01 10 2024 Council MinutesJ �
Township of /fie
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, January 10, 2024 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk, Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Nelly Morrow, Director, Finance/Chief Financial Officer; Tamara Obee,
Director, Human Resources; Brent Spagnol, Director, Development
Services; Michelle Jakobi, Director, Environmental Services; Yvonne
Aubichon, Clerk; Andy Karaiskakis, Manager, Planning Services, Paul
Zhao, GIS Analyst; Jason Scharapenko and Patrick Howse, Information
Technology Technicians (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Meeting Minutes — Wednesday, January 10, 2024
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C240110-1
Moved by Clark, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, January 10, 2024 be
received and adopted.
Carried.
Motion No. C240110-2
Moved by Young, Seconded by Bard
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C240110-3
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now go in Closed Session at 3:03 p.m. to discuss
• Labour relations/employee negotiations (Staffing Update).
Carried.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
b) Motion to Rise and Report.
Motion No. C240110-4
Moved by Bard, Seconded by Schell
Be it resolved that we do now Rise at 3:30 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk, Tamara Obee, Director, Human Resources.
Motion No. C240110-5
Moved by Hutcheson, Seconded by Bard
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Traffic Safety Advisory Committee meeting held on Monday, November 27,
2023.
b) Minutes of Council meeting held on Wednesday, December 13, 2023.
c) Minutes of Special Council meeting held on Wednesday, December 20, 2023.
d) Minutes of Council meeting held on Wednesday, December 20, 2023.
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Council Meeting Minutes — Wednesday, January 10, 2024
Motion No. C240110-6
Moved by Schell, Seconded by Hutcheson
Be it resolved that the draft
a) Minutes of the Traffic Safety Advisory Committee meeting held on Monday, November
27, 2023.
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, December 13, 2023;
c) Minutes of the Special Council meeting held on Wednesday, December 20, 2023;
d) Minutes of the Council meeting held on Wednesday, December 20, 2023
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated November 20, 2023 from the Canadian Association of Certified
Planning Technicians (CACPT) re: Paul Zhao, GIS Analyst, Recipient of the 2023 Merit
Award - Geomatics.
Motion No. C240110-7
Moved by Young, Seconded by Clark
Be it resolved
1. That the correspondence dated November 20, 2023 from the Canadian Association of
Certified Planning Technicians (CACPT) re: Paul Zhao, GIS Analyst, Recipient of the
2023 Merit Award - Geomatics be received.
2. That Paul Zhao, GIS Analyst, be recognized under the Mayor's signature.
7. Public Meetings:
None.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
8. Deputations/Presentations:
a) Deputation by Jacob Hanlon, Food Cycle Science re: Municipal Food Waste Diversion
Program.
Motion No. C240110-8
Moved by Bard, Seconded by Lavoie
Be it resolved that the deputation provided by Jacob Hanlon, Food Cycle Science re:
Municipal Food Waste Diversion Program be received.
Carried.
b) Presentation by Byron Tan, Manager, Watson & Associates Economists Ltd. re: 2024
Development Charges Council Workshop.
A revised PowerPoint presentation was presented.
Motion No. C240110-9
Moved by Clark, Seconded by Schell
Be it resolved that the presentation provided by Byron Tan, Manager, Watson & Associates
Economists Ltd. re: 2024 Development Charges Council Workshop be received; and that
staff and Watson & Associates Economists Ltd. proceed as outlined.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
11. Reports of Municipal Officers for Action:
a) FI2024-01, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Interim Tax
Levy, Penalties & Interest [Refer to Item 18a)].
Motion No. C240110-10
Moved by Schell, Seconded by Young
Be it resolved
1. That FI2024-01, Nelly Morrow, Director, Finance/Chief Financial Officer re: 2024 Interim
Tax Levy, Penalties & Interest be received and adopted.
2. That the draft by-law to levy amounts on the assessment of property in the local
municipality rateable for local municipality purposes as per the Municipal Act, 2001, S.O.
2001, c. 25, s. 317 be brought forward for Council's consideration.
Carried.
b) FI2024-02, Nelly Morrow, Director, Finance/Chief Financial Officer re: Investment
Activity.
Motion No. C240110-11
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That FI2024-02, Nelly Morrow, Director, Finance/Chief Financial Officer re: Investment
Activity be received and adopted.
2. That the Director, Finance/Chief Financial Officer execute the recommended 2024
investment plan.
