03 09 2022 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Meeting
Township of Wednesday, March 9, 2022
Proud Heritage,Exciting Future 9:00 a.m. - Open Session
Effective Monday, January 31, 2022, the Township Administration Centre is open for
customer service by appointment with safety measures in place including: visitor
screening, use of face coverings, and physical distancing. To best serve you, it is
recommended that an appointment be booked prior to arrival, Contact us/Book an
appointment.
Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond,
and contagious transmission of COVID-19, whenever possible, residents and
business owners are encouraged to utilize online and telephone services for
Township related business.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency.
Protocols have been established to advise how to participate in the public portions of
these meetings. Please visit the following links for additional information:
• Request for Open Forum or IDS Committee Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 107
Council Meeting Agenda - March 09, 2022
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
5 - 19 a) Minutes of Council meeting held on Wednesday, February 23, 2022.
20 - 22 b) Minutes of Special Council meeting held on Wednesday, March 2, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
Page 2 of 107
Council Meeting Agenda - March 09, 2022
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
23 - 26 a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Projects-re:
Award of Tender OCS2022-05 Bridge 4 Replacement.
27 - 30 b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomination
Day [Refer to Item 17a)].
31 - 44 c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Committee
(JCAC) Participation.
11. Reports of Municipal Officers for Information Only:
45 - 54 a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on
COVID-19 Actions.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
55 - 56 b) Councillor Scott re: Request for Consideration, Draft Motion, Lake Simcoe
Protection Funding.
57 - 58 c) Councillor Keane re: Request for Consideration, Proclamation to support and
designate March 2022 as #ITSTARTS Month.
13. Announcements:
14. Consent Agenda:
59 a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination Notice, Deadline Friday, March
11 , 2022.
60 - 63 b) Minutes of Barrie Public Library Board meeting held on Thursday, January
27, 2022.
Staff Recommendation: Receive for Information Only.
64 - 73 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on
Friday, January 28, 2022.
Staff Recommendation: Receive for Information Only.
Page 3 of 107
Council Meeting Agenda - March 09, 2022
74 - 83 d) Minutes of Nottawasaga Valley Conservation Authority Meetings held on
Friday, January 28, 2022.
Staff Recommendation: Receive for Information Only.
84 - 99 e) Minutes of Orillia Public Library Board meeting held on Wednesday,
February 23, 2022.
Staff Recommendation: Receive for Information Only.
100 - 101 f) Correspondence dated February 26, 2022 from Ukrainian National
Federation of Canada to Lake Simcoe Region Conservation Authority re:
Request from Toronto Branch.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By-Laws:
102 a) 2022-027: Being a By-Law to Delegate Certain Powers and Authorities to
the Chief Administrative Officer "CAO" During a Period of Restricted Acts of
Council in an election year ("Lame Duck" By-law).
103 - 106 b) 2022-028: A By-law to Designate Reduced Load Periods and Designate
Haul Routes in the Township of Oro-Medonte and to Repeal By-law No.
2012-086.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By-Law:
107 a) 2022-029: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, March 9, 2022.
20. Adjournment:
a) Motion to Adjourn.
Page 4 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
The Township of Oro-Medonte
T Council Meeting Minutes
Township of
to Electronic Meeting
Proud Heritage,Exciting Future
Wednesday, February 23, 2022 9:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Shannon Johnson,
Chief Financial Officer/Treasurer; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Director, Human Resources; Derek Witlib, Manager, Planning Services;
Justin Metras, Manager, Infrastructure and Capital Projects; Jennifer
Barrick, Environmental Services Manager; Jenny Legget,
" Communications and Public Relations Officer; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Iquor
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 15
Page 5 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220223-1
Moved by Hough, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, February 23, 2022 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C220223-2
Moved by Greenlaw, Seconded by Keane
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220223-3
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9.02 a.m. to discuss
• Solicitor-client privilege; Litigation affecting the Municipality (Water Services).
Carried.
Page 2 of 15
Page 6 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
b) Motion to Rise and Report.
Motion No. C220223-4
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 10.00 a.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re-
Solicitor-client privilege; Litigation affecting the Municipality (Water Services).
Carried.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re-
Solicitor-client privilege, Litigation affecting the municipality (Water Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Michelle
Jakobi, Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Chris
Williams, Aird & Berlis LLP.
Motion No. C220223-5
Moved by Keane, Seconded by DeSous
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Andria Leigh,
Deputy CAO/Director, Development Services; Chris Williams, Aird & Berlis LLP re-
Solicitor-client privilege; Litigation affecting the Municipality (Water Services) be received.
2. That staff and legal counsel continue to proceed as directed by Council.
1%6" % 'X Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 9, 2022.
Motion No. C220223-6
Moved by Scott, Seconded by DeSousa
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 9,
2022 be received and adopted as printed and circulated.
Carried.
Page 3 of 15
Page 7 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Open Forum:
None.
10.Reports of Municipal Officers for Action:
a) CS2022-05, Jennifer Whitley, Economic Development/ Communications Advisor re:
Economic Development 2021 Accomplishments & 2022 Work Plan.
Motion No. C220223-7
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That CS2022-05, Jennifer Whitley, Economic Development/Communications Advisor re:
Economic Development 2021 Accomplishments & 2022 Work Plan be received and
adopted.
2. That the 2022 Economic Development Work Plan be approved as presented in
Schedule 1.
Unanimously Carried.
Page 4 of 15
Page 8 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
b) DS2022-030, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Oro-Medonte Estates Inc. for Forest Heights (43T-93022).
Motion No. C220223-8
Moved by Hough, Seconded by Scott
Be it resolved
1 . That DS2022-030, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Oro-Medonte Estates Inc. for Forest Heights (43T-93022) be
received and adopted.
2. That Council approve the request for extension to draft plan approval by Oro-Medonte
Estates Inc. for Forest Heights (43T-93022), for a period of twelve (12) months.
3. That the Conditions of Draft Plan Approval be updated with amended conditions with
respect to parkland contributions, groundwater monitoring and housekeeping changes, as
described in DS2022-030.
4. That the appropriate notice of the changes of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
5. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
c) F12022-02, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage Loan
Applications.
Motion No. C220223-9;
Moved by Scott, Seconded by Veitch `
Be it resolved 1%
1 . That F12022-02, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage
Loan Applications be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, as outlined in
Option 2, up to a maximum total amount of $50,000.00 for the property owner of
Concession 9E, PT LT 7, Coldwater, Ontario, Township of Oro-Medonte to be financed
over ten (10) years, upon subsequent conditional approval by OMAFRA funding.
Carried.
Page 5 of 15
Page 9 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
d) F12022-03, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage Loan
Applications.
Motion No. C220223-10
Moved by Keane, Seconded by DeSousa
Be it resolved
1 . That F12022-03, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage
Loan Applications be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, as outlined in
Option 2, up to a maximum total amount of $50,000.00 for the property owner of
Concession 9, PT LT 6, Coldwater, Ontario, Municipality of Oro-Medonte to be financed
over ten (10) years, upon subsequent conditional approval by OMAFRA funding.
Carried.
e) OCS2022-04, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-04 Cracksealing — Various Locations 2022-2023.
Motion No. C220223-11
Moved by Scott, Seconded by Greenlaw
ON,
Be it resolved
1. That OCS2022-04, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-04 Cracksealing — Various Locations 2022-2023 be received
and adopted.
2. That Tender OCS2022-04 Crack Sealing — Various Locations — Two Years be awarded
to Northern Contracting (Sault) Ltd. in the amount of $29,375 for 2022 and $29,775 for
2023 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That staff report back on the progress of the 2022 Pavement Management Program
through the corporate monthly project update report.
5. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 6 of 15
Page 10 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
f) OCS2022-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-03 Microsurfacing.
Motion No. C220223-12
Moved by Hough, Seconded by Keane
Be it resolved
1 . That OCS2022-05, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-03 Microsurfacing be received and adopted.
2. That Tender OCS2022-03 Microsurfacing be awarded to Duncor Enterprises in the
amount of $158,113.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
g) OCS2022-06, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-01 Road Rehabilitation.
Motion No. C220223-13
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That OCS2022-06, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-01 Road Rehabilitation be received and adopted.
2. That Tender OCS2022-01 Road Rehabilitation — Various Locations be awarded to
Georgian Paving Limited in the amount of $5,058,987.60 plus HST.
3. That Council authorizes and approves the completion of the following provisional project
as part of the 2022 Roads Capital Program should a positive variance exist as
OCS2022-01 advances and the project can be completed within approved 2022 Roads
Capital Program Budget:
a. 15/16 Sideroad — Line 9 to Line 10 in the amount of $239,004.10 plus HST.
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. That staff report back on the progress of the 2022 Roads Capital Program through the
corporate monthly project update report.
6. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 7 of 15
Page 11 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
h) OCS2022-07, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2022-02 Culvert BX-10 Replacement.
Motion No. C220223-14
Moved by Veitch, Seconded by Scott
Be it resolved
1. That OCS2022-07, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2022-02 — Culvert BX-10 Replacement be received and adopted.
2. That Tender OCS2022-02 Culvert BX-10 Replacement be awarded to Seeley and Arnill
Construction in the amount of $491 ,633.39 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November,
December, 2021) Statistic Update.
Motion No. C220223-15
Moved by Greenlaw, Seconded by Scott
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 4 (October, November,
December, 2021) Statistic Update be received.
Carried.
Page 8 of 15
Page 12 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
10.Reports of Municipal Officers for Action:
i) DS2022-031, Andria Leigh, Deputy CAO/Director, Development Services re: County
of Simcoe Regional Government Review Update & Fire Services Review Final
Report Comments (to be distributed).
Motion No. C220223-16
Moved by Hough, Seconded by Veitch
Be it resolved
1. That DS2022-031 , Andria Leigh, Deputy CAO/Director, Development Services re: County
of Simcoe Regional Government Review Update & Fire Services Review Final Report
Comments be received and adopted.
2. That the County of Simcoe be advised of the Township of Oro-Medonte's position
regarding the Fire Service Review Final Report and Recommendations prepared by
Pomox Consulting and its intent to maintain its existing service delivery model.
3. That the Township's Fire & Emergency Services Department continue to implement the
recommendations as outlined in the Master Fire Plan Review (2020) received by Council
in February 2021 and assess opportunities for shared service efficiencies with
neighbouring municipalities.
Carried.
A411101h., N!SN
11.Reports of Municipal Officers for Information Only:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) FI2022-01, Lianne MacGibbon, Financial Analyst re: Statement of Accounts, Quarter 4 -
2021, October 1 to December 31, 2021.
c) ES2022-01 , Jennifer Barrick, Manager, Environmental Services re: 2021 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
d) ES2022-02, Michelle Jakobi, Director, Environmental Services re: 2021 Drinking Water
Compliance Report - Carley Hall.
Page 9 of 15
Page 13 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
Motion No. C220223-17
Moved by DeSousa, Seconded by Hough
Be it resolved that the reports, as listed under Item #11 , Reports of Municipal Officers for
Information Only, be received:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) FI2022-01, Lianne MacGibbon, Financial Analyst re: Statement of Accounts, Quarter 4 -
2021 , October 1 to December 31, 2021.
c) ES2022-01 , Jennifer Barrick, Manager, Environmental Services re: 2021 Drinking Water
Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
d) ES2022-02, Michelle Jakobi, Director, Environmental Services re: 2021 Drinking Water
Compliance Report - Carley Hall. 1'k
Carried.
12. Reports of Members of Council•
%4,
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies. i r ir
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough, Councillors DeSousa, Scott and Greenlaw.
I'S
Page 10 of 15
Page 14 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
b) Councillor Scott re: Enhanced Accessibility Walking Trail.
Motion No. C220223-18
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Enhanced Accessibility
Walking Trail be received.
2. That the Township of Oro-Medonte Council support the establishment of a dedicated
walking only trail in the Township of Oro-Medonte.
3. That Council support, in principle, the three outlined options as the priority sequencing for
implementation, to achieve this proposal.
4. That Township Staff explore the opportunity to receive a Provincial grant to assist in
funding this initiative and report back to Council regarding the design, costing for trail
development, and funding opportunities.
5. That Councillor Shawn Scott continue to liaise with the involved parties and the Joint
Accessibility Advisory Committee on this proposal and provide updates to Council as
required.
Unanimously Carried.
c) Councillor DeSousa, Response to Council from November 24, 2021 Council Meeting re:
Rogers Hometown Hockey.
Motion No. C220223-19
Moved by DeSousa, Seconded by Keane
Be it resolved that the verbal information presented by Councillor DeSousa, re: Response to
Council from November 24, 2021 Council Meeting, Rogers Hometown Hockey be received.
Nth" it 'IM Carried.
d) Councillor Veitch re: correspondence dated January 10, 2022 from Severn Sound
Environmental Association (SSEA), Microplastics Resolution.
Motion No. C220223-20
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the correspondence dated January 10, 2022 from Severn Sound
Environmental Association (SSEA), Microplastics Resolution be received.
Carried.
Page 11 of 15
Page 15 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
13.Announcements:
The following members of Council provided Announcements: Mayor H.s. Hughes,
Councillors Veitch and Scott.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 19, 2022 from the Township of Limerick re: Gypsy Moth
Spraying.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Lori Hutcheson, President, Horseshoe Valley Property Owners
Association (HVPOA) re: Rogers Hometown Hockey.
Staff Recommendation: Receive and Respond under the Mayor's Signature.
d) Correspondence dated February 8, 2022 from the Municipality of Shuniah re: Expansion
of Northern Ontario School of Medicine (NOSM).
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
e) Correspondence dated February 11 , 2022 from the Ministry of the Solicitor General re:
Evacuation Planning - Request for Municipal Support to EMO's Preparations for the
2002 Flood and Wildland Fire Season.
Staff Recommendation: Receive, Support, Advise under the CAO's Signature.
f) Correspondence from Sandra Lee, Project Manager, Local Immigration Partnership,
County of Simcoe, Social and Community Services Division re: 2022#ITSTARTS
Campaign and Proclamation of the Month of March, 2022 as "#ITSTARTS Month" and
March 21, 2022 as "International Day to Eliminate Racial Discrimination".
Staff Recommendation: Receive, Proclaim, Post to Website, Advise under the
Mayor's Signature,
Page 12 of 15
Page 16 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
Friendly amendments were approved for Items 14b) and c) as outlined below:
Motion No. C220223-21
Moved by Keane, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed: 40
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 19, 2022 from the Township of Limerick re: Gypsy Moth
Spraying.
Received, Supported, Advised under the Mayor's Signature.
c) Correspondence from Lori Hutcheson, President, Horseshoe Valley Property Owners
Association (HVPOA) re: Rogers Hometown Hockey.
Received.
d) Correspondence dated February 8, 2022 from the Municipality of Shuniah re: Expansion
of Northern Ontario School of Medicine (NOSM).
Received, Supported, Advised under the Mayor's Signature.
e) Correspondence dated February 11, 2022 from the Ministry of the Solicitor General re:
Evacuation Planning - Request for Municipal Support to EMO's Preparations for the 2002
Flood and Wildland Fire Season.
Received, Supported, Advised under the CAO's Signature.
f) Correspondence from Sandra Lee, Project Manager, Local Immigration Partnership,
County of Simcoe, Social and Community Services Division re: 2022#ITSTARTS
Campaign and Proclamation of the Month of March, 2022 as "#ITSTARTS Month" and
March 21, 2022 as "International Day to Eliminate Racial Discrimination".
Received, Proclaimed, Posted to Website, Advised under the Mayor's Signature.
Carried.
15.Communications/Petitions:
None.
Page 13 of 15
Page 17 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
16.Notice of Motions:
None.
