will not cause any operational issues and will not add significant delay or congestion to the local roadway network and provided the following conclusions: • The proposed development is expected to generate a total of 93 AM and 124 PM peak hour trips. An intersection operation analysis was completed under total (2025 and 2035) traffic volumes with the proposed development operational at the study area intersections. No improvements are recommended within the study area. • The intersection of the Site Access and Future Connection will operate efficiently as a full-movement driveway, with one-way stop control for the egress. Development Services February 14, 2024 Report No. DS2024-024 Page 3 of 46 Page 146 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... movements. Single ingress and egress lanes will provide the necessary capacity to service the proposed development. The location of the proposed Site Access is considered appropriate with respect to minimum driveway spacing requirements. The sight distance available for the proposed Site Access is suitable for the intended use. An addendum to the TIS was submitted in response to comments received on the first submission that provided the following conclusions and recommendations: • In order to address the need for a temporary secondary access for emergency vehicles, one residential lot will be frozen until the road is extended to Line 4. • In the event that the Line 4 connection is not constructed prior to 2035, the Line 3 North/Site Access intersection can facilitate the Total (2035) traffic volumes with sufficient operations. The purpose and effect of the Zoning By-law Amendment application 2022-ZBA-08 is to rezone the subject lands from the Agricultural/Rural (A/RU) Zone to Residential One Exception (R1*355) Zone and Open Space (OS) Zone and to amend Section 7.0 by adding the following subsection: 7.355 *355 - Part of Lot 4, Concession 4 (Geographic Township of Oro),Township of Oro-Medonte: Notwithstanding the provisions of Section 4.0, Table B1 Use Standards R1 Zone, the following provisions shall apply to single detached dwellings: a) Minimum Lot Area 900.0 square metres b) Minimum Lot Frontage 20 metres c) Minimum Front Yard Setback to Dwelling 4.5 metres d) Minimum Front Yard Setback to Attached Garage 6.0 metres e) Minimum Interior Side Yard Setback 1.2 metres f) Minimum Exterior Side Yard Setback 3.0 metres g) Maximum Building Coverage 50% For the purposes of this By-law, building setbacks shall be measured from the lot line prior to the dedication of 0.3 metre reserves, where required. Notwithstanding the provisions of Section 5.9.1, unenclosed porches and balconies may encroach into the exterior side yard setback a distance of not more than 1.5 metres on lands zone R1*355." For context, the lots to the north of the subject lands on Ponytail Court are zoned R1*233, which includes the following standards: a) Minimum Lot area: 750 mZ Development Services February 14, 2024 Report No. DS2024-024 Page 4 of 46 Page 147 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... b) Minimum Lot Frontage: 25 m c) Minimum Front Yard: i) to dwelling 4.5 m ii) to garage 6.0 m d) Minimum Rear Yard: i) to dwelling 7.5 m ii) to deck on golf course lot 4.5 m iii) to deck not on a golf course lot 5.5m e) Minimum Exterior Side Yard: i) to dwelling 3.0 m ii) to garage 6.0 m f) Minimum Interior Side Yard: 1.5 m g) Maximum Building Height: 11.0 m h) Maximum Building Coverage: 50 % There are also existing lots on Boville Court are zoned R1*232 and are subject to the following standards: a) Minimum Lot area: 575 mZ b) Minimum Lot Frontage: 19.25 m c) Minimum Front Yard: i) to dwelling 4.5 m ii) to garage 6.0 m d) Minimum Rear Yard: i) to dwelling 7.5 m ii) to deck on golf course lot 4.5 m iii) to deck not on a golf course lot 5.5m e) Minimum Exterior Side Yard: i) to dwelling 3.0 m ii) to garage 6.0 m f) Minimum Interior Side Yard: 1.2 m g) Maximum Building Height: 11.0 m h) Maximum Building Coverage: 50 % There is also an R1*140 zone to the north of the subject lands that apply the following standards for single detached dwellings: a) Minimum lot area 0.045 hectares (0.11 acre) b) Minimum lot frontage 15 metres (49.2 feet) c) Minimum required front yard to the dwelling unit 4.5 metres (14.8 feet) d) Minimum required front yard to the garage 6.0 metres (19.7 feet) e) Minimum required rear yard 7.5 metres (24.6 feet) f) Minimum required interior side yard one side 1.5 metres (4.9 feet) alternate side 0.75 metres (2.5 feet) g) Minimum required exterior side yard 3.0 metres (9.8 feet) h) Maximum building height 11 metres (36.1 feet) i) Minimum landscape open space 25 percent j) Maximum building coverage 50 percent k) Minimum required rear yard for a deck is: i. for those lots abutting a golf course or recreational trail 4.5 metres (14.7 feet) 7-39 ii. for all other lots 5.0 metres (16.4 feet) Development Services February 14, 2024 Report No. DS2024-024 Page 5 of 46 Page 148 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Analysis Planning Act Section 2 of the Planning Act provides that the Minister, the council of a municipality, a local board, a planning board and the Tribunal, in carrying out their responsibilities under this Act, shall have regard to, among other matters, matters of provincial interest including those identified in this section of the Act. I have considered these matters of interest in completing my land use planning analysis and forming my expert land use planning opinion with respect to the development proposal and application. It is my opinion that this application has appropriate regard for these matters of provincial interest, specifically the following: (a) the protection of ecological systems, including natural areas, features and functions; (b) the protection of the agricultural resources of the Province; (c) the conservation and management of natural resources and the mineral resource base; (n) the resolution of planning conflicts involving public and private interests; (p) the appropriate location of growth and development; (r) the promotion of built form that, (i) is well-designed, (ii) encourages a sense of place, and (iii) provides for public spaces that are of high quality, safe, accessible, attractive and vibrant. The proposed Zoning By-Law Amendment relates only to lands within the Horseshoe Valley Settlement Area and the adjoining existing and planned low residential development has similar land uses and performance standards to those requested through the Amendment. These lands are designated "Settlements" under the County Official Plan and "Low Density Residential" under the Township Official Plan. There are no agricultural lands or uses on the subject lands or adjoining lands that will be adversely impacted. The proposed lot area, lot frontage, setbacks, building height and lot coverage are consistent and compatible with the performance standards that have been adopted for low density residential development on neighbouring properties in the Horseshoe Valley Settlement Area. The EIS submitted with the application confirmed that any impacts to natural heritage features on the subject lands and adjoining lands can be managed through appropriate mitigative and remedial measures implemented as part of the development proposal. Development Services February 14, 2024 Report No. DS2024-024 Page 6 of 46 Page 149 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Provincial Policy Statement 2020 Part II of the Provincial Policy Statement, 2020 ("PPS 2020") identifies the requirement under Section 3 of the Planning Act that the exercise of any authority that affects a planning matter, "shall be consistent with" policy statements issued under the Act. Comments, submissions or advice that affect a planning matter that are provided by the council of a municipality, a local board, a planning board, a minister or ministry, board, commission or agency of the government "shall be consistent with" this Provincial Policy Statement. The PPS 2020 policies included in Schedule 4 are applicable to this application. It is my opinion that the development proposal and requested Zoning By-Law Amendment are consistent with the applicable policies of PPS 2020 for the following reasons: • The proposal involves more efficient use of lands located in a Settlement Area, specifically the Horseshoe Valley Development Node, which is identified for Low Density Residential development; • The subject lands will be serviced through planned private and municipal infrastructure that has been designed to provide the required infrastructure capacity; • The proposal and requested Zoning By-Law Amendment will increase the number of residential units available in an identified Settlement Area with lot characteristics and building types that are consistent and compatible with the existing and planned context of the adjoining lands; and • The proposed development is fully within the Horseshoe Valley Settlement Area and will not adversely impact the natural heritage character of adjoining lands outside of the Node. The proposal will incorporate appropriate mitigative and remedial measures to preserve and protect natural heritage features on the subject lands and adjoining lands. A Place to Grow, Growth Plan for the Greater Golden Horseshoe 2020 As set out in Section 1.2.2, A Place to Grow— Growth Plan for the Greater Golden Horseshoe applies to the area designated by Ontario Regulation 416/05 as the Greater Golden Horseshoe growth plan area. All decisions in respect of the exercise of any authority that affects a planning matter will conform with this Plan, subject to any legislative or regulatory provisions providing otherwise. All of the Township of Oro- Medonte and County of Simcoe are included in the "Simcoe Sub-Area" of this Plan. It is my opinion that the development proposal and requested Zoning By-Law Amendment conform to the applicable Growth Plan policies, specifically those policies included in Schedule 5. Development Services February 14, 2024 Report No. DS2024-024 Page 7 of 46 Page 150 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... County of Simcoe Official Plan The subject lands are designated "Settlements" on Schedule 5.1 of the County of Simcoe Official Plan. On the basis of my review of the specific policies of the Simcoe County Official Plan provided in Schedule 6, it is my opinion that the proposal for the subject lands and the Zoning By-Law Amendment conform to the applicable policies of the County of Simcoe Official Plan for the following reasons: • The natural heritage character of the adjoining lands outside of the Horseshoe Valley Settlement Area will not be adversely affected and appropriate mitigative and remedial measures are proposed for natural heritage features of interest on the subject lands; • The subject lands are located in a Settlement area specifically identified for growth and development and the proposal will support the County objectives for intensification in Settlements; • The proposed development will be serviced through connections to existing municipal infrastructure and a proposed stormwater management system that has been designed and sized to accommodate the proposed residential units; • The proposal will increase the number of residential units in the Horseshoe Valley Settlement Area and make more efficient use of lands and existing municipal services in a planned Settlement area; • The proposed subdivision will directly abut other lands within the Horseshoe Valley Settlement Area with existing and planned low density residential development that is consistent with the proposal in terms of dwelling types, lot frontage and area, setbacks, building height and lot coverage; and • Development of the subject lands for low density residential uses that are consistent and compatible with the adjoining lands represents logical progression of development within the Settlement Area. Township of Oro-Medonte Official Plan The subject lands are located in the Horseshoe Valley Settlement Area and designated "Low Density Residential" under the old Township of Oro-Medonte Official Plan. The applicants Zoning By-law Amendment and Draft Plan of Subdivision applications were deemed complete on May 21, 2022, therefore, the old OP serves as the determinative policy regime for reviewing and evaluating the applicant's development proposal. The policy analysis matrix in Schedule 7 addresses the applicable policies. It is my opinion that the development proposal and Zoning By-Law Amendment application conform to the Township Official Plan on the following basis: All natural heritage features of interest on the subject and adjoining lands will be appropriately managed through mitigative and remedial measures proposed in the Environmental Impact Statement submitted with this application to ensure that significant natural heritage features are preserved and protected; Development Services February 14, 2024 Report No. DS2024-024 Page 8 of 46 Page 151 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... • The proposal will connect to existing municipal services with sufficient available capacity and provide new municipal service connections and stormwater management system that have been designed and sized to provide appropriate control and capacity; • The subject lands are located within the Horseshoe Valley Settlement Area and directly adjacent to existing low density residential uses with consistent and compatible building types and lot and built form characteristics; and • The proposal represents a logical extension of existing and planned residential development in the Settlement Area that makes more efficient use of land and existing municipal infrastructure. Zoning By-law 97-95 The general purpose and intent of Zoning By-Law 97-95 is to provide specific permissions and regulations to facilitate implementation of the applicable Official Plan policies. Zoning By-Law Amendment application 2022-ZBA-08 will permit development of the subject lands for low density residential uses that connect to existing and planned municipal and private services and have land use and built form characteristics that are compatible with the adjoining lands in the Horseshoe Valley Settlement Area. As outlined in this report, it is my opinion that the application is consistent with PPS 2020, conforms to the Growth Plan and conforms to the County of Simcoe and Township of Oro-Medonte Official Plans. It is my opinion that the requested Zoning By-Law Amendment will appropriately implement the applicable Provincial, County and Township land use planning policies. Planning Staff Comments It is my opinion that Zoning By-Law Amendment application 2022-ZBA-08: • Has appropriate regard for the matters of Provincial interest set out in Section 2 of the Planning Act; • Is consistent with the Provincial Policy Statement, 2020; • Conforms to the Growth Plan for the Greater Golden Horseshoe; • Conforms to the County of Simcoe Official Plan; and • Conforms to the Township of Oro-Medonte Official Plan. On this basis, it is my recommendation that Zoning By-law Amendment application 2022-ZBA-08 be approved to rezone subject lands from the Agricultural/Rural (A/RU) Zone to the Residential One Exception 355 (R1*355) Zone and Open Space (OS) Zone to permit the development of 127 single detached dwelling units, a parkland block, and a stormwater management block, be approved. This application has been submitted in conjunction with Plan of Subdivision application 2022-SUB-02. Development Services February 14, 2024 Report No. DS2024-024 Page 9 of 46 Page 152 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Financial/Legal Implications/ Risk Management Potential financial and legal implications should the decision of Council be appealed to the Ontario Land Tribunal (OLT) and Council chooses to defend their decision. Policies/Legislation • Planning Act, R.S.O. 1990, c. P.13 • Provincial Policy Statement, 2020 • A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Township of Oro-Medonte Official Plan, 1997 • Township of Oro-Medonte Zoning By-law No. 97-95, as amended Corporate Strategic Priorities Well Planned Development—to ensure the development of complete communities and the protection of our rural character. Staff are of the opinion that the proposed development is consistent with the Township's strategic priority. Consultations Notice of these applications were circulated to the public and to applicable review agencies and Township departments, public notice signs were also posted on the subject lands. A public meeting for the proposed zoning by-law amendment took place on July 7, 2022. As a result of that public meeting and circulation of the applications, the following comments have been received as of the preparation of this report: COMMENTING DEPARTMENT/AGENCY COMMENTS Township of Oro-Medonte: Development Has provided specific draft plan Engineering conditions regarding detailed design review and servicing aspects of the development. Township of Oro-Medonte: Operations Has provided specific draft plan conditions regarding the open space block and landscaping requirements. Township of Oro-Medonte: Environmental Has provided specific draft plan Services conditions regarding detailed design review and servicing aspects of the development. Township of Oro-Medonte: Building No comment at this time. Division Development Services February 14, 2024 Report No. DS2024-024 Page 10 of 46 Page 153 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... County of Simcoe Residential use in the form of single detached dwellings is permitted in the Settlements designation. As such, the County has no objection to the applications as proposed in principle and recognizes that the applications should be evaluated based on the local planning policy context. The Nottawasaga Valley Conservation Authority (NVCA) should be consulted for input on matters relating to natural heritage and to ensure conformity with the natural heritage policies of the Provincial Policy Statement (PPS) and local natural heritage policies. Nottawasaga Valley Conservation No objection to the draft approval of the Authority application subject to the conditions noted in Schedule 7. Hydro One No comments or concerns at this time. Enbridge Enbridge Gas Inc. does not object to the proposed application; however, we reserve the right to amend our development conditions. Hydro One We are in receipt of your Draft Plan of Subdivision Application. We have reviewed the documents concerning the noted Plan and have no comments or concerns at this time. Enbridge Gas Enbridge Gas Inc. does not object to the proposed application(s) however, we reserve the right to amend or remove development conditions. Simcoe County District School Board Simcoe County District School Board (SCDSB) Planning staff have no objection to this development. Planning staff also request that the Simcoe County District School Board's standard conditions, as indicated below, be included: o That the owner(s) agree in the Subdivision Agreement to include in all Offers of Purchase and Sale Development Services February 14, 2024 Report No. DS2024-024 Page 11 of 46 Page 154 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... a statement advising prospective purchasers that accommodation within a public school operated by the Simcoe County District School Board in the community is not guaranteed and students may be accommodated in temporary facilities; including but not limited to accommodation in a portable classroom, a "holding school", or in an alternate school within or outside of the community. o If school buses are required within the Subdivision in accordance with Board Transportation policies, as may be amended from time to time, school bus pick up points will generally be located on the through street at a location as determined by the Simcoe County Student Transportation Consortium. Simcoe Muskoka Catholic District School At this time the Board would not object to Board the proposed applications. We would request the following condition of Draft Plan approval: "That the owner include in all offers of purchase and sale a clause advising prospective purchasers that pupils from this development attending educational facilities operated by the Simcoe Muskoka Catholic District School Board may be transported to / accommodated in temporary facilities out of the nei hbourhood school's area." Bell Canada o The following paragraphs are to be included as a condition of approval: "The Owner acknowledges and agrees to convey any easement(s) as deemed necessary by Bell Canada to service this new development. The Owner further agrees and acknowledges to convey such easements at no cost to Bell Canada. The Owner agrees that should any conflict arise with Development Services February 14, 2024 Report No. DS2024-024 Page 12 of 46 Page 155 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... existing Bell Canada facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost." o The Owner is advised to contact Bell Canada at plan ninganddevelopment@bell.ca during the detailed utility design stage to confirm the provision of communication/telecommunication infrastructure needed to service the development. o It shall be noted that it is the responsibility of the Owner to provide entrance/service duct(s) from Bell Canada's existing network infrastructure to service this development. In the event that no such network infrastructure exists, in accordance with the Bell Canada Act, the Owner may be required to pay for the extension of such network infrastructure. If the Owner elects not to pay for the above noted connection, Bell Canada may decide not to provide service to this development. Canada Post o Canada Post will provide mail delivery service to the above address through centralized delivery via Community Mail Boxes (CMBs) and or Lock Box Assembly o Given the number and the layout of the lots in the subdivision, we cannot not determine the amount of sites needed. The CMB's location will be determined at the time of the preliminary CUP Plan circulation. o Please update our office if the project description changes so that Development Services February 14, 2024 Report No. DS2024-024 Page 13 of 46 Page 156 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... we may determine the impact (if any). o Should this application be approved, please provide notification of the new civic addresses as soon as possible. o Please provide Canada Post with the excavation date for the first foundation/first phase as well as the date development work is scheduled to begin. o Please provide Canada Post with a minimum of 60 days notice of the first occupancy. o The developer will consult with Canada Post to determine suitable permanent locations for the Community Mail Boxes. The developer will then indicate these locations on the appropriate servicing plans. o The developer agrees, prior to offering any units for sale, to display a map on the wall of the sales office in a place readily accessible to potential homeowners that indicates the location of all Community Mail Boxes within the development, as approved by Canada Post. o The developer agrees to include in all offers of purchase and sale a statement which advises the purchaser that mail will be delivered via Community Mail Box. o The developer also agrees to note the locations of all Community Mail Boxes within the development, and to notify affected homeowners of any established easements granted to Canada Post to permit access to the Community Mail Box. o The developer agrees to give Canada Post notice 90 days prior to first occupancy Development Services February 14, 2024 Report No. DS2024-024 Page 14 of 46 Page 157 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... o The developer will provide a suitable and safe temporary site for a Community Mail Box until curbs, sidewalks and final grading are completed at the permanent Community Mail Box locations. o Canada Post will provide mail delivery to new residents as soon as the homes are occupied. o The developer agrees to provide the following for each Community Mail Box site and to include these requirements on the appropriate servicing plans: o Any required walkway across the boulevard, per municipal standards o Any required curb depressions for wheelchair access, with an opening of at least two metres (consult Canada Post for detailed specifications) o A Community Mailbox concrete base pad per Canada Post specifications. Don Gregor o Objects to any concessions whatsoever to minimum lot sizes by 10m; small lots prohibit proper storage of snow on lots and reduce green spaces Rick Boyd o Oppose the proposed development; traffic concerns; water issues John & Janet Fawcett o Condense plan of subdivision; maintain existing tree barrier from Line 3; stormwater runoff design to be adequate for the proposed development; capacity for wastewater and water; traffic safety Jennifer and Chris Stone o Infrastructure, water supply, schooling, road and traffic issues, amenities Mikaela Jacobs o Infrastructure concerns; urban design concerns; tree preservation Dianne & David Pearson o Concerns to preserve farmland Development Services February 14, 2024 Report No. DS2024-024 Page 15 of 46 Page 158 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Charlie Giffin o Drainage concerns; tree cutting; water pressure concerns; Jessica Mawson o Impact of drainage on property; traffic; landowner encroachment and the impact it would have on agricultural practices; maintain health of forest Ashleigh & Bryan Price o Infrastructure, water supply, schooling, road and traffic issues, construction of homes; clear cutting of trees Comments received from the public pertained to matters of tree protection, construction management, traffic concerns and matters related to servicing (water, sewage and stormwater) and grading. The subject applications and studies (traffic impact study, arborist report, archaeological report, geotechnical report, hydrogeological report, environmental impact study) were circulated to all relevant agencies and Township departments for review and at this time, all required agencies and Township departments have provided the necessary conditions for draft plan approval to be issued by the Township. Attachments Schedule 1: Location Map Schedule 2: Aerial Photo Schedule 3: Existing Site Photos Schedule 4: Policy Analysis Matrix (PPS 2020) Schedule 5: Policy Analysis Matrix (Growth Plan) Schedule 6: County of Simcoe Official Plan Policy Matrix Schedule 7: Township of Oro-Medonte Official Plan Policy Analysis Matrix Schedule 8: Proposed Draft Plan of Subdivision Schedule 9: Proposed Zoning By-law Amendment Schedule 10: Conditions of Draft Plan Approval Conclusion The applicant is seeking Council's approval of the amendment to the Zoning By-law and associated Draft Plan of Subdivision application, in support of its proposal to construct a residential development comprised of 127 single detached dwelling units, a parkland block and stormwater management block. In Planning Staff's opinion, the applications: • Have appropriate regard for matters of Provincial interests as set out in the Planning Act; • Are consistent with the Provincial Policy Statement; Development Services February 14, 2024 Report No. DS2024-024 Page 16 of 46 Page 159 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... • Conform to the Growth Plan, the County of Simcoe Official Plan and the Township's Official Plan; and • Represents good planning. Based on the above, Planning staff recommend that the applications be approved. Respectfully submitted, Michael Barton, RPP, Township Planning Consultant, February 2, 2024 Approvals: Date of Approval Andy Karaiskakis, RPP, Manager, Planning Services February 3, 2024 Brent Spagnol, RPP, Director, Development Services February 8, 2024 Robin Dunn, CAO February 9, 2024 Development Services February 14, 2024 Report No. DS2024-024 Page 17 of 46 Page 160 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 1: Location Map B 8 4 R 55 38 35 52 31 29 27 25 23 21 19 17 N�nlic Tr, 15 FIR, 41 13 11 9 7 5 D � � �� 47 4 o * � 3 aka 77 49 42 r 53 Horse_sh_ 1 '`� � 2 3 5 4 7 2999 8 8 Z M 1308 1304 1552 Schedule 1 Location ®Subject Lands V/Y�w/J�l��lt� Proud Heriukle,ExMigq Furore 0 200 m Fie Number.2022SUB-0212022-ZBA-08 '�" I I I i I Development Services February 14, 2024 Report No. DS2024-024 Page 18 of 46 Page 161 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 2: Aerial Photo d v ti z .I M O1 C J A A i Schedule 2 Aerial Photo Tou�m.,shi^po~''� Subject Lands Proud Heritage,Exciting Future' 0 200 m File Number:2022-SUB-0212022-MA-08 V I Development Services February 14, 2024 Report No. DS2024-024 Page 19 of 46 Page 162 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re- Zonin... Schedule 3 — Existing Site Photos 3 Existing golf course to the North Looking South at site or Existing residential and golf course to the North North limit of site adjacent to golf North limit of site looking east course from Horseshoe Ridge Development Services February 14, 2024 Report No. DS2024-024 Page 20 of 46 Page 163 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 4: Policy Analysis Matrix (PPS 2020) Policy Section Policy Details Part V:Policies 1.1.1 Healthy,liveable and safe communities are sustained by: 1.0 Building Strong Healthy Communities a)promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term; 1.1 Managing and Directing Land Use to b)accommodating an appropriate affordable and market-based range and mix Achieve Efficient and Resilient of residential types(including single-detached,additional residential units, Development and Land Use Patterns multi-unit housing,affordable housing and housing for older persons), employment(including industrial and commercial), institutional(including places of worship,cemeteries and long-term care homes),recreation,park and open space,and other uses to meet long-term needs; c)avoiding development and land use patterns which may cause environmental or public health and safety concerns; d)avoiding development and land use patterns that would prevent the efficient expansion of settlement areas in those areas which are adjacent or close to settlement areas; e)promoting the integration of land use planning,growth management, transit-supportive development,intensification and infrastructure planning to achieve cost-effective development patterns,optimization of transit investments,and standards to minimize land consumption and servicing costs; f)improving accessibility for persons with disabilities and older persons by addressing land use barriers which restrict their full participation in society; g)ensuring that necessary infrastructure and public service facilities are or will be available to meet current and projected needs; h)promoting development and land use patterns that conserve biodiversity; i)preparing for the regional and local impacts of a changing climate. 1.1.2 Sufficient land shall be made available to accommodate an appropriate range and mix of land uses to meet projected needs for a time horizon of up to 25 years,informed by provincial guidelines. However,where an alternate time period has been established for specific areas of the Province as a result of a provincial planning exercise or a provincial plan,that time frame may be used for municipalities within the area. Within settlement areas,sufficient land shall be made available through intensification and redevelopment and,if necessary,designated growth areas. Nothing in policy 1.1.2 limits the planning for infrastructure,public service facilities and employment areas beyond a 25-year time horizon 1.1.3 Settlement Areas 1.1.3.1 Settlement areas shall be the focus of growth and development. 1.1.3.2 Land use patterns within settlement areas shall be based on densities and a mix of land uses which: a)efficiently use land and resources; b)are appropriate for,and efficiently use,the infrastructure and public service facilities which are planned or available,and avoid the need for their unjustified and/or uneconomical expansion; Development Services February 14, 2024 Report No. DS2024-024 Page 21 of 46 Page 164 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... c)minimize negative impacts to air quality and climate change,and promote energy efficiency; d)prepare for the impacts of a changing climate; e)support active transportation; f)are transit-supportive,where transit is planned,exists or may be developed; and g)are freight-supportive. Land use patterns within settlement areas shall also be based on a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3,where this can be accommodated. 1.1.3.3 Planning authorities shall identify appropriate locations and promote opportunities for transit-supportive development,accommodating a significant supply and range of housing options through intensification and redevelopment where this can be accommodated taking into account existing building stock or areas,including brownfield sites,and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. 1.1.3.4 Appropriate development standards should be promoted which facilitate intensification,redevelopment and compact form,while avoiding or mitigating risks to public health and safety. 1.1.3.5 Planning authorities shall establish and implement minimum targets for intensification and redevelopment within built-up areas,based on local conditions. However,where provincial targets are established through provincial plans,the provincial target shall represent the minimum target for affected areas. 1.1.3.6 New development taking place in designated growth areas should occur adjacent to the existing built-up area and should have a compact form, mix of uses and densities that allow for the efficient use of land,infrastructure and public service facilities. 1.1.3.7 Planning authorities should establish and implement phasing policies to ensure: a)that specified targets for intensification and redevelopment are achieved prior to,or concurrent with,new development within designated growth areas; and b)the orderly progression of development within designated growth areas and the timely provision of the infrastructure and public service facilities required to meet current and projected needs. 1.4 Housing 1.4.1 To provide for an appropriate range and mix of housing options and densities required to meet projected requirements of current and future residents of the regional market area,planning authorities shall: a)maintain at all times the ability to accommodate residential growth for a minimum of 15 years through residential intensification and redevelopment Development Services February 14, 2024 Report No. DS2024-024 Page 22 of 46 Page 165 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... and,if necessary,lands which are designated and available for residential development;and b)maintain at all times where new development is to occur,land with servicing capacity sufficient to provide at least a three-year supply of residential units available through lands suitably zoned to facilitate residential intensification and redevelopment,and land in draft approved and registered plans 1.4.3 Planning authorities shall provide for an appropriate range and mix of housing options and densities to meet projected market-based and affordable housing needs of current and future residents of the regional market area by: c)directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs; d)promoting densities for new housing which efficiently use land,resources, infrastructure and public service facilities,and support the use of active transportation and transit in areas where it exists or is to be developed;and f)establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form,while maintaining appropriate levels of public health and safety. 2.1 Natural Heritage 2.1.1 Natural features and areas shall be protected for the long term. 2.1.2 The diversity and connectivity of natural features in an area,and the long- term ecological function and biodiversity of natural heritage systems,should be maintained,restored or,where possible,improved,recognizing linkages between and among natural heritage features and areas,surface water features and ground water features Development Services February 14, 2024 Report No. DS2024-024 Page 23 of 46 Page 166 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 5: Policy Matrix (A Place to Grow— Growth Plan for the Greater Golden Horseshoe, 2020) Policy Section Policy Details Section 1.2.1 Guiding • Support the achievement of complete communities that are designed to Principles support healthy and active living and meet people's needs for daily living throughout an entire lifetime. • Prioritize intensification and higher densities in strategic growth areas to make efficient use of land and infrastructure and support transit viability. • Improve the integration of land use planning with planning and investment in infrastructure and public service facilities,including integrated service delivery through community hubs,by all levels of government. • Protect and enhance natural heritage,hydrologic,and landform systems, features,and functions. 2.2 Policies for Where and 2. Forecasted growth to the horizon of this Plan will be allocated based on the following: How to Grow a)the vast majority of growth will be directed to settlement areas that: 2.2.1 Managing Growth i.have a delineated built boundary; ii.have existing or planned municipal water and wastewater systems;and iii.can support the achievement of complete communities; c)within settlement areas,growth will be focused in: i.delineated built-up areas; ii.strategic growth areas; iii.locations with existing or planned transit,with a priority on higher order transit where it exists or is planned;and iv.areas with existing or planned public service facilities; d)development will be directed to settlement areas,except where the policies of this Plan permit otherwise; e)development will be generally directed away from hazardous lands;and f)the establishment of new settlement areas is prohibited. Development Services February 14, 2024 Report No. DS2024-024 Page 24 of 46 Page 167 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 6: County of Simcoe Official Plan Policy Matrix Policy Section Policy Details Section 1.3-Goals of the Plan The goals of this Plan are: • To protect,conserve,and enhance the County's natural and cultural heritage; • To achieve wise management and use of the County's resources; • To implement growth management to achieve lifestyle quality and efficient and cost-effective municipal servicing,development and land use; • To achieve coordinated land use planning among the County's local municipalities and with neighbouring counties,districts,regions,and separated cities,and First Nations lands; • To further community economic development which promotes economic sustainability in Simcoe County communities,providing employment and business opportunities;and • To promote, protect and enhance public health and safety. Part 3-Growth Management Strategy The planning strategy of this Plan is based on four themes: 3.1 Strategy • Direction of a significant portion of growth and development to settlements where it can be effectively serviced,with a particular emphasis on primary settlement areas. • Enabling and managing resource-based development including agriculture,forestry, aggregates,and tourism and recreation. ■ Protection and enhancement of the County's natural heritage system and cultural features and heritage resources,including water resources. • Development of communities with diversified economic functions and opportunities,and a diverse range of housing options. 3.7 Settlements Objectives 3.5.1 To focus population and employment growth and development within settlements,with particular emphasis on primary settlement areas, in accordance with the policies of this Plan. 3.5.2 To develop a compact urban form that promotes the efficient use of land and provision of water,sewer, transportation,and other services. 3.5.3 To develop mixed use settlements as strong and vibrant central places and to create healthy settlements and communities that are sustainable. 3.5.4 To promote development forms and patterns which minimize land consumption and servicing costs. Policies Development Services February 14, 2024 Report No. DS2024-024 Page 25 of 46 Page 168 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Growth Management 3.5.7 Settlement areas shall be the focus of population and employment growth and their vitality and regeneration shall be promoted. Lands may only be redesignated from lands not for urban uses to lands for urban uses in accordance with Sections 3.5.8 or 3.5.10 of this Plan.Residential, commercial,industrial,institutional,and recreational land uses shall be developed within settlement area boundaries on land appropriately designated in a local municipal official plan for the use. Land use designation changes within settlement area boundaries do not require a County Official Plan amendment.The uses permitted in the land use designations within settlement area boundaries may be further restricted or prohibited in the local municipal official plans in order to facilitate urban development. Phasing of Development 3.5.14 Within settlements,local municipal official plans should direct that development on designated Greenfield areas occur contiguous to or abutting the existing built boundary and progressing out from there,except where physical barriers or significant natural heritage features and areas and functions intervene. 3.5.15 The progression of development within a settlement area will be based on a sustainable and logical progression of development and in accordance with Provincial,County and local municipal official plan policies.Consideration will be given to the following matters when determining phasing of development: a)The required infrastructure and public service facilities are approved and implementable in a timely and cost-effective manner; b)The development promotes sustainability and energy efficient design and contributes to the achievement of a complete community,including the provision of a full range of housing types,and/or the provision of commercial and employment opportunities; c)Priority given to infill and intensification proposals that utilize existing infrastructure and public service facilities; d)Absorption rate of new construction in previous phases and the need for additional phases of development; e)Local municipalities may place lands within a Holding Zone provision to ensure timing of release of subsequent phases is justified and satisfies other policies of this Plan and the local municipal official plan. Density and Intensification 3.5.23 The compact development of settlements as stated in Section 3.5.2 shall be based on specific density targets for local municipalities in Simcoe County.Accordingly,it is a Development Services February 14, 2024 Report No. DS2024-024 Page 26 of 46 Page 169 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... policy of this Plan that development on designated Greenfield areas will be planned to achieve a minimum density target of residents and jobs combined per hectare as follows:Density Target of 32 residents and jobs per hectare in the Township of Oro-Medonte. 3.5.25 Each local municipality shall develop an intensification strategy and implement the strategy through its official plan in order to phase in and achieve the intensification targets in Section 3.5.24 of this Plan.Through the strategy,local municipalities shall promote and facilitate intensification and efficient use of land in built-up areas,identify intensification areas to support achievement of the intensification target, promote the development of mixed use areas within settlements,identify areas appropriate for revitalization and redevelopment,identify the type and scale of development appropriate for the intensification areas,identify means to mitigate the effects of intensification in intensification areas on stable residential areas including consideration of transitional densities, built form and land uses,identify means to protect stable residential areas outside of intensification areas,and develop cost-effective and land efficient development standards.The intensification strategy shall also identify a program for monitoring the achievement of the intensification targets in Section 3.5.24 and evaluate the ongoing feasibility of achieving the targets. 3.5.29 Development within the built-up areas and designated Greenfield area of settlement areas may be of higher density to achieve the policy directives of this Plan but should be compatible with adjacent residential areas. The local municipalities may explore means to ensure compatibility through such measures as transitional densities,built form and land uses. 3.5.30 It is a policy of this Plan that in the development of settlements that a range of types of housing, including detached,semi-detached,townhouse,and apartment units, be provided,along with a mix of affordable housing,to meet a variety of housing needs.Targets in relation to this objective are stated in Section 4.3 of this Plan. Local municipal official plans and zoning bylaws shall facilitate the provision of a range of housing types and affordable housing. Development Services February 14, 2024 Report No. DS2024-024 Page 27 of 46 Page 170 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 7: Township of Oro-Medonte Official Plan Policy Analysis Matrix Policy Section Policy Details SECTION A2—GOALS AND A2.1.1 Goal STRATEGIC OBJECTIVES It is the goal of this Plan to protect and enhance significant natural heritage features A2.1 Natural Heritage and related ecological functions in the Township. A2.1.2 Strategic Objectives a)To protect from incompatible development significant natural heritage features and their associated ecological and hydrological functions. c)To ensure that an understanding of the natural environment,including the values,opportunities,limits and constraints that it provides,guides land use decision-making in the Township. e)To require that the land use planning process contributes to the protection, maintenance and enhancement of water and related resources and aquatic ecosystems on an integrated watershed management basis. f)To protect from incompatible development significant woodlands and wildlife habitat areas and the ecological functions they provide. g)To protect from incompatible development wetlands and Provincially Significant Areas of Natural and Scientific Interest and the habitats and ecological functions they provide. h)To protect natural heritage systems as defined by the Township and the County of Simcoe. A2.6 Growth and Settlement A2.6.1 Goal It is the goal of this Plan to direct most forms of residential development to settlements where full sewer and water services are available or can be made available in the future. A2.6.2 Strategic Objectives a)To direct the majority of new residential growth to settlements. c)To prohibit the development of new residential subdivisions outside of the settlements. d)To encourage the more efficient use of land in settlements,where appropriate. g)To ensure that the development pattern is efficient and does not lead to inefficiencies or a decline in the level of municipal service. h)To encourage the establishment of full municipal services in the larger settlements. SECTION C14—HORSESHOE VALLEY C14.1 OBJECTIVES ROAD • To promote the consolidation of residential,commercial and institutional development in existing development nodes. • To ensure that new development in the existing development nodes is planned on a comprehensive basis. • To ensure that improvements to Horseshoe Valley Road are undertaken as a condition of new development. • To ensure that new development outside of the development nodes respects the character of the area and the function of Horseshoe Valley Road. • To maintain a clear separation between development nodes on Horseshoe Valley Road. Development Services February 14, 2024 Report No. DS2024-024 Page 28 of 46 Page 171 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... • To ensure that all new development is sensitive to the natural heritage features and rural character of the area. C14.3 HORSESHOE VALLEY RESORT NODE A number of specific land use designations have been developed for the Horseshoe Valley Resort node. It is the intent of this Plan to encourage the development of the lands within the Horseshoe Valley Resort node for a variety of residential, commercial and recreational uses,primarily on full sewer and water services.The Township recognizes that the role and function of the Horseshoe Valley Resort is evolving and that the area will serve as a focus for many forms of development in the future. Many of these forms of development will have a market area that extends far beyond the boundaries of the municipality. C14.3.4 Horseshoe Valley Low Density Residential Designation • C14.3.4.1 Permitted Uses Permitted uses on lands designated Horseshoe Valley Low Density Residential as shown on Schedule D are single detached dwellings,home occupations, Bed and Breakfast establishments subject to Section C1.3.10 of this Plan,private recreational uses such as golf courses and accessory uses.The density of residential development shall generally not exceed 7.0 units per gross hectare. Development Services February 14, 2024 Report No. DS2024-024 Page 29 of 46 Page 172 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re- Zonin... Schedule 8: Proposed Draft Plan 8 ceJ o e e ; S $ yC sty 9 ��9 i,r> „ga��N �s �� iie�i3 a�➢n, > !$� � �� X1; 4 yea„ oasla �3tmP7 i'!Q`�`JNrl5Yx3 3Saap5 Iwo`.aY lo5 2M1]S8y wE-O }b!{M3Qfa'3J 5 WISIX3 Vila. - 'm� 0-N11' $ -a mrc a n �n E cog. $ $� w � SwF w �Wu a yR [Y (V ry N N a a m� R 8133 aas 4`r�9*' W � m wm meE mm wot m« mix aom Uzi O n w 8 Ci I �a O O O O fS 3 � a Mz Y !Pl afl 1� p[O Of F lA Z Lu W I O — �3' *2 zo w a n v Ln <n n �M # # # • k k " * Ja wW ..� 941f4911Fe0 Bu174811NtU' _— _ ..__. - J Z£l Vf�lB I£I Vxrla er.qwm WE .gq so'a V ££I> Ia 6urue0NM1 pa°a wa-£ HIHON£3Nll KL W Development Services February 14, 2024 Report No. DS2024-024 Page 30 of 46 Page 173 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 9: Proposed Zoning By-law Amendment The Corporation of the Township of Oro-Medonte By-Law No_2024-024 A By-law to amend the zoning provisions Which apply to lands at Part of Lot 4.Concession 4(Oro) Township,of Oro-Medonte 2422-ZBA-68 Eagles Landing Estates Ltd.) Whereas-I-__::�ounvl of the Corporation of the Township cif Oro-Mec•onte is emp-owered to pass By-lays to regulate he use of land pursuant to Sections 34 srd SO of the Planning Act,R_&O.1 GGO,u.P.1S: Puid Whereas Council deems it appropriate to rezone the lands. Now Therefor♦?the Council of the Township of Oro-Medonte hereby enacts as follc•aE 1. Srhedule'A15'to Zoning B}�law 97-95,as amended,is hereby further amended by changing the zone:symbol sppl*g to the lands located in Fart of Lot 4. Concession 4(Ora),Township&Oro-Medonte.County of Sin-oe.from Agri ulturaFRuraf(AJRLJ to Residerisl One Exception 355(R1'355;and Cper Space{ )Zone,as shown on Schedule'A"attarhed and♦arming Fart of this_By- law. 2. Section 7—Fxoeptions of Zoning By-law 97-9t5 as amended is hereby further amended by adding the following subsections: "7.355 *355—Part of Lot d,Concession 4(Oro) Nlotwilfstanding the:provisions of Section 4-0,Table B1 Use Standards R1 Zone, the follo-reing provisions shall apply to arngfe detached dwreXngs al V,n, -m Lot Area BCO.0 squa-_metres b) k1ini _m Lot Frordage 24 metres c_) Mini m Front Yard Setback to DweA'ing 4.5 metres GR Mini _m Front Yard Setback to Ar7ached Ga-•Figs 6.0 metres e) V.n. _m Werfar Side'Yard Sef mb k 1.2 metres f) Mini _mFxierior Side Yard Setback 3.0metres g) hfaximurn B01hg Coverage 50% For the purposes of this Syaaw, burfdng sadhasks shall be measured from the kot line prior iff the dedication of 0.3 metre reserves,where required. tloteiBrAndFrg the provisions of Section 5.2.1,unendased par&res and bakuNes may enrroa'ch into the extenor side yard setbark a distance of ncl more than 1.5 metres-an lands zone Ri"855." 8. 'SchedL Ie"A"attached is dedered to forma pert aF this By-law. 4. This By-law shall come into effect upon the date of passage hereof,subjedl to the provisions of the Planning A t,as amended. By-Law read a First, Second and Th ird Time_and Passed this 14'flay of February.2024. The Corporation of the Township Of Oro-Medonte Mayor_Randy Greenlam Clerk,Yvonne Au b i,_=h o n Development Services February 14, 2024 Report No. DS2024-024 Page 31 of 46 Page 174 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule "A" To By-Law No. 2024-024 The Corporation of the Township of Oro-Medonte J ® Lands to be rezoned From the AgriculturaURural(AIRU)Zone to the Residential One Exception 3551R1'355)Zone ❑ Lands Rezoned From the AgriculturallRural(A)RU)Zone to the Open Space(OS)Zone This is Schedule W to By-Lew 2024-024 pas=-ed the 14"'day cf February.2024 The Corporation of the Township of Cro-Niedcnte Mayor.Randy Greenlaw Clerk.Yvonr.e Aubichon (Application 2022-ZBA-08) Development Services February 14, 2024 Report No. DS2024-024 Page 32 of 46 Page 175 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Schedule 10: Conditions of Draft Plan Approval The Township of Oro-Medonte's conditions to final Plan approval for registration of this Plan of Subdivision are as follows: No. Conditions Township of Oro-Medonte Planning Services 1. That this approval applies to the draft plan (2022-SUB-02) prepared by Jones Consulting Group Ltd. dated March 2, 2022, on 2735 Line 3 North, Part of Lot 4, Concession 4, former geographic Township of Oro, Township of Oro-Medonte, which shows a total of 127 single detached residential lots, an open space block, a stormwater management block and four (4) future roads (Streets `A', `B', `C' and `D') a stormwater management pond (Block 129) and an open space block (Block 128). 2. Prior to final approval of the Plan, the lands within this draft Plan of Subdivision shall be appropriately zoned by a zoning by-law which has come into effect in accordance with the provisions of the Planning Act. 3. Prior to final approval of the Plan, the Owner shall provide the Township with evidence in the form of an Ontario Land Surveyor Certificate that: a) any existing buildings or structures on the lands as of the date of final approval, are situated so as to comply with applicable zoning by-laws after registration of the plan; and, b) all lot frontages and lot areas within the plan conform to the Township of Oro-Medonte Zoning By-law. 4. That prior to final Plan approval, the road allowances included within this draft Plan of Subdivision shall be named to the satisfaction of the Township of Oro- Medonte. The Owner shall agree in the Subdivision Agreement that all street names shall be identified to the satisfaction of the Township prior to construction of any buildings. 5. That the Owner shall agree in the Subdivision Agreement that a municipal numbering system be assigned to the satisfaction of the Township of Oro- Medonte. Development Services February 14, 2024 Report No. DS2024-024 Page 33 of 46 Page 176 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... 6. That the Owner shall enter into a subdivision agreement with the Township of Oro-Medonte, agreeing to satisfy all conditions, financial and otherwise, of the Township of Oro-Medonte. 7. That the subdivision agreement between the Owner and the Township of Oro- Medonte be registered by the Municipality against the lands to which it applies, pursuant to the provisions of the Planning Act. 8. That prior to final Plan approval, the road allowances, including daylighting triangles, included within this draft plan of subdivision shall be dedicated as public highways to the Township of Oro-Medonte without monetary consideration and free of all encumbrances. 9. That the 0.3 metre reserves included within this draft plan of subdivision shall be conveyed to the Township of Oro-Medonte without monetary consideration and free of all encumbrances. Development Engineering 10. That the final alignment and radii of all roads be designed to the satisfaction of the Township of Oro-Medonte in accordance with the Township's Development Engineering Policies, Process and Design Standards, as amended as well as The County of Simcoe Waste Collection Design Standards (current version) for road radii and other aspects of road design. Between the two standards the most conservative provisions will governs the design of the road allowances. The Township's pavement width will govern unless wider pavement is required by the County's Waste Collection Design Standards. 11. That prior to registration of the plan, Block 129 be conveyed to the Township of Oro-Medonte for stormwater management purposes without monetary consideration and free of all encumbrances. 12. The Owner shall agree in the Subdivision Agreement that construction access shall be provided only in a location approved by the Township. Sufficient access to this subdivision shall be provided to the sole satisfaction of the Township. This will include up to two full and distinct access points (inclusive of the access from Line 3 North) and/or of temporary access and/or emergency access. Negotiations of amicable arrangements with adjacent Landowners will be required and the Owner agrees to initiate and complete negotiations with the adjacent Landowners and cost share and pay for any external easements and/or land conveyances as maybe required to secure for the additional access point if a right of way at the east boundary of the plan of subdivision is not available at the time of final plan approval. Development Services February 14, 2024 Report No. DS2024-024 Page 34 of 46 Page 177 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... 13. The Owner shall agree in the Subdivision Agreement that all portions of public highways (rights-of-ways) which are not to be paved and all drainage swales on public or private property shall be graded and sodded in accordance with the standards of the Township, where applicable to the sole satisfaction of the Township. 14. The Owner shall agree in the Subdivision Agreement to grade and seed all undeveloped lands within the plan, other than conservation lands, and to maintain, to the satisfaction of the Township, all undeveloped lands within the plan. 15. That such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority and that the Owner endeavor to obtain any other necessary easements external to their lands to the sole satisfaction of the Township. 16. That the Owner to the satisfaction of the Township of Oro-Medonte provide adequate storm drainage outlets including any necessary easements and/or conveyances of servicing blocks to the Township without monetary considerations. 17. That prior to final Plan approval, an Environmental Compliance Approval from the Ministry of the Environment, Conservation and Parks be obtained with respect to ownership and operation of the sanitary and stormwater management facilities. 18. That prior to final Plan approval, a "Form 1 — Record of Watermains Authorized as a Future Alteration" for the Horseshoe Highlands Drinking Water Works Permit be obtained from the Township with respect to ownership and operation of the water works facilities. 19. That prior to final Plan approval, a plan or plans shall be prepared to the satisfaction of the Township Manager, Development Engineering showing: a) drainage and stormwater control measures; b) private sanitary outlets and conveyance systems; c) general lot grading including existing and proposed elevations; d) building envelopes; e) erosion control measures; f) location and type of drinking water supply and distribution system; g) location and type of wastewater collection and treatment system; h) locations of streetscape features, utilities, driveways and landscaping; and, i) location of all existing wells on abutting properties. Development Services February 14, 2024 Report No. DS2024-024 Page 35 of 46 Page 178 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... These approved plan(s) will form part of the Subdivision Agreement with the Township of Oro-Medonte. The Owner's Consulting Engineer may be required to check the elevations of the building footings and top of foundation, prior to further construction, to ensure conformity with the approved plans noted above. The Owner's Consulting Engineer may be required, prior to the issuance of a Final Inspection Report, to certify in writing that the installed works have been carried out in accordance with the approved plans. 20. The Owner shall provide to the Township, engineering drawings for, and shall agree in the Subdivision Agreement to install, to the satisfaction of the Township, watermains, storm sewer works, private sanitary collection systems, adequate pavement width for roadways, regulatory signs, street name signs, and any other services or facilities as required. The Owner shall not connect any watermain to existing municipal drinking water systems without the written approval of the Township and in compliance with provincial regulation. All lands to be conveyed to the Township for open space purposes and all easements shall be shown on the engineering drawings. The Owner shall obtain the approval of the applicable agency which may include the Ministry of the Environment, Conservation and Parks for the installation of watermains and storm sewer works. Further, the Owner shall agree in the Subdivision Agreement that the plan or any portion thereof shall not be granted final approval and registered until: i) adequate water supply capacity is available, as determined by the Township, and has been allocated, by the Township, to the plan. And further, the Owner shall agree in the Subdivision Agreement that the Owner shall save harmless the Township from any claim or action as a result of water service not being available when anticipated. Further, the Owner shall agree in the Subdivision Agreement that the plan or any portion thereof shall not be granted final approval and registered until: i) adequate sanitary treatment capacity is available, as determined by the Township and the private facility owner and capacity has been allocated by the owner of the system, to the plan. And further, the Owner shall agree in the Subdivision Agreement that the Owner shall save harmless the Township and the County of Simcoe from any claim or action as a result of sanitary service capacity not being available when anticipated. 21. That prior to final Plan approval, the Owner's Consulting Engineer shall to the satisfaction of the Township Manager, Development Engineering, provide calculations confirming that drainage flow can be accommodated by the Development Services February 14, 2024 Report No. DS2024-024 Page 36 of 46 Page 179 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... proposed SWM outlet from the development site to its outlet at 1305 Base Lake Sideroad. And that the registered owner of the lands via letter to the Township confirms that they have no objection to the proposed flow, intensity and duration. 22. That prior to final Plan approval, the Owner's Consulting Engineer shall to the satisfaction of the Township Manager, Development Engineering, provide an Operation and Maintenance Manual for the stormwater management facility. 23. The pattern of streets and the layout of reserve blocks within this draft Plan of Subdivision shall be designed to align precisely with the pattern and layout for existing plans or any adjoining proposed Plan of Subdivision. 24. That all streets shall be designed and constructed in accordance with the Township of Oro-Medonte's Development Engineering Policies, Process and Design Standards, to a Local Residential Standard No. 3.5-01. The costs of all construction will be at the expense of the Owner. Sidewalk construction or cash in lieu of same will be determined at detail design. 25. That the Owner shall agree in the Subdivision Agreement to install, to the satisfaction of the Township of Oro-Medonte, fencing in accordance with the standards of the Township of Oro-Medonte. This shall involve, but is not limited to: 1.8 metre high black vinyl fencing along the limits of the Storm Water Management Facility (Block 129), 1.5 metre black vinyl fencing along the rear and interior side lots lines of Lots 21 - 36, strand post and wire fencing along the entire north, east and south limits abutting the golf course and vacant lands, and wood privacy fence along the rear lot lines of Lots 1-10 and exterior lot line of Lot 95 in accordance with the Township of Oro-Medonte's Development Engineering Policies, Process and Design Standards. 26. That the Owner shall agree in the Subdivision Agreement that the Owner's Consulting Engineer may be required to check the elevations of the building footings and top of foundation, prior to further construction, to ensure conformity with the approved plans noted above. 27. That the Owner shall agree in the Subdivision Agreement that the Owner's Consulting Engineer shall be required, prior to the issuance of a Final Inspection Report, to certify in writing that the installed works have been carried out in accordance with the approved plans. 28. The Owner shall agree in the Subdivision Agreement: Development Services February 14, 2024 Report No. DS2024-024 Page 37 of 46 Page 180 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... a) to be responsible for the proper drainage within this draft Plan of Subdivision and the effect of such drainage on all lands abutting this draft plan; b) that all lot and block grading plans shall be prepared by the Owner's Consulting Engineer in accordance with the Township's Development Engineering Policies, Process and Design Standards and to provide individual lot grading plans for each lot on the plan prior to the issuance of building permits; c) that for the purpose of preparation of the overall lot and/or block grading plans and the individual lot grading plans, the Owner shall comply with the Township Zoning By-law with respect to usable yard criteria; d) to develop the lands within the plan in accordance with the approved grading plans and individual lot grading plans; and, e) that the overall lot and/or block grading plans and the individual lot grading plans shall reflect the Tree Inventory and Tree Retention Management Plan and shall minimize grade changes in areas of trees to be retained. 29. That the Owner shall agree in the Subdivision Agreement that the services installed by the Owner shall be in accordance with the standards and specifications of the Township of Oro-Medonte Development Engineering Policies, Process and Design Standards, and shall include stormwater works, adequate pavement widths for roadways, street lighting, regulatory signs, street name signs, municipal address signs, water distribution system with hydrants and any other services or facilities as required to meet the Township's Standards. Furthermore, the Subdivision Agreement will stipulate that hydrant markers be placed to the satisfaction of the Municipality. 30. That the Owner agree in the Subdivision Agreement to make satisfactory arrangements for the construction of utilities (including but not limited to electrical, telephone, natural gas and cable television). 31. Prior to final approval of the draft plan or any portion thereof, arrangements satisfactory to the Township shall be in place to provide for the following community services (at a time and with securities satisfactory to the Township and with the conveyance of the necessary lands or easements for the community services to the Township at a time satisfactory to it), which community services are in accordance with, or necessarily incidental to the Functional Servicing Report prepared by Gerrits Engineering Limited. a) construction of the public roads within the draft plan together with all appurtenant watermain(s), storm drainage sewer(s) and private sanitary systems thereunder; b) construction of the piped water supply system and appurtenances external Development Services February 14, 2024 Report No. DS2024-024 Page 38 of 46 Page 181 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... to the draft plan, including upgrades to the existing system, for the pressure district servicing the draft plan (to the satisfaction of the Township) and construction of the piped water supply system to service the draft plan, all as outlined in the FSR; c) construction of the stormwater management system to service the draft plan, including stormwater management treatment measures as shown in the FSR, together with required improvement to the existing external stormwater system for safe conveyance to existing outlets; and, d) conveyance of all lands external to the draft plan required for municipal servicing purposes, all as outlined in the FSR. 32. Prior to any grading, stripping or servicing of the lands included within the draft plan, the Owner shall provide a detailed Stormwater Management Report. This report shall be completed to the satisfaction of the Manager, Development Engineering and shall address: a) stormwater management retention and conveyance methods, low impact development and end-of pipe practices to be implemented within and external to the draft plan to address water quantity, water quality and erosion control; b) the protection of groundwater quality and quantity; c) the stormwater management design, inspection, operation and maintenance procedures and associated costs; and, d) erosion and sediment control measures to be implemented before stripping and grading of the subject lands to protect downstream watercourses and environmental features. 33. The Owner agrees and acknowledges that Earthworks, servicing works (including underground infrastructure) and other construction initiatives require the execution of a Subdivision Agreement and/or other Township agreement(s) prior to commencement of the infrastructure works this includes but is not limited to an earthworks and/or pre-servicing and/or external servicing agreement(s) to the sole satisfaction of the Township. 