11 24 2021 Council MinutesTownship of
Proud Heritage, Etching Future
Wednesday, November 24, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:08 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Shannon Johnson,
Chief Financial Officer/Treasurer; Michelle Jakobi, Director,
Environmental Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Director, Human Resources; Justin Metras, Manager, Infrastructure and
Capital Projects; Brad Robinson, Coordinator, Infrastructure and Capital
Projects; Jenny Legget, Public Relations Officer/Communications;
Jennifer Whitley, Economic Development/Communications; Roz
Llewellyn, Coordinator, Facility & Parks; Melanie Brown, Fire Prevention
Officer; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, November 24, 2021.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C211124-1
Moved by Hough, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, November 24, 2021
be received and adopted; and
That the comments received re: Items 10b) and c), 12b) and 14f), as outlined on the agenda,
be received.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 10, 2021
b) Minutes of Heritage Committee meeting held on Monday, November 15, 2021.
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Council Meeting Minutes — Wednesday, November 24, 2021.
Motion No. C211124-2
Moved by Veitch, Seconded by Scott
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, November 10, 2021
be received and adopted as printed and circulated;
and that the draft
b) Minutes of Heritage Committee meeting held on Monday, November 15, 2021
be received.
Carried.
Motion No. C211124-3
Moved by Keane, Seconded by DeSousa
Be it resolved that, with respect to Motion No. HC211115-3 of the Monday, November 15,
2021 Heritage Committee meeting re Township's Parks & Recreation Master Plan, Council:
• Continue to identify heritage and culture as a strategic priority for the Township of Oro-
Medonte;
• Invest resources (including financial and human) into the promotion, development and
protection of heritage and cultural assets throughout the community; and
• Continue to advocate and partner with key stakeholders, including other levels of
government, for the continued investment in the Township's heritage assets.
Carried.
Motion No. C211124-4
Moved by DeSousa, Seconded by Keane
Be it resolved that, with respect to Motion No. HC211115-4 of the Monday, November 15,
2021 Heritage Committee meeting, the appropriate sign for the Valley View Cemetery, to be
located north of 1630 Line 13 North, along Bass Lake Sideroad East near Line 13 North, be
considered in the 2022 approved budget allocation.
Carried.
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Council Meeting Minutes — Wednesday, November 24, 2021.
6. Recognition of Achievements:
a) Recognition presentation by Shawn Binns, Director, Operations and Community
Services re: Rogers Hometown Hockey Event.
Motion No. C211124-5
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the recognition presentation provided by Shawn Binns, Director,
Operations and Community Services re: Rogers Hometown Hockey Event be received
Unanimously Carried.
Mayor H.S. Hughes made recognition of the Remembrance Day Ceremonies; and Maya
Burhanpurkar, as one of the newest recipients of the Rhodes Scholarship.
Motion No. C211124-6
Moved by Scott, Seconded by Hough
Be it resolved
1. That the recognition presentation provided by Mayor Hughes re: Maya Burhanpurkar,
newest recipient of Rhodes Scholarship, be received; and
2. That Ms. Burhanpurkar be congratulated on her achievements, under the Mayor's
signature.
Carried.
7. Public Meetings:
None.
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Council Meeting Minutes —Wednesday, November 24, 2021.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Third (3rd) Quarter (Q3) Statistics
Update.
Motion No. C211124-7
Moved by DeSousa, Seconded by Scott
Be it resolved that the correspondence presented by Inspector Coyer Yateman, Detachment
Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Third (3rd) Quarter
(Q3) Statistics Update be received.
Carried.
9. Open Forum:
One individual provided Open Forum comments with respect to Item 10h).
10. Reports of Municipal Officers for Action:
a) DS2021-183, David Saunders, Manager, Development Engineering re: Five (5) Year
Extension to Agreement for Engineering Consulting Services [Refer to Item 17a)].
Motion No. C211124-8
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That DS2021-183, David Saunders, Manager, Development Engineering re: Five (5)
Year Extension to Agreement for Engineering Consulting Services be received and
adopted.
