12 08 2021 Council MinutesTownship f
Proud Heritage, Exciting Future
Wednesday, December 8, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:01 a.m.
Staff Andria Leigh, Deputy CAO/Director, Development Services; Yvonne
Present: Aubichon, Clerk; Shannon Johnson, Chief Financial Officer/Treasurer;
Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Harold
Daynard, Manager, Information Technology; Jennifer Whitley,
Coordinator, Economic Development/Communications; Vanessa Cooper,
Executive Assistant, Mayor and Council & CAO; Patrick Howse,
Information Technology Technician (IT); Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
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Council Meeting Minutes —Wednesday, December 8, 2021.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C211208-1
Moved by Scott, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, December 8, 2021 be
received and adopted.
Carried.
Motion No. C211208-2
Moved by Keane, Seconded by Veitch
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C211208-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• Solicitor -client privilege; Acquisition or disposition of land (Stormwater Management
(SWM) Facilities).
Carried.
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Council Meeting Minutes —Wednesday, December 8, 2021.
b) Motion to Rise and Report.
Motion No. C211208-4
Moved by DeSousa, Seconded by Scott
Be it resolved that we do now Rise at 9:59 a.m. and Report on the Closed Session Item 4c)
Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege;
Acquisition or disposition of land (Stormwater Management (SWM) Facilities).
Carried.
c) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor -client privilege;
Acquisition or disposition of land (Stormwater Management (SWM) Facilities).
The following staff were present: Andria Leigh, Deputy CAO/Director, Development
Services; Yvonne Aubichon, Clerk; Michelle Jakobi, Director, Environmental Services; Derek
Witlib, Manager, Planning Services; Edward Veldboom, Russell Christie LLP.
Motion No. C211208-5
Moved by Hough, Seconded by Keane
Be it resolved
1. That the confidential correspondence dated November 26, 2021 and December 7, 2021
and presented by Andria Leigh, Deputy CAO/Director, Development Services and
Edward Veldboom, Russell Christie, LLP re: Solicitor -client privilege; Acquisition or
disposition of land (Stormwater Management (SWM) Facilities) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Yea
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Mayor H.S. Hughes
Yea
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Council Meeting Minutes — Wednesday, December 8, 2021.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Deputation by Sylvia Stark, Executive Administrator, Oro-Medonte Chamber of
Commerce re: Township of Oro-Medonte Council Update, Economic Development
Assistance Application, 2022 [Refer to Item 12b)].
Motion No. C211208-6
Moved by Greenlaw, Seconded by Keane
Be it resolved that the deputation by Sylvia Stark, Executive Administrator, Oro-
Medonte Chamber of Commerce re: Township of Oro-Medonte Council Update,
Economic Development Assistance Application, 2022 be received.
Carried.
12. Reports of Members of Council:
b) Councillor Scott, Township Representative, Oro-Medonte Chamber of Commerce, Ward
4 Councillor re: Township of Oro-Medonte Council Update Economic Development
Assistance Application 2022 [Refer to Item 8a)].
Motion No. C211208-7
Moved by Scott, Seconded by Greenlaw
Be it resolved that the correspondence presented by Councillor Scott, Township
Representative, Oro-Medonte Chamber of Commerce, Ward 4 Councillor re: Township of
Oro-Medonte Council Update Economic Development Assistance Application 2022 be
received and referred to the budget recalibration process.
Unanimously Carried.
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Council Meeting Minutes — Wednesday, December 8, 2021.
b) Presentation by Jennifer Whitley, Coordinator, Economic Development/Communications;
Fran Hohol and Hildegard Snelgrove, CBRE Tourism & Leisure re: Tourism Product Gap
Analysis and Policy Recommendations.
Motion No. C211208-8
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the presentations provided by Jennifer Whitley, Coordinator, Economic
Development/ Communications; and Fran Hohol & Hildegard Snelgrove, CBRE Tourism
& Leisure Group re: Tourism Product Gap Analysis & Policy Recommendations be
received and adopted.
2. That the Final Report, as presented, be considered in conjunction with the Township's
Official Plan, Zoning By-law and Economic Development Strategy updates, and the
Tourism Action Plan for the Township of Oro-Medonte.
Carried.
9. Open Forum:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 24, 2021.
Motion No. C211208-9
Moved by Keane, Seconded by Hough
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
24, 2021 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, December 8, 2021.