34. The Owner covenants and agrees under a future Township agreement (subdivision and/or pre-servicing) that no grubbing, earthworks and servicing of lands shall be undertaken within the plan of subdivision until an outlet for the stormwater infrastructure proposed to service the lands is designed and accepted to the satisfaction of the Township working in partnership with the NVCA. The Owner further covenants and agrees to negotiate with adjacent landowner(s) amicable arrangements including cost sharing as may be required to secure the stormwater outlet, other services as applicable to the development and access to infrastructure to the sole satisfaction of the Township. Development Services February 14, 2024 Report No. DS2024-024 Page 39 of 46 Page 182 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... 35. The Owner shall agree in the subdivision agreement to be wholly responsible for the actual cost related to the design and construction of upgrades (potable water supply, fire water demands and pumping storage) to the Horseshoe Highlands municipal water system. 36. That the Owner shall agree in the Subdivision Agreement that the water distribution system for this plan shall be looped within this draft Plan of Subdivision and with the existing watermain system on the periphery of this draft Plan of Subdivision as necessary, and that allowance shall be made for the future servicing of parcels of land abutting this draft Plan of Subdivision as required by the Township. 37. The Horseshoe Highlands Drinking Water System has been subject to upgrades to support the additional 127 residential lots proposed to be developed in the Horseshoe Valley Settlement Area. The Owner shall agree that in addition to any other fees, levies, and charges payable by it to obtain building permits, such fees shall also include the Horseshoe Valley Settlement Area Development Charges payable at time of Building Permit issuance to cover the costs of the water supply system upgrades or capital works. 38. That the subdivision agreement between the owner and the Township contain phasing arrangements to the satisfaction of the Township. It is anticipated that this plan will be registered under one M-plan and that only one assumption will be required under the subdivision agreement for this plan. 39. That the Owner enter into a Municipal Responsibility Agreement with the Township of Oro-Medonte and the private wastewater owner in regards to the ownership, financing, construction upgrades, operation, maintenance, and repair of certain private sewer facilities. 40. Prior to Final Approval, the Owner shall agree in the Subdivision Agreement and/or other Township Agreement(s) to establish a Cost Sharing Agreement between Eagles Landing and Eagles Rest for all works related to the sanitary sewer connection in Eagles Rest and provide the Township with written acknowledgement from the Trustee, appointed pursuant to the Cost Sharing Agreement, that the Owner has executed the Agreement and has delivered the deeds or made the payments that may be required by the Agreement and that the Plan or component thereof may be released for M-plan Registration. Further, additional cost sharing agreements will be considered between Eagles Landing and benefitting and/or affected landowners and provide the Township with written acknowledgement from the Trustee, appointed pursuant to the Cost Sharing Agreement, that the Owner has executed the Agreement and has delivered the deeds or made the payments that may be required by the Agreement and that the Plan or component thereof may be released for M-plan Registration. Development Services February 14, 2024 Report No. DS2024-024 Page 40 of 46 Page 183 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... 41. That the Owner enter into an appropriate Agreement with the private owners in regard to the billing, ownership, financing, construction upgrades, operation, maintenance, and repair of certain private facilities/systems (sewer and wastewater), and subdivision access. Operations and Community Services Department 42. That the Owner agree in the Subdivision Agreement to convey to the Township Block 128 (Open Space Block) for parkland purposes in accordance with the Planning and/or Municipal Act without monetary consideration free and clear of all encumbrances and/or encroachments otherwise directed in writing by the Director, Operations and Community Services. 43. Prior to registration of the Plan, the Owner shall submit a Phase 1 Environmental Site Assessment (ESA) for Block 128 carried out consistent with the Canadian Standards Association Standard Z768-01. Additionally, the Owner shall agree in the Subdivision Agreement to implement the recommendations of the Phase 1 ESA (including the undertaking of a Phase II ESA and/or a remedial plan, if such work is recommended) and to pay for all costs associated with the implementation. Any required ESA/Remedial Plan should not contain a limitation upon the right of the Township to rely upon it and/or the information contained therein. 44. The Owner shall not: a) construct any permanent or temporary stormwater management facilitates and/or permit any storage of construction related debris or materials (including topsoil) in or on the Open Space Block identified within the draft plan; or, b) construct or permit temporary or permanent emergency/construction access routes through the Open Space Block. 45. The Owner shall agree in the Subdivision Agreement to maintain Block 128 in a manner and condition acceptable to the Director, Operations and Community Services until such time as the above and below ground services associated with the subdivision are assumed by the Township or such earlier time as advised in writing by the Township. 46. Prior to execution of the Subdivision Agreement, the Owner shall prepare and submit for approval by the Director, Operations and Community Services a Landscape Plan in accordance with the Township of Oro-Medonte Development Engineering Policies, Process and Design Standards, which will provide for, but not limited to, the following: a) Landscaping of boulevards; c) Lot trees; and, Development Services February 14, 2024 Report No. DS2024-024 Page 41 of 46 Page 184 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... d) Landscaping around the Stormwater Management Pond. The Owner shall agree in the Subdivision Agreement to implement the Landscape Plan as finally approved by the Township, to pay all costs associated with implementation, and to provide associated securities as requested to guarantee undertaking of the work. 47. The Owner shall agree in the Subdivision Agreement to pay for all trees and plantings in accordance with the policies of the Township of Oro-Medonte Development Engineering Policies, Process and Design Standards. Note that the required Utility Coordination Plan must demonstrate that there is adequate space within the lots for planting trees consistent with Township Standards. 48. The Owner shall agree in the Subdivision Agreement that warning clauses will be included in all agreements of purchase and sale, and that information will be provided on all community information maps and promotional sales materials, providing notice as follows: a) that any encroachments of any kind are not permitted in open space blocks, stormwater management blocks or park lands; and, b) that Block 128 is intended to include a park block driveway and that such use may result in increased vehicular and pedestrian traffic on the street and adjacent to or in the vicinity of the property. Purchasers are further advised that properties adjacent to such Block may be affected by noise and lighting from such uses. Finance Department 49. That the owner shall enter into a subdivision agreement with the Township of Oro-Medonte, agreeing to satisfy all conditions, financial and otherwise, of the Township of Oro-Medonte. Prior to final approval, the Owner shall confirm that they have paid all outstanding taxes, development charges and levies, as may be required by the Township of Oro-Medonte Finance Department. Environmental Services 50. That prior to final approval, an amended Environmental Compliance Approval from the Ministry of Environment Conservation and Parks be obtained with respect to ownership and operation of the private wastewater treatment facility and wastewater collection system. That the owner is required to advise all prospective purchasers that the wastewater treatment facility and wastewater collection system are privately owned and operated and not under the control of the Township. Development Services February 14, 2024 Report No. DS2024-024 Page 42 of 46 Page 185 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... Nottawasaga Valley Conservation Authority 51. That prior to final Plan approval, the following shall be prepared to the satisfaction of the Nottawasaga Valley Conservation Authority (NVCA) and the Township of Oro-Medonte: a) A detailed, Phased Erosion and Sediment Control Plan with calculations to support the functional design of any temporary ESC measures during construction. b) A detailed Grading Plan. c) Detailed Plans for all Low Impact Development Measures, with supporting design calculations. d) Operation & Maintenance Report for the proposed wet Pond SWMF, soakaway pits, perforated pipe, infiltration swales and other measures. e) A detailed Geotechnical Report for the proposed stormwater facilities. f) An updated Stormwater Management Report. g) An updated Hydrogeology report to identify dewatering requirements/mitigation if a pipe is to be constructed to the sufficient outlet. 52. Prior to the issuance of any approvals for site alteration or servicing, that the developer demonstrate a sufficient outlet is provided for the stormwater management facility to the satisfaction of the Nottawasaga Valley Conservation Authority and the Township of Oro-Medonte. This may require the preparation of additional supporting documentation to confirm that the outlet from the development is in conformity with the NVCA Stormwater Management Technical Guidelines. Any resulting alteration of the lot fabric of the subdivision to accommodate the sufficient outlet will require that the owner obtain a redline revision to the satisfaction of the NVCA and the Township of Oro-Medonte. The developer may be required to obtain an NVCA permit for the sufficient outlet if development within the regulated area is required. 53. The final stormwater management plan and works shall ensure a legal outlet and that there are no detrimental impacts to adjacent or upstream and downstream lands as a result of the development of the site and alterations to drainage and infiltration. 54. The owner shall confirm technically and legally the adequacy of the drainage outlets to the satisfaction of the Nottawasaga Valley Conservation Authority and the Township of Oro-Medonte. 55. That the owner shall agree in the Subdivision Agreement, in wording acceptable to the Nottawasaga Valley Conservation Authority, to carry out or cause to be carried out the recommendations and measures contained within the plans and reports set out above. Development Services February 14, 2024 Report No. DS2024-024 Page 43 of 46 Page 186 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... 56. That the owner shall agree in the Subdivision Agreement, in wording acceptable to the Nottawasaga Valley Conservation Authority, to ensure that all sediment and erosion control measures will be in place prior to any site alteration. The agreement must also contain a provision stating that all major stormwater management facilities must be in place prior to the creation of impervious areas such as roads and buildings. 57. That the owner shall agree in the Subdivision Agreement to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans, reports and specifications, as approved by the Nottawasaga Valley Conservation Authority. Simcoe Muskoka Catholic District School Board 58. That the Subdivision Agreement contain the following clause to the satisfaction of the Simcoe Muskoka Catholic District School Board: "The Owner shall include in all offers of purchase and sale a clause advising prospective purchasers that pupils from this development attending educational facilities operated by the Simcoe Muskoka Catholic District School Board may, be transported to, and/or be accommodated in temporary facilities out of the neighbourhood school's area." Simcoe County District School Board 59. That the Subdivision Agreement contain the following clause to the satisfaction of the Simcoe County District School Board: "The Owner agrees to include a in all offers of purchase and sale a statement that advises the prospective purchaser that the public schools on designated sites in the community are not guaranteed. Attendance at schools in the area yet to be constructed is also not guaranteed. Pupils may be accommodated in temporary facilities and/or be directed to facilities outside of the area." 60. That the Subdivision Agreement contain the following clause to the satisfaction of the Simcoe County District School Board: "The Owner agrees to include in all offers of purchase and sale a statement that advises the prospective purchaser that school busses will not enter cul de sacs and pick-up points will generally be located on through-streets convenient to the Simcoe County District School Board. Additional pick-up points will not be located within the subdivision until major construction activity has been completed." Canada Post 61. That the Owner shall complete to the satisfaction of the Township of Oro- Medonte and Canada Post: Development Services February 14, 2024 Report No. DS2024-024 Page 44 of 46 Page 187 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... a) include on all offers of purchase and sale, a statement that advises the prospective purchaser: i. that the home/business mail delivery will be from a designated Centralized Mail Box; ii. that the developers/owners be responsible for officially notifying the purchasers of the exact Centralized Mail Box locations prior to the closing of any home sales. b) the Owner further agrees to: i. work with Canada Post to determine and provide temporary suitable Centralized Mail Box locations which may be utilized by Canada Post until the curbs, boulevards and sidewalks are in place in the remainder of the subdivision; ii. install a concrete pad in accordance with the requirements of, and in locations to be approved by, Canada Post to facilitate the placement of Community Mail Boxes; iii. identify the pads above on the engineering servicing drawings. Said pads are to be poured at the time of the sidewalk and/or curb installation within each phase of the plan of subdivision; iv. determine the location of all centralized mail receiving facilitates in co-operation with Canada Post and to indicate the location of the centralized mail facilities on appropriate maps, information boards and plans. Maps are also to be prominently displayed in the sales office(s) showing specific Centralized Mail Facility locations. c) Canada Post's multi-unit policy, which requires that the owner/developer provide the centralized mail facility at their own expense, will be in effect for buildings and complexes with a common lobby, common indoor or sheltered space. Bell Canada 62. The Owner shall indicate in the Subdivision Agreement, in words satisfactory to Bell Canada, that it will grant to Bell Canada any easements that may be required, which may include a blanket easement, for communication/telecommunication infrastructure. In the event of any conflict with existing Bell Canada facilities or easements, the Owner shall be responsible for the relocation of such facilities or easements. Ministry of Tourism, Culture and Sport 63. That prior to final Plan approval the Owner shall submit to the Township of Oro- Medonte an archaeological assessment to be conducted of the development site by a licensed archaeologist and adverse impacts to any significant archaeological resources found on the site be mitigated through preservation or resource removal and documentation. No demolition, grading or other soil Development Services February 14, 2024 Report No. DS2024-024 Page 45 of 46 Page 188 of 420 11 .b) DS2024-024, Michael Barton, Township Planning Consultant re: Zonin... disturbances shall take place on the subject property prior to the Ministry of Tourism, Culture and Sport confirming that all archaeological resource concerns have met licensing and resource conservation requirements. NOTE: A copy of the archaeological assessment report is to be submitted to the County of Simcoe Planning Department for information Clearance of Conditions Prior to granting approval to the final Plan, the Township's Development Services Department will require written notification from the following agencies that their respective conditions have been met satisfactorily: The Township of Oro-Medonte shall advise that Conditions 1-50 inclusive have been satisfied. The Nottawasaga Valley Conservation Authority shall advise that Conditions 51- 57 inclusive have been satisfied. Simcoe Muskoka Catholic District School Board shall advise how Condition 58 has been satisfied. Simcoe County District School Board shall advise how Conditions 59 and 60 have been satisfied. Canada Post shall advise how Condition 61 has been satisfied. Bell Canada shall advise how Condition 62 has been satisfied. The Ministry of Tourism, Culture and Sport shall advise how Condition 63 has been satisfied. Development Services February 14, 2024 Report No. DS2024-024 Page 46 of 46 Page 189 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Kamil Burdyna, Manager of Development Engineering Brent Spagnol, Director, Development Services Meeting Date: February 14, 2024 Report No.: DS2024-022 Subject: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services), Owen Estates Subdivision, Registered Plan 51 M-1094-South Shore Isabella Estates Inc. Type: Requires Action Motion No.: Recommendation Be it resolved: 1. That Report No. DS2024-022 be received and adopted; 2. That the Township issue the Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Owen Estates Subdivision, being Registered Plan 51 M-1094 dated August 30, 2016; and 3. That the Clerk bring forward the appropriate By-law for Council's consideration; and 4. That the Developer be notified of Council's decision under the Director, Development Services signature. 5. That Council enact By-law-022, being a by-law to assume public works and services within Plan 51 M-1094 including Local Public Highways Dylan Avenue and Grace Crescent, Vehicular Turnaround Facility on Blocks 30, 31 and 36 and Stormwater Management Facility located on Block 32, 0.3 m Reserve located on block 33, Daylight Triangle on block 35 and 7.6 m Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 1 of 6 Page 190 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... watermain and stormwater easements over Lots 15 to 18 including Block 30 of Plan 51 M-1094 and parts 1 to 8 of Plan 51 R-40618. Background The purpose of this report is to provide Council information and obtain authorization to assume the subdivision known as Owen estates located in the settlement area of Warminster. South Shore Isabella Estates Inc. being the developer has requested the clearance of maintenance periods and the release of remaining securities currently being held. _ The Township of Oro- / Medonte entered into a � = Subdivision Agreement with South Shore Isabella Estates Inc. in June 2016 for the development of twenty-nine 29 residential lots on Grace Crescent and Dylan Avenue (By-law / o 2016-092). The subdivision was registered on August 30, 2016. The subdivision agreement required South Shore Isabella Estates Inc. to construct the infrastructure as presented on the approved drawings for the residential subdivision. The works and services being proposed for assumption include the roads, boulevards, streetlights, signs, watermains, storm sewers and stormwater management facility. Assumption of the subdivision transfers the responsibility of infrastructure maintenance from the developer to the municipality. Subdivision Agreement Terms Township Engineering— Certified Engineering The subdivision agreement establishes various milestones prior to assumption such as a two (2) year maintenance period to ensure that the assets being assumed by the Township are in proper working order void of deficiencies. The following Certificates related to this subdivision were adopted by the Township via by-law as per maintenance standards that are specified within the subdivision agreement: Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 2 of 6 Page 191 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... • Certificate of Substantial Completion and Acceptance (Municipal Underground Services) via By-Law 216-129. Supporting certificate issued by Aecom August 31, 2016. • Certificate of Maintenance and Acceptance (underground Services) via By- Law 2019-110. • Certificate of Substantial Completion (Aboveground Services) via By-law 2019-111. The Developer's two (2) year maintenance period began in 2016 (for Underground Services) and was completed in 2019. An additional maintenance period began in 2019 (for Aboveground Services). A series of inspections are required throughout the maintenance period to certify the work completed as the subdivision moves closer to being assumed by the municipality. The issuance of the Certificate being recommended by the Manager of Development would end the Aboveground maintenance period facilitating the final assumption of the subdivision by the Township. South Shore Isabella Estates Inc. has now completed the maintenance period required in the Subdivision Agreement. The Township's Manager of Development Engineering is recommending the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for the subdivision. Engineering Standard-Trees The Township's Subdivision Agreements, the approved design drawings and the Township Standards require residential subdivision trees to be either existing trees or planted within private lots. The general purpose for this standard is to reduce costs and liability to the Township associated with the maintenance and replacement of street trees. The Township does permit trees to be planted in blocks and other lands that are not categorized as rights-of-ways. This includes Park Blocks and Stormwater Management Facilities. Trees planted in designed lands are typically maintained by the Township. Following a site inspection of the subdivision, The Township's Manager of Infrastructure and Capital Projects noted that private trees were not planted in the locations approved as per engineering reviews. Approximately fifty-nine (59) trees were planted within the municipal right-of-way (boulevards) in 2018 (approx. 6 years) and was not detected by engineering consultants for the developer or the Township until September 12, 2023. Therefore, the current location of the trees would require the Township to accept maintenance and liability for trees located within the boulevard upon assumption, which will result in additional service delivery responsibilities to the Operations and Community Services Department. Statutory Declaration Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 3 of 6 Page 192 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... A Statutory Declaration is provided by the developer as per the subdivision agreement to confirm and ensure that the developer that there are not any liens or encumbrances on lands to be assumed by the Township. The Township received the Statutory Declaration on January 12, 2024 from the developer confirming that there are not any liens and contractors have been paid for the works to be assumed by the municipality. Upon the issuance of the Certificate of Final Acceptance from the Jones Consulting Group Ltd. (Township's Engineering Peer Reviewer), the balance of the securities being held by the Township in the amount of $84,565.19 can be released, subject to cash in lieu payments, payment of any outstanding balances against the Developer's account. Analysis Based on inspections completed by the Jones Consulting Group Ltd. (Township's Engineering Peer Reviewer), it is warranted to assume the roads, boulevards, streetlights, signs, watermains, storm sewers and stormwater management facility within the subdivision. Given that trees have been located within the Township's Boulevard for six years and are established within the neigbourhood as an aesthetic feature, there does not appear to be another option other than for the municipality to assume the maintenance of the street trees. Additionally, a cash in lieu payment will be required for the paving of the intersection works at Line 13 North and Grace Crescent as the full extent of the road and intersection are to be repaved as per the Township's capital plan. The total amount of cash in lieu of paving agreed to by the developer is $18,790.00 Plus HST. The following By-laws have been added as Item 18 to the February 14t", 2024 agenda to facilitate the assumption of the Owens Subdivision. • By-law 2024-020 Owen Estates Final Acceptance and Assumption • By-law 2024-021 Amend 2021 Right of Way Control By-law • By-law 2024-022 Road Assumption Financial/Legal Implications/ Risk Management The Township will assume the subdivision with the issuance of the Certificate of Final Acceptance. Upon assumption of the subdivision, maintenance will become the responsibility of the Township including the boulevard trees, which represents an additional service implication to operations. The assumed infrastructure will be added to the Township's Tangible Capital Asset inventory for financial reporting purposes. Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 4 of 6 Page 193 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... The Operations and Community Services and Environmental Services Departments will be required to adjust their annual Operating budgets to accommodate additional operation and maintenance cost. In addition, staff within Operations and Community Services, Environmental Services and Finance Departments will be required to update asset and GIs databases to assist with management of the new infrastructure. The Township will maintain sufficient deposit funds for costs incurred in connection with the assumption process and upon successful completion of all administrative issues the securities will be released to the Owner. Policies/Legislation Planning Act Corporate Strategic Priorities Well Planned Development Consultations Developer (South Shore Isabella Estates Inc.) Tatham Engineering (Developer's Consultant) Manager, Development Engineering Manager, Capital and Infrastructure Supervisor, Environmental Services Senior Project Manager, The Jones Consulting Group Ltd. Attachments Schedule 1 — December 6, 2023 Manager, Development Engineering Recommendation Letter (Signed) Conclusion The issuance of the Certificate of Maintenance and Final Acceptance for Owens Estates subdivision is in accordance with the clauses found within the subdivision agreement. The Manager of Development Engineering has certified that the work has been completed in accordance with design. The issuance of the Certificate and the adoption of By-law 2024-020 will transfer responsibility for the subdivision and continued maintenance to the Township. Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 5 of 6 Page 194 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... The adoption of the Assumption By-law will initiate the release of remaining securities in the amount of$84,565 to the developer, subject to payment of any outstanding balance against the Developer's Account. Respectfully submitted, Kamil Burdyna, Manager, Development Engineering; and Brent Spagnol, Director, Development Services Date of Final Submission Approvals: Date of Approval Brent Spagnol, Director, Development Services February 5, 2024 Shawn Binns, Director, Operations and Community Services February 7, 2024 Nelly Morrow, Director Finance/CFO February 7, 2024 Robin Dunn, CAO February 7, 2024 Development Services Meeting Date February 14, 2024 Report No. DS2024-022 Page 6 of 6 Page 195 of 420 11 .c) DS2024-022, Kamil Burdyna, Manager, Development Engineering re: Ce... Township of Proud Heritage, Exciting Future CERTIFICATE of ACCEPTANCE and FINAL ASSUMPTION of UNDERGROUND and ABOVEGROUND SERVICES Project: Owen Estates Developer: Southshore Isabella Estates Inc. File No.: 51 M-1094 Description of Works: All Underground and Aboveground Services detailed in the Subdivision Agreement. Date of last Inspection: January 20, 2024 Noted deficiencies: - Easement access is restricted with the fence installation at 35 Grace Crescent, this impacts the Township easement on parts 3 to 6 of 51 R-40618 and the fence will need to be amended. The valve cover assembly at the rear of 35 Grace Crescent is not at grade and will be rectified with a valve cover extension. Private trees are found to be within the public rights-of-way; however, the Developer's responsibility will end with the future release of securities and or cash in lieu payments. Finally, the Line 13 N road works are subject to cash in lieu payments. The Developer named herein has completed the above noted works. These works were inspected and found to be constructed in accordance with the Subdivision Agreement save and except the noted deficiencies. Dated: February 14, 2024 �✓l'l J U'r `J Kamil Burdyna, C.E.T., P.Eng. Manager, Development Engineering 148 Line 7 South P: (705) 487-2171 WWW.p -l�l�L [] Oro-Medonte, ON LOL 2EO F: (705) 487-0133 c T96� 42Ut1 'te'Ca 11 .d) OCS2024-01 , Shawn Binns, Director, Operations and Community Servic... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Shawn Binns Meeting Date: February 14, 2024 Report No: OCS 2024-01 Subject: Huronia Nurse Practitioner Led Clinic Lease Renewal Type: Requires Action Motion No.: Recommendation 1. That Report No. OCS 2024-01 be received and adopted; 2. That Council renew the draft lease agreement with the Huronia Nurse Practitioner Led Clinic for the five years commencing on March 1, 2024 and ending on February 28, 2029; 3. That the Director, Operations and Community Services be authorized to execute the lease agreement; 4. And that the Huronia Nurse Practitioner Led Clinic be advised of Council's decision under the Director, Operations and Community Services signature. Background In 2011, the Township facilitated the establishment of the Huronia Nurse Practitioner Led Clinic (HNPLC) through the provision of space at 3331 Line 4 North — (Former OPP Sub-Station). The HNPLC provides primary health care services and preventative care to people of all ages and is funded by the Ontario Ministry of Health and Long-Term Care (MOHLTC). In 2011, facility renovations to the OPP Sub-Station were completed to provide the clinic with approximately 2000 ft2 of the required 5000ft2 space approved Operations and Community Services February 14, 2024 Report No. OCS 2024-01 Page 1 of 3 Page 197 of 420 11 .d) OCS2024-01 , Shawn Binns, Director, Operations and Community Servic... by the Ministry. The renovations were funded by the MOHLTC. A lease was executed which reflected market rates for comparable commercial leases in the area. In 2013, Council authorized the construction of a 3178ft2 addition and further leasehold improvements to the building bringing the total square footage to be occupied by the HNPLC to 6119 ft2 and reducing the OPP footprint to 745 U. The addition was completed in 2014 at a cost of approximately $832,000. The cost of the building envelope (shell, mechanical and electrical systems) was funded through Township reserve funds (to be repaid through HNPLC lease revenue) and leaseholds (tenant fit- ups) were funded by the MOHLTC. A lease agreement (2014-2019) was struck with the HNPLC and renewed for (2019-2024) Lease revenues received from the HNPLC cover facility operating costs and generate approximately $80,000 in annual net revenue which has been directed to repay the facility capital investment funded from reserves. The capital investment has now fully been recovered through lease revenue and is now a net positive contribution to the Township's operating budget. Analysis A renewed lease agreement has been negotiated with the HNPLC and is attached for Council's consideration (Attachment#1). The key changes to the lease agreement are as follows: • Renewed 5-year term March 1, 2024 — February 28, 2029. • Annual rent to remain consistent with 2019-2024. Increase in additional rent to reflect MPAC assessment and inflation of costs as well as elimination of the $299 monthly administration fee. • All other terms and conditions are consistent with prior years. The Huronia Nurse Practitioner Led Clinic provides Oro-Medonte and area residents with primary health care and a number of health programs and services. The partnership for the development and provision of this service over the past 11 years has been a tremendous success providing a service that would otherwise be unavailable within our community. Staff are recommending no adjustments to annual base rent for the following reasons: • Annual base rent was increased by 22% in 2014-2019 renewal; • Transfer funding from the Ministry of Health remains unchanged despite significant inflationary pressures — increasing costs will force reductions in service/programs; • Base rent is consistent with similar market comparables; • The clinic provides an important community service; Operations and Community Services February 14, 2024 Report No. OCS 2024-01 Page 2 of 3 Page 198 of 420 11 .d) OCS2024-01 , Shawn Binns, Director, Operations and Community Servic... • Additional rent has increased to reflect recent MPAC assessment. The administration fee is proposed to be waived as the relationship is now mature and there is little administration associated with the lease. Financial/Legal Implications/ Risk Management Provisions are made in the lease to adjust additional rent contributions and reconcile to actual which is done through an annual financial reconciliation. The lease also includes provisions which address insurance, care, and maintenance. indemnification and transfer of risk including high-risk building responsibilities such as maintenance of walkways. Corporate Strategic Goals • Well planned development • Community Safety Consultations • Huronia Nurse Practitioner Led Clinic • Chief Financial Officer Attachments • Draft Lease Agreement with HNPLC Conclusion The Huronia Nurse Practitioner Led Clinic has provided important primary health and preventative health care services to residents of Oro-Medonte and Simcoe County through their Clinic located in Horseshoe Valley since 2011. A renewed lease has been re-negotiated with the Clinic for an additional five years which will enable the Clinic to continue to operate from its current location while providing a revenue stream to the Township. Shawn Binns PBDM, MBA Director, Operations and Community Services Approvals: Date of Approval Nelly Morrow, Director Finance/CFO February 2, 2024 Robin Dunn, CAO February 7, 2024 Operations and Community Services February 14, 2024 Report No. OCS 2024-01 Page 3 of 3 Page 199 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... THIS LEASE Made this day of February, 2024 IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, a municipal corporation incorporated under the laws of the Province of Ontario hereinafter called the"Landlord", -and HURONIA NURSE PRACTITIONER—LED CLINIC, a corporation incorporated without share capital under the laws of the Province of Ontario hereinafter called the"Tenant", WHEREAS the Landlord is the owner of the property(the "Property") municipally known as 3331 41h Line North, Oro in the Township of Oro-Medonte, County of Simcoe, upon which Property is situate an office building (the "Building") consisting of approximately 6,864 square feet; AND WHEREAS the Tenant has agreed to lease from the Landlord and the Landlord has agreed to lease to the Tenant a portion of the building consisting of about 6,119 square feet, as shown on Schedule"A"hereto(the"Premises")according to the terms,conditions and covenants hereinafter set forth; NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree as follows: 1. DEFINITIONS The parties hereto agree that when used in this Lease or in any Schedule attached to this Lease the following words or expressions have the meaning hereinafter set forth: (a) "Additional Rent"means any and all sums of money or charges required to be paid by the Tenant under this Lease(except Rent)whether or not the same are designated"Additional Rent"and shall include the Tenant's proportionate share of the following (i) All Municipal Taxes, rents, levies, local improvement levies, business taxes and rates to the extent applicable, owing in respect of the Premises; (ii) All Insurance premiums relating to the building maintained by the Landlord; (iii) All utility services relating to the Premises including hydro,gas and water; (iv) All services supplied to, in relation to and/or for the benefit of the Premises including removal of non-hazardous garbage, snow plowing, gardening, landscaping, parking lot sanding and grass cutting, but excluding all building maintenance and repairs performed by the Landlord, its servants or agents. (v) Specific building alterations requested and approved by the landlord and administered by the owner. At the commencement of the Lease, Additional Rent is estimated by the Landlord to be $8.85 per square foot per annum. (b) "Proportionate Share"means the area of the Premises expressed as a percentage of the entire rentable area of the Building. (c) "Rent"has the meaning ascribed thereto in section 4, below. (d) "Taxes" means all taxes, rates, duties, levies and assessments whatsoever whether Municipal, Provincial, Federal or otherwise charged upon the Property or the Premises by any competent assessing or taxing authority and upon the Landlord on account thereof including all taxes, rates, duties, levies and assessments for local improvements but excluding such taxes as income taxes assessed upon the income of the Landlord and Capital Tax. Page 200 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... (e) "Term"has the meaning ascribed thereto in section 3, below. (f) Schedules"A"and"B"shall form part of the Lease. 2. DEMISE The Landlord does hereby lease unto the Tenant the Premises for the Term,at the Rents,subject to the covenants and under the terms and conditions hereinafter set forth. 3. TERM (a) The Term of the Lease shall be for a period of five (5) years computed from the 1st day of March, 2024 until the 28th day of February, 2029. (b) The Tenant shall have the right to remain in the Premises at the end of the Term, on a monthly tenancy, on the same terms and conditions and Rent as the Initial Term, upon providing three (3) months' written notice to the Landlord of its intention to stay in the Premises; then the Landlord or the Tenant may terminate the resulting monthly tenancy on notice of at least one month. c) The Tenant shall have the right to terminate this lease in the event the Ministry of Health and Long Term Care terminates or reduces funding for the Tenant to the extent that the Tenant is unable to meet its obligations under this Lease with three (3) months written notice. 4. RENT (a) Subject to Section 4(b),the Tenant shall pay Rent for the Premises during the Term hereof to the Landlord as follows: RENT/ COMMENCING TO ANNUAL MONTHLY HST DUE SQ.FT RENT RENT MONTHLY 6,119 Mar. 1/24 Feb. 28/29 $85,666 $7,138.83 $928.05 $8,066.88 of lawful money of Canada payable in advance in equal monthly installments on the first day of each and every month during the term to the Landlord or to such appointee as the Landlord may from time to time designate in writing,the first of such monthly installments to be made on the 1 st day of March,2024 and the last of such equal monthly installments to become due and be paid on the 1 st day of February, 2029 provided that the Rent shall be a function of the annual rate of Fourteen Dollars($14.00)per square foot of Premises. The square footage is conclusively determined by engineer's drawings attached as Schedule"A". (b) At the commencement of the term, the Tenant shall pay to the Landlord Rent, Additional Rent as herein provided, all plus HST, in the amount of$13,166.30 calculated as follows: Rent: $7,138.83 Additional Rent 4,512.76 HST 1514.71 Total $13,166.30 (c) The Tenant shall pay Rent every month by post-dated cheques. (d) The Rent must be received by the first day of each and every month for the term of the lease, failing which a $50.00 administration fee per late payment or cheque returned by the bank for any reason will be automatically charged,which charge is in addition to any other remedies which the Landlord has under the lease. (e) Interest at the rate of fifteen percent (15%) per annum shall be charged on all Rents, Additional Rents or other monies not paid to the Landlord by the Tenant as required herein when due. (f) The Tenant shall be responsible for payment of HST (as applicable from time to time) throughout the Term of this Lease and any renewal (the "Applicable Taxes"). Such Page 201 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... Applicable Taxes shall be considered rent reserved under the terms of this Lease and failure to pay the same shall entitle the Landlord to exercise the same rights and remedies as for default in payment of the basic rent payable pursuant to Paragraph 4(a)above.The Landlord warrants that it is a Registrant under the Act and that its Registration Number is 140229592RT0001. 5. TENANTS COVENANTS The Tenant covenants with the Landlord as follows: (a) To pay Rent. (b) To pay business taxes and all governmental taxes, rates and assessments levied against the premises or against the Landlord in respect of the Tenant's occupancy of the premises hereby demised for each month of the Term. (c) To pay as Additional Rent in each and every year during the Term by monthly installments estimated by the Landlord representing 1/12 of the charges reasonably anticipated by the Landlord to be paid for items to be reimbursed by the Tenant under the Lease, including those charges due under Paragraph 1(a) plus applicable H.S.T. In each year, the Landlord shall estimate the Additional Rent and one-twelfth (1/12) of same shall be payable on the first day of each and every month of the rental year by way of post-dated cheques. At the end of each calendar year, the Landlord shall supply to the Tenant a statement showing the costs of operation of the Building, a Proportionate Share of which are payable by the Tenant pursuant to this Lease. If such calculation shows that the Tenant's Proportionate Share of such costs as being greater or lesser than the amount that has been paid by the Tenant during the preceding year, then the appropriate adjustments will be made between the parties within thirty (30) days of the date of such statement. (d) To be responsible for all winter maintenance of the walkways/sidewalks that provide access to the entrances/exits of the Premises(for clarity such walkways/sidewalks do not include any portion of the parking areas which are hard surfaced with ashphalt) and provide its own janitorial service to the Premises. (e) To heat the Premises in a reasonable manner at its own expense using the heating equipment supplied by the Landlord. The Landlord shall be responsible for the cost of maintaining and keeping the said equipment in good repair at its own expense. (f) To keep repaired the Premises as would a true owner, subject to the obligations of the Landlord in the Landlord's covenant to repair as hereinafter set forth,reasonable wear and tear and damage by structural defects,or fire, lightning,tempest, acts of God,acts of the Our Reigning Sovereign enemies, military or usurped power or other casualty against which the Landlord is insured only excepted. Provided that it shall be lawful for the Landlord and its agents,either alone or with workmen,servants,or others,and upon prior notice to the Tenant, at all reasonable times during the said Term to enter upon the Premises to examine the condition thereof.And provided further that all want of reparation that upon such view shall be found,and for the amendment of which notice in writing shall be given as provided below, the Tenant will,with reasonable diligence after such notice, well and sufficiently repair and make good accordingly, reasonable wear and tear and damage by structural defects, or fire, lightning, tempest, acts of God, Our Reigning Soveregin enemies military or usurped power, or other casualty against which the Landlord is insured only excepted, and if the Tenant shall fail in making the necessary repairs in the manner hereinbefore described within a reasonable time for effecting such repairs following the said notice to do so, then it shall be lawful, upon prior written notice to the Tenant,for the Landlord and its agents, servants and employees to enter into and upon the Premises and have the same repaired in proper manner and to render the account for such repairs to the Tenant and the Landlord shall have the same remedies to enforce payment thereof as the Landlord has in respect of arrears of rent, other than the right of forfeiture. That all sums payable by the Tenant as Additional Rent shall be paid to the Landlord within ten (10)days of the Tenant receiving a detailed invoice from the Landlord. If the Tenant shall fail to pay the said account within ten(10)days,the Landlord, in addition to any other rights, shall have the same remedies and may take the same steps for the Page 202 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. (g) That in the event the Tenant fails to pay any of the costs or charges set out herein in addition to Rent,the Landlord may pay the same and shall be entitled to charge the sums so paid to the Tenant who shall then pay the Landlord forthwith on demand and the Landlord, in addition to any rights, shall have the same remedies and may take the same steps for the recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. 6. REPAIRS The Tenant further covenants with the Landlord as follows: (a) To maintain and repair the interior of the Premises in good order, except for reasonable wear and tear and damage as set out in subsection 5(g) and except for any repairs required to be done under this Lease by the Landlord. (b) That the Tenant will repair according to notice in writing,subject only to the exceptions set out in subsection 5(g)hereof. (c) That the Tenant will maintain and leave the Premises in good repair, subject only to the exceptions set out in subsection 5(g)hereof. 7. GOOD CONDITION The Tenant further covenants with the Landlord as follows: (a) To keep the sidewalks, passageways and driveways and other common areas about the Premises and Building clear of obstructions according to the by-laws and regulations of the local municipality. (b) That the Landlord may enter and view the state of repair upon reasonable notice. 8. USE OF PREMISES The Tenant further covenants with the Landlord as follows: (a) That the Tenant will not carry on or permit to be carried on any business upon the Premises that shall be deemed by the Landlord to be a nuisance or by which the Property, the Building or the Premises shall be injured or damaged or by which the cost of insurance upon the Property, Building or Premises shall be increased and shall use and occupy the Premises as a nurse practitioner's facility providing medical and health care services to the public. (b) That the Tenant will not keep or permit to be kept on the Premises any inflammable, dangerous or explosive substances, except when used in the Tenant's professional practice,and that it will not do or permit anything to be done on the said Premises or bring or keep anything therein which will conflict with any insurance for the Property or Building or any governmental regulation or by-law. (c) Tenant shall, at all times during the term of this Lease or any renewals thereof, carry out its business operations in compliance with all federal, provincial and municipal statutory. regulatory and administrative requirements and, in particular but without limiting the generality of the foregoing, the Tenant shall not allow any "contaminant" (within the meaning of the Environmental Protection Act (Ont.) (the "EPA")) to be discharged in an amount, concentration or level in excess of any statutory, regulatory or administrative requirement or that causes or is likely to cause an "adverse effect"within the meaning of the EPA. In the event that a contaminant is discharged contrary to section 8(c)then the Tenant shall and it does hereby undertake and agree to take such remedial, restorative or reconstructive measures as may be necessary to retrieve and remove the"contaminant" and to restore the Premises or any other lands thereby contaminated, to its former state, all at the sole cost and expense of the Tenant and in full compliance with any and all regulatory authorities and the Tenant shall and it does hereby indemnify the Landlord together with the officers,directors and shareholders of the Landlord from and against any Page 203 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... and all losses, liabilities, actions, causes of action, colour of right or any other obligation whatsoever arising out of the said discharge. This indemnity shall survive the termination of this Lease and the Landlord shall hold the benefits of this indemnity in trust for its beneficiaries who are not a party to this Lease. The Landlord shall comply with and take all reasonable steps to ensure that the Property and the operations of other tenants on the Property comply with environmental laws. (d) That the Tenant will permit the Landlord and its agents to enter the Premises at all reasonable times during business hours on reasonable notice in writing in order to examine them, and to enter to make repairs, amendments and alterations necessitated by damage by fire, lightning, or tempest, without interrupting the Tenant's business any more than is reasonably necessary,and to exhibit the Premises to any prospective tenant and put upon them the usual notice"TO BE LET"during the three(3)months previous to the expiration of the Tenant's occupancy of the Premises which notice shall not be removed by the Tenant. The provisions for notice required herein shall be waived by the Tenant in the case of emergency. (e) To permit prospective purchasers to inspect the Premises during business hours upon written notice to the Tenant, provided that such inspection shall not interfere with the orderly conduct of the Tenant's business. 9. ASSIGNMENT OR SUB-LETTING The Tenant covenants and agrees with the Landlord that it shall not assign, sublet, mortgage or encumber the Premises or any part thereof without the prior written consent of the Landlord, but such leave shall not be unreasonably withheld; provided however that in the event of any assignment or subletting of this Lease nothing contained therein shall be deemed to release the Tenant herein from any of the terms and conditions in this Lease or amendments thereto nor shall any assignment or subletting be further permitted without the consent in writing of the Landlord. The Tenant shall be responsible to all legal and other expenses of the Landlord relating to his consent herein. This prohibition against assigning or subletting shall be construed to include a prohibition against any assignment or sub-letting by operation of law. It is further understood and agreed that the use for which the premises would be used will be a critical factor considered prior to the Landlord giving his consent. In the event that the Tenant is a corporation then any change in control of more than 10% of the issued and outstanding capital stock of the Tenant shall be deemed to be a change in control of the Tenant and shall be deemed to be an assignment of this Lease. 10. WATER AND GAS DAMAGE (a) The Landlord shall not be liable for any damage to any property at any time upon the Premises arising from gas, steam,water, rain or snow,which may leak into, issue or flow from any part of the Building,or from the gas,water,steam or drainage pipes or plumbing works of the same or from any other place or quarter or for any damage caused by or attributable to the condition or arrangement of any electric or other wires in the Building. (b) The Tenant shall be liable for any damage done by reason of water being left running from the taps in the Premises or from gas permitted to escape therein. 11. HEALTH REQUIREMENTS In so far as the Tenant's use of the Premises is concerned, to comply with all by-laws, rules, regulations and provisions of any local, municipal, provincial or federal medical health officer and/or department, and in addition the Tenant shall immediately comply with the demands contained in any such request or notice. 12. OBSERVANCE OF ALL LAWS The Tenant shall, at its sole expense: a) In so far as the Tenant's use of the Premises is concerned, comply with all by-laws, rules, regulations and provisions of any local,municipal,provincial or federal medical health officer and/or department, and in addition the Tenant shall immediately comply with the demands contained in any such request or notice; b) Observe, comply with all provisions and requirements of all governmental authorities, including provincial,federal and municipal enactments,by-laws and other regulations now Page 204 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... or hereafter in force which pertain to or affect the Premises, the Tenant's use of the Premises or the conduct of any business in the Premises, or the making of any repairs, replacements, alterations, additions, changes, substitutions or improvements of or to the Premises and shall in such event also comply with the provisions of this Agreement; c) obtain all necessary permits, licences and approvals relating to the use of the Premises and the conduct of business thereon; and d) observe and comply with all police, fire and sanitary regulations imposed by any governmental authority. 13. ENVIRONMENTAL ISSUES a) The Tenant shall, at all times during the Term or any renewals thereof, carry use the Premises in compliance with all Applicable Environmental Laws, in particular but without limiting the generality of the foregoing,the Tenant shall not allow any Hazardous Material,to be discharged in an amount, concentration or level in excess of any statutory, regulatory or administrative requirement or that causes or is likely to cause an"adverse effect"within the meaning of the EPA or CEPA. b) In the event that Hazardous Material is discharged by the Tenant during the term hereof, then the Tenant shall and it does hereby undertake and agree to take such remedial, restorative or reconstructive measures as may be necessary to retrieve and remove the Hazardous Material and to restore the Premises or any other lands thereby contaminated, to its former state, all at the sole cost and expense of the Tenant and in full compliance with all Applicable Environmental Laws. 14. ENVIRONMENTAL INDEMNITY The Tenant shall indemnify and hold harmless the Landlord, its officers, directors, employees, agents,successors and assigns(the"Indemnified Persons")from and against all losses,liabilities, claims, damages, costs and expenses, suffered, incurred by or assessed against any of the Indemnified Persons, under or on account of any Applicable Environmental Laws,with respect to, or as a result of,the presence on or under, or the discharge, emission, spill or disposal from,the Premises or into or upon any land,or any watercourse,body of water,of any"Hazardous Material" which may have been created, caused or brought onto the Premises by the Tenant, or anyone for whom it is in law responsible, during the term of this Lease. This indemnity shall survive the termination of this Lease and the Landlord shall hold the benefits of this indemnity in trust for its beneficiaries who are not a party to this Lease. 15. ALTERATIONS The Tenant covenants with the Landlord not to make any alterations, additions or improvements to the Premises without first obtaining the written consent of the Landlord which said consent shall not be unreasonably withheld. If any such alterations,additions or improvements in the Premises are made necessary by reason of the said use or occupancy of the Premises by the Tenant,then the Tenant shall make all such alterations, additions or improvements to the Premises at its own expense, under the direction of the Landlord and to its satisfaction, and further that such alterations, additions or improvements shall comply with any and all Municipal, Provincial or Federal by-laws or regulations. On the termination of this lease, at the sole discretion of the Landlord,the Tenant,at its expense,shall restore the Premises to their original condition. 16. REMOVAL The Tenant covenants with the Landlord not to sell, dispose of or remove any of its goods, chattels, fixtures or equipment from the Premises unless and until all rentals and other charges hereunder due to the Landlord have been paid and satisfied in full. Any such removal of the Tenant's goods, chattels, fixtures and equipment shall not damage the Premises in any manner whatsoever, but if damages do occur the Tenant shall immediately repair such damage in a good and workmanlike manner. 17. SIGNS The Tenant may, at its own cost, erect signage in accordance with the Township's signage By- law. Page 205 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... 18. SUBORDINATION OF LEASE This lease is subject and subordinate to any mortgage which may now or at any time hereafter affect the Property. If requested by the Landlord the Tenant shall execute any such instruments postponing this Lease or any renewal or amendment thereto in favour of such mortgage aforementioned. Provided that prior to any such subordination by the Tenant, the Landlord shall use its best efforts to obtain for the Tenant an agreement executed by the holder of any such mortgage or deed of trust in form satisfactory to the Tenant which provides that, so long as the Tenant shall observe all of the terms,covenants,conditions, agreements and provisos contained in the lease,the holder of any such mortgage or deed of trust shall not disturb the occupation and possession of the leased premises by the Tenant under this Lease.The Landlord shall reimburse the Tenant for any legal costs relating to the Tenant providing the documentation set out herein. 19. FIRE INSURANCE Fire Insurance—The Landlord shall invoice the Tenant, and the Tenant shall be responsible for, the Landlord's cost to insure the Building and keep insured for the full replacement cost thereof without deduction for depreciation against destruction or damage by fire,lightning,windstorm and hail, explosion, impact by aircraft or vehicle, civil commotion and riot, smoke, malicious damage and sprinkler leakage,and such additional perils, if any,against which buildings similarly situated are commonly insured under standard fire insurance policies with extended coverage endorsement. The Tenant shall not do or permit to be done, any act or thing, whereby the insurance coverages or any of them hereinbefore contemplated may be increased in premium or cancelled by the insurer of the Premises or the Building shall be rendered uninsurable and if by reason of the Tenant's occupancy or of any other act done or permitted by the Tenant, the said insurance coverages or any of them shall be increased in premium,then the Tenant shall be liable to pay all of such increases in premium with respect to the entire coverages and if the Premises or Building shall be rendered uninsurable or if the said insurance coverages or any of them shall be cancelled and shall not be susceptible of being replaced then the Landlord after giving the Tenant at least ten (10)days within which to replace the insurance coverage or coverages, shall at its absolute discretion,have the right to determine that the term hereof has expired and in such event the Tenant shall deliver up possession of the Premises as if the term of this Lease has expired. 20. LIABILITY INSURANCE a) Liability Insurance- The Tenant shall take out and maintain throughout the Term, and provide the Landlord with proof of liability insurance in respect of the Premises and its operations and products therein to the extent of not less than FIVE MILLION DOLLARS, inclusive of all injuries or death to person and property damage arising from any one occurrence. b) In the event that the Tenant shall fail to insure or keep insured as herein provided, the Landlord shall be free to effect such insurance and the cost of same shall be added to the Rent hereby reserved and the amount thereof shall be payable with the next ensuing monthly instalment of Rent. All such insurance shall be carried in a company or companies satisfactory to the Landlord and evidence of the continuance of all insurance required hereunder shall be furnished to the Landlord at least fourteen (14) days before the expiration thereof. c) The Tenant's Insurance Policies shall name the Landlord(Corporation of the Township of Oro-Medonte as additional insured and shall contains as appropriate, a waiver of subrogation rights which the Tenant's insurers would have against the Landlord or any party for whom the Landlord is in law responsible 21. WAIVER OF SUBROGATION Provided that the relevant insurance policy gives permission to the Landlord to grant this waiver without prejudice to the insurance coverage, the Landlord hereby waives all claims against the Tenant for any loss or damage caused by fire, explosion, or perils normally insured against by standard fire and extended coverage insurance policies regardless of the cause of such damage. The Tenant in executing this Lease with respect to this provision shall be deemed to be acting as agent or trustee on behalf of and for the benefit of persons who are or might be its servants or agents from time to time. Page 206 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... In the event that the relevant insurance policy denies the above mentioned permission to waive subrogation, the Landlord covenants and agrees to have the Tenant added to the Master Fire Insurance Policy as a named co-Insured and to indemnify and save the Tenant harmless from and against any claim in the event that for any reason the Landlord fails to do so. 22. GARBAGE The Tenant shall not use any outside garbage or other containers, except those as supplied by the Landlord both as to number and location, or allow any ashes, refuse, garbage or other loose or objectionable material to accumulate in or about the Premises and not to store or cause to be stored outside of the Building any of its inventory, stock in trade or raw materials. For greater certainty, the Tenant shall not use the disposal facilities of the Landlord for the purpose of disposing of radioactive, active, toxic, ignitable, corrosive, pathologic or acidic waste or any bio- hazardous or toxic substance or any substance which is a "contaminant"within the meaning of the EPA. The Tenant shall be solely responsible for the removal off the premises and disposal of any radioactive,active,toxic,ignitable,corrosive,pathologic or acidic waste or any bio-hazardous or toxic substance or any substance which is a"contaminant"within the meaning of the EPA. 23. PLATE GLASS The Tenant shall repair or replace in case of damage all plate glass which is now or may hereafter be on the Premises. 24. LANDLORD'S COVENANTS The Landlord covenants with the Tenant as follows: (a) For quiet enjoyment. (b) To deliver to the Tenant,the Realty Tax Notice of Assessment and Realty Tax Assessment within ten (10)days of receipt of same if such Notice of Assessment are received by the Landlord. (c) To permit the Tenant and its patients, agents and employees to use all common areas of the Property which includes the existing parking area,with all other Tenants of the Building and their respective customers, servants,agents and employees. (d) To maintain, operate, repair, clean and preserve the common areas of the Property and Building in a first class and proper manner as a prudent owner and property manager would do and shall include maintenance of plumbing, electrical, wiring, HVAC, roof, exterior walls and doors, and parking area. (e) To make all necessary repairs to the Building arising out of structural defects or weaknesses therein or in the Landlord's Work. (f) Provided that the Landlord shall not be liable to the Tenant for any loss or damage due to the non-repair of items for which it is responsible under this Lease, provided that repairs to same are made within a reasonable time in the circumstances. (g) Landlord shall not be required to make any repairs whatsoever if the need for making the same arises out of the willful act or negligence of the Tenant,and the Tenant shall in such event be responsible for the making of such repairs. 25. INDEMNITY The Tenant agrees to and does hereby indemnify the Landlord against all manner of claims, damages, loss, costs, and charges whatsoever, suffered by the Landlord or its property, either directly or indirectly, in respect of any matter or thing arising from the Tenant's occupancy or use of the Premises or out of any operation in connection therewith except for the negligence of the Landlord or persons for whom it is responsible in law. 26. WAIVER The Tenant agrees to and it does hereby waive and renounce the benefit of any and all present or future Acts of the Legislature of Ontario or the Parliament of Canada or of any other law relating to exemptions for distress for Rent, and further that notwithstanding any such Act or law the Landlord may seize and sell all the Tenant's goods and chattels, or such part thereof as may be Page 207 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... necessary for payment of Rent,costs,and expenses,as might have been seized and sold if such Act had not been passed or such law had not been in force and that upon any claim being made for exemption by the Tenant or on distress being made by the Landlord this covenant and agreement may be pleaded as an estoppel against the Tenant in any action brought to test the right to the levying upon any such goods as are stated by any Act or law to be exempt, and in case the Tenant leaves the premises when any Rent is owing and unpaid,the Landlord may seize and sell the goods and chattels of the Tenant at any place to which the Tenant or any other person may have removed them, and whether they are on or off the Premises to a value not exceeding Five Thousand Dollars($5,000.00). 27. BANKRUPTCY The Tenant and Landlord agree that in case the Tenant shall make an assignment for the benefit of creditors or, becoming bankrupt or insolvent, shall take the benefit of any Act that may be in force for the benefit of bankrupt or insolvent debtors,or if a receiving order in bankruptcy shall be made against the Tenant or if the term hereby granted be at any time seized or taken in execution, or in attachment, then if the Landlord so decides this Lease shall cease and the Term hereby created be at an end, everything herein to the contrary notwithstanding, and the full amount of the Rent for the current month and the next ensuing three(3) months shall immediately become due and payable and the Landlord may re-enter and take possession of the Premises. 28. PROVISON FOR RE-ENTRY (a) The Landlord shall have the right to re-enter the Premises in the event of default by the Tenant of any obligations set out in this Lease, including, but not limited to, default by the Tenant in payment of Rent or Additional Rent. This right of re-entry may be exercised by the Landlord only after the Landlord has given the Tenant written notice specifying the nature of the default complained of, and allow the Tenant in the case of non-payment of Rent or Additional Rent a period of five(5)days following the giving of such notice in which to rectify such nonpayment, or allow the Tenant, in the case of non-performance of other covenants, a period of fifteen (15) days or such longer period as may be reasonably necessary considering the nature of the default following the giving of such notice to rectify same if capable of rectification. (b) Provided that, on the Landlord becoming entitled to re-enter upon the Premises pursuant to the terms herein,the Landlord, in addition to all other rights,shall have the right with or without entry to terminate this Lease forthwith by written notice to the Tenant. 29. HOLDING OVER If the Tenant remains in possession of the Premises after the expiration of the Term of this Lease and the Landlord thereafter accepts Rent, no new agreement in respect thereto having been entered into between the parties hereto,the Tenant shall be a monthly Tenant of the Landlord on the Premises at a monthly rent of one twelfth of the annual Rent herein provided and otherwise upon the terms and conditions herein contained so far as they may be applicable to a monthly tenancy.The monthly tenancy may be terminated by either party on one(1)month's written notice. 