01 26 2022 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, January 26, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Andria Leigh, Deputy CAO/Director, Development Services; Robin Dunn,
Present: Chief Administrative Officer; Yvonne Aubichon, Clerk; Shannon Johnson,
Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Tamara Obee, Director, Human Resources; Garry McCartney, Chief
Building Official; Jason Craig, Deputy Chief Building Official; Jennifer
Whitley, Coordinator, Economic Development/Communications; Jenny
Legget, Public Relations Officer/Communications; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko,
Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Council Meeting Minutes — Wednesday, January 26, 2022.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220126-1
Moved by Hough, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, January 26, 2022 be
received and adopted as amended to withdraw 8a) Presentation by Brian Krecklo, Brian
Krecklo & Associates Inc. re: Township of Oro-Medonte, K & A Survey of 2021 Council
Compensation, Selected Ontario Municipalities and that the matter be considered under Item
10c) Reports of Municipal Officers.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go in Closed Session.
Motion No. C220126-2
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Solicitor -Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)).
Carried.
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Council Meeting Minutes — Wednesday, January 26, 2022.
b) Motion to Rise and Report.
Motion No. C220126-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 9:16 a.m. and Report on the Closed Session Item 4c)
Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -Client Privilege
(Short Term Rentals (STR), Ontario Land Tribunal (OLT)).
Carried.
c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -Client
Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)).
The following staff were present: Andria Leigh, Deputy CAO/ Director, Development
Services; Robin Dunn, CAO; Yvonne Aubichon, Clerk; Chris Williams, Aird & Berlis LLP.
Motion No. C220126-4
Moved by Scott, Seconded by Veitch
Be it resolved that the confidential verbal information provided by Andria Leigh, Deputy
CAO/Director, Development Services and Chris Williams, Aird & Berlis LLP re: Solicitor -
Client Privilege (Short Term Rentals (STR), Ontario Land Tribunal (OLT)) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 12, 2022.
b) Minutes of Special Council meeting on Friday, January 14, 2022.
Motion No. C220126-5
Moved by Keane, Seconded by DeSousa
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, January 12, 2022; and
b) Minutes of the Special Council meeting held on Friday, January 14, 2022
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, January 26, 2022.
6. Recognition of Achievements:
►=
7. Public Meetings:
None.
8. Deputations/Presentations:
Item 8a) was withdrawn and considered under Reports of Municipal Officers as Item 10c).
Refer to Item 10c).
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) CS2022-3, Jennifer Whitley, Coordinator, Economic Development/ Communications re:
Tourism Destination Action Plan - RFP #CS2021-04.
Motion No. C220126-6
Moved by Veitch, Seconded by Scott
Be it resolved
1. That CS2022-3, Jennifer Whitley, Coordinator, Economic Development/Communications
re: Tourism Destination Action Plan - RFP #CS2021-04 be received and adopted.
2. That the Request for Proposal (RFP) CS 2021-04 —Tourism Destination Action Plan be
awarded to Bannikin Travel & Tourism Ltd. in the amount of $25,060.00 plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Coordinator, Economic
Development & Communications' signature.
Carried.
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Council Meeting Minutes — Wednesday, January 26, 2022.
b) DS2022-006, Andria Leigh, Deputy CAO/Director, Development Services re: Proposed
Street Naming, Draft Plan of Subdivision Application 2013-SUB-01 (Eagles Rest), Part of
the East and West Halves of Lot 5, Concession 3 and Part of Lot 5, Concession 4 and Pt
of Road Allowance between Concessions 3 and 4 (Oro) Township of Oro-Medonte
[Refer to Item 17b)].
Motion No. C220126-7
Moved by Hough, Seconded by Keane
Be it resolved
1. That DS2022-006, Andria Leigh, Deputy CAO/Director, Development Services re:
Proposed Street Naming, Draft Plan of Subdivision Application 2013-SUB-01
(Eagles Rest),Part of the East and West Halves of Lot 5, Concession 3 and Part of
Lot 5, Concession 4 and Pt of Road Allowance between Concessions 3 and 4 (Oro)
Township of Oro-Medonte be received and adopted;
2. That the following street names: Cupid Lane, Pearsall Place, Aldwinckle Avenue,
Pinetree Drive, Radome Drive, Barnes Drive, Herbert Avenue, and Vinnicombe
Drive be assigned to the Eagles Rest Subdivision as shown on Schedule 1
(Location Map) and Schedule 2 (Draft Plan); and
3. That the appropriate by-law for the street naming assignments be brought forward
for Council's approval.
Carried.
11.Reports of Municipal Officers for Information Only:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) DS2022-008, Garry McCartney, Chief Building Official; and Jason Craig, Deputy Chief
Building Official re: Building Division Activity Stats Update 2021 (January -December).
c) CS2022-2, Yvonne Aubichon, Clerk re: 2021 Annual Accessibility Report.
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Council Meeting Minutes —Wednesday, January 26, 2022.
