12 20 2023 SpCouncil Agenda The Township of Oro-Medonte
Special Council Meeting Agenda
Electronic Hybrid Meeting
Township f J Wednesday, December 20, 2023
3:30 p.m. - Open Session
Proud Heritage,Exciting Future Closed Session Immediately following Open
Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and DS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
Page 1 of 47
Council Meeting Agenda - December 20, 2023
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations
(Staffing/Organizational Update).
d) Robin Dunn, CAO and Shawn Binns, Director, Operations and Community
Services re: A trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality or
local board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;(Simcoe County District School Board (SCDSB)/Community
Centre Partnership agreement)(section 239.(2)(i) MA and 5.2a) x) of
procedural by-law 2023-043.
5. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
6. Reports of Municipal Officers for Action:
4 - 35 a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re:
Memorandum of Understanding with Lake Simcoe Region Conservation
Authority (LSRCA) and Nottawasaga Valley Conservation Authority (NVCA)
Page 2 of 47
Council Meeting Agenda - December 20, 2023
for Services
DS2023-103 MOU Renewal LSRCA NVCA
DS2023-103 Attachment 1 LSRCA MOU
DS2023-103 Attachment 2 NVCA MOU
36 - 42 b) OCS2023-22, Shawn Binns, Director, Operations & Community Services re:
Simcoe County District School Board (SCDSB)/Community Centre
Partnership Update.
OCS2023-22 - SCDSB Community Centre Update
OCS2023-22 - Attachment - Horseshoe Valley Community Centre
7. Reports of Municipal Officers for Information Only:
43 - 45 a) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Projects re:
Warminster Sideroad Drainage Improvements— Municipal Class
Environmental Assessment.
OCS2023-24 - Warminster Sd. Road Drainage MCEA
8. Reports of Members of Council:
46 a) Councillor Schell re: Ewart O'Dwyer, Integrity Commissioner's (I.C) Sanction
and Penalties Motion C231122-3, November 22, 2023 Council Meeting, File
# 2185-015.
Councillor Schell Verbal Form
9. Confirmation By-Law:
47 a) 2023-103: Being a by-law to confirm the proceedings of the Special Council
meeting held on Wednesday, December 20, 2023.
2023-103
10. Adjournment:
a) Motion to Adjourn.
Page 3 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Andy Karaiskakis, Manager, Planning Services
Meeting Date: December 20, 2023
Report No.: DS2023-103
Subject: Memorandum of Understanding with Lake Simcoe Region Conservation
Authority (LSRCA) and Nottawasaga Valley Conservation Authority (NVCA) for
Services
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. DS2023-103 be received.
2. That Council authorize the Mayor and Clerk to enter into a Memorandum of
Understanding (MOU) or other agreements as needed with the Lake Simcoe
Region Conservation Authority (LSRCA) and Nottawasaga Valley Conservation
Authority (NVCA) for the delivery of the mandatory services (Category 1) in
accordance with the Conservation Authorities Act.
3. That the Lake Simcoe Region Conservation Authority (LSRCA) and Nottawasaga
Valley Conservation Authority (NVCA) Boards be advised of Council's decision;
and,
4. That the Clerk bring forward the appropriate by-laws for the MOU.
Background
The watersheds within the Township are managed by two conservation authorities,
Lake Simcoe Region Conservation Authority (LSRCA) and Nottawasaga Valley
Conservation Authority (NVCA), that deliver services through legislation, an existing
budget process, as well as through existing memoranda of understanding and service
legal agreements.
Development Services December 20, 2023
Report No. DS2023-103 Page 1 of 5
Page 4 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Amendments to the Conservations Authorities Act have introduced a new framework for
the delivery of mandatory and non-mandatory services that could be provided by
conservation authorities, as well as prohibited services. Ontario Regulation 687/21
requires conservation authorities to enter into agreements with municipalities for non-
mandatory services by January 1, 2024, and publicly post agreements on their website.
Agreements between the Township and the conservation authorities will fulfill Provincial
requirements for the provision of non-mandatory services. These non-mandatory
services will be reviewed annually through the budget process. Each agreement will be
in effect for four years with the opportunity to renew for an additional four years or
terminate.
Ontario Regulation 596/22 prohibits conservation authorities from providing non-
mandatory reviews on proposals, applications, and other matters under legislation like
the Planning Act and the Environmental Assessment Act.
Table 1 outlines examples of mandatory (Category 1) and non-mandatory services
provided by conservation authorities under this new framework. Non-mandatory
services include municipally requested services (Category 2) and other services
identified by conservation authorities (Category 3) as providing a watershed benefit.
Services in each category are being refined in collaboration with conservation
authorities, as set out by the Province. This work is important to inform the non-
mandatory services agreement.
Table 1 Examples of Conservation Authority Services Under Three Categories
Category 1 Category 2 Category 3
(Mandatory Programs (Non-mandatory Services / (Non-mandatory Programs
and Services) Municipal Programs and and Services)
Services)
Required by regulation, Programs and services which a Programs and services that a
also referred to as "Core" conservation authority agrees to conservation authority
programs, and can provide on behalf of a determines to further the
include: municipality, and can include: purposes of the Act.
Natural hazard Reviewing and Commenting Fee for service work; certain
management, flood Agreements under the Planning educational programs, tree
forecasting and warning, Act, Risk Management planting, research and
Source Water Protection, Agreements under the Clean innovation, watershed
watershed based Water Act, Natural area monitoring (other than
management strategy restoration, erosion control Category 1)
(outside natural hazard areas)
Eligible to be included in Eligible to be included in Eligible to be included in
participating municipal participating municipal levy, if participating municipal levy, if
levy without an agreement provided for in an MOU or other provided for through a cost
agreement apportioning agreement
Development Services December 20, 2023
Report No. DS2023-103 Page 2 of 5
Page 5 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Analysis
The proposed new agreements with LSRCA and NVCA will outline mandatory and non-
mandatory programs and services provided by each conservation authority through their
annual budgets. The Township is required to fund all mandatory services. Through the
annual budget approval process, the Township will have an opportunity to confirm the
relevance and value of non-mandatory services to the Township.