30. DESTRUCTION OR DAMAGE TO PREMISES (a) If during the continuance of this Lease the Premises are totally destroyed by fire or the elements or are partially destroyed so as to render them wholly unfit for occupancy or if they shall be so badly damaged that they cannot be repaired with reasonable diligence within sixty(60)days of the happening of such damage then this Lease shall,at the option of the Landlord or Tenant,terminate from the date of such damage or destruction and the Tenant shall surrender the Premises and all interest therein to the Landlord and the Tenant shall pay Rent until the time of such damages or destruction and the Landlord may re- enter or repossess the Premises discharged of this Lease and may remove all persons therefrom. (b) The Landlord or Tenant shall have ten (10)business days from the date of such damage or destruction to give written notice to the Tenant that it is terminating the Lease, and the Tenant shall have fourteen(14)business days from receipt of such written notice to vacate and surrender the Premises. (c) If the Premises are partially destroyed by fire or the elements, and can be repaired with reasonable diligence within sixty(60)days from the happening of the said damage, but, if unfit for the carrying on therein of the Tenant's business,then the Landlord shall repair the Premises with all reasonable speed and neither Rent nor Additional Rent shall accrue Page 208 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... while the repairs are being made, and if the Landlord shall not have completed the said repairs so as to make the Premises available for resumption of the Tenant's business within sixty(60)days from the date when the Premises were made available by the Tenant to the Landlord to proceed with such repairs, the Tenant may if it chooses surrender the Premises to the Landlord and this lease shall terminate from the date of such surrender. (d) If the Premises can be repaired within sixty(60)days as aforesaid, and if the damage is such that the said Premises are capable of being partially used for the purposes set forth herein, then until such repairs shall have been made to the extent of enabling the use of the damaged portion of the Premises, the Rent shall abate in the proportion that the part of the Premises rendered unfit for occupancy bears to the whole of the Premises and the amount of the abatement shall,in the event of the parties not being able to agree thereon, be determined by arbitration pursuant to the Arbitration Act(Ont.). (e) If the parties hereto are unable to agree upon whether or not the damage or destruction can be repaired within sixty (60) days, for the purpose of determining the rights of the parties under this paragraph that issue shall be determined by an independent architect selected by the parties hereto. If the parties hereto are unable to agree on a qualified architect within three (3) days after notice being given by the objecting party, then the parties agree to jointly apply within four(4)business days after the expiry of the said three (3)day notice to the President of the Royal Architectural Institute of Canada to select such an independent architect.The opinion of an independent architect or the architect chosen by the President of the R.A.I.C. as to the capability for use or fitness of the premises and the amount of damage done to the premises or any part thereof and the period of time in which the premises or any part thereof can be repaired shall be final and binding upon both of the parties. 31. LANDLORD MAY PAY AND CHARGE TENANT If the Tenant shall neglect or omit to pay any taxes, rates and assessments, water, gas and electric light rates,which it is required to pay under this Lease, or any of them the Landlord may pay them or any of them and charge such payments to the Tenant,who hereby covenants to pay and reimburse the Landlord forthwith; the Landlord shall have the same remedies and may take the same steps for the recovery of such payments as it would have for the recovery of Rent in arrears. 32. NO ABATEMENT OF RENT There shall be no abatement from or reduction of the Rent due hereunder, nor shall the Tenant be entitled to damages, losses,costs or disbursements from the Landlord during the term hereby created on, caused by or on account of fire, (except as above), water, sprinkler systems, partial or temporary failure or stoppage of heat, light,elevator, live steam or plumbing service in or to the Premises or building, whether due to acts of God, strikes, accidents the making of alterations, repairs,renewals,improvements,structural changes to the Premises or Building or the equipment or systems supplying the said service, or from any cause whatsoever; provided that the said failure or stoppage be remedied within a reasonable time. 33. NOTICE Any written notice provided for in this Lease shall be effectually given by registered mail or by hand addressed to the Landlord as follows: The Corporation of the Township of Oro-Medonte PO Box 100, 148 Line 7 South, Oro, ON LOL 2XO: and to the Tenant: Huronia Nurse Practitioner—Led Clinic 3331 Line 4 North, Oro-Medonte, ON LOL 21-0 Every such mailed notice shall be deemed to be given two days after the day it was so mailed. Either party may deliver to the other at the address mentioned above,a change of address which shall be deemed effective ten(10)days after it is mailed. 34. NET LEASE It is the intention of this Lease that the Rent including Additional Rental herein set forth shall be net to the Landlord and clear of all taxes, rates, charges, assessments or costs (except the Page 209 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... Landlord's income taxes), arising from or relating to the Premises and that the Tenant shall pay all taxes, charges, rates, premiums, assessments, levies, impositions and expenses of every nature and kind related to the Premises except as aforesaid and except those costs and charges arising by virtue of any act or omission of the Landlord or any obligation of the Landlord hereunder, and the Tenant shall pay all of such expenses etc. as aforementioned of every nature and kind whatsoever relating to or incurred in respect of the Premises for any reason whatsoever and there shall be no reduction or abatement of the Rent or Additional Rent or amounts hereby reserved. 35. NO LIABILITY ON LANDLORD The Landlord shall not, in any event be liable(or responsible in any way)for any personal injury or death that may be suffered or sustained by or for any loss of or damage (or injury) to any property, including cars and contents thereof, belonging to, any employee, servant, agent, sub- lessee, licensee or invitee of the Tenant on the Premises no matter how caused,and in particular, and without restricting the generality of the foregoing, which may be caused or occasioned by steam, electricity, gas, fumes, vapour, water works water, rain water, other water, sleet, snow, ice, melted sleet or ice,which may leak, issue or flow from the Premises or from any part of the Building and appurtenances or which may leak, issue or flow into the Premises from any other part of the Building or from any water,steam,sprinkler or drainage pipe or plumbing works situate in the Building or the Premises or partly in one and partly in the other,or which may be caused or occasioned or attributable to the condition, arrangement or during the repair of any electrical or other wiring or caused or occasioned by snow or ice or other substances or obstructions on the sidewalks, driveways, road, streets and ground in (or about) or appurtenant to the Building or caused or occasioned by the defective condition or lack of repair or misrepair thereof or by any defect in any machinery or equipment in the Building or in the operation thereof by the Tenant or by any defects in or the misrepair or non-repair of the Premises or of the Building,and the Tenant shall indemnify the Landlord from and against all liabilities,claims,demands and causes of action of any nature or any expense for such injury, death, loss or damage as aforesaid, and maintain proper policies of insurance indemnifying the Landlord against damage or loss occasioned by the maintenance or operation of any steam or hot water boiler in the Premises in a reasonable amount. Provided, however, that nothing herein contained shall require the Tenant to indemnify the Landlord against any claims, demands or actions for damages arising out of the willful acts, negligence or misconduct of the Landlord, its officers, employees,servants or agents. 36. WAIVER OF BREACH The failure of the Landlord to insist upon a strict performance of any of the agreements, terms covenants and conditions hereof shall not be deemed a waiver of any rights or remedies that the Landlord may have and shall not be deemed a waiver of any subsequent breach or default in any of such agreements,terms,covenants and conditions. 37. ENUREMENT This Lease and anything herein contained shall extend to bind and enure to the benefit of the heirs, executors, administrators, successors and assigns of each of the parties hereto and all provisions herein shall be read with all grammatical changes necessary. All covenants herein contained shall be deemed joint and several and all rights and powers reserved to the Landlord may be exercised by either the Landlord or its agents or representatives. 38. GOVERNING LAW This Lease shall be construed according to and governed by the laws of the Province of Ontario and the laws of Canada applicable therein. If any of the provisions of this Lease be illegal or non- enforceable it or they shall be construed separate and severable from the other items of this Lease and its remaining provisions shall remain in full force and effect and shall be binding upon the parties hereto as though the said illegal or unenforceable provision or provisions had never been included. 39. TENANT'S ACKNOWLEDGMENT The Tenant covenants and agrees with the Landlord that it will if and whenever reasonably required by the Landlord and at the Landlord's expense consent to and become a part to any instrument relating to this Lease which may be required by or on behalf of any purchaser, bank or mortgagee from time to time of the Building. Provided always that the rights of the Tenant as hereinbefore set forth shall not be altered or varied by the terms of such instrument or document. Page 210 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... 40. LIMITATION OF LANDLORD'S LIABILITY The term "Landlord" as used in this Lease so far as covenants or obligations on the part of the Landlord are concerned, shall be limited to mean and include only the owner or owners at the time in question of the Building, and in the event of any transfer or transfers of ownership, the Landlord herein named,and in case of any subsequent transfers or conveyances,the then vendor or transferor,shall be automatically freed and relieved from and after the date of such transfer or conveyance, of all liability in respect of the performance of any covenants or obligations on the part of the Landlord contained in this Lease thereafter to be performed, provided that: (a) Any funds in the hands of such Landlord or the then vendor or transferor at the time of such transfer, in which the Tenant has an interest, shall be turned over to the purchaser or transferee and any amount then due and payable to the Tenant by the Landlord or the then Vendor or transferor under any provision of this lease, shall be paid to the Tenant; and (b) Upon any such transfer, the purchaser or transferee shall be deemed to have assumed, subject to the limitations of this paragraph all of the terms, covenants and conditions in this Lease contained to be performed on the part of the Landlord; It being intended hereby that the covenants and obligations contained in this Lease on the part of the Landlord shall, subject as aforesaid, be binding on the Landlord, its successors and assign, only during and in respect of their respective successive period of ownership. 41. LIENS If any Construction Liens or other Liens or Order for the payment of money shall be filed against the Property by reason, or arising out of any labour or material,work or service furnished to the Tenant or to anyone claiming through the Tenant, the Tenant shall, within fifteen (15)days after notice to the Tenant of the filing thereof, cause the same to be discharged by bonding, deposit, payment,Court Order or otherwise.The Tenant shall defend all suits to enforce such lien or Order whether against the Tenant or the Landlord at the Tenant's own expense. The Tenant hereby indemnified the Landlord against any expense or damage as a result of such lien or Order. 42. IMPOSSIBILITY OF PERFORMANCE It is understood and agreed that whenever and to the extent that the Landlord shall be unable to fulfill or shall be delayed or restricted in the fulfillment of any obligation hereunder in respect of the supply or provision of any service or utility or the doing of any work or the making of any repairs by reason of being unable to obtain the material, goods, equipment, service or labour required to enable it to fulfill such obligation, or by reason of any Statute, law or other Order in Council, or any regulation or Order passes or made pursuant thereto, or by reason of the Order or direction Of any Administrator, Comptroller, Board, Governmental Department or Officer, or other authority, or by reason of not being able to obtain any permission or authority required thereby, or by reason of any other cause beyond its control, whether of the foregoing character or not,the Landlord shall be relieved from the fulfillment of such obligations and the Tenant shall not be entitled to compensation for any inconvenience, nuisance or discomfort thereby occasioned. 43. PARKING During the term of this Lease(and any renewal)the Tenant, its patients, invitees and employees shall have the right (in common with the other occupants of the building) to park in the areas designated for such. 44. LEASE IS ENTIRE AGREEMENT (a) The Landlord and the Tenant acknowledge that this Lease and the Schedules hereto set forth the entire agreement between them with respect to the lease and occupation of the Premises. Any Offer to Lease or Agreement to Lease entered into by the Landlord and Tenant prior to the execution of this lease shall be deemed to have been merged and extinguished in this lease. 45. NO EARLY VACATING, ETC., BY TENANT (a) The Tenant shall not during the term vacate or desert the Premises either in whole or in part, either actually or constructively, nor will it during the Term cease to operate and Page 211 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... conduct the business specified under the provisions of Section 8, except as expressly permitted by this Lease. (b) If the Tenant violates sub-section(a)of this section 43 the Landlord shall have, in addition to all other remedies provided under this Lease, rights as follows: (i) Installments of Rent and Additional Rent accruing due during the next ensuing three (3)months shall immediately become due and payable to the Landlord; (ii) The right to collect as Additional Rent the sum of TEN ($10.00) DOLLARS per day for each day the Tenant is in such violation; and (iii) The right to enter the Premises as agent of the Tenant either by force or otherwise without being liable for damages or for any prosecution therefore, and to re-let the Premises, either by way of sub-lease or assignment of this Lease, as agent of the tenant,and to receive the rent thereafter from the assignee or sub-lessee,as the case may be, as agent of the Tenant, and to take possession of any furniture or other property on the Premises belonging to the Tenant to a value not exceeding Five Thousand Dollars($5,000.00)and sell same at a private or public sale without notice to the Tenant and apply the proceeds of such sale and any rent and other amounts derived from such assignment or sub-letting of the Premises upon account of the Rent and other amounts due and to become due from the Tenant to the Landlord, and the Tenant shall remain liable to the Landlord for any deficiency. 46. ARBITRATION In the event of any disagreement or dispute among any of the parties hereto arising out of the provisions of this Lease Agreement, the same shall be settled by arbitration. The Landlord and the Tenant shall each appoint an arbitrator and the two so selected shall designate a third arbitrator. If either party fails to appoint its arbitrator within thirty(30)days after receipt of notice of the appointment by the others of their arbitrators or if the two arbitrators fail to appoint a third, then a Judge of the Ontario Court (General Division)shall have the power, upon the request of either party, to make the appointment which has not been made as contemplated herein. The arbitration shall be conducted in accordance with the provisions of The Arbitration Act of Ontario and shall be held as promptly as possible at the City of Barrie. 47. REGISTRATION The Tenant covenants and agrees with the Landlord that the Tenant will not register this Lease in this form in the Registry Office or the Land Titles Office. If either party desires to make a registration for the purpose only of giving notice of this Lease,then the parties hereto upon written request from the other shall promptly execute a short form thereof solely for the purpose of supporting an application for registration of notice thereof. The Tenant may, without the prior consent of the Landlord, register a Notice of Lease in the form provided by the Registry Act. Provided that at the end of the Term of this Lease or any renewal thereof the Tenant shall register a notice of the determination or surrender of the Lease at its own expense,failing which any officer of the Landlord shall be and is hereby appointed the lawful attorney of the Tenant for the limited purpose of executing and registering notice of such determination or surrender,the costs of which shall be deemed to be Additional Rent for the account of the Tenant. Page 212 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... IN WITNESS WHEREOF the Landlord has caused to be affixed its corporate seal under the signatures of its duly authorized officers. EXECUTED at this day of THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: Title: IN WITNESS WHEREOF the Tenant hereto has hereunto affixed its corporate seal. EXECUTED at this day of HURONIA NURSE PRACTITIONER—LED CLINIC Per: Witness Name: Title: Per: Witness Name: Title: I/We have authority to bind the Corporation. Page 213 of 420 11.d) OCS2024-01, Shawn Binns, Director, Operations and Community Servic... Page 214 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn, Manager Community Services Meeting Date: February 14, 2024 Report No.: OCS 2024-02 Subject: Wharf Rehabilitation Type: Requires Action Motion No.: Recommendation 1) It is recommended that Report OCS 2024-02 be received and adopted; 2) That Staff be directed to issue the tender to advance the Hawkestone Wharf repairs in 2024; 3) That Staff undertake a community consultation program to review options for the Shanty Bay Wharf; 4) And that staff report back to Council following the completion of the tender and community consultation process. Background The Township currently owns and is responsible for two marine structures on Lake Simcoe — the Shanty Bay Wharf and the Hawkestone Wharf. The Shanty Bay property, located at the bottom of Line 2 south in the Village of Shanty Bay, is generally constructed of a mass concrete slab supported on wooden cribbing bearing on the lake bottom. The Hawkestone property is located at the bottom of Line 11 south in the Village of Hawkestone and is an "L" shaped, sheet piling, enclosed concrete structure with a concrete deck. Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 1 of 6 Page 215 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... In 1999, the Federal Government— Department of Fisheries and Oceans (DFO) transferred the Shanty Bay Wharf to the Municipality for a fee of one dollar. Within this transfer, the Ministry also paid $10,000 to the Township for concrete surface repairs to the Wharf. In 2009, the Township further accepted an offer from Fisheries and Oceans Small Craft Harbours to assume ownership of the Hawkestone and Carthew Bay Wharf (no permanent structure) facilities, upon completion of some necessary repairs required prior to the transfer. The transfers made these properties the responsibility of the Township, yet came with no additional funding for maintenance and repairs. These costs have since been born by the Municipality and are addressed through the Parks and Facilities annual operating budget. The age of these facilities coupled with an increase in significant weather events has led to visible deterioration of the structures. In October of 2021, Tatham Engineering completed an investigation of the two wharf structures in Hawkestone, and in Shanty Bay. The review of the structures was to determine their condition, as well as provide recommendations for repair/renewal and associated timelines. Tatham visually examined both wharf structures and reviewed the structural integrity of the elements above water within an "arms reach", and Gal con Marine was retained to perform an investigative dive which included both audio and video recording of the subsurface elements. In November of 2022, the Hawkestone Wharf sustained significant damage and was temporarily repaired until a permanent solution could be determined. Similar repairs such as these have been completed several times in the past, however, damage of this nature is a reoccurring issue as these storms are increasing with severity. They create excessive wind and considerable wave action that repeatedly continues to deteriorate the condition of the wharfs. The damage sustained by these storms has advanced the previous timelines and the requirements for repairs in the ten (10) year time horizon to the current time immediate time horizon. During the 2023-2024 budget process, an initial budget of$350,000 was established for the repair of the Hawkestone and Shanty Bay Wharfs, with the requirement that a detailed report come to Council for consideration, once the final scope of the project was determined. This report intends to review the current condition of the wharfs and options for how to address their repairs. Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 2 of 6 Page 216 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Analysis Hawkestone Wharf The Hawkestone Wharf is the larger of the two wharfs and is an iconic recreational amenity in the Village of Hawkestone. The wharf, located at the bottom of Line 11 south was constructed on a point and has significant frontage abutting Line 11 South road allowance. It's location also facilitates it's use by several marine contractors who use the shoreline to operate their barges on the lake for servicing waterfront properties. The Hawkestone Wharf is highly valued by the community and has been used for decades as a place to gather, swim, fish and access Lake Simcoe, as well as being used to provide safe harbour as initially intended. The engineering review found the Hawkestone Wharf to be in "fair condition". The concrete slab in the eastern section of the wharf has undergone significant settlement and cracking. As the sheet pile walls are relatively plumb with no apparent distress (i.e. bowing), it is the opinion of the engineers that the damages observed were most likely attributed to settlement of the underlying soils and or from prolonged wave action displacing the fine aggregates and causing the voids observed. Recommendations to repair the wharf include removal of the existing concrete slab, the addition of new compacted aggregates, and the reinstatement of a new concrete slab. During this time, it would also be prudent to replace the tie-rod anchors between sheet piles as they would be accessible. It is anticipated that the cost to complete these repairs (as outlined in December 8, 2023 Tatham letter) would be in the order of$300,000 + HST. This would address required repairs and garner an extension of the life of the structure by 25-30+ years. Recommended approach. It is recommended that the repairs for the wharf at Hawkestone be put out for tender. It is anticipated that following contract award in 2024 work will commence with the majority of the work completed over the winter in 2025 as much of the work is better completed when ice is in. It is anticipated that all works would be completed prior to the summer of 2025. It is anticipated that these works can be addressed within the approved $350,000 2024 budget allocation. Shanty Bay Wharf The Shanty Bay Wharf is also well used by the community. While smaller than Hawkestone, it is a popular fishing and swimming locale, and also serves as a smaller safe haven for boaters during storms. Over the years, there has been an increasing amount of "nuisance" activity given the topography of the site, poor sightlines and proximity to the City of Barrie. The engineering assessment has determined that the structure is in poor condition. Due to the advanced concrete deterioration, as well as the condition of the underlying wood Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 3 of 6 Page 217 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... crib structure, any significant repairs to extend the useful life of the existing components would be cost prohibitive given the proximity of the Shanty Bay Boat Launch, its inability to provide barrier free access and its "attractive nuisance" characteristics given its location. However, the following options exist: Renewal As outlined in the engineering assessment, the structure could be encapsulated in perimeter sheet piling and stabilized by injecting voids with high slump grout. It is anticipated that this would be in the order of$475,000 (adjusted for inflation $ 2024). Additionally, the stairs and open drainage channel should be addressed at the same time and would be in the order of$120,000 to complete. If this option was to be considered a more detailed review should be undertaken. Replace Replacing the structure would require the removal and disposal of the existing structure and reconstruction of the pier. Similar to the renewal option, the stairs and open drainage channel should be addressed at the same time. Estimated costs would be as follows: Removal/Disposal $200,000 Stairs/Drainage $120,000 Reconstruction $600,000 Estimated total $920,000 Decommission/Alternative Public Use This would involve removal and disposal of the existing structure, replacing the stairs and repurposing the use which could include expanding the beach area or installation of a seasonal dock. This option would not be ideal or recommended given the characteristics of the site and the existence of the Shanty Bay boat launch. Divest/Reinvest Another option would be to consider selling the property and reinvesting the proceeds into further development of community spaces in Shanty such as the advancement of re-development of Shanty Bay Park. It anticipated that the property could garner upwards of$800,000 along with the cost avoidance associated with repair/replacement. Recommended approach Given that the continued use of the existing structure is acceptable in the interim until a more permanent solution is implemented, it is recommended that a community consultation process be undertaken in 2024 to review the options available and finalize a recommended approach. Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 4 of 6 Page 218 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Financial/Legal Implications/ Risk Management There is a significant risk associated with undertaking the repairs and unforeseen requirements which are inherent in this type of remedial work. To address this a 20% contingency has been in included in the cost estimates. Moreover, the costs presented are initial estimates which can only fully be determined following procurement. As these marine structures are inherently subjected to extraneous loading (ice, waves etc. ) predicting actual remaining life is challenging and there is a risk of further deterioration which may impact public use. Policies/Legislation Fishing and Recreational Harbours Act Various provincial and federal acts/regualtions Corporate Strategic Priorities Financial Sustainability Community Engagement Community Safety Well Planned Development Consultations Tatham Engineering Limited Director, Operations and Community Services Director of Finance Manager, Infrastructure and Capital Projects Attachments • Appendix A— Location maps • Appendix B - Oro-Medonte Wharfs Condition Assessment (February 22, 2022) • Appendix C — Letter from Tatham Engineering — Hawkestone Wharf Improvements and Recommendations for Repair (December 2, 2023) Conclusion Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 5 of 6 Page 219 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... The deteriorating condition of the wharfs requires immediate action, not only to successfully mitigate any potential risk, but also to ensure the longevity and the integrity of the assets. When examining the remaining useful life of the wharfs, the investment in the Hawkestone Wharf is recommended, however the repairs for the wharf in Shanty Bay are costly and more difficult to justify and carry additional consideration. The recommended approach will allow the advancement of the repairs of the Hawkestone Wharf while permitting a fulsome review including dialogue with the community to develop a plan on how best to address the issues present at the Shanty Bay Wharf. Respectfully submitted, Roz Llewellyn, Manager Community Services January 29, 2024 Approvals: Date of Approval Shawn Binns, Director Operations & Community Services February 1, 2024 Nelly Morrow, Director Finance/CFO February 2, 2024 Robin Dunn, CAO February 7, 2024 Operations and Community Services February 14, 2024 Report No. OCS 2024-02 Page 6 of 6 Page 220 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re- Wharf R... APPENDIX A - MAPS JJJr r \ i a ; SHANTY BAY WHARF NN f - J t t r HAWKESTONE WHARF Page 221 of 420 I TAT HAM E N G I N E E R I N G Enhancing our communities Iv r }. ,�� 1. • tint ti", 9�� /'�. 7 •� .k, "S'�' ��Y��.? �. "1 I IR`!n -Y R.KY .-Y.Ad! .i• 1. �1� kii ,. Oro-Medonte Wharfs Condition Assessment HAWKESTONE WHARF (LINE 11 SOUTH) SHANTY BAY WHARF (LINE 2 SOUTH) Township of Oro-Medonte File 321923 1 February 22, 2022 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Document Control File: Prepared by: Prepared for: 321923 Tatham Engineering Limited Township of Oro-Medonte 10 Diana Drive, Building 8, Unit 7 148 Line 7 South Date: Orillia, Ontario L3V 8K8 Oro-Medonte, Ontario LOL 2XO February T 705-325-1753 22, 2022 tathameng.com Authored by: Reviewed by: n ,�qFITH:13 �97zEE. o�� Nick Smith, B.Eng.Mgt., M.A.Sc., P.Eng. Madeleine h, B.Eng., M.A.Sc., P.Eng. Senior Engineer, Project Manager Senior Engineer, Project Manager Disclaimer Copyright The information contained in this This document may not be used for any document is solely for the use of the Client purpose other than that provided in the identified on the cover sheet for the contract between the Owner/Client and purpose for which it has been prepared the Engineer nor may any section or and Tatham Engineering Limited element of this document be removed, undertakes no duty to or accepts any reproduced, electronically stored or responsibility to any third party who may transmitted in any form without the rely upon this document. express written consent of Tatham Engineering Limited. Issue Date Description 1 February 22, 2022 Condition Assessment- Final Page 223 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment I Document Contents 1 Introduction ...............................................................................................................................................1 1.1 Project Description .................................................................................................................1 1.2 Structure Descriptions............................................................................................................1 2 Observations..............................................................................................................................................3 2.1 Hawkestone Wharf .................................................................................................................3 2.2 Shanty Bay Wharf...................................................................................................................4 3 Conclusions and Recommendations.....................................................................................................5 3.1 Hawkestone Wharf .................................................................................................................5 3.2 Shanty Bay Wharf...................................................................................................................7 3.3 Closing.....................................................................................................................................7 Tables Table 1: Hawkestone Wharf Repair Cost Estimate............................................................................6 Appendices Appendix A: Site Plans Appendix B: Hawkestone Wharf (Line 11 S.) Appendix C: Shanty Bay Wharf (Line 2 S.) Page 224 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medonte Wharfs I Condition Assessment 1 1 Introduction 1.1 PROJECT DESCRIPTION Tatham Engineering Limited (Tatham) was retained by the Township of Oro-Medonte to complete an investigation of the wharf structures at Hawkestone (Line 11 South) and Shanty Bay (Line 2 South). The purpose of this investigation was to identify the condition of the existing structures and to provide recommendations for repairs, as required. On October 18, 2021, Tatham visually examined both wharf structures and investigated the structural integrity of elements above water within an "arms reach". Galcon Marine Limited performed an investigative dive which included both audio and video recording of the subsurface elements. Tatham was on-site during the investigation to provide guidance and document the findings. Damages, deficiencies, and pertinent structural details were recorded and photographed and have been included in the Appendices, where applicable. The observations and comments provided in this report are limited to the portions of the structures that were visible and accessible at the time of the assessment (i.e. areas beside or underneath the dock that were large enough for the divers to enter). No testing (destructive or non-destructive) or structural analysis has been completed at this time. Furthermore, no drawings or previous engineering reports were made available for review. 1.2 STRUCTURE DESCRIPTIONS 1.2.1 Hawkestone Wharf(Line 11 South) The layout of the Hawkestone Wharf is generally an "L" shape with the inshore spine measuring approximately 7.5 metres wide by 45 metres long and the adjoining offshore perpendicular section measuring 7.8 metres wide by 26.5 metres long (refer to Appendix A for site plan and Photograph No. 1 of Appendix B). Based on the different construction types, its is surmised that these sections were not constructed concurrently. The inshore section consists of 8 millimetre thick "L-series" steel sheet piling with tiebacks spaced at approximately 2.4 metres on centre, while the offshore section consists of 8 millimetre thick "Z-series" steel sheet piling with tiebacks spaced at 3.2 metres on centre. Each section appears to be backfilled with aggregate and capped with a concrete slab. The approximate height of the wharf above lake bottom varies from 2 metres at shore to 4 metres at its eastern extent. Approximately 20 metres offshore, an opening in the sheet piling is bridged via a concrete deck supported by a series of four, 280 millimetre wide by 400 millimetre deep concrete beams (refer to Photograph No. 2). 190 millimetre by 190 millimetre wood fendering has been provided just above the waterline around the entire perimeter for vessel protection. i Page 225 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 2 1.2.2 Shanty Bay Wharf(Line 2 South) The Shanty Bay Wharf measures approximately 5.6 metres wide by 32 metres long and is generally constructed of a mass concrete slab supported on wooden cribbing bearing on the lake bottom (refer to Appendix A for site plan and Photograph Nos. 1 to 3 in Appendix C). From the strata of the concrete, it appears there have been several successive pours/toppings since the wharf's original construction. The approximate height of the wharf above the lake bottom varies from 1.4 metres at shore to 3 metres at its southern extent. 140 millimetre by 190 millimetre wood fendering has been provided just above the waterline around the entire perimeter for vessel protection. r I r Page 226 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 3 2 Observations 2.1 HAWKESTONE WHARF The following comments are based on our observations obtained during the structural review of the Hawkestone Wharf, both above and below water. When referenced, photographs and video stills from the dive video have been included in Appendix B to depict the noted observations and/or typical deficiencies. 1. Typical marine growth and zebra mussels were noted throughout the walls (refer to Video Still No. 1). This was most severe near the offshore (east) extent of the structure. 2. The steel sheet pile walls were measured to be generally plumb, within 3 degrees of vertical. Minor bowing in isolated areas is attributed to the original construction as there were no indications of recent movement. 3. The exposed tieback connections were observed to be intact and appeared taught (refer to Video Still No. 2). Furthermore, the wood Tendering and connections to the sheet pile wall were in satisfactory condition. 4. Minor to moderate surface corrosion and pitting was noted on the steel sheet piling throughout and was concentrated near the average waterline. In isolated areas, advanced pitting and the formation of holes up to 30 millimetres in width were documented (refer to Video Still Nos. 3 to 5). The locations of these wall penetrations are depicted on the site plan provided in Appendix A. 5. A vertical split in the sheet piling was observed at the transition between the inshore and offshore sections (near southeast corner) and continues over the full height of the wall (refer to Video Still Nos. 6 and 7). The gap was approximately 75 millimetres at its widest and has resulted in exposure of the aggregate backfill beyond. A probe was extended through the wall approximately 200 millimetres before refusal and a minor deposit of the aggregate backfill was observed on the lake bottom, indicating there has been some loss. 6. The suspended concrete slab in the "bridge" section appeared to be in good condition from above and below (refer to Video Still No. 8). Three of the four concrete beams had no signs of damage or distress. The second beam in from the north was observed to have severe honeycombing and section loss as well as exposed reinforcement along the bottom edge (refer to Video Still Nos. 9 and 10). Based on our review of the beam and adjacent elements, this does not appear to be recent and it is likely this deficiency was caused during original construction. 7. At the offshore section, significant cracking and differential settlement was noted in the concrete slab (Refer to Photograph Nos. 3 to 6). The damage was concentrated in areas that Page 227 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 4 are directly adjacent to the open water and would be most impacted by wave action (east extent and southeast corner). Where accessible for review, small voids between the slab and aggregate base were discovered. The settlement has resulted in areas of ponding water and well as uneven surfaces that may be a trip hazard. 2.2 SHANTY BAY WHARF The following comments are based on our observations obtained during the structural review of the Shanty Bay Wharf, both above and below water. When referenced, photographs and video stills from the dive video have been included in Appendix C to depict the noted observations and/or typical deficiencies. 1. Minor to moderate marine growth was noted throughout the perimeter faces. 2. The top of the concrete slab generally appears to be in good condition with minor, non- structural hairline cracking noted throughout and minor erosion along the edge at the southwest corner. 3. The west face of the structure has moderate to severe concrete spalling along its entire length and has resulted in exposure of the reinforcing bar in several locations (refer to Photograph No. 4 and Video Still No. 1). At its most severe, spalling along this face was measured to exceed 400 millimetres deep and a large section of concrete measuring approximately 1 metre by 1 metre by 500 millimetres deep is missing from the southwest corner. 4. Minor to moderate concrete spalling was noted along the south face, as well as a wide horizontal crack along the full length which is likely the result of cold joints between the successive concrete pours. S. Minor spalling and cracking of the concrete was observed along the east face and is noticeably less severe than that on the west face (refer to Photograph No. 3). 6. The wooden cribbing was generally in fair condition, with minor checking and decay (Video Still No. 2). Minimal penetration of the wood was achieved when prodded with an awl at random locations. 7. Gaps between the top of the cribbing and underside concrete were noted in several areas. Furthermore, insufficient ballast has been provided within the interior of the cribs, resulting in voids throughout. 8. Moderate decay was noted in the cribbing near shore, on both the east and west faces and is likely attributed to cyclical wetting and drying during periods of low water and wave action. 9. The wooden fendering was generally in poor condition, with significant splitting and minor deterioration observed (refer to Photograph No. 5). Anchorage for the wood fendering has failed in areas of excessive concrete spalling along the west face. i Page 228 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 5 3 Conclusions and Recommendations The following conclusions and recommendations are based on our review of each structure completed above and below water. The cost opinions are intended for budgeting purposes and provide an indication as to the magnitude of expected project costs. The actual construction cost can only be determined upon the procurement of a contractor, confirmation of the project scope, and definition of the project schedule. The repairs have each been classified as an immediate (within 1 year), short-term (within 5 years), or long-term item (10 years). Immediate work includes items which are critical to public safety or those which, if left unattended, will result in significant deterioration and substantially higher repair costs. Alternatively, long term work includes repairs which may be deferred due to the item's limited severity, function, or remaining useful life. 3.1 HAWKESTONE WHARF Upon completion of the structural investigation of the Hawkestone Wharf at Line 11 South, we are of the opinion the structure is generally in fair condition, with some of the noted observations requiring attention. The steel sheet piling has experienced levels of corrosion consistent with what would be considered typical for a fresh-water marine structure of this vintage. Typically, these structures are designed with the expectation of surface corrosion and pitting over their service life and account for the expected section loss by increasing the thickness of the steel components. The 8 millimetre steel sheet piling thickness provided is consistent with this practice locally. As the walls and relatively plumb and there was no apparent distress of the tiebacks, we are of the opinion the settlement of the concrete slab on the eastern section of the wharf is most likely the cause of settlement in the underlying soils. This could be the result of suboptimal compaction during original construction and/or long-term wave action penetrating behind the wall, displacing the fine aggregates and creating voids below the slab. The vertical split in the wall at the southeast corner may also be contributing to the displacement of the backfill, however, the deposits noted on the lake bottom are far less than what would be required to achieve the observed settlement. We recommend the following repairs for the Hawkestone Wharf: 3.1.1 Immediate Repairs (Within 1 year) 1. As the slab settlement has resulted in an uneven walking surface and ponding water, we recommend signage be posted alerting the users of this and to use at their own risk. i Page 229 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 6 3.1.2 Short-Term Repairs (Within 5 years) 2. Isolated penetrations in the sheet piling walls shall be sealed to mitigate their advancement and ensure the integrity of the piling sections. This includes the vertical split noted at the transition between the wharf sections. It is anticipated this would be completed by welding steel plates over the damaged areas. This work would be completed underwater or during times of low water, if feasible. 3. To ensure the long-term performance of the "bridge" section, the honeycombing, voids, and exposed reinforcing steel noted on the underside of the concrete beam shall be addressed. It is anticipated this would be completed by forming and pressure injecting a high-slump concrete, grout, or epoxy mixture to fill the voids. 4. In order to address the settlement of the concrete slab on the eastern section of the wharf, it would be prudent to remove the existing concrete cap, compact and add new aggregate fill as required and then re-pour a new slab. To limit future migration of fine aggregates and help to stabilize the underly soils, a geosynthetic fabric (i.e. combigrid) could be placed between the new and existing soils. The timeline for this repair could be extended provided the area is monitored and further settlement is minimal. 3.1.3 Long-Term Repairs (Within 10 years) 5. Given the state of the existing wood fendering, it would be prudent to anticipate its replacement within the next 10 years. This is expected to be a like-for-like replacement with all new connecting hardware. 3.1.4 Repair Cost Estimates Table 1: Hawkestone Wharf Repair Cost Estimate CONSTRUCTION COST ESTIMATE (HST EXCL.) Immediate (within 1 year) 1. Signage (uneven/slippery surface) $500 Short-Term (within 5years) 2. Seal penetrations in sheet piling $25,000 3. Repair concrete beam $9,500 4. Repair concrete slab at eastern section $150,000 Page 230 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 7 Long-Term (within 10 years) 5. Replace wood fendering $65,000 Subtotal $250,000 Engineering and Contingency(20%) $50,000 Total Cost Estimate (HST excl.) $300,000 3.2 SHANTY BAY WHARF Upon completion of the structural investigation of the Shanty Bay Wharf at Line 2 South, we are of the opinion the structure is generally in poor condition. Due to the advanced concrete deterioration as well as the condition of the underlying wood crib structure, we are of the opinion that any significant repairs to extend its useful life of the existing components would be cost prohibitive. Should the Township wish to maintain a fixed wharf at this location, the existing structure could be encapsulated by perimeter steel sheet piling (including necessary tiebacks) and all underlying voids filled by breaking up sections of the existing concrete slab or strategically drilling holes and filling solid with high-slump grout. This would in effect, replace the existing structure without undertaking the expense of its removal. The anticipated construction cost including engineering and contingency for this work is $420,000, excluding HST. Alternative solutions may include the full removal of the existing structure and replacement with permanent steel floating docks or lighter HDPE floating sections that require seasonal installation and removal. The cost of these would vary significantly depending on desired approach and layout. The continued use of the existing structure is acceptable in the interim until a more permanent solution is implemented. It should, however, be regularly monitored by a qualified person for changes in its condition, specifically significant cracking or settlement. Marine structures are inherently subjected to extraneous loading (ice, waves, etc.) and as such predicting the actual remaining service life is challenging. 3.3 CLOSING We further recommend regular investigations of the topside of each structure be completed on an annual basis by a Contractor or Engineering Consultant with marine experience for any apparent changes to the condition while an investigation of the underwater elements be i 14 F Page 231 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Oro-Medcnte Wharfs I Condition Assessment 8 completed on a 5-year cycle by a Professional Engineer and underwater dive team to monitor any significant changes in deterioration. We trust the information presented is satisfactory for your purposes at this time. Should you have any questions, require additional information or design assistance, please do not hesitate to contact us at your convenience. Page 232 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Appendix A: Site Plans Page 233 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... L I..L (4- Y cB Cn .Q C O CU L CU .Q cB O O (6 L > .Q C � O � � Q O O L O — — U) (B L O Q � O)� .Q C O U CO m C � O Page 234 of 420 ,-- 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... c� ca n m � U) r� 4' U) 1 L U U) C .- 7 2 UO) I C O U t O C OM F 4 O ,-- 0- 0 U) L O 0) O � � O U _ O 4- U { J _ Page 235 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Appendix B: Hawkestone Wharf (Line 11 S.) Page 236 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re- Wharf R... Photographs: Photograph No. 1: General view of Hawkestone Wharf - looking east. A _Y Photograph No. 2: General view of north side of wharf - showing bridge section. Page 237 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Photograph No. 3: General view of concrete cap settlement - southeast corner. Photograph No. 4: General view of damages to concrete slab - looking south. Page 238 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re- Wharf R... Photograph No. 5: General view of concrete slab settlement - northeast corner. 1:- Photograph No. 6: Worst case concrete slab settlement - northeast corner. Page 239 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Video Stills: Tatham • 1 ' 4-270TIll Hawkestone Wharf 10/18/21 Sect i on I Video Still No. 1: Typical marine growth at waterline. Tatham ■ 1 ' 10/18/21 Section I Video Still No. 2: Typical view of tieback connection and wood fendering. Page 240 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... IM Tatham • 1 Hawkes-tone Wharf 10/18/21 Section I Video Still No. 3: Typical pitting at waterline in isolated locations. 10/18/21 Video Still No. 4: Typical pitting/holes at waterline in isolated locations. Page 241 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Tatham • J ■ .,Hawkestone Wharf 10/18/21 Sect i on 2 Video Still No. 5: Typical pitting/holes at waterline in isolated locations. Tatham EnS 1 Hawkestone Wharf 10/18/21 - Section 2 Video Still No. 6: Vertical split at sheet pile transition near southeast corner. Page 242 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf RHawkestone Wharf ... Tatham Eng A 2 : 2 9 Sect i on 2 177 1 Video Still No. 7: Vertical split at sheet pile - extending full height. Tatham Eng 1 : 1 Hawkestone Wharf 10/18/21 UnderBridge Video Still No. 8: Typical view of concrete slab soffit and beams in bridge section. Page 243 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Tatham • 1 10/18/21 . . . t Video Still No. 9: Severe honeycombing/missing section in concrete beam - second from north. 1 10/18/21 Under, d . . Video Still No. 10: Exposed reinforcing stirrups in concrete beam - second from north. Page 244 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Appendix C: Shanty Bay Wharf (Line 2 S.) Page 245 of 420 y.h ( t s � 4 mg } w J� 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re- Wharf R... 4" row APPIM10 - r rim - c Photograph No. 3: General view of Shanty Bay Wharf - east face. a4 .r t ; Photograph No. 4: Moderate to severe concrete spalling on west face. Page 247 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re- Wharf R... i I ' i Photograph No. 5: Typical view of wood Tendering. Page 248 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Video Stills: • Shanty Bay Wharf IG/'18 Video Still No. 1: Typical view of spalling and exposed rebar on west face. Tatham 1 J ■ ■ Shanty ■ ay Wharf 10/18/21 Video Still No. 2: Typical view of timber cribbing. Page 249 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... T A T H A M 10 Diana Drive,Unit 7 T 705-325-1753 Orillia,Ontario L3V 8K8 E nfo@tathameng.com E N G I N E E R I N G tathameng.com File 321923 December 8, 2023 Roz Llewellyn Manager, Community Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL 2EO rl lewellyn@oro-medonte.ca Re: Hawkestone Wharf Improvements, Line 11 South, Oro-Medonte Recommendations for Repairs Dear Roz: As, requested, we are writing to provide additional information on the condition and recommendations of the Hawkestone Wharf located on Line 11 South in the Township of Oro-Medonte. In October of 2021, Tatham Engineering completed an investigation of the wharf structure in order to identify its condition as well as provide recommendations for repairs. Tatham visually examined the wharf structure and reviewed the structural integrity of the elements above water within an "arms reach" and Galcon Marine was retained to perform an investigative dive which included both audio and video recording of the subsurface elements. During the review, it was noted the concrete slab in the eastern section of the wharf had undergone significant settlement and cracking. As the sheet pile walls were relatively plumb with no apparent distress (i.e. bowing), it was our opinion the damages observed were most likely attributed to settlement of the underlying soils. This could be the result of suboptimal compaction during original construction and/or wave action penetrating behind the wall, displacing the fine aggregates and causing the voids observed. Recommendations included removal of the existing concrete slab, the addition of new compacted aggregates, and the reinstatement of a new concrete slab. During this time, it would also be prudent to replace the tie-rod anchors between sheet piles as they would be accessible. In the winter of 2022/2023, the steel cap on the wharf was damaged due to significant wave action. This has since been repaired; however, we understand a similar repair has been completed several times in the past and is an on-going issue. Due to the configuration of the cap relative to the sheet piling corrugations, severe waves impact the wall and direct their energy upwards and underneath the cap, breaking the welded connections. Professional Engineers �/, ryoo"Tlon of consuiTlnc �I► NLpN I�¢INL[ONPRNIES Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. Enhancing our communities Page 250 of 420 11 .e) OCS2024-02, Roz Llewellyn, Manager, Community Services re: Wharf R... Roz Llewellyn I Township of Oro-Medonte 2 We have prepared structural details to address the concerns noted during the original investigation as well as the on-going steel cap damage. A general scope of the repairs are as follows: 1. Remove the existing concrete slab in the affected area. 2. Expose the existing tie-back anchors and replace with new. 3. Provide new clear stone fill, wrapped in geotextile cloth to mitigate the further migration of fine aggregates. 4. Provide a new custom steel cap on the eastern wharf section, exposed to wave action. 5. Construct a new, reinforced concrete slab. 6. Install steel glancers on the exposed sides of the eastern wharf section to direct wave energy from the underside of the steel cap to mitigate future damages. We recommend a budget of $300,000 + HST to complete this work which includes a 20% allowance for contingency and further engineering support. Once the concrete slab is removed, the overall stability of the wharf structure will be compromised. We recommend the slab removal and accompanying subsurface work be completed when the ice has sufficiently formed around the structure, with the installation of the new concrete slab occurring early in the spring when the ambient temperature has warmed (prior to ice melting). We trust the information provided is satisfactory for your purposes at this time. Should you have any questions or require anything further, please do not hesitate to contact us at your convenience. Yours truly, Tatham Engineering Limited e��FESSIQ/� W m J N.L.SMITH 100210597 12/08/2023 +0 Ha - h.f 3219231 O Nick Smith, B.Eng.Mgt., M.A.Sc., P.Eng. 9 Senior Engineer, Orillia Office Manager l%,C Or 0. NLS: ha 0:\Orillia\2021\321923-Wharf Assessment,Oro-Medonte\Documents\Correspondence\L-Hawkestone Wharf Improvements.docx Page 251 of 420 11 .E OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass C... 41� Township of Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn Meeting Date: February 14, 2024 Report No.: OCS 2024-03 Subject: Grass Cutting & Turf Maintenance Tender Award Type: Requires Action Motion No.: Recommendation 1. It is recommended that Report OCS 2024-03 be received and adopted; 2. That the following schedules of Tender Contract OCS 2023-12 be awarded to Telford Property Maintenance for 2024, 2025 and 2026 with option for annual renewal in 2027: Schedule A— Parks & Facilities Grass Cutting and Trimming Schedule B — Fire Stations and Cisterns Schedule C — Water and Wastewater and Stormwater Facilities Schedule D — Roadside Cutting Schedule E — Fertilization and Aeration Schedule F — Slice Aeration and Over Seeding — "Provisional" 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the bidders be thanked and notified under the Director, Operations and Community Services signature. Background The Township provides turf maintenance services at parks, facilities, and all municipal properties, as well as roadside mowing through contracted services under service level agreements. Operations and Community Services February 14, 2024 Report No. OCS 2024-03 Page 1 of 5 Page 252 of 420 11 J) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass C... On November 81", 2023 Tender OCS 2023-12 Turf Maintenance and Roadside Cutting was released through Biddingo (public procurement portal), the Township's website, and by invitation. This tender consolidates the contracting of all the Township's grass cutting and turf maintenance. The tender consists of various schedules for service levels associated with roadside cutting, storm water ponds, fire halls, parks, and facility turf maintenance. The tender is a three-year agreement commencing in the spring of 2024 and concluding in the fall of 2026, with an option to extend the contract for two additional one-year terms, if performance and pricing meet the Township's acceptance. The following report will outline the results of the tender and recommendations for contract award. Analysis Tender submissions were opened on December 6, 2023 at 12:00 noon. The Township received three (3) submissions. Two submissions included quotations for all of the Schedules, and one submission provided for Schedules E & F only. No additional tenders were received after the advertised closing date and time. Table #1 below provides a summary of the results, excluding Schedule D as it is dealt with differently. TELFORD PROPERTY MANAGEMENT 2024 2025 2026 TOTAL SCHEDULE A $59,012.00 $60,558.00 $62,156.00 $ 181,726.00 SCHEDULE B $ 8,480.00 $ 8,704.00 $ 8,992.00 $ 26,176.00 SCHEDULE C $ 18,072.00 $ 18,550.00 $ 18,890.00 $ 55,512.00 SCHEDULE E $ 12,000.00 $ 12,600.00 $ 13,240.00 $ 37,820.00 SCHEDULE F* $ 6,500.00 $ 6,825.00 $ 7,165.00 $ 20,490.00 2.6% increase each year. TOTAL $321,744.85 FOREST RIDGE LANDSCAPING 2024 2025 2026 TOTAL SCHEDULE A $ 228,987.72 $ 235,857.51 $ 242,932.32 $ 707,777.55 SCHEDULE B $ 28,120.00 $ 28,963.60 $ 29,833.04 $ 86,916.64 SCHEDULE C $ 42,640.00 $ 43,919.20 $ 45,836.78 $ 132,395.98 SCHEDULE E $ 9,637.50 $ 9,926.66 $ 10,224.44 $ 29,788.60 SCHEDULE F* $ 15,034.50 $ 15,485.57 $ 15,950.11 $ 46,470.18 3% increase each year. TOTAL $1,003,348.95 Operations and Community Services February 14, 2024 Report No. OCS 2024-03 Page 2 of 5 Page 253 of 420 11 J) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass C... DOL TURF 2024 2025 2026 TOTAL SCHEDULE E $ 35,427.74 $ 37,199.13 $ 39,059.09 $ 111,685.96 SCHEDULE F* $ 80,450.73 $ 84,473.27 $ 88,696.94 $ 253,620.94 TOTAL $365,306.90 * The contract will include provisions for select use of Schedule F— Slit aeration and overseeding. The schedule to be used will be determined after each winter, pending the review of the turf and assessing the necessary maintenance requirements. The bid amount for this schedule is the total amount for all identified parks and is variable meaning may be used on a per location basis determined by specific maintenance requirements. It is important to note that the final prices will vary depending on the weather conditions and the required number of cuts to maintain locations to the required service level. Prices for Schedules A, B and C are based on service levels for grass cutting with the number of annual cuts being variable. The tender included an anticipated number of cuts (based on historical averages) for pricing purposes however this may vary due to requirements for service levels. Schedule D pertains to roadside cutting, vacant lots and trimming roadside signs to ensure visibility. The tender specification included two roadside cuts, one in June and one in August, the second one using an offset flail mower to allow improved cutting, safety and reduce future brushing requirements through preventative maintenance. Table# 2 provides a summary of the tender results for roadside cutting. TELFORD PROPERTY MAINTENANCE FOREST RIDGE LANDSCAPING TYPE OF CUT RATE 2024 2025 2026 2024 2025 2026 1st Cut Flat $14,500.00 $15,500.00 $16,000.00 *$1000.00 *$1000.00 *$1000.00 2nd Cut Flat $14,500.00 $15,500.00 $16,000.00 *$1000.00 *$1000.00 *$1000.00 Private Lot Hrly $125.00 $130.00 $135.00 $185.00 $190.55 $196.27 < 1/2HA Private Lot Hrly $125.00 $130.00 $135.00 $215.00 $221.45 $228.09 > 1/2HA Roadside Cutting - Flail As Hrly $145.00 $150.00 $155.00 $345.00 $355.35 $366.01 Requested (min 200 m) Roadside - Sign per Trimming As sign $8.00 $9.00 $10.00 $19.00 $18.54 $19.10 requested 10.34% incr. over 2 years for 1"12"a cut o 3-4% incr. each year for the others 3/ increase each year. Operations and Community Services February 14, 2024 Report No. OCS 2024-03 Page 3 of 5 Page 254 of 420 11 J) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass C... *In reviewing the Forest Ridge Landscaping submission against the required scope of work and prior years bid submissions, it is evident that there was a significant error in their pricing submission. In addition to pricing, part of the Township's assessment process includes a review of equipment, references, and health and safety practices to determine the capacity to effectively perform a large service level agreement. It is recommended that Telford Property Maintenance be awarded the full contract for all submitted Schedules (see attachments). Telford Property Management held the previous contract, has met all of the tender requirements, and has a proven record of being able to meet the Township's needs. Financial/Legal Implications/ Risk Management Grass cutting and turf maintenance is a component of base service level budget allocations in the respective departments annual operating budgets. The following provides an overview of general variances over 2023 contract amounts: Schedule A +7.6% Schedule B +2.0% Schedule C +3.0% Schedule D +40 % Schedule E -19.2% Schedule F New The overall changes over 2023 can be addressed with the approved 2024 allocations. While Schedule D has resulted in a significant increase in cost (+40%) the method of delivery will be less expensive as an offset flail mower will no longer be used. This will not result in a decrease in level of service. As with many other services and products, there has been an increase in pricing over the past number of years. Given the cost structure to provide these services and the limited competition (as seen by the small number of bids submitted), it is likely that these costs will continue to escalate at rates above inflation. The tender results continue to demonstrate the value in delivering grass cutting services through a service level agreement, rather than performing these services inhouse. The limited tender response and significant difference in pricing reflects a limited number of vendors able to fulfill a contract of this nature. Trends will continue to be monitored and reviewed to ensure the Township is delivering these services in the most efficient and effective manner. Policies/Legislation Purchasing and Tendering Procedures Operations and Community Services February 14, 2024 Report No. OCS 2024-03 Page 4 of 5 Page 255 of 420 11 J) OCS2024-03, Roz Llewellyn, Manager, Community Services re: Grass C... Corporate Strategic Goals Financial Sustainability Strengthen Operational Capacity Consultations Fire Chief Director, Operation and Community Services Director, Environmental Services Manager, Operations Attachments N/A Conclusion Tender OCS2023-12 was structured to ensure the Township receives optimal value for turf maintenance and grass cutting services across the Corporation. The results of the tender demonstrate that value continues to be provided to the Township through the use of contracted services. It is recommended that Telford Property Management be awarded the full turf maintenance and roadside cutting contract for the three-year period 2024-2026 with an option for annual renewal in 2027. Respectfully submitted, Roz Llewellyn, Manager Community Services January 29, 2024 Approvals: Date of Approval Shawn Binns, Director Ops & CS January 30, 2024 Nelly Morrow, Director Finance/CFO February 2, 2024 Robin Dunn, CAO February 7, 2024 Operations and Community Services February 14, 2024 Report No. OCS 2024-03 Page 5 of 5 Page 256 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn Meeting Date: February 14, 2024 Report No.: OCS 2024-004 Subject: Municipal Alcohol Policy Update Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report OCS 2024-004 be approved and adopted; 2. That the amended Municipal Alcohol Policy # POL-PR- 001 be approved; Background The Township first enacted its Municipal Alcohol Policy (MAP) in 1994. It was revised in 1995 and 2007, and was re-written in 2008, with an additional update in 2015. The Municipal Alcohol Policy provides guidelines and regulations regarding the provision of alcohol service in Township facilities. It is designed to outline municipal properties where sales and/or service of alcohol is permitted under the authority of the Alcohol and Gaming Commission of Ontario (AGCO) by way of a Special Occasion Permit (SOP), Caterer's Endorsement or Liquor License. The Municipal Alcohol Policy is designed to inform event organizers requesting permission to host alcohol events on Township properties by providing: • Strategies to help limit alcohol related problems. • All requirements and responsibilities relating to the event. • Operational plans for the event. • Training requirements for event workers. Operations and Community Services February 14t", 2024 Report No. OCS 2024-004 Page 1 of 3 Page 257 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... • Monitoring, managing and assuming responsibility for the liability and other risks associated with their event. Through the establishment and management of the Municipal Alcohol Policy, the Township strives to manage the risks of alcohol related incidents that could result in injury, damage to property, or claims directed at the Corporation, community organizers, private users, staff and volunteers. Analysis At the November 22, 2023 Council meeting, Motion No. C231122-6 was passed that effective immediately the Community Halls be no longer permitted as designated properties for Special Occasion Permits/Liquor Licenses events and that the Township's Municipal Alcohol Policy be amended accordingly. Financial/Legal Implications/ Risk Management The proposed controls outlined in the Municipal Alcohol Policy ensure that the necessary planning and control mechanisms are in place for the effective management of events where alcohol is served in Township facilities. Further, by removing the Community Halls as locations to host alcohol events, the Township is being proactive by managing the potential risk and liability faced by the municipality. Policies/Legislation Liquor License Act Corporate Strategic Priorities Community Engagement Community Safety Strengthen Operational Capacity Consultations Community Hall Boards Township's Insurer Director, Operations and Community Services Director, Finance/CFO Attachments POL-PR- 001 Operations and Community Services February 14t", 2024 Report No. OCS 2024-004 Page 2 of 3 Page 258 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Conclusion Council previously approved the recommendation to revise the MAP to exclude community halls as approved locations to host alcohol related events. This report serves to update that policy to ensure it remains current. Respectfully submitted, Roz Llewellyn, Manager, Community Services, January 29, 2024 Approvals: Date of Approval Shawn Binns, Director, Operations Community Services February 2, 2024 Robin Dunn, CAO February 7, 2024 Operations and Community Services February 14t", 2024 Report No. OCS 2024-004 Page 3 of 3 Page 259 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... TOWNSHIP OF ORO-MEDONTE Municipal Alcohol Policy Original September 1994 Amended November 1995 March 2007 Revised 2008, 2024 Enacted May 14, 2008 - Township Proud Heritage,Exciting Future Township of Oro-Medonte Municipal Alcohol Policy 1 Page 260 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Oro-Medonte Township Policy Section Subject Policy/Procedure Operations and Municipal Alcohol Policy # POL-PR- 001 Community Services Enacted By Council September 1994 Amended November 1995 and March 21, 2007, Revised 2008 and 2024 1.0 PURPOSE The Township of Oro-Medonte is committed to providing safe and enjoyable Municipal facilities/properties to residents and visitors. The Municipal Alcohol Policy provides guidelines regarding the provision of alcohol service in Township facilities. The Municipal Alcohol Policy is designed to outline Municipal properties where sales and/or service of alcohol is permitted under the authority of the Alcohol and Gaming Commission of Ontario (AGCO) by way of a Special Occasion Permit (SOP), Caterer's Endorsement or Liquor License. The Municipal Alcohol Policy is designed to inform Event Organizers requesting permission for use of Town properties on: • Strategies to help limit alcohol related problems. • All requirements and responsibilities relating to the event. • Preparing for the event. • Training Event Workers • Monitoring, managing and assuming responsibility for the liability and other risks associated with their event. The Municipal Alcohol Policy is intended to provide for responsible use of Municipal property by promoting responsible alcohol consumption, reducing exposure to risk, minimizing the potential for host liability, and providing proactive risk management guidelines and standardized operating procedures. 