17.By-Laws:
a) 2022-018: A By-Law to Permanently Stop Up and Close and to authorize the
conveyance of Part of the Original Road Allowance Lot 7, between Concessions 10 and
11 , Geographic Township of Oro now in the Township of Oro-Medonte, County of
Simcoe more particularly described as Part, 6, Plan 51 R-9288 (referenced as the
"subject lands").
.:: ..
b) 2022-023: Being a By-Law to Authorize the Execution of Agreements Between The
Township of Oro-Medonte and Dominion Voting and DataFix For Provider Services for
the 2022 Elections Traditional Paper Ballot and Vote by Mail by Request Voting, Vote
Tabulation Equipment, Software and Supplies.
Motion No. C220223-22
Moved by Scott, Seconded by DeSousa
Be it resolved that By-Law Nos. 2022-018 and 2022-023
a) 2022-018: A By-Law to Permanently Stop Up and Close and to authorize the
conveyance of Part of the Original Road Allowance Lot 7, between Concessions 10 and
11, Geographic Township of Oro now in the Township of Oro-Medonte, County of Simcoe
more particularly described as Part, 6, Plan 51 R-9288 (referenced as the "subject lands").
b) 2022-023: Being a By-Law to Authorize the Execution of Agreements Between The
Township of Oro-Medonte and Dominion Voting and DataFix For Provider Services for
the 2022 Elections Traditional Paper Ballot and Vote by Mail by Request Voting, Vote
Tabulation Equipment, Software and Supplies
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
Page 14 of 15
Page 18 of 107
5.a) Minutes of Council meeting held on Wednesday, February 23, 2022.
Council Meeting Minutes — Wednesday, February 23, 2022.
19.Confirmation By-Law:
a) 2022-024: Being a by-law to Confirm the proceedings of the Council meeting held on
Wednesday, February 23, 2022.
Motion No. C220223-23
Moved by Greenlaw, Seconded by Hough
Be it resolved that By-Law No. 2022-024: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 23, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220223-24
Moved by Keane, Seconded by Veitch
Be it resolved that we do now adjourn at 1 :13 p.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 15 of 15
Page 19 of 107
5.b) Minutes of Special Council meeting held on Wednesday, March 2, 2022...
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'IMe Electronic Meeting
Proud Heritage,Exciting Future
Wednesday, March 2, 2022 4:32 p.m.
2018-2022 Council
Present: Mayor H.S. Hughes �&
-
Deputy Mayor Ralph Hough (left at 5.04 p.m.
Councillor Ian Veitch (left at 5.04 p.m.)
Councillor Tammy DeSousa (left at 5.04 p.m.)
Councillor Cathy Keane
Councillor Shawn Scott 1K
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Tamara Obee, Director, Human Resources;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
Page 1 of 3
Page 20 of 107
5.b) Minutes of Special Council meeting held on Wednesday, March 2, 2022...
Special Council Meeting Minutes — Wednesday, March 2, 2022.
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC220302-1
Moved by Keane, Seconded by Scott
Be it resolved that the agenda for the Special Council meeting of Wednesday, March 2, 2022
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC220302-2
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 4.33 p.m. to discuss
• labour relations/employee negotiations (Staffing Update).
NL 'I Carried.
b) Motion to Rise and Report.
Motion No. SC220302-3
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now Rise at 5.05 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
Carried.
Page 2 of 3
Page 21 of 107
5.b) Minutes of Special Council meeting held on Wednesday, March 2, 2022...
Special Council Meeting Minutes — Wednesday, March 2, 2022.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Tamara Obee, Director, Human Resources.
Motion No. SC220302-4
Moved by Scott, Seconded by Keane
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Update) be received.
Carried.
5. Confirmation By-Law:
a) 2022-026: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, March 2, 2022
Motion No. SC220302-5
Moved by Greenlaw, Seconded by Scott
Be it resolved that By-Law No. 2022-026: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, March 2, 2022 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
6. AdjoV
ent:
a) Motion to Adjourn.
Motion No. SC220302-6
N:"'�
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now adjourn at 5:07 p.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 3 of 3
Page 22 of 107
10.a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Township of
R 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS 2022-08 Council Justin Metras
Meeting Date: Subject: Motion #
March 9, 2022
Award of tender OCS 2022-05
Roll #: — Bridge 4 Replacement R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2022-08 be received and adopted;
2. That Tender OCS 2022-05— Bridge 4 Replacement be awarded to Alexman
Contracting Inc. in the amount of $1 ,367,458.52 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate tender agreements on behalf of the Township;
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background:
Bridge 4 is a narrow, single lane, single span, steel 1-girder structure located on Steeles
Line approximately 200m north of County Road 19 (Moonstone Road) that was
constructed in 1956.
Bridge 4 was identified in the 2019 bridge inspection to be in poor condition. The
structure was recommended for replacement within one year based on its physical
condition. However, based on the low traffic volume, condition of other structures within
the Township's bridge and culvert inventory and available capital infrastructure funding,
the structure was identified for replacement in 2025 within the 10-year Capital Plan.
In early 2021 , staff noted that the condition of Bridge 4 showed signs of accelerated
deterioration. RJ Burnside and Associates was asked to assess the
structure/deterioration and to provide recommendations for rem ediation/replacement.
Operations and Community Services March 9, 2022
Report No. OCS 2022-08 Pagel of 4
Page 23 of 107
10.a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Pro...
The review of Bridge 4 confirmed that the structure has experienced degradation and
section loss warranting a concern and the need for remedial action.
An emergency repair was undertaken to structurally reinforce the bridge by adding an
additional girder. The cost to complete the repair was $16,385 and was funded from the
Infrastructure Renewal Reserve.
Given the rate of deterioration Bridge 4 was advanced in the 5-year capital program
from 2025 to 2022 as identified and approved by Council in Report OCS 2021-15.
An advertisement for Tender OCS 2022-05 Bridge 4 Replacement was posted on the
Township website, and advertised on the Biddingo (Government Contract Portal)
website. The Tenders were opened at the Administration Centre on Thursday,
February 17, 2022 at 2:00 p.m.
Eight (8) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Analysis:
The results of the tender "OCS 2022-05 - Bridge 4 Replacement" ranged from
$1 ,367,458.52 to $1,968,090.00. The top 3 are as follows:
Alexman Contracting Inc. Hugo MB Inc. Soncin Construction
$ 1 ,367,458.52 $1 ,412,024.97 $1 ,554,996.20
All eight (8) submissions met the mandatory tender requirements.
Staff and the project consultant, R.J. Burnside have undertaken a review of the
submissions and are recommending that Tender OCS 2022-05 be awarded to Alexman
Contracting Inc.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents who will be impacted by the work
(construction notices);
b) Reports back to Council in monthly project reporting.
Operations and Community Services March 9, 2022
Report No. OCS 2022-08 Page 2 of 4
Page 24 of 107
10.a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Financial / Legal Implications / Risk Management:
NAME OF BIDDER
Alexman Contracting Inc. $1,367,458.52
Contract Administration $55,000
HST (1.76) non- recoverable $24,067.27
$1,446,525.79
Geotechnical $10,000
Utility elocations $25,000
Contingency allocations $100,000
TOTAL $1,581,525.79
The 2022 capital budget allocation approved in 2021 was $1 ,100.000 which is planned
to be funded through a debenture. The negative budget variance of$481 ,525 is the
result of geotechnical scope requirements following design in 2021 and commodity price
inflation. As identified in report OCS2022-07, the market pricing of Bridge BX-10 has
come in $300,000 under the projected budget which was planned to be financed
through debenture funding.
As such, the $300,000 positive variance from Bridge BX-10 will be allocated towards
the Bridge 4 negative budget variance of $481,525, resulting in an additional
debenture of $181, 525 in 2022 ($1,100,000 + 481,525 — $300,000 = $1 ,281 ,525
planned for Bridge BX-10).
As part of the upcoming 2022 budget recalibration process, Bridge 4 project's capital
budget will be increased to $1,600,000 and financed as outlined through debenture,
conditional upon Council approval.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Prepare for Our Future
Foster Safe and Inclusive Community Living & Business Growth
Modernize Township Services
Operations and Community Services March 9, 2022
Report No. OCS 2022-08 Page 3 of 4
Page 25 of 107
10.a) OCS2022-08, Justin Metras, Manager, Infrastructure and Capital Pro...
Consultations
Director, Operations and Community Service
Chief Financial Officer/Treasurer
Conclusion:
The results of tender OCS 2022-05 Bridge 4 Replacement has resulted in a negative
project budget variance of $481, 525. It is recommended that the negative project
variance will be financed by debenture funding which will be partially offset by the
$300,000 positive variance to complete Bridge BX-10, resulting in a net additional
debenture requirement of $181 , 525 from the current approved capital plan.
Respectfully Submitted:
Justin Metras, CET, CRS-I
Manager, Infrastructure and Capital Projects
Approvals: Date
Shawn Binns, PBDM, MBA March 1, 2022
Director, Operations and Community Services
Andria Leigh, Deputy CAO/Director,
Development Services March 4, 2022
Operations and Community Services March 9, 2022
Report No. OCS 2022-08 Page 4 of 4
Page 26 of 107
10.b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomina...
Report Township of
Fraud Heritrage, Exciting Future
Report No. To: Prepared By:
CS2022-06 Council Yvonne Aubichon
Meeting Date: Subject: Motion #
March 9, 2022
Restricted Acts after
Roll #: N/A Nomination Day R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. CS2022-06, presented by Yvonne Aubichon, Clerk be received; and
2. That the Clerk bring forward for Council's consideration the necessary by-law
delegating authority to the Chief Administrative Officer in the event that a lame duck
period may come into effect in the year of a municipal election.
Background:
Under Section 275 of the Municipal Act, a Council is prohibited from performing certain
actions in a municipal election year where it is determined that there may be a change
in its membership during the next term of office. This is commonly referred to as the
`Restricted Acts clause' (or a `Lame Duck' Council).
The Restricted Acts clause may be triggered depending on the outcome of two key
dates in an upcoming municipal election. In 2022 the first "Lame Duck" period will be
from the close of nominations on August 19, 2022 to the end of Election Day on October
24, 2022. The second "Lame Duck" may be from end of Election Day, October 24, 2022
to the end of this term of office, November 15, 2022. If it is apparent that the incoming
Council will be comprised of less than three quarters (i.e. 75%) of its current
membership, then Council must refrain from certain acts during one or both of these
specified times.
Analysis:
The Township of Oro-Medonte is comprised of seven (7) Council members; therefore
the Restricted Acts clause would apply if fewer than six (6) incumbent Members of
Council were to be returning for the next term of office.
Corporate Services March 9, 2022
Report No. CS2022-06 Page 1 of 4
Page 27 of 107
10.b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomina...
If a Restricted Acts position occurs, Council would be precluded from making any
decisions on the following matters during one or both of the above noted timeframes:
• Appointing or removing any officer of the Township;
• Hiring or dismissing any employee of the Township;
• Disposing of any real or personal property of the Township with a value over
$50,000; and,
• Incurring any expenditures or liabilities exceeding $50,000
There are no other restrictions on Council's ability to make decisions or exercise powers
during the above noted time periods.
In an effort to ensure continuity of municipal services and projects, the Municipal Act
provides that Council may delegate the restricted powers during a potential "Lame
Duck" period. Accordingly, it is recommended that Council delegate authority to the
Chief Administrative Officer (CAO) for the 2022 election and future election years.
While the Clerk will always advise the Council of the day on the Restricted Acts
provisions, the need to pass a by-law to delegate this authority for each separate
election period would no longer be required and would automatically come into effect in
the event of a Lame Duck Council.
It should be noted that not all Restricted Acts under the Municipal Act are being
delegated, because the CAO currently has authority regarding the hiring or dismissal of
any employee of the municipality. In the event the delegated authority to the CAO needs
to be utilized, the CAO must act in accordance with all governing by-laws, legislation
and regulatory bodies that administrate the conduct and authority of the staff and
council of a municipality. The CAO shall bring forward a report to Council, within 60
days, in the event the delegated authority is actioned.
For your information the following FAA's are based on what would happen if the Lame
Duck provisions applied.
What happens with respect to transfers of funds between projects?
Where no new funds are involved and all projects have previously received Council
approval, the transfer of funds in this situation would not be restricted. This is because
such funds are within the budget approval previously given by Council and the projects
are underway.
What happens with new projects or projects involving new money?
Approval of new projects or projects involving new money exceeding $50,000 would be
considered a restricted act, subject to the lame duck provisions. Therefore, approval
would be required prior to the commencement of the lame duck period (e.g. Friday,
August 19, 2022).
Corporate Services March 9, 2022
Report No. CS2022-06 Page 2 of 4
Page 28 of 107
10.b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomina...
How are the restrictions relating to the appointment or removal of an officer and
the hiring or dismissal of staff applied?
Examples of an "officer" in this context would include the Clerk and the Treasurer, both
of which are statutory positions required by the Municipal Act, 2001, and appointed by
Council by-law. Therefore, the appointment or dismissal of such officers would be
prohibited if the restrictions of the lame duck provisions are applied. However, the hiring
or dismissal of most other Township staff that does not require Council approval and
would continue in the normal course.
What are the rules with respect to the disposal of real or personal property?
If the real or personal property has a value of more than $50,000 at the time of disposal,
the property cannot be disposed of during the lame duck period unless prior approval
was given by Council. The Clerk has authority to conclude real estate transactions,
however the property would need to have been declared surplus by Council prior to
Nomination Day (August 19, 2022) in order to utilize this authority to finalize any sales
of real property.
Do the "lame duck" provisions apply to quasi-judicial bodies such as the
Development Services Committee and Property Standards Committee?
The lame duck provisions only apply to Council. Therefore, quasi-judicial bodies such
as the Development Services Committee and Property Standards Committee retain
their statutory authority to make decisions. In addition, the municipality's duty to consult
with the Accessibility Advisory Committee, set out in both the Accessibility for Ontarians
with Disabilities Act, 2005 and its related Regulation, remains in effect during a lame
duck period.
The Clerk / Returning Officer will advise Council following Nomination Day or Voting
Day in the 2022 Municipal Election and subsequent election years, if the Restricted Acts
clause of the Municipal Act has come into effect.
Financial / Legal Implications / Risk Management:
At this time there are no budget or legal implications that are anticipated as a result of
the potential "Lame Duck" periods.
Policies/Legislation:
Municipal Act, 2001
Corporate Strategic Goals:
Support Our Workforce - Maintain Effective Governance-Operational Relations
Corporate Services March 9, 2022
Report No. CS2022-06 Page 3 of 4
Page 29 of 107
10.b) CS2022-06, Yvonne Aubichon, Clerk re: Restricted Acts after Nomina...
Consultations:
None
Attachments:
None
Conclusion:
Staff are recommending delegation of authority to the Chief Administrative Officer in the
event of a Lame Duck Council for the 2022 and future election years. Much of the
corporate activity occurs in accordance with approved budgets, which should minimize
the potential impact of the restrictions that the "lame duck" provisions could impose.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services February 28, 2022
Andria Leigh, Deputy CAO/Director,
Development Services March 4, 2022
Corporate Services March 9, 2022
Report No. CS2022-06 Page 4 of 4
Page 30 of 107
10.c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Commi...