2. That Council approve the execution of a Five (5) year extension of the Agreement for
Engineering Consulting Services with The Jones Consulting Group Ltd.
3. That staff bring forward the appropriate By-law authorizing the extension agreement for
Council's consideration.
Carried.
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Council Meeting Minutes —Wednesday, November 24, 2021.
b) OCS2021-29, Shawn Binns, Director, Operations and Community Services re: COATV
Trail Request Follow Up [Refer to Item 17b)].
Motion No. C211124-9
Moved by Scott, Seconded by Hough
Be it resolved
1. That OCS2021-29, Shawn Binns, Director, Operations and Community Services re:
COATV Trail Request Follow Up be received and adopted.
2. That the Director of Operations and Community Services be authorized to execute the
Memorandum of Understanding with the Central Ontario All -Terrain Vehicle Club
(COATV) for 2022.
3. That draft By-law 2021-125 Off Road Vehicle By-law be brought forward for Council's
consideration.
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch .
Nay
Councillor Greenlaw
Yea
Councillor DeSousa
Yea
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
c) OCS2021-30, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario
Federation Snowmobile Clubs Memorandum of Understanding.
Motion No. C211124-10
Moved by Keane, Seconded by Veitch
Be it resolved
1. That OCS2021-30, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
Ontario Federation Snowmobile Clubs Memorandum of Understanding be received and
adopted.
2. That the Director, Operations and Community Services be authorized to execute a
renewed Memorandum of Understanding between the Township of Oro-Medonte and
the Mid -Ontario Snowmobile Trails (Orillia District Snowmobile Club and the Sno-
Voyageurs) for use of Township road allowances and properties to facilitate the Ontario
Federation of Snowmobile Clubs (OFSC) trail network.
Carried.
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Council Meeting Minutes —Wednesday, November 24, 2021.
d) OCS2021-31 Justin Metras, Manager, Infrastructure and Capital Projects re: South Yard
Roof Replacement — Revised Quotations.
Motion No. C211124-11
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That OCS2021-31 Justin Metras, Manager, Infrastructure and Capital Projects re: South
Yard Roof Replacement— Revised Quotations be received and adopted.
2. That the Revised Quotation for the South Yard Roof Replacement (RFQ - OCS 2021-
09R) be awarded to A and M Construction Inc. in the amount of $215,000.00 plus HST.
3. That the Deputy CAO/Director, Development Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That that the Bidders be thanked and notified under the Deputy CAO/Director,
Development Services' signature.
Carried.
e) CS2021-28, Donna Hewitt, Director, Corporate Services re: Fees & Charges —
Administration, Finance and Environmental Services.
Motion No. C211124-12
Moved by Veitch, Seconded by Keane
Be it resolved
1. That CS2021-28, Donna Hewitt, Director, Corporate Services re: Fees & Charges —
Administration, Finance and Environmental Services be received and adopted.
2. That Council supports the changes as recommended in CS2021-28.
3. That staff bring forward the appropriate draft by-law for Council's consideration.
4. That the Fees and Charges By-law amendments, as outlined, be effective on January 1,
2022.
Carried.
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Council Meeting Minutes —Wednesday, November 24, 2021.
f) CS2021-34, Yvonne Aubichon, Clerk re: Revised Process re: Requests to Purchase
Township Land [Refer to Item 17c)].
Motion No. C211124-13
Moved by Hough, Seconded by Scott
Be it resolved
1. That CS2021-34, Yvonne Aubichon, Clerk re: Revised Process re: Requests to
Purchase Township Land be received and adopted.
2. That Council approve the process amendments as outlined in CS2021-34.
3. That staff bring forward an amended Sale and Disposition of Land By-law for Council's
consideration.
Carried.
g) CS2021-35, Yvonne Aubichon, Clerk re: Procedural By -Law Update.
Motion No. C211124-14
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That CS2021-35, Yvonne Aubichon, Clerk re: Procedural By -Law Update be
received and adopted.
2. That the proposed updates to the Procedural By-law, as outlined in CS2021-35, be
brought forward for Council's consideration at the next Council meeting.
Carried.