Agreements will be in effect for an initial four-year period with automatic renewal for
subsequent four-year terms unless either the Township or the conservation authority
provides notice to terminate the agreement. The agreement between the Township and
the LSRCA will also include activities that relate to the Lake Simcoe Protection Act,
which are considered mandatory services.
The Township's existing agreements with the conservation authorities will be reviewed,
and revised as needed, to comply with the new regulatory requirements.
The LSRCA and NVCA have the regulatory authority through the Conservation
Authorities Act to screen development in areas near unstable slopes, watercourses,
waterfronts, etc. to ensure that development does not negatively impact people and
property. This is often referred to technically as regulating Natural Hazards. Up until last
year, conservation authorities also provided a service to the Township to provide advice
and peer reviews for Natural Heritage, for which Council holds regulatory power, such
as impacts to woodlands, and to provide advice on the provincially-regulated Species at
Risk Regulation. The Province has dictated that conservation authorities can no longer
provide this advice to municipalities. Municipalities will be required to lead the following
reviews, which are now deemed outside the mandate of conservation authorities:
• Natural heritage conformity (significant wildlife habitat, threatened/endangered
species, significant woodlots and valley lands, wetlands, fish habitat, Minimum
Vegetation Protection Zones, feature-based water balance outside of natural
hazards)
• Environmental Compliance Approval, including stormwater component.
LSRCA and NVCA are permitted and will continue to comment on development
applications with respect to natural hazard matters.
The County and local municipalities do not currently have the resources or expertise to
review and comment on natural heritage aspects of planning applications and
environmental assessment studies. On an interim basis, local municipalities are hiring
ecologist consultants to review environmental impact studies submitted with
development applications and environmental impact assessment studies. Some local
municipal planning staff have expressed interest in the County exploring options to
provide natural heritage comments for local decision-making to control costs and ensure
Development Services December 20, 2023
Report No. DS2023-103 Page 3 of 5
Page 6 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
development proposals are reviewed expeditiously. This would require further reporting
and consideration by Council.
Financial/Legal Implications/ Risk Management
As a funding municipality, the Township continues to be required to fund all mandatory
services, as outlined in Table 1. Mandatory programs and services will be provided as
required under the Act and will be funded through the annual budget and apportionment
process.
Non-mandatory services are delivered and funded at the request of the Township. Non-
mandatory services will be reviewed annually as part of the Township's budget process,
which provides Council the ability to determine if each non-mandatory service continues
to provide a benefit to the Township and watershed.
Policies/Legislation
Conservations Authorities Act
Corporate Strategic Goals
In 2021, Council adopted the Township's Corporate Strategic Plan 2021-2023. The
application is consistent with the following Goals of the Plan:
Foster Safe and Inclusive Community Living & Business Growth:
Guide growth while protecting the environment, support community events, and
facilitate utility and infrastructure plans.
Consultations
• Interim Director, Development Services
Attachments
Attachment 1: Agreement / Memorandum of Understanding LSRCA
Attachment 2: Agreement / Memorandum of Understanding NVCA
Conclusion
Agreements between the Township, Lake Simcoe Region Conservation Authority, and
Nottawasaga Valley Conservation Authority are required by the Conservation
Authorities Act to continue delivery of municipally requested programs and services
(Category 1). As required by the Province, non-mandatory services must fall under an
agreement between conservation authorities and the Township by January 1, 2024.
Development Services December 20, 2023
Report No. DS2023-103 Page 4 of 5
Page 7 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Through the annual budget approval process, Council will have the opportunity to
confirm relevance and value of non-mandatory services to watersheds in the Township.
Respectfully submitted,
Andy Karaiskakis, RPP,
Manager, Planning Services, December 5, 2023
Approvals: Date of Approval:
George Vadeboncoeur, RPP
Interim Director, Development Services December 6, 2023
Nelly Morrow, Director Finance/CFO December 13, 2023
Robin Dunn, CAO December 13, 2023
Development Services December 20, 2023
Report No. DS2023-103 Page 5 of 5
Page 8 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Attachment 1
Memorandum Of Understanding ("MOU")
Between:
The Corporation of the Township of Oro-Medonte
(the "Township")
and
Lake Simcoe Region Conservation Authority
(the "LSRCA")
Whereas pursuant to Ontario Regulation 686/21 Conservation Authorities are authorized
to charge a levy to their members for delivery of mandatory services under the Regulation;
And Whereas pursuant to Ontario Regulation 687/21 Conservation Authorities are
required to enter into an agreement to levy members for services provided to Members
other than mandatory services;
And Whereas the Authority is prepared to provide certain non-mandatory services to its
Members;
And Whereas the Members wish to avail themselves of these services and to pay the
amount levied for the services;
And Whereas under the Conservation Authorities Act (the Act) Category 1 programs and
services are to be funded through the budget and apportionment process with the
applicable regulations;
And Whereas under the applicable regulations, Category 1 operating expenses and
capital costs may be included in the apportionment and provided without an agreement;
And Whereas under the Act, Category 2 programs and services requested by
municipalities may be provided under a memorandum of understanding ("MOU") or such
other agreement in respect of the programs and services;
And Whereas under the Act, Category 3 programs and services requested by the
conservation authority funded through the budget and apportionment agreement may be
provided under a memorandum of understanding ("MOU") or such other agreement in
respect of the programs and services;
And Whereas under the Act and the Minister's Fee Classes Policy, the Authority may
establish fees to be charged for the program or service;
Now Therefore, in consideration of the terms of this Agreement and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
parties hereto agree as follows:
Page 9 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
1. The Authority agrees to provide to the Members the services outlined in the
Inventory of Services and Programs attached hereto as Schedule "A" Category 1.
2. The Members agree to be charged a levy for such services in accordance with the
levy stated in Schedule "A" Category 1, to be apportioned among the Members.
3. The Authority will not add to or delete from the services or programs funded through
the levy without first consulting with the Members. Any such change would require
an amendment to this Agreement agreed to by all parties. through the annual budget
process.
4. The parties will maintain the current annual approval process for increasing the levy
and budget (i.e. weighted vote based upon current value assessment in the
watershed for approval of the levy).
5. The Members will continue to support the current Inventory of Services and
Programs throughout the period of this Agreement.
6. This Agreement will be for a Term of four (4) years commencing on the date of the
signature by the last of the parties.