Report Township of
Fraud Heritrage, Exciting Future
Report No. To: Prepared By:
CS2022-07 Council Yvonne Aubichon
Meeting Date: Subject: Motion #
March 9, 2022
Joint Compliance Audit
Roll #: N/A Committee (JCAC) R.M.S. File #:
Participation
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. CS2022-07, presented by Yvonne Aubichon, Clerk be received
2. That staff be directed to confirm the Township of Oro-Medonte's participation with
the Joint Compliance Audit Committee (facilitated by the County of Simcoe) for the
2022 Municipal Election and Term of Office.
3. And that staff bring back the appointment by-law for Council's consideration.
Background:
On January 11 , 2022 Simcoe County supported Report CCW 2022-007 and Terms of
Reference presented by John Daly, County Clerk to establish and administer a Joint
Compliance Audit Committee with participating lower tier municipalities for the 2022
Municipal Election and term of office (Appendix A and B). The objective of this report is
to explain the legislative requirements to establish a Compliance Audit Committee under
the Municipal Elections Act (MEA) and further receive Council's approval to participate
in the Joint Compliance Audit Committee (facilitated by the County of Simcoe).
Analysis:
Section 88.37(1) of the Municipal Elections Act (MEA) makes the establishment of
Compliance Audit Committees mandatory for municipalities and local boards prior to
October 1 in the year of an election. The MEA states that a qualified elector who
believes on reasonable grounds that a candidate or a registered third party advertiser
has contravened a provision of the MEA relating to election campaign finances may
apply for a compliance audit of the candidate's or the registered third party advertiser's
election campaign finances. Applications for a compliance audit are submitted to the
Clerk, who in turn forwards the application to the Compliance Audit Committee. The
Committee reviews the applications to determine whether the request for an audit
Corporate Services March 9, 2022
Report No. CS2022-07 Pagel of 3
Page 31 of 107
10.c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Commi...
should be granted or rejected. If the request is granted, the Committee appoints an
auditor to audit the candidate or registered third party's election campaign finances.
Upon completion of the audit, the Committee will review the auditor's report and it may,
if the report concludes that the candidate or registered third party advertiser appears to
have contravened a provision of the MEA relating to election campaign finances,
commence legal proceedings for the apparent contravention. Further, if the report
concludes that a candidate or registered third party advertiser does not appear to have
contravened a provision of the MEA relating to election campaign finances, the
Committee may make a finding as to whether there were reasonable grounds for the
application for the compliance audit.
In 2018, the Township of Oro-Medonte participated in the Joint Compliance Audit
Committee (facilitated by the County of Simcoe) along with the City of Orillia, Town's of
Collingwood, Midland, Penetanguishene, Wasaga Beach, Township's of Clearview,
Ramara, Severn, Springwater, Tay and Tiny. Expressions of interest in establishing a
JCAC has been received from all 16 lower tier municipalities, and the City of Orillia, with
participation subject to ratification by lower tier councils for the upcoming term of office.
The Clerk's from each of the interested Simcoe County municipalities will be bringing
forward a similar report to their respective Council's, recommending the Joint
Compliance Audit Committee (facilitated by the County of Simcoe) for the 2022
municipal election and term of office. The municipalities outlined in the attached Terms
of Reference (Appendix B) are subject to change pending the outcome of the respective
municipal Council approvals.
Staff recommends that the Township of Oro-Medonte participate with the Joint
Compliance Audit Committee (facilitated by the County of Simcoe) for the 2022
Municipal and School Board Election and term of office. Through this proposal, the
County of Simcoe Clerk and select municipal staff, will recruit committee members,
issue an RFP for auditing services, and facilitate all Joint Compliance Audit Committee
meetings. The nominal charge for the County's facilitation of this Committee will be
offset by alleviating some of the pressures on Township resources during the election
period, as well as assuring the public of an arm's length non-partisan view regarding
any applications for an audit. Participation at a regional level with the additional
interested municipalities, will also provide a larger catchment area to obtain qualified
committee applicants (accounting/auditing and legal backgrounds) while delivering cost
efficiency for the municipality.
Financial / Legal Implications / Risk Management:
The average cost to participate in this Committee based on the last term of office was
$250 for those municipalities without audits. This will cover all costs associated with
recruitment of committee applicants, issuance of RFP and any training required for
selected committee members. Subject to receiving a compliance audit application for a
Oro-Medonte candidate or third-party advertiser, the Township would be responsible for
any costs attributed to committee member attendance in addition to legal representation
and auditing expenses (if required). Committee members will receive the applicable
Corporate Services March 9, 2022
Report No. CS2022-07 Page 2 of 3
Page 32 of 107
10.c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Commi...
County per diem and mileage for attendance at each meeting. The current per diem is
$142.29 with 0.59 cents/km.
Policies/Legislation:
Municipal Elections Act, 1996
Corporate Strategic Goals:
Prepare for our Future
Consultations:
John Daly, County Clerk, and Director of Statutory Services and Archives
Simcoe County Municipal Clerks
Attachments:
Appendix A —CCW 2022-007 County Report
Appendix B - Joint Compliance Audit Committee Terms of Reference
Conclusion:
Staff are recommending participation in the Joint Compliance Audit Committee
(facilitated by the County of Simcoe) on behalf of the Simcoe area municipalities based
on the success of the initiative over the current term of office, economies of scale and to
maintain an arms-length, non-partisan position.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services February 28, 2022
Andria Leigh, Deputy CAO/Director,
Development Services March 3, 2022
Corporate Services March 9, 2022
Report No. CS2022-07 Page 3 of 3
Page 33 of 107
10.c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Commi...
COUNTY of
S1MCOF 14014 � r
To: Committee of the Whole
Agenda Section: Performance Management
Division: CAO, Warden, Clerk's and Archives
Department: Clerk's Department
Item Number: CCW- 2022-007
Meeting Date: January 11 , 2022
Subject: Joint Compliance Audit Committee 2022
Recommendation
That Item CCW 2022-007, dated January 11, 2022, regarding the Joint Compliance Audit
Committee 2022, be received; and
That the County establish and administer a Joint Compliance Audit Committee with
participating lower tier municipalities for the 2022 Municipal Election and term of office, as
generally outlined in Item CCW 2022-007.
Executive Summary
Council approved establishing a Joint Compliance Audit Committee (JCAC) with eleven
participating lower tier municipalities along with the City of Orillia for the 2018 Municipal
Election. The County Clerk was delegated the authority for the provision of administrative
support.
Expressions of interest from all lower tier municipalities along with the City of Orillia have
been received regarding the continuation of a JCAC for the 2022 Municipal Election; the
committee will remain in force for the full term of Council in the event of a by-election.
Although the County of Simcoe is not required to establish a JCAC, there is a strong
working relationship with the lower tier Clerk's, and given the potential adversarial nature
of JCAC proceedings, a County administered JCAC will establish an arms length process
from applicants, third party advertisers, candidates and the lower tier municipality.
Background/Analysis/Options
Page 34 of 107
10.c) CS2022-07, Yvonne Aubichon, Clerk re: Joint Compliance Audit Commi...
January 11 , 2022 Confidential Committee of the Whole - CCW 2022-007 Page 2
Section 88.37 (1) of the Municipal Elections Act (MEA) provides that a council shall
establish a Compliance Audit Committee (CAC) before October 1 of an election year. The
purpose of the CAC is to receive complaints from qualified electors who believe on
reasonable grounds that a candidate or third-party advertiser contravened a provision of
the Act related to election campaign finances. The committee will remain in force for the
full term of Council in the event of a by-election.
During the Warden and CAO visits with local municipalities in 2016, several lower-tier
municipalities expressed an interest in the County establishing a JCAC. Council approved
the following recommendation during their November 28, 2017, Council meeting:
That Item CCW 17-349, dated November 14, 2017, regarding Joint Compliance Audit
Committee — 2018 (Municipal Elections Act), be received; and
That the County establish a Joint Compliance Audit Committee with participating lower
tier municipalities, as generally outlined in Item CCW 17-349.
Expressions of interest in establishing a 2022 JCAC has been received from all 16 lower
tier municipalities, and the City of Orillia, with participation subject to ratification by lower
tier councils.
Attached for reference as Schedule 1 are the (draft) Terms of Reference for the JCAC.
The JCAC was comprised of 5 Committee members who were appointed based on
interviews with members from some of the participating municipalities. The Auditor was
selected by the JCAC in response to a request for quotation. The Committee met a total
of three times and dealt with 3 information reports, 1 Clerks report, 1 third party application
and 2 candidate applications. The County Clerk was delegated the authority for the
provision of administrative support to the Committee including the taking of minutes,
distribution of minutes and agendas and coordination of meetings.
The JCAC members received a per diem and mileage based on the County rates. All
associated costs deemed to be common were shared with participating municipalities.
Costs specific to an application filed against a specific candidate or third party was
covered by the municipality involved.
Staff recommend the continuation of a JCAC.
Financial and Resource Implications
JCAC Appointees will receive the applicable County per diem and mileage for attendance
at each meeting. The Participating Municipalities will be responsible to cover their share
of the costs for each meeting, audits, appeals or court proceedings.
The average cost for many participating municipalities as a result of the 2018 JCAC was
$250, while those receiving applications in accordance with the Act incurred an average
cost of$1 ,500.
Form Issued:February 2021
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January 11 , 2022 Confidential Committee of the Whole - CCW 2022-007 Page 3
The County does not include its costs, such as staffing and procurement processes for
administering the JCAC.
Relationship to Corporate Strategic Plan
Responsive and Effective Governance.
Reference Documents
• GOV 17-006 (February 28, 2017) Joint Compliance Audit Committee
(Municipal Elections Act)
• CCW 17-349 (November 14, 2017) Joint Compliance Audit Committee 2018
(Municipal Elections Act)
• CCW 2018-460 (September 25, 2018) Joint Compliance Audit Committee -
Update
Attachments
Schedule 1 — JCAC Terms of Reference
Prepared By Andrea Fay, Deputy Clerk
Approvals Date
John Daly, County Clerk December 7, 2021
Trevor Wilcox, General Manager, Corporate Performance January 4, 2022
Mark Aitken, Chief Administrative Officer January 5, 2022
Form Issued:February 2021
Page 36 of 107
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Joint Compliance Audit Committee
Terms of Reference
The Participating Municipalities will select Committee members jointly. In the event a
Participating Municipality receives an application for a compliance audit, the County Clerk
will be responsible for meeting administration while the Municipal Clerk for the Participating
Municipality will be responsible for payment of all costs associated with the Committee,
including audits, if required.
1. Definitions
"Act" means the Municipal Elections Act, 1996, S.O. 1996, c. 32, as amended from time to
time.
"Applicant" means the individual who submitted the application requesting a Compliance
Audit.
"Auditor" means a person appointed by the Committee, licensed under the Public
Accounting Act, 2004, to conduct a Compliance Audit of a Candidate's election campaign
finances pursuant to Section 88.33(10) and (11) of the Act.
"Auditor's Report" means a report prepared by an auditor for the Committee pursuant to
Section 88.33(12) of the Act.
"Candidate" means the candidate whose election campaign finances are the subject of an
application for a Compliance Audit.
"Clerk" means, as the context provides, the Clerk of any of the Participating Municipalities,
or his or her designate.
"Committee" means the Joint Compliance Audit Committee established pursuant to Section
88.37(1) of the Act.
"Compliance Audit" means an audit of a Candidate's election campaign finances
conducted by an Auditor appointed by the Committee.
"Council" means, as the context provides, the Council of any of the Participating
Municipalities.
"County Clerk" means the Clerk of The Corporation of the County of Simcoe or their
designate.
"Family Member" means a child, parent and spouse of a Committee member, as defined in
the Municipal Conflict of Interest Act, and shall also include mother, father, sister, brother,
daughter-in-law, son-in-law, step-child, sibling, grand-child, aunt, uncle, niece, nephew and
first cousins.
Page 37 of 107
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Joint Compliance Audit Committee
Terms of Reference
"Meeting" means a meeting of the Committee in accordance with section 5.1 of the Act.
"Municipal Conflict of Interest Act" means the Municipal Conflict of InterestAct, R.S.O. 1990,
c. M.50, as amended from time to time.
"Participating Municipalities" means all or some of the following municipalities participating
in the Joint Compliance Audit Committee process: The City of Orillia, The Town of
Collingwood, Town of Midland, Town of Penetanguishene, Town of Wasaga Beach,
Township of Clearview, Township of Oro-Medonte, Township of Ramara, Township of
Severn, Township of Springwater, Township of Tay and the Township of Tiny.
"Pecuniary Interest" means a direct or indirect interest within the meaning of the Municipal
Conflict of Interest Act.
"Private Session" means any portion of the meeting that is closed to the public for
confidential deliberation in accordance with the Act.
"Reasonable Notice" means the posting of the meeting agenda on the County website and
the applicable participating municipalities' website and advising the Applicant, Candidate,
Contributor or Registered Third Party Advertiser, as applicable, by email, telephone or by
regular mail seven (7) calendar days in advance of the meeting.
"Registered Third Party Advertiser" means an individual resident in Ontario, a corporation
carrying on business in Ontario or trade union who has filed with the clerk of the municipality
responsible for conducting an election a notice of registration to be a registered third party
advertiser for the election pursuant to Section 88.6 of the Act.
"Selection Committee" means the committee, composed of the Clerks of the Participating
Municipalities that will choose the members of the Committee.
"Simcoe County" means The Corporation of the County of Simcoe.
"Trade Union" means a trade union as defined in the Labour Relations Act, 1995 or the
Canada Labour Code (Canada) and includes a central, regional or district labour council in
Ontario.
2. Enabling Legislation
Section 88.37(1) of the Act requires that before October 1st in an election year, Council
establish a compliance audit committee for the purposes of Section 88.33 of the Act relative
to a possible contravention of the Act's election campaign finance provisions.
Page 2
Page 38 of 107
Schedulej0.c) CS2022-07, Yv@p,@,Ae yPj l9A,Qw oE Joint Compliance AL���,Commi...
Joint Compliance Audit Committee
Terms of Reference
• other individuals with knowledge of the campaign financing provisions of the Act.
The following criteria may be considered in the selection of members:
• demonstrated knowledge and understanding of the Act's municipal election
campaign financing provisions;
• experience in administrative law;
• proven analytical and decision-making skills;
• experience working on a committee, task force or in a similar setting;
• availability and willingness to attend meetings;
• demonstrated oral and written communication skills; and
• any other criteria as may be prescribed under the Act.
The Clerks from the Participating Municipalities shall be responsible for the recruitment
of applicants. All applicants will be required to submit an application form outlining their
qualifications and experience to the County Clerk by a specified deadline. After the
deadline has passed, the Selection Committee will meet to review the applications,
interview and appoint Committee members.
To avoid possible conflicts of interest, any auditor or accountant appointed to the
Committee must agree in writing that they have not undertaken and shall not undertake
the audits or preparation of financial statements of any Candidates seeking election to
Councils or Registered Third Parties in the Participating Municipalities during the term of
the Committee. In addition, any lawyer or other legal professional appointed to the
Committee must agree in writing that they have not provided and will not provide legal
advice to any Candidates seeking election to Councils orto any Registered Third Parties
or Contributors to Candidates and Registered Third Parties in the election in the
Participating Municipalities during the term of the Committee.
8. Notice
The County Clerk shall give notice of a Committee meeting to the Committee by email,
telephone or by regular mail in advance of the notice to the public.
The County Clerk and applicable Municipal Clerk shall give reasonable notice of the meeting
by posting the meeting agenda on their websites. This will serve as public notice of the
Committee meeting.
Where an application will be considered at the meeting, the County Clerk shall give
reasonable notice to the Applicant and Candidate or Registered Third Party Advertiser of
the time, place and purpose of the Committee meeting, and further advise that if either party
fails to attend the meeting, the Committee may proceed in the party's absence and the party
will not be entitled to further notice concerning the meeting.