Motion No. C220126-8
Moved by Scott, Seconded by Hough
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Andria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
b) DS2022-008, Garry McCartney, Chief Building Official; and Jason Craig, Deputy Chief
Building Official re: Building Division Activity Stats Update 2021 (January -December).
c) CS2022-2, Yvonne Aubichon, Clerk re: 2021 Annual Accessibility Report.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Greenlaw, Keane and Scott.
15. Communications/Petitions:
a) Ewart O'Dwyer Report.
John Ewart was available at this time to present his report and respond to questions from
Council.
Motion No. C220126-9
Moved by Hough, Seconded by Greenlaw
Be it resolved that the report presented by John Ewart, Ewart O'Dwyer be received for
information only.
Carried.
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Council Meeting Minutes — Wednesday, January 26, 2022.
10. Reports of Municipal Officers for Action:
c) Andria Leigh, Deputy CAO/Director, Development Services and Tamara Obee, Director,
Human Resources, re: Report from Brian Krecklo, Brian Krecklo & Associates Inc.,
Township of Oro-Medonte, K&A Survey of 2021 Council Compensation, Selected
Ontario Municipalities.
Motion No. C220126-10
Moved by DeSousa, Seconded by Keane
Be it resolved
1. That the correspondence provided by Brian Krecklo, Brian Krecklo & Associates Inc. and
presented by Andria Leigh, Deputy CAO/Director, Development Services re: 2021 Oro-
Medonte Council Compensation\Remuneration Analysis & Report be received.
2. That staff bring forward an amended Remuneration and Expenses By-law at the February
9, 2022 meeting in accordance with Council's direction.
Carried.
13. Announcements:
None.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 17, 2022 from County of Simcoe, Solid Waste
Management (SWM) re: Cart Exchange Program Update.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated from Lake Simcoe Region Conservation Authority re:
Transformation 2022-2024: Lake Simcoe Region Conservation Authority's Strategic
Plan.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated January 21, 2022 from Tom Mrakas, Mayor, Town of Aurora re:
Dissolve the Ontario Land Tribunal (OLT).
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
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Council Meeting Minutes — Wednesday, January 26, 2022.
e) Correspondence dated January 14, 2022 from the Association of Municipalities of
Ontario (AMO) re: Joint and Several Liability Resolution.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
Motion No. C220126-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed with the exception of Item 14d) to be pulled
and voted on separately:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2022 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 11, 2022.
b) Correspondence dated January 17, 2022 from County of Simcoe, Solid Waste
Management (SWM) re: Cart Exchange Program Update.
Received for Information Only.
c) Correspondence dated from Lake Simcoe Region Conservation Authority re:
Transformation 2022-2024: Lake Simcoe Region Conservation Authority's Strategic
Plan.
Received for Information Only.
e) Correspondence dated January 14, 2022 from the Association of Municipalities of
Ontario (AMO) re: Joint and Several Liability Resolution.
Received, Supported, Advised under Mayor's Signature.
Carried.
Motion No. C220126-12
Moved by Scott, Seconded by Greenlaw
Be it resolved that the Item 14d) Correspondence dated January 21, 2022 from Tom Mrakas,
Mayor, Town of Aurora re: Dissolve the Ontario Land Tribunal (OLT) be referred to the next
meeting of Council to allow staff to prepare a letter under the Mayor's signature, outlining the
concerns with the current OLT system/process to be sent to the various levels of government
and Association of Municipalities of Ontario (AMO).
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, January 26, 2022.
17. By -Laws:
a) 2022-008: A By -Law to Permanently Stop up, close and sell part or the Original Road
Allowance, identified as Parts, 1, 2 and 3, Plan 51 R-43274 between Lots 25 & 26,
Concession 8, (PIN 58559-0077 (LT)).
b) 2022-009: A By-law to Provide for the Proposed Street Naming, Draft Plan of
Subdivision Application 2013-SUB-01 (Eagles Rest), Part of Lot 16, Con. 11 (Oro)
Township of Oro-Medonte.
Motion No. C220126-13
Moved by Veitch, Seconded by Keane
Be it resolved that By -Law Nos. 2022-008 and 2022-009
a) 2022-008: A By -Law to Permanently Stop up, close and sell part or the Original Road
Allowance, identified as Parts, 1, 2 and 3, Plan 51 R-43274 between Lots 25 & 26,
Concession 8, (PIN 58559-0077 (LT));
b) 2022-009: A By-law to Provide for the Proposed Street Naming, Draft Plan of Subdivision
Application 2013-SUB-01 (Eagles Rest), Part of Lot 16, Con. 11 (Oro) Township of Oro-
Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2022-011: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 26, 2022.
Motion No. C220126-14
Moved by Scoff, Seconded by Greenlaw
Be it resolved that By -Law No. 2022-011: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 26, 2022 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, January 26, 2022.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C220126-15
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now adjourn at 11:35 a.m.
Mwl42'�--
ayor, H.S. H0hes
Cle , Yvonne Aubichon
Carried.
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