This Memorandum Of Understanding dated this _day of , 2023.
Signed:
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Lake Simcoe Region Conservation Authority
Chair,
Chief Administrative Officer,
I/we have the authority to bind the Corporation
Page 10 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Schedule "A"
Lake Simcoe Region
conservation authority
Lake Simcoe Region Conservation Authority
Programs and Services Inventory
Conservation Authorities Act
Ontario Regulation 686/21
Updated March 2023
Page 11 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Lake Simcoe Region Conservation Authority
Programs and Services Inventory— Supporting Information
Lake Simcoe Protection Plan
The province has included activities under the Lake Simcoe Protection Plan (Plan) delivered
fully, in partnership with the province, in partnership with municipalities and/or in support of
the Plan as Category 1 (Mandatory) Programs for the Lake Simcoe Region Conservation
Authority (Authority). Traditionally many of these activities are supported through transfer
agreements with Ministry of Environment, Conservation and Parks(Ministry) and through
direct municipal funding for activities such as subwatershed planning and monitoring.
All applicable activities regarding the Plan have been included in a summary category providing
the estimate of full Plan program delivery. Further review and refinement of Authority activities
as they relate to Plan mandatory programs will continue as part of the transition process.
Applicable activities include core areas such as:
• Nearshore and lake monitoring and research
• Tributary biological and water quality and quantity monitoring
• Stormwater performance monitoring, research,and management options
• Climate change
• Subwatershed planning
• Contaminant reduction with focus on salt
Source Protection Program
The included budget information for the Source Protection Program only includes the direct
budget/s expended by the Authority. The amount does not include the transfer of funds as the
lead to our partner organizations of the Nottawasaga Valley Conservation Authority and the
Severn Sound Environmental Association. These funds are provided 100% by the province
through transfer payment and agreement with Ministry. The Authority does not provide any
services on behalf of our municipal partners, such as Risk Management Officer.
Assumptions used for Enabling Program Services
a. Overhead costs have been removed from the direct program costs and left under the
enabling services to ensure they are not double counted.
b. All capital budget dollars have been removed this exercise as they would skew the 5-year
average numbers with irregular expenditures.
Page 12 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
c. As this exercise used budget numbers, many projects have a budget that spans multiple
years. If budgeted work was not completed in one year, it is added to the next year.
Caution should be exercised before adding all the nears together.
d. Lrakr 5imccic Conservation Foundation is a sepnratc entity, and thcrcfore the program woos
excluded it rom Lhe Authority's list Df programs and services.
e. [he 2022 Budget numbers were included to provide context into the mast reEent
expenditure levels for each program and service.
f_ The best estimate of the funding percentage is based on the 2-022 Budget,which is still be
finalised,
Page 13 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
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Page 21 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
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6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re- Memora...
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Page 23 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Attachment 2
Memorandum Of Understanding ("MOU")
Between:
The Corporation of the Township of Oro-Medonte
(the "Township")
and
Nottawasaga Valley Conservation Authority
(the "NVCA")
Whereas pursuant to Ontario Regulation 686/21 Conservation Authorities are authorized
to charge a levy to their members for delivery of mandatory services under the Regulation;
And Whereas pursuant to Ontario Regulation 687/21 Conservation Authorities are
required to enter into an agreement to levy members for services provided to Members
other than mandatory services;
And Whereas the Authority is prepared to provide certain non-mandatory services to its
Members;
And Whereas the Members wish to avail themselves of these services and to pay the
amount levied for the services;
And Whereas under the Conservation Authorities Act (the Act) Category 1 programs and
services are to be funded through the budget and apportionment process with the
applicable regulations;
And Whereas under the applicable regulations, Category 1 operating expenses and
capital costs may be included in the apportionment and provided without an agreement;
And Whereas under the Act, Category 2 programs and services requested by
municipalities may be provided under a memorandum of understanding ("MOU") or such
other agreement in respect of the programs and services;
And Whereas under the Act, Category 3 programs and services requested by the
conservation authority funded through the budget and apportionment agreement may be
provided under a memorandum of understanding ("MOU") or such other agreement in
respect of the programs and services;
And Whereas under the Act and the Minister's Fee Classes Policy, the Authority may
establish fees to be charged for the program or service;
Now Therefore, in consideration of the terms of this Agreement and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
parties hereto agree as follows:
Page 24 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
1. The Authority agrees to provide to the Members the services outlined in the
Inventory of Services and Programs attached hereto as Schedule "A" Category 1.
2. The Members agree to be charged a levy for such services in accordance with the
levy stated in Schedule "A" Category 1, to be apportioned among the Members.
3. The Authority will not add to or delete from the services or programs funded through
the levy without first consulting with the Members. Any such change would require
an amendment to this Agreement agreed to by all parties. through the annual budget
process.
4. The parties will maintain the current annual approval process for increasing the levy
and budget (i.e. weighted vote based upon current value assessment in the
watershed for approval of the levy).
5. The Members will continue to support the current Inventory of Services and
Programs throughout the period of this Agreement.
6. This Agreement will be for a Term of four (4) years commencing on the date of the
signature by the last of the parties.
This Memorandum Of Understanding dated this _day of , 2023.
Signed:
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Nottawasaga Valley Conservation Authority
Chair,
Chief Administrative Officer,
I/we have the authority to bind the Corporation
Page 25 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Schedule "A"
Nottawasaga Valley Conservation Authority Inventory of Programs and Services
Approved by Board of Directors: February 25, 2022
CATEGORY 1
Natural Hazard Management Program
Program Description: Conservation Authonties (CAs) are the lead provincial agencies on Natural
Hazard issues. The goal is to protect life and property from flooding and erosion. This watershed-
wide, comprehensive program includes development applications and permits, municipal plan input
and review, environmental planning and policy, flood forecast and warning, flood and erosion control
infrastructure, technical studies, ice management, education, and public awareness.
Category 1
Program/Service Description Category
and Subservices Rationale
Section 28.1 Respond to property inquiries. Reviewing and processing of CA Act
Permit permit applications and associated technical reports under Reg. 686/21 s.8
Administration O.Reg., 172/06, site inspections to conflmn compliance,
and compliance communication with applicants, agents, consultants, and
activities legal representatives.