Where a Municipal Clerk's Report regarding contribution limit exceedances will be
Page 5
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Joint Compliance Audit Committee
Terms of Reference
considered at the meeting, the County Clerk shall give reasonable notice to the Contributor
and Candidate or Registered Third Party Advertiser of the time, place and purpose of the
Committee meeting, and of the fact that if either party fails to attend the meeting, the
Committee may proceed in the party's absence and the party will not be entitled to further
notice concerning the meeting. The notice shall include the content of the application.
9. Meetings
The County Clerk shall call a meeting of the Committee when he or she receives an
application for a Compliance Audit or when he or she receives a report under Section
88.34 from the participating municipalities Clerk. The Applicant, Candidate, Registered
Third Party Advertiser or their representative will be provided with an opportunity to
address the Committee and provide written submissions.
Meeting dates, start times, locations and agendas shall be set by the County Clerk. The
agenda shall provide an opportunity for any member to declare a conflict of interest.
Committee meetings will be open to the public but the Committee may deliberate in
private, as noted in Section 88.33(5.1). No votes may be taken in private session.
10. Quorum
A quorum shall be a majority of Committee members.
If a quorum is not present within fifteen (15) minutes of the time fixed for the
commencement of the meeting, the Committee meeting will be rescheduled to a future
date.
11. Selection of the Chair
The Chair shall be selected from among the Committee members at the first meeting of
the Committee for the term of office. If there is no consensus on a Chair, selection will
be carried out by way of nomination and vote of the Committee members present.
If the Chair of the Committee resigns as the Chair or as a member of the Committee, the
Committee shall appoint another member as Chair for the balance of the term of Council.
12. Duties of the Chair
The Chair shall:
(i) call Committee meetings to order when there is a Quorum, preside over Committee
discussions, facilitate Committee business, follow meeting procedures, identify the
order of proceedings and speakers and rule on points of order;
Page 6
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Joint Compliance Audit Committee
Terms of Reference
(ii) participate as an active and voting member; and,
(iii) encourage participation by all members.
If the Chair is not present within the first ten minutes of a Committee meeting or is absent
through illness or otherwise, the Committee shall select another member as Acting Chair.
While presiding, the Acting Chair shall have all the powers of the Chair. Selection of the
Acting Chair will be made by resolution.
13. Duties of Committee Members
The duties of Committee members are as follows:
(i) Carry out all statutory obligations of the Committee in accordance with the Act.
(ii) Attend all Committee meetings, sending regrets otherwise.
(iii) Understand their role, the Committee's mandate and meeting procedures.
(iv) Declare any pecuniary interest in any matter prior to consideration by the
Committee the member shall leave the meeting during all discussion on the matter
including a private session.
(v) Where the pecuniary interest of a member has not been disclosed by reason of
the member's absence from the meeting, the member shall disclose the pecuniary
interest and otherwise comply with subsection (iv) at the first meeting of the
Committee attended by the member after the meeting referred to in subsection
(iv).
(vi) Participate as an active and voting member, asking questions, and seeking
clarification through the Chair.
(vii) Provide the reasons for a decision in writing, as applicable.
(viii) Develop and maintain a climate of mutual support, trust, courtesy and respect.
(ix) Work together to utilize the knowledge, expertise and talents of all members.
(x) Respect the decisions of the Committee and that such decisions reflect the
majority view.
14. Selection of an Auditor
Committee members will participate in the selection of an Auditor in response to the
request for quotation. The Auditor will be appointed by resolution of the Committee at their
Page 7
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Joint Compliance Audit Committee
Terms of Reference
first meeting. An engagement letter will be prepared and executed by the County Clerk,
on behalf of the Participating Municipalities, which will indicate that the Auditor has been
retained by the Committee following appointment.
15. Resources
The County Clerk will provide administrative support to the Committee, including the taking
of minutes, the distribution of minutes and agendas, and the coordination of meetings.
16. Committee Records
The County Clerk will co-ordinate and retain certified true copies of the Committee
records including agendas and minutes with original documents being retained by the
appropriate Participating Municipalities.
17. Declaration of Interest
Legislated requirements as set out in the Municipal Conflict of Interest Act shall apply to all
Committee members. It is the responsibility of each member to disclose any pecuniary
interest prior to discussion of a particular matter. Members are encouraged to seek
independent legal advice if they are unsure of whether or not they have a pecuniary interest
in a matter. Staff from the County or the Participating Municipalities will not provide advice
or interpretation related to declarations.
18. Compensation
Members will receive the applicable County per diem and mileage for attendance at each
meeting with each Participating Municipality being responsible to cover their share of the
costs for each meeting.
19. Practices and Procedures
The Clerks of the Participating Municipalities along with the County Clerk shall establish
administrative practices and procedures for the Committee in accordance with Section
88.37(6) of the Act and shall carry out any other duties required under the Act to
implement the Committee's decisions.
The Clerks of the Participating Municipalities along with the County Clerk are delegated
the authority to make administrative changes to these Terms of Reference that may be
required from time to time due to legislative changes, or if, in the opinion of the Clerks,
the amendments do not impact the intent of the Terms of Reference.
August 3, 2018
Page 8
Page 44 of 107
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Page 54 of 107
12.b) Councillor Scott re: Request for Consideration, Draft Motion, Lake...
WHEREAS Lake Simcoe is one of Ontario's largest watersheds, home to
First Nations since time immemorial, and situated in the growing
communities of Simcoe County, York Region, Durham Region, and the
cities of Barrie and Orillia;
WHEREAS the watershed faces threats due to eutrophication, largely from
phosphorus runoff and other contaminants into the lake and its tributaries,
WHEREAS the lake is a significant source of drinking water, as well as
being integral for local recreation, tourism, agriculture and other key
economic drivers;
WHEREAS the previous federal government funded a "Lake Simcoe
Clean-Up Fund" of $65 million over 10 years between 2007-2017, but that
fund has not been renewed,
WHEREAS during the 2019 federal election, the Hon. Chrystia Freeland
committed $40 million over 5 years towards Lake Simcoe;
And WHEREAS during the 2021 federal election, the Liberal Party of
Canada committed to "Implement a strengthened Freshwater Action Plan,
including an historic investment of $1 billion over 10 years. This plan will
provide essential funding to protect and restore large lakes and river
systems, starting with the Great Lakes-St. Lawrence River System, Lake
Simcoe...";
And WHEREAS the Conservative Party of Canada also committed to re-
funding the Lake Simcoe Clean-Up Fund in the 2019 and 2021 general
elections with an investment of $30 million over five years;
And WHEREAS, further to the Minister of the Environment and Climate
Change's mandate letter dated December 16th, 2021 , which directs the
Minister to "...establish a Canada Water Agency and implement a
strengthened Freshwater Action Plan, including a historic investment to
provide funding to protect and restore large lakes and river systems,
starting with the Great Lakes-St. Lawrence River System, Lake Simcoe..."
Page 55 of 107
12.b) Councillor Scott re: Request for Consideration, Draft Motion, Lake...
THEREFORE BE IT RESOLVED that the Council of the Township of Oro-
Medonte
1. Supports federal funding for a Lake Simcoe Restoration Fund that
represents a significant percentage of the overall Freshwater Action Plan
Fund, with funding in excess of previous commitments, beginning in the
2022 budget;
2. Asks that such funding be used to undertake:
i. Shoreline mitigation and restoration, including in the tributaries of the
Holland River, Maskinonge River, Black River, Pefferlaw River and
the Holland Marsh;
ii. Projects to ameliorate contaminated sites in the watershed,
iii. Upgrades to help retrofit municipal infrastructure such as wastewater
and stormwater facilities; to decrease total current discharges from
existing facilities,
iv. Planting of 250,000 trees in the watershed, and purchasing and
conservation of more forests and wetlands under the auspices of the
Lake Simcoe Region Conservation Authority (LSRCA), to make
significant progress towards the Lake Simcoe Protection Plan goal of
40% of the watershed area being protected natural land; and
3. That a copy of this resolution, along with a letter from the Mayor, be sent
to the federal Minister of Finance; the Minister of the Environment and
Climate Change; the President of the Treasury Board; the Members of
Parliament for York—Simcoe, Newmarket—Aurora, Barrie—Springwater—
Oro-Medonte, Barrie—Innisfil, Simcoe North, Haliburton—Kawartha
Lakes—Brock, and Durham; and to all Lake Simcoe-region municipalities
and the LSRCA, with a request for their endorsement.
Page 56 of 107
12.c) Councillor Keane re : Request for Consideration, Proclamation to s...
Verbal Matters
�--r � (Section 13.3 of Township's
Tonshrpaf Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Cathy Keane
Item Number/Name: Proclamation to support and designate March 2022 as #ITSTARTS
Month
Meeting Date: March 9, 2022
Motion No.:
Type of Meeting: X❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes:
o I am requesting Council support a #ITSTARTS Proclamation declaring the month
of March 2022 "#ITSTARTS Month" (outline Proclamation attached);
o Council and staff use their social media platforms, to inform and encourage
residents of Oro-Medonte to participate in and learn more about:
■ the #ITSTARTS campaign, and
■ the "International Day for the Elimination of Racial Discrimination" on
March 21, 2022
3/3/22
Page 57 of 107
12.c) Councillor Keane re : Request for Consideration, Proclamation to s...
Township of Oro-Medonte
Proclamation to support and designate March 2022 as #ITSTARTS Month
Whereas, The County of Simcoe has designated March 2022 as #ITSTARTS Month;
and
Whereas, The Township of Oro-Medonte supports the Simcoe County Local
Immigration Program's initiatives as a community partnership focused on the
development of settlement strategies for newcomers, and recognizes such strategies
bring together and support service delivery to newcomers in Oro-Medonte while
promoting positive relationships, opportunity, and use of local resources effectively; and
Whereas, Inclusion, acceptance, and equity are important approaches to the diversity of
residents living in any community, especially in our growing and changing Township;
and
Whereas, March 21 is recognized as the "International Day for the Elimination of Racial
Discrimination"; and
Whereas, The month presents an opportunity to further the resolve as we pause to
celebrate the diversity of the human race than allow our dissimilarities to become a
reason for racial separation; and
Whereas, we encourage all to celebrate the differences in each other such as race,
ethnicity, culture, origin, sexual identity and orientation, age, disability, religion; and
Whereas, During this period the Simcoe County is hosting an awareness campaign and
encouraging residents to take a stand and support #ITSTARTS to share their
commitment to embracing acceptance, anti-racism and diversity.
Therefore 1, Mayor Hughes on behalf of Oro-Medonte Township Council, do hereby
proclaim the month of March 2022, as VITSTARTS Month" in support of Simcoe
County's initiative and Oro-Medonte's commitment to embracing acceptance, diversity
and anti-racism. I encourage all residents of Oro-Medonte to take a stand, participate
in, and learn more about the #ITSTARTS campaign.
Page 58 of 107
14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
Who Makes a Real Difference in Your Community?
The Township of Oro-Medonte
is currently accepting nominations for a resident you Tr)f
believe has the greatest impact on improving the quality
Yrarrd Hrrilr{qr. E.rriliug Frarurr
of community life in Oro-Medonte.
Please submit a completed Nomination Application form (one name) (available on the website or at the
Township Administration Office) outlining, in detail, the reasons for the nomination. Additional letters of
support and material are very helpful and may be attached.
Select the applicable box on the Nomination Application for the Oro-Medonte Citizen of the Year or
Ontario Senior of the Year Award or Both!
Oro-Medonte Citizen of the Year— One Individual
The Oro-Medonte Citizen of the Year Award honours a resident's volunteer efforts that benefits the
quality of life in the Township and demonstrates:
- Commitment / contribution to community service;
- Support and leadership for a lasting quality of community life;
- Significant volunteer involvement with associations, charities, societies and institutes;
- Outreach and assistance to those in need;
- Optimistic and inspiring role model with a desire to make a positive impact.
Ontario Senior of the Year— One Individual
The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one
outstanding local senior.
Recipients must be over 65 years old and are people who have made their communities better places to
live. Achievements in many fields would qualify, for example in:
- Arts/Literature;
- Community Service/Volunteerism;
- Education; Environment/Science;
- Fitness/Recreation/Sport Humanitarian Activities; and/or
- Keeping History Alive.
The submission deadline for both awards is Friday, March 11, 2022.
Nominations must be signed by the nominator and will be accepted at the Township Administration
Centre, by mail, email or fax to the Clerk's Department, Township of Oro-Medonte, 148 Line 7 South,
Oro-Medonte, ON LOL 2EO.
Nominees must be a resident of Oro-Medonte.
Page 59 of 107
14.b) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
BOARD MEETING : #22-01
DATE: THURSDAY, JANUARY 27 , 2022 , 7 :OOPM
LOCATION : VIRTUAL MEETING VIA ZOOM
A. Mitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M.
• - - Rao, A. Wiggins, T. Clarke (left the meeting at 8:40pm), J. Martin, K. Aylwin
(Councillor)
• L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, K. Barratt, S. Sydor, K. Lees
• - K. Bouffard
1. Call to Order, Welcome and Land Acknowledgment
The meeting was called to order at 7:03pm. S. Sydor, Manager, Community Engagement
and K. Lees, Philanthropy & Resource Development Specialist were present to provide
an update on the BPL on the Go initiative.
2. Confirmation of Agenda
The agenda was confirmed as amended. Item #13 BPL on the Go will move to Closed
Session.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations
There were no delegations.
5. Board Development— Strategic Plan Update
The CEO provided an update to the strategic plan, highlighting 2022 priorities.
Consent Agenda
6. Board Meeting Minutes
7. CEO's Report
8. Holly Community Library Update
9. Performance Measures Report for Q4 2021
10.Correspondence
Page 1 of 4
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14.b) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
14.Report of the Chair—Verbal Report
OLA Superconference
Annual Board Code of Conduct
The Chair reminded Board members to register for OLA and to sign the annual Board
Code of Conduct for the City.
15.Closed Meeting
Public Libraries Act—Section 16.1(4) (d) labour relations or employee negotiations and
(b) personal matters about an identifiable individual and information explicitly supplied in
confidence to the municipality or local board by Canada, a province or territory or a
Crown agency of any of them.
Motion #22-03 AYLWIN - RAO
THAT the Barrie Public Library Board conduct a closed meeting as the subject
matter being considered concerns labour relations or employee negotiations
and personal matters about an identifiable individual (Public Libraries Act,
Section 16.1(4)(b)(d)) and information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a Crown
agency of any of them (Municipal Act, 2001; Section 239 (2)(h)). CARRIED
Moved to closed session
15.1 BPL on the Go Report and Presentation
15.2 Closed Meeting Board Meeting Minutes
15.3 Labour Relations Update
15.4 CEO Workplan
Rise and report
Motion #22-04 MUNRO -WIGGINS
THAT the Barrie Public Library Board adopt the minutes of closed
meeting #21-09 dated Thursday, November 25, 2021, as amended.
CARRIED
Motion #22-05 WIGGINS - MORALES
THAT the Barrie Public Library Board accept the CEO 2022 Goals/Work
Plan as amended. CARRIED
16.Date of Next Board Meeting
Thursday, February 24, 2022 7:00pm
Page 3 of 4
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14.b) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
17.Adjournment
The meeting was adjourned at 9:41 pm.
Page 4 of 4
Page 63 of 107
14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region
conservation authority
71st Annual General Meeting
Board of Directors' Meeting No. BOD-01-22
Friday, January 28, 2022
Held virtually via Zoom
Meeting Minutes
LSRCA Board Members Present
Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine Councillor (Vice Chair),
Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K.
Ferdinands, Councillor W. Gaertner, Deputy Mayor J. Gough, Councillor R. Greenlaw, Mayor V.
