02 23 2022 Council MinutesTownship of
Proud Hrritagr, Fxriting Funu,
Wednesday, February 23, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
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Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Shannon Johnson,
Chief Financial Officer/Treasurer; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Director, Human Resources; Derek Witlib, Manager, Planning Services;
Justin Metras, Manager, Infrastructure and Capital Projects; Jennifer
Barrick, Environmental Services Manager; Jenny Legget,
Communications and Public Relations Officer; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, February 23, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220223-1
Moved by Hough, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, February 23, 2022 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C220223-2
Moved by Greenlaw, Seconded by Keane
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220223-3
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Solicitor -client privilege; Litigation affecting the Municipality (Water Services).
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
b) Motion to Rise and Report.
Motion No. C220223-4
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 10:00 a.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor -client privilege; Litigation affecting the Municipality (Water Services).
Carried.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor -client privilege, Litigation affecting the municipality (Water Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Chris
Williams, Aird & Berlis LLP.
Motion No. C220223-5
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Andria Leigh,
Deputy CAO/Director, Development Services; Chris Williams, Aird & Berlis LLP re:
Solicitor -client privilege; Litigation affecting the Municipality (Water Services) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 9, 2022.
Motion No. C220223-6
Moved by Scott, Seconded by DeSousa
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 9,
2022 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) CS2022-05, Jennifer Whitley, Economic Development/ Communications Advisor re:
Economic Development 2021 Accomplishments & 2022 Work Plan.
Motion No. C220223-7
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That CS2022-05, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development 2021 Accomplishments & 2022 Work Plan be received and
adopted.
2. That the 2022 Economic Development Work Plan be approved as presented in
Schedule 1.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
b) DS2022-030, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Oro-Medonte Estates Inc. for Forest Heights (43T-93022).
Motion No. C220223-8
Moved by Hough, Seconded by Scott
Be it resolved
1. That DS2022-030, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Oro-Medonte Estates Inc. for Forest Heights (43T-93022) be
received and adopted.
2. That Council approve the request for extension to draft plan approval by Oro-Medonte
Estates Inc. for Forest Heights (43T-93022), for a period of twelve (12) months.
3. That the Conditions of Draft Plan Approval be updated with amended conditions with
respect to parkland contributions, groundwater monitoring and housekeeping changes, as
described in DS2022-030.
4. That the appropriate notice of the changes of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
5. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
c) F12022-02, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage Loan
Applications.
Motion No. C220223-9
Moved by Scott, Seconded by Veitch
Be it resolved
1. That F12022-02, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage
Loan Applications be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, as outlined in
Option 2, up to a maximum total amount of $50,000.00 for the property owner of
Concession 9E, PT LT 7, Coldwater, Ontario, Township of Oro-Medonte to be financed
over ten (10) years, upon subsequent conditional approval by OMAFRA funding.
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
d) F12022-03, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage Loan
Applications.
Motion No. C220223-10
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That F12022-03, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage
Loan Applications be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, as outlined in
Option 2, up to a maximum total amount of $50,000.00 for the property owner of
Concession 9, PT LT 6, Coldwater, Ontario, Municipality of Oro-Medonte to be financed
over ten (10) years, upon subsequent conditional approval by OMAFRA funding.
Carried.
e) OCS2022-04, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-04 Cracksealing — Various Locations 2022-2023.
Motion No. C220223-11
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That OCS2022-04, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-04 Cracksealing — Various Locations 2022-2023 be received
and adopted.
2. That Tender OCS2022-04 Crack Sealing — Various Locations — Two Years be awarded
to Northern Contracting (Sault) Ltd. in the amount of $29,375 for 2022 and $29,775 for
2023 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That staff report back on the progress of the 2022 Pavement Management Program
through the corporate monthly project update report.
5. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
f) OCS2022-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-03 Microsurfacing.
Motion No. C220223-12
Moved by Hough, Seconded by Keane
Be it resolved
1. That OCS2022-05, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-03 Microsurfacing be received and adopted.
2. That Tender OCS2022-03 Microsurfacing be awarded to Duncor Enterprises in the
amount of $158,113.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
g) OCS2022-06, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-01 Road Rehabilitation.
Motion No. C220223-13
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That OCS2022-06, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-01 Road Rehabilitation be received and adopted.
2. That Tender OCS2022-01 Road Rehabilitation — Various Locations be awarded to
Georgian Paving Limited in the amount of $5,058,987.60 plus HST.