Municipal Plan Provide technical input and advice to municipalities on CA Act
Input and Review circulated municipal land use planning applications (Official O. Reg. 686/21
Plan and Zoning By-law Amendments, Subdivisions, s.6/7
Consents, Minor variances).
Provide input into municipal land-use planning documents
(OP, Comprehensive ZB, Secondary plans) related to
natural hazards, on behalf of Ministry of Natural Resources
and Forestry (It-1NRF), delegated to CAs in 1995 and as
outlined the 2001 MOU between N1NRF, Ministry Municipal
Affairs and Housing and Conservation Ontario.
Provide input into the review and approval processes under
other applicable law, with comments principally related to
natural hazards, wetlands, watercourses, and Sec. 28
permit requirements.
Flood & Low Dailv data collection and monitoring of weather forecasts, CA Act
Water Forecasting provincial and local water level forecasts, watershed 21.1
and Warning conditions, snow course, flood event forecasting, flood O. Reg. 686/21
warning, communications and response and equipment Sec 2
maintenance. Annual meeting with municipal flood Sec 3
emergency coordinator.
Low water conditions monitoring and analysis.
Technical and administrative support to the Water
Response Team representing ma or water users and
Page 26 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Program/Service Description Category
and Subservices Rationale
decision makers, who recommend drought response
actions.
Data collection, mapping, data sets, watershed
photography. Development and use of systems to collect
and store data and to provide spatial geographical
representations of data.
Flood and Erosion Flood and erosion control infrastructure operations. (routine CA Act
Control activities related to the operation of the structures). Includes 21.1
Infrastructure five flood control projects and 13 erosion control projects O. Reg. 686/21
Operation and that are annually inspected, and routine maintenance work Sec 2
Management completed. Sec 5
Flood and Erosion Routine and preventative maintenance on flood and erosion CA Act
Control control structures as required. Projects are eligible for the 21.1
Infrastructure Water and Erosion Control Infrastructure (WECI)funding O. Reg. 686/21
Major from the province. Sec 5
Maintenance
Ice Management Preventative measures associated with the control of ice in CA Act
Services areas where there is a chronic problem occurring annually, 21.1
where there is an increase in the risk to life and property O. Reg. 686/21
and where there is a method to reduce the possible adverse Sec 4
effects of the ice. The Ice Management Plan is being
updated.
Technical Studies Studies and projects to inform natural hazards management CA Act
and Policy Review programs including floodplain management, watershed 21.1
hydrology, regulations areas mapping update, flood O. Reg. 686/21
forecasting system assessment, floodplain policy, Georgian Sec 1
Bay shoreline management. These projects often last one to
two years and are distributed over time as human resources
and funding is available.
Natural Hazards Promoting public awareness of natural hazards including CA Act
Communications, flooding, drought, and erosion. Public events, materials. 21.1
Outreach and Social media services. Media relations. O. Reg. 686/21
Education Sec 1(2)(3
Provincial Water Quality & Quantity Monitoring
Program Description: The NVCA, in partnership with Ministry of Environment, Climate Change and
Parks (MECP). has established long term sites to monitor Surface and ground water conditions.
Program/Service Description Category
and Subservices Rationale
Provincial Water A long-standing (50+year)CA/MECP partnership for stream CA Act
Quality Monitoring water quality monitoring at nine sites. CA takes water 21.1.1
Network samples and MECP does lab analysis and data O. Reg. 686/21
(PWQMN) management. Information is used for watershed report cards 12 (1)2
and stewardship project priontization.
Page 27 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Program!Service Description Category
and Subservices Rationale
Provincial A long-standing CAr'tt1ECP partnership for groundwater level CA Act
Groundwater and quality monitoring at 16 stations. Costs include 21.1.1
Monitoring equipment, data collection, analysis, data management and O. Reg. 686/21
Network (PGIMIN) reporting. MECP funded network installation and continues 12 (1) 1
to fund equipment replacements. Data collected supports
flood forecast and warning, low water response, and water
quality monitoring.
Drinking Water Source Protection
Program Description: The protection of municipal drinking water supplies in the NVCA through the
develo ment and implementation of the Source Protection Plans.
Program/Service Description Category
and Subservices Rationale
Drinking Water Source Protection Area/Region, technical support, Source CA Act
Source Protection Protections Committee support, Source Protection Authority 21.1.1
Program (DWSP) reports and meetings. Activities required by the Clean Water O.Reg. 686/21
Act and regulations. Sec. 13
Natural Heritage
Program Description: The NVCA completes natural hentage monitoring, delineation of natural
heritage systems, data analysis and wetland regulation mapping to support municipalities, other
NVCA departments and inter-agency and NGO partnerships.
ProgramlService Description Category
and Subservices Rationale
Wetland & Complete wetland evaluations and natural heritage CA Act
Natural Heritage evaluations of NVCA properties. 21. 11
Evaluations
Wetland Maintain and update NVCA wetland regulation mapping. CA Act
Regulation 21.1.1
Mapping
Page 28 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Conservation Authority Lands and Conservation Areas
Program Description: NVCA owns 5,240 hectares of land which includes conservation areas,
management areas, conservation forests, farmland and flood control structures and surrounding land.
NVCA property is essential to watershed management, environmental protection, helps implement
the Watershed Management Strategy and provides areas for passive recreation.
ProgramlService Description Category
and Subservices Rationale
Section 29 Undertake Conservation areas regulations enforcement and CA Act
Minister's compliance initiatives within Conservation areas to prevent 21.1(1)(i);
regulation for unlawful activity and protect the Authority from exposure to 28(1)(d),
Conservation liability under the Occupiers'Liability Act. 28(1)(e), 29(1)
Areas
NVCA forests and management and maintenance of CA owned lands. Includes CA Act
management forest management, signage, gates, passive recreation, 21.1(1)(i); 27(1);
areas (not stewardship/ restoration, carrying costs such as taxes and 29(1)
Conservation insurance.
Areas
Conservation Management and maintenance of 11 conservation areas CA Act
Areas and over 30km of recreational trails. Includes passive 21.1(1)(i); 27(1);
recreation, risk management program, hazard tree 29(1)
management, gates, fencing, signage, brochures,
communications, pedestrian bridges, trails, parking lots,
picnic tables, pavilions, roadways, stewardship/ restoration,
carrying costs such as taxes and insurance.