2.0 POLICY OBJECTIVES a) To provide clear operational procedures to manage the risks associated with the consumption of alcohol in accordance with the requirements of the Ontario Occupiers Liability Act and in compliance with the Ontario Liquor License Act. b) To encourage and support the responsible use of alcohol as part of a social function within municipally owned and operated properties as well as to respect the decision of Township of Oro-Medonte Municipal Alcohol Policy 2 Page 261 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... those individuals who choose not to consume alcohol by providing alternatives and consumer choices. c) To provide a balance of licensed and non-licensed properties, facilities and events to ensure that all community members have access to safe and enjoyable recreation activities. d) To educate and train staff, volunteers, groups and special occasion permit holders with the knowledge and skills required to effectively manage events and enforce policy 3.0 MUNICIPAL PROPERTIES WHERE ALCOHOL IS PERMITTED WITHIN LICENSED AREAS UNDER A SPECIAL OCCASION PERMIT (SOP). Alcohol may only be sold or served in facilities that are licensed under the Liquor License Act. For those facilities and properties that are not licensed, The Township has developed a "Designated Properties" list (Table 1), identifying Town properties where Events with alcohol being served under an SOP or a Caterer's Endorsement may be approved. The Council of the Township of Oro-Medonte may change the designation of any site at its discretion. FACILITY Oro-Medonte Community Arena Floor Surface (non-ice events only) Oro-Medonte Community Arena Banquet Hall PARKS Lions Sports Fields Vasey Sports Fields Ba view Memorial Park Horseshoe Valley Memorial Park Ramey Park Sweetwater Park Table 1 — Designated properties for SOP. The Township reserves the right, in its sole discretion to refuse an Event Organizer permission to hold their Event on Township property, and for reasons other than the Municipal Alcohol Policy including conflicting events, renovations or uses. The Director of Operations and Community Services or his/her designate has the right to approve or deny requests for alcohol at events on Township property that are not on the Designated List. Regardless of an approval for a property not on the designated properties List, the Event Organizer and their Event will be subject to the Municipal Alcohol Policy unless the approval specifically provides otherwise. For greater certainty, upon the date the Municipal Alcohol Policy comes into effect the Municipal Alcohol Policy is intended to apply to all Township Properties, with the Township of Oro-Medonte Municipal Alcohol Policy 3 Page 262 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... exception of the Huronia Nurse Practitioner Led Clinic which is operated through a lease agreement with the Municipality. 3.1 Tiered Seating The Township does not approve the sale or service of alcohol where fixed tiered seating or temporary tiered seating (i.e., bleachers) will form part of licensed area. 4.0 MUNICIPAL FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION PERMIT (SOP) The consumption of alcoholic beverages is prohibited in all Township of Oro-Medonte Facilities including but not limited to the Administration Centre, Public Works Yards, Fire Halls, Parks, and Sports fields with the exception of those designated in Section 3.0 unless otherwise approved the Director, Operations and Community Services, the Chief Administrative Officer or by Council through resolution. 5.0 EVENTS NOT ELIGIBLE FOR SPECIAL OCCASION PERMIT (SOP) All youth events and all sports events involving minors, including banquets and all events where the focus is on youth under the age of 19 are not suitable or eligible for a special occasion permit. 6.0 YOUTH ADMITTANCE TO LICESNSED EVENTS a) No person under the legal, provincial drinking age shall be permitted admission or entry to a special occasion permit event or designated facilities or areas, except in the case of family social events. b) In the case of a licensed function such as an adult tournament or special community event, a person under the legal, provincial drinking age may be permitted admission to enter designated facilities or areas provided they are accompanied by a parent or guardian. 7.0 MANAGEMENT PRACTICES 7.1 Municipal Designation Except as specifically noted below, the designation of an Event as Municipally Significant is required where an organization's event is both (a) outdoors and (b) involves an agreement between the SOP holder and a liquor sales licensee (e.g., bars and restaurants) to allow a patron to take a single serving of alcohol between the respective permitted and licensed areas. The purpose of this agreement is to ensure there is no unreasonable risk to public safety, the public interest and the public, and no unreasonable risk of non-compliance with the Liquor License Act and Regulations by either of the parties. This agreement must be sent to the Alcohol and Gaming Township of Oro-Medonte Municipal Alcohol Policy 4 Page 263 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Commission of Ontario at least 30 days prior to the Event and must be approved by the Registrar. No municipal designation of "municipal significance" is required where the Special Occasion Permit applicant is either a charitable organization registered under the Income Tax Act or a non-profit association or organization for the advancement of charitable, educational, religious or community objects. Any other person or group may also be issued a Public Event SOP, however, in this case the event must first be designated either by the municipality as one of municipal significance, or by the Registrar of Alcohol and Gaming as one of provincial, national, or international significance. A request for municipal designation must be submitted by the applicant as part of the application process. A municipality is not under any obligation to provide a designation to an applicant for an Event SOP. A municipal designation may take the form of a resolution of Council or a letter from Council's authorized designate (e.g. Municipal Clerk) on municipal letterhead and stating that the municipality deems the Event as one that is significant to the community. While a particular Event may receive a designation from a municipality, the Registrar ultimately decides if the necessary criteria have been met in order for a permit to be issued. NOTE: Individuals or groups looking to hold a different kind of Event for which an SOP is required (Trade Show, Auction, Reception, Private Event, Consumer Show, Diplomatic Events and Market Research Events) do not require a designation of Municipal Significance prior to acquiring a Special Occasion Permit. 7.2 Municipal Notification SOP applicants for all Public Events are required to provide thirty (30) days' notice to municipal officials (e.g. Operations and Community Services office, Police, Fire and Health Departments) prior to the start of the event if fewer than five thousand (5,000) people are expected to attend. If the Event is expected to attract five thousand (5,000) or more people, 60 days' notice prior to the start of the Event is required. 7.3 Agreement between Event SOP Holder and Liquor Sales Licensee An Event Organizer can enter into an agreement with a liquor sales licensee, allowing patrons to carry a single serving of alcohol between the Permitted Event Area and the Licensed Event Area (e.g. bar, patio). The Registrar will review the agreement to ensure the parties have reasonably addressed issues of public safety and public interest. 7.4 Areas to Which Special Occasion Permit Applies SOP applicants are required to define the proposed area within which the sale, service and consumption of alcohol will take place. Events taking place outdoors are not required to restrict alcohol sale, service and consumption to designated beer tents, and may be expanded to include other areas that are part of the event. If the Event is taking place on municipal property, the municipality has the ability to either establish or approve areas to which the SOP applies, or not approve the Event at all. Township of Oro-Medonte Municipal Alcohol Policy 5 Page 264 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Regardless of the size of the proposed licensed area, a 0.9 meter partition must be in place in order to distinguish the areas in which alcohol is allowed from the areas in which alcohol is not allowed. Sufficient security must be provided by the Event Organizer to ensure alcohol is sold, served and consumed in compliance with the Liquor License Act and regulations. In determining whether security is sufficient, the Event Organizer shall consider the nature of the Event, the size of the premises and the age and number of persons attending the Event. Identification must be checked at each point of entrance and guests legally permitted to consume alcohol at the event must be clearly identified (using bands, stamps, etc.). It is the Event Organizer's responsibility to pay for any additional fees incurred for hosting the Event (i.e., fencing, security, police, etc.) 7.5 Conditions Regarding an Application for a Special Occasion Permit Any Event Organizer who wishes to serve alcohol at a designated property must sign an agreement stipulating the conditions under which alcohol may be served and a completed operations plan (Appendix B and C). In addition, the Event Organizer who signs the agreement form must obtain a Special Occasion Permit from the AGCO. The Special Occasion Permit (SOP) holder/Event Organizer must ensure all conditions of the Liquor License Act and these procedures are adhered to at the Event and must supply the Town with a copy of the Special Occasion Permit no less than five (5) business days prior to the Event. The Event Organizer (as indicated on the SOP) or his/her delegate must be present at all times. The Township is under no obligation to allow licensed events to be held on its property. If the Town chooses to allow such events, it may impose whatever restrictions it deems appropriate. The Event Organizer must fully recognize his/her responsibilities to: (a) prevent participants from becoming intoxicated; and (b) protect participants from foreseeable harm; as fundamental strategies in reducing the risk of complaints, injury, and liability. 7.6 Role of Township Staff Township Staff will provide written educational information or sources to the Event Organizer identifying the conditions and requirements of the Municipal Alcohol Policy and Procedures upon request. Upon application, Township Staff will provide an Event Checklist (Appendix A) to ensure the Event Organizer has been made aware of the requirements under the Municipal Alcohol Policy. The Director of Operations and Community Services or designate for the property in question, will approve or reject the application and use of Township Property for the event involving alcohol based upon compliance with Municipal Alcohol Policy requirements, and may add such conditions as in their sole discretion are advisable for the particular property or Event. Separate approvals may still be required depending Township of Oro-Medonte Municipal Alcohol Policy 6 Page 265 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... upon the location and event. Additionally, where necessary approvals have been obtained, agreements for use of Township property in a form and content satisfactory to the Town Solicitor may be required. The Director of Operations and Community Services or designate may, provided it is in writing, waive any of the minor specific requirements of: (a) serving alcohol set out in clause 7.14. of this document, or (b) Event Worker identification and clothing as set out in clause 7.11.6. Such waivers are in the sole and absolute discretion of the Director, Operations and Community Services or designate as to whether it is appropriate for the Event, provided that no such waiver shall relieve the Event Organizer, the SOP holder/Event Organizer, alcohol caterer or Event Workers from their legal obligations. Examples of such minor waivers that may be considered are having wine served to tables in bottles or the use of glassware for weddings or similar receptions. The Township will determine staffing requirements and where appropriate additional staffing and/or security/policing may be required. In such cases, these costs will be borne by the event organizer. The Township reserves the right to determine and approve who can serve as bartenders, servers, or Event Workers, at its sole and absolute discretion. 7.7 Role of the Event Organizer 7.7.1 The Event Organizer is responsible for the management and control of the event including but not limited to: • Organization and planning • Set up (unless provided by the facility) • Training of their designates and other event workers on the Municipal Alcohol Policy and Fire Safety Plan. • Compliance with the Fire Code and Fire Safety Plan. • Inspection of the Township premises • Alcohol service and sales • Safety and sobriety of people attending the event including those persons turned away to control the event or because of intoxication. • Control of access to the Township premises at all times during the occupation and use of the Town Premises • Response to emergencies including contacting Police or other emergency services. • Return of the Township [remises in vacant and proper condition. • Compliance with Township's Special Event Bylaw • Compliance with all regulatory agencies having jurisdiction over the event including, OPP, Fire and Emergency Services and the Simcoe Muskoka District Health Unit. Township of Oro-Medonte Municipal Alcohol Policy 7 Page 266 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... Compliance with the Liquor License Act, and all other legislation and standards as well as the Township's Municipal Alcohol Policy and any other conditions imposed upon the permission for use of Township property granted by the Township. 7.7.2 All alcohol-related functions are required to have Smart Serve trained personnel responsible for the serving of alcohol. The Event Organizer, or designate, will provide to the Township a list, including names, addresses and Smart Serve registration numbers, for all bartenders, and Event Workers a minimum of five (5) business days in advance of the Event (See Municipal Alcohol Policy Server Information Form Attached as Appendix C). When unforeseen circumstances prevent a person on the submitted list from participating, substitutes may be used. Whenever possible, the names, addresses and registration numbers of substitutes must be submitted prior to the event. 7.7.3 Where the Event Organizer is not the person named as the holder of the SOP, or as the sponsor for a Catering Endorsement, or the person applying for such permit or sponsorship for the liquor permit required for the Event, both the Event Organizer and the person so named/applying shall be signatories to the required agreement with the Township. 7.7.4 It is the Event Organizer's responsibility to ensure that Event Workers and patrons follow the conditions and requirements laid out in the LLA, the Municipal Alcohol Policy and all agreements for use of Township Premises, and that a sufficient number of trained Event Workers are in attendance and are applied as needed to, manage and control the Event. The Event Organizer may designate an individual or individuals to help with management of the Event and compliance with the Municipal Alcohol Policy, but in no event shall such delegation relieve the Event Organizer of their responsibilities, liabilities or duties pursuant to the Municipal Alcohol Policy or pursuant to any agreement with the Township. 7.7.5 The Event Organizer has a duty to report to Township Staff details of any incident: (a) that involves bodily injury or property damage; (b) where a Liquor Inspector under the Liquor License Act has made a report on any incident or violation; or (c) where the Event Organizer is aware or has been made aware of any Liquor License Act or Municipal Alcohol Policy violations. Police shall be informed by the Event Organizer as appropriate. Reports to Township Staff shall be made no later than 24 hours after the conclusion of the Event but shall be made immediately where repairs or other action is required to make Township property secure or safe for use. The Event Organizer is responsible to make an immediate report to Township Staff if the facility or premises becomes unsafe for use, and to take all necessary steps to protect and exclude persons, erect barriers, give warnings and provide any other protection needed until Township Staff take control over the unsafe area. Township of Oro-Medonte Municipal Alcohol Policy 8 Page 267 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... 7.7.6 The Event Organizer must supply the Township with the following no less than ten (10) business days prior to the Event: • A copy of the Special Occasion Permit • A list (including names and addresses and Smart Serve registration numbers) of all bartenders, servers and Event Workers who are certified in Smart Serve. The Town reserves the right to determine and approve who can serve as bartenders, servers, or Event Workers, at its discretion (See Municipal Alcohol Policy Server Information Form, attached as Appendix C) • Activity Agreement Form (Attached as Appendix D) • Agreement for Special Occasion Permit Holders Form (Attached as Appendix E) • Proof of adequate insurance The Township reserves the right to cancel the Event if the above requirements are not received within the prescribed time. 7.8 Conditions for the serving of Alcohol in/on Township Facilities/Properties The Municipal Alcohol Policy will apply to all Events where alcohol is served under an SOP, a Caterer's Endorsement, or license. The Event Organizer must comply with the Liquor License Act, and all of the provisions of the Township's Municipal Alcohol Policy. The Event Organizer must also ensure compliance by other persons involved in the Event, including but not limited to • the caterer/licensee for alcohol service, • the person to whom the SOP is issued (if different from the Event Organizer), and • the sponsor for the purposes of the Caterer's Endorsement. 7.9 Advertising When advertising an Event for which a Special Occasion Permit has been issued, the Event Organizer may advertise that alcohol will be sold and/or served, providing that the advertising: • is consistent with the principle of depicting responsibility in use or service of alcohol. • promotes a general brand or type of alcohol and not the consumption of alcohol in general. • does not imply that consumption of alcohol is required in obtaining or enhancing any of the following: — social, professional or personal success, — athletic prowess, — sexual prowess, opportunity or appeal, — enjoyment of any activity, — fulfillment of any goal, or — resolution of social, physical or personal problems. Township of Oro-Medonte Municipal Alcohol Policy 9 Page 268 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... • does not appeal, either directly or indirectly, to persons under the legal drinking age (19 years) and is not placed in media that are targeted specifically at people under that age. • does not associate consumption of alcohol with driving a motorized vehicle, or with any other activity that requires care and skill or has elements of physical danger. • does not depict motorized vehicles in motion in advertising showing the consumption of alcohol, unless the motorized vehicle is a form of public transportation. • does not suggest any illegal sale, purchase, gift, handling or consumption of alcohol; and • is in compliance with the AGCO Registrar's advertising guidelines. No advertising is to occur until the Township has issued all necessary permits unless authorized in writing from the Director, Operations and Community Services. 7.10 Insurance The Event Organizer must provide an original Certificate of Insurance and obtain confirmation of acceptable form and content of the insurance from the Township before occupying Township Premises for the event. The Certificate of Insurance must be in effect for the date(s) and times on which the Township Property is being used or occupied by the Event Organizer (this should include dates needed for set up and take down). The Certificate of Insurance must provide proof of a minimum of Five Million Dollars ($5,000,000) Commercial General Liability coverage issued by an insurance company satisfactory to the Township that is licensed to carry out business in Ontario and which must at a minimum include the following: • A Host Liquor Liability endorsement • Coverage for bodily injury and property damage liability • The Corporation of the Township of Oro-Medonte shown as an additional insured to the policy • Show that coverage is in effect on the date(s) of the event. • Must be submitted a minimum of five (10) business days prior to the Event along with other required documents — see section 7.7.6 • The actual insurance limits and provisions required may be amended at any time at the discretion of The Township of Oro-Medonte. 7.11 Event Workers 7.11.1 It is the Event Organizer's responsibility to ensure that all Event Workers participating in the event are at least 18 years of age, are familiar with and carry out the requirements of the Township's Municipal Alcohol Policy and are familiar with the Township Premises or Township of Oro-Medonte Municipal Alcohol Policy 10 Page 269 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... facility in use. The Event Organizer shall not use any Event Worker unless the Event Organizer is satisfied, they have been adequately trained and prepared to carry out the responsibilities assigned. 7.11.2 The Event Organizer and all Event Workers must not consume alcohol during their attendance on Township Premises or Facilities, including specifically while working the Event, while the bar is closed and after the Event is over. As a condition for use of the facilities, the Event Organizer will be required to sign a form agreeing that they and other Event Workers will not consume or be impaired by alcohol (Attached as Appendix E). In order to provide a safe environment and to control illegal or potentially harmful behaviour, Event Organizers must supervise entrances and exits. By controlling entry, organizers are expected to prevent underage, intoxicated, rowdy or unauthorized people from gaining access to the Event, and thereby reduce the likelihood of problems occurring. 7.11.3 The Event Organizer or their delegate must attend the Event for its entire duration, including the post-Event clean up, and must remain in attendance until the premises are vacated, and shall be responsible for making all decisions regarding the operation of the Event and safe transportation. 7.11.4 The following chart outlines the minimum ratio of Event Workers to guests and is to be strictly adhered to: The Event Organizer shall decide the actual numbers, training and types of Event Workers above minimums as required for management and control of the Event, control of the premises and compliance with the SOP. The Town reserves the right to adjust the minimum Event Worker versus guest ratio on an event-by-event basis. Under 100 Location of # of Smart Serve # of Untrained Staff 18+ years people Staff Trained Staff Door 1 main entrance 1 for each entrance/exit point Bar 1 Bar Tickets At door (where At door (where applicable) applicable Floor Monitor 1 event organizer) No monitor required 101-300 Location of # of Smart Serve # of Untrained Staff 18+ years people Staff Trained Staff Door 1 main entrance 1 for each entrance/exit point Bar 3 Bar Tickets 1 1 Floor Monitor 1 event organizer) 1 -Two (2) Extra monitors are required for events allowing participants under the age of majority or for outdoor events Township of Oro-Medonte Municipal Alcohol Policy 11 Page 270 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... 301-500 Location of # of Smart Serve # of Untrained Staff 18 + people Staff Trained Staff years Door 2 (main entrance) 1 + 1 for each entrance/exit point Bar 4 Bar Tickets 1 1 Floor Monitor 2 (including event organizer) - Four (4) extra floor monitors are required for events allowing participants under the age of majority or for outdoor events -Security can be counted in staffing numbers 501-650 Location of # of Smart Serve # of Untrained Staff 18 + people Staff Trained Staff years Door 2 (main entrance) 1 + 1-2 for each entrance/exit point Bar 4 Bar Tickets 2 Floor 3 (including event 1 organizer) - Four (4) extra floor monitors are required for events allowing participants under the age of majority or for outdoor events -Security can be counted in staffing numbers 650-800 Location of # of Smart Serve # of Untrained Staff people Staff Trained Staff 18 + years Door 2 2 + 1 + 2 for each entrance/exit point Bar 5 Bar Tickets 3 Floor 4 (including event 2 organizer) - Six (6) extra floor monitors are required for events allowing participants under the age of majority or for outdoor events. -Security can be counted in staffing numbers All door entrance/exit points to the licensed area must be staffed or monitored by an Event Worker. Each venue will require a varying number of Door Entrance/Access point Event Workers dependent on the layout of the venue. A minimum of 2 Smart Serve-certified bartenders are required at an Event serving alcohol, regardless of the number of guests. 7.11.5 Regardless of the chart above, the Event Organizer is required: Township of Oro-Medonte Municipal Alcohol Policy 12 Page 271 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... a. to consider the need for: (i) their own training; (ii) additional Event Workers above the specified minimums without limiting the needs for staffing; (iii) planning for possible attendance for the Event and sufficient Event Workers; and (iv) limiting attendance to ensure they meet their responsibilities in this clause. b. to decide the actual numbers and types of Event Workers or other security. above the specified minimums, and to provide for their training, supervision and instruction, all as necessary to: (i) manage and control the Event; (ii) control the use of the premises; (iii) control access to areas where alcohol is allowed to be served or consumed; and (iv) comply with their SOP, Caterer's Endorsement, the Liquor License Act and Municipal Alcohol Policy responsibilities; c. to ensure that all persons acting as bartenders and Servers be certified as trained under Smart Serve (a minimum of 2 regardless of the number of guests); and d. to meet their obligations in clauses (a), (b) and (c) above, recognizing that the Township reserves the right to adjust the minimum number, or types, of Event Workers on an Event-by-Event basis. e. to comply with the Special Events Bylaw and requirements of operational plans for events with over 300 people in attendance. 7.11.6 Event Workers shall wear an I.D. nametag and/or clothing that is highly visible in a crowd so that they can be easily identified. Provision of this identification and clothing is the responsibility of the Event Organizer. 7.12 Entry & Monitoring It is the added responsibility of the Event Organizer to train and inform the Event Workers of the following: • Persons who appear to be under 25 years of age shall be required to show their photograph identification, in a form specified under the Liquor License Act, at the ticket purchase area and/or the alcohol service area. • Acceptable identification for a person includes any of the following, provided that the identification has not expired, contains both a photograph of the person and the person's birth date, and has been issued by the listed government or government agency: — Ontario Driver's License with a photo — Canadian passport — Canadian Citizenship Card with photo — Canadian Armed Forces Identification Card Township of Oro-Medonte Municipal Alcohol Policy 13 Page 272 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... — Liquor Control Board of Ontario "Bring Your Identification" (BYID) photo card — Secure Indian Status Card (Canadian) — Permanent Resident Card (Canadian), — Any photo card issued under the Photo Card Act,2008 If there is dispute or doubt, Event Workers can request a final ruling from the Event Organizer or designate. Notification regarding this procedure (Attached as Appendix F) must be posted at the entrance to the premises. For large events, it is recommended that wristbands that identify the age of the participant be used. 7.12.1 Refusal of Entry, Removal of Persons The Event Organizer is responsible for ensuring, and shall ensure, that any imposed capacities for facilities and outdoor areas are not exceeded during the course of the Event, and that there are sufficient Event Workers as per the guest to worker ratio (see 7.11.4) to control all entrance/exit points to the event. The Event Organizer shall ensure that the event is managed and controlled to prevent dangers to attendees and other persons present and shall not allow persons to enter the premises that are or appear to be intoxicated. The Event Organizer and Event Workers shall exercise their rights and responsibility to remove, or deny entry to, intoxicated persons, aggressive persons, or to unauthorized youths or youths found drinking alcohol. The Event Organizer is responsible for ensuring that Event Workers are supported or assisted as required, that safe transportation options are offered or arranged where required, and that Event Workers carry out their responsibilities. If underage drinking is encountered, Event Workers must also report the findings to the Event Organizer or caterer under the Caterer's Endorsement. No persons shall be allowed to consume alcohol outside of the areas designated for consumption by either the SOP or Township agreement. If intoxication, riotous, quarrelsome, violent, aggressive, or disorderly conduct is observed at the Event, the Event Organizer and the Event Workers will: • First ask the person to leave and, if the person refuses to leave, call the Police; and • Seek any necessary assistance and transportation to maintain control and management of the Event and to ensure the safety and protection of persons including Event Workers; and • Notify Township representative immediately and complete an incident report form. Where a facility is not staffed, notification shall be provided to Municipal Staff within 24 hours of the occurrence, or by the start of the next working day. Township of Oro-Medonte Municipal Alcohol Policy 14 Page 273 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... 7.13 Volunteer Job Description and Responsibilities The Event Organizer, dependent on the scope, nature and complexity of the event, shall give reasonable consideration to the following event volunteer/ staffing structure requirements: a) Event Organizer/Permit Holder: • Attends the event; ensures that adequate Smart Serve trained staff are available; coordinates and helps staff; asks for help from security if necessary. • Signs the alcohol permit; is the general manager of the event; monitors floor and all aspects of the event and assumes responsibility and liability for the operation of the event. b) Bartenders: Accept tickets for the purchase of alcohol drinks; serve drinks; monitor for intoxication; refuse service when a patron appears to be intoxicated or near intoxication; offer no-alcohol substitutes. Limit the number of redeemable drinks purchased at any one time to two (2) per person. d) Floor Supervisors / Monitors: Interact with participants; monitor patron behavior; monitor for intoxication; respond to problems and complaints; refuse service; remove intoxicated persons; suggest safe transportation alternatives. e) Door/ Entry /Exit Supervisors / Monitors: Check identification; monitor for signs of intoxication; deny entry to intoxicated and/or troublesome individuals; monitor for patrons / guests showing signs of intoxication when leaving the event; recommend safe transportation options; arrange for coat checking. NOTE: At costume parties / masquerades, ALL patrons shall unmask at entry to verify that valid government issued proof of age required for events matches the patron/guest (entrant). f) Ticket Sellers: Sell alcohol tickets to a maximum of four (4) per person per purchase; monitor for intoxication; refuse sale to patrons at or near intoxication, refund tickets on request. A sign, reflecting this statement, shall be posted by the Sponsor/Permit Holder at the ticket area / bar area. g) Special Security: Patrol the room; scan for potential trouble; notify event staff and permit holder of potential incidents; help event volunteers/staff handle disturbances. Paid Duty Police Officers may be necessary at certain events. The Township reserves the right to require Paid Duty Police Officers to be in attendance at your event at the sole expense of the Event Sponsor/Permit Holder. Note: All event volunteers and staff work as a team to ensure support for all team members. This ensures that any potential problems are quickly identified and effectively handled. Township of Oro-Medonte Municipal Alcohol Policy 15 Page 274 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... 7.14 Serving of Alcohol In hosting an event, the Event Organizer must ensure and carry out the following: • Only alcohol identified on the SOP and identified and stamped by the appropriate vendor (LCBO, beer and wine stores) may be made available for sale and/or consumption. • Homemade wine and/or beer can only be served but not sold at a wedding or other religious event. An Event is considered to be a religious event when it its presided over by an officiant. The wine and/or beer must be made by a member of the family hosting the Event and must be acquired by the Event Organizer free of charge. • Registered charities and not-for-profit organizations or associations are the only groups that may receive free alcohol from manufacturers for an SOP Event. All other alcohol served at an SOP Event must be purchased from a government store (LCBO, The Beer Store, manufacturer's retail store). • Alcohol tickets will not be sold to anyone under the age of 19 years, or to persons apparently under the age of 25 who do not produce proper identification. • All Smart Serve-certified bartenders will have authority regarding decisions to refuse service to individuals who are rowdy or appear intoxicated. • Ticket sales for alcohol shall be limited to 4 tickets at one time per person. Discounts will not be offered for the volume purchase of tickets. Tickets must clearly identify if it is a non-alcohol or alcohol drink. • Only Smart Serve-trained persons shall be designated to sell tickets. • No practice will be used to encourage increased consumption (e.g., double shots, 2 for 1, oversized drinks, etc.). • Where beer is available, at least 30% of the beer offered for sale must be a light variety (being beer with 4% alcohol by volume or less). • Low alcohol options will be highlighted by either displaying containers or by posting their availability. • No Fortified Drinks or Extra-Strength Drinks shall be available. • The Event Organizer will ensure that the portion of spirits served (e.g., 1 ounce, 1 '/4 ounces, 1 '/2 ounces) and the price per serving will be posted at the ticket or serving counter. Township of Oro-Medonte Municipal Alcohol Policy 16 Page 275 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... • All beverages served at the event shall be served in plastic or wax coated cups — no glass, no bottles — and will be limited to a single standard serving, that is 16 ounces of regular beer, 1 '/2 ounce or less of spirits, and 5 ounces or less of wine. In the event that pitchers of draft and/or bottles of wine are permitted to be sold/served, the limit will not exceed a 48 ounce pitcher of beer or 1 liter of wine. The Director, Operations and Community Services or designate may, at his/ her discretion, exempt an event from the requirement of using plastic or wax-coated cups. • The Director, Operations and Community Services or designate may, provided it is in writing, waive any of the minor specific requirements of serving alcohol as specified in Section 7.14 of this document. • All beverage containers whether containing alcohol or not, must remain in the designated service area, except as waived in writing by the Director, Operations and Community Services. • Non-alcohol beverages must be available throughout the event at a moderate cost to guests. It is strongly recommended that non-alcohol drinks be provided FREE of charge to identified designated drivers. • There must be sufficient and "substantive" food available for those in attendance. This requirement is not satisfied by snack foods such as chips, peanuts, and popcorn. Examples include sandwiches, hamburgers, pizza, pasta, etc... Substantive foods help slow the body's absorption of alcohol and offer an alternative focus for the event. • Except for New Year's Eve (December 31), the hours for the sale and service of alcohol under an SOP (for an indoor event) are 11 a.m. to 2 a.m. the following day. On New Year's Eve (December 31), sale and service of liquor under an SOP are 11 a.m. to 3 a.m. the next day (January 1). However, the Registrar may restrict the hours of sale and service as a condition of the permit. SOP hours of sales and service now mirror those of licensed establishments. Municipal noise and other Bylaws further restrict the hours for outdoor events. • "Last call" will not be announced but sales and service of alcohol must cease a minimum of 30 minutes prior to the closing of the Event. • The Event Organizer must refund any alcohol tickets purchased but unused during the Event and will post a sign to this effect (Attached as Appendix F). • Marketing practices which encourage increased consumption of alcohol shall be prohibited (e.g. oversized drinks, double shots, pitchers (except where specifically permitted), drinking contests, volume discounts). Township of Oro-Medonte Municipal Alcohol Policy 17 Page 276 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... • Alcohol shall not be offered as a prize in a contest. The purchase or consumption of alcohol in order to qualify for a prize is not allowed. • No persons shall be allowed to bring their own alcohol to the Event or to pour their own alcohol drinks. 7.15 Beer Tents and Controls for Outdoor Events • The Chief Building Official and the Director, Fire and Emergency Services will determine the maximum capacity for beer tents based on the available exits and floor area. Letter(s) requesting approval must be received by the Director, Operations and Community Services 30 days prior to the event. • That event workers are to have access to a telephone. • That event organizers, provide at least one trained personnel with valid first aid and CPR certification. • That event organizers provide parking controls. • That an operations plan be completed • Licensed area to be fenced with both an inner and outer parameter separated by a 6 foot no access area. • All other conditions and procedures described in this policy apply. • The Township reserves the right to impose additional conditions as deemed appropriate. 7.16 Security / Operations Plan The Event Organizer, if determined necessary by the Director, Operations and Community Services or designate, shall submit a security/operational plan when an Event is publicly advertised or when anticipated attendance or the type of event warrants such a plan. Security/operational plans may be required to be submitted under Municipal Alcohol Policy and shall be approved by Police, Fire, EMS and a Liquor License Inspector under the LLA. At the discretion of the Police, Fire, EMS and such Liquor License Inspector, the security and operation plans must be amended to cover all their requirements. All costs associated with the preparing and complying with security/operational plan shall be the responsibility of the Event Organizer. The Director, Operations and Community Services or designate has authority to resolve any disputes with such requirements that do not involve compliance with statutes or regulations. 7.16.1 People with concerns regarding alcohol consumption during the event should be directed to the Event Organizer (or their designate). Should those concerns not be addressed in an expedient and satisfactory manner, those with concerns are encouraged to contact the Ontario Provincial Police. To assist with control of the event, the Event Organizer will post a sign approved by the Township, stating the name of the Special Occasion Permit Township of Oro-Medonte Municipal Alcohol Policy is Page 277 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... holder and the telephone numbers for Operations and Community Services Department, the Alcohol and Gaming Commission of Ontario and Ontario Provincial Police. 7.16.2 At the discretion of Ontario Provincial Police, the Township reserves the right to require the presence of police officers for the Event with the full cost of the officer(s) to be the responsibility of the Event Organizer. 7.16.3 Where applicable, Township staff is authorized under the Municipal Alcohol Policy, and reserves the right, to demand correction of any non-compliance with these Procedures, and is authorized to shut down an Event on behalf of the municipality (see Section 10). If a staff member shuts down an Event, they must inform their Supervisor and the Ontario Provincial Police. SECTION 8 — SAFE TRANSPORTATION STRATEGY The Event Organizer is responsible for promoting safe transportation options for attendees of the Event or contacting police as appropriate, including for persons who may be denied entry or removed from the event under the Municipal Alcohol Policy. These safe transportation options include: • Promoting a designated driver strategy, such as the names of persons that will use a vehicle to transport intoxicated persons to a place of safety (the designated driver strategy should also include plans for backup transportation options for safe transport of participants including those for whom the intoxicated person may be responsible); and/or, • Promoting taxis, buses, or other forms of alternate transportation; and/or, • Requesting a friend, relative, or taxi to assist a potentially intoxicated person. • Notifying the Police in the event that an apparently intoxicated person attempts to drive a vehicle. The Event Organizer or designate, must remain on the premises at least until all attendees have left the property at which the Event is located. Participants at licensed Events should be advised that they are permitted to leave their vehicles on-site overnight should they take alternate transportation home. Event Workers must ensure that participants do not engage in activities that could potentially harm themselves or others and must be trained by the Event Organizer on their responsibilities and safe transportation options. Township of Oro-Medonte Municipal Alcohol Policy 19 Page 278 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... SECTION 9 — SIGNAGE REQUIREMENT AND RESPONSIBILITY The renter/ permit holder will be provided the following sign(s) which will be displayed at the bar area or in areas of high visibility. The sign shall read. TOWNSHIP OF ORO- MEDONTE ALCOHOL RISK MANAGEMENT POLICY It is against the law to serve anyone to intoxication and/or to serve someone who appears to be intoxicated. Bartenders, Servers and Monitors in our facilities are required to obey the law. We do not wish to harm our customers, nor do we wish them to harm others. People use our facilities for enjoyable social gatherings, and we are happy to provide these opportunities. It is our policy that a maximum of two (2) alcoholic beverages per person may be served at any one time. Should you wish a non-alcoholic beverage, please request a soda pop, coffee or other alternative. If you would like a smaller than standard portion of alcohol, please request a low alcohol beer, wine or mixed drink. At any time during the event unused tickets may be redeemed for cash. There will be no last call before the bar closes. The Township of Oro-Medonte supports the R.I.D.E. Program. The Ontario Provincial Police look forward to personally thanking you, at one of their spot checks, for leaving this event as a sober driver. Alcohol and Gaming Commission of Ontario 1-800-522-2876 In the event of emergency call 911. 9.1.1 Proof of Age The renter/ permit holder will post signs near all entrances which read: "This event has a Special Occasion Permit; you must be 19 years of age or older to be served alcohol. The only acceptable proof of age is government issued photo identification with a birth date." 9.1.2 Ticket Sales The renter/ permit holder will post signs at the alcohol ticket sales table outlining the following regulations: "Maximum 4 tickets per person: ticket sales ending one hour prior to the closing of the bar at (Specify Time)." Township of Oro-Medonte Municipal Alcohol Policy 20 Page 279 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... "No more than two (2) tickets person may be redeemed at a time. All tickets are fully refundable." 9.1.3. Special Occasion Permit The renter/permit holder will ensure that a copy of the special occasion permit is posted in an area of high visibility within the bar area. 9.1.4 Accountability Statement A blank sign format (Appendix E) shall be prominently and temporarily displayed during the Special Occasion Permit event by the event organizer. SECTION 10 — ENFORCEMENT PROCEDURES FOR POLICY VIOLATIONS 10.1 Penalty Any individual or group bringing alcohol onto designated municipal properties must have a Special Occasion Permit or Catering Endorsement. Event Organizers/Facility Rental Permit Holders and or Patrons violating Township policy and procedures and/or the Liquor License Act may be refused future rental privileges. Future rentals to such individuals or groups will depend on them demonstrating to the Director, Operations and Community Services or designate that all the rules will be followed at future functions. 10.2 A violation of this policy occurs when the Event Organizer/Facility Rental Permit Holder and/or Patron fail to comply with the conditions of the Liquor License Act of Ontario, or the Municipal Alcohol Policy. Intervention can be initiated by a participant at the event, a Township of Oro-Medonte staff member, a member of the Ontario Provincial Police, or an Inspector of the Liquor License Board of Ontario. 10.3 A member of the organizing group, the Event Organizer or Facility Rental Permit Holder may intervene by informing the offending individual(s) of the policy violation and asking that it stop. The Event Organizer/Facility Rental Permit Holder are encouraged to intervene in this way because intervention at other levels could result in a loss of privileges and legal charges. 10.4 A Township of Oro-Medonte staff member will intervene whenever he or she encounters a violation of the policy. Depending upon the severity of the policy infraction, Township of Oro-Medonte staff may ask the Event Organizer/Facility Rental Permit Holder and/or Patron to stop the violation, or where applicable, they may close down the S.O.P. portion of the event or shut down the event. Should the Event Organizers/Facility Rental Permit Holder and/or Patron fail to comply, staff members may call the police for enforcement. Township of Oro-Medonte Municipal Alcohol Policy 21 Page 280 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... 10.5 Where the Event Organizer/Facility Rental Permit Holder and/or Patron have violated the Municipal Alcohol Policy and have been warned by a Township of Oro- Medonte staff member, they will be sent a registered letter advising of the violation and indicating that no further violations will be tolerated. 10.6 Should the Event Organizer/Facility Rental Permit Holder and/or Patron violate the policy within one year of receiving notice of their first violation, they will be suspended from Special Occasion Permit/Catering Endorsement and Facility Use privileges at all municipal facilities for a period of one year. 10.7 A member of the Ontario Provincial Police or an Inspector from the Alcohol and Gaming Commission of Ontario may intervene in a violation of this policy on his or her initiative or in response to a request from either a Township of Oro-Medonte staff member or a member of the general public. Depending upon the severity of the infraction, charges may be laid under the Liquor License Act of Ontario, or any other relevant legislation. Township of Oro-Medonte Municipal Alcohol Policy 22 Page 281 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX A SPECIAL OCCASION PERMIT EVENT CHECKLIST O Municipal Alcohol Policy for Township (MAP) o Completion of the agreement for special occasion permit holders (Appendix B) o Completion of Operations Plan (Appendix C) O Insurance document for $5 million dollars commercial liability coverage with coverage for licensed events (party alcohol endorsement) o Naming the Township of Oro-Medonte as an additional insured o PAL online is a convenient cost-effective insurance provider www.paicanada.com) or o Insurance can be purchased through any broker. O Special Occasion Permit (Liquor License) o Purchased through LCBO — must obtain a minimum of 14 days prior to the event. o Two types — reception (no sale) and sale. o Must be posted on the wall during the event in process. o Special Occasion Permit (Liquor License) is required for the complete allocated time of the function. o Original copy must be posted by the bar as well as all documentation provided with the License. O Smart-Serve documentation o The number of smart-serve people required, are based on the MAP and the number of people attending the function. (Refer to the MAP for confirmation) o Photocopies of smart serve cards and ID of bartenders is required. O Facility Rental Agreement Documents completed and signed (Permit) O Selling of draw tickets, 50/50 draws etc... must obtain a license and approval from the Corporate Services Department under the Lottery License Bylaw. O Lottery licensing, Stag and Doe events with Wheels of Fortune, Blackjack or other games of chance require lottery licenses. The Province only issues licenses to qualifying charitable and non-profit organizations. All other non-charitable organizations do not qualify for a provincial lottery and gaming license and are subject to provision of the Criminal Code of Canada. O Payment of facility rental O Key Deposit (if applicable) O Security Deposit submitted (if applicable) *NOTE: All documentation listed above must be submitted to the Township Office for verification and be signed off on no less than a minimum of 2 weeks prior to the event date. Township of Oro-Medonte Municipal Alcohol Policy 23 Page 282 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX B AGREEMENT FOR SPECIAL OCCASION PERMIT HOLDERS 1. As the Special Occasion Permit holder, I have received, reviewed and understand the contents of the Township of Oro-Medonte Municipal Alcohol Policy. 2. 1 agree to adhere to the conditions of the Municipal Alcohol Policy and the Liquor License Act of Ontario. 3. 1 understand if an infraction of the Municipal Alcohol Policy occurs, the Township of Oro- Medonte or the Ontario Provincial Police may take any or all of the following steps: • close the event at the time of the infraction. • rule my Municipal Alcohol Policy compliance deposit to be forfeited. • suspend group/organization from further use of municipal facilities/areas for a period of up to one year or greater. 4. 1 agree that the Township of Oro-Medonte will not be responsible for any costs or losses incurred if municipal staff or others in authority deem it necessary to close down the event due to an infraction of the Municipal Alcohol Policy. 5. 1 understand I can be held liable for injuries, damages and costs arising from failing to adhere to the Liquor License Act of Ontario, or from otherwise failing to take action that will prevent foreseeable harm from occurring to participants, goods, or members of the general public. 6. 1 understand that the Ontario Provincial Police or a Liquor License Inspector can lay charges against me for infractions under the Liquor License Act of Ontario or other relevant legislation. 7. 1 agree to obtain Five Million Dollars liability insurance for the event, to name the Township of Oro-Medonte as "additional insured", and to supply proof of insurance to the Township of Oro- Medonte at least five days prior to the event. 8. 1 have attached a list of the names, addresses and registration numbers of servers and monitors who are trained and certified through the SMART SERVE Program. 9. 1 agree the Event Organizer and Event Workers will not consume or be impaired by alcohol while working the Event. Date of Event: Name (Please Print): Location of Event: Signature: S.O.P. Number: Position: Date: Telephone Contact Number: Township of Oro-Medonte Municipal Alcohol Policy 24 Page 283 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX `C' OPERATIONS PLAN Note: All materials to be submitted two (2) weeks prior to the event 1. Name of the person and/or group sponsoring the event: 2. Anticipated Attendance: 3. Type of Event/Intent 5. Facility 6. Type of Identification for event workers/volunteers 7. Please note if you are providing: ❑ Paid Duty Officers Private Security Number of officers or security personnel and/or company and letter of confirmation 8. The Safe Transportation Strategies that will be used at this function are: a) b) c) d) 8. What type of food will be provided during the event? 9. Will non-alcoholic beverages be provided YES ❑ NO ❑ 10. Please include any other relevant details regarding your event? Township of Oro-Medonte Municipal Alcohol Policy 25 Page 284 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX `C' OPERATIONS PLAN 11. Please complete the table for trained event staff/volunteers (Photocopy of the card and ID confirming the certification of an individual is required) NAME TELEPHONE S.I.P / SMART LOCATION TO WORK SERVE 1)DOOR CERTIFICATION # 2)BAR 3)TICKETS 4)FLOOR AND EXIT MONITORS Date: Renter/ Permit Holder Signature Date: Staff Signature Township of Oro-Medonte Municipal Alcohol Policy 26 Page 285 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX D SIGNAGE All signs must be posted in plain view and easily seen by those attending the event. 1. Event Details and Emergency Telephone Numbers • Permit Holder • Date of Event • Contact telephone numbers for Township of Oro-Medonte, AGCO, Police 2. Alcohol Risk Management Policy The Township of Oro-Medonte Municipal Alcohol Policy applies at this Event. 3. Servers' Requirements Bartenders and other Event Workers have the right to refuse service. They are required by law not to serve an intoxicated person or to serve anyone to the point of intoxication. Serving people who are under 19 years of age is an offence under the Liquor License Act of Ontario. Alcohol cannot be passed from a person of legal drinking age to a person who is under the legal drinking age. Persons under the age of 19 are not permitted to purchase or consume alcohol under the Liquor License Act of Ontario. Acceptable form of identification must be produced upon request. 4. Sale Limit LIMIT: 4 drinks per purchase (tickets or direct sale) NOTE: All purchased but unused alcohol tickets are redeemable for purchase price until 30 minutes prior to the end time of the Event. Under the Liquor License Act of Ontario, the Event Organizer must ensure that any alcohol drinks are not sold for less than $2.00 including taxes (may change based on size of serving of liquor, based on the set minimum). PRICE LIST: 1. Beer (up to 12 oz.) $ 2. Wine (up to 5 oz.) $ 3. Liquor (1 oz. shot) $ 4. Non-Alcohol Drinks $ 5. Safe Transportation — List of Local Taxi Services and Telephone Numbers Event Organizer Initials Township of Oro-Medonte Municipal Alcohol Policy 27 Page 286 of 420 11 .g) OCS2024-04, Roz Llewellyn, Manager, Community Services re: Municip... APPENDIX E Township of Oro-Medonte Special Occasion Permit Event Name of Sponsor/Permit Holder: Date of Event: In Case of Emergency: 911 Ontario Provincial Police (O.P.P.): 1 -800-310-1122 Township of Municipal Offices: 705-487-2171 Alcohol and Gaming Commission of Ontario: 1 -800-522-2876 Township of Oro-Medonte Municipal Alcohol Policy 28 Page 287 of 420 11 .h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Pro... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Justin Metras — Manager, Infrastructure and Capital Projects Meeting Date: February 14, 2024 Report No: OCS2024-05 Subject: Speed Limit Review Type: Requires Action _x_ or For Information Only Motion No. Recommendation It is recommended that: 1. Report No. OCS 2024-05 be received and adopted; 2. That Council approve the recommended amendments to the speed limits on the specified road sections as outlined in Report OCS2024-05; 3. The amended By-law be brought forward for Councils ratification; 4. Staff continue to work with the Ontario Provincial Police to facilitate speed enforcement in priority locations; 5. The Traffic Safety Advisory Committee continue to target and monitor proactive road safety initiatives. Background The Ontario Highway Traffic Act (HTA) as amended authorizes the Council of a Municipality to pass By-laws to prescribe a lower rate of speed for motor vehicles on a highway or portion of a highway under its jurisdiction. By-law 2022-069 authorizes a decrease in the speed limit for multiple roads within the Township. This By-law was last reviewed and updated in 2022. Since the last review, a number of locations have been identified for additional review by Staff and Council as well as areas where consistent concerns have been raised by the community. Operations and Community Services January 25,2024 Report No. 2024-01 Page 1 of 4 Page 288 of 420 11 .h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Pro... Analysis From November 7t"-9th, 2023, 72-hour traffic counts with speed data was collected at the seven (7) identified locations throughout the Township and assessed using the Transportation Association of Canada (TAC) Canadian Guidelines for Establishing Canadian Speed Limits and review of 85t" percentile travel speeds. The Transportation Association of Canada (TAC) Canadian Guidelines for Establishing Posted Speed Limits provides a means of evaluating speed limits in consideration of the road classification, function, physical characteristics and condition of any given road section. The intent of the guidelines is to enhance road safety through credible posted speed limits that match the expectation of drivers for a given road and its surrounding environment. The TAC guidelines consider the following criteria in establishing appropriate speed limits: ❑ road classification; ❑ roadside environment; ❑ number of lanes; ❑ horizontal and vertical geometry; ❑ lane width; ❑ roadside hazards; ❑ other road users (eg. pedestrians, cyclists); ❑ road surface; ❑ number of intersecting streets; ❑ driveway access; and ❑ on-street parking. When conducting a speed limit review, common industry practice is to establish the 85th percentile speed as a starting point in determining whether the existing speed limit is appropriate. The 85th percentile speed is the speed at or below which 85% of motorists operate their vehicle on any given road. The 85th percentile concept is based on the theory that the large majority of drivers: ❑ are reasonable and prudent; ❑ do not want to be involved in a motor vehicle accident; and ❑ desire to reach their destination in the shortest possible time Based on these assumptions, the 85th percentile speed (which represents the large majority) observed under good conditions (i.e. favourable weather and visibility) may be considered as the maximum safe speed for that location. The speed limit and 85th percentile speed should be relatively comparable - thus indicating that the function and physical characteristics of the road are properly communicated, understood and respected by motorists. Ideally, the 85th percentile speed should be A±10 km/h of the speed limit. It is noted that the 85th percentile is a useful tool to inform selection of an appropriate speed limit; however, it is to be considered in the context of various factors. Operations and Community Services February 14,2024 Report No. 2024-05 Page 2 of 4 Page 289 of 420 11 .h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Pro... A summary of the speed assessment for each road section is provided below. Where the TAC assessment recommends an increase or decrease of 10 km/h, but the 85th percentile suggests that the existing speed limit is appropriate, a recommendation to maintain the existing speed limit has been made. The recommendations include considerations for TAC, the 85t" percentile, the speed limit of adjacent road segments and application of other safety recommendations where applicable. FALL 2023 TRAVEL SPEED REVIEW of Posted vehicles th Speed Average over> 85 Recommended Speed limits on Additional Road Segment vehicles percentile Recommendations Limit er da current ) speed(km/h) adjacent roads comments (kmlh) p y posted (km/h speed limit Procee Circle 50 km/h 329 3% 41 km/h 50o NA Low volume,local None change) d Maplecrest Court- 50 km/h Low volume,local Horseshoe Valley road to 50 km/h 337 16% 50 km/h (no change) NA road None end Line 8 North Horseshoe 80 km/h South 60 km/h Valley Road to Mount St. 80 km/h 679 39% 88 km/h (no change) North 80 km/h None None Louis Road Reduced speed Line 9 North- limit is reflective of Targeted enforcement Warminister Sideroad to 80 km/h 1159 61% 96 km/h 70 km/h North 80 km/h the verticle regardless of speed limit Mount St.Louis Road South 80 km/h alighnment and the lowering driveway density Given the straight/flat alignment the Line 9 North-Mount St. South 50 km/h excess travel speed Louis Road to 80 km/h 827 69% 98 km/h 80 km/h (dead end) North are expected.12 of Targeted enforcement Moonstone Road (no change) 80 km/h the driveways are located within a 350m section on a 3km road segment Recommend extending the existing 50 km/h zone Line 13 North- 80 km/h& 750m south to capture the Horseshoe Valley road to 80 km/h 1269 42% 90 km/h 50km/h North N/A South existing residential WarministerSideroad (No change) 50km/h density abutting the Warminster settlement area Line 14 South-Hwy 11 60 km/h 2154 79% 81 km/h 60km/h North N/A South Speeding is a Targeted enforcement to Lakeshore Road no change) N/A significant concern The data collection on travel speeds has revealed the prevalence of excess travel speeds throughout the Township. A concern that is consistently shared by many residents across the Township. Lowering speed limits alone will not address this issue. Rather, a holistic approach is required. An optimal program consists of establishing appropriate speed limits, proactive speed enforcement, community education, roadside safety (road design, signage, line painting, hazard mitigation etc.) and traffic calming in certain circumstances. Operations and Community Services February 14,2024 Report No. 2024-05 Page 3 of 4 Page 290 of 420 11 .h) OCS2024-05, Justin Metras, Manager, Infrastructure and Capital Pro... The Traffic Safety Advisory Committee reviewed and supported the recommended amendments at its meeting of January 25, 2024. The Township will continue to work with the Ontario Provincial Police and the Traffic Safety Advisory Committee in collecting and sharing data for proactive speed enforcement in "hot spots" and problematic areas. In addition, the recently acquired dynamic speed control signs and the specialized fleet vehicle will be deployed across the Township's 615 km road network. Policies/Legislation • Ontario Highway Traffic Act • By-law 2022-069 Speed Limit By-law Corporate Strategic Goals • Community Safety Consultations • Director, Operations and Community Services • Manager, Operations • Tatham Engineering Conclusion Report OCS 2024-05 has provided a summary of the speed limit review conducted and has outlined specific recommendations to amend By-law 2022-069 to decrease speed limits. Speed limit adjustments will continue to be monitored and additional measures developed through the Traffic Safety Advisory Committee. Respectfully submitted, Justin Metras C.E.T. CRS-S Manager, Infrastructure and Capital Projects Approvals: Date of Approval Shawn Binns, Director, Operations and Community Services February 5, 2024 Robin Dunn, CAO February 7, 2024 Operations and Community Services February 14,2024 Report No. 2024-05 Page 4 of 4 Page 291 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk Meeting Date: February 14, 2024 Report No.: CS2024-02 Subject: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan Type: Requires Action Motion No.: Recommendation Be it resolved: 1. That Report CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for the Township of Oro-Medonte, as presented by Yvonne Aubichon, Clerk, be received and adopted. 2. That the Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for 2024-2028 be approved as presented. Background The Township's Multi-Year Accessibility Plan is a requirement under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). It is a five-year plan to identify, remove, and prevent barriers across the Corporation by committing to initiatives and outcomes to ensure that people of all abilities can participate in the Township's goods, services, facilities and information. An Annual Accessibility Status Report is required to demonstrate the Township's progress in fulfilling the requirements of the Integrated Accessibility Standards Regulation 191/11 (IASR) under the AODA. Report CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for the Township of Oro-Medonte was presented to the Joint Accessibility Corporate Services February 14, 2024 Report No. CS2024-02 Page 1 of 3 Page 292 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Committee on Tuesday, January 23, 2024, where the following motion was passed without any amendments. It is recommended: 1. That Report CS2024-02 Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for the Township of Oro-Medonte, as presented by Yvonne Aubichon, Clerk, be received by the Joint Accessibility Advisory Committee. 2. That subject to any recommendations proposed by the Joint Accessibility Advisory Committee, the Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan for 2024-2028 be endorsed by the Joint Accessibility Advisory Committee. Analysis Subsequent to receipt and endorsement by the Joint Accessibility Committee, the Report and 2024-2028 Plan are now being presented to Council for their consideration. While the Annual 2023 Accessibility Status Report is usually submitted under separate cover, this year staff have combined the Annual Accessibility Status Report and Multi- Year Accessibility Plan for ease of reference and to provide a history of our achievements to date, as well as to outline the Township's continued commitment to fulfilling the legislative requirements of the AODA for an accessible Ontario for all. The previous multi-year plan was in place from May 2019 and shall remain in effect until the approval of the 2024-2028 plan. Financial/Legal Implications/ Risk Management There are no immediate budget implications to the plan itself, but rather are addressed within the annual or multi-year budget(s) under the various projects and initiatives as they are scheduled for undertaking. Policies/Legislation Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Ontario Human Rights Code Corporate Strategic Priorities Community Engagement Consultations Various Township Departments Attachments Appendix A Re: Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028. Corporate Services February 14, 2024 Report No. CS2024-02 Page 2 of 3 Page 293 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Conclusion An Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan are presented as a requirement of the AODA and IASR Regulation 191/11. The combined report and plan were received and endorsed by the JAAC on Tuesday, January 23, 2024 and is now being presented to Council for their consideration. Respectfully submitted, Yvonne Aubichon, Clerk, January 24, 2024 Approvals: Date of Approval Donna Hewitt, Director Corporate Services January 24, 2024 Robin Dunn, CAO February 7, 2024 Corporate Services February 14, 2024 Report No. CS2024-02 Page 3 of 3 Page 294 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... ,4L oe::� g --Iqqw"Awg%' Township o� Proud Heritage, Exciting Future Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Page 295 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Table of Contents 1.0Introduction ............................................................... ....................... 3 2.0 Municipal Profile .......................................................................... 3 3.0 Definitions ....................................................................................... 4 4.0 Reflecting on the Impacts of COVID-19 ......................... ................. 5 5.0 Joint Accessibility Advisory Committee ........................................... 5 6.0 Our Commitment to Accessibility ...................................................... 7 7.0 Identifying Barriers ............................................................... 