3. That the Director, Finance/Chief Financial Officer execute a request for investment
services to enable the Township to engage with financial experts to maximize investment
strategies.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
c) DS2024-004, Andy Karaiskakis, Manager, Planning Services re: Consultation on
Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20.
Motion No. C240110-12
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That DS2024-004, Andy Karaiskakis, Manager, Planning Services re: Consultation on
Potential Revocation of Minister's Zoning Order Ontario Regulation 609/20 be received.
2. That Council direct Planning staff to make a submission to the Ministry of Municipal
Affairs and Housing based on the comments as outlined in DS2024-004 through the
Environmental Registry of Ontario (019-7996) as the Township's submission on the
Ministry's Consultation on Potential Revocation of Minister's Zoning Order Ontario
Regulation 609/20 to support the revocation of the MZO as it applies to the subject
property.
Carried.
12. Reports of Municipal Officers for Information Only:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw; Deputy Mayor
Lavoie, Councillors Bard and Schell.
b) Mayor Greenlaw; and Deputy Mayor Lavoie, re: County of Simcoe, Committee of the
Whole Report CCW - 2024-019, County of Simcoe Regional Review Submission to
Provincial Standing Committee.
Motion No. C240110-13
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the correspondence presented by Mayor Greenlaw; and Deputy Mayor Lavoie, re:
County of Simcoe, Committee of the Whole Report CCW - 2024-019, County of Simcoe
Regional Review Submission to Provincial Standing Committee be received.
2. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to represent Council in
making a submission to the Standing Committee on Heritage, Infrastructure and Cultural
Policy that confirms the Township of Oro-Medonte's position.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson, Bard and Young.
15.Consent Agenda:
a) Nottawasaga Valley Conservation Authority re: Minutes of meeting held on November
24, 2023 and Highlights of meeting held on December 8, 2023.
Staff Recommendation: Receive for Information Only.
b) Lake Simcoe Region Conservation Authority re: Minutes of meeting held on November
24, 2023.
Staff Recommendation: Receive for Information Only.
c) Township of Oro-Medonte, 2024 Citizen/Senior of the Year, Nominations Open,
Deadline, March 8, 2024 12:00 p.m. (Noon).
Staff Recommendation: Receive for Information Only.
Motion No. C240110-14
Moved by Bard, Seconded by Clark
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Nottawasaga Valley Conservation Authority meeting held on November 24,
2023 and Highlights of meeting held on December 8, 2023.
Received for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 24,
2023.
Received for Information Only.
c) Township of Oro-Medonte, 2024 Citizen/Senior of the Year, Nominations Open, Deadline,
March 8, 2024 12:00 p.m. (Noon).
Received for Information Only.
16. Communications/Petitions:
None.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
17.Notice of Motions:
a) Brought by Councillor Hutcheson, December 7, 2023
Notice of Motion for January 10, 2024 Council meeting
To be dealt with at the January 24, 2024 Council meeting
Whereas the Township of Oro-Medonte currently has no tree cutting by-law in place;
And Whereas our geographically unique and environmentally sensitive Township has a
significant tree canopy;
And Whereas given that said canopy is an integral part of the Oro Moraine and
watershed system, such a by-law can be explored to work in concert with current and
future plans of development within the Township;
And Whereas, the Township's Strategic Plan objectives, that were adopted in
December, 2023, Phase 1 Implementation (2024-2025), included the following:
• 5.3 Review of policies to protect the Township's natural environment (Tree Canopy,
Park/Public Spaces, ESA);
Now, therefore be it resolved that the Township of Oro-Medonte Development Services,
Planning Department bring forward a report on a tree cutting by-law within the
Township.
18. By -Laws:
a) 2024-003: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
Motion No. C240110-15
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2024-003
a) By -Law No. 2024-003: A By-law to provide for an interim tax levy and to provide for the
payment of taxes and to provide for penalty and interest
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, January 10, 2024
19.Closed Session Items (Unfinished Items):
None.
20.Confirmation By -Law:
a) 2024-004: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 10, 2024.
Motion No. C240110-16
Moved by Clark, Seconded by Bard
Be it resolved that By -Law No. 2024-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 10, 2024 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C240110-17
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now adjourn at 6:02 p.m.
Carried.
oT
Mayor, Randy Grenlaw Depty Clerk, Janette Teeter
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