Conservation Major maintenance and capital improvements to support CA Act
Area Major public access, safety, and environmental protection such as 21.1(1)(i); 25(1);
Maintenance parking lots, pedestrian bnd es, boardwalks, trails. 27(1)
Inventory of The land inventory will include the following information: CA Act
Conservation location as well as date, method and purpose of acquisition, 21.1(1)(i)
Authority lands land use. One time project with updates as properties are
acquired or disposed of and details of agreement and/or tax
programs (if applicable) (NIFTIP, CLTIP).
Strategy for CA This strategy will include the management and use of CA- CA Act
owned or owned or controlled properties including guiding pnnciples, 21.1(1)(i)
controlled lands objectives, land use, natural heritage, classifications of
and management lands, mapping, identification of programs and services on
plans the lands, public consultation, publish on website. One-Year
Project,
Land Acquisition A policy to guide the acquisition and disposition of land in CA Act
and Disposition order to fulfill the objects of the authority. Current Land 21.1(1)(i)
Strategy Securement Strategy runs from 2020 to 2030.
Page 29 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Watershed Stewardship and Restoration (Urban, rural & agricultural)
Program Description: The stewardship and restoration program has three key components: one-on-
one technical and financial assistance to watershed landowners, coordination of target river
restoration initiatives based on watershed science, and the reforestation program. Projects reduce the
risk to life and property from natural hazards, protect water quality and quantity, improve forest
conditions. increase biodiversity and make the watersheds more resilient to climate change,
Program/Service Description Category
and Subservices Rationale
CA owned Land Work to mitigate flood and erosion hazards, protect water CA Act
Stewardship quality, restore floodplains, reduce nutrient contamination, 21.1.2 (1)
Program restore wetlands, manage non-native invasive species,
protect groundwater, improve aquatic species at risk habitat
and promote climate change mitigation and adaptation on
CA owned lands. Coordinate targeted river restoration and
fish habitat improvement initiatives using information
generated by the Watershed Science department to identify
priority sites and restoration techniques.
Enabling Services:
Program Description: Key assistance provided to all departments of the conservation authonty, board
of directors, member municipalities and the general public to enable the NVCA to operate in an
accountable, efficient and effective manner.
ProgramiService Description Category
and Subservices Rationale
Corporate Administrative. human resources, financial, operating and CA Act
Services capital costs which are not directly related to the delivery of 20
any specific program or service, but are the overhead and
support costs of a conservation authority. Includes health
and safety program, overseeing programs and policies.
Financial Annual budget, accounts payable and receivable, payroll, CA Act
Services financial analysis, financial audit, administration of reserves 20
and investments, financial reports for funding agencies,
preparing, and submitting reports to CRA, benefits program
administration.
Legal Expenses Costs related to agreements/contracts, administrative by-lav, CA Act
updates 20
Governance Supporting CA Boards, Advisory Committees. Office of CAO CA Act
and Senior Management. Part IV
Communications Informing public of NVCA programs and projects through CA Act
and Outreach media, open houses, public meetings, website 20
administration, responding to inquiries from the public, crisis
communications.
Administration Office buildings and workshop used to support NVCA staff. CA Act
Buildings programs, and services. Includes utilities, routine and major 20
maintenance, property taxes.
Page 30 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Program;Service Description Category
and Subservices Rationale
Information Data management, records retention. Development and use CA Act
Technology of systems to collect and store data and to provide spatial 20
Mana ementJGIS geo6raphical representations of data.
Vehicle and A fleet of vehicles and equipment to support the work of the CA Act
Equipment NVCA, including capital purchases, fuel, licenses, repairs, CA Act
and maintenance. Programs and projects are charged for 20
the use of the vehicles and equipment.
ALL Asset Management Services CA Act
25126
Page 31 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
CATEGORY 2
Drinking Water Source Protection
Program Description: The protection of municipal drinking water supplies in the NVCA through the
develo ment and implementation of the Source Protection Plans.
Program:Service Description Category
and Subservices Rationale
DWSP Risk Carrying out Part IV duties of the Clean Water Act on behalf CA Act
Management of municipalities through service agreements. 21.1.1
Official
Conservation Authority Lands and Conservation Areas
Program Description: NVCA owns 5,240 hectares of land which includes conservation areas,
management areas, conservation forests. farmland and flood control structures and surrounding land.
NVCA property is essential to watershed management, environmental protection, helps implement
the Watershed Management Strategy and provides areas for passive recreation
Program]Service Description Category
and Subservices Rationale
Tottenham Long-term lease with municipal partner to operate a CA Act Non-
Campground campground and associated facilities at Tottenham passive
Conservation Area. recreation
21.1.1(1)(4);
29(1
Edenvale Long-term lease with municipal partner for the management CA Act Passive
Conservation of the Edenvale Conservation Area_ Recreation
Area 21.1.1(1)(4);
29 1
Riverdale Park Long-term lease with municipal partner for the management CA Act/ Passive
of Riverdale Park. Recreation
21.1.1(1)(4);
29 1
Page 32 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
CATEGORY 3
Local Water Quality Monitoring
Program Description: The NVCA, in partnership with community organizations, municipalities, and
federal and provincial agencies has established sites to monitor surface water quality and quantity.
ProgramlService Description Category
and Subservices Rationale
Surface Water Surface water quality monitoring for Benthic CA Act
Quality/ Stream macroinvertebrates at an average of 65 sites per year, water 21.1 (a)
Health Monitoring temperature monitoring at an average of 57 sites per year.
Program electrofishing at an average of 20 sites per year, and around
100 sites per year for flows. Responding to local spills
events at the request of MECP. Costs include sampling,
analysis, and reporting.
Simcoe In partnership with the OGS the NVCA monitors CA Act
Groundwater groundwater level and quality at 29 locations. Costs include 2 1.1 (a)
monitoring equipment, data collection, analysis, data management and
program reporting.
Watershed Conservation Authonties report on local watershed CA Act
Report Card conditions every five years, led by Conservation Ontario's 2 1.1 (a)
Watershed Report Cards. The NVCA watershed is divided
into 9 subwatersheds. Measuring increases understanding
of the watershed focuses efforts and tracks progress.