7 7.1 Consultation ................................................................ 8 7.2 Review and monitoring ....................................................... 8 7.3 Communication ............................................................... 8 7.4 Feedback ............................................................... 8 8.0 Integrated Accessibility Standards (IASR).................................................. 8 8.1 Accessible Customer Service Standard........................................... 9 8.2 Transportation Standard ................................................ 9 8.3 Information and Communication Standard................................. 9 8.4 Employment Standard .......................................................... 9 8.5 Built Environment Standard ........................................................ 10 9.0 Summary............................................................................ 10 2110 Page 296 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 1 .0 Introduction The journey for an Accessible Ontario for all by 2025 started eighteen (18) years ago when the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Accent on June 13, 2005. The purpose of the AODA is to develop, implement, and enforce accessibility standards or rules so that all Ontarians will benefit from accessible services, programs, spaces and employment. The Integrated Accessibility Standards (IASR) set out in Regulation 191/11 under the AODA outlines the standards by which a more accessible Ontario is to be achieved. A five-year plan is also required under the AODA, which further mandates the continued removal and prevention of barriers that limit the things people with disabilities can do, the places they can go and the attitudes of service providers toward them; ensuring an accessible Ontario for all. These five (5) standards as named below, are addressed further in the plan: • Customer Service • Transportation • Information and Communication; • Employment; • Built Environment (Design of Public Spaces) In addition to the AODA, the Ontario Humans Rights Code (the Code) prohibits actions that discriminate against people based on a multitude of protected grounds, including one's disability. The Code embodies similar principles to that of the AODA in which equal opportunity and respect are provided to all. 2.0 Municipal Profile Oro-Medonte is a thriving rural community of more than 20,000 full-time residents. Covering 61,000 hectares of land in the heart of Simcoe County, the Township is highlighted by a picturesque landscape of prominent rolling hills and nearly 40 kilometres of beautiful Lake Simcoe shoreline. Located between the cities of Barrie and Orillia, Oro-Medonte serves as the gateway through which Northern and Southern Ontario are connected and is conveniently situated for residents, tourists, and businesses alike. With a rich history, an abundance of outdoor recreational opportunities, and a flourishing arts & culture scene, Oro-Medonte provides a quality of life that is truly unmatched. 3.0 Definitions Page 297 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Accessible Formats: May include, but are not limited to, large print, plain language, recorded audio, or electronic, such as Word, PDF, Rich Text, or HTML, formats, Braille, and other formats usable by persons with disabilities. Assistive Device: A technical aid, communication device, or medical aid modified or customized, that is used to increase, maintain, or improve the functional abilities of people with disabilities. Barrier: Anything that prevents a person with a disability from fully participating in all aspects of society because of their disability, including a physical barrier, an architectural barrier, information or communication barrier, an attitudinal barrier, or a policy or practice. Communication Supports: May include, but are not limited to, captioning, alternative and augmentative communication supports, plain language, sign language, and other supports that facilitate effective communication. Communications: The interaction between two (2) or more persons or entities, or any combination of them, where information is provided, sent, or received. Disability: The term disability covers a range of visible and invisible conditions that may have been present from birth, caused by an accident, or developed over time. For instance, disabilities include: • Blindness or visual impairment, deafness or hearing impairment, speech, physical or mobility disabilities, such as, paralysis, amputation, difficulty with balance or co-ordination, brain injury, epilepsy, intellectual disabilities, learning disabilities, mental health challenges, reliance on a service dog or animal; such as a guide dog, or on a mobility device; such as wheelchair, walker or cane. Information: Data, facts, and knowledge that exists in any format, including text, audio, digital, or images, that convey meaning. Medical Aid: An assistive device which may include, but is not limited to, respirators and portable oxygen supplies. Mobility Aid: A device used to facilitate the transport, in a seated posture, of a person with a disability. Examples include, but are not limited to, wheelchairs, scooters, and walkers. Mobility Assistive Aid: A cane, walker, or similar aid. Service Animal: Any animal specially trained to provide support or perform tasks for a person with a disability to benefit the individual's daily life. 4110 Page 298 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Support Person: Another person, identified by the service provider, who accompanies the person with a disability in order to help with communication, mobility, personal care or medical needs or with access to goods, services, or facilities. 4.0 Reflecting on the Impacts of COVID-19 Despite the pandemic's significant impact on service delivery worldwide, Senior Management and Township staff where able to pivot as the COVID-19 pandemic evolved to ensure that compliance with health and safety guidelines were adhered to. Some of the key initiatives staff undertook to stop the spread of COVID-19 and protect the vulnerable sector, while still continuing to provide goods, services and information/communication to Residents and Stakeholders were: • Implementation of online meeting platforms; • Initiating public facing software, remotely accessed application initiatives; • Enabling on-line registrations and payments for services; Creation of Standard Operating Procedures for business continuity; • Hosting online Council meetings enhancing accessibility; • Installation of plexi-glass barriers to prevent the spread of disease; • Release of public health updates; • Adequate signage in public spaces; • Signage advising of health unit protocols; • Remote working agreements for staff; and • Disbursement of sanitization and masks for use in public spaces. Throughout the challenges faced during the pandemic, staff remained cognizant of the AODA's legislative requirements. In fact, the pandemic expedited implementation of digital initiatives resulting in an accelerated move toward an accessible Ontario for all. 5.0 Joint Accessibility Advisory Committee The AODA requires that municipalities with populations greater than 10,000 form an accessibility advisory committee, which may be joint with multiple municipalities. Since 2015, the County has facilitated a Joint Accessibility Advisory Committee (JAAC) in cooperation with participating lower tier municipalities that have elected to share costs and resources rather than operate separate committees, as permitted under the AODA. These municipalities include the Townships of Oro-Medonte, Adjala-Tosorontio, Springwater and Tay, alongside the County of Simcoe and most recently the Town of Midland. The administration for this committee i.e. scheduling, agenda, minutes, streaming, etc. is facilitated by the County. Page 299 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 The JAAC consists of ten to twelve members as follows: a) Five non-elected (citizen) members who in accordance with Section 29.3 of the AODA, are persons with disabilities. b) Five elected officials, wherever possible people with disabilities, consisting of the County Warden or a designate as ratified by Council and one member of Council of each of the participating municipalities The County may, at their discretion, authorize the appointment of: a) One citizen at large who may not be a person with a disability but who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b) A representative of an organization representing persons with disabilities. The Committee shall: a) Provide input on the preparation of the multi-year accessibility plans for consideration by the respective municipal Council. The plans will address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b) Advise on major accessibility issues related to the significant renovation, operation, purchase or lease of buildings or structures or parts of buildings or structures used as municipal buildings with special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Act that the Committee selects as outlined in the Site Plan Review Guideline document. c) Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. d) Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by the municipalities. e) Perform other functions that are specified in the Regulations of the Acts. 6.0 Our Commitment to Accessibility 6110 Page 300 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Municipal governments play a crucial role in the planning and development of our communities. Be it maintenance of streets, parks, beaches, public buildings, communications and information through social media and the Township website, provision and maintenance of municipal water and waste water services, fire and emergency services, planning and development processes, facilitating municipal elections or enforcing the barrier-free access requirements under the Ontario Building Code, all initiatives in some way affect the day to day lives of persons of all abilities within our community. The Township of Oro-Medonte maintains its commitment to the principles of independence, dignity, inclusion and equality through the provision of quality goods, services, facilities and information in an accessible manner that respects all persons. We believe in inclusion and continue our commitment to removing and preventing barriers by meeting the needs of people with disabilities in a timely manner remaining steadfast to the legislative mandate of an accessible Ontario by 2025. 7.0 Identify Barriers The intent of the Multi-Year Accessibility Plan is to prevent, identify, and remove barriers and obstacles that stand in the way of persons with disabilities from being able to access goods, services, facilities, and information. A barrier is defined as anything that prevents a person with a disability from fully participating in aspects of society because of a disability or limitation. The traditional definition of a barrier used in the context of accessibility has been expanded to include obstacles beyond physical boundaries. There are several categories of barriers to consider: Attitudinal Barrier: An attitudinal barrier is prejudgments or assumptions that directly or indirectly discriminate. For example, assuming that all visually impaired persons can read Braille. Communication Barrier: A communication barrier includes obstacles with processing, transmitting, or interpreting information. For example, print on a brochure that is too small to read, or documents that are not available in alternative formats. Environmental Barrier: An environmental barrier includes features, buildings, or spaces that restrict or impede physical access. For example, a doorknob that cannot be operated by a person with limited upper-body mobility and strength or a doorway that is too narrow to access by a person in a motorized scooter. Systemic Barrier: A systemic barrier is a barrier within an organization's policies, practices, and procedures that do not consider accessibility. For example, a practice of announcing important messages over an intercom that people with hearing impairments 7110 Page 301 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 cannot hear clearly or listing a driver's licence as an employment qualification for an office position, may prohibit persons with visual impairments from applying. Technological Barrier: A technological barrier occurs when technology cannot or is not modified to support various assistive devise and/or software. For example, a website that does not provide for increased text size or contrast options. 7.1 Consultation All Joint Accessibility Advisory Committee (JAAC) meetings are open to the public. Township staff, JAAC members and members of the public have opportunity for input into the plan. 7.2 Review and monitoring Annual status reports are conducted on the Township's progress in prevention and removal of barriers through the multi-year accessibility plan. 7.3 Communication Copies of the plan and annual reports are made available in alternate format upon request and are posted on the newly designed Township's website. 7.4 Feedback Feedback is encouraged and welcome, as it provides staff with an opportunity to better serve persons of all abilities. The Township's Accessibility Policy speaks to the feedback process which is an integral part of identifying barriers. The feedback form or process is accessible to persons with disabilities on the newly designed Township website and through accessible format, upon request. 8.0 Integrated Accessible Standards Regulation (IASR) The integrated Accessibility Standards Ontario Regulation 191/11 includes standards for Customer Service, Employment, Transportation, Design for Public Spaces (including the built environment), Information and Communication. Each standard has a phased in approach for compliance based on organization type and size, with the goal of a fully accessible Province by 2025. Listed below are the standards and annual report of the Township's achievements for 2023. 8.1 Accessible Customer Service Standard 8110 Page 302 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 The Accessible Customer Service standard requires that services be delivered in a manner that supports dignity and independence, integration, and equal opportunity for all. The Township has developed policies and procedures in accordance with IASR. The policies and procedures are reviewed and amended as necessary and initiatives to enhance customer service are undertaken. In 2023 the Township continued its roll out of online application and permitting systems through cloud permit for Building and Planning Applications and the Township's online parking permit system are just some examples of the Township's continued commitment to enhanced accessibility Customer Service initiatives. A public facing software providing access to taxpayers' own information remotely through Virtual City Hall is scheduled for launch in 2024. 8.2 Transportation Standard The Transportation Standard sets out the requirements to prevent and remove barriers pertaining to public transportation, including buses and taxis. The Township does not have a municipal public transportation system; however, a public transportation system is facilitated through the County of Simcoe, which the Township is a lower tier municipality of. 8.3 Information and Communication Standard The Information and communication standard requires the Township to communicate and provide information in ways that are accessible to persons with disabilities. With change over in staff, the Clerk's department will ensure heightened diligence in sharing literature and continuous training on how to create accessible documents. The Township has a full time communications officer dedicated to all communications related to the business of the Township i.e., meeting highlights, communication releases, Township initiatives, public notices, etc. and in 2023 the Township transitioned from a short term contract to a full time website coordinator position furthering the Township's commitment to ensuring full compliance of the Township's newly designed website with Web Content Accessibility Guidelines (WCAG 2.0) standards and future WCAG AAA standards as they come into effect. The Communication Officer and Website Coordinator staff work in concert with the various departments to achieve accessible communications for all. 8.4 Employment Standard The Employment Standard sets out the requirements to support the recruitment and accommodation of employees with disabilities. These requirements, as well as the Human Right Code form part of the Township's Accessibility Policy and continue as part of the recruitment practices: Recruitment, Assessment and Selection, Accessible Formats and Accommodation Support for Employees, Workplace Emergency Response 9110 Page 303 of 420 11 .i) CS2024-02, Yvonne Aubichon, Clerk re: Annual 2023 Accessibility St... Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan 2024-2028 Information, Individual Accommodation Plans, Return to Work Process and Performance Management and Career Development. Previously the Township successfully underwent a AODA desk audit confirming that all of the policies and practices were in place in accordance with AODA requirements. Staff will continue to build on these policies and practices to enhance accessibility were necessary. 8.5 Built Environment Standard The Built Environment Standard's or more commonly referred to as Design of Public Spaces objective is to remove and prevent barriers in newly constructed or developed public spaces and buildings. The Standard includes technical requirements such as the surface types and width of public trails, the slope of ramps, the number of required accessible parking spaces, accessible public washrooms and the number of required accessible service counters. The Township will continue consultations with the Joint Accessibility Advisory Committee prior to the design and construction of new or redeveloped public spaces. Reviews of and feedback of the Township's facilities and Administration Centre by the JAAC, will be conducted on a regular basis throughout each term of Council. Redevelopment of the Shanty Bay Fire Hall into office space for the Municipal Law Enforcement Division will come before the committee for review in 2024 and the School Board and Community Centre project will also return for review as the project progresses over the next few years. As noted earlier, the Township also continues its compliance with the Ontario Building Code's requirements for accessibility in the built environment. The Township ensures that municipal facilities that are newly built or undergo significant renovations, including outdoor spaces parks and playgrounds conform to all required specifications of the Ontario Building Code and IASR. One such barrier was identified at the Administration Centre in 2023, resulting in the removal of a centre railing that impeded full opening of the accessible doorway. Removal of this railing ensured staff or public using motorized devices, requiring rear access to the Administration Centre could access via the rear access door in the same way as others. 9.0 Summary This combined Annual 2023 Accessibility Status Report and Multi-Year Accessibility Plan outlines the requirements of the AODA and Integrated Accessibility Standards outlined in Regulation 191/11, as well as the Township of Oro-Medonte's successful initiatives and continued commitment toward an accessible Ontario for all. - age 10110 Page 304 of 420 11 J) Yvonne Aubichon, Clerk, Verbal Form re: Motion No. C240110-12 from... Verbal Matters (Section 13.3 of Township's rownshipof Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Yvonne Aubichon Item Number/Name: Item 11 c) January 10, 2024 Meeting Date: February 14, 2024 Motion No.: Motion No. C240110-12 from January 10, 2024 Council Meeting. Type of Meeting: X Council u Special Council January 10, 2024 Motion No. C240110-12 (to be rescinded in its entirety) Motion No. C240110-12 Be it resolved 1. That DS2024-004, Andy Karaiskakis, Manager, Planning Services re: Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20 be received. 2. That Council direct Planning staff to make a submission to the Ministry of Municipal Affairs and Housing based on the comments as outlined in DS2024-004 through the Environmental Registry of Ontario (019-7996) as the Township's submission on the Ministry's Consultation on Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20 to support the revocation of the MZO as it applies to the subject property. For housekeeping purposes, below is a proposed motion to be presented at the February 14, 2024 Council Meeting to rescind, in its entirety, Motion No. C240110-12 from the January 10, 20204 meeting, as per reconsideration of matter under Item 16a) and subsequent Motion No. C240124-13 passed at the January 24, 2024. Be it Resolved: That Motion No. C240110-12 be rescinded in its entirety. Yvonne Aubichon, Clerk Page 305 of 420 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SEVERN SOUND ENVIRONMENTAL ASSOCIATION r JOINT MUNICIPAL SERVICE BOARD (JMSB) A41 jk 2023 Second Quarter (Q2) Meeting -� July 2011, 2023 9:30am — noon Harbour Shore Community Room, Victoria Harbour Present: Chair, Councillor Steffen Walma Township of Tiny Vice-chair, Councillor Danielle Alexander (via Zoom) Township of Springwater Councillor Suzanne Marchand Town of Penetanguishene Councillor Roberta Bald (via Zoom) Town of Midland Councillor Lori Hutcheson (via Zoom) Township of Oro-Medonte Deputy Mayor Barry Norris Township of Tay Councillor Mark Taylor Township of Severn Staff present: Julie Cayley Executive Director Melissa Carruthers Manager Source Water Protection, RMO/RMI Aisha Chiandet Water Scientist/Limnologist Cliff Evanitski Office Manager Michelle Hudolin Manager Watershed Resilience, Wetlands & Habitat Biologist Judy Limoges Financial Services Coordinator/Treasurer Jon Main Sustainability & Climate Action Coordinator Emma Maurice Climate Resilience-Habitat Intern Lex McPhail IT Manager/GIS Applications Specialist Nikki Priestman Watershed Health Specialist Nicole Stott Source Water Protection Intern Travis van Engelen (via Zoom) Tree Plant Program Specialist Brian Chantler Field Technician (seasonal) Drew Garrett Field Technician (seasonal) Sarah Hutchison Citizen Science Assistant (seasonal) Grace McLachlin Library Technician Assistant (seasonal) Sarah Song Algae Causation Study Assistant Sam van Heerwaarden Field Technician (seasonal) Regrets: Councillor Brian Bochek Township of Georgian Bay Guests: None Page 306 of 420 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SSEA Joint Service Board Meeting--2023 2"d Quarter Mt —July 20th 2023 —La—Le 2 of B 1. WELCOME AND CALL TO ORDER Chair Walma called the meeting to order at 9:30 am. 2. ADOPT AGENDA MOTION: 2023-026 Moved by: B. Norris Seconded by: S. Marchand RESOLVED THAT: the SSEA Joint Municipal Service Board approves the Meeting Agenda dated July 20th, 2023, as amended; and FURTHER THAT correspondence to the City of Orillia dated July 17, 2023 re: Boundary Expansion be added under Other Business as item 13.1. Carried; 3. DECLARATION OF PECUNIARY INTEREST None declared. 4. APPROVAL OF PAST MINUTES 4.1 Minutes of 2023 First Quarter (Q1) meeting of the SSEA Joint Municipal Service Board held April 27rh, 2023 MOTION: 2023-027 Moved by: M. Taylor Seconded by: R. Bald RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the First Quarter (Q1) meeting of the SSEA Joint Municipal Service Board held April 27th, 2023. Carried; 4.2 Minutes of the Severn Sound Source Protection Authority held April 27th, 2023. MOTION: 2023-028 Moved by:B. Norris Seconded by: L. Hutcheson RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the Severn Sound Source Protection Authority meeting held April 27th, 2023. Carried; 4.3Minutes of the SSEA Executive Committee meeting held June 29th, 2023. MOTION: 2023-029 Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: the SSEA Joint Municipal Service Board approves the minutes of the SSEA Executive Meeting held June 29t", 2023. Carried; 5.SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING None this Quarter. �1 Page 307 of 420 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SSEA Joint Service Board Meeting—2023 2nd Quarter Mtq—July 201, 2023 Page 3 of 6 6. PRESENTATIONS 6.1 Presentation Re: COA Project updates MOTION: 2023-030 Moved by: D. Alexander Seconded by: L. Hutcheson RESOLVED THAT: the presentation and Staff Report No. 20-23-SSEA regarding COA Project updates (Stormwater Monitoring and State of Severn Sound Reporting), be received for information. Carried; 6.2 Presentation Re: Investigation of Impacts of Blue Green Algae on Fairlain Lake Update MOTION: 2023-031 Moved by: R. Bald Seconded by: D. Alexander RESOLVED THAT: the presentation and Staff Report No. 21-23-SSEA regarding Investigation of Impacts of Blue Green Algae on Fairlain Lake Update, be received for information. Carried; 6,3 Presentation Re: Improving Habitat in the Severn Sound Watershed Project (GLLAF) Update MOTION: 2023-032 Moved by: R. Bald Seconded by: L. Hutcheson RESOLVED THAT: the presentation and Staff Report No. 22-23-SSEA regarding Improving Habitat in the Severn Sound Watershed Project (GLLAF) Update, be received for information. Carried; 7.SSEA BUSINESS a, SSEA 2nd Quarter 2023 Report MOTION: 2023-033 Moved by: B. Norris Seconded by: S. Marchand RESOLVED THAT: the SSEA Joint Municipal Service Board receives the 2nd Quarter 2023 Report for information. Carried; b. SSEA Financial Reports 7.1 Staff Report 18-23-SSEA—2023 2nd Quarter Draft Financials MOTION: 2023-034 Moved by: M. Taylor Seconded by: R. Bald RESOLVED THAT: Staff Report No. 18-23-SSEA regarding the 2023 2nd Quarter Draft Financials be received as information. Carried; Page 308 of 420 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SSEA Joint Service Board Meeting—2023 2"d Quarter Mtq--July 20th, 2023 Page 4 of 6 7.2 Staff Report 19-23-SSEA— Draft 2024 SSEA Budget Update , MOTION: 2023-035 Moved by: S. Marchand Seconded by: B. Norris RESOLVED THAT: Staff Report No. 19-23-SSEA regarding the 2024 Draft Budget be received; and FURTHER THAT: The Board approves the Executive Committee recommendation to approve an overall 2024 budget which includes an increase of$114,478 over the 2023 final budget for the municipal contributions portion of the Core 2024 budget. Carried; 8. SSEA CORPORATE ADMINISTRATION UPDATES 8.1 Staff Report 23-23-SSEA—SSEA 2023 Grant Application Update MOTION: 2023-036 Moved by: M. Taylor Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 23-23-SSEA regarding SSEA Grant Application Update, be received for information. Carried; 8.2Staff Report 24-23-SSEA—SSEA Invasive Species Program Update MOTION: 2023-037 Moved by: L. Hutcheson Seconded by: R. Bald RESOLVED THAT: Staff Report No. 24-23-SSEA, regarding SSEA Invasive Species Program Update, be received for information. Carried; 8.3 Staff Report 25-23-SSEA—SSEA Building Tree Capacity in the Severn Sound Watershed Project MOTION: 2023-038 Moved by: M. Taylor Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 25-23-SSEA regarding Building Tree Planting Capacity in the Severn Sound Watershed Project, be received for information. Carried; 8.4Staff Report 26-23-SSEA— SSEA Monitoring Program Update MOTION: 2023-039 Moved by: M. Taylor Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 26-23-SSEA regarding SSEA Monitoring Program Update, be received for information. Carried; 8.6Staff Report 27-23-SSEA—SSEA Past and Upcoming Events Update MOTION: 2023-040 Moved by: B. Norris Seconded by: L. Hutcheson RESOLVED-THAT: Staff Report No. 27-23-SSEA regarding SSEA Past and Upcoming Events Update, be received for information. Carried; Page 309 of 420 y 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SSEA Joint Service Board Meeting—2023 211d Quarter Mtq—July 20t'. 2023 Page 6 of 6 8.6 Staff Report 28-23-SSEA—SSSPA Drinking Water Source Protection and SSEA Risk Management Services 2023 Q2 updates MOTION: 2023-041 Moved by: R. Bald Seconded by: D. Alexander RESOLVED THAT: Staff Report No. 28-23-SSEA regarding an update on the activities undertaken by SS SPA and SSEA Risk Management staff during Q2 of 2023, be received for information. Carried; 8.7 Staff Report 29-23-SSEA—SSEA Policies Update MOTION: 2023-042 Moved by: D. Alexander Seconded by: S. Marchand RESOLVED THAT: Staff Report No. 29-23-SSEA regarding the SSEA Policies Update be received as information; and FURTHER THAT: The SSEA Board approves amending section 2.12 of the Letter of Agreement between SSEA and member municipalities to reflect the change in the Treasurer functions to the Township of Tay from the Town of Midland; and FURTHER THAT: The Board approves the following updated policies as presented on July 20th, 2023: SSEA Credit Card Policy; SSEA Diversity and Inclusion Policy; and SSEA Reserve Policy. Carried; 9.EXECUTIVE DIRECTOR UPDATE Verbal on table MOTION: 2023-043 Moved by: R. Bald Seconded by: L. Hutcheson RESOLVED THAT: The Executive Director Q2 Staff Report No. 30-23-SSEA be received for information. Carried; 10. ANNOUNCEMENTS Councillor Taylor invited SSEA Board members to attend Provincial Approval Training sessions to be hosted by Severn Township in late September/early October. Chair Walma brought forward Tiny Island Review initiative. 11. CORRESPONDENCE None. 12. CLOSED SESSION None. Page 310 of 420 15.a) Severn Sound Environmental Association (SSEA) re: SSEA Joint Munic... SSEA Joint Service Board Meetinq—2023 2"d Quarter Mtq—July 20t', 2023 Page 6 of 6 13. OTHER BUSINESS 13.1 Correspondence to the City of Orillia dated July 17th, 2023 re: Boundary Expansion MOTION: 2023-044 ,� Moved by: M. Taylor Seconded by: R. Bald RESOLVED THAT: Correspondence from SSEA to the City of Orillia dated July 17tn 2023 re: Boundary Expansion, be received for information. Carried; 14. ADJOURN MOTION: 2023-045 Moved by: B. Norris Seconded by: D. Alexander RESOLVED THAT: this meeting of the SSEA Board of Directors held July 20th, 2023 adjourn at 11:20am to meet again October 26th, 2023 or at the call of the Chair. Carried. �-4 Ch$r, Steffe ma ExecutiWa Director, Ju r Cayley Page 311 of 420 15.a) Severn Sound Environ tjjtg sociation (SSEA) re: SSEA Joint Munic... tal SSEA Board Meeting Highlights 2023 Q3 Meeting — October 26t", 2023 For the full meeting agenda including documents and reports, visit our web site https://severnsound.ca/about/meetings Presentations on various key 2023 • Q3 grant application update: $438,866 SSEA projects secured; $2,740 in community donations; The Board received an update on the State • updates on the Honey Harbour, Algae of Severn Sound Report/COA Project by Blooms in 2023 and Improving Habitat in Nolan Pearce, Project Lead from Trent the Severn Sound Watershed projects; University. Dr. Pearce spoke to interim • info on savings achieved through SSEA's results regarding concerns about Benefits renewal; phosphorus loadings in the Severn Sound • highlights of SSEA's Invasive Species (IS) Region. The Board directed that the Report Program including supporting 6 IS be sent to member municipalities with an management events, as well as, offer of a presentation. Presentations are surveying 86 municipal sites for IS; posted: SSEA Q3 Presentations to the Board • update of SSEA monitoring activities including plans to thank MECP for their In brief lab support and potentially leasing a During the meeting the Board also; vehicle for the 2024 season; Approved • update of past events that SSEA • Draft 2022 SSEA Annual Report with supported - attended 27 events in Q3; future reports having link to approved • review of Severn Sound Source audited financial statements; Protection Authority & Risk Management • An invitation to Mayors and CAOs of activites for Q3; member municipalities to discuss the • Q3 ED highlights report included: 2024 Budget and other topics of interest; coordinating meeting with MP Chambers • Staff developing an orientation for & summer students to promote value of municipal partners for Q1 2024; Federal funding, attending Simcoe County • Further facilitation of joint provincial- Federation of Agriculture summer BBQ, municipal information sessions; and exploring grant opportunities with Huronia • Review of SSEA's procedural policies with Community Foundation, coordinating on- idea of adding confirming by-law to site demo of COA funded stormwater facilitate staff direction in a more timely project for SSEA Board and Municipal fashion. partner staff, presenting Nitrate ICA work at the 2023 Northeastern Agriculture and Received for information Biological Engineering Community • SSEA's Treasurer provided an update on Conference. the status of the 2022 Audited Financial statements that should be available by Future meetings and events December 31 , 2023; • January 25t", 2024, or at the call of the • 2023 3rd Quarter draft financials; Chair. Location to be determined visit: https://severnsound.ca/about- us/meetings 489 Finlayson St. Box 460 Port McNicoll, ON, LOK 1 RO Phone: 705-534-7283 www.severnsound.ca Page 312 of 420 15.b) Minutes of Barrie Public Library Board meeting held on November 23... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #23-07 DATE: THURSDAY, NOVEMBER 23, 2023 , 7: 00 PM LOCATION : DOWNTOWN — ANGUS ROSS MEETING ROOM [K. tin Mitchell (Chair), Michael Sauro (Vice-Chair), Amy Courser (Councillor) • - - ually), Nigussie Nigussie (Councillor) (virtually), John Bicknell, Robin Munro, tt Herman • essop, C. Vanderkruys, J. Little, A. Schroeder, L. LaFleshe • - risa Little, George Hawtin • - ouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:02pm. 2. Confirmation of Agenda The agenda was confirmed as amended. 3. Conflicts of Interest No conflicts were declared. 4. Delegations — None 5. Board Development — Libraries and Community Wellness L. Jessop gave a presentation highlighting the role libraries play in social connections and wellness. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Q3 Overall Measurements of Performance 9. Correspondence — None 10.Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan d. ONCA's Impact on Public Libraries Page 1 of 3 Page 313 of 420 15.b) Minutes of Barrie Public Library Board meeting held on November 23... Barrie Public LIBRARY BOARD MINUTES Agenda 11.Items held from the Consent Agenda Motion #23-29 JOHN BICKNELL - MICHAEL SAURO THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #23-07 dated Thursday, November 23, 2023. CARRIED 12.Board Committees 12.1 Personnel & Finance 12.1.1 Reserves Policy Motion #23-30 ROBIN MUNRO - SCOTT HERMAN THAT the Barrie Public Library Board approves the new Reserves Policy as recommended by the Personnel & Finance Committee. CARRIED 12.1.2 Oro-Medonte Contract The Chair will sign the 2024 Oro-Medonte and Barrie Public Library Service Agreement. 12.2 Community & Governance 12.2.1 Announcements - none 12.2.2 Policies Motion #23-31 ROBIN MUNRO - SCOTT HERMAN THAT the Barrie Public Library Board approves revisions to the Bylaws for the Regulation of the Business of the Board effective immediately, and the Membership Policy with an effective date of January 1 st, 2024 as recommended by the Community & Governance Committee. CARRIED 13.Report of the Chair— Verbal Report The Chair thanked Vice Chair M. Sauro for acting as Chair at the last meeting. The Chair followed up on the letter that was sent to Board members encouraging them to support the Library with a donation, if possible. The CEO will share the Budget presentation slides with the Board to review and provide feedback. The Library's budget presentation to council is January 17t". A meeting invitation will be sent. Page 2 of 3 Page 314 of 420 15.b) Minutes of Barrie Public Library Board meeting held on November 23... Barrie Public LIBRARY BOARD MINUTES The Chair will attend BPL's staff development day on December 7t". An invitation to attend lunch will be sent to the Board. The Chair brought to the Board's attention the recent news topics highlighting Libraries and budgets. The Chair made the Board aware of cybersecurity issues at Toronto Public Library. The land next to the parking lot and H-block have both been declared surplus by the city. The CEO will continue to monitor this. 14.Closed Meeting Motion #23-32 SCOTT HERMAN - MICHAEL SAURO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations (Public Libraries Act Section 16.1(4)(d)). CARRIED This portion of the meeting was held in closed session. 14.1 CEO Performance Evaluation Rise and report Motion #23-33 was passed in closed session. 15.Date of Next Board Meeting Thursday, January 18, 2024 7:00pm 16.Adjournment The meeting was adjourned 8:41 pm Page 3 of 3 Page 315 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... P pSA6A r 2 e ��R9f10N A� 11-23-BOD Minutes Nottawasaga Valley Conservation Authority Dec 8, 2023 at 9:00 AM EST 8195 8th Line, Utopia ON, LOM 1T0 Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Joe Belanger, Wasaga Beach (Town); Chair Gail Little, Amaranth (Township); Deputy Mayor Paul Van Staveren, Clearview (Township); Mayor Darren White, Melancthon (Township); Cllr. June Porter, The Bule Mountains (Town)-arrived at 9:20am; Cllr. Ralph Manktelow, Mono (Town); Cllr. Richard Schell, Oro-Medonte (Township); Cllr. Christopher Baines, Collingwood (Town); Cllr. Pieter Kiezebrink, Essa (Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. Kevin Eisses, Innisfil (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Phil Fisher, Springwater (Township) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Kyra Howes, Director, Conservation Services; Chris Hibberd, Director, Watershed Management Services; Ben Krul, Manager, Development Planning & Permits; Meagan Kieferle, Senior Regulations Officer; Fred Dobbs, Manager, Stewardship Services; Maria Leung, Senior Communications Specialist; Kerry Jenkins, Administrative Assistant/Recorder Absent: Mayor Janet Horner, Mulmur (Township); Vice-Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Kyle Fegan, Shelburne (Town) 1. Events There are no upcoming events at this time. 2. Call to Order Chair Little called the meeting to order at 9:08am. 3. Land Acknowledgement The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture Page 316 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest S. Motion to Adopt the Agenda Recommendation: RES: 71-23 Moved by: Cllr. Nicole Cox Seconded by: Mayor Scott W. Anderson RESOLVED THAT: the agenda for the Board of Directors meeting #11-23- BOD dated on December 8, 2023 be approved. Carried; 6. Announcements There were no announcements at this time. 7. Presentations Ben Krul, Manager, Development Planning & Permits conducted a presentation regarding NVCA's Planning and Permits. Recommendation: RES: 72-23 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board of Directors receive the presentation as presented. Carried; 8. Deputations There were no deputations at this time. 9. Hearings There were no hearings at this time. 10. Determination of Items Requiring Separate Discussion Board members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation: RES: 73-23 Moved by: Deputy Mayor Paul Staveren Seconded by: Cllr. Ralph Manktelow Page 317 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... RESOLVED THAT: agenda item number(s), 12.2.3 and 12.2.4 were identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation: Approved by Consent RESOLVED THAT: the minutes of the Board of Directors meeting 10- 23-BOD dated on November 24, 2023 be approved. 12.2. Staff Reports 12.2.1. Staff Report No. 50-11-23-BOD from Meagan Kieferle, Senior Regulations Officer Recommendation: Approved by Consent RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 50-11-23-BOD that summarizes the permits and approvals issued by staff for the period of June 10, 2023 to November 27, 2023. 12.2.2. Staff Report No. 51-11-23-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation: Approved by Consent RESOLVED THAT: the Staff Report No. 51-11-23-BOD regarding the creation and allocation of funds to the categories 2 & 3 capital reserve be approved; and FURTHER THAT: The NVCA Auditor be directed to 14% of the end of year balance in the current capital reserve, into the new Categories 2 & 3 capital reserve. 12.2.3. Staff Report No. 52-11-23-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation: RES: 74-23 Moved by: Cllr. Gary Harvey Seconded by: Cllr. Joe Belanger Page 318 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... RESOLVED THAT: Staff Report No. 52-11-23-BOD regarding the NVCA's 2024 Budget be received; and FURTHER THAT: the 2024 Category 1 budget, operational and capital, as presented in the 2024 Draft Budget booklet be approved; and FURTHER THAT: each watershed member municipality be formally advised of their respective share of the Category 1 levies, operational and capital; and FURTHER THAT: the 2024 Categories 2 & 3 budget, operational and capital, as presented in the 2024 Draft Budget booklet be approved; and FURTHER THAT: each watershed member municipality be formally advised of their respective share of the Categories 2 & 3 levies once the memorandum of understanding with the municipality is signed, operational and capital; and FURTHER THAT: should a member municipality choose not to participate in Categories 2 & 3, that reserves be used to cover the difference in the budgeted levy for the 2024 year. Recorded Vote• Yay: Mayor Scott W. Anderson, Deputy Mayor Gail Little, Cllr. Gary Harvey, Deputy Mayor Paul Van Staveren, Cllr. Christopher Baines, Cllr. Pieter Kiezebrink, Cllr. Joel Loughead, Cllr. Kevin Eisses, Mayor Darren White, Cllr. Ralph Manktelow, Cllr. Nicole Cox, Cllr. Rick Schell, Cllr. Phil Fisher, Cllr. Joe Belanger Nay: Cllr. June Porter Absent: Cllr. Jonathan Scott, Cllr. Kyle Fegan, Mayor Janet Horner Carried; 12.2.4. Staff Report No. 53-11-23-BOD from Kyra Howes, Director, Conservation Services Recommendation: RES: 75-23 Moved by: Cllr. Christopher Baines Seconded by: Cllr. Rick Schell RESOLVED THAT: The Board of Directors receive Staff Report No. 53-11-23-BOD regarding proposed 2024 and select 2025 changes to Conservation Services fees, and; FURTHER THAT: the Fee Schedule, which includes Appendices A to C be approved as attached. Carried; 12.2.5. Staff Report No. 54-11-23-BOD from Doug Hevenor, Chief Administrative Officer Recommendation: Page 319 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Approved by Consent RESOLVED THAT: the Board of Directors approve Staff Report No. 54-11-23-BOD regarding an Update of MOU Cost Apportioning Agreement Programs and Services 12.2.6. Staff Report No. 55-11-23-BOD from Kyra Howes, Director, Conservation Services Recommendation: Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 55-11-23-BOD as information. 12.2.7. Staff Report No. 56-11-23-BOD from Maria Leung, Senior Communications Specialist Recommendation: Approved by Consent RESOLVED THAT: Staff Report No. 56-11-23-BOD regarding NVCA Communications - November 11, 2023 - November 24, 2023, be received. 13. Other Business CAO, Doug Hevenor informed the members that Conservation Ontario is submitting an application on December 8, 2023 on behalf of several conservation authorities (NVCA being one of them), to hopefully receive 75% federal funding to complete Shorline Evaluatuations on all the Great Lakes, including Georgian Bay with the exception of Lake Erie. He also provided an update on the MOU's. Deputy Mayor Paul Van Staveren gave an update to the members regarding the Agircultrual Advisory Committee meeting that was held yesterday. He also stongly urged members to come forward if they see opportunities for grants. Chair Little wished everyone a Merry Christmas and Happy New Year. 14. Adjourn Recommendation: RES: 76-23 Moved by: Cllr. Phil Fisher Seconded by: Deputy Mayor Paul Van Staveren RESOLVED THAT: this meeting adjourn at 10:1lam to meet again on January 26, 2024 or at the call of the Chair. Carried; Page 320 of 420 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... O P�pSAGq D9! .Z �O 2sF o� RVgT10N p� NVCA January 2024 Board Meeting Highlights Next Meeting: February 23, 2024, held virtually For the full meeting agenda including documents and reports, visit NVCA's website. On January 26, 2024, the Nottawasaga Valley Tiffin Nature Program (for preschoolers) Conservation Authority (NVCA) held its 2024 Annual General Meeting. Tiffin Nature Program will help preschoolers gain knowledge, understanding and 2023 Accomplishments appreciation of the natural world and our Watch a video that celebrates NVCA's amazing planet. Children learn about risky play, accomplishments in 2023. and develop a better understanding of their relationship with the land. NVCA Board of Directors Election Half Day Dates: Tuesdays December 5, 2023 - Gail Little, Deputy Mayor for the Township of March 5, 2024 Amaranth, and Jonathan Scott, Councillor for Full Day Dates: Thursdays December 7, 2023 - the Township of Bradford West Gwillimbury March 7, 2024 were acclaimed to lead the 2024 Nottawasaga Valley Conservation Authority (NVCA) Board of Location: Tiffin Centre for Conservation Directors as Chair and Vice Chair. PA/PD Day Camp Tiffin Keynote Speaker Camp Tiffin encourages outdoor exploration, Rob Keen, Executive Director of the Canadian guided excursions in the forest fueled by Tree Nurseries Association of Canada, gave a student interest. Every day will be guided by presentation on why healthy natural student inquiry, seasonal changes, and weather environment is important to our health and to and program availability. our livelihood. Date: Friday, April 26, 2024 from 9:00 a.m. - 4 He spoke about the how Ontario's tree planting p•M. industry was developed, why it is a priority for Location: Tiffin Centre for Conservation Canada and why the success of tree planting depends on all levels of government. Upcoming Events Elopement Giveaway NVCA has partnered with Lauren Andrew Events and a team of local vendors to giveaway elopement experience at the Tiffin Centre for Conservation. Couples can bring up to 2 guests to witness you tie the knot! Date: February 22, 2024 Location: Tiffin Centre for Conservation 8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 321 of 420 15.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Board of Directors' Meeting Board of Directors' Meeting No. BOD-10-23 Friday, December 15, 2023 120 Bayview Parkway, Newmarket Meeting Minutes Board Members Present Regional Chairman W. Emmerson (Chair), Councillor S. Bell, Regional Councillor B. Garrod, Mayor R. Greenlaw, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Mayor I. Lovatt, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Councillor M. Thompson, Deputy Mayor and Regional Councillor T. Vegh Board Members Absent Councillor P. Ferragine (Vice Chair), Councillor A. Courser, Councillor F. Drodge, Councillor A. Eek, Mayor V. Hackson, Councillor E. Yeo Staff Present R. Baldwin,T. Barnett, A. Brown, K. Cheney, S. Connor, M. Critch, P. Davies, D. Goodyear, D. Lembcke, G. MacMillan, B. Thompson, K. Turriff, K. Yemm Guests in Attendance M.Jacobs, L. Simpson I. Land Acknowledgement Chair Emmerson acknowledged the Lake Simcoe watershed as traditional Indigenous territory and thanked all generations of Indigenous peoples for their enduring and unwavering care for this land and water. II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. III. Approval of Agenda Moved by: C. Riepma Seconded by: R. Greenlaw BOD-153-23 Resolved That the content of the Agenda for the December 15, 2023 meeting of the Board of Directors be approved as circulated. Carried Page 322 of 420 15.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting No. BOD-10-23 Friday, December 15, 2023 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: C. Pettingill Seconded by: M. Quirk BOD-154-23 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 09-23, held on Friday, November 24, 2023 be approved as circulated. Carried V. Announcements a) General Manager, Integrated Watershed Management, Don Goodyear was pleased to advise that on November 30`h,two staff members,Julia Marko and Emma Dias, hosted a well-received workshop for municipal planning staff on Bill 23 impacts to natural heritage review.The workshop was well attended with about 50 people representing 14 watershed municipalities. b) CAO Rob Baldwin thanked the Communications team for the successful migration and launch of the Conservation Authority's new website, noting this unexpected change in website host necessitated the migration of all website material to a new host. c) CAO Rob Baldwin advised that he, Chair Emmerson and Chief of Staff,Trish Barnett, had a very productive virtual meeting with Minister Khanjin recently,where items such as salt and source protection were discussed. d) CAO Rob Baldwin advised that two letters were recently received from the Minister of Natural Resources and Forestry; namely, one granting an extension to March 31, 2024 for the cost apportioning agreements with participating municipalities; and the other notifying of an extension of the Minister's direction on the Planning, Development and Permitting fees freeze to the end of 2024. VI.Presentations There were no Presentations at this meeting. VII.Hearings There were no Hearings at this meeting. VIII. Deputations Mr. Michael Jacobs, Fixed Link Project Manager and Georgina Island Fixed Link Secretariat, made a deputation regarding the Georgina Island Fixed Link project. He shared the Chippewas of Georgina Island First Nation Council Resolution of February 2021; namely, their intent to build a Fixed Link that will connect Georgina Island to the mainland;their desire to complete Page 323 of 420 15.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting No. BOD-10-23 Friday, December 15, 2023 Meeting Minutes Page 3 the Impact Assessment by December 31, 2024; and their intent to have the Fixed Link operational by December 31, 2026. He reviewed the project timelines, as well as the Impact Assessment Agency of Canada process and comments received. From comments received,the Georgina Island Fist Nation have invested in an improved project understanding. He reviewed some of these investments and learnings. He overviewed other work in progress, such as a seven generations financial assessment, nation to nation negotiations and additional research to support engagement requests. Based on their learnings, Georgina Island Fixed Link has better defined its development assumption, and he shared a map of the path to connect. He then outlined the upcoming engagement plans. In closing Mr.Jacobs noted that Georgina Island First Nation have invested time and money to understand the project and its impacts on the community and the natural world. To view this presentation, please follow this link: Georgina Island Fixed Link Project Update Moved by: M. Quirk Seconded by: I. Lovatt BOD-155-23 Resolved That the deputation by Mr. Michael Jacobs, Chief Executive Officer of Cambium Indigenous Professional Services, regarding the Georgina Island Fixed Link project be received for information. Carried IX. Determination of Items Requiring Separate Discussion No items were identified under items requiring separate discussion. X. Adoption of Items not Requiring Separate Discussion Items No. 1, 2, 3, 4, and 5 were identified under items not requiring separate discussion. Moved by: M.Thompson Seconded by: S. Harrison-McIntyre BOD-156-23 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-157-23 Resolved That Correspondence Item a) be received for information. Carried Page 324 of 420 15.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting No. BOD-10-23 Friday, December 15, 2023 Meeting Minutes Page 4 2. Georgina Island Fixed Link Project Update BOD-158-23 Resolved That Staff Report No. 62-23-BOD regarding an update on the Conservation Authority's review of and involvement in the Georgina Island Fixed Link project be received for information. Carried 3. New Nature Centre at Scanlon Creek Conservation Area - Project and Funding Progress Report BOD-1S9-23 Resolved That Staff Report No. 63-23-BOD regarding project and funding updates on the new Nature Centre at Scanlon Creek Conservation Area be received for information. Carried 4. New Nature Centre Project: Temporary Utilization of Offsetting Reserves If Required BOD-160-23 Resolved That Staff Report No. 64-23-BOD regarding temporary funding utilizing Offsetting Reserves for the new Nature Centre be received; and Further that the use of the Offsetting Reserves if required to act as a funding backstop as outlined in this report be approved. Carried 5. Framework to Limit Liability for Winter Maintenance Contractors Employing Best Practices BOD-161-23 Resolved That Staff Report No. 65-23-BOD regarding a framework to limit liability for winter maintenance contractors employing best practices be received; and Further that staff be directed to circulate this report and the attached template resolution to watershed municipalities. Carried XI. Consideration of Items Requiring Separate Discussion No items required separate discussion. XII. Closed Session There were no Closed Session items for this meeting. XIII. Other Business a) Chair Emmerson advised the next meeting is Annual General Meeting taking place on Friday, January 26, 2024. This meeting will be held in person at the Conservation Authority's Newmarket offices located at 120 Bayview Parkway, Newmarket. Page 325 of 420 15.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting No. BOD-10-23 Friday, December 15, 2023 Meeting Minutes Page 5 XIV. Adjournment Moved by: D. Le Roy Seconded by: B. Garrod BOD-162-23 Resolved That the meeting be adjourned at 11:12 a.m.Carried Regional Chairman Wayne Emmerson, Chair Rob Baldwin, Chief Administrative Officer Page 326 of 420 15.e) Correspondence dated February 2, 2024 from Orillia Public Library ... III IVIIII n rillia Public Memo Library To: Shawn Binns, Director, Operations & Community Services, Township of Oro- Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Bessie Sullivan, CEO, Orillia Public Library Date: February 2, 2024 Subject: Township of Oro-Medonte Statistics: January 2024 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* borrowing Renewals February 1, 2024 Jan 1-31, 2024 an 1-31, 2024 Township of Oro- 1,324 413 3,508 Medonte Adult Township of Oro- 269 63 599 Medonte Child Township of Oro- 38 13 67 Medonte Youth Township of Oro- 0 0 0 Medonte Housebound E-Access 76 N/A N/A Total 1,707 489 4,174 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 327 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... bmw Office of the Auditor General of Ontario Value-for-Money Audit: Management• , Aggregate Resources v December 2023 Page 328 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Ministry of Natural Resources and Forestry Management of Aggregate Resources delegated a number of responsibilities to The Ontario 1.0 Summary Aggregate Resources Corporation (TOARC),including collecting production reports and extraction fees from From highways and subway tunnels to hospitals, aggregate operators,and rehabilitating legacy pits and schools and houses,aggregates—such as sand,gravel, quarries that operated before the Act came into effect stone and rock—are essential for building much of and were abandoned. Ontario's infrastructure.These natural materials are Our audit found that the Ministry is falling short in extracted from the earth's surface,with loose aggre- balancing its competing roles of facilitating the extrac- gates dug out from pits,and solid bedrock materials tion of aggregate resources and minimizing the impacts blasted from quarries. of aggregate operations,particularly through its role The extraction of aggregates can fundamentally in regulating the industry to ensure approval holders transform landscapes,temporarily or permanently comply with all necessary requirements.The Ministry altering features such as woodlands,wetlands and has made recent progress to streamline and expedite farmland.The ongoing operation of a pit or quarry,as the approvals process,but we found that this improve- well as the accompanying heavy-duty truck traffic,can ment has come at a cost to its inspection,enforcement also have a number of negative impacts—particularly and oversight activities. when close to communities—including noise,vibration The following are some of our most significant (from blasting) and air pollution (such as dust and par- observations: ticulate matter). The Ministry of Natural Resources and Forestry Inspections (Ministry) is responsible for administering the Aggre- • The Ministry had a significant shortage of gate Resources Act(Act),which was enacted in 1990. experienced aggregate inspectors,with chal- Those wishing to extract aggregates must obtain either lenges in recruitment and retention.Ministry a licence (to extract on private land) or a permit(to inspections are key to ensuring that aggregate extract on Crown land) from the Ministry.Approval operators are meeting their approved operating holders must inspect their operations and self-report conditions,rehabilitating their sites as required, on their compliance to the Ministry annually,and must and properly self-reporting any non-compliance pay an annual extraction fee on a per-tonne basis. issues.Despite the important role aggregate Approval holders must also fully rehabilitate their sites inspectors serve as the Ministry's"eyes on the once they have finished extraction.The Ministry has ground,"we found that there was a lack of 1 Page 329 of 420 © 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... experienced staff.We determined that,as of Non-Compliance and Enforcement May 31,2023,there was a total of 34 designated • Non-compliance within the aggregate indus- aggregate inspectors Ministry-wide,with an try remains high.Over the past five years,the average of two aggregate inspectors per district. percentage of inspected sites deemed satisfac- Seven districts each had a single designated tory by Ministry inspectors has remained low, inspector,and two districts had none.A further fluctuating between 36%and 52%.During this 19 staff were being trained to be designated period,inspectors filed 1,750 inspection reports inspectors as of November 2023.Furthermore, that identified operational non-compliances, we found that the inspectors lacked experience. such as extracting below the approved depth or As of May 31,2023,almost half(41%) of the 34 failing to conduct progressive rehabilitation.As designated aggregate inspectors had held their well,TOARC reports certain violations under designation for less than one year.We heard the Act to the Ministry,including operators'fail- from environmental,community and resident ures to submit annual production reports,pay groups that they have difficulty trying to contact required annual fees,or comply with extraction inspectors when they have concerns, similarly, limits.At the end of each calendar year,TOARC aggregate operators raised concerns about the reports the number of these violations that level of technical knowledge held by inexperi- remained outstanding.The number reported by enced inspectors when they come on site. TOARC increased 74%from 206 in 2018 to 359 • The limited number of inspectors has contrib- in 2022, across the five years,there were 1,654 uted to declining and low inspection rates.We violations. found that inspection rates decreased by 64% • Despite the high rate of non-compliance, between 2018 and 2022.While some decrease the Ministry rarely pursued charges.When can be attributed to paused activity in 2020 and inspectors identify non-compliance issues they 2021 during the COVID-19 pandemic,the trend have a range of options,such as education and began prior to 2020 and continued in 2022, outreach,to encourage voluntary compliance or despite there being no stay-at-home restrictions issuing a warning.Alternatively,they can take that year.The four district offices we reviewed additional steps such as referring a case to the in depth had inspected only 35%of the licensed Ministry's Enforcement Branch to investigate or permitted sites in our sample within the pre- and potentially issue a charge.Between 2018 vious five years.Further,based on our analysis and 2022,inspectors made 26 referrals,repre- of 2022 inspection data,we found that three of senting less than 1%of the over 3,400 violations the four offices had each inspected less than 5% identified during this time.While not all instan- of operations in their jurisdiction in that year. ces of non-compliance warrant enforcement The Ministry's failure to conduct inspections on action,Ministry policy states that charges should a regular basis,or at all,increases the risk that be pursued when operators significantly exceed negative social and environmental impacts from their allowable extraction tonnage.Yet,we noted non-compliance issues at aggregate sites go three companies that exceeded their allowable unreported and undetected.As well,it signals to extraction volume by over 1,000%,but were not both the regulated community and concerned referred to the Enforcement Branch,and so were stakeholders that there are few consequences not investigated or charged.We also found that associated with non-compliance. over the past five years,the Ministry issued only two fines,for a combined total of$1,230,for unpaid fees.This represented 0.4%of the total fees outstanding in December 2022. Page 330 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4l �04 �� gti� • The Ministry did not enforce self-reporting municipalities (a key consumer of aggregates) requirements.Every year,aggregate approval have expressed support for higher aggregate fees holders must inspect their operations to assess to pay for increased enforcement. whether they comply with operating and pro- gressive rehabilitation requirements,and submit Final Rehabilitation a compliance assessment report to the Ministry • The Ministry did not have processes in place by September 30.The penalty for failing to do to ensure that sites are promptly rehabilitated, so is an immediate and automatic deemed sus- and returned to productive use,after extrac- pension of their operations.However,we found tion is complete.Under the Act,aggregate pits that these reports were often not submitted on and quarries must be rehabilitated after extrac- time,and that the Ministry did not enforce the tion has ceased.While many aggregate operators suspension for operators that failed to submit properly rehabilitate their sites,we found 1,524 reports on time or at all.We reviewed records sites that have sat dormant(without report- from four Ministry offices and found that,as of ing any aggregate extraction) for at least 10 May 2023,25%of all 1,030 operators within the years.These sites represent more than 25,000 offices'jurisdictions had not submitted a 2022 hectares of land,approximately the size of report more than seven months after the due Brampton,Ontario.There may be valid reasons date.Apart from sending a letter notifying non- why a site sits dormant for multiple years,other compliant operators that they were suspended, than the fact that the pit or quarry has been none of the offices did anything more to enforce fully extracted.However,for sites that have the suspension.We found 11 out of a sample of sat dormant for many years,there is a risk that 80 sites continued to produce aggregate in 2021 those sites have,in fact,finished extraction and despite never having submitted a self-assessment operators are avoiding rehabilitation efforts. report for 2020,which should have resulted in Allowing sites to remain dormant for long an automatic suspension. periods without final rehabilitation violates the • Fees to extract aggregates are likely too notion that aggregate extraction is an interim low to cover the costs needed to effectively use of land,one of the key tenets of aggregate administer the program.The Ministry has a management in the Provincial Policy Statement. goal of achieving full cost recovery for its aggre- gate program.However,in 2019,the Ministry Supply and Demand for Aggregates estimated that the annual extraction fees paid • The Ministry has not provided the public by operators would result in$7.96 million in with complete and accurate information annual revenue,covering approximately 80% on the supply and demand for aggregates. of the program's costs at that time.The Min- Absent such information,many stakeholders istry restructured the program in 2020,but as have concluded,based on the limited available of 2023,it still could not determine its current data,that there is an oversupply of aggregates program costs. Stakeholders have expressed already approved for extraction.This con- concerns about the Ministry's lack of capacity tributes to opposition to proposals for new or to enforce compliance,with some industry expanded pits and quarries.To assist with its members stating that the Ministry's limited understanding of supply and demand,the Min- enforcement efforts contribute to a lack of public istry has commissioned several studies over trust and opposition to aggregates projects.This the years.The most recent study from 2016 concern is significant enough that organiza- estimated that the Greater Golden Horseshoe tions representing both aggregate operators and region had reserves of 3,337 million tonnes Page 331 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... of unextracted aggregates in licensed pits and of the UK fee are to address the environmental quarries,and annual demand of 111 million costs associated with quarry operations,cut tonnes.However,the consultant who conducted demand for virgin aggregate,and encourage the study cautioned against viewing the esti- the use of alternative materials where possible. mates as a realistic indication of supply,noting While numerous factors may contribute to the that the data was based on limited and outdated UK's higher recycling rates,it is noteworthy that information.In January 2023,the Ministry the use of recycled aggregate in the UK(roughly commissioned an updated supply and demand 25%of total aggregate use) is more than triple study,which uses a voluntary and anonymous Ontario's estimated 7%. survey of industry members for information on their supply of aggregates.However,there is no Databases mechanism to verify the anonymous data,nor a • outdated information systems made it dif- plan to corroborate it through field verification, ficult for Ministry staff to execute their duties which could leave the Ministry with potentially and for applicants to track their submissions. inaccurate data.Accurate data is important We found the Ministry used paper records,five to inform Ministry decisions on managing the different information systems,and Excel spread- province's aggregate resources,as well as to sheets to deliver various aspects of the aggregate foster more informed discussions and potentially resources program.The outdated databases reduce conflict among stakeholders. and lack of digital records made it challenging for Ministry staff to execute their duties.For Recycled Aggregate example,the 30-year-old system that staff used • Low fees for extracting virgin material to issue approvals cannot track the progress of provide little incentive to use recycled aggre- applications for licences,permits,or approval gate.Recycled aggregate can,if of sufficient amendments.A separate database used by staff quality,be used in place of virgin aggregate.Its at the district level to record inspection reports use can reduce the need for new or expanded did not record or track the use of other compli- pits and quarries and the associated environ- ance tools,such as warnings or rehabilitation mental and social impacts of extracting virgin orders,or the status of compliance.The Ministry aggregate.Charging fees to extract virgin did not have a centralized,integrated database that aggregate can increase its cost,and so help contained all information about each aggregate make recycled aggregate more cost-effective by pit and quarry,including approval documents comparison.While Ontario charges fees only and compliance and enforcement data. for extracting virgin aggregate,and not for producing recycled aggregate,we found that This report contains 18 recommendations,with 31 the fees were too low to provide a meaningful action items,to address our audit findings. financial incentive to use recycled aggregate instead.By contrast,the United Kingdom (UK) Overall Conclusion has a much higher extraction fee,equivalent to about$3.20 per tonne for 2023,approximately Our audit found that the Ministry did not have effective 14 times higher than what Ontario currently col- systems and processes in place to ensure compliance lects ($0.23 per tonne).The explicit objectives with the Aggregate Resources Act and aggregate-related Page 332 of 420 17.b) Brought by Deputy Mayor Lavoie, February�6,,'�2024,Notice�cf MQti� UU regulations,policies and approvals,nor to oversee impacts with the economic development oppor- aggregate development and operations in a manner tunities created by resource extraction and is that minimizes adverse impacts on the environment. committed to working collaboratively with First The limited number of experienced inspectors who Nations and Indigenous communities,munici- play a front-line compliance role,and the infrequency palities,the public and the aggregate industry to with which aggregate operations are inspected,raise ensure that systems are in place to manage and significant concerns that non-permissible activities regulate these activities. will remain unchecked—perhaps for years on end.The The findings of this report align with the path intention of the self-compliance approach is to encour- the Ministry is on to modernize and improve age operators to proactively self-identify,disclose and aggregate resource management in Ontario.The rectify any issues of non-compliance.The success of Ministry made legislative and regulatory changes this approach rests upon the premise that operators under the Aggregate Resources Act and established who fail to self-disclose issues of non-compliance (that four new Aggregate Resources of Ontario Provin- are subsequently identified through complaints or Min- cial Standards between 2019 and 2022.Approval istry inspections)will be more harshly penalized than functions were centralized in 2020,with additional those that do.Through our audit,however,we have staffing capacity added in 2022,to ensure consist- found that this was not the case. ent and efficient delivery of aggregate licensing We also found that the Ministry was not ensuring and permitting functions.The observations and that land from which aggregates are fully extracted recommendations contained in this audit align with is rehabilitated effectively and in a timely manner. actions under way to renew the Ministry's compli- The number of sites that have remained dormant and ance function and to increase field presence. unrehabilitated for more than 10 years,and in some cases for over two decades,challenges the notion within the Provincial Policy Statement that aggregate 2.0 Background extraction is an interim use of land.This has also given rise to public concerns that more than enough aggre- 2,1 Overview of Aggregates in Ontario gate sites have already been approved,and there is no need to issue more approvals for extraction.Also Aggregates is a broad term for the group of natural feeding into these concerns,the Ministry did not have materials—sand,gravel,clay,stone and rock—that are reliable data about supply and demand,further com- extracted from the earth's surface.They are excavated pounding perceptions of an oversupply.Finally,we from either a pit or a quarry,depending on their type: found that the Ministry was missing opportunities to loose aggregates (such as sand and gravel) are dug out increase the use of recycled aggregate,which can be an from pits;solid bedrock materials (such as granite and effective way to reduce the need for new or expanded limestone) are removed from quarries through blasting pits and quarries and limit impacts on the environment. (see Appendix 1 for a glossary). Aggregates are a core material of many construc- OVERALL MINISTRY RES_PONSE tion products.For example,limestone is used to make The Ministry of Natural Resources and Forestry cement,which is a key ingredient in concrete. Sand and (Ministry)thanks the Auditor General for this gravel are also used to make concrete as well as asphalt report and its recommendations.The Ministry plays pavement(see Figure 1 for information on aggre- an important role in balancing the environmental gate types and uses).Aggregates are essential for the construction of almost everything from major public Page 333 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Figure 1:Types of Aggregates and Their Common Uses Prepared by the Office of the Auditor General of Ontario DescriptionType of Aggregates Extracted from pits Sand Hard,naturally occurring granular rock material that is To make concrete,asphalt pavement,mortar, finer than gravel and coarser than dust. plaster and glass. Gravel Small,naturally occurring stones and pebbles,or a Directly in driveways,walkways and decorative mixture of sand and small stones. landscaping,and to make concrete and asphalt pavement. Clay/Shale Fine-grained,naturally occurring earthy material. To make bricks and ceramics;also an ingredient in cement. Extracted from quarries Bedrock Naturally occurring deposits of hard,solid rock(such May be used,as slabs or blocks,for landscaping as granite,limestone and sandstone). projects,home countertops and monumental buildings. More commonly used to create crushed stone, which is used to make concrete and asphalt pavement and generally any kind of base for construction,including building foundations,roads and driveways. infrastructure projects,such as hospitals,schools,high- the majority(79%) of extracted aggregates from 2010 ways and subway tunnels,to smaller projects,such as to 2014 was used for construction (such as for roads, roads,sidewalks,sewer pipes and homes.Figure 2 pro- homes and buildings).Another 19%was used for non- vides examples of the amount of aggregates needed for construction purposes (such as sand for glass and road various types of construction projects. ice control).The remaining 2%was exported to other Ontario's growing population and the correspond- provinces or countries as raw aggregates (see Figure 4 ing growth in new housing and infrastructure has for a breakdown). resulted in high demand for aggregates,especially in the Greater Golden Horseshoe region around Toronto. 