Hackson, Councillor S. Harrison-McIntyre, Mayor M. Quirk, Councillor C. Riepma, Regional
Councillor T. Vegh, Councillor A. Waters, Councillor E. Yeo
LSRCA Board Members Absent
Councillor C. Pettingill
LSRCA Staff Present
D. Andrews, L. Aspden, S. Auger, R. Baldwin,T. Barnett, M. Bessey, B. Bollmann, R. Bolton, A. Brown, M.
Brown, C. Byron, D. Campbell, J. Chan, K. Cheney, K. Christensen, C. Connell, S. Cuddy, A. Cullen, M.
Critch, C. Currie, P. Davies, M. Dennis,J. Doyley, P. Du, D. Eldon, C. Eves, E. Daechsel, X. Fei, E.
Fitzpatrick, T. Fleischaker, S. Fogelman, B. Ginn, M. Grieve, L. Grzywniak, N. Hamley, C. Hawson, K. Hillis,
J. Ingoe, S. Ingott, S. Jagminas, J.Jakop, B. Kemp, K. Kennedy, D. Lembcke, V. Lam,J. Lim, B. Longstaff, G.
MacMillan, C. Mantega, S. McKinnon, L. McLean, S. Moin, L. Munnoch, K. Nagrani, K. Nesbitt, C. Newton,
N. O'Dell, B. Patel, G. Peat, K. Pellerin, B. Piotrowski, M. Quattromini, S. Rawski, M. Rosato, D. Ruggle, E.
Sellan, C. Sharp, A. Sprague, T. Stevenson, P. Strong, L.Tafreshi, C.Taylor, R. Tiessen, P.Thase, B.
Thompson, K. Toffan, F. Tonto, S. Troan, M. Touw, R. Wilson, A.Yates, K. Yemm, K. Zeppieri, K. Zhao
Guests in Attendance
C. Best, S. Davidson, C. Elliott, D. Gallagher-Murphy, M. Geist, J. Grant, L. Hanson, 0. Jerschow,
E. Keith, K. Kelly, T. Krsul, S. Kurtz, I. Lovatt, S. MacDonald, E. Mahoney, J. Mott, J. Powell, B.
Rogers, J. Scott, P. Seear, M. Seeley, B. Stiles, J. Taylor, K. Thompson
I. Chair's Welcome and Introductions
Chair Emmerson welcomed everyone to the 715t Annual General meeting of the Lake Simcoe
Region Conservation Authority and recognized a number of guests in attendance.
Roll Call —2021 Board Members
The 2021 Board Members introduced themselves and stated which municipality they represent.
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II. Declarations of Pecuniary Interest and Conflict of Interest
None noted for the meeting.
III. Approval of Agenda
Moved by: M. Quirk
Seconded by: C. Riepma
BOD-001-22 Resolved That the content of the Agenda for the Lake Simcoe
Region Conservation Authority's 715t Annual General Meeting held on Friday,
January 28, 2022 be approved as presented. Carried
IV.Adoption of Minutes
a) Board of Directors
Moved by: R. Greenlaw
Seconded by: T. Vegh
BOD-002-22 Resolved That the minutes of the Board of Directors Meeting No.
BOD-12-21 held on Friday, December 17, 2021 be approved as circulated. Carried
V. Greetings
Chair Emmerson called upon some guests to bring greetings on behalf of their respective
organizations. First up was Scot Davidson, Member of Parliament for York-Simcoe, who brought
greetings from the shores of Lake Simcoe. Chair Emmerson welcomed the Honourable Christine
Elliott, Deputy Premier, Minister of Health, and MPP for Newmarket-Aurora and the
Honourable Caroline Mulroney, Minister of Francophone Affairs, Minister of Transportation,
and MPP for York-Simcoe, who brought greetings on behalf of the Province of Ontario. Brandon
Stiles brought greetings on behalf of the Chippewas of Georgina Island First Nation, and Marvin
Geist, President of the Lake Simcoe Conservation Foundation Board of Directors, brought
greetings on behalf of the Foundation.
VI. Presentations
a) 2021 Year in Review
The Authority's Chief Administrative Officer, Rob Baldwin, reviewed the many accomplishments
of 2021, including the progress made on the Conservation Authorities Act regulations through
the conservation authorities working group; the completion of the Authority's new Strategic
Plan - Transformation 2022-2024; improvements made to address requirements of the
Accessibility for Ontarians with Disabilities Act; a banner year for restoration projects; the
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acquisition of ecologically significant lands to our holdings; the successful execution of our
virtual conservation awards ceremony; as well continually adapting education programs to
ensure opportunities for participation. CAO Baldwin introduced the Authority's Executive
Leadership Team and shared a video showcasing the Authority's 2021 highlights and
accomplishments. To view this video, please click this link: 2021 Year in Review
b) Climate Change: An Optimistic Outlook
General Manager, Integrated Watershed Management, Ben Longstaff, provided a presentation
regarding actions taken and decisions made around climate change. Climate change and the
Authority's vision of a "healthy lake, healthy land, healthy life...for generations to come" do
epitomize everything we need to do as a watershed community. Decisions we make today and
how seriously we take climate change will impact generations to come. We have choices to
make on whether we continue down the path of high emissions or will we make concerted
efforts to cut greenhouse gas emissions. The business-as-usual pathway will have significant
consequences to the environment, including more frequent and more severe storms leading to
increased flooding and more phosphorus leading to Lake Simcoe. Predictions of milder winters
and warmer summers will have significant impacts to watershed communities and ecosystems.
With all this in mind he explained, a positive pathway to enhance resilience by dedicating
resources is needed. Over the years the Authority has completed many projects toward this
positive pathway in the areas of watercourse projects, streambank stabilizations projects,
barrier removal projects, wetland and grassland projects, tree plantings, working with farmers
on agricultural projects, stormwater management projects, and trail management and
maintenance projects.
He noted that the Authority's new strategic plan recognizes that climate change cuts across all
areas of the organization. With mitigation and adaptation strategies in place, the Authority has
a dedicated team always ready to assist and is better positioned than every to bring our
municipalities together to help tackle the challenge.
General Manager Longstaff introduced the City of Barrie's Risk Management Official, Katie
Thompson, to present on the City's path towards climate resiliency through mitigation and
adaptation. Katie noted that with many creeks flowing through the City to Kempenfelt Bay,
much of their adaptation efforts have focused on managing stormwater. She described some of
the devastating impacts the City has experienced due to some recent weather events, as well as
the enormous costs of repair. It was determined that adaptation was needed to curb the
financial impacts of climate change, and it is estimated that every dollar spent on adaption can
yield anywhere from $9 to $38 in avoided damage costs.
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A Climate Change adaptation strategy was completed in the City of Barrie, an implementation
plan was developed, and budget friendly initiatives were undertaken. The new draft official
plan fully embraces sustainability as a key theme to growth management and outlines working
with other agencies to fully understand future environmental trends. The plan recognizes the
need for reduction of greenhouse gas emissions and incorporates policies guiding infrastructure
maintenance and development in a manner that will allow the City to recover to weather
events.
Another area of focus for the City is stormwater infrastructure and efforts on enhancing
controls, and the City is working with the Authority on a project in the Kidds Creek
subwatershed that will greatly reduce flooding and increase water quality.
Ms. Thompson noted that the City participates in the local climate change exchange working
group that enables knowledge and resource sharing to assist with capacity building and expand
successful action. The group looks to reduce overlapping efforts and use resources efficiently.
She shared information on the City's Community Energy Greenhouse Gas Emission Reduction
Plan, noting the draft plan will be posted soon on the City's website for public consultation and
provided the following link for information: www.buildingbarrie.ca/communityenergV
For more information on the Authority's Climate Change initiatives, please contact Ben
Longstaff @ b.longstaff@lsrca.on.ca or 905-895-1281 ext 305.
c) Top Ten Restoration Projects of 2021
Manager, Restoration Services, Christa Sharp provided a presentation on the Authority's top
ten restoration projects of 2021, noting there were so many great projects that it was difficult
for her team to pick just ten. In fact, she noted that 102 restoration projects were completed
for a total cost of$1.88M. The top ten projects included:
- retrofitting a dry stormwater pond in Barrie, which involved the installation of an
underground vault chamber that stores and infiltrates stormwater. This project will
infiltrate over 16,000 m3/year and will reduce phosphorus by over 10 kg/year;
- a low impact development retrofit project in East Gwillimbury implemented to address
runoff that would flow across the parking lot picking up pollutants on its way. The parking
lot was resurfaced and a bioretention swale installed, which will filter over 400 m3 of
stormwater during major storm events;
- in partnership with private landowners, developing designs for construction for two
properties; Bayfield Mall in Barrie and 404 Town Centre in Newmarket, to retrofit the
properties with low impact development features to reduce negative impacts to nearby
creeks. These projects will move forward in 2022 and 2023;
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- another design project at Scanlon Creek to address erosion along the creeks by stabilizing
the banks to reduce sediment. This project also involves continuing work done in 2015 by
removing another barrier and connecting 1.7km of watercourse to the West Holland River,
securing this creek for flash storms and adding more habitat for fish to spawn in;
- Kettleby Creek Restoration Project at Kettleby Valley Camp, where the removal of a dam
and restoration of a portion of the creek allows coldwater fish to migrate through
unhindered, also reconnecting endangered redside dace to their spawning habitat;
- with prescribed burns being one of the top recommended methods to manage grasslands,
the Authority undertook a 9 hectare burn at Innisfree in the Town of Innisfil and a 2.4
hectare burn at the Maple Cross Nature Reserve in King Township;
- increasing biodiversity and creating pollinator habitat by planting native wildflowers;
- working with livestock farmers to restrict livestock from watercourses, manage manure, and
manage milkhouse waste. Outcomes included protecting 320m of streambank from erosion,
creating 7.7M litres of storage capacity for manure and milkhouse waste, improving
conditions for over 150 livestock and preventing 480 kg of phosphorus from entering our
waterways;
- continuing work done in 2019 to reduce agricultural runoff at a Beaverton farm, grassed
waterways, water and sediment control basins, buffer plantings, windbreaks, and new
ditches are among the new features installed to reduce the amount of phosphorus,
sediment and other contaminants from reaching Lake Simcoe;
- supported farmers in the Holland Marsh as they completed projects such as: seeding cover
crops to help control wind and water erosion, prevent soil loss and reduce weed
competition. Some farmers also installed de-dirting equipment and one farmer installed a
closed loop wash water treatment system, reducing the amount of water used and
preventing discharge into the local drainage ditch; and
- completed 27 community action projects with over 275 volunteers who planted over 6,700
native trees, shrubs, and herbaceous plants, which improve wildlife and pollinator habitat,
increase biodiversity, help store carbon, protect streambanks and create shade in urban
environments.
To view these restoration projects, please click this link: Top Ten Restoration Protects of 2021
For more information on the Authority's Restoration Program, please contact Christa Sharp @
c.sharp@lsrca.on.ca or 905-895-1281 ext 115.
Moved by: B. Drew
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Seconded by: J. Gough
BOD-003-22 Resolved That the presentations, Items VI. (a-c) be received for
information. Carried
Vil,2021 Business is Concluded
Chair Emmerson concluded the business of 2021 and deemed the Chair vacant.
Moved by: R. Greenlaw
Seconded by: S. Harrison-McIntyre
BOD-004-22 Resolved That the Board of Directors conclude the business of 2021;
and
Further That the Chair be declared vacant. Carried
Vlll, 2022 Business
The 2022 Business portion of the meeting was called to order by the Authority's Chief
Administrative Officer, Rob Baldwin.
Roll Call —2022 Board Members
As there is no change in Board members from 2021 to 2022, a roll call was not conducted.
IX. Election of Officers
CAO Baldwin conducted the election of officers and outlined the general rules for election. He
noted that positions are required for Chair and Vice Chair for 2022 and must be appointed
members of the Board of Directors.
A. Election of Officers — 2022
i. Chair of the Authority
Regional Chairman and CEO Wayne Emmerson was nominated for the position of Chair by
Councillor Ken Ferdinands. Nominations were called for three times. No further nominations
were put forward.
Moved by: C. Riepma
Seconded by: J. Gough
BOD-005-22 Resolved that the nominations for the position of Chair be
closed. Carried
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Regional Chairman and CEO Wayne Emmerson accepted the nomination for the position of
Chair, and CAO Baldwin offered congratulations to Regional Chairman Wayne Emmerson as the
2022 Chair.
ii. Vice Chair of the Authority
Councillor Peter Ferragine was nominated for the position of Vice Chair by Mayor Bobbie Drew.
Nominations were called for three times and no further nominations were put forward.
Moved by: B. Drew
Seconded by: A. Waters
BOD-006-22 Resolved that the nominations for the position of Vice Chair be
closed. Carried
Councillor Ferragine accepted the nomination, and CAO Baldwin congratulated Councillor
Ferragine as the 2022 Vice Chair.
Chair Emmerson chaired the remainder of the meeting.
B. Appointment of the Regulations Sub-committee for 2022
CAO Baldwin explained that in the event of a Hearing by the Board of Directors, a Regulations
Sub-Committee is formed in order to review the circumstances of the Hearing and report to the
Board. This sub-committee normally consists of the Chair, the Vice Chair, and the Member
representing the local municipality in which the application under Ontario Regulation 179/06 is
received.
Moved by: D. Barton
Seconded by: J. Gough
BOD-007-22 Resolved that the Chair and Vice Chair, along with the Member
representing the local municipality in which the application under Ontario
Regulation 179/06 is received, shall be members of the sub-committee to review
applications and report to the Board of Directors. Carried
C. Appointment to Conservation Ontario for 2022
CAO Baldwin explained it is the practice for the Chair, or his/her designate, and the Chief
Administrative Officer to represent the Authority on Conservation Ontario's Council. Chair
Emmerson asked Vice Chair Ferragine, who agreed, to represent the Authority for 2022.
Moved by: D. Barton
Seconded by: K. Aylwin
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BOD-008-22 Resolved that the 2022 Vice Chair be appointed as the Authority's
voting delegate to Conservation Ontario; and
Further that the Chief Administrative Officer be the alternate delegate. Carried
D. Appointment to the Lake Simcoe Conservation Foundation Board of
Directors for 2022
CAO Baldwin explained that the Chair and Vice Chair typically serve on the Lake Simcoe
Conservation Foundation Board of Directors. Chair Emmerson requested that Vice Chair
Ferragine and Regional Councillor Tom Vegh serve on the Foundation Board of Directors for
2022.
Moved by: S. Harrison-McIntyre
Seconded by: M. Quirk
BOD-009-22 Resolved that the Vice Chair, Councillor Peter Ferragine and
Regional Councillor Tom Vegh be appointed to the Lake Simcoe Conservation
Foundation for 2022. Carried
E. Appointment of Solicitors for 2022
CAO Baldwin explained that the Authority wishes to continue utilizing the services of five (5)
legal firms of: Stiver Vale for general administrative advice and land management; Hicks
Morley for employment and labour related matters; HHL Law Firm (formerly Hill Hunter
Losell) for floodplain regulation advice; Barriston LLP for general administrative and
regulations advice; and Beard Winter for floodplain regulation advice and litigation.
Moved by: K. Ferdinands
Seconded by: A. Eek
BOD-010-22 Resolved that Stiver Vale, Hicks Morley, HHL Law Firm, Barriston
Law and Beard Winter be appointed as Lake Simcoe Region Conservation
Authority's legal firms for 2022. Carried
X. Signing Officers for 2022
CAO Baldwin explained that each year the Authority appoints four signing officers: namely, the
Chair and the Vice Chair, along with the Chief Administrative Officer and the General Manager,
Corporate and Financial Services.