Natural Heritage
Program Description: The NVCA completes natural heritage monitoring, delineation of natural
heritage systems, data analysis and wetland regulation mapping to support municipalities, other
NVCA departments and inter-a encv and NGO partnerships.
Program/Service Description Category
and Subservices Rationale
Natural Heritage Development of natural heritage systems supporting CA Act
Systems watershed management objectives. 2 1.1 (a)
Field based monitoring of terrestrial flora and fauna including
bird monitonng and invasive species andspecies at risk.
Page 33 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Conservation Authority Lands and Conservation Areas
Program Description: NVCA owns 5,240 hectares of land which includes conservation areas,
management areas, conservation forests, farmland and flood control structures and surrounding land.
NVCA property is essential to watershed management, environmental protection, helps implement
the Watershed Management Strategy and provides areas for passive recreation.
ProgramlService Description Category
and Subservices Rationale
New Lowell Long-term lease with a pnvate parry to operate a CA Act Non-
Campground campground and associated facilities at New Lowell passive
Conservation Area. recreation
21.1.2 1 � 29 1
Utopia Short-term lease (5-year)with community partner for CA Act Passive
Conservation management of the Utopia Conservation Area recreation
Area 21.1(1)(i);
21.1.2 1 � 29 1
Beeton Creek Short-term lease (5-year)with community partner to lease CA Act
Property residence 21.1(1)(i);
21.1.2 1 ; 29(1)
Mayers Marsh Agricultural lease (annual) CA Act
21.1.2 1 ; 29 1
Petun Short-term lease (5-year)with community partner to lease CA Act
Conservation portions of the property for fish hatchery operations 21.1(1)(i);
Area 21.1.2 1 29 1
Utopia Short-term lease for commercial access through the Utopia CA Act
Conservation Conservation Area 21.1(1)(i);
Area 21.1.2 (1), 29 1
Black Ash Creek Formalized agreement for commercial access through Black CA Act
Ash Creek (NVCA-owned property) 21.1(1)(i);
21.1.2 1 ; 29(1)
Land acquisition Strategic acquisition of environmentally significant properties CA Act 21.1.2
as per NVCA's 2020 Land Securement Strategy. 1
Events Includes weddings, corporate events, private gatherings, CA Act 21.1.2
etc. 1
Festivals Includes public events (ex. Spring Tonic, Festival at the Fort. CA Act 21.1.2
etc.) (1
Watershed Stewardship and Restoration (Urban. rural & agricultural)
Program Description: The stewardship and restoration program has three key components: one-on-
one technical and financial assistance to watershed landowners, coordination of target river
restoration initiatives based on watershed science, and the reforestation program. Projects reduce the
risk to life and property from natural hazards, protect water quality and quantity, improve forest
conditions. increase biodiversitV and make the watersheds more resilient to climate change.
ProgramlService Description Category
and Subservices Rationale
Private Land Work with property owners and environmental groups to CA Act
Stewardship mitigate flood and erosion hazards, protect water quality. 21.12 (1)
Program restore flood plains, reduce nutrient contamination, restore
Page 34 of 47
6.a) DS2023-103, Andy Karaiskakis, Manager, Planning Services re: Memora...
Program/Service Description Category
and Subservices Rationale
wetlands. manage non-native invasive species, protect
groundwater, improve aquatic species at risk habitat and
promote climate change mitigation and adaptation.
Coordinate targeted river restoration and fish habitat
improvement initiatives using information generated by the
Watershed Science department to identify priority sites and
restoration techniques. Apply for and manage external
funding, promote pnvate land stewardship, provide technical
advice and design support and funding assistance.
Tree Planting and Forestry services including planting plan development, site CA Act
Forestry Services preparation, tree and shrub planting, and survival 21.1.2 (1
on Private Land assessments. Private woodlot stewardship, technical
assistance, link to funding programs to maintain form and
function of watershed forest cover.
Conservation Education and Community Outreach
Program Description: Education and outreach programs increase knowledge and awareness in
children and adults about local environmental issues, watersheds and ecosystems and conservation
actions thev can im lement.
Program/Service Description Category
and Subservices Rationale
School programs Curnculum-based education programs for pre-school, CA Act
elementary and secondary students. These programs focus 21.12 (1)
on local watersheds, ecosystems, and environmental issues.
Programs take place in school yards, schools, field traps to
conservation areas, community parks and through online
leaming opportunities.
Community Education, day camp, outreach programs and community CA Act
programs and events to assist in achieving the objectives of the 21.1.2 (1)
events conservation authority. Some of these programs are open to
people of all ages.
Page 35 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
Township of
Staff Report Proud Heritage, Exciting Future
To: Council
From: Shawn Binns
Meeting Date: December 20, 2023
Report No: OCS 2023-22
Subject: SCDSB/Community Centre Partnership Update
Type: Requires Action
Motion No.:
Recommendation
1. That Report OCS2023-22 be received and adopted;
2. That Council endorse the award of Tender 2023-11915T-A Oro-Medonte Public
School & Community Centre - New Facility Construction to Remo General
Contracting Ltd;
3. That Council approve the current project budget of$8,471,443 to complete the
Township scope of the project;
4. That staff report back to Council in Q1 2024 with the final joint venture agreement
with the Simcoe County District School Board.
Background
The Township and the Simcoe County District School Board (SCDSB) have been
working in partnership to develop a new Elementary School / Community Centre facility
on the township-owned twenty (20) acre site located at 739 Horseshoe Valley Road.
The project and partnership have followed a dynamic and evolutionary path since 2017.