2.1.1 Where Are Aggregates Extracted To meet the high demand,Ontario produces the largest in Ontario? volume of aggregates of any Canadian province or ter- ritory.The most common types of aggregates produced The location of aggregate extraction is determined in Ontario are sand,gravel and crushed stone.In total, by two main factors.First,aggregates are only found 172 million tonnes of aggregates were extracted in where nature has deposited them.While Ontario is Ontario in 2022.Aggregate extraction has increased, generally rich in aggregate resources,the types and on average,by 3.2 million tonnes (2%) per year over quantity of available aggregates varies considerably the past 10 years (see Figure 3 for aggregate extraction around the province,depending on the geology and volumes from 2013 to 2022). rock formation of the particular area.For example, The most recent provincial estimate on the break- southern Ontario's geology includes large areas of down of how aggregates are used is from a 2016 limestone,formed hundreds of millions of years ago, consultant's report prepared for the Ministry of Natural but the quality of bedrock for aggregate purposes Resources and Forestry.This report estimated that varies by location.Thousands of years ago,retreating Page 334 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motiq� Figure 2:Examples of the Amount of Aggregates Needed for Various Construction Projects Source of data:The Ontario Aggregate Resources Corporation;Ontario Stone,Sand&Gravel Association Type of Project Tonnes Truckloads Average-sized brick house 250 12 Average-sized school 13,000 650 Average-sized hospital 94,000 3,760 One kilometre of a four-lane highway 36,000 1,760 One kilometre of a subway tunnel 91,200 4,560 Figure 3:Total Aggregate Extraction'Volumes in Ontario,2013-2022 (million tonnes) Source of data:The Ontario Aggregate Resources Corporation --- Total aggregate extraction' ■ Crushed stone 200 ■ Clay,shale and other stone2 ■ Sand and gravel 180 160 140 120 100 80 60 40 20 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 1. Total aggregate extraction includes all aggregates extracted in Ontario pursuant to either an aggregate licence(on private land in designated areas)or an aggregate permit(on Crown land),as well as the small volume(2.5%of total aggregates)that is extracted either on private land in undesignated areas or in forest pits on Crown land,both of which do not require a licence or permit(see Section 2.2.1). 2. Other stone includes slabs or blocks of rock/stone(such as granite,limestone,flagstone or marble)for uses such as ornamental surfacing of buildings,landscaping or countertops. glaciers left behind abundant deposits of sand and showing the locations and prevalence of extraction gravel across many parts of this region. operations across Ontario. Second,the location of aggregate extraction is dictated by where the aggregate product is needed. 2.1.2 Environmental and Social Impacts of Aggregates are heavy and therefore expensive to trans- Extracting Aggregates port long distances;they also contribute to greater pollution the farther they are transported given the The digging,blasting,processing and transporting of dust,noise and vehicle emissions that come from aggregate materials can cause a number of environ- trucking.As a result,the vast majority(90%) of all mental and social impacts. aggregates extracted in Ontario between 2013 and Aggregate extraction can fundamentally—and 2022 came from southern Ontario,close to where irreversibly—transform the landscape,which can affect population growth and development pressures are important natural features on or near extraction sites. greatest. See Appendix 2 and Appendix 3 for maps For example,aggregate operations can temporarily or Page 335 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Figure 4:Estimated Breakdown of End Uses of Raw extraction in the province occurs in southern Ontario, Aggregates in Ontario,2010-2014 often near populated areas.Local residents of com- Source of data:Supply and Demand Study of Aggregate Resources Supplying the munities in proximity to aggregate pits and quarries Greater Golden Horseshoe(2016) frequently express strong concerns about noise and TotalEnd Use %of vibrations from extraction operations (especially from Construction projects 79 blasting) and the accompanying heavy-duty truck New roads and highways 31 traffic,and about increased air pollution (such as dust New homes,condominiums and apartments 14 and particulate matter) from both onsite operations Non-residential buildings 12 and trucking. Siting pits and quarries farther from Road and other construction repair 12 communities can reduce the impact of site operations Other new infrastructure 10 on neighbouring residents,but can increase pollution Non-construction purposes(such as sand 19 and greenhouse gas emissions,as well as costs,when for road ice control,abrasive cleaners and aggregate materials are transported greater distances glass products) to reach those communities. Export to other provinces or countries as 2 Although the Province considers aggregate extrac- raw aggregates tion an interim use of land,an aggregate site may Total 100 remain open for decades.In some cases,sites have been operating for over a century.Because aggregate permanently alter or destroy woodlands,grasslands, operations and their impacts can be so long-lasting,few wetlands or farmland,which each serve important people want to live near one.As a result,applications functions,such as providing wildlife habitat,drainage for new or expanded pits and quarries are often highly to prevent flooding,or productive soil in which to grow controversial. food.Further,while aggregate extraction itself is not a direct threat to water quality,it may pose a risk to local 2.2 Regulation and Oversight groundwater resources by exposing new pathways for of Aggregate Resources pollutants (such as fuel used onsite) to flow into the groundwater.Aggregate extraction below the natural The Ministry of Natural Resources and Forestry water line,which typically involves pumping out large (Ministry) is responsible for regulating aggregate volumes of water,may also have localized impacts on development in Ontario (see Appendix 4 for an organ- groundwater levels and flow patterns. izational chart of the divisions and branches involved). Although all aggregate sites are required by law The Ministry's oversight of aggregates is guided by the to be rehabilitated (both progressively during oper- Aggregate Resources Act(Act) and the general regula- ation while extraction continues elsewhere on the site, tion(O.Reg.244/97)under that Act. and fully after extraction is complete),some aspects The purposes of the Act are to: of the landscape may be permanently altered. So, • provide for the management of Ontario's while certain natural features can be restored (such aggregate resources to meet local,regional and as recreating some wildlife habitat through planting), provincial demand; other features cannot.For example,aggregate extrac- • regulate aggregate operations on both Crown tion often results in a large depression that creates a and private land; new pond or lake,which can permanently alter the way • minimize the adverse environmental impacts of water drains and refills the groundwater reserves. aggregate operations;and In addition to the environmental impacts caused • require the rehabilitation of land from which by the establishment of a pit or quarry,their ongoing aggregates have been excavated. operations have other impacts.The majority of Page 336 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4 ; �Ot4 �� gti In essence,the Act sets out a dual role for the Min- states that extraction should be conducted in a manner istry to support and facilitate aggregate extraction on that minimizes negative impacts,and that sites must be the one hand,while also regulating the industry so as rehabilitated in order to mitigate negative impacts and to minimize the negative impacts of that extraction to allow for future land uses. the extent possible. Aggregate development in Ontario is also guided by 2.2.1 Approvals for Extracting Aggregates other provincial laws and land-use plans (see Appen- dix 5).Most notably,according to the Provincial Policy Subject to a few exceptions,anyone wishing to extract Statement,aggregate extraction has primacy over other aggregates from land subject to the Act must obtain an land uses,aggregates must be made available as close approval from the Ministry.As seen in Figure 5,the Act to market as possible,and demand for these resources applies to all provincial public (Crown) land and most does not have to be demonstrated. Similar to the Aggre- private land except for a few small areas (mostly in gate Resources Act,the Provincial Policy Statement also Northern Ontario) that have not been designated;the Figure 5:Provincial Area Subject to the Aggregate Resources Act Source:Ministry of Natural Resources and Forestry Legend Crown land-subject to the Act Designated private land*-subject to the Act ■ Undesignated private land,federal land,and First Nations reserve land-not subject to the Act • 40 - *Areas of the province identified under the Aggregate Resources Act regulation in which a licence is required to excavate aggregates from private land. Page 337 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Act also does not apply to either federal or First Nations attempting to address all comments and objections reserve land.In general,to extract on public land, received. applicants must obtain an aggregate permit;to extract Ministry staff then review all information in the on private land,applicants must obtain an aggregate application,as well as external comments submitted. licence. See Figure 6 for a description of the approval The Ministry may also provide its own comments on types and the exceptions. applications.As part of the review process,Ministry From 2012 to 2022,the Ministry issued an average staff also confirm that the applicant has fulfilled its of 40 new approvals per year,for a total of 261 new obligations to ensure that the siting of the proposed licences and 178 new permits issued over this period. operation complies with municipal zoning and provin- By tonnage,93%of aggregate extracted from 2012 to cial land-use plans (see Appendix 5).As well,staff may 2022 was on private land pursuant to a licence,with identify other approvals that may be required by the 4%extracted on Crown land pursuant to a permit; Ministry of the Environment,Conservation and Parks less than 3%was extracted pursuant to one of the (see Appendix 8),based on the information provided exceptions (Figure 7).As approvals can remain valid in the application. indefinitely(unless revoked or surrendered),at the Upon completing their review,Ministry staff either end of 2022,there were 6,015 valid approvals (3,573 recommend that the Minister issue or refuse the licence licences and 2,442 permits) authorizing aggregate application,or,where there are unresolved issues, extraction in Ontario. the Ministry may refer the licence application to the To obtain an approval for a new licence or permit, Ontario Land Tribunal for a decision.For permits,a dir- applicants must follow a prescribed process,as set out ector in the Regional Operations Division has delegated in Appendix 6.In general,this process begins with the authority to issue or refuse the application. applicant submitting a draft site plan and several tech- If an approval holder wishes to later amend its nical reports to the Ministry(see Appendix 7),then, site plan or approval document,the process varies notifying and consulting with the public and relevant depending on the type and complexity of the change ministries,municipalities,conservation authorities, sought(see Appendix 9). agencies and Indigenous communities; and,finally, Figure 6:Types of Approvals for Extracting Aggregates Prepared by the Office of the Auditor General of Ontario Location Approval Type Wceptions(subject to alternative types of approval)* Crown land Aggregate Permit • Pits used for forest operations are regulated under the Crown Forest Sustainability Act, 1994. Private land Aggregate Licence • Municipalities and the Ministry of Transportation may obtain a wayside permit Class A authorizes the instead of a licence for short-term (< 18 months)aggregate removal on private removal of more than land for the sole use of road construction or maintenance.However,wayside 20,000 tonnes annually permits are rarely used. Class B authorizes the • As of January 2022,farm businesses may excavate up to 3,000 cubic metres removal of 20,000 tonnes from a pit(depending on the type of aggregate)and individuals may excavate or less annually up to 300 cubic metres from a pit for personal onsite use without a licence if they register for permit-by-rule.Registrants must meet all pre-conditions(e.g., minimum distance from a well or water body)and follow all operating rules set out in the regulation.As of June 2023,four individuals had registered under the permit-by-rule exception. *By tonnage,2.5%of total extracted aggregate from 2013 to 2022 was extracted pursuant to one of the exceptions. Page 338 of 420 17.b) Brought by Deputy Mayor Lavoie, Feb% �01� #cogti� Figure 7:Breakdown of Aggregate Extraction by unaddressed,the Ministry may eventually revoke the Approval Type,2012-2022 licence or permit. Source of data:The Ontario Aggregate Resources Corporation Licence 2.2.3 Ministry Inspection and Enforcement 93% Ministry inspections of aggregate operations are con- Permit ducted by staff,called integrated resource management 4% technical specialists (IRMs),who are spread across the Exception* Ministry's 36 offices (in 18 districts).Each IRM can 3% work across several program areas (such as lands and waters,fish and wildlife,and forestry) in addition to aggregates.For an IRM to perform onsite aggregate inspections,they must be specifically designated under the Act to serve as an inspector by a district manager. During an aggregate inspection,inspectors are to *Subject to alternative types of approval,such as a wayside permit or assess compliance with all operating and progressive permit-by-rule. rehabilitation requirements as set out in the Act,the regulation,the approval holders'site plans,and any 2.2.2 Self-Inspection: Compliance Assessment licence or permit conditions. Reports According to the Ministry,aggregate sites are to be randomly inspected,in accordance with the Ministry's All approval holders are required to inspect their oper- risk-based compliance inspection model. Sites may ations annually to assess whether they comply with all receive higher priority for inspection if,for example, operating and progressive rehabilitation requirements, the site is newly approved,the licensee or permittee and to document this assessment in a compliance has failed a previous inspection,or complaints have assessment report.The report format is a simple check- been received. list that lists all applicable operating and rehabilitation Inspectors have several options to resolve non- requirements that must be inspected and reported on, compliance issues (see Appendix 10).They may begin by answering yes or no to each item.For example,the with education and outreach to encourage voluntary form asks whether site entrances and exits are clearly compliance.Depending on various factors,including marked and whether fencing has been installed to limit the type and seriousness of the violation and history public access to the site.Approval holders must submit of non-compliance,they may take additional steps, the report to the Ministry by September 30 each year. such as issue a warning or an order for compliance. If a self-report indicates an issue of non-compliance, Alternatively,inspectors may refer the case to conserv- the approval holder must immediately stop the con- ation officers at the Ministry's Enforcement Branch to travention(if operational) and remedy the situation investigate (that is,collect evidence of a violation) and within 90 days.Under the Act,an approval is deemed potentially issue a charge.In more serious cases,the to be automatically suspended if the report is not sub- Ministry can also revoke a licence. mitted on time,or if it discloses a contravention that is not remedied within 90 days of report submission. 2.2.4 Final Rehabilitation and Surrendering The suspended approval is deemed reinstated once the Approvals required report has been submitted,or the contraven- tion has been remedied.If the contravention remains Once an approval holder has ceased its extraction oper- ations and deemed the site to be fully rehabilitated, Page 339 of 420 ® 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... it submits a request to the Ministry to surrender its and publicly posts the adjusted amounts by January 1 approval.The Ministry may accept the surrender only (see Figure 8 for 2022 and 2023 fee and royalty rates). after the site has been inspected and the Ministry Using 2023 rates,Figure 9 illustrates the fees and inspector is satisfied that the site has,in fact,under- royalties that would apply to the aggregates used in dif- gone final rehabilitation,and all fees (and royalties as ferent construction projects. applicable)have been paid (see Section 2.2.5).Once The Ministry does not collect or disburse the fees the Ministry accepts the surrender,the approval holder itself,but has delegated this responsibility,and others, no longer has any obligations for the property under to The Ontario Aggregate Resources Corporation(see the Act. Section 2.3). Typically,final rehabilitation consists of grading (levelling) the landscape,replacing top soil,and 2.3 The Ontario Aggregate Resources revegetating the land to return it to its former condi- Corporation tion,or to a condition that is similar to surrounding land uses.While there is a range of rehabilitation The Ontario Aggregate Resources Corporation strategies,sites where aggregates have been extracted (TOARC) is a private corporation created in 1997 to act below the water table are typically converted into as the trustee of the Aggregate Resources Trust,a trust ponds and lakes.As of 2023,there were 971 active pits established under the Aggregate Resources Act to hold and quarries that were approved to extract below the and disburse aggregate fees and royalties.A Memo- water table,representing 18%of all active sites in the randum of Understanding between TOARC and the province.A wider range of options exists for operations Ministry sets out the parties'respective roles and pro- above the water table,as these can be naturalized for cesses.TOARC's key responsibilities are outlined below. habitat or converted for agricultural,recreational,resi- dential or commercial use. 2.3.1 Collecting Fees, Royalties and Production Reports 2.2.5 Fees and Royalties By January 31 of each year,aggregate operators must As required by the Act and regulation,both licence and submit production reports to TOARC showing both the permit holders must pay an annual extraction fee on a quantity and type of aggregates they extracted the pre- per-tonne basis,or an annual minimum fee,whichever vious year.Based on this information,TOARC invoices is greater.Permit holders must also pay royalties for the approval holders for the amounts owing,and approval use of Crown-owned resources.Each year,the Ministry holders must pay their invoices by March 15 of that adjusts the fees and royalties to account for inflation year.TOARC sends a report to the Ministry every April Figure 8:Annual Fees and Royalty Rates,2022 and 2023 Source of data:Ministry of Natural Resources and Forestry 2022 2023 Fee Class A licences and aggregate permits authorized to remove more 21.3 cents/tonne or$741, 22.7 cents/tonne or$789, than 20,000 tonnes annually whichever is greater whichever is greater Class B licences and aggregate permits authorized to remove 21.3 cents/tonne or$370, 22.7 cents/tonne or$394, 20,000 tonnes or less annually whichever is greater whichever is greater Royalty(for use of Crown-owned resources) Aggregate permits only 53.9 cents/tonne 57.4 cents/tonne Page 340 of 420 17.b) Brought by Deputy Mayor Lavoie, Feb% �01� #cogti� Figure 9:Examples of Aggregate Fee and Royalty Costs Generated by Typical Construction Projects*,2023 Prepared by the Office of the Auditor General of Ontario ■tee $0.27IIii1111ef Royalty($0..l4>/I\i1111ef� Brick house(250 tonnes) 56.75 143.50 Subway tunnel, 1 km in length (91,200 tonnes) 20,702.40 52,348.80 *Aggregate fees and royalties are paid by aggregate operators based on their total annual extraction volumes;these examples illustrate the fees and royalties that would be generated by the amount of aggregates needed for two typical construction projects. of all outstanding production reports and fees that 2.3.3 Rehabilitating Legacy Sites were due for the previous year,and then subsequently TOARC rehabilitates legacy sites through its Manage- sends updated monthly reports. ment of Abandoned Aggregate Properties (MAAP) Since 2000,TOARC has conducted audits of selected approval holders'reported extraction tonnage program,a program that was originally run by the to confirm that operators are accurately reporting their Ministry.Legacy sites are abandoned pits and quar- extraction tonnage and paying fees and royalties based ries that operated before the Act came into effect on the tonnes of aggregate extracted.As of December in 1990,and that were left unrehabilitated.Once a 2022,TOARC had audited 1,334 approval holders, site is added to TOARC's work plan,it surveys the holding a total of 3,5981icences and permits.The site,designs a rehabilitation plan,and then publicly tenders the rehabilitation work to contractors.TOARC audits have resulted in the collection of an additional $1.8 million in net aggregate fees. visits the site for the next two to five years to monitor the effectiveness of the rehabilitation.These legacy sites are typically small,as the aggregate was often 2.3.2 Distributing Fees extracted only to construct nearby roads.An average TOARC distributes the collected fees and royalties of$1 million per year has been directed to the MAAP among the Province and the municipal and regional program over the past five years from the annual fees governments with pits or quarries within their bound paid by operators. aries,in accordance with the formula set out in the According to TOARC's database,there are 8,237 regulation.Fee revenues are distributed as follows: legacy sites across Ontario,but as of October 2023, • 61%to the local municipality in which a pit or TOARC has closed the files for 6,578 of these sites quarry is located; because they are no longer candidates for rehabilita- • 15%to the county or regional municipality in tion through the MAAP program.Files are closed which the site is located; for various reasons,including that the site has been • 21%to the Province (paid into the Consolidated rehabilitated,the site has re-naturalized,or the current Revenue Fund); and landowner has declined rehabilitation(see Figure 11 • 3%to a fund for rehabilitating legacy sites for the reasons for file closure).For details on TOARC's (Section 2.3.3) and related research. rehabilitation work see Section 4.5.3. Royalties,which are paid by permit holders only, are paid to the Province for the use of Crown-owned 2.3.4 Rehabilitating Sites with Revoked aggregate.In 2022, $39.6 million was collected in Approvals fees and royalties,of which$28.4 million was dis Prior to 1997,security deposits were collected from bursed to local and regional municipal governments, pit and quarry operators to guarantee funding for and$10.1 million was disbursed to the Province (see post-extraction rehabilitation.In 1997,however,the Figure 10). Page 341 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Figure 10: Distribution of Fees and Royalties,2018-2022 ($ million) Source of data:The Ontario Aggregate Resources Corporation 1 Local municipalities 9.4 19.4 20.0 21.4 22.8 Counties and regional municipalities 2.4 4.8 5.0 5.3 5.6 Province(from licence fees) 5.5 6.7 7.0 7.5 7.9 Province(from royalties and permit fees) 1.7 1.8 1.7 1.9 2.2 Abandoned Pits and Quarries Rehabilitation Fund for the 0.8 1.0 1.0 1.1 1.1 Management of Abandoned Aggregate Properties program Total 19.8 33.7 4.r, Figure 11: Reasons for File Closures in the Through investments,TOARC has increased this Management of Abandoned Aggregate Properties amount to$16 million in 2022.TOARC uses these (MAAP) Database,as of October 2023 monies to both pay for its operational expenses and Source of data:The Ontario Aggregate Resources Corporation rehabilitate sites with revoked approvals where rehabilitation is still required. Since 1997,TOARC has Reason File Closed Files rehabilitated 18 formerly licensed sites and 10 formerly Site rehabilitated permitted sites using these monies. Site rehabilitated by MAAP program and the Ministry 643 Site rehabilitated by owner 796 Site no longer requires rehabilitation 3.0 Audit Objective and Scope Site developed 766 Site naturalized 2,650 Our audit objective was to assess whether the Min- No historical extraction on site' 396 istry of Natural Resources and Forestry(Ministry) had Other effective systems and processes to: Site now licensed 355 • regulate aggregate development and operations Site situated on Crown land' 268 on Crown and private land in a manner that Landowner declined rehabilitation 704 minimizes adverse impacts on the environment; Total files closed 6,578 • ensure compliance with the Aggregate Resour- 1. Either no land disturbances could be found on site,or it was determined the ces Act,and regulations,policies,permits and site disturbance was not a result of aggregate extraction,or the extracted licences related to aggregate operations; aggregates were not used off site. 2. These sites have been closed because The Ontario Aggregate Resources • ensure the land from which aggregates have Corporation does not currently have explicit responsibility for them(see been excavated is effectively rehabilitated; and Section 4.5.3). 3. These files are not formally closed and could be reopened in the future if • measure and publicly report Ori the State Of landowner changes their mind or if land changes ownership. Ontario's aggregate resources and the delivery of the Province's aggregate resource program. Province eliminated security deposits,and operators In planning for our work,we identified the audit who had already paid securities received partial criteria we would use to address our audit objective. refunds based on a formula established by the Ministry. These criteria were established based on a review of The remaining balance of approximately$10.6 million applicable legislation,policies and procedures,inter- was transferred to TOARC when it was established. nal and external studies,and best practices. Senior Page 342 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gy,,§,,?,0,?J, gti� management reviewed and agreed with the suitability • reviewed a sample of inspection reports and of our objectives and associated criteria as listed in compliance assessment reports from the four Appendix 11. Ministry offices to determine timeliness of sub- Our audit scope focused on the Ministry's oversight, mission,completeness and Ministry verification licensing and permitting of aggregate extraction oper- practices; ations on both Crown and designated private land. • reviewed Ministry-wide enforcement data to Aspects of aggregate operations that are regulated by analyze enforcement trends; and other ministries (such as air emissions,which are regu- • attended inspections (planned,follow-up,and lated by the Ministry of the Environment,Conservation surrender) to observe how Ministry inspections and Parks,and workplace safety,which is regulated are conducted. by the Ministry of Labour,Immigration,Training and We also met with external stakeholders,including Skills Development)were not part of the scope of this those representing: audit. • The Ontario Aggregates Resources Corporation; We conducted our audit between January 2023 and • the Ministry of Transportation and the Ministry August 2023.We obtained written representation from of the Environment,Conservation and Parks; Ministry management that,effective November 21, • industry,including representatives of the 2023,they had provided us with all the information Ontario Stone, Sand&Gravel Association,as they were aware of that could significantly affect the well as individual operators and consultants; findings or the conclusion of this report. and Our audit work was conducted primarily at the • other relevant stakeholder groups,such as Ministry's office in Peterborough.We also obtained Gravel Watch Ontario,Environmental Defence, compliance information from the Ministry district Reform Gravel Mining Coalition,the Canadian offices in Aurora,Bancroft,Guelph and Thunder Bay. Environmental Law Association,the Toronto We selected Aurora because of its proximity to the and Area Road Builders Association,and the Top Greater Golden Horseshoe region,an area with sig- Aggregate Producing Municipalities in Ontario. nificant development and high aggregate demand; We conducted our work and reported on the results Bancroft as it has a mix of permits and licences; Guelph of our examination in accordance with the applicable because of the high number of licences and volume Canadian Standards on Assurance Engagements— of aggregate produced within its jurisdiction; and Direct Engagements issued by the Auditing and Thunder Bay as a northern office. Assurance Standards Board of the Chartered Profes- As part of our audit work,we: sional Accountants of Canada.This included obtaining • interviewed Ministry staff responsible for a reasonable level of assurance. approvals,inspections and enforcement to The Office of the Auditor General of Ontario applies understand their practices to issue approvals Canadian Standards on Quality Management and,as and inspect and enforce compliance with the a result,maintains a comprehensive system of quality Aggregate Resources Act,regulation and other management that includes documented policies and requirements; procedures with respect to compliance with rules • reviewed Ministry documents,including a of professional conduct,professional standards and sample of new and amended aggregate approv- applicable legal and regulatory requirements. als,to assess the timeliness and completeness of We have complied with the independence and the Ministry's review and approval processes; other ethical requirements of the Code of Professional • analyzed data on production reporting and Conduct of the Chartered Professional Accountants of outstanding fee payments to determine non- Ontario,which are founded on fundamental principles compliance trends; Page 343 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... of integrity,objectivity,professional competence and requirements,which requires training and expertise. due care,confidentiality and professional behaviour. For example,inspectors must check that operators are not extracting below the allowable depth,that blasting activities are being properly monitored,and that land is 4.0 Detailed Audit Observations being progressively rehabilitated according to the site plan. 4.1 Ministry Inspections We heard from stakeholders,such as environ- mental,community and resident groups,that not only 4.1.1 Ministry Lacked Experienced Inspectors did they have difficulties identifying which inspectors Ministry inspections are a key mechanism for ensur- to contact about their concerns,they also felt that ing that aggregate approval holders comply with all inspectors were slow to respond,and were not fully operating and progressive rehabilitation requirements. informed.Two large aggregate operators also told us Despite the important role inspectors playas the Min- they felt the inspectors who inspected their operations w istry's"eyes on the ground,"we found that there was were inexperienced.The industry association has also a significant shortage of experienced individuals per- raised concerns with the Ministry about inspectors' forming this function. technical and safety knowledge that seemed to show Each of the Ministry's 18 district offices is respon inadequate training. sible for filling its own staffing needs.We determined To understand the Ministry's challenges in attract- that,as of May 31,2023,a total of 34 integrated ing and retaining aggregate inspectors,we spoke with 16 Ministry staff who currently hold,formerly held,or resource management technical specialists (IRMs)had been designated as aggregate inspectors Ministry-wide, supervise this position.We learned that the aggregate up from 22 designated inspectors in 2022.Further,an inspector role can be more demanding and challenging additional 19 IRMs had been hired and/or were being than other similar positions in several ways.First, trained to be designated aggregate inspectors as of compliance work can require inspectors to interact with November 2023.Despite the increased staffing,some the public and operators in a difficult conflict-resolution district offices continued to experience vacancies and capacity.Several Ministry staff told us the work is highly staff turnover.As of May 31,2023,the Ministry had stressful for an entry-level position,and there are more an average of two designated aggregate inspectors per attractive options to work in less stressful positions at t district. Seven districts each had a single designated he same pay grade. Second,several inspectors told us they did not feel sufficiently experienced,and lacked inspector,and two districts had none.Furthermore, only 16 inspectors conducted field inspections in 2022, training and mentorship for their inspection role. with a single inspector responsible for 27%of all In speaking with aggregate inspectors we learned that,in contrast to other program areas within the inspections conducted that year. Moreover,we found that the inspectors lacked Ministry(such as fish and wildlife),the aggregate experience,having been in their positions for only a program does not have a regional contact who can short time.As of May 2023,almost half(41%) of the 34 support inexperienced staff if they have questions.This designated aggregate inspectors had held their desig- role existed before,but was lost when the Ministry nation for less than one year. reorganized in spring 2020.Before then,all approv- als for aggregate pits and quarries were handled by This lack of experience limits staffs ability to respond to public complaints in a thorough and district offices across the three regions,alongside informed manner and to address potential issues of inspection activities.In April 2020,the Ministry non-compliance.Aggregate inspections entail check- centralized all aggregate licence and permit approv- ing a variety of technical operational and safety als into an integrated Aggregates Section under the Divisional Delivery Branch;staff in district offices are Page 344 of 420 17.b) Brought by Deputy Mayor Lavoie, February, 6,,,2024�Notice-cfl�lgtiq� no longer responsible for reviewing applications (see client service and build flexibility into delivery Appendix 4).Many staff members who had previously approaches,and creation of the integrated resource worked as aggregate inspectors moved into the Aggre- management technical specialist positions.The gates Section to focus solely on processing applications. Ministry has invested in significant and ongoing These employees already had experience with the recruitment efforts to fill vacancies in these pos- approvals process (which was within their responsibil- itions across the province. ities when they worked in district offices) and their The Ministry recognizes there is more work to be new positions provided better financial compensa- done to ensure the attraction,recruitment,training tion.The Ministry centralized the approvals process and retention of these critical positions that deliver to improve efficiency,decrease wait times and provide the aggregates and other resource management consistency;however,this restructuring resulted in a programs. Several initiatives are already under way, significant loss of inspection expertise in the field. including compliance training initiatives,outreach In April 2023,the Ministry launched a new for- to students and new professionals,exit interviews malized training program that requires inspectors to and development of recruitment tools and stream- participate in onsite training.As part of this,the Min- lined processes. istry adopted a mentorship approach with a goal of The Ministry will continue to develop and improving the knowledge and capacity of inspection provide training as well as promote mentoring of staff.However,the lack of experienced mentors in the integrated resource management technical special- district offices could make this goal difficult to achieve. ists,to ensure staff have the required knowledge to perform their duties. RECOMMENDATION To provide proper inspection coverage for aggregate 4.1.2 Ministry Inspected Aggregate Operations pits and quarries,and ensure compliance with the Infrequently Aggregate Resources Act,we recommend that the We found that the number of inspections across the Ministry of Natural Resources and Forestry: province was low,and has decreased over the past • develop and implement processes to address the five years. challenges identified in recruiting,training,and Aggregate approvals can contain various condi- retaining staff serving as aggregate inspectors, tions intended to minimize impacts on neighbours and • provide on-the-ground training and mentorship (such as noise,dust and vibrations) and to protect the in district offices. environment(such as water resources and species at risk).Regular and thorough inspections help to ensure MINI SPU compliance with these conditions,as well as maintain a level playing field across the industry,and increase The Ministry of Natural Resources and Forestry community support for operations.Without regular (Ministry) acknowledges the challenges in inspections,the Ministry cannot verify that aggregate recruiting,and retaining trained staff,and that pits and quarries are complying with their operating these challenges are not unique to the aggregate conditions.This leads to complaints from the public program. and an overall negative perception of the industry. In early 2021,the Ministry launched an internal We reviewed the Ministry's inspections data review of the Regional Operations Division organiz- between 2018 and 2022,and found that inspection ational structure. Outcomes of the review included rates decreased by 64%,from 1,322 inspections in 2018 adjusting the structure of the division to improve to 479 in 2022 (see Figure 12). Some of this decrease, particularly in 2020 and 2021,can be attributed Page 345 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Figure 12: Number of Aggregate Inspections Per Year, By Ministry Region,2018-2022 Prepared by the Office of the Auditor General of Ontario ■ Southern ■ Northwest Northeast 1,400 1,200 1,000 800 600 400 200 0 2018 2019 2020 2021 2022 to a pause in activity due to lockdowns during the COVID-19 pandemic.However,the decreasing trend Figure 13:Percentage of Sites Inspected within the began prior to the pandemic and continued through Past Five Years (2018-2022)* Prepared by the Office of the Auditor General of Ontario 2022,despite there being no stay-at-home order during that year's inspection season.Our audit found that the of primary reason for the decrease was a shortage of Min- sampleMinistry #of sites in inspected in inspected in Office 2018-2022 r 22 istry inspectors (see Section 4.1.1). Aurora 20 8 40 We reviewed the inspection records from the past Bancroft 20 3 15 five years for 80 licensed or permitted sites that we Guelph 20 6 30 randomly selected from four Ministry offices across the Thunder Bay 20 11 55 province,with 20 sites selected from each.As shown Total 80 28 35 in Figure 13,only 35%of the sites had been inspected *Based on a sample of 20 randomly selected sites(including licensed and within the previous five years.Recognizing that the permitted sites)from each of four Ministry offices from four different districts. most recent five-year period is an anomaly on account of the pandemic,we also analyzed the inspection data Figure 14:Percentage of Aggregate Sites Inspected, by from just 2022 (when inspection activity should have Ministry Office,2022 returned to normal).Based on this analysis,we found Prepared by the Office of the Auditor General of Ontario that the Aurora office had inspected 22%of operations within its jurisdiction in 2022,while the other three operations offices had each inspected less than 5%of operations Aurora 22 that year(see Figure 14). Bancroft 1 In the absence of regular inspections,the Ministry Guelph 4 cannot verify that pit and quarry operators are meeting Thunder Bay 2 all of their operating conditions,rehabilitating their *The four Ministry offices were selected to represent a range of geographic sites as required,and properly self-reporting any areas and levels of aggregate activity and demand,on both private and non-compliance issues.Indeed,we found the lack of crown land. inspections was frequently raised as a concern.Com- munity groups and neighbours of aggregate operations aggregate industry also expressed concerns about how complained to us of dust,noise and vibration impacts the lack of inspections of poorly run aggregate oper- going unchecked by the Ministry.Members of the ations hurts the image of the entire industry. Page 346 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4i �04 �� gti 4.1.3 Ministry Did Not Properly Plan its Annual inspection plans for various reasons,including not Inspections having the staff capacity to conduct planned inspec- Inspection planning is an important process for iden- tions or staff lacking experience or training. tifying aggregate pits and quarries that are a high RECOMMENDATION 2 priority for inspection and for determining inspection schedules.However,we found that Ministry offices To maximize inspection resources for higher-priority were not properly planning their annual inspections, aggregate pits and quarries,and better ensure compli- which increases the risk that non-compliance issues go ance with the Aggregate Resources Act,we recommend undetected and unresolved. that the Ministry of Natural Resources and Forestry Each aggregate inspector's workload consists of require every district office to develop an inspection both planned and unplanned inspections.Unplanned plan before the start of each inspection season that inspections (generally conducted in response to com- sets out a sufficient number of planned inspections plaints) make up a small percentage of the workload. according to priority level,and to follow the plan Between 2012 and 2023,the Ministry conducted when conducting inspections for that season. 438 unplanned inspections,representing 4%of all inspections.This leaves the bulk of inspectors'time ONSE for planned inspections. Since aggregate extraction The Ministry of Natural Resources and Forestry is a seasonal activity,generally running from spring (Ministry) acknowledges the Auditor General's to fall,Ministry inspections are conducted during the recommendation and recognizes the importance same period.Precise timing depends on the weather and of a strategic approach to guiding inspection effort area of the province(for example,aggregate extraction and assessing compliance outcomes.Through may begin in April in southern Ontario,but in June in its Compliance Renewal Initiative,the Ministry Northern Ontario),but each district has a reasonably is reviewing its approach to annual compliance predictable season for inspections,and is responsible for planning and reporting for multiple programs, developing its own annual plan for carrying them out. including aggregates.This includes considera- The Ministry provides a prioritization matrix to tion of a clear process and criteria to identify the help inspectors identify which sites are a higher prior number of inspections needed in each district based ity for inspection.For example,the Ministry considers on priorities,defined accountabilities for complet- newly approved sites to be a high priority for inspection ing inspections,and modern tools to document so that it can set a baseline of compliance.Operators inspection effort and track results.Implementation with a history of non-compliance or operations with is planned to begin in 2024/25. major site plan amendments are also considered high priorities for inspection.Prioritizing sites for annual inspections is especially important when staffing 4.1.4 Inspection Reports Often Incomplete or resources are limited. of Poor Quality We requested the inspection plans for the Aurora, Ministry inspectors must complete a report every time Bancroft,Guelph and Thunder Bay offices.As of they inspect an aggregate pit or quarry.Our review of July 2023,only Aurora and Thunder Bay were able these inspection reports from 2012 to 2022 reveals that to provide us with documented plans.Aurora indi many of them are incomplete or of poor quality. cated eight planned inspections for the 2023 season Inspection reports are divided into six sections, and Thunder Bay indicated 38 planned inspections. and a final section for additional notes.Each of the We were advised that the other offices did not have Page 347 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... six sections contain items for an inspector to review • 39%of the reports did not provide evidence (see Figure 15).For each item being reviewed,there that all key items had been inspected.While not is a checkbox for the inspector to indicate whether the every item on the list would need to be inspected operations are compliant,non-compliant,not applic- during every inspection,our Office identified able or not inspected for that particular item. several key items that one would expect to be We requested inspection reports for all planned inspected in all cases (such as boundary markers inspections conducted between 2012 and 2022 for and gates),but which were not consistently 80 randomly selected aggregate operations across marked as inspected.We note that the digital four offices (20 operations from each).Three of the inspection form has a default setting of"not four offices were unable to provide us with inspection inspected"for each item.As such,it is not pos- reports for all of the selected sites (see Figure 16).Of sible for our Office,Ministry staff reviewing the inspection reports we received,we found a number the reports,or any member of the public that of issues with the quality and completeness of the requests a report,to be able to verify that all key reports.We found that,overall: items have indeed been inspected. Figure 15: Items Listed for Inspection on an Aggregate Inspection Template* Prepared by the Office of the Auditor General of Ontario Section Items to be Inspected A General . Identification signs,gates,entrance/exit. Operational . Berms,setbacks,stockpile location,excavation face heights,trees within five metres of extraction face, extraction depth,buildings,stripping,progressive rehabilitation,inert fill,undercutting of excavation face, global positioning system corners,boundary demarcation. Equipment . Asphalt plant,concrete plant,portable crusher,permanent crusher,wash plant,screening plant. Environmental . Pumping and discharging of water,ditching,Permit to Take Water,Environmental Compliance Approval for noise,discharges and wastes,scrap,dust,fuel storage,Endangered Species Act agreement or permit. Setbacks for Provincially Significant Wetlands,woodlands,or Areas of Natural and Scientific Interest. Recycling . Asphalt(reclaimed asphalt paving),concrete,glass,bricks,slag,asphalt shingles. Monitoring reports . Water monitoring,noise monitoring,blast monitoring,adaptive management plan. Other/notes • Any other item deemed necessary to achieve compliance.A space for recording general comments. *Not all items are applicable to all aggregate operations. Figure 16: Issues Identified by our Office in a Sample* of Ministry Inspection Reports,2012-2022 Prepared by the Office of the Auditor General of Ontario Ministry Issue Aurora Bancro OfficeA=== Overall %of sites for which reports could not be provided to our Office 0 55 10 25 23 Of reports provided: %missing key items 40 64 50 17 39 %with no notes 27 0 8 25 20 %with no photographs(where corrective action was required) 65 67 42 37 50 *Our sample included 80 randomly selected sites,including 20 from each of four Ministry offices from four different districts. Page 348 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6,,$2024 Notice of Moti� Ga • 20%of the reports had no notes attached, 4.2 Enforcement of Non-Compliance making the purpose or outcome of the inspec- 4.2.1 High Rates of Non-Compliance at tion difficult to determine.Without notes,it is Aggregate Sites also difficult to understand why certain elements of an operation were not inspected. We found that the aggregate sector has a high rate of • 50%of inspection reports that required cor- non-compliance,considerably higher than other Min- rective actions did not include photographs,as istry program areas. required by Ministry procedures.Taking photos Up until 2017/18,the Ministry tracked the annual of an inspected site is important for recording compliance rate of its various program areas.In 2018, the state of an operation at the time and for the Ministry published its last Performance Measures proving conditions of non-compliance.Without Annual Report covering the period from April 1,2017, photos,it is also difficult to track progress over to March 31,2018.That report indicated that,based time,especially if the inspector changes between on 1,693 inspections conducted in 2017/18,the com- inspections.In the absence of photos,a subse- pliance rate for aggregate pits and quarries was 38%, quent inspector would have difficulty confirming similar to the rate from the three previous years.In any non-compliance and determining whether comparison,the Ministry found that this compliance conditions have worsened or improved. rate was considerably lower than the compliance rate In addition,we found that for one office,45%of the achieved by other Ministry program areas,including inspection reports provided an overall assessment that forestry(91%) and petroleum exploration,extraction the site was"in compliance,"even though they showed and production (67%). some of the individual items as being non-compliant The Ministry stopped tracking overall annual com- and noted remedial actions that were required. pliance rates for program areas in 2018,as it ceased to be a Ministry priority.In the absence of Ministry RECOMMENDATIONtracking and reporting,we compiled data from all So that the Ministry of Natural Resources and For- inspections conducted on aggregate pits and quarries estry has accurate and reliable inspection records to across the Ministry from 2018 to 2022.Using this data, inform compliance activities and program improve- we calculated the compliance rate (the percentage of ments,we recommend that the Ministry develop and inspected sites that were deemed satisfactory by the implement processes to ensure that inspection records Ministry) over these five years,and found that it has are filled out consistently,completely,and properly. remained low,fluctuating between 36%and 52%. Over the five-year period,inspectors filed 1,750 inspection RWISTRY RESIPYONS reports identifying non-compliances. In addition to violations identified through inspec- The Ministry of Natural Resources and Forestry tions,violations of the Act may also be identified by (Ministry) agrees with the recommendation TOARC.All approval holders are required to submit and acknowledges the importance of ensuring production reports to TOARC by January 31 each year, operational staff are continually learning and and to pay fees by March 15 based on the volumes collaborating so that aggregate inspections and reported or the set minimum fee,whichever is higher. compliance efforts across all districts are under- A failure by an approval holder to provide a produc- taken consistently and completely and are properly tion report(which is required even if no aggregate documented.The Ministry will review training was produced),to pay annual fees,or to comply with materials and update as needed to ensure staff the annual extraction limits set out in its approval, are equipped to conduct inspections and complete are all violations under the Act.TOARC is responsible inspection records properly. for providing the Ministry with reports on operators' Page 349 of 420 ® 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... compliance with these requirements,but the Ministry Figure 17:Number of Cases of Non-Compliance is responsible for enforcement. Reported to the Ministry of Natural Resources As outlined in Section 2.3.1,TOARC provides the and Forestry by The Ontario Aggregate Resources Ministry with a monthly report of operators that have Corporation,2018-2022 either outstanding production reports or annual fees. source of data:The Ontario Aggregate Resources corporation TOARC also reports annually to the Ministry on oper Sites extracting over annual limit ators that report extraction volumes that exceed their Unpaid fees as of December 31 authorized amounts.TOARC reported that there were 500 Outstanding production reports as of December 31 206 instances of these three types of non-compliance 400 remaining at the end of 2018;in 2022,this number increased 74%to 359 (see Figure 17).Between 2018 300 and 2022,TOARC reported a total of 1,654 of these types of violations. 200 100 4.2.2 Ministry Rarely Pursued Charges Despite High Rates of Non-Compliance ° 2018 2019 2020 2021 2022 Despite the high rates of non-compliance repeatedly of 26 referrals to the Enforcement Branch from 2018 identified by Ministry inspectors and reported by TOARC to 2022.These referrals,averaging five per year,rep- (see Section 4.2.1),we found that inspectors rarely made resent less than 1%of the 3,404 violations identified use of a key compliance tool:referrals to the Enforcement at aggregate pits and quarries by either the Ministry's Branch to pursue charges and,ultimately,fines.For minor inspection reports (1,750) or TOARC reports (1,654) offences,charges can be in the form of a ticket up to$750. during this time period. For more serious offences,charges can be in the form Although,as noted above,not all instances of non- of a court summons,which can result in a prosecution compliance necessarily require enforcement action, and fines of up to$1,000,000.While not all viola- the Ministry's internal policy explicitly states that the tions merit action by the Enforcement Branch,and Ministry should pursue charges (which can lead to many violations may be best addressed through meas- fines) if an operator significantly exceeds its allowable ures like education,the lack of a reasonable threat extraction tonnage.However,we examined the 2018- of enforcement could encourage non-compliance. 2022 records as reported by TOARC to the Ministry Indeed,the continuing high rate of non-compliance and found that three companies had exceeded their among aggregate operators suggests that they may annual extraction limit by over 1,O00%,with one up to not fear any repercussions for failing to comply with 1,800%.We found that,in all three cases,the Ministry the Act,regulation and other requirements.A lack of had not made an enforcement referral,and therefore enforcement not only undermines the Act's purpose the Ministry did not investigate or charge these com- "to control and regulate aggregate operations,"it also panies for these violations. increases the risk of negative impacts on nearby com- As discussed in Section 4.1.1,external stakehold- munities and the environment. ers have expressed concern about the Ministry's lack of Although the Ministry has a variety of compliance capacity to enforce compliance.Although the Ministry's tools available (see Appendix 10),we specifically Enforcement Branch includes 209 field conservation examined referrals the Ministry's aggregate inspectors officers (after successfully filling 25 new positions in made to the Enforcement Branch to pursue charges 2022),the district offices responsible for inspecting as a key tool to encourage and enforce compliance. aggregate pits and quarries have high staff turnover Inspectors from across all district offices made a total rates and unfilled inspector positions.Therefore,the Page 350 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4 �04 �� gti� Enforcement Branch's ability to enforce requirements the Ministry did not have a procedure to systematically at aggregate sites is constrained,in part,by the cap- follow up on deficiencies identified in TOARC's assess- acity for district offices to identify and refer cases of ments.TOARC has raised concerns that the Ministry non-compliance. does not follow up with operators,especially those who do not comply with the Act by keeping proper and 4.2.3 Enforcement Tools and Practices Too detailed records.A lack of Ministry oversight and enforce- Weak to Deter Violations ment of proper record-keeping and reporting creates a risk that operators may be underreporting their extrac- We found that the Ministry's enforcement tools and tion rates and therefore underpaying their fees. practices can be ineffective at compelling aggregate In 2022,the Ministry introduced tickets as a more operators to comply with the Act,and provide little efficient means to fine violators of the Act,without incentive to fix violations. resorting to resource-intensive court prosecutions. For example,the Ministry has acknowledged in While it is too soon to evaluate its effectiveness,we internal documents that it has a particular challenge noted that the maximum ticket fine is relatively low, in collecting unpaid aggregate fees and that its exist- and so provides only a small penalty for failing to ing enforcement tools are not always the most effective comply with the annual fee requirements.A ticket to address overdue accounts.We analyzed TOARC for failing to pay the annual aggregate fee (which is a data on unpaid aggregate fees from 2018 to 2022,and minimum of$394) carries a$300 fine,and operating found that,as of December 31,2022,432 sites had without a licence or permit carries a$750 fine.By com- not paid their annual aggregate fee,as required by the parison,the maximum fine for traveling on GO Transit Act,for at least one of the last five years;of these,41 without paying a$3.70 fare is$200,which is over 50 had not paid their annual aggregate fees for all five times the cost of complying with the fare rules. years.We also analyzed the fines issued over the past Administrative monetary penalties are another five years for overdue fees and found that the Ministry type of enforcement tool that can be used to discour- issued only two fines for this offence,for a combined age non-compliance and,like tickets,do not involve total of$1,230 in fines.The total fines levied repre- a resource-intensive court prosecution.For example, sent just 0.4%of the$327,676 unpaid aggregate fees the Ministry issues administrative monetary penalties that TOARC calculated as remaining outstanding as of for violations by the forestry sector of the Crown Forest December 31,2022.The total amount of unpaid fees SustainabilityAct, 1994,but does not use them for vio- is even higher;there were 649 production reports due lations of the Aggregate Resources Act.Unlike the low in the past five years that remained outstanding at the maximum fine limit for tickets,the Ministry can issue end of 2022,meaning that TOARC could not calculate much higher fines through the administrative mon- the fees owed by these operators. etary penalties for forestry violations.For example, Not only does the Ministry rarely pursue charges whereas a ticket for operating without an aggregate as a means to collect unpaid fees,the Ministry also licence or permit has a fine of$750,the administrative does not charge interest on overdue aggregate fees, penalty for harvesting timber without a licence is either although the Act gives it the legislative authority to $15,000 or five times the value of forest resources do so. Charging interest on unpaid fees is a commonly harvested,whichever is greater.Also,unlike tickets, used mechanism across financial fields to encourage the fines imposed through an administrative monetary prompt payment of fees,and is used by the Ministry penalty cannot be appealed in court,which can make itself for overdue Crown timber charges. them a more efficient compliance tool.As noted in Further,TOARC also audits operators'record Section 4.2.1,the Ministry has found that the compli- keeping and reporting,and provides copies of its audit ance rate for its forestry program has been much higher assessment to the Ministry.We found,however,that than for its aggregate program. Page 351 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... 