2021-131 By-law to Amend By-law 2017-165 being a By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte (Procedural By-law)The Corporation of the Township of Oro-Medonte
By -Law No. 2021-131
A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups
of Council in the Township of Oro-Medonte
(Procedural By-law)
Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by-law for
governing the calling, place and proceedings of meetings.
And Whereas Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended states that the procedure by-law shall provide for public notice of meetings.
And Whereas the Township of Oro-Medonte By-law No. 2017-165, being a by-law to
govern the proceedings of Council and Committees/Technical Support Groups of
Council in the Township of Oro-Medonte was passed under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, Section 238(2).
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to amend By-law No. 2017-165, as amended, so that Council may reflect the
current practices, procedures and statutory requirements of Council and Committees/
Technical Support Groups of Council.
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
That Schedule "A" to By-law 2017-165 be amended as follows:
(i) Section 3.2 Regular Meeting Schedule of Council
That Section 3.2, b), c) d) and e) be replaced with the following and
renumbered accordingly:
The regular schedule of meetings for Council shall be:
a) Council Meetings to commence at 9:00 a.m. with the Closed Session to
commence immediately following the opening of the meeting. The public
session (Open Session) shall reconvene immediately following Closed
Session. Any unfinished Closed Session matters may be carried forward
to the Closed Session Items (Unfinished Items) towards the end of the
meeting agenda.
b) During the months of July and August, a Council meeting shall be held on
the Wednesday of the week, in which the 15'h day falls between Sunday
and Saturday. These meetings to commence at 9:00 a.m. with the Closed
Session to commence immediately following the opening of the meeting.
The public session (Open Session) shall reconvene immediately following
Closed Session. Any unfinished Closed Session matters may be carried
forward to the Closed Session Items (Unfinished Items) towards the end
of the meeting agenda.
c) During the month of December, meetings shall be held as follows:
i) The meeting on the second Wednesday of the month to
commence at 9:00 a.m. with Closed Session to commence
immediately following the opening of the meeting. The public
session (Open Session) shall reconvene immediately following
Closed Session. Any unfinished Closed Session matters may be
carried forward to the Closed Session Items (Unfinished Items)
towards the end of the meeting agenda.
ii) On the third Wednesday, a regular Council meeting may be
dedicated to Recognition at a time confirmed with the Head of
Council.
iii) There shall be no meeting the fourth Wednesday of the month.
d) In the absence of a scheduled closed session the public session (open
session) shall commence at 9:00 a.m.
That Item 3.2 i) shall be amended to read:
i) Where a Regular meeting of Council is to be held at a time, day or place
other than as set out in this Section, notice shall be provided pursuant to
Section 2.0 as confirmed with the Head of Council.
(ii) Section 4.3 Attendance
That Section 4.3.1. Electronic Meeting Participation be replaced with the
following:
4.3.1 Electronic Meeting Participation
That while every effort shall be made by members to attend meetings
physically in person, during the following circumstances members may
participate remotely in a meeting to the extent and in the manner set out in
this By-law:
(a) It is not safe or possible to attend an in person meeting due to a natural
weather event (inclement weather);
(b) Health and safety restrictions as determined by the Chief Administrative
Officer in consultation with the Head of Council;
(c) Restrictions, guidelines or recommendations set out by the Simcoe
Muskoka District Health Unit, the Ontario Provincial Police or the
Province of Ontario;
(d) The activation of the Emergency Control Group or a declared emergency
by any level of government;
(e) Illness or disability;
(f) Need to care for a sick family member that makes in person attendance
difficult; or
(g) Trip/vacation that may make in person attendance difficult
That Section 4.3.9 shall be replaced with the following:
Any member of Council participating remotely shall notify the Clerk, via email,
as soon as possible in advance of the meeting.
(iii) 15.0 Suspension/Amendment of Procedure
That Section 15.0 b) Suspension/Amendment of Procedure be replaced
with the following:
b) No amendment or repeal of this By-law or any part thereof shall be
considered at any meeting of the Council unless notice of proposed
amendment or repeal has been provided in writing on a meeting
agenda of Council. The waiving of this notice by the Council is
prohibited.
2. This By-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this Bch day of December,
2021.
The Cor oration of the Township of Oro-Medonte
ayor, H.S.. H hes
Clerk Yvonne Aubichon