Operations and Community Services December 20, 2023
Report No. OCS 2023-20 Page 1 of 6
Page 36 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
Background Reports
Township of Oro-Medonte Strategic Facility Plan
Township of Oro-Medonte Parks and Recreation Master Plan
Staff reports:
OCS 2017-28 Partnership Opportunity— Simcoe County District School Board
OCS 2018-18 SCDSB School Community Centre Partnership Update
OCS 2018-24 SCDSB School Community Centre Partnership Update
OCS 2019-03 SCDSB School Community Centre Partnership Update
OCS2019-30 Investing in Canada Infrastructure Program Community Culture and
Recreation Stream
OCS2020-01 Horseshoe Valley Community Centre Site Work
OCS2021-01 Horseshoe Valley Community Centre Partnership Update
OCS2022-25 Horseshoe Valley Community Centre Partnership Update
Summary and Current Status
• In 2013, Council acquired 739 Horseshoe Valley Road, a 19-acre property
adjacent to the Horseshoe Valley Memorial Park, Fire and Emergency Services
Station 3, and the Huronia Nurse Practitioner Clinic for future recreation and
municipal facility requirements;
• A partnership commitment and Memorandum of Understanding was executed
with the Simcoe County District School Board in 2018;
• The Strategic Facility Plan has guided the needs for the community centre
components, additional community consultation, and a feasibility study for the
inclusion of a fitness centre was also reviewed;
• The Township applied for grant funding for the full scope including a fitness
centre and multi-purpose room through the Investing in Canada's Infrastructure
Program and was unsuccessful;
• School components to include accommodation of 357 students and provisions for
future expansion;
• In February 2021 Council approved the project scope to include the following
components: full size gymnasium (split with the SCDSB), programming space,
Township service accommodations and considerations for future phased
development of 11,150 ft2 to accommodate the potential addition of a fitness
centre, multi-purpose space or space accommodate other future Township
needs. Council also approved funding of$7,050,000 to complete the project;
• Design and development approvals have been considered and include provisions
for the respective expansion of Township and Simcoe County District School
Board expansion;
Operations and Community Services December 20, 2023
Report No. OCS 2023-20 Page 2 of 6
Page 37 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
• A number of options were reviewed to govern/manage the partnership and a
"tenants in common" or joint ownership model was determined to be the best
structure to manage the partnership over the long term. Two agreements will
govern the partnership, specifically:
Joint Venture/Ownership Agreement- Outlining the development,
management, and financial responsibilities associated with the project and
respective assets.
Operational Agreement- for the day-to-day operations and management of
the facility and site.
• To address forecasted needs, the Simcoe County District School Board has
advanced plans to complete the full planned build-out of the school to
accommodate 570 students. This would be subject to Ministry of Education
approval and funding;
• On September 29, 2023, the Province of Ontario issued a media release
indicating an investment of up to $23.8 million for the project.
Following a pre-qualification process undertaken in 2022, Tender 2023-11915T-A Oro-
Medonte Public School & Community Centre - New Facility Construction was put to
Tender on behalf of the partnership by the Simcoe County District School Board in
August of 2023, The Tender closed on October 3, 2023.
The intent of this report is to review the results of the tender and the next steps to
continue to advance the project.
Analysis
Tender 2023-11915T-A Oro-Medonte Public School & Community Centre - New Facility
Construction was structured as a two-part tender. Part A— included the full scope of the
project including the expanded 570-person-person elementary school and Part— B
which is to be reviewed following the award included provisional and alternate pricing.
The results of the Tender (Part A) are as follows:
Vendor City/Province Value
Remo General Contracting Ltd. Brampton, Ontario $26,247,000
Percon Construction Inc Toronto, Ontario $27,525,000
Tambro Construction Ltd. Guelph, Ontario $27,910,000
Garritano Bros Ltd. Oshawa, Ontario $29,835,140
Following the prequalification process and a review of the bid submissions. It is
recommended that the contract be awarded to Remo General Contracting.
The Simcoe County District School Board has submitted the results of the tender and is
requesting consideration for Provincial approval to complete the 570 people place
Operations and Community Services December 20, 2023
Report No. OCS 2023-22 Page 3 of 6
Page 38 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
school. Following Provincial approval, the Simcoe County District School Board will be
in a position to execute the contract.
There is a 90-day provision for the award of contract which is to be completed by
January 2, 2024.
As a requirement of the tender, the low bidder Remo General Contracting was required
to provide a preliminary breakdown of pricing to determine proportional share costing.
Following the review of the tender and proportional share breakdown, the following is a
summary of the Township's share cost component.
PROJECT FINANCIAL OVERVIEW
Description Post-Tender
*Construction Contract Value (HST not incl.) $ 7,378,886.45
Contingency (3.5%) $ 258,261.03
Professional fees $ 424,776.71
F & E $ 75,000.00
Miscellaneous $ 188,000.00
Sub Total $ 8,324,924.19
HST @ 1.76% $ 146,518.67
Total Project Cost $ 8,471,442.86
The proportional construction contract value referenced above is a preliminary
breakdown of the proportional share of contract costs (*construction cost value).
Following the award of the contract a more detailed breakdown and schedule of costs
will be provided and used to determine proportional share in the joint venture agreement
with the Simcoe County District School Board, however, should not substantially deviate
from the costs above which have been verified in contrast with the cost report
completed by the project cost consultant.
Following the procurement process and recommendation and direction of the Simcoe
County District School Board, it is recommended that Council endorse the award of the
joint contract to Remo General Contracting and that staff be authorized to execute the
letter of award. This project has followed a dynamic path over the past seven years and
at this stage along with the commitments to the Simcoe County District School Board,
there are no other viable options than to proceed.
Operations and Community Services December 20, 2023
Report No. OCS 2023-20 Page 4 of 6
Page 39 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
Financial/Legal Implications/ Risk Management
The 2023/2024 multi-year Council approved budget included a total budget of
$7,759,177 resulting in an additional funding requirement of$712,266.
Funding was primarily comprised of development charges totaling $5,580,193, and the
Township is currently undergoing a detailed development charges study which should
substantiate some increased funding through this source.
There is a component of the joint venture agreement with our partners to provide for a
land transfer value. This was valued at $1,730,000.
The remaining funding was anticipated to come from reserves ($298,984) and
debentures ($150,000).
Staff will report back to Council in early 2024 with funding options once the development
charges study is completed.
Policies/Legislation
• Township Community Hall Service Levels
• Strategic Facility Plan
• Parks and Recreation Master Plan
• Municipal Alcohol Policy
Corporate Strategic Goals
• Foster Safe and Inclusive Community Living & Business Growth
• Prepare for the Future
• Modernize Township Services
Consultations
• Simcoe County District Health Unit
• Russell Christie LLP (Township's Legal Counsel)
• Director, Finance / CFO
Attachments
Attachment#1 - 2023/2024 Capital Project Worksheet
Conclusion
The joint venture project with the Simcoe County District School Board has followed a
dynamic path over the past several years. The tender pricing received reflects
competitive market pricing obtained through a public process. The anticipated project
Operations and Community Services December 20, 2023
Report No. OCS 2023-22 Page 5 of 6
Page 40 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
budget of$8,471,442.86 exceeds the current approved budget of$7,759,177 resulting
in an additional funding requirement of$712,266.
