11 10 2021 Council MinutesTonmship of
Amid Heritage, Exciting Future
Wednesday, November 10, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane (arrived at 9:22 a.m.)
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Shannon Johnson,
Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse,
Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
At the request of the Chair, the Clerk read the Land Acknowledgement as follows:
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three
Fires Confederacy. It continues today as the home for diverse Indigenous Peoples
including the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay
respect and protect their ancestors and heritage on this land. We honour the
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Council Meeting Minutes —Wednesday, November 10, 2021.
Indigenous history and culture that has thrived for millennia in this territory and the
Treaties that bind us together as partners in the spirit of a shared sustainable and
prosperous future. We are all Treaty People. Our commitment begins with
acknowledging the Truth so that we can move forward together towards
Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C211110-1
Moved by Scott, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, November 10, 2021
be received and adopted, as amended, to withdraw Item 11 a) Robin Dunn, CAO re: Update
on COVID-19 Actions and
to amend item 4c) to include Personal matters about an identifiable individual in conjunction
with Labour relations/employee negotiations.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C211110-2
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
Personal matters about and identifiable individual/Labour relations/employee
negotiations (Staffing Update).
Carried.
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Council Meeting Minutes —Wednesday, November 10, 2021.
b) Motion to Rise and Report.
Motion No. C211110-3
Moved by Veitch, Seconded by Scott
Be it resolved that we do now Rise at 9:22 a.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Personal matters about and identifiable individual/Labour
relations/employee negotiations (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services.
Motion No. C211110-4
Moved by Hough, Seconded by DeSousa
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual /Labour relations/employee negotiations
(Staffing Update) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, October
14, 2021.
b) Minutes of Human Resources Committee meeting held on Wednesday, October 20,
2021.
c) Minutes of Council meeting held on Wednesday, October 27, 2021.
d) Minutes of Special Council meeting held on Friday, October 29, 2021.
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Council Meeting Minutes — Wednesday, November 10, 2021.
Motion No. C211110-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the
a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday,
October 14, 2021; and
b) draft Minutes of Human Resources Committee meeting held on Wednesday,
October 20, 2021;
be received;
and that the draft
c) Minutes of Council meeting held on Wednesday, October 27, 2021; and
d) Minutes Special Council meeting held on Friday, October 29, 2021
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Open Forum:
None.
Carried.
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Council Meeting Minutes — Wednesday, November 10, 2021.
10. Reports of Municipal Officers for Action:
a) Memorandum dated November 10, 2021 from Shannon Johnson, Chief Financial
Officer/Treasurer re: BBS Investments Inc. - Request for Exemption of Development
Charges at 53 Jamieson Drive.
Motion No. C211110-6
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the memorandum correspondence dated November 10, 2021 from Shannon
Johnson, Chief Financial Officer/Treasurer re: BBS Investments Inc. - Request for
Exemption of Development Charges at 53 Jamieson Drive be received and adopted.
2. That the request for exemption of development charges at 53 Jamieson Drive be
respectfully denied.
3. That the applicant be advised of Council's decision under the Chief Financial
Officer/Treasurer's signature.
Carried.
b) DS2021-171, Andria Leigh, Deputy CAO/Director, Development Services re: Source
Water Protection - Appointment of Risk Management Officer/Inspector for Risk
Management Services [Refer to Item 17c)].
Motion No. C211110-7
Moved by Keane, Seconded by Hough
Be it resolved
1. That DS2021-171, Andria Leigh, Deputy CAO/Director, Development Services re: Source
Water Protection - Appointment of Risk Management Officer/Inspector for Risk
Management Services be received and adopted.
2. That Council consider the adoption By -Law 2021-122 to appoint Melissa Carruthers of the
Severn Sound Environmental Association (SSEA) as the Risk Management Official and
Risk Management Inspector, and to appoint Michelle Jakobi and Jennifer Barrick as
alternate Risk Management Officials and Risk Management Inspectors for the Township
of Oro-Medonte under Part IV of the Clean Water Act.
3. That the SSEA be advised of Council's decision under the Deputy CAO/Director,
Development Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, November 10, 2021.
11, Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
This item was withdrawn.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough and Councillor Scott.
13.Announcements:
The following member of Council provided Announcements: Deputy Mayor Hough.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closed, Thursday, November 11,
2021, Remembrance Day.
b) Minutes of Barrie Public Library Board meeting held on Thursday, September 23, 2021.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated October 25, 2021 re: Vasey Countrymen, Simcoe Rural Fastball
League.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 24, 2021.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, November 10, 2021.
Motion No. C211110-8
Moved by Hough, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closed, Thursday, November 11,
2021, Remembrance Day.
b) Minutes of Barrie Public Library Board meeting held on Thursday, September 23, 2021.
Received for Information Only.
c) Correspondence dated October 25, 2021 re: Vasey Countrymen, Simcoe Rural Fastball
League.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 24, 2021.
Received for Information Only.
Carried.
15. Communications/Petitions:
1► .6M
16. Notice of Motions:
None.
17. By -Laws:
a) 2021-109: Being a By-law to Declare Surplus and Authorize the Sale of Lands to the
County of Simcoe and the Execution of Documents related thereto.
b) 2021-121: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya
Kim Sampson and repeal By-law 2016-166.
c) 2021-122: A By-law to Appoint Risk Management Official(s) and Risk Management
Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal By-law 2018-
07.
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Council Meeting Minutes — Wednesday, November 10, 2021.
Motion No. C211110-9
Moved by Keane, Seconded by DeSousa
Be it resolved that By -Laws 2021-109; 2021-121 and 2021-122
a) 2021-109: Being a By-law to Declare Surplus and Authorize the Sale of Lands to the
County of Simcoe and the Execution of Documents related thereto;
b) 2021-121: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Shawn William Glassford and Tanya
Kim Sampson and repeal By-law 2016-166;
c) 2021-122: A By-law to Appoint Risk Management Official(s) and Risk Management
Inspector(s) for the purposes of the Clean Water Act, 2006and to Repeal By-law 2018-07
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
Un
19.Confirmation By -Law:
a) 2021-123: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 1, 2021.
Motion No. C211110-10
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2021-123: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 10, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, November 10, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C211110-11
Moved by Scott, Seconded by Keane
Be it resolved that we do now adjourn at 9:59 a.m.
M yor, H.S. ghes
Clerk Yvonne Aubichon
Carried.
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