10. Reports of Municipal Officers for Action:
a) DS2021-185, Andy Karaiskakis, Senior Planner re: County of Simcoe, Municipal
Comprehensive Review (MCR).
Motion No. C211208-10
Moved by Veitch, Seconded by Keane
Be it resolved
1. That DS2021-185, Andy Karaiskakis, Senior Planner re: County of Simcoe, Municipal
Comprehensive Review (MCR) be received and adopted.
2. That the County of Simcoe be advised, under the Deputy CAO/Director of Development
Services' signature, of the Township's on going interest in being informed throughout the
County's Municipal Comprehensive Review (MCR) process and the Township's request
for further discussions on the County's Lands Needs Assessment (LNA) and Natural
Heritage System (NHS) mapping.
3. That staff continue to monitor the County of Simcoe MCR process and its implications on
the Township of Oro-Medonte and report back to Council as necessary.
Carried.
b) DS2021-186, Andria Leigh, Deputy CAO/Director, Development Services re: Oro Station
Auto Innovation Park Subdivision and Site Plan Update (2020-SUB-01 and 2020-SPA-
26) (to be distributed) [Refer to Item 17e)].
Motion No. C211208-11
Moved by Hough, Seconded by Scott
Be it resolved
1. That DS2021-186, Andria Leigh, Deputy CAO/Director, Development Services re: Oro
Station Auto Innovation Park Subdivision and Site Plan Update (2020-SUB-01 and
2020-SPA-26) be received and adopted.
2. That the Draft by-law to Delegate Plan of Subdivision and Condominium Approval
Authority, being By-law 2021-133, be brought forward for Council's consideration.
3. And that the applicant be advised of Council's decision under the Deputy CAO/Director,
Development Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, December 8, 2021.
c) And ria Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19
Actions.
Motion No. C211208-12
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the PowerPoint presentation dated December 8, 2021 and provided by Andria
Leigh, Deputy CAO/Director, Development Services re: Update on COVID-19 Actions be
received.
2. That the necessary amendment to By-law 2020-108 to replace designate with Deputy
CAO be brought forward for Council's approval.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Garry McCartney, Chief Building Official re: COVID-19 Recovery Plan Update.
b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update.
c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — September, October 2021.
d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Extension Agreement
Update.
Motion No. C211208-13
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Garry McCartney, Chief Building Official re: Recovery Team Update.
b) CS2021-33, Yvonne Aubichon, Clerk re: Hybrid Meeting Update.
c) CS2021-32, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
Corporate Projects Status Update — September, October 2021.
d) CS2021-36, Yvonne Aubichon, Clerk re: Integrity Commissioner Agreement Extension
Update.
Carried.
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Council Meeting Minutes — Wednesday, December 8, 2021.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following member of Council provided updates: Councillor Scott.
13.Announcements:
None.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice re: 2021 Holiday Season Administration Office
Closure.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October
22, 2021.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, October 22, 2021 and
Highlights of Friday, November 26, 2021 meetings.
Staff Recommendation: Receive for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, October 28, 2021.
Staff Recommendation: Receive for Information Only.
e) Orillia Public Library Board re: December 1, 2021 Meeting Package.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated November 24, 2021 from The Regional Municipality of Durham
re: Bus Stop Dead End Roads.
Staff Recommendation: Receive for Information Only.
g) Correspondence received November 26, 2021 from Communities in Bloom and
Canadian Garden Council re: Proclamation Request, 2022 the Year of the Garden.
Staff Recommendation: Receive, Proclaim, Post to Website, Advise under Mayor's
Signature.
h) Correspondence dated November 29, 2021 from the Town of Georgina re: Lack of
Recycling Options, Agricultural Bale Wrap and Twine and Boat Shrink Wrap.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
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Council Meeting Minutes —Wednesday, December 8, 2021.
i) Correspondence dated November 30, 2021 from Town of East Gwillimbury re: Holland
Marsh Polder Phosphorus Recycling Facility.
Staff Recommendation: Receive for Information Only.
j) Correspondence dated December 1, 2021 from City of St. Catharines re: National
Childcare Program.
Staff Recommendation: Receive for Information Only.
Motion No. C211208-14
Moved by Hough, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice re: 2021 Holiday Season Administration Office
Closure.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October
22, 2021.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority re: Minutes of Friday, October 22, 2021 and
Highlights of Friday, November 26, 2021 meetings.