12.Reports of Members of Council:
c) Mayor Hughes re: Request for Letter of Support for Royal Victoria Hospital (RVH) -
South Campus Ministry Application.
Motion No. C211124-15
Moved by Hough, Seconded by Keane
Be it resolved
1. That the draft correspondence, dated November 5, 2021 from Royal Victoria
Hospital (RVH) — South Campus requesting support from the City of Barrie and the
Township's of Springwater and Oro-Medonte to accelerate development of its
future South Campus be received and endorsed.
2. That the Mayor be authorized to execute the letter of support as circulated to the
City of Barrie and the Township's of Springwater and Oro-Medonte.
Unanimously Carried.
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Council Meeting Minutes —Wednesday, November 24, 2021.
10. Reports of Municipal Officers for Action:
h) CS2021-31, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Election
Votino Method and Vote Countina Eauioment Recommendations.
Motion No. C211124-16 (Amendment)
Moved by Veitch, Seconded by Greenlaw
Be it resolved that Traditional paper ballot with tabulators and internet voting be used as the
method of voting for the 2022 municipal election.
Defeated.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch Yea
Councillor Greenlaw Yea
Councillor DeSousa Nay
Deputy Mayor Hough Yea
Councillor Keane Nay
Councillor Scott Nay
Mayor H.S. Hughes Nay
Motion No. C211124-17
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That CS2021-31, Yvonne Aubichon, Clerk re: 2022 Municipal and School Board Election
Voting Method and Vote Counting Equipment Recommendations be received.
2. That Council hereby endorse Option #4 the use of traditional paper ballot with
tabulator's with Vote -By -Mail by request; for the 2022 Municipal & School Board
Election; and
3. That a by-law authorizing the Alternative Voting Method for the 2022 Election be brought
forward for Council's consideration.
Carried.
Recorded Vote Requested by Councillor Greenlaw
Councillor Greenlaw
Nay
Deputy Mayor Hough
Nay
Councillor Keane
Yea
Councillor Scott Yea
Councillor Veitch Nay
Councillor DeSousa Yea
Mayor H.S. Hughes Yea
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Council Meeting Minutes — Wednesday, November 24, 2021.
11.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C211124-18
Moved by Scott, Seconded by Hough
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-
165, be suspended in order to allow the meeting to proceed past the 4 hour
adjournment requirement, if necessary.
Carried.
b) F12021-17, Lianne MacGibbon, Financial Analyst, re: Statement of Accounts, Quarter 3 -
2021, July 1, 2021 to September30, 2021.
Motion No. C211124-19
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions as presented by Andria Leigh,
Deputy CAO/Director, Development Services.
b) F12021-17, Lianne MacGibbon, Financial Analyst, re: Statement of Accounts, Quarter 3 -
2021, July 1, 2021 to September 30, 2021.
Carried.
12.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillor Scott and Councillor Keane.
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Council Meeting Minutes —Wednesday, November 24, 2021.
b) Councillor Keane re: Request for Council's Consideration, Letter to Simcoe County
District School Board.
Motion No. C211124-20
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the verbal information presented by Councillor Keane re: Request for Council's
Consideration, Letter to Simcoe County District School Board (SCDSB) be received.
2. That the request for support to forward a letter to the SCDSB to respectfully request
consideration of naming the new elementary school near Horseshoe Valley as "Pte Kevin
McKay Public Elementary School" be approved.
3. That correspondence be forwarded to the SCDSB under the Mayor's signature.
Unanimously Carried.
13.Announcements:
The following members of Council provided Announcements: Mayor H.S. Hughes; Deputy
Mayor Hough, Councillors DeSousa and Keane.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro-Medonte Firefighters, 2021 Holiday Food Drive, Sunday, December5, 2021,
1:OOp.m. - 3:OOp.m. at all Oro-Medonte Fire Stations.
b) Correspondence dated November 10, 2021 from the Municipality of Mattice-Van Cote re:
Municipal Property Assessment Corporation (MPAC) Assessment Update.
Staff Recommendation: Receive, Support and Advise under Mayor's Signature.
c) Correspondence received November 3, 2021 from CUPE Ontario re: OMERS'
Investment Performance.
