12 20 2023 Special Council Meeting MinutesTownslrip of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, December 20, 2023 3:30 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Brent Spagnol, Director, Development
Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Andy
Karaiskakis, Manager, Planning Services; Justin Metras, Manager,
Infrastructure and Capital Projects; Roz Llewellyn, Manager, Community
Services; Karla Musso-Garcia, Manager, Operations; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Special Council Minutes — Wednesday, December 20, 2023
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC231220-1
Moved by Schell, Seconded by Lavoie
Be it resolved that the agenda for the Special Council meeting of Wednesday, December 20,
2023 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC231220-2
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now go in Closed Session at 3:32 p.m. to discuss
• labour relations/employee negotiations (Staffing/Organizational Update);
• A trade secret or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality or local board, which, if disclosed, could
reasonably be expected to prejudice significantly the competitive position or interfere
significantly with the contractual or other negotiations of a person, group of persons, or
organization; (Simcoe County District School Board (SCDSB)/Community Centre
Partnership agreement).
Carried.
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Special Council Minutes — Wednesday, December 20, 2023
b) Motion to Rise and Report.
Motion No. SC231220-3
Moved by Bard, Seconded by Young
Be it resolved that we do now Rise at 4:05 p.m. at which time we shall Report on the Closed
Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
d) Robin Dunn, CAO and Shawn Binns, Director, Operations and Community Services re:
A trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if disclosed,
could reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group of
persons, or organization; (Simcoe County District School Board (SCDSB)/Community
Centre Partnership agreement)(section 239.(2)(i) MA and 5.2a) x) of procedural by-law
2023-043.
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing/Organizational
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Director,
Human Resources.
Motion No. SC231220-4
Moved by Lavoie, Seconded by Clark
Be it resolved that confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing/Organizational Update) be received.
Carried.
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Special Council Minutes — Wednesday, December 20, 2023
d) Robin Dunn, CAO and Shawn Binns, Director, Operations and Community Services re:
A trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if disclosed,
could reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group of
persons, or organization;(Simcoe County District School Board (SCDSB)/Community
Centre Partnership agreement)(section 239.(2)(i) MA and 5.2a) x) of procedural by-law
2023-043.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Edward Veldboom, Russell Christie.
Motion No. SC231220-5
Moved by Young, Seconded by Hutcheson
Be it resolved that the confidential correspondence presented by Robin Dunn, CAO and
Shawn Binns, Director, Operations and Community Services re: A trade secret or scientific,
technical, commercial, financial or labour relations information, supplied in confidence to the
municipality or local board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization; (Simcoe County District School
Board (SCDSB)/Community Centre Partnership agreement) be received.
Carried.
5. Open Forum:
Two (2) individuals provided verbal comments with respect to Item 8a).
Council consented to waive procedure for Mayor Greenlaw to provide clarification of the
topics to be discussed during Open Forum with respect to Item 8a).
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Special Council Minutes — Wednesday, December 20, 2023
6. Reports of Municipal Officers for Action:
a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memorandum of
Understanding with Lake Simcoe Region Conservation Authority (LSRCA) and
Nottawasaga Valley Conservation Authority (NVCA) for Services.
Motion No. SC231220-6
Moved by Bard, Seconded by Schell
Be it resolved
1. That DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memorandum of
Understanding with Lake Simcoe Region Conservation Authority (LSRCA) and
Nottawasaga Valley Conservation Authority (NVCA) for Services be received and adopted.
2. That Council authorize the Mayor and Clerk to enter into a Memorandum of Understanding
(MOU) or other agreements as needed with the Lake Simcoe Region Conservation
Authority (LSRCA) and Nottawasaga Valley Conservation Authority (NVCA) for the delivery
of the mandatory services (Category 1) in accordance with the Conservation Authorities
Act.
3. That the Lake Simcoe Region Conservation Authority (LSRCA) and Nottawasaga Valley
Conservation Authority (NVCA) Boards be advised of Council's decision; and,
4. That staff bring forward the appropriate by-laws for the MOU.
Carried.
7. Reports of Municipal Officers for Information Only:
a) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Projects re: Warminster
Sideroad Drainage Improvements— Municipal Class Environmental Assessment.
Motion No. SC231220-7
Moved by Clark, Seconded by Schell
Be it resolved that the report, as listed under Item #7, Reports of Municipal Officers for
Information Only, be received:
a) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Projects re: Warminster
Sideroad Drainage Improvements— Municipal Class Environmental Assessment.
Carried.
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Special Council Minutes — Wednesday, December 20, 2023
8. Reports of Members of Council:
a) Councillor Schell re: Ewart O'Dwyer, Integrity Commissioner's (I.C) Sanction and
Penalties Motion C231122-3, November 22, 2023 Council Meeting, File # 2185-015.
Motion No. SC231220-8
Moved by Lavoie, Seconded by Bard
Be it resolved that the verbal information presented by Councillor Schell regarding Ewart
O'Dwyer, Integrity Commissioner's (I.C) Sanction and Penalties Motion C231122-3,
November 22, 2023 Council Meeting, File # 2185-015 be received for information only.
Carried.
6. Reports of Municipal Officers for Action:
b) OCS2023-22, Shawn Binns, Director, Operations & Community Services re: Simcoe
County District School Board (SCDSB)/Community Centre Partnership Update.
Motion No. SC231220-9
Moved by Hutcheson, Seconded by Lavoie
Be it resolved
1. That OCS2023-22, Shawn Binns, Director, Operations & Community Services re: Simcoe
County District School Board (SCDSB)/Community Centre Partnership Update be
received and adopted;
2. That Council endorse the award of Tender 2023-11915T-A Oro-Medonte Public School &
Community Centre - New Facility Construction to Remo General Contracting Ltd;
3. That Council approve the current project budget of $8,471,443 to complete the Township
scope of the project;
4. That staff report back to Council in Q1 2024 with the final joint venture agreement with the
Simcoe County District School Board.
Carried.
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Special Council Minutes — Wednesday, December 20, 2023
9. Confirmation By -Law:
a) 2023-103: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, December 20, 2023.
Motion No. SC231220-10
Moved by Young, Seconded by Clark
Be it resolved that By -Law No. 2023-103: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 20, 2023 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
10.Adjournment:
a) Motion to Adjourn.
Motion No. SC231220-11
Moved by Schell, Seconded by Young
Be it resolved that we do now adjourn at 4:39 p.m.
ayor, Randy Greenlaw
Cle,l Yvonne Aubichon
Carried.
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