Received for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, October 28, 2021.
Received for Information Only.
e) Orillia Public Library Board, December 1, 2021 Meeting Package.
Received for Information Only.
f) Correspondence dated November 24, 2021 from The Regional Municipality of Durham re:
Bus Stop Dead End Roads.
Received for Information Only.
g) Correspondence received November 26, 2021 from Communities in Bloom and Canadian
Garden Council re: Proclamation Request, 2022 the Year of the Garden.
Received, Proclaimed, Posted to Website, Advised under Mayor's Signature.
h) Correspondence dated November 29, 2021 from the Town of Georgina re: Lack of
Recycling Options, Agricultural Bale Wrap and Twine and Boat Shrink Wrap.
Received, Supported, Advised under Mayor's Signature.
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Council Meeting Minutes — Wednesday, December 8, 2021.
Correspondence dated November 30, 2021 from Town of East Gwillimbury re: Holland
Marsh Polder Phosphorus Recycling Facility.
Received for Information Only.
j) Correspondence dated December 1, 2021 from City of St. Catharines re: National
Childcare Program.
Received for Information Only.
Carried.
15. Communications/Petitions:
None.
16.Notice of Motions:
a) Brought by Councillor Greenlaw, November 24, 2021
Notice of Motion for December 8, 2021 Council meeting
To be dealt with at the January 12, 2022 Council meeting
Item 1 of Motion No. C200212-13 reads as follows:
"Be it resolved
1. That the storage of video recorded meetings on YouTube be retained for a two
week period only, after which they may be obtained in -person at the Township
Administration Centre."
I would respectfully request Council's consideration of the following amendment to
Motion No. C200212-13:
Item 1 of Motion No. C200212-13 be amended to read:
"Be it resolved
1. That the storage of video recorded meetings on YouTube be retained for a one
month period only, after which they may be obtained in -person at the Township
Administration Centre".
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Council Meeting Minutes — Wednesday, December 8, 2021.
17. By -Laws:
a) 2021-128: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting
of traffic and parking on highways under the jurisdiction of The Corporation of the
Township of Oro-Medonte.
b) 2021-130: A By-law of The Corporation of the Township of Oro-Medonte to provide for
the imposition of fees or charges, and to Repeal By-law Nos. 2018-044, 2019-060, 2019-
113, 2019-114, 2020-015, 2020-074, 2020-106, 2021-037, 2021-074.
c) 2021-131: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
d) 2021-132: Being a By -Law to Authorize the Use of Alternative Voting Method (Vote -By -
Mail by Request) and Vote -Counting Equipment for the 2022 Municipal Election.
e) 2021-133: A By-law to Delegate the Subdivision and Condominium Approval Authority
and to Repeal By-law 2009-058.
Motion No. C211208-15
Moved by DeSousa, Seconded by Scott
Be it resolved that By -Law Nos. 2021-128, 2021-130, 2021-131, and 2021-133
a) 2021-128: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting
of traffic and parking on highways under the jurisdiction of The Corporation of the
Township of Oro-Medonte.
b) 2021-130: A By-law of The Corporation of the Township of Oro-Medonte to provide for
the imposition of fees or charges, and to Repeal By-law Nos. 2018-044, 2019-060,
2019-113, 2019-114, 2020-015, 2020-074, 2020-106, 2021-037, 2021-074.
c) 2021-131: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Comm ittees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
e) 2021-133: A By-law to Delegate the Subdivision and Condominium Approval Authority
and to Repeal By-law 2009-058.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor;
And that By-law 2021-132 be pulled to be voted on separately.
Carried.
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Council Meeting Minutes — Wednesday, December 8, 2021.
Motion No. C211208-16
Moved by Veitch, Seconded by Greenlaw
Be it resolved that By -Law No. 2021-132
d) 2021-132: Being a By -Law to Authorize the Use of Alternative Voting Method (Vote -By -
Mail by Request) and Vote -Counting Equipment for the 2022 Municipal Election
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor;
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Nay
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2021-134: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 8, 2021.
Motion No. C211208-17
Moved by Greenlaw, Seconded by Hough
Be it resolved that By -Law No. 2021-134: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 8, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, December 8, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C211208-18
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 12:45 p.m.
Msfyor, H.S. Huohes
Carried.
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