Staff Recommendation: Receive for Information Only. [Refer to Item 14 d) below].
d) Correspondence dated November 15, 2021 re: Information in Response to CUPE
Ontario's Correspondence dated November 3, 2021 re: OMERS' Performance
Investment (refer to Item 14 c) above)
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 16, 2021 from Christine Fergin, Manager, Community
& Events, Rogers Hometown Hockey re: Letter of Appreciation.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, November 24, 2021.
f) Correspondence dated November 18, 2021 from Jeremy Pollard re: Rogers Hometown
Hockey and Horseshoe Valley Property Association (HVPOA).
Staff Recommendation: Receive and Refer to Staff for a Response.
Motion No. C211124-21
Moved by DeSousa, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro-Medonte Firefighters, 2021 Holiday Food Drive, Sunday, December 5, 2021,
1:OOp.m. - 3:OOp.m. at all Oro-Medonte Fire Stations.
b) Correspondence dated November 10, 2021 from the Municipality of Mattice-Van
Cote re: Municipal Property Assessment Corporation (MPAC) Assessment Update.
Received, Supported and Advised under Mayor's Signature.
c) Correspondence received November 3, 2021 from CUPE Ontario re: OMERS'
Investment Performance.
Received for Information Only. (Refer to Item 14 d) below).
d) Correspondence dated November 15, 2021 re: Information in Response to CUPE
Ontario's Correspondence dated November 3, 2021 re: OMERS' Performance
Investment (refer to Item 14 c) above)
Received for Information Only.
e) Correspondence dated November 16, 2021 from Christine Fergin, Manager,
Community & Events, Rogers Hometown Hockey re: Letter of Appreciation.
Received for Information Only.
f) Correspondence dated November 18, 2021 from Jeremy Pollard re: Rogers
Hometown Hockey and Horseshoe Valley Property Association (HVPOA).
Received and Referred to Staff for a Response.
Carried.
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Council Meeting Minutes —Wednesday, November 24, 2021.
15. Communications/Petitions:
a) Correspondence dated November 18, 2021 received from Mayor Mike Burkett, Township
of Severn, re: Growth Plan's Provincial Natural Heritage System.
Motion No. C211124-22
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the correspondence dated November 18, 2021 received from Mayor Mike Burkett,
Township of Severn, re: Growth Plan's Provincial Natural Heritage System be received.
2. That the Township of Oro-Medonte support the correspondence dated November 18,
2021 from the Township of Severn.
3. That the Township of Severn, Minister of Natural Resources & Forestry, Minister of
Colleges and Universities, Attorney General, Deputy Government House Leader, Minister
of Transportation and Minister of Municipal Affairs and Housing, and County of Simcoe be
advised under the Mayor's signature.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) 2021-124: A By-law to Authorize the Execution of the Professional Services Agreement
(Short Form) between The Jones Consulting Group Ltd. and The Corporation of the
Township of Oro-Medonte and to Repeal By-law 2016-142.
b) 2021-125: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and
Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles By-law)
and to repeal By -Law No. 2019-079.
c) 2021-126: Being a By-law to Establish a Policy with respect to the Sale and Other
Disposition of Land and to Repeal By-law No. 2012-112.
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Council Meeting Minutes — Wednesday, November 24, 2021.
Motion No. C211124-23
Moved by Scott, Seconded by Hough
Be it resolved that By -Law Nos. 2021-124, 2021-125 and 2021-126
a) 2021-124: A By-law to Authorize the Execution of the Professional Services Agreement
(Short Form) between The Jones Consulting Group Ltd. and The Corporation of the
Township of Oro-Medonte and to Repeal By-law 2016-142.
b) 2021-125: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and
Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles By-law)
and to repeal By -Law No. 2019-079.
c) 2021-126: Being a By-law to Establish a Policy with respect to the Sale and Other
Disposition of Land and to Repeal By-law No. 2012-112.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2021-127: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 24, 2021.
Motion No. C211124-24
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2021-127: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 24, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, November 24, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C211124-25
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 1:59 p.m.
Carried.
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