02 09 2022 Council MinutesTownship of
Proud Hrritgge, Exciting Future
Wednesday, February 9, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources;
Catherine McCarroll, Intermediate Planner; Jenny Legget, Public
Relations Officer/Communications; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Patrick Howse, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
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Council Meeting Minutes — Wednesday, February 9, 2022.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220209-1
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, February 9, 2022 be
received and adopted, as amended to add as Item
12b) Correspondence dated February 7, 2022 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Housing Affordability, Feedback Deadline February
15, 2022;
and to remove Item
11a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions upon adoption of the agenda.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C220209-2
Moved by Keane, Seconded by Veitch
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220209-3
Moved by Hough, Seconded by Scott
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
Information explicitly supplied in confidence by a third party (Winfull Industrial
Park/Reduced Load Period).
Carried.
b) Motion to Rise and Report.
Motion No. C220209-4
Moved by Veitch, Seconded by Keane
Be it resolved that we do now Rise at 9:14 a.m. and Report on the Closed Session Item 4c)
Andria Leigh, Deputy CAO/Director, Development Services; and Donna Hewitt, Director,
Corporate Services re: Information explicitly supplied in confidence by a third party (Winfull
Industrial Park/Reduced Load Period).
Carried.
c) Andria Leigh, Deputy CAO/Director, Development Services; and Donna Hewitt, Director,
Corporate Services re: Information explicitly supplied in confidence by a third party
(Winfull Industrial Park/Reduced Load Period).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and Community Services.
Motion No. C220209-5
Moved by Scott, Seconded by Hough
Be it resolved that the confidential correspondence dated February 1, 2022 and presented
by Andria Leigh, Deputy CAO/Director, Development Services; and Donna Hewitt, Director,
Corporate Services re: Information explicitly supplied in confidence by a third party (Winfull
Industrial Park/Reduced Load Period) be received.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 26, 2022.
Motion No. C220209-6
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 26,
2022 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Open Forum:
One individual indicated she was available to answer questions, if required, for Item 10d).
10. Reports of Municipal Officers for Action:
d) OCS2022-03, Shawn Binns, Director, Operations & Community Services re:
Rowanwood Road Assumption Consideration.
Motion No. C220209-7
Moved by DeSousa, Seconded by Keane
Be it resolved
1. That OCS2022-03, Shawn Binns, Director, Operations & Community Services re:
Rowanwood Road Assumption Consideration be received and adopted.
2. That Council support the request of the Rowanwood Conserver Society Co-operative
Incorporated to assume Rowanwood Road as a gravel road.
3. That, following the completion of the required road works to the satisfaction of the
Township, the Assumption By-law be brought forward for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
10. Reports of Municipal Officers for Action:
a) DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent Application 2021-
B-02 by Bruce North, 363 Line 12 North — Ontario Land Tribunal (OLT) Hearing
Representation.
Motion No. C220209-8
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That DS2022-18, Catherine McCarroll, Intermediate Planner re: Consent Application
2021-B-02 by Bruce North, 363 Line 12 North — Ontario Land Tribunal (OLT) Hearing
Representation be received and adopted.
2. That staff proceed with Option 2 as outlined in DS2022-18 in preparation for the Ontario
Land Tribunal (OLT) hearing scheduled for April 5, 2022.
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch
Yea
Councillor DeSousa
Nay
Councillor Greenlaw
Yea
Deputy Mayor Hough
Yea
Councillor Keane
Nay
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
8. Deputations/Presentations:
a) Deputation by Doug Minter, President & CEO, Minter Consulting Group re: Oro African
Methodist Episcopal Church Project.
Motion No. C220209-9
Moved by Keane, Seconded by DeSousa
Be it resolved that the deputation and PowerPoint presentation provided by Doug Minter,
President & CEO, Minter Consulting Group and Eric Purnnel, Chief Executive and Board
Chair re: Oro African Methodist Episcopal Church Project be received.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
10. Reports of Municipal Officers for Action:
b) Shawn Binns, Director, Operations & Community Services re: Exemption to
Reduced Load Periods and Designated Haul Routes, Township of Oro-Medonte.