4.2.4 Ministry noes Not Enforce Payment of RECOMMENDATION All Fines So that compliance with the Aggregate Resources When regulators impose substantial fines for non- Act is effectively encouraged and enforced,we compliance,it not only penalizes illegal activity,it also recommend the Ministry of Natural Resources and communicates to the regulated industry that non- Forestry: compliance will not be tolerated,which can help deter • centrally track annual compliance data based future non-compliance.However,these benefits are on the results of Ministry inspections and the lost if payments are not actually enforced.We found reports from The Ontario Aggregate Resources cases of unpaid fines for violations at aggregate pits Corporation; and quarries,and noted that the Ministry did not have • review the Ministry's processes and practices a mechanism to enforce the payment of fines. for district office staff to make referrals to the Fines issued for violations of the Act,a provincial Enforcement Branch and,based on the outcome statute,are collected along with all other provincial of the review,implement any changes to its com- offences,and not by the Ministry. Since 2002,Ontario pliance and enforcement policies and practices; municipalities have been responsible for collecting • charge interest for overdue annual fees and fines levied for provincial offences.In 2011,the royalties; Ontario Association of Police Services Boards (Associa- • review and adopt additional enforcement tools tion) noted that municipalities were not prepared or needed to address non-compliance; and resourced to collect unpaid fines and that the amount • determine options to further improve fine pay- of unpaid fines had grown considerably.The Associa- ments to municipalities. tion did report success,however,in collecting parking ticket and red-light camera fines,as well as Highway MINISTRY RESPONSE 407 tolls and fees.This success was due to the fact that The Ministry of Natural Resources and Forestry the Ministry of Transportation has a process for muni (Ministry) acknowledges that centralized tracking cipalities to report these unpaid fines to it so that it can of compliance data would help support efforts to deny validation of a vehicle licence plate.The Associa achieve compliance with the Aggregates Resour- tion also reported some success when the Ministry of ces Act.The Ministry has initiated a review of the Transportation suspends driver's licences,which it does internal systems being used to track existing aggre- for other violations such as speeding.By contrast,the gate compliance and enforcement activities and Ministry of Natural Resources and Forestry does not outcomes. have a mechanism by which municipalities can report The Ministry will undertake a review of Aggre- unpaid fines to it so that the Ministry can suspend or gates Resources Act compliance tools and processes deny aggregate permits and licences. and explore opportunities for enhancement.Guid- We analyzed data provided by the Ministry of the ance to staff on the enforcement referral process Attorney General on defaulted fines for aggregate will be developed to further support decision-mak- pits and quarries.The data included$217,940 in fines ing related to non-compliance. issued under the Act that were in default as of Decem- ber 2022,and were issued as far back as 1991.The data The Ministry acknowledges the recommenda- also indicated that$81,000 is owed by three businesses tion to charge interest on overdue fees and royalties that each hold an active aggregate licence or permit; and,with government direction,will work with T these fines were issued between 2011 and 2013. he Ontario Aggregate Resources Corporation to explore potential options. The Ministry will explore options to further influence fine payments to municipalities. Page 352 of 420 17.b) Brought by Deputy Mayor Lavoie, Feb%� �01� #cogti� 4.3 Self-Inspection and missing 46%of the required reports,while the Guelph, Self-Reporting by Operators Thunder Bay and Aurora offices were missing 32%,3% 4.3.1. Ministry Not Enforcing Compliance and 2%,respectively. Assessment Report Requirements We also reviewed all reports received by the Min- istry over the past three years from 20 randomly Ministry staff advised our Office that the self-com- selected active operations from four Ministry offices pliance approach(see Section 2.2.2) is intended to to assess their completeness.We found that 15%of encourage operators to proactively self-identify,dis- the reports were incomplete or of poor quality.For close and rectify any issues of non-compliance.The example,some reports had sections that were left Ministry seeks to encourage operators to self-disclose blank.Others appeared to be exact copies of reports non-compliance on the basis that they will be rewarded submitted from previous years,while others did not through leniency by the Ministry,whereas operators include the sketches required when remedial actions who fail to self-disclose issues that are later found were identified or rehabilitation was conducted. through complaints or Ministry inspections will,in Furthermore,the compliance assessment report theory,be more harshly penalized.However,we found does not require operators to confirm that they have that the Ministry did not have processes in place to filed their annual production report with TOARC and ensure that this approach is meeting its intended goal paid their annual fees.As noted in Section 4.2.1,there of encouraging operators to properly self-report. are high rates of non-compliance with these require- We found that the Ministry did not have a central- ments and the Ministry relies on TOARC to identify ized database or standardized mechanism in place those operators that are not compliant.Including this to track late or improperly completed reports.The requirement in the compliance assessment report could Ministry encourages approval holders to submit their serve as a further incentive to submit reports and pay reports through the centralized online Natural Resour- fees in a timely fashion. ces Information Portal;however,the reports can also Finally,we found the Ministry did not enforce sus- be submitted to Ministry offices via email,fax,or by pensions for operators that did not submit reports on dropping off or mailing a hard copy.As such,we found time or at all.In reviewing the procedures that Ministry that each office has developed its own internal pro- staff used to address late or incomplete reports,we cesses for receiving and tracking these reports.While found inconsistencies among the four offices.In par- staff in some offices we visited have developed very ticular,the offices differed as to when they would send detailed databases that effectively track which reports letters to operators with outstanding reports to notify they have received and the content of the self-reported them that they are suspended.For the 2022 report- information,other offices use basic spreadsheets with ing year,one office started sending letters as early as varying levels of functionality. October 14,two weeks after the reports were due.Two We reviewed records from 2022 at four Ministry other offices started in February and May 2023—four offices and found that these reports were not consist- and seven months,respectively,after they were due. ently received on time. (We focused exclusively on The Act stipulates that a failure to submit a report reports from 2022 because three of the four offices by the due date will result in an immediate and auto- were unable to confirm receipt of all reports submitted matic deemed suspension to operate.However,none in 2020 and 2021 due to staffing and technology chal- of these four offices did anything more to enforce lenges during the COVID-19 pandemic.) Overall,as of the suspension beyond sending a letter,such as con- May 2023,we found that 25%of all 1,030 operators ducting a site visit to confirm operations were halted. within the four offices'jurisdictions had not submitted Furthermore,we found that deemed suspensions were a 2022 report more than seven months after the due not documented in the Ministry's central databases. date (September 30,2022).The Bancroft office was This raises a risk that sites that hold licences deemed Page 353 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... to have been suspended continue to operate.In our compliance assessment report and explore options review of 80 sites from four district offices,we found 11 to improve Ministry follow-up and internal tracking. sites continued to produce aggregate in 2021 despite never having submitted a self-assessment report for 4.4 Fees to Extract Aggregates Likely 2020,which should have resulted in an automatic Too Low to Cover Program Costs suspension. The Ministry has a goal of achieving full cost recovery RECOMMENDATIONfor its aggregate program.In other words,the Ministry So that annual compliance assessment reports serve aims to recover the full cost of all services it provides as an effective tool for ensuring compliance with for the aggregate program—including reviewing the Aggregate Resources Act,we recommend that the approvals and inspecting and enforcing compliance— from aggregate-related fees.However,we found that Ministry of Natural Resources and Forestry imple- the Ministry's fee structure for extracting aggregates ment and standardize processes across all districts to: • consistently track when compliance assessment was likely not enough to cover the costs of administer- reports are received; ing the existing program,let alone to cover additional • review compliance assessment reports in a costs needed to effectively deliver the mandate of the Act. timely and thorough manner to identify reports In 2014,the Ministry began a process to update that are late,incomplete or improperly com its fee structure to try to achieve full cost recovery pleted; and for the future delivery of the program.The Ministry • enforce suspensions of operators who do not determined it would need to assess the program cap- comply with the reporting requirements,and acity required to effectively and efficiently deliver the reflect that status in internal Ministry systems. mandate of the Act.Following stakeholder consulta- MINISTRY RESPONS Lions,the Ministry brought in a new fee structure in 2019 that would increase revenue and index all fees The Ministry of Natural Resources and Forestry going forward to account for inflation. (Ministry) acknowledges the recommendation and At that time,the Ministry estimated these changes agrees that a consistent,standardized approach to would result in$7.96 million in annual revenue for the delivery of the aggregate program across all the Province.It also estimated that the Province would regions and districts is important. receive approximately$100,000 per year in addi- The Ministry will explore options to track the tional application and related fees.By contrast,using submission rates and quality of annual compliance 2015/16 fiscal data,the Ministry estimated that the assessment reports and leverage existing Ministry Province spent approximately$9.91 million each year systems to collect and track information submitted on activities related to managing aggregate resources, by the regulated community. excluding the aggregate-related costs of other minis- The Ministry will consider training opportunities tries.The increased revenue would therefore cover only that will further educate staff on the appropriate about 80%of its program costs.The Ministry acknow- compliance options for aggregate licensees and per- ledged that,while the annual fee increase would not mittees who fail to submit,or improperly complete achieve full cost recovery,it would be a step toward a compliance assessment report. that goal. The Ministry will review existing procedures Moreover,the Ministry also recognized that the with respect to automatic suspensions of licen- expenses associated with delivering the aggregate sees and permittees who fail to submit an annual program would increase after implementing other policy changes proposed at the time.Three years later, Page 354 of 420 17.b) Brought by Deputy Mayor Lavoie, Februaryj6,,�202,NoticeGcf lulgtiq� however,the Ministry was unable to provide our Office and recognizes the importance of having sufficient with the annual cost of delivering its program. resources to implement the aggregate program. As noted in Section 4.1 and Section 4.2,many The Ministry will assess the full program costs and stakeholders,including from the aggregate industry, consider options to recover those costs in future have expressed concerns about the Ministry's lack modernization of the aggregate program. of capacity to inspect and enforce compliance. Some industry members have stated that the Ministry's 4.5 Final Rehabilitation limited enforcement has contributed to a lack of public trust and opposition to aggregate pits and quarries. 4.5.1 Ministry Did Not Have Processes This concern is significant enough for organizations to Ensure Aggregate Sites are Promptly representing both operators and municipalities,a key Rehabilitated After Extraction is Complete consumer of aggregates,to call for higher aggregate Ontario's Provincial Policy Statement states that,"to fees to pay for increased enforcement.In 2012'the recognize the interim nature of extraction,"aggregate Ontario Stone, Sand&Gravel Association and the pits and quarries must be rehabilitated to allow for Top Aggregate Producing Municipalities of Ontario future land uses.However,we found that the Ministry formed a committee to advocate for increased Ministry did not have mechanisms in place to ensure that aggre- enforcement paid for by higher aggregate fees,among gate extraction is,in practice,a temporary land use and other issues.In 2021,despite the 2019 increase in fees, that sites are promptly returned to productive use after both groups reiterated their continued support to the extraction is fully completed. Ministry for this approach. While final rehabilitation is required under the Act In addition to these concerns that aggregate fees once extraction is complete,it is up to the approval are too low to support the Ministry's inspection and holder to determine when extraction is finished.As enforcement activities,the fees may also be too low to such,there is no clear time frame for the Ministry to support other program goals,including to conserve begin enforcing the requirement for an approval holder aggregate resources and encourage aggregate recyc to undertake final rehabilitation of the site. ling,as set out in the Provincial Policy Statement(see Furthermore,there is some incentive for an Section 4.7.2). approval holder to retain its aggregate licence or RECOMMENDATION 6 permit,even if it is no longer actively extracting aggre- gate,rather than complete rehabilitation and surrender To effectively deliver the mandate of the Aggregate its approval.Rehabilitation can entail considerable Resources Act,we recommend that the Ministry of costs,depending on the particular property and the site Natural Resources and Forestry: plan requirements.For example,in 2022,The Ontario • assess the Province's full cost of operating its Aggregates Resources Corporation(TOARC) spent an current aggregate program,as well as the addi- average of$37,549 per hectare to rehabilitate sites to tional resources necessary to adequately enforce the baseline requirements of regrading and revegetat- aggregate policies, and ing.By contrast,the annual fee to maintain a permit or • explore options to recover the full program licence for a dormant aggregate site is less than$800. costs,including those related to enhanced While many aggregate operators properly rehabili- enforcement. tate their sites and promptly return the land to productive use after extraction is complete,we found numerous sites across the province that have not The Ministry of Natural Resources and Forestry been surrendered,even though extraction was no (Ministry) acknowledges this recommendation longer taking place on them.We analyzed extraction Page 355 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... data provided by TOARC and found that 1,524 sites Figure 18:Number of Dormant Aggregate Sites reported zero aggregate extraction in at least the past Source of data:The Ontario Aggregate Resources Corporation 10 years (see Figure 18).Of these,257 sites reported zero aggregate extraction for at least the past 25 years 25+ (since 1998).The sites that have sat dormant for at least 10 years represent more than 25,000 hectares of L 20-24 co land,approximately the size of Brampton,Ontario. o There may be valid reasons why a site sits dormant 15-19 for multiple years,other than the fact that the pit or 6 10-14 quarry has been fully extracted.A site may sit dormant because it does not have the specific type or quality of z 5-9 aggregate in demand by the local market at a point in time (and shipping heavy aggregates to farther markets 1-4 can be prohibitive),but may still have reserves of other 0 200 400 600 800 1000 aggregates that can potentially be used for future pro- jects.However,for sites that have sat dormant for many years,there is a risk that those sites have,in fact,fin- to the Aggregate Resources Act.Between 2013 and ished extraction and are avoiding rehabilitation efforts. 2022,roughly 8,000 hectares have been rehabili- Allowing sites to remain dormant for long periods tated and surrendered.Depletion rates of individual without final rehabilitation violates the notion that aggregate operations will vary based on market aggregate extraction is an interim land use,one of the conditions,proximity to larger population centres key tenets of aggregate management in the Provincial and demand for certain aggregate products. Policy Statement. RECOMMENDATION 7 4.5.2 Ministry Does Not Require Long-Term Monitoring to Ensure Final Rehabilitation of To give credence to the Provincial Policy State- Aggregate Sites Is Successful ment's recognition that aggregate extraction is an Once the Ministry accepts the surrender of an aggre- interim land use,and to ensure that disturbed land gate licence or permit,the approval holder no longer is returned to productive use in a timely manner has any obligations under the Act for that property. that accommodates subsequent land uses,we rec However,in some cases,it cannot be immediately ommend that the Ministry of Natural Resources and determined whether measures to rehabilitate the land Forestry develop and implement a strategy to assess have been fully effective.As such,long-term mon- sites that have been dormant for more than 10 years itoring is considered a best practice to ensure that and ensure that sites that have completed extrac rehabilitation has been successful.However,we found tion are rehabilitated and surrendered. that the Ministry does not require approval holders to monitor their rehabilitation measures over a longer term before it approves surrender requests. The Ministry of Natural Resources and Forestry As discussed in Section 2.2.4,an approval holder (Ministry) agrees with this recommendation and is may apply to surrender its licence or permit after it currently undertaking an analysis of rehabilitation deems a site's rehabilitation to be complete.Complete and dormant aggregate sites in Ontario.The Min- rehabilitation means the site has been regraded and istry notes that progressive and final rehabilitation the soil has been replaced and revegetated,so that are legal requirements of any approval pursuant the land is restored to its former condition,or to a Page 356 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4 �0 ; 4 �� gti condition that is similar to surrounding land uses. ensure that the site remains vegetated and rehabilita- For sites where below-the-water-table extraction has tion has been successful. occurred,complete rehabilitation typically involves cre- In 2008,TOARC,which is also responsible for ating a lake or pond,and revegetating the surrounding providing education and training on rehabilitation to area.If rehabilitation meets the specifications stated in interested parties,released best practice guidelines the Act,the regulation and the approval holder's site for rehabilitating aggregate pits and quarries.These plan,an aggregate inspector may accept the surrender best practices indicated that monitoring and reporting request. should be included as part of all rehabilitation plans, There are a number of examples across Ontario of even if it is not required by law. Similarly,the Ministry's former aggregate pits and quarries that have been suc- 2010 State of the Aggregate Resource in Ontario report cessfully rehabilitated back to a former land use or to a identified long-term monitoring of rehabilitated sites as new productive use.For example,after the completion a best practice.Despite this guidance,long-term mon- of extraction on a gravel pit in Fonthill,new techniques itoring is not required in Ontario.As part of regulatory used during progressive and final rehabilitation led changes made in 2020,however,the Ministry may to the successful growth of specialty crops,including require that applicants seeking to extract aggregate peaches,cherries and pears,on the site.In another within a prime agricultural area continue monitor- example,a former gravel pit in Hamilton was rehabili- ing after final rehabilitation has been completed. tated to become part of the horticultural rock garden While this is a positive step,it is too recent to evaluate collection at the Royal Botanical Gardens.During our whether it is being effectively implemented. audit,we visited several successfully rehabilitated sites, including a former gravel pit near Cambridge that has RECOMMENDATION 8 been converted into an aquaculture operation that To help ensure that final rehabilitation measures at raises rainbow trout.However,rehabilitation measures aggregate pits and quarries have been effective,we require both time and money,and not all operators recommend that the Ministry of Natural Resources exercise the same level of care and diligence in these and Forestry develop and implement procedures efforts. for confirming,at the time of surrender of approv- As such,long-term site monitoring is important to fully assess the effectiveness of rehabilitation.For als,that final rehabilitation measures have been example,monitoring species population numbers may successful and have not resulted in any unintended be needed to assess whether wildlife habitat is being re consequences. established, monitoring soil productivity levels maybe 11 STRY RESPONSE needed to assess whether a former agricultural site is being effectively returned to farmland.Long-term mon- The Ministry of Natural Resources and Forestry itoring can also detect any unintended impacts that (Ministry) acknowledges the importance of ensur- become apparent only later—for example,if revegeta- ing the successful and effective rehabilitation of tion efforts do not succeed,or if regrading results in pits and quarries.The Ministry will review current unwanted changes in water drainage patterns. policy and procedures with respect to the inspec- TOARC,which is responsible for rehabilitating tion and decision on the surrender of an aggregate legacy pits and quarries in Ontario (see Section 4.5.3), site.The Ministry will consider measures to improve monitors and revisits the sites that it rehabilitates for how staff determine that final rehabilitation has another two to five years (depending on the site and been completed in accordance with the licensee or landowner access)to check on soil development and permittee's site plan. Page 357 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... 4.5.3 TOARC Progressing with Rehabilitation are included.To date,TOARC has only rehabilitated of Legacy Sites on Private Land, but Ministry legacy sites on private land. Not Ensuring Crown Land Legacy Sites Are In 2018,the regulation under the Act,which sets Rehabilitated out how to distribute aggregate fees,was changed to After almost 30 years of the Ministry's and TOARC's allow a portion of the annual aggregate fees for permit- work rehabilitating legacy sites,most high-priority tees (for extraction on Crown land) to be put toward the program.Previously,only a portion of the annual legacy sites on private land have been rehabilitated aggregate fees for licensees (for extraction on private (with the exception of sites where TOARC was not land)were contributed to this program.However,the permitted access).By comparison,we found that the Ministry was not ensuring that legacy sites on Crown Ministry never directed TOARC to expand its efforts, land have been,or are being,rehabilitated.This does and the Ministry has made no final decision to formally not instil public confidence that the Ministry is effect- add legacy sites on Crown land to TOARC's rehabilita- ively fulfilling its role in managing Crown land,which tion responsibilities. is meant to be used and accessed by all Ontarians. Under the Public Lands Act,the Ministry is respon- From 1990—when the Act came into effect—until Bible for managing public,or Crown,land.However, 1997,the Ministry was responsible for rehabilitating the Ministry has limited records of where legacy sites legacy sites.The Ministry created an inventory of sites, on Crown land are and has made no attempt to cat- and developed a rating system to prioritize sites for egorize the risk these sites pose to public safety.As rehabilitation,considering public access and safety, noted above,TOARC has an extensive database,which environmental risks,size and visibility.For example, includes some limited information on legacy sites high-priority sites might contain unstable slopes,deep located on Crown land (acquired through both its own water,vertical cliffs and easy public access,while low- work and historical information provided by the Min- priority sites might have more gradual slopes and less istry).We were advised by the Ministry that because public access.In 1997,the Management of Abandoned 30 years have passed since the Aggregate Resources Act Aggregate Properties program was created,with came into effect,it has assumed that many sites have naturalized and that district offices had previously TOARC taking over responsibility for rehabilitating legacy sites (see Section 2.3.3). addressed any safety risks in their areas. Since the program's creation,643 legacy sites RECOMMENDATION 9 on over 905 hectares of private land have been rehabilitated.This includes 25 high-priority, 508 So that risks associated with legacy aggregate sites medium-priority and 72 low-priority sites,and 20 on Crown land are addressed,we recommend that with no priority rating.As of October 2023, 1,659 files the Ministry of Natural Resources and Forestry remained open in TOARC's database.This included 22 work with The Ontario Aggregate Resources Cor- high-priority, 1,161 medium-priority and 374 low-prior- poration to: ity sites,and 102 sites categorized as unknown priority. • update and clarify responsibility for rehabilitat- Despite their priority status,TOARC has stated that it is ing legacy sites on Crown land; and unable to conduct rehabilitation work on the remaining • identify and assess legacy sites on Crown land, 22 high-priority sites because the current private land- including the level of risk to public safety,and owners refuse to grant TOARC access to the sites. undertake the rehabilitation of any high-risk The Act assigns TOARC responsibility for rehabili- sites where feasible. tating legacy pits and quarries,but it does not explicitly state that legacy sites on both private and Crown land Page 358 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr 5n 0,?j 4� e9jU gtiq� . MINISTRY RESPONSE reserves of 3,337 million tonnes (545 million tonnes in The Ministry of Natural Resources and Forestry licensed quarries and 2,792 million tonnes in licensed acknowledges the recommendation and,with pits).The estimates in the study appeared to suggest that total available reserves were more than sufficient government direction,will work with The Ontario to meet future demand for the next two decades Aggregate Resources Corporation to clarify roles (2,220 million tonnes). and responsibilities with respect to identifying and However,the consultant who conducted the study rehabilitating any potentially high-risk abandoned cautioned against viewing these high-level estimates as aggregate sites on Crown land. a realistic indication of available supply.The consultant noted a high degree of uncertainty with the supply data 4.6 Supply and Demand for because of limitations with the information used to Aggregates estimate the quantity,quality and type of below-ground 4.6.1 Ministry Not Verifying Accuracy of aggregate resources. Supply Data The 2016 study used site plans (which outline the allowable extraction areas and depths of licensed We found issues with the quality of the underlying data pits and quarries),aerial photos from 2002 (the most that is used in studies commissioned by the Ministry recent available at the time),digital elevation data and to estimate the supply of aggregates in Ontario.We basic geological information to roughly estimate the also found that the Ministry did not have a process to amounts and types of aggregate reserves.However, verify the accuracy of this data.Having an accurate aggregate operators did not participate in the study, understanding of the availability of aggregate reserves which limited the study's ability to fill data gaps with (unextracted supply),as well as demand and consump- specific site assessments of the types and quality of tion trends for such resources,at the local and regional available reserves at operators'sites.The study also level is important so that the Ontario government can did not involve any field verification(such as taking make informed decisions about how it manages its samples of open site sections or from boreholes drilled aggregate resources. in unextracted areas)to evaluate the type and quality The Act states that the Ministry may,in adminis- of the unextracted aggregate reserves. tering the Act,initiate various studies relating to the The consultant therefore recommended that,in supply and demand for aggregates.To assist with addition to updating estimates with newer information gathering this important information,the Ministry as it becomes available,field verification should be con- previously commissioned five supply and demand ducted to improve data quality.In January 2023,the studies for aggregates,with the most recent study com- Ministry commissioned an updated supply and demand pleted in 2016.The 2016 study focused on the Greater study for the Greater Golden Horseshoe region,to be Golden Horseshoe region.Comparing both supply and completed by December 2023.The contract includes demand in a particular region,as opposed to the entire plans to use more up-to-date aerial photos and to province,is important because aggregates are gener- survey industry members on the different types, ally sought out as close as possible to where they are amounts and quality of aggregates in their individual needed,which minimizes the impacts of transporting reserves.In contrast to the previous study,the Ministry heavy aggregates long distances.The study focused on has proactively sought to gain industry support for this the Greater Golden Horseshoe region because it has the study,which has the potential to improve the informa- greatest need for aggregates in the province. tion it collects about aggregate reserves. The 2016 study estimated that the region would However,we noted that the industry survey was consume 111 million tonnes of aggregates per year over voluntary and,with a goal of providing confidential- the next 20 years.It also estimated that the region had ity to aggregate operators,anonymous.A voluntary, Page 359 of 420 ® 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... anonymous survey with no mechanism to verify the deemed the full report to be long and very technical, data creates a high risk of incomplete and inaccur- so the Ministry ultimately published only a summary ate reporting.Instead,there are other ways to obtain of the report,which did not include an estimate or higher-quality data while still addressing industry's description of high-quality reserves. confidentiality concerns.For example,the Ministry Detailed information about the type and quality already requires aggregate approval holders to provide of aggregates that are available relative to those in TOARC with confidential data on aggregate extraction, demand is important context.Aggregate materials which is audited by TOARC and publicly reported at the come in different sizes,shapes and chemical com- municipal level,rather than by site.However,the Min- positions.Different end uses require different types istry does not require industry to similarly report data and qualities of aggregate.For example,high-rise on the unextracted reserves remaining on aggregate developments and highway construction typically sites.Moreover,the contract for the 2023 study also only use high-quality concrete and asphalt pavement, did not include field verification for quality control. which can reduce future maintenance and repair costs. Lower-quality aggregates can be used as base (below 4.6.2 Lack of Publicly Available Supply the surface) material for roads,and even lower-quality and Demand Information Contributes to material can be used to backfill holes. Public Concern In the absence of detailed supply and demand infor- mation,stakeholders turn to other forms of available We found that the Ministry was not providing the information.For example,publicly available data on public and stakeholders with information to create annual extraction tonnage shows that approval holders a detailed and accurate picture of aggregate supply typically extract less than their maximum allowable and demand.Ontario's Provincial Policy Statement annual tonnage limits.This information may be seen is clear that there is no requirement that demand for to indicate that approved aggregate supply exceeds more aggregate resources be shown before making demand.However,the maximum-allowable annual more supply available.However,absent informa- tonnage is included in a licence or permit to mitigate tion on supply and demand,many stakeholders have the impacts of aggregate operations,particularly by concluded that there is an oversupply of aggregates limiting local truck traffic;it does not indicate the already approved for extraction.This contributes to fre- amount of aggregates available at a site. quent opposition to proposals for new or expanded pits In 2022,a coalition of environmental organizations and quarries.By publishing more detailed and accurate (comprising Environmental Defence,the Council of information about aggregate supply and demand,the Canadians,Water Watchers and the Wilderness Com- Ministry could help foster more informed discussions mittee) called for a moratorium on the approval of new and potentially reduce conflict among industry,com- aggregate sites in Ontario,arguing that the Ministry munity groups,municipalities and other stakeholders. had already approved the extraction of 13 times more As discussed in Section 4.6.1,the Ministry's most aggregate than is actually removed each year and, recent(2016) supply and demand study appeared to therefore,that no more pits or quarries are needed. suggest that available supply in the Greater Golden Several municipalities,including those with the highest Horseshoe region (3,337 million tonnes)was more volume of aggregate extraction in Ontario within than adequate to meet demand for the next two their borders (for example,Caledon,Halton Hills and decades (2,220 million tonnes).However,the study Milton)have also expressed support for a moratorium. also estimated that only 1,470 million tonnes (44%) of The coalition dismisses industry's claim that there is a the total reserves were high-quality,but the Ministry shortage of high-quality aggregate reserves,pointing to did not publish this information online.Ministry staff a lack of publicly released data to support it. Page 360 of 420 17.b) Brought by Deputy Mayor Lavoie, February-6,,��202,Notice�cf Mgti� RECOMMENDATIONcontinue to do so.In recent years,studies reviewing To improve public trust,better inform government supply of aggregate and related issues have been decision-making,and support more informed published in 2009 and 2016,with another to be discussions with and among stakeholders,we rec- completed in 2023.The 2023 study will include a ommend that the Ministry of Natural Resources and more detailed assessment of aggregate availability Forestry: on a geographic basis. • implement processes to obtain accurate and The Ministry strives to make all non-confidential complete data,including on the amounts,types information publicly available.The Ministry will and quality of available supply of aggregates; generally make all non-proprietary information, • establish a regular interval for updating supply including on estimated amounts,types and and demand data; and quality of available supply,available on its website • regularly publish all non-confidential aggregate or upon request. supply and demand data online,including infor- mation on estimated amounts,types and quality 4.7 Recycled Aggregate of supply. Recycled aggregate includes crushed concrete and MINISTRY RESPONSE asphalt pavement that is processed and reused in other building projects.Aggregate recycling can The Ministry of Natural Resources and Forestry occur within pits and quarries,which are regulated (Ministry) agrees with this recommendation.Going by the Ministry.Recycling can also occur in separate forward,the Ministry will retain leading industry aggregate recycling facilities,which are outside the engineering consultants,working with the Ministry Ministry's jurisdiction. and industry to implement modern technologies Recycled aggregate can,if of sufficient quality,be to provide more accurate and complete data on used in place of virgin aggregate.Its use can reduce the supply.Estimates for the upcoming study have been need for new or expanded pits and quarries,and the made using the best available satellite imagery and associated environmental and social impacts of extract- LiDAR data (laser-derived elevation data) to create ing virgin aggregate.Recycling aggregates also diverts reserve estimates for several hundred sites in the construction waste from landfill.However,recycling Greater Golden Horseshoe.The upcoming supply aggregates within a pit or quarry may also extend the and demand study is augmented by quality surveys life of an aggregate site,and may result in impacts on of over 100 individual operations and expands on neighbours and the environment. existing information and data gathered from earlier Ontario's Provincial Policy Statement states that comprehensive studies. aggregate resources must be conserved,including The Ministry also acknowledges the importance through aggregate recycling,where feasible.While of undertaking regular review of the availability of the Ministry does not have the power to increase the aggregate resources to meet market demand. use of recycled aggregate in Ontario on its own,it has Related to current market demand for aggre- the lead role in managing the province's aggregates. gate,each aggregate licence and permit is required Accordingly,the Ministry developed a policy in 2007 in to report annual production so annual demand is which it committed to"encourage the reduction,reuse well documented and understood. and recycling of aggregate materials in all facets of its The Ministry does undertake supply and partnerships"with the industry,ministries and others. demand updates on a regular basis and will Page 361 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... 4.7.1 Ministry Lacked Accurate Estimates for the Ministry's focus on meeting Ontario's aggregate Recycled Aggregate Use demand through approvals of new pits and quarries, The Ministry's most recent estimate is that 13 million rather than through alternatives such as recycling. tonnes of recycled aggregate is used annually,which RECOMMENDATION 11 is equivalent to 7%of Ontario's total aggregate use. However,the Ministry's estimate is for the year 2006, To make informed decisions regarding recycled almost two decades ago.The lack of recent data limits aggregate,we recommend that the Ministry of the Ministry's ability to assess trends on recycled aggre- Natural Resources and Forestry work with other rel- gate supply and use,and its ability to make informed evant ministries to: aggregate management decisions. • implement a system to track major sources of The consultant that provided the 2006 estimate to recycled aggregate supply and use in Ontario; the Ministry warned that Ontario lacked a methodol- and ogy or system to effectively track the use of recycled • regularly report publicly on summarized results. materials.The consultant recommended an approach for the government that included developing guide- M I N I$TRY RE$ lines on how and what materials to track,creating an online database for public agencies (such as municipal The Ministry of Natural Resources and Forestry governments)to input information on their recycled (Ministry) acknowledges the recommendation and will share it with the other ministries that are aggregate use,and reporting annually to promote the involved in the usage of recycled aggregate off a benefits of aggregate recycling. licensed aggregate pit or quarry.It is important In 2018,the Ministry developed a plan to survey to note that recycling of aggregate does not need aggregate operators to gather data on recycled aggre approval under the Aggregate Resources Act to occur gate imported and exported from their sites.However, outside of a pit or quarry(e.g.,sites with municipal that work did not proceed after a change in govern approval to recycle). ment in 2018. In April 2021,the Ministry started to require The Ministry will explore the feasibility of track- approval holders with new aggregate recycling oper- ing recycled aggregate on pits or quarries.However, ations to report on the amount of recycled material requiring operators to undertake reporting of leaving their sites.However,this reporting requirement recycled material at each site would result in addi- excludes the vast majority of sites where aggregate tional regulatory burden to the industry,and would recycling actually occurs.The requirement does not only report on a portion of aggregate recycling that occurs in Ontario. apply to sites that were approved to recycle aggregates before April 2021,or to sites where aggregates are recycled external to a pit or quarry.As a result,only 4.7.2 Low Fees for Extracting Virgin Material 1,000 tonnes of recycled material were reported in Provide Little Incentive to Use Recycled 2022.This reported value is 0.01%of the Ministry's Aggregate 2006 (most recent) estimate of annual recycled aggre In some jurisdictions,governments charge fees for the gate use in Ontario. extraction of virgin aggregate but not for the produc- At the time of our audit,the Ministry was com tion of recycled aggregate,which can help make the missioning a supply and demand study update (see use of recycled aggregate more cost-effective by com- Section 4.6).However,the contract for this study parison.While Ontario does charge fees only on virgin did not include work to update data on recycled aggregate extraction,we found that the fees were not aggregate as a source of supply.This omission reflects Page 362 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gy.5n 0,?J1; 4� e9JU gti1= high enough to provide a significant financial incentive 25%of total aggregate use) is more than three times to use recycled aggregate instead. higher than Ontario's estimated 7%. Multiple factors influence the cost of recycled aggregate,and therefore its economic competitiveness 4.7.3 Ministry Has Made Little Progress in compared to virgin aggregate.For example,purchasing Addressing Barriers to Recycled Aggregate recycled aggregate from a source close to where it will be used can reduce transportation costs compared to Despite Ministry commitments to encourage the use trucking virgin aggregate from a distant pit or quarry. of recycled aggregate,we found that the Ministry Conversely,rigorous processes to remove contaminants had made little progress addressing the barriers and ensure quality control can render recycled aggre- preventing a greater uptake of recycled aggregate gate more expensive than virgin materials. among consumers. A 2022 study commissioned by the Toronto and There are several barriers that limit the use of Area Road Builders Association analyzed the potential recycled aggregate,including technical ones.For benefits of using recycled aggregate in infrastructure example,virgin aggregate is typically preferred for projects.The study estimated that the cost to deliver high-performance applications,such as rut-resistant virgin"Granular A"aggregate to make roads and asphalt,because it provides greater assurance that parking lots in four sites in the Greater Toronto Area high-quality standards will be met.There are also would be$22—$24 per tonne.It also estimated that concerns that recycled aggregate can be contaminated recycled aggregate could potentially be$8 per tonne with foreign materials,which can affect the safety and cheaper(that is,cost$14—$16 per tonne) if transporta- performance of the recycled aggregate.For example, tion costs could be reduced by sourcing these materials metal rebar and other demolition waste can be mixed closer to the project rather than using virgin material in with the crushed concrete. from pits or quarries farther away.Although the avoid- Another barrier is resistance by some users of ance of paying aggregate fees could be considered aggregate that stems from a lack of information or another benefit of using recycled aggregate,the study's education. Several studies have highlighted a need authors did not even mention this potential benefit. for more education and promotion in this area.For Ontario's aggregate fees comprised only about 1%-3% example,in 2009,a Ministry consultant found little of the estimated purchase cost of virgin aggregate in support for the use of recycled aggregate by muni- the study. cipalities and recommended continuing education The United Kingdom(UK),by contrast,has a much on the benefits of recycled aggregate.In 2018,the higher extraction fee to encourage the use of recycled, Toronto and Area Road Builders Association commis- rather than virgin,aggregate.The 2023 UK fee for sioned a survey of 25 municipalities and found that virgin aggregate is equivalent to about$3.20 per tonne, municipal policies often prohibit or severely limit the approximately 14 times higher than what Ontario col- use of recycled aggregate in construction projects.The lected for extracting virgin aggregate in 2023 ($0.23 survey found that performance and reliability were the per tonne).The explicit objectives of the UK fee are municipalities'main considerations.The Association to address the environmental costs associated with concluded that there is an opportunity to encourage quarry operations,cut demand for virgin aggregate, municipalities to realize the benefits of using more and encourage the use of alternative materials where recycled aggregate.The Association suggested that possible.While a number of factors may contribute to municipalities can learn from each other and the Min- the UK's higher recycling rates,it is noteworthy that the istry of Transportation,which uses recycled aggregate use of recycled aggregate in the UK(making up roughly for highways. Page 363 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... A further barrier relates to concerns raised by some . MINISTRY RESPONSE stakeholders about the process of recycling aggregates The Ministry of Natural Resources and Forestry within pits and quarries.A lack of data that evaluates (Ministry) acknowledges this recommendation the risks of recycling within aggregate sites,and an and is working with the Ministry of Transportation, absence of best practices to address any such risks,con the Ministry of the Environment Conservation and tributes to these concerns. Despite past commitments to encourage aggregate Parks,and the Ministry of Municipal Affairs and recycling and provide education,the Ministry has made Housing to explore barriers to recycled aggregate very little progress.In 2007,the Ministry committed usage in Ontario.Based on the outcome of this,the to"encourage the reduction,reuse,and recycling of Ministry will work with other relevant ministries aggregate materials in all facets of its partnerships with and stakeholders to develop a plan to reduce bar- the public,the aggregate industry and other key minis- riers and establish best practices. tries."In 2014,the Ministry reaffirmed that education and information are the strongest tools to increase the 4.8 Approvals for Aggregate Licences acceptance and use of recycled aggregate materials. and Permits However,in 2019,the Ministry's internal review of its 4.8.1 Late or Absent External Technical aggregate recycling policy noted that"no guidance Reviews Mean Some Important Factors May documents or other records [from the Ministry were] Not Be Considered found that would indicate any initiative by the ministry to educate stakeholders or to promote the benefits of An important part of the application process is the recycling aggregates." external review of the application and associated In May 2023,during the course of our audit,the technical reports by other agencies with specialized Ministry established a multi-stakeholder working expertise to assess and comment on the potential group to share information on recycled aggregate.As impacts of the proposed new pit or quarry.Many part of its role,the group is to help identify barriers and agencies (such as the local municipality,conservation inform the development of best practices and policies authority and partner ministries) are sent the applica- to support access to,and the use of,recycled aggregate tion,and their comments can provide valuable input in Ontario.The group plans to meet four times over six for the Ministry.In particular,the Ministry relies on the months; it first met in June 2023 and identified issues expertise of the Ministry of the Environment,Conserv- to discuss at the three future meetings.Although these ation and Parks (Environment Ministry) on protecting meetings are an important first step,further action species at risk,and the expertise of the Ministry of will be required to remove barriers identified by the Agriculture,Food and Rural Affairs (Agriculture Min- working group. istry) on conserving agricultural land.We reviewed a sample of applications and found,however,that these RECOMMENDATION 12 expert reviews were not done consistently.Without To support the increased use of recycled aggregate a consistent approach,important factors included in and responsible recycling processes,we recommend the technical reports,such as protecting species at risk that the Ministry of Natural Resources and Forestry and preserving agricultural land,may not be reviewed work with stakeholders to develop and implement and commented upon by the appropriate agencies for a plan to reduce educational,informational and all approvals. financial barriers and establish best practices for the The external review process begins with appli- cants sending their application,including the relevant production and use of recycled aggregate. technical reports (see Appendix 7),to all applicable Page 364 of 420 17.b) Brought by Deputy Mayor Lavoie, Feb% �0 # ogti� agencies for review and comment.Any agency that addressed by modifying the site plan conditions during wishes to comment on the application must do so the aggregate application process.When comments are within the prescribed 60-day consultation time frame. not provided on the application,or are provided long The applicant must then work to address these com- after the legislated deadline and well into the period ments,including revising the application and site plan. in which applicants are making changes to address the Comments that are not submitted within the prescribed feedback received,the opportunity to improve a pro- time frame do not have to be addressed by the appli- posed application and site plan based on expert input is cant(unless the application is ultimately forwarded more likely to be missed. to the Ontario Land Tribunal,which has discretion to consider comments made outside the formal comment Agricultural Considerations period).The applicant then submits a final informa- Similarly,applicants must circulate their aggregate tion package to the Ministry that indicates how it has application to the Agriculture Ministry where the attempted to address all comments received. applicant has either submitted an Agricultural Impact We reviewed a sample of 15 final information pack- Assessment report,or has proposed aggregate oper- ages from applications that were approved in 2022, ations on prime agricultural land (having the highest and examined whether the Environment Ministry quality and capability for agriculture) and does not (Species at Risk Branch) and the Agriculture Ministry intend to restore the land to the previous soil quality. (Policy Division) reviewed and provided comments We reviewed all five final information packages within the prescribed consultation period.We found, from 2022 that were sent to the Agriculture Min- however,that these expert reviews were not done istry for comment.We found that in two (or 40%) of consistently,and important factors were not properly the five packages,the Agriculture Ministry did not considered or addressed in some approvals. respond to the request for comments at all,and in one (20%) of the packages,the Agriculture Ministry com- Species at Risk Considerations mented 123 days (four months) after the consultation We found that in four(or 27%) of the 15 information period ended. packages,the Environment Ministry did not respond at Unlike the review of species at risk,which is trig- all to the applicant's request to review the application gered for all applications that identify habitat of for concerns about species at risk,such as endangered threatened or endangered species, the only time an or threatened species.In another six(or 40%) pack- applicant must attempt to address agricultural com- ages,the Environment Ministry responded to the ments is if they are raised during the consultation request after the 60-day consultation deadline.In these period.Therefore,if the Agriculture Ministry misses six cases,the Environment Ministry responded an the consultation deadline or does not respond to appli- average of 184 days (six months) after the consultation cation review requests,applications for operations deadline,ranging from 26 to 455 days late. that will degrade agricultural land may be approved In addition to the request for the Environment without any conditions to minimize impacts. Ministry's review through the aggregate application process,every site that identifies habitat of threatened RECOMMENDATION 13 or endangered species also triggers a review by the So that important expert input from other agencies Environment Ministry under the Endangered Species is incorporated into aggregate licences and permits Act,2007 to ensure that proposed operations do not to mitigate the negative impacts from proposed harm the species or their habitat.While operations new aggregate pits and quarries,we recommend will therefore still be reviewed by the Environment that the Ministry of Natural Resources and For- Ministry through the Endangered Species Act,2007 estry work with the Ministry of the Environment, process,many concerns about species at risk can be Page 365 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Conservation and Parks;the Ministry of Agri- British Columbia,by contrast,takes cumulative culture,Food,and Rural Affairs; and any other effects into consideration before approving new commenting agencies to ensure a full review of aggregate pits and quarries.British Columbia has aggregate licence and permit applications within a framework on cumulative impacts that provincial the prescribed timelines. staff use to assess each new project across the natural resource sector—including aggregate operations—in the context of its combined or additive environmental, social and economic effects. The Ministry of Natural Resources and Forestry While the Ministry has not developed a provincial (Ministry) agrees that expert input from reviewing framework for assessing the cumulative impacts of agencies is an important input to the development aggregate operations,it has worked on developing two of a new aggregate authorization.Earlier this year, site-specific guidelines: the Ministry engaged with staff from both the Min • In 2010,the Ministry collaborated with the istry of the Environment,Conservation and Parks Grand River Conservation Authority and the and the Ministry of Agriculture,Food and Rural Ontario Stone, Sand&Gravel Association to Affairs to explain the aggregate approval process in develop best practice guidelines for addressing detail and outline the importance of commenting cumulative effects of new below-water aggregate within the required timelines.The Ministry is com operations in priority areas within the Grand mitted to exploring further opportunities with these River watershed.However,these guidelines are ministries,as well as any other commenting agen- geographicallylimited to the cumulative effects cies who express an interest in better understanding of aggregate operations on water quality and how to participate in the approvals process,to quantity in this particular area.Moreover,as ensure a full review of aggregate licence and permit they are only best practices and not required as applications within prescribed timelines. part of the approval considerations,Ministry staff do not take them into consideration when 4.8.2 Cumulative Impacts Not Taken into issuing aggregate approvals in this watershed. Consideration in Approvals • In December 2022,the Ministry formed a Some areas in Ontario—such as the Townships working group to develop a framework on cumulative impacts that Ministry staff can use of North Dumfries and Puslinch and the Town of Caledon—are naturally rich in aggregate deposits and to assess applications for new aggregate pits therefore have multiple licensed pits and quarries in and quarries on the Saugeen Peninsula (also close proximity.For example,we visited an area in known as the Bruce Peninsula).As part of this, Cambridge during our audit that had 11 pits located the Ministry has been working with the Saugeen within 2.8 kilometres of one another.The siting of mul- Ojibway Nation to determine whether aggregate tiple pits and quarries together can have cumulative operations are having a cumulative adverse (or combined) negative impacts on surrounding com- impact on traditional values and treaty rights.At munities,local roads,and ecosystems (such as a loss the time of our audit,the Ministry was working of local natural areas)beyond the individual impacts on an internal draft report on the status of black of any one site alone.We found,however,that the bears on the peninsula and how they are affected Ministry does not have guidelines or processes for staff by various development activities,including to consider the cumulative impact of multiple nearby aggregates.The Ministry told our Office that this aggregate operations when issuing approvals for new report will inform future discussions on how to aggregate licences or permits. consider the cumulative impacts of aggregate development on black bear populations. Page 366 of 420 17.b) Brought by Deputy Mayor Lavoie, February�6,,,202�NoticeGcf Mgti� A provincial cumulative impacts framework could interested parties to participate in municipal plan- provide guidance and processes for Ministry staff to ning processes to guide where aggregate resource consider the additive impacts of an additional aggre- development may be permitted to occur. gate operation within an area (beyond the regular As part of the application process under the consideration of impacts on an individual site basis) Aggregate Resources Act,there are technical reports, when issuing a licence or permit. Such a framework prepared by qualified professionals,that must could provide the Ministry with a fair and defensible support an application.These reports look at poten- approach for working with applicants to incorporate, tial impacts to the environment and the community. as needed,more stringent conditions or restrictions These include planning and land-use considera- in site plans and licences or permits—such as lower tions,haulage routes and truck traffic,a cultural daily maximum tonnages to limit truck traffic,reduced heritage report,noise assessment,natural environ- extraction depths,or increased dust control or noise ment impact assessment and a hydrogeological mitigation measures—to address the cumulative report,which includes an impact assessment when impacts imposed by a new or expanding operation on the potential for impacts exist. the environment and neighbours in an already heavily The Ministry has made regulatory changes burdened area. under the Aggregate Resources Act to strengthen environmental protections through enhanced RECOMMENDATIONstudies and source water protection,and require To minimize the cumulative impacts of aggregate additional reporting for site rehabilitation,which pits and quarries on the environment and nearby help assess cumulative impacts. communities,we recommend that the Ministry of Natural Resources and Forestry develop a frame- 4.8.3 Better Ministry Oversight of Self-Filed work to incorporate consideration of cumulative Amendments Needed impacts of aggregate operations when making deci- In September 2020,Ontario Regulation 244/97 under sions on new or amended approvals. the Act was amended to allow applicants to amend M I N ISTRY R their site plans or licences without Ministry approval for six different types of lower-risk changes (such The Ministry of Natural Resources and Forestry as changing the type of fencing or updating contact (Ministry) acknowledges the recommendation and information following the transfer of an approval to a will continue exploring approaches,including the new holder)provided that certain eligibility criteria development of a framework,to consider cumula- are met and specified conditions are followed.The tive impacts in decision-making. self-filed amendment process provides an opportun- The Ministry will continue its work to under- ity to increase efficiencies and reduce administrative stand the cumulative impacts of aggregate burdens for both industry and Ministry approvals staff. extraction activities on Aboriginal and Treaty rights However,we identified gaps in the Ministry's over- in the review of permit and licence applications. sight,which needs to be improved before the self-filed The Ministry also acknowledges that land-use amendment process is further expanded. planning conducted by municipalities is an effective Self-filed amendments can be submitted via a desig- way to address the cumulative impacts of various nated Ministry email address or the Natural Resources development activities,including aggregates,on Information Portal.They do not require Ministerial the environment and nearby communities and First approval,as long as the change is within the list of per- Nations.The Ministry will continue to encourage mitted activities.We found that self-filed amendments Page 367 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... submitted to the Ministry were only periodically Ministry staff therefore recommended that additional monitored by Ministry staff and were not consist- lower-risk activities be added to the regulation to ently reviewed to ensure they met the permitted list of reduce burden on staff and improve efficiencies for changes set out in the regulation.We reviewed all self- operators. In August 2023, the Ministry changed filed amendments submitted to the Ministry in 2022, O. Reg.244/97 to expand the list of self-filed amend- and found that 35 (or 48%) of the 73 submissions were ments to include the following five additional site plan not permissible.For example,impermissible self-filed changes:import materials for recycling where process- amendments that were submitted included changes to ing facilities have already been approved;change the the setback distance (the distance extraction will occur location of entrances and exits; add,remove or change from the licence boundary),alterations to the rehabili- the location of above-ground fuel storage tanks;allow tation plan,and a request for a licence surrender.Each portable processing equipment on site; and allow port- of these proposed amendments were not permissible able concrete or asphalt plants on site for public road for the self-filed process,and should have undergone authority projects. staff review and approval.According to the Ministry,it does not take any steps to verify self-filed amendments, RECOMMENDATION and instead relies on the attestations of applicants that To ensure compliance with Ontario Regulation their submissions comply with the regulation.As such, 244/97 under the Aggregate Resources Act,we rec- the Ministry has neither confirmed whether operators ommend that the Ministry of Natural Resources and implemented any of their self-filed changes,nor taken Forestry create and implement a system to review steps to prevent them from doing so. all submitted self-filed amendments to ensure the Additionally,we found that another three (or 4%) proposed activities are permissible. of the 74 submissions did not contain required infor- mation—a completed self-filed amendment form and MINISTRY RESPONSE an updated site plan.This means that Ministry staff were unable to conclude whether the proposed activity The Ministry of Natural Resources and Forestry qualified as a self-filed amendment.The Ministry inter- (Ministry) acknowledges the recommendation nally identified that self-filed amendments should be and will explore options to develop and implement reviewed to prevent impermissible activities from being a process to audit the submissions and quality of submitted as self-filed amendments.However,the Min- amendments without approvals (self-filed amend- istry had not yet implemented any such process,and ments) submitted by the regulated community. told us it believes the attestation process is sufficient. To ensure a consistent approach across all dis- The Ministry initiated the self-filed amendments tricts with respect to the receipt of amendment approach in September 2020 in an effort to improve without approval submissions,the Ministry will the efficiency of its approvals program.Prior to the continue to develop and provide training to ensure regulatory amendment,the Ministry had 292 amend- staff have the required knowledge to perform ment applications waiting to be processed in June their duties and initiate appropriate compliance 2020.However,an internal Ministry review in 2022 actions and follow up on aggregate licensees and found that the initial list of six allowable types of self- permittees who submit an ineligible or improperly filed amendments did not yield significant efficiencies. completed amendment without approval form. Page 368 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4 �04 �� gti 4.9 Information Systems and Policies individual sites,lacks the ability to track the progress of 4.9.1 Ministry's Outdated Information Systems applications for new licences or permits,amendments, Make It Difficult for Staff to Execute Duties and transfers and surrenders.The system is more than 30 for Applicants to Track Submissions years old and does not offer the functionality that the current approvals program requires.Because of the The Ministry uses paper records,five different informa- limitations of ALPS,Ministry approvals staff currently tion systems (see Figure 19) and Excel spreadsheets rely on four different non-integrated spreadsheets to to deliver different aspects of the aggregate resources track the progress of applications. program.The databases are limited in their ability to The Aggregate Site Inspection Application (ASIA) share information,which makes it challenging for Min- database,which has been in use since 2012,is primar- istry staff to execute their duties. ily used by staff at the district level to record inspection The existing Aggregate Licence and Permit System reports.It also includes digital site plans.However,it (ALPS),which contains basic information about does not record or track the use of other compliance Figure 19: Ministry of Natural Resources and Forestry Aggregate-Related Information Systems Prepared by the Office of the Auditor General of Ontario DetailsInformation SystemdW Aggregate Licence and • Internal database used by Ministry to manage approved licences and permits.Includes: Permit System(ALPS) contact information of approval holders; Implemented in 1992 site locations; and some compliance activities(e.g.,suspended and revoked sites). . Ministry can perform queries internally for information on existing and historical sites. Aggregate Site Inspection • Internal database used by site inspectors in district offices to store compliance and inspection records Application(ASIA) for aggregate operations.Ministry staff use it to: Implemented in 2012 generate inspection reports; generate province-wide inspection summary reports; and store digital site plans. . Ministry can filter/prioritize sites for inspection based on risk categories(e.g.,extraction depth,berms and setbacks). Natural Resources • Publicly accessible online application system. Information Portal(NRIP) , Aggregate operators use it to submit compliance assessment reports.The goal is to eventually allow Implemented in 2021 them to: submit a new approval application or amend an existing approval; and monitor the status of their submission. . Ministry uses Excel spreadsheets to track applications internally,but is working to move this function, and all other functions,to NRIP for internal use. NICHE Records • Used by the Enforcement Branch to manage cases of non-compliance referred to it by documenting: Management System occurrences of non-compliance; progress of investigations;and outcomes of prosecutions. Pits and Quarries Online • Publicly accessible online tool that provides information on licensed and permitted pits and quarries, including: licensee/permittee name; location; type of operation (i.e.,pit or quarry);and maximum allowable annual tonnage. Page 369 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... tools,such as warnings or rehabilitation orders,or the RECOMMENDATION status of compliance. To deliver the services of its aggregate program Furthermore,these databases are not integrated. more efficiently,we recommend that the Ministry of In fact,the Ministry does not have any centralized Natural Resources and Forestry integrate all exist- database that contains all information about each aggregate pit and quarry,including site plan and ing approval information,as well as compliance approval documentation,as well as compliance and information,into the Natural Resources Informa- enforcement data.Until recently,aggregate approvals tion Portal in a timely manner. (and all supporting documentation such as site plans) MINISTRY RESPOBSE were paper-based and stored at district offices.As of September 2023,the information relating to 26%of The Ministry of Natural Resources and Forestry active licences and permits has been scanned and digit- agrees and is prioritizing the integration of aggre- ized.This means,for example,that when approvals gate approval and compliance information in future staff review applications for an amendment,they must development of the Natural Resources Information request paper records from district offices and search Portal. shared folders for digitized documents,including email correspondence.They must also review ASIA to see an 4.9.2 Out-of-date Policies Cause Confusion applicant's most recent site plan. and Delays in the Approvals Process In January 2021,the Ministry made a commitment to issue all approvals,including those for aggregates, The Ministry's out-of-date policies and procedures through the Natural Resources Information Portal manual has contributed to delays in issuing aggregate (NRIP),a publicly accessible online application system approvals,and has left stakeholders confused about the that was implemented that year.The Ministry started applicable rules. integrating elements of the aggregate approvals The Ministry's Aggregate Resources Policies and process into NRIP in 2021.At the time of our audit, Procedures Manual (manual),which is posted on however,aggregate approval holders were able to use the Ministry's website,provides guidance to Ministry NRIP only to submit their annual compliance assess- staff on how the Act is to be implemented.As well, ment reports.The Ministry plans to integrate other aggregate operators,members of the public,and other aggregate program functions,including the informa- stakeholders rely on this manual—along with infor- tion contained in both ALPS and ASIA,into NRIP and mation on the Ministry's website—to understand the aims to complete the integration by 2026/27. regulatory framework. Ideally,Ministry staff and applicants would be able Despite its importance,however,the manual has to log into NRIP and view application details and trans- not been updated as a whole in almost 20 years.In action history,and applicants would also be able to most cases,individual policies and procedures date submit the documentation required for each approval. back to 2006 and do not include the recent regulatory Currently,applicants submit the required documenta- changes made in September 2020,April 2021,and tion by email and the only notification they receive January 2022. Significantly,some of these changes, is an automatic reply that the documents have been such as allowing applicants to self-file some types of received,with no information provided on next steps amendments,are not included in the manual. or timelines. Internally,the Ministry has identified that the manual is one of the most important resources appli- cants use during the application process,but that it Page 370 of 420 17.b) Brought by Deputy Mayor Lavoie, Feb%� �04Qgti is currently failing to meet applicants'needs because program.These frameworks outline processes to it lacks clear and up-to-date information.This out- collect,analyze and report on a program's perform- dated information increases the amount of time that ance and whether it is achieving its intended outcomes. aggregate specialists—the Ministry staff that process Without such a framework,decision-makers and the approvals—spend addressing applicants'questions public cannot determine how effectively the Ministry is during the approvals process.The Ministry is currently managing aggregate resources. updating the manual with an expected completion date The Treasury Board Secretariat has provided guid- of 2025,although the Ministry has noted that this time- ance to all ministries emphasizing the importance of line may change as Ministry priorities evolve. developing key performance indicators and targets to track performance,report on progress and drive RECOMMENDATION 17 continuous improvement.For over a decade,the Secretariat has encouraged ministries to develop per- To provide clearer guidance to staff about how formance measurement frameworks. to implement the Aggregate Resources Act,and to It is a best practice to establish and collect infor- applicants about their obligations during the appli- mation on performance measures that show whether cation process,we recommend that the Ministry of current actions are working and targets are being met. Natural Resources and Forestry update all sections For Ontario's aggregate resources program,such meas- of the Aggregate Resources Policies and Procedures ures would help inform what corrective actions need Manual by 2025,and release updated sections as to be taken to deliver the program in an efficient and completed. effective manner,while at the same time minimizing MINISTRY RESPONSE the impact of aggregate operations on the environment and nearby communities. The Ministry of Natural Resources and Forestry Our audit found that,since the 2019/20 fiscal year, (Ministry) agrees with this recommendation and the Ministry has had one key performance indicator has identified a number of priority policies to be that pertains to a service standard of determining, updated in a phased approach.The first batch of within 20 calendar days of receipt,whether appli- these policies will be released in the near future for cation requirements have been met for aggregate public and industry comment and review before licence applications.Apart from this one key perform- finalizing.Other policies have been identified by ance indicator,the Ministry had not established a the Ministry for update in subsequent stages of the performance measurement framework or any other manual update.Updated policies will be released performance indicators to measure outcomes of the once the consultation process is completed.Given aggregate program as they relate to the purposes of the number of policies requiring revision due to the Act.These could include indicators that measure program and legislative change,the review and the effectiveness of the Ministry's regulation of aggre- update of the Policies and Procedures Manual may gate operations (such as overall compliance rates),the extend beyond March 2025. rehabilitation status of excavated land,and the fre- quency of adverse impacts on the environment. 