03 03 2004 Council Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, March 3, 2004
TIME: 7:10 p.m.
2003 - 2006 COUNCIL
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau, Jennifer Zieleniewski, CAO
Staff Present: Marilyn Pennycook, Clerk; Andria Leigh, Senior Planner; Doug
Irwin, Records Management Co-ordinator
Also Present: Nicola Mitchinson, Brent Clarkson, Paul Stringer, Michael Da
Costa; Susan Orsi, Terry Orsi, Evelyn Elsey, Pamela
Colquhoun, Lisa Francis, Jim Purnell
1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No.1
Moved by Hough, Seconded by Hughes
Be it resolved that the following items be added to the agenda for consideration:
14. COMMUNICATIONS:
a) Deputy Mayor Hughes, re: email from Donald Hanney, President, Burl's
Creek Family Event Park dated February 25, 2004 re: 2004 Soccer Contract.
b) Councillor Marshall, re: correspondence from Rod Harris dated March 3,
2004 re: Speed Limit in Craighurst.
Carried.
.
4. ADOPTION OF AGENDA
Motion No.2
Moved by Hughes, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, March 3,
2004 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of February 18, 2004.
Motion No.3
Moved by Hough, Seconded by Hughes
Be it resolved that the minutes of the Council meeting held on February 18, 2004
be adopted as printed and circulated.
Carried.
b) Minutes of Public Meeting of February 16, 2004, re: P-157/03, S-97/03.
Motion No.4
Moved by Hughes, Seconded by Marshall
Be it resolved that the minutes of the Public meeting held on February 16, 2004
(re: P-157/03, S-97/03) be adopted as printed and circulated.
Carried.
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Council Meeting Minutes- March 3, 2004
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Brent Clarkson, MacNaughton Hermsen Britton Clarkson (MHBC) Planning
Limited, re: 1091402 Ontario Limited, John and Helen Burch - Part of Lots
34, 35 and 36, Concession 1.
Mr. Clarkson circulated a written submission to Council.
Motion No.5
Moved by Hughes, Seconded by Hough
Be it resolved that the information from Brent Clarkson, MacNaughton Hermsen
Britton Clarkson (MHBC) Planning Limited, re: 1091402 Ontario Limited, John
and Helen Burch - Part of Lots 34, 35 and 36, Concession 1 be received.
Carried.
b) Evelyn Elsey, Valley Road Health Centre, re: Physician Recruitment Financial
Support.
Motion No.6
Moved by Hough, Seconded by Hughes
Be it resolved that the information from Evelyn Elsey, Valley Road Health Centre
and Pamela Colquhoun, Physician Recruitment Community Task Force, Barrie,
re: Physician Recruitment Financial Support be received and referred to the
2004 budget deliberations.
Carried.
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Couocil Meeting Minutes- March 3, 2004
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10. CONSENT AGENDA CORRESPONDENCE:
a) Midland Public Library Board, minutes of January 8, 2004 meeting.
b) Lake Simcoe Region Conservation Authority, minutes of January 23,2004
Board of Director's meeting.
c) Orillia Public Library Board, minutes of February 4, 2004 meeting.
Motion No.7
Moved by Hughes, Seconded by Hough
Be it resolved that the items under the "Consent Agenda Correspondence", as
listed below, be received:
a) Midland Public Library Board, minutes of January 8, 2004 meeting.
b) Lake Simcoe Region Conservation Authority, minutes of January 23, 2004
Board of Director's meeting.
c) Orillia Public Library Board, minutes of February 4,2004 meeting.
Carried.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2004-011, Keith Mathieson, Director of Engineering and
Environmental Services, re: BestPro Corporation (Edgar Estates) - Request
for Reduction in Letter of Credit.
Motion No.8
Moved by Hough, Seconded by Hughes
Be it resolved that Report No. EES 2004-011, Keith Mathieson, Director of
Engineering and Environmental Services, re: BestPro Corporation (Edgar
Estates) - Request for Reduction in Letter of Credit be received and adopted;
that the Treasurer be authorized to reduce the Letter of Credit for Bestpro
Corporation by $193,580.25, with the Township retaining $117,125.66; and
further that BestPro Corporation be notified of Council's decision.
Carried.
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Council Meeting Minutes-- March 3, 2004
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b) Report No. EES 2004-012, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sprucewood Estates - Phases II and III -
Release of Securities and Issuance of Certificate of Maintenance and Final
Acceptance (Aboveground Works).
Motion No.9
Moved by Hughes Seconded by Hough
Be it resolved that Report No. EES 2004-012, Keith Mathieson, Director of
Engineering and Environmental Services, re: Sprucewood Estates - Phases II
and III - Release of Securities and Issuance of Certificate of Maintenance and
Final Acceptance (Aboveground Works) be received and adopted; that the
Treasurer be authorized to release the securities in the amounts of $9,825.60 for
Phase II and $13,772.70 for Phase III; that the Clerk prepares a By-law for
Council's consideration to issue the Certificate of Maintenance and Final
Acceptance (Aboveground Works) for Sprucewood Estates, Phases II and III;
and further that the Developer be notified of Council's decision.
Carried.
13. REPORTS OF COMMITTEES:
a) Minutes of the Planning Advisory Committee Meeting, February 9, 2004.
Motion No. 10
Moved by Hughes, Seconded by Marshall
Be it resolved that the minutes of the Planning Advisory Committee Meeting,
held on February 9, 2004 be received.
Carried.