Moved by: V. Hackson
Seconded by: B. Drew
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BOD-011-22 Resolved that an account in the name of Lake Simcoe Region
Conservation Authority (hereinafter called the "Organization") be kept at the
Bank of Nova Scotia (hereinafter called the "Bank"; and
Further that the Authority's Chair, Vice Chair, the Chief Administrative
Officer/Secretary-Treasurer, and the General Manager, Corporate and Financial
Services/CFO, or any two of them are hereby authorized to sign, make, draw,
accept, endorse and deliver cheques, promissory notes, bills of exchange, orders
for the payment of money and such agreements and instruments as may be
necessary or useful in connection with the operation of the said account; and
Further that any one of the above-mentioned officers is hereby authorized for
and in the name of the Organization to endorse and transfer to the Bank for
deposit or discount with or collection by the Bank (but for the credit of the
Organization only) cheques, promissory notes, bills of exchange, orders for the
payment of money and other instruments, to arrange, settle, balance and certify
all books and accounts with the Bank and to sign receipts for vouchers. Carried
XI. Borrowing Resolution
CAO Baldwin noted that the borrowing resolution authorizes the Authority to borrow an
amount up to $500,000.
Moved by: R. Greenlaw
Seconded by: C. Riepma
BOD-012-22 Resolved that signing officers for the Lake Simcoe Region
Conservation Authority be empowered to borrow up to $500,000 on an
Operating Loan Agreement, as required, for administration and/or capital
expenditures. Carried
XII. Meeting Schedule
The Board approved Staff Report No. 01-22-BOD, which outlined the Board of Director's 2022
meeting schedule.
Moved by: W. Gaertner
Seconded by: S. Harrison-McIntyre
BOD-013-22 Resolved that Staff Report No. 01-22-BOD regarding the 2022 Board
of Directors' meeting schedule be approved. Carried
XIII. Closing Remarks
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Vice Chair Ferragine and Chair Emmerson thanked the Board of Directors for their trust and
confidence in them, and both noted they look forward to serving once again in their respective
roles.
XIV. Adjournment
Moved by: D. Barton
Seconded by: S. Harrison-McIntyre
BOD-014-22 Resolved that the meeting be adjourned @ 11:15 a.m. Carried
C ..
Regional Chairman Wayne Emmerson Rob Baldwin
Chair Chief Administrative Officer
Page 73 of 107
14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
,�pSACq�
12-21-BOD Agenda (2021 Business) Minutes
Nottawasaga Valley Conservation Authority
Jan 28, 2022 at 9:00 AM EST
Attendance
Members Present:
Mayor Don Allen, Springwater (Township); Councillor Shirley Boxem, Mulmur
(Township); Councillor Donna Jebb, New Tecumseth (Town); Councillor Cathy
Keane, Oro-Medonte (Township); Vice-Chair Gail Little, Amaranth (Township);
Councillor Ralph Manktelow, Mono (Town); Councillor Andrea Matrosovs, Blue
Mountains (Town); Chair Mariane Mcleod, Collingwood (Town); Councillor Margaret
Mercer, Melancthon (Township); Councillor Rob Nicol, Innisfil (Town); Councillor
Dane Nielsen, Grey Highlands (Municipality); Mayor Floyd Pinto, Adjala Tosorontio
(Township); Councillor Raj Sandhu, Bradford West Gwillimbury (Town); Deputy
Mayor Michael Smith, Essa (Township); Councillor George Watson, Wasaga Beach
(Town)
NVCA Staff:
Sheryl Flannagan, Director Corporate Services; Doug Hevenor, Chief Administrative
Officer; Chris Hibberd, Director, Watershed Management Services; Byron Wesson,
Director, Conservation Services; Rick Grillmayer, Manager, Forestry; Kerry Jenkins,
Recorder/Administrative Assistant
Members Absent:
Councillor Walter Benotto, Shelburne (Town); Councillor Gary Harvey, Barrie (City);
Councillor Thom Paterson, Clearview (Township)
I. Events
Please visit our website for more information at nvca.on.ca
There are no upcoming events at this time.
II. Call to Order
Chair McLeod called the meeting to order at 9:05am
III. Land Acknowledgement
The Nottawasaga Valley Conservation Authority Board acknowledges that
we are situated on the traditional land of the Anishinaabeg. The
Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and
Algonquin who spoke several languages including Anishinaabemowin and
Potawatomi. We are dedicated to honouring Indigenous history and culture
Page 74 of 107
14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
and committed to moving forward in the spirit of reconciliation and respect
with all First Nation, Metis and Inuit people.
IV. Declaration of Pecuniary and Conflict of Interest
None declared
V. Motion to Adopt the Agenda
RES: 76-21
Recommendation:
Moved by: Mayor Floyd Pinto
Seconded by: Cllr. Cathy Keane
RESOLVED THAT: the agenda for the Board of Directors Meeting #12-21-
BOD dated January 28, 2022 be approved.
Carried;
VI. Announcements
There are no announcements for this meeting.
VII. Presentations
A. 2021 Accomplishments
Councillor Mariane McLeod, NVCA Chair will present a video focusing
on NVCA's 2021 accomplishments.
B. Guest Speaker
David Sills, Executive Director, Northern Tornadoes Project.
VIII. Deputations
There are no deputations for this meeting.
IX. Hearings
There are no hearings for this meeting.
X. Determination of Items Requiring Separate Discussion
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
XI. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
RES: 77-21
Recommendation:
Moved by: Cllr. Rob Nicol
Seconded by: Cllr. Margaret Mercer
RESOLVED THAT: agenda item number(s), was identified as requiring
separate discussion, be referred for discussion under Agenda Item #9; and
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14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
XII. Consent List
A. Adoption of Minutes
Approved by Consent
Recommendation:
Moved by: Mayor Don Allen
Seconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: the minutes of the Board of Directors Meeting 11-
21-BOD dated on December 10, 2021 be approved.
Carried;
B. Staff Reports
1. Staff Report No. 55-12-21-BOD From Maria Leung,
Communications Coordinator
Staff Report No. 55-12-21-BOD from Maria Leung,
Communications Coordinator regarding Communications
Report - December 11, 2021 - December 31, 2021.
Approved by Consent
Recommendation:
Moved by: Cllr. Raj Sandhu
Seconded by: Cllr Andrea Matrosovs
RESOLVED THAT: Staff Report No. 55-12-21-BOD regarding
NVCA Communications - December 11, 2021 - December 31,
2021, be received.
Carried;
XIII. Other Business
There were no other business
XIV. Adjourn to Board of Directors 2022 Annual General Meeting and
Elections
RES: 78-21
Recommendations:
Moved by: Cllr. Donna Jebb
Seconded by: Cllr. Ralph Manktelow
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14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
RESOLVED THAT: this meeting adjourn at and the position of the Chair be
vacant.
Carried;
Page 77 of 107
14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
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77ON 01-22-BOD Minutes
Nottawasaga Valley Conservation Authority
Jan 28, 2022 at 9:00 AM EST
Attendance
Members Present:
Mayor Don Allen, Springwater (Township); Councillor Shirley Boxem, Mulmur
(Township); Councillor Donna Jebb, New Tecumseth (Town); Councillor Cathy
Keane, Oro-Medonte (Township); Vice-Chair Gail Little, Amaranth (Township);
Councillor Ralph Manktelow, Mono (Town); Councillor Andrea Matrosovs, Blue
Mountains (Town); Chair Mariane Mcleod, Collingwood (Town); Councillor Margaret
Mercer, Melancthon (Township); Councillor Rob Nicol, Innisfil (Town); Councillor
Dane Nielsen, Grey Highlands (Municipality); Mayor Floyd Pinto, Adjala Tosorontio
(Township); Councillor Raj Sandhu, Bradford West Gwillimbury (Town); Deputy
Mayor Michael Smith, Essa (Township); Councillor George Watson, Wasaga Beach
(Town)
NVCA Staff:
Sheryl Flannagan, Director Corporate Services; Doug Hevenor, Chief Administrative
Officer; Chris Hibberd, Director, Watershed Management Services; Byron Wesson,
Director, Conservation Services; Rick Grillmayer, Manager, Forestry; Kerry Jenkins,
Recorder/Administrative Assistant
Members Absent:
Councillor Walter Benotto, Shelburne (Town); Councillor Gary Harvey, Barrie (City);
Couoncillor Thom Paterson, Clearview (Township)
I. Call to Order
RES: 01-22
Recommendation:
Moved by: Cllr. Donna Jebb
Seconded by: Cllr. Shirley Boxem
RESOLVED THAT: Doug Hevenor, Chief Administrative Officer be appointed
as Chair, Pro Tern until the election of the 2022 Officers.
Carried;
II. Declaration of Pecuniary and Conflict of Interest
None declared
III. Motion to Adopt the Agenda
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RES: 02-22
Recommendation:
Moved by: Cllr. Raj Sandhu
Seconded by: Cllr. Cathy Keane
RESOLVED THAT: the Agenda for the Board of Directors 62nd Annual
General Meeting #01-22-BOD dated January 28, 2022 be approved.
Carried;
IV. Announcements
Greetings from:
Sandie Macdonald, Mayor, Essa Township;
Lynn Dollin, Chair SWP, Mayor of Innisfil;
Paul McQueen, Mayor, Grey Highlands.
V. Elections of NVCA Officers
Doug Hevenor, CAO will review the election procedures with the Board
members.
VI. Appointment of Scrutineers
RES: 03-22
Recommendation:
Moved by: Cllr. Rob Nicol
Seconded by Cllr. Dane Nielson
RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services and
Kerry Jenkins, Administrative Assistant be appointed as scrutineers for the
duration of the NVCA 2022 elections; and
FURTHER THAT: the survey and ballots be deleted/destroyed after the
election process.
Carried;
VII. Election of Board of Directors Chair, Vice-Chair
A. Conduct Election of Chair
Call for nominations for the position of Chair.
1st call mover: Cllr. Margaret Mercer
2nd call mover: Cllr. Rob Nicol
3rd call mover: Cllr. Donna Jebb
Cllr. Mariane Mcleod was nominated as Chair.
B. Conduct Election for Vice-Chair
Call for nominations for the position of Vice-Chair.
1st call mover: Cllr. Margaret Mercer
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14.d) Minutes of Nottawasaga Valley Conservation Authority Meetings held...
2nd call mover: Cllr. Rob Nicol
3rd call mover: Cllr. Cathy Keane
Cllr. Gail Little was nominated as Vice-Chair
C. Appointed NVCA Officers:
RES: 04-22
Recommendation:
Moved by: Mayor Floyd Pinto
Seconded by: Cllr. George Watson
RESOLVED THAT: the Board of Directors has elected and/or
appointed for the year 2022 Nottawasaga Valley Conservation
Authority Officers as follows:
Chair: Cllr. Mariane McLeod
Vice-Chair: Cllr. Gail Little
VIII. Acknowledgements
Elected Officers of the NVCA.
The newly elected Chair will conduct the remainder of the meeting.
IX. 2022 Borrowing Resolution
RES: 05-22
Recommendation:
Moved by: Cllr. Margaret Mercer
Seconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: for the fiscal year 2022, the Nottawasaga Valley
Conservation Authority borrow, as required on credit, up to $500,000 for its
purposes until payment to the Authority of grants from the Province of
Ontario, and levies from its member municipalities are received.
Carried;
X. Appointment of 2022 Authority Solicitors
RES: 06-22
Recommendation:
Moved by: Cllr. George Watson
Seconded by: Cllr. Rob Nicol
RESOLVED THAT: the firms of HICKS Morley Hamilton Stewart Storie LLP,
be appointed for Human Resources legal advice, as required for 2022; and
FURTHER THAT: Hill Hunter Losell Law Firm LLP, Beard Winter LLP,
Barriston Law and Gardiner Roberts LLP be appointed to conduct the legal
business of the authority for 2022.
Carried;
XI. Appointment of 2022 Authority Auditors
RES: 07-22
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Recommendation:
Moved by: Cllr. Ralph Manktelow
Seconded by: Cllr. Shirley Boxem
RESOLVED THAT: the firm KPMG LLP be appointed to conduct the auditing
functions of the Nottawasaga Valley Conservation Authority for 2022.
Carried;
XII. Appointment of NVCA Representative to Conservation Ontario Council
RES: 08-22
Recommendation:
Moved by: Mayor Don Allen
Seconded by: Cllr. Margaret Mercer
RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on
the Conservation Ontario Council for the year of 2022; and
FURTHER THAT: The Vice-Chair and Chief Administrative Officer be
appointed as alternates.
Carried;
XIII. Appointment of NVCA Board Representatives to the NVCA Agricultural
Advisory Committee
RES: 09-22
Recommendation:
Moved by: Cllr. Donna Jebb
Seconded by: Cllr. Dane Nielsen
RESOLVED THAT: the Following Board members be appointed to the NVCA
Agricultural Advisory Committee for 2022:
1). Cllr. Donna Jebb
2). Cllr. Gail Little
3). Cllr. Dane Nielsen
Carried;
XIV. Freedom of Information and Privacy Act
RES: 10-22
Recommendation:
Moved by: Cllr. Raj Sandhu
Seconded by: Mayor Floyd Pinto
WHEREAS: members of the Board and Nottawasaga Valley Conservation
Authority may designate an individual to act as Head of the Authority for
purposes of the Municipal Freedom of Information of Privacy Act, R.S.O.
1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore
BE IT RESOLVED THAT: Sheryl Flannagan, Director Corporate Services be
designated as Head of the Authority for purposes of the Act.
Carried;
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XV. Determination of Items Requiring Separate Discussion
Board members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
XVI. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
RES: 11-22
Recommendation:
Moved by: Cllr. Shirley Boxem
Seconded by: Cllr. Andrea Matrosovs
REOLVED THAT: agenda item number(s), was identified as requiring
separate discussion, be referred for discussion under Agenda Item #15; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
been voted on or discussed by the individual making the declaration.
Carried;
XVII. Consent List
A. Correspondence
Correspondence dated January 5th, 2022 from Ministry of Northern
Development, Mines, Natural Resources and Forestry.
B. Staff Reports
1. Staff Report No. 01-01-22-BOD from Manager, Forestry, Rick
Grillmayer
Staff Report No. 01-01-22-BOD from Manager, Forestry, Rick
Grillmayer regarding 2022 Tree Planting RFQ.
Approved by Consent
Recommendation:
Moved by: Cllr. Margaret Mercer
Seconded by: Mayor Floyd Pinto
RESOLVED THAT: the Board of Directors approve Staff Report
No. 01-01-22-BOD regarding the selection of Bartram
Woodlands Ltd. as the 2022 Tree Planting and Spraying
Contractor, and;
FURTHER THAT: the Board of Directors approve the purchase
as below, as required by the Purchasing Policy.
Carried;
XVIII. Adjourn
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RES: 12-22
Recommendation:
Moved by: Cllr. Donna Jebb
Seconded by: Mayor Don Allen
RESOLVED THAT: the Board of Directors adjourn at to meet again on
February 25, 2022 or at the call of the Chair.
Carried;
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
ORILLIA PUBLIC LIBRARY BOARD -MONTHLY MEETING
WEDNESDAY FEBRUARY 23, 2022 at 3:30 p.m.via ZOOM
Purpose Statement
We are a gathering place to share expertise,support learning, inspire connections
and create possibilities for everyone.
CONVENING OF THE MEETING-Board Chair
1. "We acknowledge that we are on the traditional territory of the Chippewas of Rama First Nation, a
member of the Three Fires Confederacy,which includes the Odawa, Potawatami, and Ojibway
people. We honour them for having lived here, and cared for this land,from time immemorial.We
recognize the many contributions that the Original People have made, and continue to make,to this
region. We appreciate the opportunity to live,work and play in this beautiful place."