4.10 Ministry Lacked Performance Measurement Framework forRECOMMENDATION Aggregate Program To assess the effectiveness of its aggregate program We found that the Ministry had not developed aper- at achieving intended objectives,improve public formance measurement framework for its aggregate transparency about the impacts of aggregate Page 371 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... operations on the environment and nearby com- munities,and to drive continuous improvement,we recommend that the Ministry of Natural Resources and Forestry: • develop a performance measurement frame- work for its aggregate program,including meaningful,measurable,and outcome-based performance indicators with targets and time- lines; and • regularly report to the public on the status of these performance indicators and targets. EMMY RESP The Ministry of Natural Resources and Forestry (Ministry) agrees that a performance measurement framework would be helpful to assess and report on the effectiveness of the aggregate program.As a first step,the Ministry is committed to updating our policies and procedures and the information management systems that will improve how we collect and evaluate aggregate program data.As progress is made to implement Recommendations 16 and 17,the Ministry will explore opportunities to develop performance measures that include targets,timelines and a mechanism to provide status reports to the public. Page 372 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr ��gn o?je ju gti Appendix 1: Glossary Prepared by the Office of the Auditor General of Ontario Aggregates Gravel,sand,limestone,granite,or other rock that is excavated with the purpose of building things such as roads,highways,schools and hospitals,as well as making other products such as toothpaste and glass. Aggregate approvals The umbrella term for aggregate licences and aggregate permits. Aggregate licence An approval for a pit or quarry issued under the Aggregate Resources Act allowing for the excavation of aggregates on privately owned property.Licences are broken out into either Class A (for removal of more than 20,000 tonnes of aggregates annually)or Class B(for removal of 20,000 tonnes or less of aggregates annually). Aggregate permit An approval for a pit or quarry issued under the Aggregate Resources Act allowing for the excavation of aggregates that are Crown property,on land where the surface rights are Crown property,or from land under water. Aggregate Licence A Ministry database that contains information relating to the management of aggregate extraction, and Permit System and is used for issuing licences and permits across the province. Compliance An annual report that aggregate operators must submit to the Ministry that assesses their assessment report compliance with the Aggregate Resources Act,regulation,their site plan and the conditions of their approval. Cement Product made by heating various aggregates,such as limestone,shale,clay and crushed rock,at extremely high temperatures and then grinding the resulting substance to a fine powder.When mixed with water,it creates a paste,which is the primary ingredient to make concrete. Concrete Product made by combining aggregates(usually sand and gravel or crushed stone)with a paste made from water and cement.When the cement/water mixture hardens,it binds the aggregates into a rock-like mass.Concrete is the most widely used building material in the world. Dormant site A pit or quarry that is still subject to a valid licence or permit under the Aggregate Resources Act(i.e.,the approval has not been revoked or surrendered),but where extraction is no longer occurring. Legacy site A pit or quarry where operations stopped before the Aggregate Resources Act,which requires a licence or permit,came into effect.These sites were abandoned and left unrehabilitated. Pit A location where loose aggregates such as sand or gravel are being or have been excavated. Excavation from pits occurs through digging. Production report An annual report that aggregate operators must submit to The Ontario Aggregate Resources Corporation that sets out the quantity and type of aggregate extracted and removed from a site in each month during the previous year.Approval holders that received their approval after April 1, 2021,must also report the amount of recycled aggregate removed. Progressive rehabilitation The rehabilitation of disturbed land in phases as extraction continues elsewhere within a site. Progressive rehabilitation is required by the Act,and the phases and order in which they are to be completed must be set out in the site plan.Licence or permit conditions may also outline further requirements. Quarry A location where solid aggregates such as limestone or granite are being or have been excavated. Quarries are located at the surface of the land (rather than underground)and are rarely deeper than 30 metres.Excavation from quarries occurs through blasting. Recycled aggregate Used cement,concrete or asphalt,or construction or demolition waste,debris or by-products, that has been reclaimed and processed for reuse in other building projects,in place of virgin aggregates.Recycled aggregates are used to make various new construction materials,such as asphalt and concrete for roads and sidewalks. Page 373 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Rehabilitation Treatment of land from which aggregates have been excavated so that the use or condition of the land is restored to its pre-excavation condition or use,or to a condition compatible with the use of adjacent land. Reserves In-ground aggregate resources that can be readily accessed. Revoked licence or permit An approval that has been rescinded by the Minister of Natural Resources and Forestry.Under the Aggregate Resources Act the Minister may revoke an approval for various reasons,including:a contravention by the approval holder of the Act,regulation,site plan or condition;or the insolvency of the approval holder. Royalty A payment made to the Crown in recognition of the extraction of aggregates owned by the Crown. Under the Aggregate Resources Act,the minimum royalty is set at 50 cents/tonne,and increased annually to account for inflation.The Minister of Natural Resources and Forestry may set a higher rate or may allow exemptions. Site plan A legally binding document that contains the applicant's contact information,geographic information for the site,maps,and details relating to: • existing site features; • site operations; • rehabilitation plans; and • cross sections of the site. The Ministry of Natural Resources and Forestry has established standards that outline all required information. Surrendered licence or permit An approval that has been voluntarily relinquished by an approval holder.The Minister of Natural Resources and Forestry may accept the surrender if satisfied that the approval holder has paid all required annual fees,and has completed final rehabilitation of the site. The Ontario Aggregate A corporation that performs several duties on behalf of the Ministry of Natural Resources and Resources Corporation Forestry as outlined in an indenture between itself and the Ministry,including collecting and disbursing aggregate fees,rehabilitating legacy pits and quarries,and collecting and reporting extraction statistics. Page 374 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gygI4� ��Ugti LLocationof Quarries in Ontario Source:Ministry of Natural Resources and Forestry i i i i i QU O QU i O I ® O I I I j O I I I en® t j O N T A I ® �j �rcler Bay Tlmmin's f INNESOTA QSte. MICHIC,AN %A � ) flaw r \� WISCONSIN ronto } N ICHIGAN NEW YOR dsor f IOWA 1 I- - - ----�, Southern Ontario m ® Tern kaming ShA u © © O l //�� _ r Sault Stlo �z� O ©i G SutdbutryryL �s ® 1 rnar��e•,,� Q ae Lake © © North Bayer + Lake (\/) Q © Pembroke Gatinea�u`/ r Georgian Q Q V Ottawa t� ® GeorrQe�ne) m © o I• L Huron (1a 75 Huron) © a Q Cornwall Owen Sound c.rillia(DK� is L ,�,r�// © ® Brockville Simra= Q Q Bame` o f'.s:'1 Belleville aKingston Qborough Q Q Oshawa L Onmrin pert ontaricJ Toronb MICHIGAN r+ 10issi:St tW t St. Rochester t= -Hamilton Catharines int ® NEW and Rapids L dOn Syracuse °Sarnia YORK Lansing° � '�Buttalo 2'-� °ClOam-Kent L Erie Oe)r.it s rlec Erie) NF tl or O Ann Arbor JErteL__-----------_._.-- I I 8G ---__--T>Ir Page 375 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... LicensedAppendix 3: Ten-Year Average of Annual Extraction by 1 ip- Municipality, 1 1 Source of data:The Ontario Aggregate Resources Corporation T -► Ti i ing Sudbury Nipis in Ten-Year Average - ■ Manitoulin Renfrew madift 0-1 M 2-3 M 4-6 M 7-8 M 9-13 M M uskol rince Edward Co. Huro �irUurham Lam ► lagara Page 376 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gyged4� e��ugti Appendix i Oversight Prepared by the Office of the Auditor General of Ontario Ministry of Natural Resources and Forestry Policy Division Regional Provincial Operations Division Services Division Resources Planning Divisional Divisional Regions and (Southern,Northern Enforcement Branch Development Branch Delivery Branch Support Branch and Northwest) The Ontario Aggregate Resources Corporation ---Delegated responsibility (TOARC)* *TOARC is not part of this audit. Policy Division Develops policies,programs,regulations and legislation to manage Ontario's natural resources,including aggregates. Resources Planning and Development Branch Resources Development Section provides policy analysis,advice,and interpretation related to aggregates management. Regional Operations Division Implements policies and delivers programs related to natural resources,including aggregates,across Ontario. Divisional Delivery Branch Aggregates Section reviews and approves new aggregate licences and permits, and authorizes changes to existing approvals and surrenders of approvals. Divisional Support Branch Provides support for other branches,including data collection,digital services and program co-ordination. Regions District offices across the three regions inspect and oversee compliance at licensed and permitted sites,and refer cases of non-compliance to the Enforcement Branch,as necessary. Provincial Services Division Oversees a range of province-wide services,including:aviation,forest fire and emergency services;fish and wildlife services;and enforcement. Enforcement Branch Investigates cases of non-compliance and pursues charges and convictions. The Ontario Aggregate Resources Corporation • Acts as trustee of the Aggregate Resources Trust. • Rehabilitates legacy aggregate sites and unrehabilitated sites where the approval has been revoked. • Collects and disburses aggregate fees and royalties. • Collects and publishes statistics on aggregate extraction. • Conducts research and education on aggregates. Page 377 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Appendixi i i Direction* OperationsSiting Aggregate Prepared by the Office of the Auditor General of Ontario Planning Act(Provincial Policy Statement,2020) To establish a legislative framework for provincial land-use planning,with which all municipalities and other approval authorities must comply.The Provincial Policy Statement provides specific policy direction on matters related to land-use planning and development, including the siting of aggregate pits and quarries. States that aggregate resources are to be: . identified and protected for long-term use; . made available as close to market as possible,and that a demonstration of need for aggregates(including any type of supply/ demand analysis)shall not be required,regardless of the availability of other local aggregate resources; • extracted in a manner that minimizes social,economic and environmental impacts; and . conserved,including through aggregate recycling,where feasible. Requires progressive and final rehabilitation in order to recognize the interim nature of extraction,allow for subsequent land uses,and mitigate negative impacts. Greenbelt Act,2005(Greenbelt Plan,2017) To permanently protect land around the Greater Golden Horseshoe,including to protect against the loss and fragmentation of agricultural land,and give permanent protection to the natural heritage and water resources that sustain ecological and human health. • Prohibits new aggregate pits and quarries in significant wetlands,significant woodlands,or in the habitat of endangered or threatened species,in the Greenbelt's Natural Heritage System (with exceptions).Sets out enhanced final rehabilitation requirements for pre-existing aggregate operations. • Sets out a maximum allowable disturbed area limit for new aggregate operations in the Greenbelt's Protected Countryside,and requires pre-existing operations to rehabilitate any disturbed area that exceeds this limit. • Sets out additional criteria for applications for new aggregate operations in the Greenbelt(e.g.,requires applicants to demonstrate how the connectivity between key natural heritage features and key hydrologic features will be maintained). Niagara Escarpment Planning and Development Act(Niagara Escarpment Plan,2017) To provide for the maintenance of the Niagara Escarpment and land in its vicinity as a continuous natural environment,and to ensure only such development occurs as is compatible with that natural environment. • Prohibits aggregate pits and quarries in 76%of the area covered by the Niagara Escarpment Plan. . In the two areas where pits and quarries are allowed—the Escarpment Rural Area (23%)and the Mineral Resource Extraction Area (1%)—requires an additional development permit and plan amendment(for operations extracting more than 20,000 tonnes annually)from the Niagara Escarpment Commission. Oak Ridges orame onservat on XF,2001 (Oak Ridges Moraine Conservation Plan,2017) To protect the ecological and hydrological integrity of the Oak Ridges Moraine Area. . Prohibits new aggregate pits and quarries in 46%of the area covered by the Oak Ridges Moraine Conservation Plan (Natural Core Areas and Settlement Areas). • Allows aggregate extraction in 24%of the area (the Natural Linkage Areas),but not below the water table. . Allows aggregate extraction below the water table in the remaining 30%of the area(Countryside Areas). • Sets out strict rehabilitation requirements for the allowed aggregate operations. Page 378 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gygeg4� eg�U �ti� Places to Grow Act,2005(A Place to Grow:Growth Plan for the Greater Golden Horseshoe,2020) To support the development of complete communities with access to transit,employment,and a variety of housing. . Establishes policies restricting the location of new and expanded aggregate operations,and policies affecting the rehabilitation of aggregate sites within the Greater Golden Horseshoe. Provincial Parks and Conservation Reserves Act,2006 To permanently protect a system of provincial parks and conservation reserves. . Prohibits aggregate extraction in any provincial park or conservation reserve. *Prohibitions and restrictions in legislation(and supporting land-use plans)that limit the siting of aggregate operations are implemented through the adoption of municipal official plans. Page 379 of 420 ® 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... ProcessAppendix 6: i Obtain a New Aggregate Licence or Permit Prepared by the Office of the Auditor General of Ontario Step 1: Applicant prepares technical reports and site plan,and submits application to Ministry of Natural Resources Submission and Forestry(Ministry)for an aggregate licence or permit. to Ministry Ministry confirms if application is complete(within 25 days). Step 2: Applicant notifies public by:writing to landowners within 120 m of property;posting signage on property;and Notification and Consultation) posting in local newspaper.Applicant sends complete application package to relevant agencies(e.g., conservation authority and other ministries). Applicant holds public information session(10 to 50 Members of the public and agencies may submit days after notification)and makes application,site comments to applicant and Ministry within 60 days plan and technical reports available to public. of public notification. Ministry also provides comments on application. Step 3: Applicant must attempt to address all submitted comments. Addressing Comments Applicant amends application to reflect consultation Applicant provides commenters with an objection and submits consultation information to Ministry form for any comments that remain outstanding2. (within six months of public notification for aggregate permit or two years for licence). Commenters may submit objection form to Ministry to formally object(within 20 days of receiving form); otherwise comments are considered addressed or withdrawn 2. Step Submission Final S Applicant submits final information package to Ministry indicating how it has met all requirements and addressed all comments. to Ministry Step 5: Ministry staff review information and either Ontario Land Tribunal holds hearing and then Decision Process recommend that the Minister approve or refuse directs Minister to approve, refuse or approve the the licence,or refer the licence application to the application with conditions. Ontario Land Tribunal. For permits,the Director may approve or refuse the application. Minister approves, refuses or approves application Applicant may request hearing with Ontario Land with conditions. Tribunal if application is refused'. 1. As licences and permits are prescribed instruments under the Environmental Bill of Rights,1993,the Ministry is also required to conduct a separate consultation process pursuant to that law. 2. These steps apply to aggregate licences only(not to aggregate permits). Page 380 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr4gyg4� ��u �ti� Appendix 7: Site Plan and Technical Report Requirements for Applications for New or Amended - Approvals Prepared by the Office of the Auditor General of Ontario,based on the requirements set out in the Ministry of Natural Resources and Forestry's Aggregate Resources of Ontario Standards Applications for New Approvals Site plan:Gives background information about existing site features prior to extraction,operational information about the proposed site,and information about how a site is to be extracted (such as phasing,depth and types of equipment).It is the primary instrument used for administering the Aggregate Resources Act.Must include: . mitigation measures to be taken,where potential impacts have been identified; . monitoring programs to be followed,where recommended by technical reports or to address concerns raised; • areas to be avoided and protected; . map of the proposed location; and . proposed progressive and final rehabilitation plans. Summary statement: Depending on the application type,the summary statement may include background and operational information,rehabilitation plans,and hauling routes to/from the site. Technical reports and information: Gives technical and operational information to help assess the environmental and social impacts on the proposed site area.Depending on the proposed application,may require technical reports on the following: • maximum predicted water table; • natural environment(including impacts on habitat of endangered or threatened species); • cultural heritage; • agricultural impact assessment; • water report(for extraction below the water table); • noise assessment;and/or • blast design. Applications for Prescribed Significant Amendments to Approvals(see Appendix 9) Technical reports and information: Gives technical information to help assess the environmental and social impacts of the proposed significant amendment. • Applicants seeking to lower the depth of extraction below the water table must submit: a water assessment; a natural environment assessment; planning and land use considerations; and source water considerations. . Applicants seeking to expand into an adjacent road allowance must submit: a water assessment(if extracting below the water table); a natural environment assessment; a cultural heritage assessment; an agricultural assessment; planning and land-use considerations;and source water considerations. Page 381 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... Appendixof i i and Parks Approvals thal May be Required for Aggregate Operations Prepared by the Office of the Auditor General of Ontario Endangered Species Act,2007 To identify and protect species at risk(e.g.,endangered and threatened species)and their habitats,and promote the recovery of species that are at risk. . Aggregate operators must meet conditions to mitigate the impacts of pits and quarries on endangered and threatened species (e.g.,prepare and implement a mitigation plan; prepare and provide an annual report on the operation's effects on identified species at risk). For certain endangered species(named in regulation under the Act),the Environment Ministry may require a permit if an aggregate project or activity is expected to have an impact on the species or its habitat. Environmental Protection Act To provide for the protection and conservation of the natural environment. Aggregate operators must obtain an Environmental Compliance Approval for any air and noise emissions. . Establishes guidelines for excess soil brought into aggregate operations. Ontario Water Resources Act To provide for the conservation,protection and management of Ontario's waters and for their efficient and sustainable use. . Aggregate operators wishing to take or remove more than 50,000 litres of water per day(e.g.,to pump water out of a quarry) must obtain a Permit to Take Water. . Aggregate operators must obtain an Environmental Compliance Approval if discharging any wastewater back into the environment. 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O CO L to 0 L m C C m 2C O N Oxx- mU Cn L U O- L CO , a C a L J W ¢ ¢ i� ¢ U U N C6 C6 U _ CD L n C�6 O Q C O OCO O a U O O 70 >O GJ C '0 _ U UCm CO O Q CO :�_ [6 [6 T U C a C C a--� i s bn '� bD O C O C Q N E y :a' (6 U C U ' V7 Q1 O O [6 C a C O a Cn Cll O C:) l20 O ti0 a�-� C T QJ N iJ 70 V7 +-i O C C O m O C '+� O O C O O a--� cu U LCn O. O Up U O a cn O O — O by bD _ c •y a Q O � a� CD O U 0 Cl 7C3 O a�'-� U a�--� !n O 0 C n y = v 6Y U � •bA � = 61 CA ry+ v U) Q CD t1 C C y C �' 61 CA Gi 67 61 61 � a HT a eta O R Z eta to Page 383 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... E C O (O U N E U CU a E C06 C6 i cn O = E dJ 4J C i aj O ,+ U) > a--� Q U C L L O C E C O -0 U ID [O O .0 4 2i b�0 .Ln C a O CoEn CD C ;_ d C CO U CO C (CS O c6 CO 3 t10 O O i C i CO CO _ Q? O +' v U C O > O O y Cn }, O O :� U y0 C Li` C +--i +--i V7 iJ U U C _ _ N '+ a� o O d C C O CO U Q i 0 U Q1 N > In O a= CO Ln L a- U C C a0 O C (n C (O L CU C C70 i 0C U) dJ Oa- 0 [6 w = CT 1�8 . O 0 - Lr- > CO` i O 4 O G OCO O Ll y CO > Cl Ln > .0 O U O U Cn i o '> i C o m o a� U U U U U U O N a) N (? N Q? fl_ a fl_ Cx fl_ O bD Ln U) U) C C C Q? CO m CO CO CO m � E U�Db0.0 61 N iJ U) U Cn t]A l7D UA bn t]D O O O H ¢ ¢ ¢ ¢ ¢ U 0 0 o 72 O � a� � C6 c 0 CU O +� T W CU CO C >i O y0 L CO a'' YO U i CU U o � dJ i a--- In )aO CD E c6 C CO O O -' c6 CO CO O a--' dJ C dJ `~ a0 QUj y fl_ O fl_ 0 a� C O O cO fl_ c 0 En C _ CO CO O GJ O_ GJ L-R -0 � C C O C _ U _ C o CO Q? CO cn .+� CD fl_ 'C C CO = U N w C U O N fl_ C Q C bD O 0 O U C [O O U o E E O �' a L) o o c O n Q n - E " " c E a� Cc:)) o s — o O o c� o '+� o w OJ. cc CO E ) .0 " O c w T c° E E b o .a a� E o 3 0 2 0 c"i o a5 o 0 Cm o o con CO 2 wCc _ CO c o cn a � o 6 <n m n c a' `n c CO x = E � ai ai 3 ani o o a w a� a� E a� °1 a� +� bn +� an c� o o O cn n a =:te '� o a E co a co a, o i' >o c cn .E O 3 CO cn E GJ U 21 U .E o L) O d y m a m z = a m o Cc eo m 0 coi a C m a r+ N R y CD a s CL +. R o _ Ln Page 384 of 420 17.b) Brought by Deputy Mayor Lavoie, Febr ��gno?j4� eqjUqtiq� Appendix 11: Audit Criteria Prepared by the Office of the Auditor General of Ontario 1. The Ministry of Natural Resources and Forestry(Ministry) reviews applications for new and amended aggregate approvals and makes approval decisions in an efficient and effective manner and in accordance with the requirements and purposes of the Aggregate Resources Act,regulation,standards and policies. 2. The Ministry's operating requirements are sufficient to minimize the local impacts of aggregate operations on surrounding communities and the environment. 3. The Ministry has effective inspection and enforcement processes in place to ensure compliance by aggregate operators with the Aggregate Resources Act,and relevant regulations,policies,permits and licences. 4. The Ministry has timely,complete and accurate information about Ontario's aggregate resources to inform decision-making related to managing aggregate resources sustainably.The Ministry publicly reports on such information. S. The Ministry has processes to ensure that The Ontario Aggregate Resources Corporation complies with,and performs,all responsibilities in an effective and efficient manner as outlined in the Act,the regulation,the Indenture Agreement and its Memorandum of Understanding. 6. Through its own operations and oversight of The Ontario Aggregate Resources Corporation,the Ministry ensures that land from which aggregates have been excavated is effectively restored to its former use or condition,or is changed to another use or condition that is or will be compatible with the use of adjacent land. 7. The Ministry encourages the environmentally and socially responsible production and use of recycled aggregate. 8. The Ministry establishes meaningful performance targets related to the delivery and effectiveness of its aggregate resource program,and measures and publicly reports on progress toward targets. Page 385 of 420 17.b) Brought by Deputy Mayor Lavoie, February 6, 2024 Notice of Motion ... MAW Office of the Auditor General of Ontario 20 Dundas Street West, Suite 1530 Toronto, Ontario M5G 2C2 www.auditor.on.ca Cover photograph credit: ISBN 978-1-4868-7491-0 (PDF) ©iStockphoto.com/Marcin Pfd� 386 of 420 17.b) Brought by Deputy Maa6lr Savoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Algoma District Algoma District, Unorganized 87,439.90 87,439.90 Blind River, Town of 48,533.91 48,533.91 Bruce Mines, Town of/Plummer Additional Tp 1,684,206.01 1,684,206.01 Elliot Lake, City of/Spanish, Town of/The North Shore Tp 27,410.73 27,410.73 Hilton Tp 11,735.00 11,735.00 Huron Shores, Municipality of 711,113.36 711,113.36 Jocelyn Tp 63,171.00 63,171.00 Johnson Tp/Tarbutt&Tarbutt Add'I Tp 35,584.80 35,584.80 Laird Tp/St.Joseph Tp/Macdonald, Meredith &Aberdeen Add'I 6,678.00 6,678.00 Sault Ste. Marie, City of/Prince Tp/Wawa 723,724.77 723,724.77 3,399,597.48 0.00 Brant Brant, County of/Brantford, City of 2,833,794.42 2,833,794.42 Sub-Total 2,833,794.42 = 0.00=2,833,794.42 Bruce Arran-Elderslie, Municipality of 129,660.82 129,660.82 Brockton, Municipality of 54,533.17 54,533.17 Huron-Kinloss Tp 205,444.30 205,444.30 Kincardine, Municipality of 22,087.92 22,087.92 Northern Bruce Peninsula, Municipality of 125,408.35 125,408.35 Saugeen Shores, Town of 164,754.36 164,754.36 South Bruce Peninsula, Town of 374,802.42 374,802.42 South Bruce, Municipality of 710,687.43 710,687.43 Sub-Total 1,787,378.77 0.00 1,787,378.77 Chatham-Kent Chatham-Kent, Municipality of 239,840.64 239,840.64 Sub-Total 239,840.64 0.00 239,840.64 Dufferin Amaranth Tp/East Luther Grand Valley Tp 65,390.60 65,390.60 East Garafraxa Tp 878,529.21 878,529.21 Melancthon Tp 751,888.14 751,888.14 Mono Tp 225,555.00 225,555.00 Mulmur Tp 255,061.55 255,061.55 Sub-Total 2,176,424.50 0.00 2,176,424.50 Durham Brock Tp 1,141,601.80 1,141,601.80 Clarington, Municipality of 4,094,596.53 4,094,596.53 Oshawa, City of/Scugog Tp 131,712.45 131,712.45 Uxbridge Tp 2,805,370.67 2,805,370.67 Sub-Total 8,173,281.45 0.00 8,173,281.45 Elgin Bayham/West Elgin, Municipality of/Malahide Tp 153,101.40 153,101.40 Central Elgin, Municipalit of 303,874.67 303,874.67 Sub-Total EEL 456,976.07 0.00 456,976.07 3 Page 387 of 420 17.b) Brought by Deputy Maa6lr Savoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Essex Amherstburg, Town of/Leamington, Municipality of/Pelee Tp 2,594,659.00 51,531.00 2,646,190.00 Kingsville, Town of 226,687.00 226,687.00 Sub-Total 2,821,346.00 51,531.00 2,872,877.00 Frontenac Central Frontenac Tp 120,590.07 120,590.07 Frontenac Islands Tp 77,378.80 77,378.80 Kingston, City of 932,246.64 932,246.64 North Frontenac Tp 160,737.04 160,737.04 South Frontenac Tp 389,375.06 389,375.06 Sub-Total 1,680,327.61 0.00 1,680,327.61 Greater Sudbury Greater Sudbury, City of 2,401,164.16 2,401,164.16 Sub-Total 2,401,164.16 0.00 2,401,164.16 Grey Chatsworth Tp 428,137.44 428,137.44 Georgian Bluffs Tp 649,727.72 649,727.72 Grey Highlands, Municipality of 1,437,380.79 1,437,380.79 Meaford, Municipality of 563,477.38 563,477.38 Southgate Tp 520,156.01 520,156.01 The Blue Mountains, Town of 147,930.66 147,930.66 West Grey, Municipality of 1,068,512.66 1,068,512.66 Sub-Total M 4,815,322.66 0.00 4,815,322.66 Haldimand Haldimand, County of 1,063,124.00 1,063,124.00 Sub-Total 1,063,124.00 0.00 1,063,124.00 Haliburton Algonquin Highlands Tp 195,237.67 195,237.67 Dysart et al Tp 414,872.58 414,872.58 Minden Hills Tp/Highlands East Tp 183,903.44 183,903.44 Sub-Total 794,013.69 0.00 794,013.69 Halton Burlington, City of/Halton Hills, Town of 4,396,633.08 4,396,633.08 Milton, Town of 829,825.00 829,825.00 Sub-Total 5,226,458.08 0.00 5,226,458.08 Hamilton Hamilton, City of 7,882,434.00 7,882,434.00 Sub-Total 7,882,434.00 0.00 7,882,434.00 4 Page 388 of 420 17.b) Brought by Deputy Maa61e l avoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Hastings Bancroft, Town of/Limerick Tp 88,183.09 88,183.09 Belleville, City of 870,126.49 870,126.49 Carlo/Mayo Tp 5,118.00 5,118.00 Centre Hastings, Municipality of 219,268.74 219,268.74 Faraday Tp 19,939.92 19,939.92 Hasting Highlands, Municipality of 233,171.00 233,171.00 Madoc Tp 698,849.85 698,849.85 Marmora&Lake, Municipality of/Stirling-Rawdon Tp 37,095.89 37,095.89 Quinte West, City of 598,871.61 598,871.61 Tweed, Municipality of 54,670.02 54,670.02 Tyendinaga Tp 256,121.51 256,121.51 Wollaston Tp 36,443.29 36,443.29 Sub-Total 3,117,859.41 0.00 3,117,859.41 Huron Ashfield-Colborne-Wawanosh Tp 1,782,824.82 1,782,824.82 Bluewater, Municipality of 11,143.00 11,143.00 Central Huron, Municipality of 326,493.56 200,000.00 526,493.56 Howick Tp 652,120.71 652,120.71 Huron East, Municipality of 852,841.90 852,841.90 Morris-Tu rn berry, Municipality of 213,090.02 213,090.02 North Huron Tp 109,555.00 109,555.00 South Huron, Municipality of 51,834.08 51,834.08 Sub-Total 3,999,903.09 200,000.00 4,199,903.09 Kawartha Lakes Kawartha Lakes, City of 6,231,651.62 6,231,651.62 Sub-Total 6,231,651.62 0.00 6,231,651.62 Lambton Lambton Shores, Municipality of 382,988.26 382,988.26 Warwick Tp/Plympton-Wyoming, Town of 315,029.99 315,029.99 Sub-Total 698,018.25 0.00 698,018.25 Lanark Beckwith Tp/Drummond-North Elmsley Tp 276,638.41 276,638.41 Lanark Highlands Tp/Tay Valley Tp 1,552,530.28 1,552,530.28 Mississippi Mills, Town of 486,066.88 486,066.88 Montague Tp 273,783.77 273,783.77 Sub-Total 2,589,019.34 0.00 2,589,019.34 5 Page 389 of 420 17.b) Brought by Deputy Malyagle l avoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Leeds& Grenville Athens Tp/Front of Yonge Tp/Leeds and Thousand Islands Tp 685,162.24 685,162.24 Augusta Tp 49,487.36 49,487.36 Edwardsburgh-Cardinal Tp 327,115.17 327,115.17 Elizabethtown-Kitley Tp/Merrickville-Wolford,Village of 356,788.10 356,788.10 North Grenville Tp 511,145.56 511,145.56 Rideau Lakes Tp 131,363.61 131,363.61 Sub-Total 2,061,062.04 0.00 2,061,062.04 Lennox&Addington Addington Highlands Tp 10,603.51 10,603.51 Greater Napanee, Town of 362,499.88 362,499.88 Loyalist Tp 1,735,490.45 1,735,490.45 Stone Mills Tp 85,450.39 85,450.39 Sub-Total 2,194,044.23 0.00 2,194,044.23 Manitoulin District Assignack Tp/Billings Tp 18,984.00 18,984.00 Central Manitoulin Tp 29,829.16 29,829.16 Gordon/Barrie Island/Burpee&Mills Tp/Cockburn Island Tp 60,719.99 60,719.99 Northeastern Manitoulin &The Islands 269,271.46 269,271.46 Tehkummah Tp 11,926.36 11,926.36 Unorganized -Manitoulin D 3,768,509.59 3,768,509.59 Sub-Total 4,159,240.56 0.00 4,159,240.56 Middlesex Adelaide Metcalfe Tp/Strathroy-Caradoc Tp 161,710.55 161,710.55 London, City of 499,957.41 499,957.41 Lucan Biddulph Tp/North Middlesex, Municipality of 163,112.23 163,112.23 Middlesex Centre Tp 135,199.21 135,199.21 Thames Centre, Municipality of 2,400,274.64 2,400,274.64 Sub-Total 3,360,254.04 0.00 3,360,254.04 Muskoka Bracebridge 1,060,596.29 1,060,596.29 Georgian Bay Tp 13,753.00 13,753.00 Gravenhurst 257,193.88 257,193.88 Huntsville 1,196,250.12 1,196,250.12 Lake of Bays Tp 238,595.09 238,595.09 Muskoka Lakes Tp 314,678.88 314,678.88 Sub-Total Rho 3,081,067.26 0.00 3,081,067.26 Niagara Fort Erie, Town of/Pelham, Town of/Port Colborne, City of/ Wainfleet Tp 2,701,914.21 2,701,914.21 Lincoln, Town of/Niagara-on-the-Lake,Town of/Niagara Falls, City of 2,175,675.00 2,175,675.00 Sub-Total 4,877,589.21 0.00 4,877,589.21 6 Page 390 of 420 17.b) Brought by Deputy Maa6le�avoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Nipissing District Bonfield Tp 88,081.51 88,081.51 Calvin Tp/East Ferris, Municipality of 55,700.30 55,700.30 Chisholm Tp 21,941.00 21,941.00 Mattawan Tp/South Algonquin Tp/Unorganized -Nippissing D 15,104.40 15,104.40 North Bay, City of 473,132.85 473,132.85 Papineau-Cameron Tp 28,162.00 28,162.00 West Nipissing, Municipality of 549,585.54 549,585.54 Unorganized -Manitoulin D 6,063.31 6,063.31 Sub-Total 1,237,770.91 0.00 1,237,770.91 Norfolk Norfolk, County of 1,135,317.03 1,135,317.03 Sub-Total 1,135,317.03 0.00 1,135,317.03 Northumberland Alnwick-Haldimand Tp 528,164.66 528,164.66 Brighton, Municipality of 456,269.15 456,269.15 Cramahe Tp 1,797,657.74 1,797,657.74 Hamilton Tp 109,929.00 109,929.00 Port Hope, Municipality of 65,450.40 65,450.40 Trent Hills, Municipality of 163,257.63 163,257.63 Sub-Total 3,120,728.58 = 0.00 3,120,728.58 Ottawa Ottawa, City of 12,100,953.07 12,100,953.07 Sub-Total 12,100,953.07 T 0.00 12,100,953.07 Oxford Blandford-Blenheim Tp 533,709.95 533,709.95 East Zorra-Tavistock Tp/Norwich Tp 151,915.16 151,915.16 South-West Oxford Tp 2,067,208.29 2,067,208.29 Zorra Tp 4,993,524.99 4,993,524.99 Sub-Total 7,746,358.39 0.00 7,746,358.39 Parry Sound District Armour Tp/Burks Falls,Village of 30,985.42 30,985.42 Callander, Municipality of 45,427.00 45,427.00 Carling Tp/The Archipelago Tp/McKeller Tp 29,154.00 29,154.00 Joly Tp 38,774.24 38,774.24 Kearney, Town of 18,876.30 18,876.30 Macher Tp 58,820.90 58,820.90 Magnetawan, Municipality of 168,065.53 168,065.53 McDougall Tp/Parry Sound, Town of 42,355.74 42,355.74 McMurrich-Monteith Tp 16,651.80 16,651.80 Nipissing Tp 25,413.00 25,413.00 Perry Tp 53,827.54 53,827.54 Powassan, Municipality of 236,651.07 236,651.07 Ryerson Tp 59,949.91 59,949.91 Seguin Tp 634,062.08 634,062.08 Strong Tp 11,143.64 11,143.64 Unorganized -Parry Sound 126,326.66 126,326.66 Whitestone The Municipality of 27,828.44 27,828.44 Sub-Total 1,624,313.27 0.00 1,624,313.27 7 Page 391 of 420 17.b) Brought by Deputy Maa61e l avoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Peel Caledon, Town of 3,375,173.68 3,375,173.68 Sub-Total 3,375,173.68 0.00 3,375,173.68 Perth Perth East Tp/North Perth, Town of 532,364.81 532,364.81 Perth South Tp/St. Marys, Separated Town of 2,151,047.54 2,151,047.54 West Perth Tp 255,119.05 255,119.05 Sub-Total 2,938,531.40 0.00 2,938,531.40 Peterborough Asphodel-Norwood Tp 269,740.00 269,740.00 Cavan-Millbrook-North Monaghan Tp/Otonabee-South Monaghan Tp 437,606.20 437,606.20 Douro-Dummer Tp 250,722.95 250,722.95 Havelock-Belmont-Methuen Tp 1,376,292.49 1,376,292.49 North Kawartha Tp 62,763.32 62,763.32 Selwyn Tp 269,104.46 269,104.46 Trent Lakes, Municipality of 870,076.03 870,076.03 Sub-Total 3,536,305.45 0.00 3,536,305.45 Prescott&Russell Alfred& Plantagenet Tp 341,796.60 341,796.60 Clarence-Rockland, City of 91,829.60 91,829.60 East Hawkesbury Tp 451,682.00 451,682.00 Russell Tp 66,710.67 66,710.67 The Nation, Municipality of 275,243.46 275,243.46 Sub-Total 1,227,262.33 0.00 1,227,262.33 Prince Edward Co Prince Edward, County of 1,824,527.66 1,824,527.66 Sub-Total 1,824,527.66 0.00 1,824,527.66 Renfrew Admaston-Bromley Tp/Renfrew, Town of 313,705.42 313,705.42 Bonnechere Valley Tp 146,960.16 146,960.16 Brudenell, Lyndoc and Raglan Tp 36,495.36 36,495.36 Deep River Tp/Head, Clara&Maria Tp 31,911.00 31,911.00 Greater Madawaska Tp 10,916.00 10,916.00 Horton Tp 321,006.30 321,006.30 Killaloe, Hagarty and Richards Tp 63,886.10 63,886.10 Laurentian Hills 37,965.75 37,965.75 Laurentian Valley Tp 383,975.92 383,975.92 Madawaska Valley 172,043.25 172,043.25 McNab-Braeside Tp 517,353.34 517,353.34 North Algona-Wilberforce Tp 47,237.57 47,237.57 Petawawa, Town of 142,089.03 142,089.03 Whitewater Region Tp 161,005.33 161,005.33 Sub-Total 2,386,550.53 0.00 2,386,550.53 8 Page 392 of 420 17.b) Brought by Deputy Malyagle l avoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Simcoe Adjala-Tosorontio Tp/New Tecumseth, Town of 513,869.15 513,869.15 Clearview Tp 1,624,049.01 1,624,049.01 Coll ingwood,Town of/Essa Tp/Innisfil,Town of 51,357.82 51,357.82 Midland, Town of/Penetanguishine, Town of/ 346,358.38 346,358.38 Oro-Medonte Tp 2,345,923.52 2,345,923.52 Ramara Tp 3,262,544.86 3,262,544.86 Severn Tp 5,348,552.00 5,348,552.00 Springwater Tp 949,692.86 949,692.86 Tay Tp 203,369.00 203,369.00 Tiny Tp 573,332.80 573,332.80 Sub-Total 15,219,049.40 T 0.00 15,219,049.40 Stormont, Dundas& Glengarry North Dundas Tp 666,525.03 666,525.03 North Glengarry Tp/South Glengarry Tp 264,076.21 264,076.21 North Stormont Tp 1,946,844.99 1,946,844.99 South Dundas Tp 133,568.70 133,568.70 South Stormont Tp 862,791.80 862,791.80 Sub-Total� 3,873,806.73 0.00 3,873,806.73 Sudbury District Espanola, Town of/Baldwin Tp 41,808.23 41,808.23 French River, Municipality of 165,722.21 165,722.21 Markstay-Warren, Municipality of 40,435.02 40,435.02 Sables Spanish Rivers Tp/Nairn& Hyman Tp 60,003.83 60,003.83 Sudbury District, Unorganized 289,136.63 289,136.63 Sub-Total - 597,105.92 0.00 597,105.92 Thunder Bay District Conmee Tp 257,197.78 257,197.78 Neebing, Municipality of 19,751.08 19,751.08 Oliver Paipoonge, Municipality of 223,763.57 223,763.57 Shuniah Tp/Thunder Bay, City of 400,859.25 400,859.25 Thunder Bay District, Unorganized 797,254.41 797,254.41 Sub-Total 1,698,826.09 0.00 1,698,826.09 Waterloo North Dumfries Tp 5,737,758.75 5,737,758.75 Wellesley Tp 1,204,839.70 1,204,839.70 Wilmot Tp 1,092,159.50 1,092,159.50 Woolwich Tp 367,285.02 367,285.02 Sub-Total 8,402,042.97 0.00 8,402,042.97 9 Page 393 of 420 17.b) Brought by Deputy Maa6lr Savoie, February 6, 2024 Notice of Motion ... 2022 LICENCE AND WAYSIDE PERMIT PRODUCTION BY LOWER TIER MUNICIPALITY (Reported in Metric Tonnes) Wayside Municipality Licences Permits Total Wellington Centre Wellington Tp 1,078,027.16 1,078,027.16 Erin, Town of 1,212,074.02 1,212,074.02 Guelph-Eramosa Tp 246,285.20 246,285.20 Mapleton Tp 123,624.56 123,624.56 Minto, Town of 445,842.00 445,842.00 Puslinch Tp 4,428,170.08 4,428,170.08 Wellington North Tp 196,404.91 196,404.91 Sub-Total 7,730,427.93 0.00 7,730,427.93 York East Gwillimbury, Town of/Georgina, Town of 65,624.50 65,624.50 Whitchurch-Stouffville, Town of 562,245.00 562,245.00 Sub-Total 627,869.50 0.00 627,869.50 GRAND TOTAL 162,524,113.42 251,531.00 162,775,644.42 10 Page 394 of 420 18.a) 2024-002:A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2024-002 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2022-043 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Barrie Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Barrie Public Library Board, said agreement attached hereto as Schedule"A"and forming part of this by-law. 2. That By-law No. 2022-043 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14t" day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 395 of 420 18.a) 2024-002: A By-law to Authorize the Execution of a Contract betwee... Schedule to By-Law No.2024-002 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this Day of ,2024. BETWEEN BARRIE PUBLIC LIBRARY BOARD,in the City of Barrie AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, In the County of Simcoe WHEREAS the Barrie Public Library Board has agreed to provide library service to residents and taxpayers of the Township of Oro-Medonte, THEREFORE,it is mutually understood and agreed that The Corporation of the Township of Oro- Medonte will pay Barrie Public Library Board the sum of$212,341.00 for library service for Oro-Medonte residents and taxpayers for the year 2024. Day of 2024 Mayor,Oro-Medonte Chair,Barrie Public Library R.Greenlaw X ol J64* Clerk,Oro-Medonte Treasurer,Barrie Putfic Library Yvonne Aubichon Township of Oro-Medonte Library Services Agreement—Barrie 1 Page 396 of 420 18.a) 2024-002: A By-law to Authorize the Execution of a Contract betwee... CONTRACT FOR LIBRARY SERVICE 2024 between BARRIE PUBLIC LIBRARY BOARD 60 Worsley Street ("the Public Library Board") and The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO ("the Township") The Township and the Public Library Board agree as follows: 1.0 Description of Services: 1.1. The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Township. 1.2. The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Township. 1.3. The Public Library Board shall allow the residents of the Township full access to all Library services. 1.4. The Public Library Board may impose such fees as it considers proper for services and as allowed in the Public Libraries Act (RSO 1990 c.P.44, s. 23 (3)•) 2.0 Public Library Board's Warranties: 2.1. The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990, Chapter P44, as amended). 2.2. To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: Township of Oro-Medonte Library Services Agreement—Barrie 2 Page 397 of 420 18.a) 2024-002: A By-law to Authorize the Execution of a Contract betwee... a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; f) Provide resources, programs and services to meet defined community needs; g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3.0 Cost: 3.1. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Barrie Public Library Board the amount of $212,341.00 annually for library service for Oro-Medonte Township residents and taxpayers for the period beginning January 1, 2024 and ending December 31, 2024. 3.2. Payments shall be made to the Barrie Public Library on receipt of the invoice. 4.0 Reports: 4.1. The Public Library Board shall report usage statistics to the Township annually. 4.2. The Township shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 5.0 Limitation of Liability: 5.1. The Township shall not be liable for any injury, death or property damage to the Public Library Board, its employees, or agents or for any claim by any third party against the Public Library Board, its employees, or agents. Township of Oro-Medonte Library Services Agreement—Barrie 3 Page 398 of 420 18.a) 2024-002: A By-law to Authorize the Execution of a Contract betwee... 5.2. The Township shall not be liable for any incidental, indirect, special, or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 5.3. The Public Library Board will save, defend and keep harmless and fully indemnify the Township and each of its elected officials, officers, employees and agents of, from and against all manner of actions, suits, claims, executions and demands which may be brought against or made upon the Township, its elected officials, officers, employees and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred or paid by the Township, its elected officials, officers, employees and agents, or any of them, by reason of, or on account of, or in consequence of the fulfilment by the Public Library Board of its obligations under this Agreement including the default or breach by the Public Library Board of its obligations under this Agreement or by reason of any negligence or willful default of the Public Library Board, its officers, employees, agents or persons acting under its direction in connection with its obligations hereunder. 6.0 Cancellation: 6.1. Either the Township or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 7.0 Notices: 7.1. Notices under this Agreement shall be given in writing by personal delivery or by mail. 7.2. Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 8.0 Signing Authority: 8.1. Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting township by two (2) authorized Signing Officers. Township of Oro-Medonte Library Services Agreement—Barrie 4 Page 399 of 420 18.b) 2024-010:A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2024-010 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2022-045 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Orillia Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Orillia Public Library Board, said agreement attached hereto as Schedule"A"and forming part of this by-law. 2. That By-law No. 2022-045 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14t" day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 400 of 420 18.b) 2024-010: A By-law to Authorize the Execution of a Contract betwee... Schedule to By-Law No.2024-010 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this Day of ,2024. BETWEEN ORILLIA PUBLIC LIBRARY BOARD,in the City of Orillia AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, In the County of Simcoe WHEREAS the Orillia Public Library Board has agreed to provide library service to residents and taxpayers of the Township of Oro-Medonte, THEREFORE,it is mutually understood and agreed that The Corporation of the Township of Oro- Medonte will pay Orillia Public Library Board the sum of$73,238.00 for library service for Oro-Medonte residents and taxpayers for the year 2024 beginning January Is',2024,and ending December 315t 2024 with payment to be made upon receipt of invoices issued quarterly. Day of ,2024 Mayor,Oro-Medonte Chair,Orillia Public Library R.Greenlaw Clerk,Oro-Medonte Treasurer,Orillia Public Library Yvonne Aubichon Township of Oro-Medonte Library Services Agreement—Orillia I Page 401 of 420 18.b) 2024-010: A By-law to Authorize the Execution of a Contract betwee... CONTRACT FOR LIBRARY SERVICE FOR 2024 AGREEMENT between The Orillia Public Library Board 36 Mississaga Street West Orillia, ON L3V 3A6 ("the Public Library Board") and The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 ("the Township") The Township and the Public Library Board agree as follows: 1.0 Description of Services: 1 .1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Township. 1 .2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Township. 1 .3 The Public Library Board shall allow the residents of the Township full access to all Library services. 1 .4 The Public Library Board may impose such fees as it considers proper for services and as allowed in the Public Libraries Act (RSO 1990 c.P.44, s. 23 (3).) 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990, Chapter P44, as amended). 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; (b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; Page 402 of 420 18.b) 2024-010: A By-law to Authorize the Execution of a Contract betwee... (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3. 0 Cost: 3.1 THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Orillia Public Library Board the amount of $73,238.00 annually for library service for Oro-Medonte Township residents and taxpayers for the period beginning January 1 , 2024 and ending December 31 , 2024 with payment to be made upon receipt of invoices issued quarterly. 3.2 Payments shall be made to the Orillia Public Library on receipt of the invoice. 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Township. 5.2 The Township shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 5.3 The Public Library shall send Board Meeting Agendas and approved Board Meeting Minutes to the Township. Page 403 of 420 18.b) 2024-010: A By-law to Authorize the Execution of a Contract betwee... 6.0 Limitation of Liability: 6.1 The Township shall not be liable for any injury, death or property damage to the Public Library Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. 6.2 The Township shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 6.3 The Public Library Board will save, defend and keep harmless and fully indemnify the Township and each of its elected officials, officers, employees and agents of, from and against all manner of actions, suits, claims, executions and demands which may be brought against or made upon the Township, its elected officials, officers, employees and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred or paid by the Township, its elected officials, officers, employees and agents, or any of them, by reason of, or on account of, or in consequence of the fulfilment by the Public Library Board of its obligations under this Agreement including the default or breach by the Public Library Board of its obligations under this Agreement or by reason of any negligence or wilful default of the Public Library Board, its officers, employees, agents or persons acting under its direction in connection with its obligations hereunder. 7.0 Cancellation: 7.1 Either the Township or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting township by two (2) authorized Signing Officers. Page 404 of 420 18.b) 2024-010: A By-law to Authorize the Execution of a Contract betwee... 10.0 Inspection: 10.1 The Public Library shall maintain current up to date records for the purposes of the administration of this agreement and to provide accurate membership and usage statistics as requested by the Township for residents and taxpayers. 11.0 Duration: 11 .1 This Agreement shall, subject to Section 7 hereof, be in force and effect from January 1 , 2024 to December 31 , 2024. 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. DATE The Township of Oro Medonte (Seal) Signing Officer The Township of Oro Medonte (Seal) Signing Officer DATE January 10, 2024 Orillia Public Library Board Chair Orillia Public Library Board Secretary II II I I II I Library ri iic Page 405 of 420 18.c) 2024-012:A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2024-012 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year And to Repeal By-law No. 2023-059 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Midland Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Midland Public Library Board, said agreement attached hereto as Schedule"A"and forming part of this by-law. 2. That By-law No. 2023-059 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and passed this 14th day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 406 of 420 18.c) 2024-012: A By-law to Authorize the Execution of a Contract betwee... Schedule _ to By-law No. 2024-012. LIBRARY SERVICES AGREEMENT This agreement made in duplicate this Day of ,2024 BETWEEN MIDLAND PUBLIC LIBRARY BOARD, in the Town of Midland AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, In the County of Simcoe WHEREAS the Midland Public Library Board has agreed to provide library service to residents and taxpayers of the Township of Oro-Medonte, THEREFORE it is mutually understood and agreed that The Corporation of the Township of Oro-Medonte will pay Midland Public Library Board the sum of $6087.36 for library service for Oro-Medonte residents and taxpayers for the year 2024. Day of_ 1 _.2024 Mayor, Oro-Medonte Cha """' """"Ubracy R. Greenlaw Kim Weishar Clerk, Oro-MedonteqW Treasurer. Midland P Iic Library Yvonne Aubichon Patricia (Trish) Hayes Page 407 of 420 18.c) 2024-012: A By-law to Authorize the Execution of a Contract betwee... CONTRACT FOR LIBRARY SERVICE 2024 between MIDLAND PUBLIC LIBRARY BOARD 320 King st, Midland, ON L4R 3M6 fthe Public Library Board") and The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0("the Township") The Township and the Public Library Board agree asfollows: Description of Services: The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Township. The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Township. The Public Library Board shall allow the residents of the Townshlp full access to all Library services. The Public Library Board may impose such fees as ii considers proper for services and as allowed in the Public Libraries Act(RSO 1990 c.P.44, s. 23(3).) 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act(RSO 1990, Chapter P44, as amended). 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequenUy for reference service, and rare and fragile items; (b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; Page 408 of 420 18.c) 2024-012: A By-law to Authorize the Execution of a Contract betwee... 2 Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; 3 Ensure that the information provided to public library users is accurate, up-lo- date and is coordinated with other appropriate organizations; 4 Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; 5 Provide resources, programs and services to meet defined community needs; 6 Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 2.3 Cost: 2.4 THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro-Medonte will pay the Midland Public Library Board the amount of $6087.36 annually for library service for Oro-Medonte Township residents and taxpayers for the period beginning January 1, 2024 and ending December 31,2025. 2.5 Payments shall be made to the Midland Public Library on receipt of the invoice. 4.0 Municipal Representation on the Midland Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Township. 5.2 The Township shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 5.3 The Public Library shall send Board Meeting Agendas and approved Board Meeting Minutes to the Township. 6.0 Limitation of Liability: 6.1 The Township shall not be liable for any injury, death or property damage to the Public Library Board, its employees, or agents or for any claim by any third party against the Public Library Board, its employees or agents. Page 409 of 420 18.c) 2024-012: A By-law to Authorize the Execution of a Contract betwee... 6.2 The Township shall not be liable for any Incidental, Indirect, special, or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 6.3 The Public Library Board will save, defend and keep harmless and fully indemnify the Township and each of its elected officials, officers, employees and agents of, from and against all manner of actions, suits, claims, executions and demands which may be brought against or made upon the Township, its elected officials, officers, employees and agents or any of them and of, from and against all loss, costs, charges, damages, liens and expenses which may be sustained, incurred -or paid by the Township, its elected officials, officers, employees and agents, or any of them, by reason of, or on account of, or in consequence of the fulfilment by the Public Library Board of its obligations under this Agreement including the default or breach by the Public Library Board of its obligations under this Agreement or by reason of any negligence or willful default of the Public Library Board, its officers, employees, agents or persons acting under its direction in connection with its obligations hereunder. 2.6 cancellation: 2.7 Either the Township or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 4.2 Notices: 4.3 Notices under this Agreement shall be given in writing by personal delivery or by mail. 4.4 Notice by mail shall be deemed to have been given on the fourth business day after the date of mamng. 5.4 Signing Authority: 5.5 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting township by two (2)authorized Signing Officers. Page 410 of 420 18.d) 2024-013:A By-law to Authorize the Execution of a Contract betwee... The Corporation of the Township Of Oro-Medonte By-law No. 2024-013 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Public Library Board For a Term of One Year And to Repeal By-law No. 2023-060 Whereas the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides that the council of a municipality may, instead of establishing or maintaining a public library, enter into a contract with a public library board, union board or county library board for the purpose of providing the residents of the municipality with library services, on the terms and conditions set out in the agreement; And Whereas Council deems it desirable to enter into a Contract with The Severn Public Library Board; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro-Medonte and The Severn Public Library Board, said agreement attached hereto as Schedule"A"and forming part of this by-law. 2. That By-law No. 2023-060 is hereby repealed. 3. And That this by-law shall take effect on the final passing thereof. By-Law read a First, Second and Third time, and Passed this 14t" day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 411 of 420 18.d) 2024-013: A By-law to Authorize the Execution of a Contract betwee... Schedule_ to By-Law No.2024-0 I LIBRARY SERVICES AGREEMENT This agreement made in duplicate this Day of 112024 BETWEEN SEVERN PUBLIC LIBRARY BOARD, in the Township of Severn AND THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE, In the County of Simcoe WHEREAS the Severn Public Library Board has agreed to provide library service to residents and taxpayers of the Township ofOro-Medonte, THEREFORE,it is mutually understood and agreed that The Corporation of the Township ofOro- Medonte will pay Severn Public Library Board the sum of$18,999.00 for library service for Oro-Medonte residents and taxpayers for the year 2024. uay of 12024 f Mayor, Oro-Medonte flair,Sev m Public Library R.Greenlaw Clerk,Oro-Medonte Treasurer, Severn Public Library Yvonne Aubichon Township ofDro-Medonte Libraty Services Agreement-Severn I Page 412 of 420 18.e) 2024-018:A By-law to Appoint Building Inspectors and to Repeal By... The Corporation of the Township of Oro-Medonte By-Law No. 2024-018 A By-law to Appoint Building Inspectors and to Repeal By-law 2023-030 Whereas Section 3(2)of the Building Code Act, 1992, S.O. 1992, c.23, as amended provides that the Council of each municipality shall appoint such inspectors as are necessary for the purposes of the enforcement of the Act; And Whereas Section 3.1.4.1. Division C, Part 3 of the Ontario Building Code provides the authority for a person to be appointed under the Act as a Building Inspector; And Whereas the Council of the Corporation of the Township of Oro-Medonte did on the 241h day of May, 2023, enact By-law 2023-030, "A By-law to Appoint Building Inspectors"; And Whereas the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to repeal and replace By-law 2023-030; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro-Medonte outlined below be appointed as Building Inspectors for the Township of Oro-Medonte: Riley Hannan Dylan Hanson Garry McCartney Sherri-Lynn Moore Michael Ryan Delanie Spires Tammy Strangemore 2. That By-law 2023-030 is hereby repealed in its entirety. 3. That this by-law shall take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 14th day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, R. Greenlaw Clerk,Yvonne Aubichon Page 413 of 420 18.f) 2024-020: Being a By-Law to Authorize the Issuance of the Certific... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2024-020 Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance(Aboveground Services) for Owen Estates Subdivision, Registered Plan 51 M-1094 Whereas Section 51, Subsection (26)of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; And Whereas Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Southshore Isabella Estates Inc. in June 2016 to construct a residential development consisting of twenty-nine (29) lots on Grace Crescent and Dylan Avenue. And Whereas the Township received a request from the Developer's Engineer dated March 8, 2023, requesting the Township end the maintenance period and issue the Certificate of Maintenance and Final Acceptance; And Whereas the Township's Manager, Development Engineering has provided a recommendation dated December 6, 2023 regarding the completion of the two-year maintenance period and issuance of the Certificate of Maintenance and Final Acceptance; And Whereas with the above recommendation the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; Now Therefore the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Maintenance and Final Acceptance (Aboveground Services)for Owen Estates Subdivision, Registered Plan 51 M-1094, may now be issued by the Township in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Southshore Isabella Estates Inc. 2. That this by-law be considered the"Certificate of Maintenance and Final Acceptance" required by the Subdivision Agreement to be issued effective February 14, 2024. 3. That this By-law shall come into effect upon the date of passing hereof. By-law read a first, second and third time, and passed this 14 day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 414 of 420 18.g) 2024-021:A By-Law to Amend By-Law No. 2021-114, being a by-law to... The Corporation of the Township of Oro-Medonte By-Law No. 2024-021 A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the erection of Stop,Yield, and Do Not Enter signs within the Township of Oro- Medonte. Whereas Section 137 of the Highway Traffic Act, R.S.O. 1990, as amended, provides that the Council of a Municipality may by By-Law, provide for the erection of stop signs at intersections on highways under its jurisdiction and every sign so erected shall comply with Ontario Regulation 615;S6-12, as amended. And Whereas Council deems it necessary to amend By-Law No. 2021-114. Now Therefore the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That Schedule "A: STOP SIGNS" to By-Law No. 2021-114 be amended to add: Name of Direction of Travel Intersecting Highway Name Highway Grace Crescent Westboud Dylan Avenue North le Grace Crescent Westbound Line 13 North Dylan Avenue Southbound Grace Crescent 3. That this By-Law shall come into force and take effect on the date of its final passing. Read a First, Second and Third time, and passed this 14th day of February 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 415 of 420 18.h) 2024-022:A By-law to Name, Establish and Assume Highways Within t... The Corporation of the Township of Oro-Medonte By-law No. 2024-022 A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte All of Grace Crescent and Dylan Avenue, Plan 51 M-1094 Whereas Section 11(3)of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by-laws with respect to highways; And Whereas Section 31(2)of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that land may only become a highway by virtue of a by-law establishing the highway; And Whereas Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; And Whereas Section 61(1)of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway; And Whereas Council at their February 14th, 2024 meeting approved By-law 2024-020 issuing the Certificate of Substantial Completion and Final Acceptance for the Owen Estates Subdivision; And Whereas Council of the Township of Oro-Medonte deems it necessary to name, establish and assume for use highways within the boundaries of the Township of Oro- Medonte listed on Schedule `A' attached hereto; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That all highways listed in Schedule"A"of this by-law are hereby named, established and assumed for use as a public highway; 2. That the names for the public highways identified in Schedule"A"shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. 3. That the attached Schedule"A"shall form part of this By-law; 4. That this by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 14th day of February 14, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 416 of 420 18.h) 2024-022:A By-law to Name, Establish and Assume Highways Within t... Schedule "A" to By-law No.2024-022 for The Corporation of the Township of Oro-Medonte Named, Established and Assumed for Use as a Public Highway Street Names Description PIN Registered Plan 51 M-1094, more particularly described PCL 5-1 SEC 51- Grace Crescent MED-14; PT LT 5 CON 14 MEDONTE and PT 1 51 R6537 58530-0140 (LT) Dylan Avenue EXCEPT 51 M314; S/T LT 184911; Township of Oro-Medonte, County of Simcoe Page 417 of 420 18.i) 2024-024:A By-law to amend the zoning provisions which apply to I... The Corporation of the Township of Oro-Medonte By-Law No. 2024-024 A By-law to amend the zoning provisions which apply to lands at Part of Lot 4, Concession 4 (Oro) Township of Oro-Medonte 2022-ZBA-08(Eagles Landing Estates Ltd.) Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Sections 34 and 36 of the Planning Act, R.S.O. 1990, c.P.13; And Whereas Council deems it appropriate to rezone the lands. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A15' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part of Lot 4, Concession 4 (Oro), Township of Oro-Medonte, County of Simcoe, from Agricultural/Rural (A/RU)to Residential One Exception 355(R1*355)and Open Space (OS)Zone, as shown on Schedule"A"attached and forming part of this By- law. 2. Section 7—Exceptions of Zoning By-law 97-95 as amended is hereby further amended by adding the following subsections: "7.355 *355—Part of Lot 4, Concession 4(Oro) Notwithstanding the provisions of Section 4.0, Table B1 Use Standards R1 Zone, the following provisions shall apply to single detached dwellings: a) Minimum Lot Area 900.0 square metres b) Minimum Lot Frontage 20 metres c) Minimum Front Yard Setback to Dwelling 4.5 metres d) Minimum Front Yard Setback to Attached Garage 6.0 metres e) Minimum Interior Side Yard Setback 1.2 metres f) Minimum Exterior Side Yard Setback 3.0 metres g) Maximum Building Coverage 50% For the purposes of this By-law, building setbacks shall be measured from the lot line prior to the dedication of 0.3 metre reserves, where required. Notwithstanding the provisions of Section 5.9.1, unenclosed porches and balconies may encroach into the exterior side yard setback a distance of not more than 1.5 metres on lands zone R1*355." 3. Schedule "A"attached is declared to form a part of this By-law. 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. By-Law read a First, Second and Third Time, and Passed this 14th Day of February, 2024. The Corporation of the Township Of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 418 of 420 18.i) 2024-024:A By-law to amend the zoning provisions which apply to I... Schedule "A" To By-Law No. 2024-024 The Corporation of the Township of Oro-Medonte ElLands to be rezoned From the Agricultural/Rural (A/RU) Zone to the Residential One Exception 355 (R1"355) Zone F-I Lands Rezoned From the Agricultural/Rural (A/RU)Zone to the Open Space (OS) Zone This is Schedule"A"to By-Law 2024-024 passed the 141" day of February, 2024 The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon (Application 2022-ZBA-08) Page 419 of 420 20.a) 2024-025: Being a By-Law to Confirm the Proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2024-025 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 14, 2024 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 14, 2024, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 14th day of February, 2024. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 420 of 420