Motion No. C220209-10
Moved by Hough, Seconded by Scott
Be it resolved
1. That the verbal information presented by Shawn Binns, Director, Operations &
Community Services re: Exemption to Reduced Load Periods and Designated Haul
Routes, Township of Oro-Medonte be received.
2. That Council approve the addition of a schedule to By -Law No. 2012-086, "A By -Law to
Designate Reduced Load Period and Designate Haul Routes in the Township of Oro-
Medonte" providing exemption from reduced load periods for the following roadways
servicing commercial/industrial parks:
• Line 4 South from Highway 11 to Winstar Road;
• Winstar Road;
• Holick Road.
3. That staff review and give consideration for the provision of exemptions for primary
roads servicing and contained within the Small Crescent and Forest Home Industrial
Parks.
4. That the Director, Operations and Community Services bring back the appropriate
amending by-law for Council's consideration.
Carried.
e) CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, Plan 51 R-9288 to
Owners of Part 8, Plan 51 R-9288 (2121 Line 10 North) in place of Part 3, 51 R-9288.
Motion No. C220209-11
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That CS2022-04, Yvonne Aubichon, Clerk re: Request to Convey Part 6, Plan 51 R-9288
to Owners of Part 8, Plan 51 R-9288 (2121 Line 10 North) in place of Part 3, 51 R-9288 be
received and adopted.
2. That staff bring forward, for Council's consideration, a By-law to stop up, close and
convey Part 6, 51 R-9288 in place of Part 3, 51 R-9288 deviation.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
c) OCS2022-02, Shawn Binns, Director, Operations & Community Services re: Line 7
North Road Transfer [Refer to Item 17b)].
Motion No. C220209-12
Moved by Veitch, Seconded by Hough
Be it resolved
1. That OCS2022-02, Shawn Binns, Director, Operations & Community Services re: Line 7
North Road Transfer be received and adopted.
2. That the draft by-law to execute an agreement between the County of Simcoe and
Township of Oro-Medonte for Line 7 North from Highway 11 to Horseshoe Valley Road
be brought forward for Council's consideration,
Carried.
11. Reports of Municipal Officers for Information Only:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-
19 Actions.
This item was withdrawn upon adoption of the agenda.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Greenlaw, Veitch, Scott and Keane.
b) Correspondence dated February 7, 2022 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Housing Affordability, Feedback Deadline February 15, 2022.
Motion No. C220209-13
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated February 7, 2022 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Housing Affordability, Feedback Deadline February 15,
2022 be received.
2. That the Ministry of Municipal Affairs and Housing be advised, under the Mayor's
signature, of the Township's comments with respect to the said correspondence.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
13.Announcements:
The following members of Council provided Announcements: Mayor H.S. Hughes; Councillor
Keane.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
2. Township of Oro-Medonte, Office Closure Notice, Monday, February 21, 2022, Family
Day.
b) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re:
Dissolve the Ontario Land Tribunal (OLT) [from January 26, 2022 Council meeting] [Draft
Letter to be Distributed].
Staff Recommendation: Receive, Approve Draft Letter, Advise under Mayor's
Signature.
c) Minutes of Barrie Public Library Board meeting held on Thursday, November 25, 2021.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
December 17, 2021.
Staff Recommendation: Receive for Information Only.
e) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday,
December 10, 2021; and highlights of meeting held on Friday, January 28, 2022.
Staff Recommendation: Receive for Information Only.
f) Minutes of Orillia Public Library Board meeting held on Wednesday, January 26, 2022.
Staff Recommendation: Receive for Information Only.
g) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Fourth
(4th) Quarter (October 1 - December 31) Report/Update.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Ldd
Egg Mass Survey Results and Defoliation Forecast for 2022.