In order to address the tender contract requirements, staff require Council's
endorsement of the revised project budget to execute the letter of award with following
Provincial direction to the Simcoe County District School Board which must occur prior
to January 2, 2024.
Following the contract award, a final joint venture agreement with the Simcoe County
District School Board will be presented for Council's ratification prior to the end of
March, 2024.
Respectfully submitted,
Shawn Binns PMOM,MBA December 5, 2023
Director, Operations and Community Services
Approvals: Date of Approval
Nelly Morrow, Director Finance/CFO December 12, 2023
Robin Dunn, CAO December 14, 2023
Operations and Community Services December 20, 2023
Report No. OCS 2023-20 Page 6 of 6
Page 41 of 47
6.b) OCS2023-22, Shawn Binns, Director, Operations & Community Services ...
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Page 42 of 47
Ta) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Proje...
Toumship o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Justin Metras, Manager Infrastructure and Capital Projects
Meeting Date: December 20, 2023
Report No.: OCS2023-24
Subject: Warminster Sideroad Drainage Improvements— Municipal Class
Environmental Assessment
Type: For Information Only
Motion No.:
Recommendation
1. Report No. OCS2023-24 be received;
Background
In 2022, the Township retained Tatham Engineering to complete a drainage assessment
for the Warminster area and to provide drainage improvement recommendations for
Warminster Sideroad between Highway 12 and Town Line, as well as Town Line between
Warminster Sideroad and Merrington Avenue.
Analysis
The drainage assessment identified a number of deficiencies and various drainage
improvement solutions to satisfy the design objectives established for the project.
After reviewing the existing deficiencies, an optimal solution to address the design
objectives was determined for the section of Warminster Sideroad between 1920
Warminster Sideroad and Town Line. This solution required the acquisition of land (by
way of easement or other) which triggered a requirement for a Class Environmental
Assessment (Schedule "B"). Six improvement options were developed as part of the
Warminster Sideroad Drainage Improvements Project Preliminary Design Report
(Tatham, 2023) which is a requirement of Class Environmental Assessment.
Tatham Engineering Limited (Tatham) has prepared a Draft Municipal Class
Environmental Assessment (MCEA) report for the proposed Warminster Sideroad
Operations and Community Services December 20, 2023
Report No. OCS2023-24
Page 43 of 47
Ta) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Proje...
Drainage Improvements which details the drainage deficiencies and issues identified in
the study area, alternative solutions considered to address these deficiencies/issues, and
the evaluation of these alternatives towards developing a preferred solution to be
implemented moving forward.
The Draft MCEA Report was prepared with consideration of reports specific to the study
area, including the following publications:
■ Natural Heritage Evaluation — Warminster Sideroad Drainage Improvements
(Cambium, 2023);
■ Stage 1 Archaeological Assessment (AA) (Archeoworks Inc., 2023);
■ Warminster Sideroad Drainage Improvements Project Preliminary Design Report
(Tatham, 2023); and
■ Warminster Sideroad & Highway 12 Intersection Review (Tatham, 2021).
The recommended drainage solution/option selected was Option 5 — construction of a
new conveyance channel through 1922 Warminster Sideroad and 3320 Town Line.
A notification letter has been distributed to stakeholders as required by the MCEA
process.
As a next step in the MCEA process, the Township will seek public consultation through
a Public Information Centre (PIC) to elicit public feedback prior to the final scope of work
being approved and adopted by the Township.
The PIC has been scheduled for January 11 tn, 2024 and will be held at the Township of
Oro-Medonte Administration Office at 6:00pm.
Financial / Legal Implications / Risk Management
N/A
Corporate Strategic Goals
Prepare for Our Future
Consultations
Tatham Engineering
Manager, Operations
Director, Operations and Community Services
Public and Stakeholders as the Municipal Class EA
Attachments
Tatham Engineering — Draft Report Warminster Sideroad Drainage Improvements
Operations and Community Services December 20, 2023
Report No. OCS2023-24
Page 44 of 47
Ta) OCS2023-24, Justin Metras, Manager Infrastructure and Capital Proje...
Conclusion
A Municipal Class Environmental Assessment (Schedule B) is required and being
followed for the Warminster Sideroad Drainage Improvements which is scheduled to be
completed in 2024 in concert with the road rehabilitation and walkway installation. The
next step in the process is to complete a public information centre (PIC) which is
scheduled for January 11, 2024. Following the PIC staff will report back to Council with
a final project scope.
Respectfully submitted,
Justin Metras CET, CRS-S
Manager, Infrastructure and Capital Projects December 1, 2023
Approvals: Date:
Shawn Binns, PBDM, MBA December 14, 2023
Director, Operations and Community Services
Robin Dunn, CAO December 14, 2023
Operations and Community Services December 20, 2023
Report No. OCS2023-24
Page 45 of 47
8.a) Councillor Schell re: Ewart O'Dwyer, Integrity Commissioner's (I.C)...
Verbal Matters
�-� (Section 13.3 of Township's
Tnuas�ip I��(
, f Procedural By_Law No. 2023`043
Proud Hcrioagc,$xctting Fufurc
Name: Richard Schell Councillor
Ward 5
Item IC Report 16 a)
Number/Name:
Meeting Date: November 22/2023
Motion No.: C'2 � /I Z 2- 3
Type of Meeting: Council Special Council
Development Services Committee
Accessibility Advisory Committee
Heritage
Committee
Human Resources Committee
Page 46 of 47
9.a) 2023-103: Being a by-law to confirm the proceedings of the Special ...
The Corporation of the Township of Oro-Medonte
By-Law No. 2023-103
Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Wednesday, December 20, 2023
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on
Wednesday, December 20, 2023, and in respect to each Motion, Resolution and
other actions passed and taken by the Council at its said Meeting is, except
where prior approval of the Ontario Land Tribunal is required, hereby adopted,
ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 20th day of
December, 2023.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 47 of 47