2. Call to Order—Notice and Quorum
3. Approval of the Agenda MOTION 5 min
4. Disclosure of Pecuniary Interest and General Nature Thereof
CONSENT AGENDA MOTION 5 min
1. Approval of the Minutes of the January 26, 2022 Regular Meeting
2. Reports for January 2022
a) CEO Report
b) Children&Youth Services
c) Corporate and Operational Services
d) Information Services
3. Correspondence
a)
DISCUSSION AGENDA
Auditor-Review Engagement/Library Statement 2020 MOTION 15 min
1. Business Arising from the Minutes
a) Strategic Plan Update 5 min
2. Reports of Board Committees and Representatives
a) Finance Committee— Surplus Report MOTION io min
Board Approval re: Mgt.Vision Coverage MOTION 5 min
3. New Business
a) min
4. Announcements 2 min
5. Adjournment 1 min
PLEASE NOTIFY SECRETARY AT 705-325-2338 IF UNABLE TO ATTEND
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF JANUARY 26, 2022 MEETING
A regular meeting of the Library Board was held via Zoom commencing at 3:33 P.m.
PRESENT — BOARD — K. Seymour, Chair; C. Seiberling-Spriggs, Vice-Chair; M.Ainsworth;
C. Allman; M. Edwards; R. Greenlaw; P. Helm; G. McCorkell;
R. Stevens; D. Watson
STAFF — B. Sullivan, Chief Executive Officer
K. Absalom, Director of Information Services
M. Robertson, Director of Corporate and Operational Services
M. Wilkinson, Director of Children's &Youth Services
E. Damery, Coordinator of Children's &Youth Services
A. Lambertsen, Coordinator of Circulation Services
D. Caschera, Emerging Technologies Librarian
T. Chatten, Recorder
ABSENT —D. Elder
ELECTION OF BOARD CHAIR
MOTION*2022:01
Moved by P. Helm, seconded by D. Watson that the Orillia Public Library Board elects Kelly
Seymour for the position of Board Chair for 2022. CARRIED
CONVENING OF THE MEETING
Land Acknowledgement Statement — K. Seymour read the Library Board's statement.
Call to Order — Notice and Quorum — K. Seymour called the meeting to order.
Approval of the Agenda
MOTION*2022:02
Moved by D. Watson, seconded by R. Stevens that the Orillia Public Library Board approve
the Agenda of the January 26, 2022 meeting. CARRIED
Disclosure of Pecuniary Interest and General Nature Thereof— none
CONSENT AGENDA
P. Helm commented on the inclusivity of all faiths and cultures being recognized and
celebrated by the Library.
B. Sullivan commended the resilience of staff working through the pandemic as we have
transitioned through tough times.
M. Wilkinson highlighted the in-person programming with a downtown storywalk. No data
was collected but many quality comments were received including participation with local
businesses.
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
M. Robertson reported on the tender process being undertaken for a new ILS with F. Marlow
IT support. Melissa has joined the City's diversity committee, with thanks for being included.
K. Absalom commented on the continued success of the popular Santa for Seniors program,
with upcoming take and makes geared to supporting seniors at Valentine's Day. The Library
newsletter continues to showcase an impressive amount of events.
MOTION#2022:03
Moved by C. Allman, seconded by P. Helm that the Consent Agenda of the January 26, 2022
meeting be adopted. CARRIED
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Strategic Plan Update — The CEO reported that input has been received from the Board with
discussion at the upcoming staff meeting, with some fine tuning of realistic measurables to
follow.
Fines/Fundraising Update — The CEO prepared a report for Board information and discussion
as a follow up to ways to replace lost fines revenue.
MOTION#2022:04
Moved by P. Helm, seconded by C. Allman that the Orillia Public Library Board eliminate
charging fines and instead undertake fundraising projects every year to replace the revenue.
Board members asked for a recorded vote as follows:
In Favour Opposed
C.Allman M.Ainsworth
M.Edwards R. Greenlaw
P. Helm G.McCorkell
K. Seymour R. Stevens
C. Seiberling-Spriggs
D. Watson CARRIED
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee — Monthly statements for November 2021 were presented for Board review
and discussion.
MOTION#2022:05
Moved by C. Seiberling-Spriggs, seconded by R. Greenlaw that the Orillia Public Library
Board receives the November 2021 Financial Statements as presented. CARRIED
Board Approval re: Vision Coverage —The CEO prepared a report for Board information.
MOTION#2022:o6
Moved by D. Watson, seconded by M. Edwards that the Orillia Public Library Board approve
the change in Vision Coverage for all eligible library employees. CARRIED
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
NEW BUSINESS
2022 Meeting Dates Schedule/2022 Closure Dates — A list of dates were presented for
approval.
MOTION*2022:07
Moved by D. Watson, seconded by P. Helm that the Orillia Public Library Board accept the
list of dates for Board Meetings and Library Closure Dates for 2022 as amended.
CARRIED
ANNOUNCEMENTS — None
Adjournment at 4:14 p.m.
BOARD CHAIR CHIEF EXECUTIVE OFFICER
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Board Report
January/February (February 2022 Meeting)
Prepared by Bessie Sullivan, CEO
Service Recovery
On Feb. 15t we transitioned from our express service to in person visits again with reduced
hours and reduced seating. We plan to resume regular business hours as of March 14t" except
for Sundays. I suspect that capacity limits will be lifted at some point soon and we will be able
to expand seating and other services.
Media
Jan. 25
https://www.oriIIiamatters.com/local-news/economic-re cove ry-funds-could-be-used-to-tackle-
security-mental-health-concerns-4989028
Jan. 26
https://www.orilliamatters.com/local-news/city-opens-warming-centres-today-tonight-
4994585
Jan. 29
https://www.orilliamatters.com/local-news/new-chapter-orillia-public-library-eliminates-late-
fines-5005818
https://www.orilliamatters.com/local-news/warming-centres-open-at-orillia-recreation-centre-
and-orillia-public-library-5007207
Feb. 2
https://www.simcoe.com/whatson-story/10564546-five-ways-to-celebrate-black-history-
month-in-simcoe-county/
Feb. 7
https://www.orilliamatters.com/local-news/daytime-weekend-warming-centres-coming-to-rec-
centre-library-5038048
Feb. 9
https://www.simcoe.com/news-story/10568655-orillia-library-turns-a-page-with-a-fine-free-
a roach
Feb. 17
https://www.simcoe.com/news-story/10573538-orillia-recreation-centre-library-to-serve-as-
emergency-warming-centres-on-weekends/
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Professional Development
I completed the Safer Spaces training on January 17th, although I've given this topic a lot of
thought through the years, I learned new things at this workshop.
I attended the Ontario Library Association Super Conference from February 2-5. There were
several highlights for me:
• Dr. Naheed Dosani- drew many parellels between emergency health care and what
libraries do. Further confirming my belief that we need to evolve into a human service.
• Panel of Social Workers in public libraries from Halifax, Winnipeg, and Saskatoon.
• Cherie Dimaline- Indigenous writer and excellent public speaker
On February 15, 2022, Kelly and I attended an OLS session called, "Board Transition: Planning
Your Board's Legacy
On February 17, 2022, consultants from the Ontario Library Service hosted a networking
meeting for CEOs.
Facilities
On February 9, 2022, 1 met with Tyler Hunt, Superintendent, Property & Assets at the city. We
meet periodically to discuss facility issues and concerns.
Strategic Plan
I had a brief meeting with the consultants on February 81h and feel that they have provided a document
that we can work with and make it our own. I am in the process of incorporating the feedback from
the board. The directors will discuss it in detail on February 24th at this point the document will go
back to staff for their input.
Grants
Summer Student Grants
• Young Canada Works-January 20, 2022
• Canada Summer Jobs-January 24, 2022
• Summer Experience Program- February 14, 2022
City of Orillia
On February 4th and 17th, 2022, Kelly and I attended Outreach Working Group meetings
spearheaded by the city. Kelly and I worked together on a questionnaire that was supplied to
the group on February 14, 2022.
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES
January 2022
Submitted by Meagan Wilkinson
Total Reference interaction: 412
Total RA interactions: 264
Total community members reached via programs: 321
With the Provincial delay to school re-opening after winter break and the removal of regular
PCR tests, the CPL quickly pivoted to Express Pickup Service to accommodate staff shortages.
CYS staff were on call to retrieve items for families who came in not realizing we were closed
for browsing while also acted as support for circulation/IS staff and each other as required in
response to staffing shortages.
Items checked out from the Children's collection and YA collection remains strong despite being
closed for browsing and open reduced hours. This is largely due to the offering of surprise bags
and the dedication of staff in retrieving requested and recommended items in the moment.
Looking at 2019 for comparison:
Children's collection circulation January 2019: 5,086
Children's collection circulation January 2022: 4,967
YA collection circulation January 2019: 260
YA collection circulation January 2022: 181
Surprise Bags
Winter Edition Surprise Bags were originally set to expire January 8th. However, this program
was seamlessly extended until January 31St to help fill the gap while we were closed for
browsing. This was a great way to continue to connect with our patrons and market our
collection.
Family/Children's Surprise Bags January: 139
Teen Surprise Bags January: 5
With an average of 10 items in each children's surprise bag and 5 items in a YA surprise bag,
approximately 1,415 items were checked out via surprise bags in January.
Over the 2 months we offered surprise bags, we saw 219 Family/Children's Surprise Bags and
14 Teen Surprise Bags.
1 � ? age
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Programs
I Spy Take & Make
30 kits were picked up.
15AY 2. leers
2P
S•F.�t
r Z NMI �..
I Spy completed and shared by a young patron
Family DIY Fidget Take & Make
This Take & Make was accompanied by the story I'm Worried read by Meagan Wilkinson and
posted on the OPL YouTube channel. 25 kits were picked up.
Alexandra Gilston created the Treat Yo'selfTeen Take & Make
15 kits were picked up.
Battle Book Club
Samantha McLean held her Battle Book Club: New Kid Edition on January 29t". Once again,
many returning tweens participated in this engaging virtual program. There were 12
participants in this program.
Samantha McLean created and sent out a monthly Battle Bulletin to all schools registered for
the Battle of the Books program. Each newsletter highlights a book in the Battle collection and
provides tips for preparing for the Battle. Sam is busy preparing for Battle which is planned for
the spring.
CYS celebrated Family Literacy Day (January 27t") with a recorded live-action version of Jan
Brett's Here Comes the Big Mean Dust Bunny, posted on the OPL YouTube channel. This was not
only enjoyed by our patrons but was also celebrated by CYS staff who found joy in participating
in something that felt "normal". A big thank you to Darrin who edited this video for us.
Volunteers
Samantha McLean has created an engaging and meaningful volunteer opportunity through our
re-vamped teen volunteer program. Our Teen Leadership Committee (TLC) will help to create
more meaningful teen programming and marketing opportunities while also providing
volunteer hours. However, likely because of the timing of this program, we only received 2
applicants. We are currently looking at a better marketing campaign at the end of the summer
when teens are actively looking for volunteer hours.
2 age
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
New Staff
Erin Damery and Meagan Wilkinson held virtual interviews for a new CYS Library Technician.
We are pleased to welcome Tara Schell to the team. Tara brings an education background and
lots of enthusiasm to the position.
We also welcomed a student from Georgian College's Community Integration Through
Cooperative Education Program (CICE). Nathan completes his placement with us for two 4 hour
shifts a week. He helps to keep the library sanitized, assists with program prep, dusts and tidies
the shelves, and completes any other duties that arise. Nathan is with us until April.
Partnerships
While the return to school was delayed, we resumed our partnership with The Sharing Place
and the School Snack Program. Through this important program, we distributed 60 snack bags
over two weeks.
Profession Development
Erin Damery began the professional development course "Inclusive Storytimes" via Library Juice
Academy. She will share resources with the team.
Alexandra Gilston began the professional development course "Foundations of Early Literacy"
through Library Juice Academy. This course provides guidance on ALA's Every Child Ready to
Read which the OPL bases our early literacy programs on. Alex will share relevant resources
with the team.
All CYS staff completed Safer Spaces training.
Up Next Month
Erin Damery is curating and assembling Baby Storytime @ Home Kits to go out in February.
The CYS team is focusing on planning for March Break.
Staff are working on displaying books for Black History Month.
Marika Fox is preparing a new scavenger hunt for our re-opening.
3 1 Page
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REPORT OF THE DIRECTOR OF CORPORATE AND OPERATIONAL SERVICES
January 2022
Professional Development
In January all staff began mandatory training in Safer Spaces: addressing the diverse needs of
2S-LGBTQ+ peoples in our community. The online course provides learning opportunities via
video, readings, reflective questions, knowledge assessments, group discussion, and more.
Participants will understand barriers 2S-LGBTQ+ communities experience, develop new
perspectives, identify strategies towards greater inclusion, and challenge unconscious biases.
All staff will have completed the training by the end of February 2022. Two SS log-ins remain for
new and returning staff to complete anytime in 2022.
January 19 Amy Lambertsen attended the webinar: Library Violence and De-escalation
This webinar by Niche Academy was mainly a refresher but a very useful one. It is important to
remember that staff are not required to deal with behaviour that they feel triggered or
threatened by and should be empowered to step away and seek assistance from a manger or
co-worker (situation-dependent). The webinar suggested managing behaviour vs controlling it,
as well as follow-up with involved staff and the patron if necessary.
January 31—Amy Lambertsen took the #ItStarts Ambassador Training
Programming
OPL is participating in two Black History Month Panel Discussions in February—one local Orillia
event titled: We Are the Ones, and one County-wide event titled: Celebrating Black Excellence.
January planning for these events involves input from the Chair of the OPL EDI Committee in
partnership with other SC libraries, community members, and city staff.
EDI Committee
In January, Melissa Robertson began working with the Manager of Culture as a key stakeholder
in making recommendation on advancing EDI within the City of Orillia.
The OPL EDI Committee met on January 20th to plan Black History Month displays and social
media posts. The team has decided to create collection displays for children's books, YA fiction,
adult non-fiction, and DVDs throughout the library— all featuring Black authors, artists, and
contributors. Marika Fox and Amy Lambertsen also created window displays highlighting Black
Canadian authors/books.
Planning also began on the upcoming#ITSTARTS Anti-Racism Social Media Campaign. This year
OPL has become one of the Community Champions for this campaign. We will be responsible
for a series of posts and resource sharing during the week of March 14.
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
EDI Committee Chair, Melissa Robertson has joined a working group organized by the Local
Immigration Partnership to develop a panel discussion on anti-racism in Simcoe County. This
event will also be part of the #ITSTARTS campaign and will take place on March 21 for
International Day for the Elimination of Racial Discrimination.
On January 25, Melissa met with members of Equity, Diversity, and Inclusion in Nature (EDIN), a
committee of the Carden Field Naturalists. The purpose was to share resources and ideas on
how the Carden Field Naturalists can get more involved in EDI initiatives. EDIN will be
participating in their first ever#ITSTARTS campaign and they've expressed interest in getting
involved with the library SPICE program and a possible library partnership (sponsoring book
displays and/or cross promotional opportunities).
Building/Operations
Fred Marlow and Melissa Robertson completed the RFQ for the new Automatic Materials
Handling System (sorter). The RFQ was published to Bids&Tenders on January 18 and closes on
March 3. We anticipate the contract will be awarded by March 7, 2022.
Sharps containers were installed in the upstairs restrooms.
As per security recommendations, inside locks were installed on three selected doors in each
department, creating a safe/escape room for staff in case of a lockdown/emergency.