Motion No. 11
Moved by Hough, Seconded by Hughes
Be it resolved that Mayor J. Neil Craig be appointed Chair for the 2003-2006
Term of The Township of Oro-Medonte Planning Advisory Committee.
Carried.
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Council Meeting Minutes- March 3, 2004
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Motion No. 12
Moved by Fountain, Seconded by Marshall
Be it resolved that the motion with respect to Planning Advisory Committee
Recommendation # PAC-6, 1091402 Ontario Ltd., Part Lots 34, 35, 36, Concession 1
(E.P.R.) be deferred to the Planning Advisory Committee.
Carried.
Motion No. 13
Moved by Marshall, Seconded by Crawford
Be it resolved that the Planning Report from Nick McDonald, Meridian Planning
Consultants Inc., dated February, 2004 re: 1091402 Ontario Limited, John and Helen
Burch, Part Lots 34,35,36, Concession 1 (E.P.R.) in the Township of Oro-Medonte
(formerly Oro) be received; and further that the application for Official Plan Amendment,
Zoning By-Law Amendment and Plan of Subdivision for Part Lots 34, 35, 36, Con. 1
(E.P.R.) in the Township of Oro-Medonte (formerly Oro) be refused as it does not
conform with the Official Plan.
Deferred.
b) Minutes of the Committee of the Whole Meeting, February 25, 2004.
Motion No. 14
Moved by Crawford, Seconded by Marshall
Be it resolved that the minutes of the Committee of the Whole meeting held on February
25, 2004 be received and the recommendations therein be adopted.
Carried.
14. COMMUNICATIONS:
a) Deputy Mayor Hughes, re: em ail from Donald Hanney, President, Burl's Creek
Family Event Park dated February 25, 2004 re: 2004 Soccer Contract.
Motion No. 15
Moved by Hughes, Seconded by Crawford
Be it resolved that the correspondence from D. Hanney dated February 25, 2004 re:
Burl's Creek Soccer Contract be received.
Carried.
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Council Meeting Minutes- March 3, 2004
b) Councillor Marshall, re: correspondence from Rod Harris dated March 3,
2004 re: Speed Limit in Craighurst.
Motion No. 16
Moved by Marshall, Seconded by Hough
Be it resolved that the correspondence from Mr. Rod Harris dated March 3, 2004
re: Speed Limits in the Hamlet of Craighurst be received and referred to staff for
a response and that the issue of noise created by engine exhaust brakes be
referred to staff for a report.
Carried.
15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Withdrawn.
16. BY-LAWS:
a) By-Law No. 2004-017
Being a By-law to provide a schedule of retention
periods for the records of the Township of Oro-
Medonte and to repeal By-law No. 94-40.
Motion No. 17
Moved by Crawford, Seconded by Marshall
Be it resolved that a By-law to provide a schedule of retention periods for the
records of the Township of Oro-Medonte and to repeal By-law No. 94-40 be
introduced and read a first and second time and numbered By-law No. 2004-
017.
Carried.
That By-law No. 2004-017 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 3, 2004
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b) By-Law No. 2004-021
Being a By-law to Amend By-law No. 2004-011, a
By-law to Appoint Representatives to Various
Committees/Organizations and to Repeal By-law
No. 2002-072.
Motion No. 18
Moved by Marshall, Seconded by Fountain
Be it resolved that a By-law to Amend By-law No. 2004-011, a By-law to Appoint
Representatives to Various Committees/Organizations and to Repeal By-law No.
2002-072 be introduced and read a first and second time and numbered By-law
No. 2004-021.
Carried.
That By-law No. 2004-021 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
c) By-Law No. 2004-022 Being a By-Law to Authorize the Issuance of a
Certificate of Maintenance and Final Acceptance
(Aboveground Works) for Scott Silo Construction
Ltd. (Sprucewood Estates - Phases II and III).
Motion No. 19
Moved by Crawford, Seconded by Marshall
Be it resolved that a By-Law to Authorize the Issuance of a Certificate of
Maintenance and Final Acceptance (Aboveground Works) for Scott Silo
Construction Ltd. (Sprucewood Estates - Phases II and III) be introduced and
read a first and second time and numbered By-law No. 2004-022.
Carried.
That By-law No. 2004-022 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- March 3, 2004
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d) By-Law No. 2004-023 By-law to Amend By-law No. 2001-010, being a By-
law to Appoint Representatives to the Committee of
Adjustment.
Motion No. 20
Moved by Fountain, Seconded by Crawford
Be it resolved that a By-law to Amend By-law No. 2001-010, being a By-law to
Appoint Representatives to the Committee of Adjustment and to Repeal By-Law
No. 2004-008 be introduced and read a first and second time and numbered By-
law No. 2004-023.
Carried.
That By-law No. 2004-023, as amended, be read a third time and finally passed,
be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
17. CONFIRMATION BY-LAW NO. 2004-020
Motion No. 21
Moved by Marshall, Seconded by Fountain
Be it resolved that a by-law to confirm the proceedings of the Council meeting
held on Wednesday, March 3, 2004 be introduced and read a first and second
time and numbered By-law No. 2004-020.
Carried.
That By-law No. 2004-020 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
18. QUESTIONS AND ANNOUNCEMENTS
None.
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Council Meeting Minutes- March 3, 2004
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19. ADJOURNMENT
.
Motion No. 22
Moved by Crawford, Seconded by Marshall
Be it resolved that we do now adjourn at 8:40 p.m.
Carried.
<:+ ~ J1LJ ~
~yor, J. Neil Craig i
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Council Meeting Mioutes- March 3, 2004