3. That Council authorizes and approves the completion of the following provisional project
as part of the 2022 Roads Capital Program should a positive variance exist as
OCS2022-01 advances and the project can be completed within approved 2022 Roads
Capital Program Budget:
a. 15/16 Sideroad — Line 9 to Line 10 in the amount of $239,004.10 plus HST.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. That staff report back on the progress of the 2022 Roads Capital Program through the
corporate monthly project update report.
6. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
h) OCS2022-07, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-02 Culvert BX-10 Replacement.
Motion No. C220223-14
Moved by Veitch, Seconded by Scott
Be it resolved
1. That OCS2022-07, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-02 — Culvert BX-10 Replacement be received and adopted.
2. That Tender OCS2022-02 Culvert BX-10 Replacement be awarded to Seeley and Arnill
Construction in the amount of $491,633.39 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November,
December, 2021) Statistic Update.
Motion No. C220223-15
Moved by Greenlaw, Seconded by Scott
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November,
December, 2021) Statistic Update be received.
Carried.
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Council Meeting Minutes — Wednesday, February 23, 2022.
10. Reports of Municipal Officers for Action:
i) DS2022-031, Andria Leigh, Deputy CAO/Director, Development Services re: County
of Simcoe Regional Government Review Update & Fire Services Review Final
Report Comments (to be distributed).
Motion No. C220223-16
Moved by Hough, Seconded by Veitch
Be it resolved
1. That DS2022-031, Andria Leigh, Deputy CAO/Director, Development Services re: County
of Simcoe Regional Government Review Update & Fire Services Review Final Report
Comments be received and adopted.
2. That the County of Simcoe be advised of the Township of Oro-Medonte's position
regarding the Fire Service Review Final Report and Recommendations prepared by
Pomox Consulting and its intent to maintain its existing service delivery model.
3. That the Township's Fire & Emergency Services Department continue to implement the
recommendations as outlined in the Master Fire Plan Review (2020) received by Council
in February 2021 and assess opportunities for shared service efficiencies with
neighbouring municipalities.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) F12022-01, Lianne MacGibbon, Financial Analyst re: Statement of Accounts, Quarter 4 -
2021, October 1 to December 31, 2021.
c) ES2022-01, Jennifer Barrick, Manager, Environmental Services re: 2021 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
d) ES2022-02, Michelle Jakobi, Director, Environmental Services re: 2021 Drinking Water
Compliance Report - Carley Hall.
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Council Meeting Minutes — Wednesday, February 23, 2022.
Motion No. C220223-17
Moved by DeSousa, Seconded by Hough
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) F12022-01, Lianne MacGibbon, Financial Analyst re: Statement of Accounts, Quarter 4 -
2021, October 1 to December 31, 2021.
c) ES2022-01, Jennifer Barrick, Manager, Environmental Services re: 2021 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
d) ES2022-02, Michelle Jakobi, Director, Environmental Services re: 2021 Drinking Water
Compliance Report - Carley Hall.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough, Councillors DeSousa, Scott and Greenlaw.
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Council Meeting Minutes — Wednesday, February 23, 2022.
b) Councillor Scott re: Enhanced Accessibility Walking Trail.
Motion No. C220223-18
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Enhanced Accessibility
Walking Trail be received.
2. That the Township of Oro-Medonte Council support the establishment of a dedicated
walking only trail in the Township of Oro-Medonte.
3. That Council support, in principle, the three outlined options as the priority sequencing for
implementation, to achieve this proposal.
4. That Township Staff explore the opportunity to receive a Provincial grant to assist in
funding this initiative and report back to Council regarding the design, costing for trail
development, and funding opportunities.
5. That Councillor Shawn Scott continue to liaise with the involved parties and the Joint
Accessibility Advisory Committee on this proposal and provide updates to Council as
required.
Unanimously Carried.
c) Councillor DeSousa, Response to Council from November 24, 2021 Council Meeting re:
Rogers Hometown Hockey.
Motion No. C220223-19
Moved by DeSousa, Seconded by Keane
Be it resolved that the verbal information presented by Councillor DeSousa, re: Response to
Council from November 24, 2021 Council Meeting, Rogers Hometown Hockey be received.
Carried.
d) Councillor Veitch re: correspondence dated January 10, 2022 from Severn Sound
Environmental Association (SSEA), Microplastics Resolution.
Motion No. C220223-20
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the correspondence dated January 10, 2022 from Severn Sound
Environmental Association (SSEA), Microplastics Resolution be received.
Carried.
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Council Meeting Minutes —Wednesday, February 23, 2022.
13.Announcements:
The following members of Council provided Announcements: Mayor H.s. Hughes,
Councillors Veitch and Scott.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 19, 2022 from the Township of Limerick re: Gypsy Moth
Spraying.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Lori Hutcheson, President, Horseshoe Valley Property Owners
Association (HVPOA) re: Rogers Hometown Hockey.