Stats
January 2020 January 2021 January 2022
Checkouts and renewals 26,279 21 ,596 18,514
Holds Placed 4,091 8,010 6,832
Holds Arrived 4,510 11 ,309 1443
Gate count: daily mean 860 0 lockdown 7f 12
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Chippewas of Rama First Nation
Borrower Type Number of Number of Check
members* members Outs +
borrowing Renewals
February 1, 2022 Jan. 1-31, 2022 Jan 1-31, 2022
CRFN Adult 5 2 9
CRFN Child 0 0 0
CRFN Youth 1 0 0
E-Access 1 N/A N/A
Total 17 2 9
Oro-Medonte Township
Borrower Type Number of Number of Check Outs and
members* members Renewals
borrowing
February 1, 2022 Jan. 1-31, 2022 Jan 1-31, 2022
Oro Adult 765 298 2,375
Oro Child 162 31 288
Oro Youth 30 9 46
Oro Housebound 1 0 0
E-Access 133 N/A N/A
Total 1 1,091 1 338 2,709
Severn Township
Borrower Type Number of Number of Check Outs +
members* members Renewals
borrowing
February 1, 2022 Jan. 1-31, 2022 Jan. 1-31 2022
Severn Adult 636 245 2,388
Severn Child 156 34 296
Severn Youth 17 3 10
E-Access 66 N/A N/A
Total 875 282 2,694
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Incidents
Several staff shortages due to COVID-related absences saw the circulation department reduced
to 2 staff members in early January. Various staffing issues throughout the month due to C19.
Maskless patrons are a growing concern for all library staff. Several times a day staff must
approach patrons to remind them to wear masks and/or to keep their mask over their mouth
and nose. Many patrons have been seen sitting with their masks lowered, eating, and drinking
in the library, and removing/lowering their masks to talk to staff. We have begun hourly PA
announcements to alleviate the staff from having to deal with these constant reminders and to
allow them to remain a safe distance from patrons who won't wear their masks safely.
January 6, 2022: As they were arriving to work, a staff member encountered a man yelling and
stomping on the grasses in the flower beds. As the staff member approached the staff door, the
man advanced toward them waving his arms, yelling, and swearing. The man was directly
beside them when they entered the building. Other staff had also encountered the man upon
entry that day. Non-emergency OPP were called to patrol the building.
January 22, 2022: A manager was called to talk to several people who were sitting in the closed
cafe space without masks on. They had come assuming we were a warming centre —a WC was
not being operated by Info Orillia that day. We regretfully had to ask them to leave as we were
not open to seating at that time. One man who was believed to be intoxicated was found using
the closed access washroom on the main floor. He was not wearing a mask and repeatedly
lifted his face shield to address staff. He was upset, but eventually left on his own.
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
REPORT OF THE DIRECTOR OF INFORMATION SERVICES
January 2022
Submitted by Kelli Absalom
Strategic Priority: Support Learning and Growth
LIBRARY PROGRAMS AND SERVICES
Take and Make Craft Kits ,,
Chanel Craigie offered two popular Take and Make y
Kits this month. The "Wonderful Watercolours Take ,
and Make" included materials to create watercolour '
paintings. The "Spread the Love Take and Make" . '. k
contained materials to create handmade valentine
cards which will be delivered to seniors in local l�7,
care homes. We were amazed by the creativity of
the completed cards that were dropped off for
delivery. We also received many positive -
N ! s
comments for this take and make including, "What _
a great, lovely activity to treat the seniors! Thank
you for providing the kits" and "I would love to bring
a smile to their faces... such a wonderful idea!".
Both p verYq Y rams ro filled u quickly and had a
programs
lengthy wait list.
Reading Resolution Challenge
We kicked off 2022 with our annual "Reading Resolution Challenge". Readers could choose
from a list of challenges on our website or create their own reading challenge. Online or paper
ballots were submitted for the chance to win our Get Cozy Winter Gift Basket. We had 476
entries and Emma R. was the lucky winner.
Books on Tap
Our Books on Tap Book Club, led by Darrin Davis, met on Zoom and discussed the 2021 Big
Read selection, "The House in the Cerulean Sea" by TJ Klune.
Bite Size Book Club
Our Bite Size Book Club, led by Darrin Davis, met on Zoom and discussed "Tin Man" by Sarah
Winman.
Bookworms Book Club
Our Bookworms Book Club, led by Michelle Sinclair, met on Zoom and discussed "All The Devil
Are Here" by Louise Penny.
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
Genealogy Club
Jayne Turvey held a meeting of the Genealogy Club on Zoom and invited members to share
interesting family discoveries and heirlooms. Seventeen people attended.
Strategic Priority: Transform Service Delivery
COMMUNITY PARTNERSHIPS & OUTREACH
We continued our partnerships with the La Cle French Conversation Circle and the Just Write
Orillia writing group. Program facilitator Marie-Elise Perron of La Cle held four meetings of the
French Conversation Circle on Zoom, and Stephen Davids, MA, held two meetings of the Just
Write Orillia group on Zoom.
Darrin Davis oversaw our monthly book deliveries to local nursing and retirement homes this
month. Deliveries were made to Birchmere Retirement Home, Champlain Manor, Independent
Suites, Leacock Retirement Home, Sundial Lakeview Retirement Residence, Trillium Manor,
Tudhope Manor, Victoria House, and Lake Simcoe Retirement Residence. Jayne Turvey has
recruited four more volunteers to assist with delivery.
Vaccine Passports
Information Services staff continued to assist local residents with downloading Enhanced
Vaccine Certificates and providing complimentary printing. These residents do not have access
to a computer or printer and many comment how grateful they are for this service.
Strategic Priority: Connect People to Resources
DIGITAL SERVICES
1-on-1 Tech Help
Having access to digital resources continues to be important to our patrons. Daniel Caschera
provided 1-on-1 tech help on many different topics this month. Topics discussed included:
• Kobo eReader Introduction
• iPad and Mobile Hotspot Introduction
• Libby app introduction
• Overdrive audio to mp3 player
• iPad library app assistance
• iPad and Mobile Hotspot Introduction
Ancestry Library Edition access
Access to Ancestry Library Edition (provided by our vendor ProQuest in agreement with
Ancestry.com) was previously made available for access in-library only. In March 2020,
ProQuest and Ancestry allowed libraries to provide remote "at home" access to Ancestry Library
Edition on a temporary basis. The decision to remove barriers to access was made when
libraries were closed due to the pandemic, and this temporary measure ended up being
extended over a period of two years. However, since libraries have reopened, Ancestry has
now removed remote access and is now available for use in-library only. Our patrons have
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14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,...
greatly enjoyed having remote access to this database and we will see a sharp decline in usage
with this announcement.
Strategic Priority: Tell Our Story
MARKETING AND PROMOTION
We continued to market programs and services on all social media platforms and the webpage.
We currently have 3000 followers on our Facebook page, 2,497 followers on Instagram and
2,048 followers on Twitter.
We continue to send weekly eNewsletters which provide information on virtual programs,
service announcements, and digital resources. We currently have 2,062 subscribers to the
eNewsletter.
STATISTICS
January
Reference Questions 4147
eResource usage 8677
Website Visits 23,336
Strategic Priority: Enhance our Capacity
Daniel Caschera, Darrin Davis, Jayne Turvey, Lois Green, Betty Sears, Chris Pestell, and I
completed the Safer Spaces training which addresses the diverse needs of 2S-LGBTQ+ people
by examining institutional barriers to inclusion.
Page 99 of 107
14J) CdrkspmnaancNedi tfMbFeaketeltiDA26&CWi�WOan N I Fed...
YKpa4HCbKe HaiAioHanbHe OG'EAHaHHA KaHaAN
La Federation Nationale Ukrainienne du Canada
Toronto Branch I (Dinig TopoHTO I Filiale de Toronto "T`
26 February 2022
Lake Simcoe Region Conservation Authority
120 Bayview Parkway,
Newmarket, Ontario
L3Y 3W3
Attention: Chair Wayne Emmerson
Submitted by Email
Request From Ukrainian National Federation of Canada —Toronto Branch
Dear Mr. Emmerson,
I am writing to you on behalf of the Ukrainian National Federation of Canada (Toronto Branch). As you may be
aware, our organization owns and operates a Children's Camp & Recreation Area in the village of Hawkestone,
in the township of Oro-Medonte. Our organization is currently in the process of expanding and improving our
property to better serve our community, and we have recently completed an application process with the
authority to allow for tree clearing as part of our septic system replacement. To this end we have made the
necessary compensation payment of just over $160,000.00 to the authority earlier this week
As I am sure you are also aware, this week Russia continued and expanded it's 8 year war against Ukraine with
major incursions and attacks on civilian targets, as well as the capture of the Chernobyl nuclear power plant
among other infrastructure. The humanitarian and environmental impact of this war will continue to scar
Ukraine for decades to come. With this in mind, we are writing to you and your board to request that you
consider taking all or a portion of our $160,000.00 compensation fee and donating it to the Canada Ukraine
Foundation's Humanitarian Appeal. We understand these fees are used to off set the ecological impact of
development and to support the authority's funding of local projects. But we also understand that the war in
Ukraine has a global humanitarian and environmental impact, and we urge the LSRCA to please consider
making this donation on behalf of all citizens living in the areas covered by the LSRCA. The CUF Humanitarian
Fund has been established to provide humanitarian assistance/relief in the areas of Assistance to displaced
persons, Medical care, Emergency shelter and Food security. It has been supported by, among others, the
Provinces of Alberta, Ontario, Manitoba and Saskatchewan as well as thousands of personal and private
donations. Details of this fund are available on the CUF Website: https://www.cufoundation.ca/cuf-ucc-
ukraine-humanitarian-relief/
While this request may be unique, we now live in a unique world. Our organization's funding comes only from
running programs and our members in the community, we are not a commercial entity, and we work hard to
maintain our organization and contribute to Canada as proud Ukrainian-Canadians. We would very much
UNFTORONTO.CA I TORONTO�E,UNFCANADA.CA
145 Evans Ave. #100 1 Etobicoke,Ontario
CANADA I M8Z5x8
Page 100 of 107 416.253.6002
14J) CdrkspmnaancNedi tfMbFeaketeltiDA26&CWi�WOan N I Fed...
YKpa4HCbKe HaiAioHanbHe OG'EAHaHHA KaHaAN
La Federation Nationale Ukrainienne du Canada
Toronto Branch I (Dinig TopoHTO I Filiale de Toronto "T`
appreciate your consideration of our request and we would be very happy to discuss our proposal with you in
greater detail.
If you wish to discuss, please feel free to contact me at your convenience. I have included my contact details
for your reference.
Slawko Borys
Treasurer
Ukrainian National Federation of Canada (Toronto Branch)
slawko@borysgroup.ca
416.892.3475
C.C.
Mayor Harry Hughes, Township of Oro-Medonte
Councillor Randy Greenlaw, Township of Oro-Medonte & LSRCA Board Member
Mr. Adam Pecio— President Ukrainian National Federation of Canada —Toronto Branch
Mr. Rob Baldwin —Chief Administrative Officer LSCRA
UNFTORONTO.CA I TORONTOPUNFCANADA.CA
145 Evans Ave. #100 1 Etobicoke,Ontario
CANADA I M8Z5K8
Page 101 of 107 416.253.6002
17.a) 2022-027, Being a By-Law to Delegate Certain Powers and Authoritie...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-027
Being a By-Law to Delegate Certain Powers
and Authorities to the Chief Administrative Officer"CAO" During a
Period of Restricted Acts of Council in an election year
("Lame Duck" By-law)
Whereas the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 23.1, provides
that, without limiting Sections 9, 10 and 11, those Sections authorize a municipality to
delegate its powers and duties under this or any other Act to a person or body subject to
the restrictions set out in this Part.
And Whereas the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 224,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it
expedient to delegate the power when Council's powers are restricted by Section 275 of
the Municipal Act, 2001, S.O. 2001, c.25, as amended;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the Chief Administrative Officer be delegated the authority for:
a) The appointment or removal from office of any officer of the municipality;
b) The disposition of any real or personal property of the municipality which has a
value exceeding $50,000 at the time of disposal; and
c) Making any expenditures or incurring any other liability which exceeds $50,000.
when Council's powers are restricted by Section 275 of the Municipal Act, 2001,
S.O. 2001, c.25, as amended in an election year.
2. That should any authority delegated under this By-law be exercised, the Chief
Administrative Officer shall report to Council within 60 days following any action
being taken.
By-Law Read a First, Second and Third time, and Passed this 9 day of March,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 102 of 107
17.b) 2022-028: A By-law to Designate Reduced Load Periods and Designate...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-028
A By-law to Designate Reduced Load Periods
and Designate Haul Routes in the Township of Oro-Medonte
and to Repeal By-law No. 2012-086
Whereas the Highway Traffic Act, R.S.P. 1990, c.H.8, as amended, provides in
Subsection 7 of Section 122 that the municipality or other authority having jurisdiction
over a highway may by by-law designate the date on which a reduced load period shall
start or end and the highway or portion thereof under its jurisdiction to which the
designation applies;
And Whereas a reduced period is deemed necessary for the protection of certain roads
within the Corporation of the Township of Oro-Medonte;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That all roads within the Township of Oro-Medonte over which The Corporation of
the Township has jurisdiction are hereby designated as being subject to the
provisions of this by-law, and without limiting the generality of the foregoing, the
provisions of this by-law apply to all roads within the Township of Oro-Medonte, save
and except, as identified on Schedule "A" and Schedule"C" attached hereto and
forming part of this by-law.
2. That the provisions of Subsections 1, 2, 3 and 4 of Section 122 of the Highway
Traffic Act, R.S.P. 1990, c.H.8, as amended, apply to all roads within the Township
of Oro-Medonte in addition to Designated Haul Routes listed in Schedule "B"
attached hereto and forming part of this by-law, during the period from the 1st day of
March to the 30th day of April, inclusive, in each and every year.
3. That subject to road conditions, the Director, Operations and Community Services is
hereby authorized to reduce or extend the reduced load period identified in Section 2
above on a temporary basis in his/her sole discretion.
4. That the roads under the jurisdiction of the Township of Oro-Medonte specified on
Schedule "A" and "B" attached hereto are hereby designated as haul routes.
5. That By-Law No. 2012-086 is hereby repealed in its entirety.
6. This by-law shall take effect on the final passing thereof.
By-Law Read a First, Second and Third time, and Passed this 9th day of March,
2022.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 103 of 107
17.b) 2022-028: A By-law to Designate Reduced Load Periods and Designate...
Schedule "A" to By-Law No. 2022-028
Designated Haul Routes
Road Known As From To
Line 7 North Bass Lake Sideroad Highway 11
50/51 Sideroad Line 1 North Line 2 North
Page 104 of 107
17.b) 2022-028: A By-law to Designate Reduced Load Periods and Designate...
Schedule "B" to By-Law No. 2022-028
Designated Haul Routes
Subject to Reduced Load Periods
Road Known As From To
Line 1 North 20/21 Sideroad County Road No. 11
Old Barrie Road
Line 7 North Bass Lake Sideroad County Road No. 22
Horseshoe Valle Road
Line 9 North County Road No. 11 For a distance of 1,800
Old Barrie Road metres Northerly
Line 10 North Bass Lake Sideroad County Road No. 22
Horseshoe Valle Road
Line 13 North County Road No. 11 For a distance of 700
Old Barrie Road metres Northerly
Bass Lake Sideroad Line 9 North Line 10 North
Page 105 of 107
17.b) 2022-028: A By-law to Designate Reduced Load Periods and Designate...
Schedule "C" to By-Law No. 2022-028
Designated Commercial/Industrial Roads
Exempt from Reduced Load Period
Road Known As From To
Line 4 South Hwy 11 A point 900 metres south
Winstar Road in entirety)
Hollick Road in entirety)
Page 106 of 107
19.a) 2022-029, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2022-029
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 9, 2022
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
March 9, 2022, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 9t" day of
March, 2022.
1% '%Ik
The Corporation of the Township of Oro-Medonte
IW
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 107 of 107