Staff Recommendation: Receive for Information Only.
Correspondence dated January 25, 2022 from Federal Minister of Agriculture and Agri -
Food; and Ontario Minister of Agriculture, Food and Rural Affairs (OMAFRA) re: Ontario
Wildlife Damage Compensation Program (OWDCP) Claim Administration Payment.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, February 9, 2022.
Motion No. C220209-14
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
2. Township of Oro-Medonte, Office Closure Notice, Monday, February 21, 2022, Family
Day.
b) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re:
Dissolve the Ontario Land Tribunal (OLT) [from January 26, 2022 Council meeting].
Received, Approved Draft Letter, Advised under Mayor's Signature.
c) Minutes of Barrie Public Library Board meeting held on Thursday, November 25, 2021,
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
December 17, 2021.
Received for Information Only.
e) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday,
December 10, 2021; and highlights of meeting held on Friday, January 28, 2022.
Received for Information Only.
f) Minutes of Orillia Public Library Board meeting held on Wednesday, January 26, 2022.
Received for Information Only.
g) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Fourth
(4th) Quarter (October 1 - December 31) Report/Update.
Received for Information Only.
h) Correspondence from Severn Sound Environmental Association (SSEA) re: 2021 Ldd
Egg Mass Survey Results and Defoliation Forecast for 2022.
Received for Information Only.
i) Correspondence dated January 25, 2022 from Federal Minister of Agriculture and Agri -
Food; and Ontario Minister of Agriculture, Food and Rural Affairs (OMAFRA) re: Ontario
Wildlife Damage Compensation Program (OWDCP) Claim Administration Payment.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, February 9, 2022.
15. Communications/Petitions:
a) Correspondence dated February 1, 2022 from County of Simcoe re: Regional
Government Review Process; and Review of Fire Services in Simcoe County.
Motion No. C220209-15
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the correspondence dated February 1, 2022 from County of Simcoe re: Regional
Government Review Process; and Review of Fire Services in Simcoe County be
received.
2. That staff prepare and present a draft response to the County of Simcoe at the February
23, 2022 Council meeting regarding the Regional Governance Review (Service Delivery
Review) recommendations;
3. That the County of Simcoe be advised, under the Deputy CAO/Director of Development
Services' signature, of the Township's final review comments with respect to the Regional
Government Review process.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) 2022-015: A By-law to Provide for Remuneration and Expenses for Members of Council
and Council's Appointees to Local Boards and Committees/Technical Support Groups,
and Expenses for Employees, and to Repeal By-law No. 2020-010 (Remuneration and
Expenses By-law).
b) 2022-016: Being a By -Law to Authorize the Execution of a Municipal Highway
Agreement (Addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road
(County Road 22) to the County of Simcoe Highway System) Between the Township of
Oro-Medonte and the County of Simcoe.
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Council Meeting Minutes — Wednesday, February 9, 2022.
Motion No. C220209-16
Moved by Scott, Seconded by Keane
Be it resolved that By -Law Nos. 2022-015 and 2022-016
a) 2022-015: A By-law to Provide for Remuneration and Expenses for Members of Council
and Council's Appointees to Local Boards and Committees/Technical Support Groups,
and Expenses for Employees, and to Repeal By-law No. 2020-010 (Remuneration and
Expenses By-law).
b) 2022-016: Being a By -Law to Authorize the Execution of a Municipal Highway
Agreement (Addition of Line 7 North from Hwy. 11 North to Horseshoe Valley Road
(County Road 22) to the County of Simcoe Highway System) Between the Township of
Oro-Medonte and the County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2022-017: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 9, 2022.
Motion No. C220209-17
Moved by DeSousa, Seconded by Hough
Be it resolved that By -Law No. 2022-017: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 9, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, February 9, 2022.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220209-18
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now adjourn at 12:12 p.m.
P;;J�' (
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Clerk. vonne Aubichon
Carried.
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