Staff Recommendation: Receive and Respond under the Mayor's Signature.
d) Correspondence dated February 8, 2022 from the Municipality of Shuniah re: Expansion
of Northern Ontario School of Medicine (NOSM).
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
e) Correspondence dated February 11, 2022 from the Ministry of the Solicitor General re:
Evacuation Planning - Request for Municipal Support to EMO's Preparations for the
2002 Flood and Wildland Fire Season.
Staff Recommendation: Receive, Support, Advise under the CAO's Signature.
f) Correspondence from Sandra Lee, Project Manager, Local Immigration Partnership,
County of Simcoe, Social and Community Services Division re: 2022#ITSTARTS
Campaign and Proclamation of the Month of March, 2022 as "#ITSTARTS Month" and
March 21, 2022 as "International Day to Eliminate Racial Discrimination".
Staff Recommendation: Receive, Proclaim, Post to Website, Advise under the
Mayor's Signature.
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Council Meeting Minutes — Wednesday, February 23, 2022.
Friendly amendments were approved for Items 14b) and c) as outlined below:
Motion No. C220223-21
Moved by Keane, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 19, 2022 from the Township of Limerick re: Gypsy Moth
Spraying.
Received, Supported, Advised under the Mayor's Signature.
c) Correspondence from Lori Hutcheson, President, Horseshoe Valley Property Owners
Association (HVPOA) re: Rogers Hometown Hockey.
Received.
d) Correspondence dated February 8, 2022 from the Municipality of Shuniah re: Expansion
of Northern Ontario School of Medicine (NOSM).
Received, Supported, Advised under the Mayor's Signature.
e) Correspondence dated February 11, 2022 from the Ministry of the Solicitor General re:
Evacuation Planning - Request for Municipal Support to EMO's Preparations for the 2002
Flood and Wildland Fire Season.
Received, Supported, Advised under the CAO's Signature.
f) Correspondence from Sandra Lee, Project Manager, Local Immigration Partnership,
County of Simcoe, Social and Community Services Division re: 2022#ITSTARTS
Campaign and Proclamation of the Month of March, 2022 as "#ITSTARTS Month" and
March 21, 2022 as "International Day to Eliminate Racial Discrimination".
Received, Proclaimed, Posted to Website, Advised under the Mayor's Signature.
Carried.
15. Communications/Petitions:
None.
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Council Meeting Minutes —Wednesday, February 23, 2022.
16. Notice of Motions:
None.
17. By -Laws:
a) 2022-018: A By -Law to Permanently Stop Up and Close and to authorize the
conveyance of Part of the Original Road Allowance Lot 7, between Concessions 10 and
11, Geographic Township of Oro now in the Township of Oro-Medonte, County of
Simcoe more particularly described as Part, 6, Plan 51 R-9288 (referenced as the
"subject lands").
b) 2022-023: Being a By -Law to Authorize the Execution of Agreements Between The
Township of Oro-Medonte and Dominion Voting and DataFix For Provider Services for
the 2022 Elections Traditional Paper Ballot and Vote by Mail by Request Voting, Vote
Tabulation Equipment, Software and Supplies.
Motion No. C220223-22
Moved by Scott, Seconded by DeSousa
Be it resolved that By -Law Nos. 2022-018 and 2022-023
a) 2022-018: A By -Law to Permanently Stop Up and Close and to authorize the
conveyance of Part of the Original Road Allowance Lot 7, between Concessions 10 and
11, Geographic Township of Oro now in the Township of Oro-Medonte, County of Simcoe
more particularly described as Part, 6, Plan 51 R-9288 (referenced as the "subject lands").
b) 2022-023: Being a By -Law to Authorize the Execution of Agreements Between The
Township of Oro-Medonte and Dominion Voting and DataFix For Provider Services for
the 2022 Elections Traditional Paper Ballot and Vote by Mail by Request Voting, Vote
Tabulation Equipment, Software and Supplies
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes — Wednesday, February 23, 2022.
19. Confirmation By -Law:
a) 2022-024: Being a by-law to Confirm the proceedings of the Council meeting held on
Wednesday, February 23, 2022.
Motion No. C220223-23
Moved by Greenlaw, Seconded by Hough
Be it resolved that By -Law No. 2022-024: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 23, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220223-24
Moved by Keane, Seconded by Veitch
Be it resolved that we do now adjourn at 1:13 p.m.
MAH.h e s
Cie k, Yvonne Aubichon
Carried.
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