10 27 2021 Council Minutess
Township of
Proud Heritage, Exciting Future
Wednesday, October 27, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Garry
McCartney, Chief Building Official; Justin Metras, Manager, Infrastructure
and Capital Projects; Karla Musso-Garcia, Manager, Operations; Brad
Robinson, Coordinator, Infrastructure and Capital Projects; Jenny Legget,
Public Relations Officer/Communications; Delanie Wilson, Deputy Chief
Building Official; Vanessa Cooper, Executive Assistant, Mayor & Council
and CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land
of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-
Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and
Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including the
historic Metis Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, October 27, 2021.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C211027-1
Moved by Veitch, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, October 27, 2021 be
received and adopted, as amended, to withdraw Items 10g), 17c), 17d) and 17e) to be dealt
with at a Special Council meeting to be held on Friday, October 29, 2021 at 4:00 p.m.;
And That the comments received regarding Item 10b), as outlined on the agenda, be
received.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C211027-2
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Acquisition/disposition of land (Grandview Crescent, Mitchell Road and Dicker Lane);
and (Request to Purchase Township Road Allowance (PIN 58559-0165 (LT) adjacent to
15 O'Connell Lane (PIN 58559-0158 (LT))).
Carried.
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Council Meeting Minutes — Wednesday, October 27, 2021.
b) Motion to Rise and Report.
Motion No. C211027-3
Moved by Scott, Seconded by Hough
Be it resolved that we do now Rise at 9:36 a.m. and Report on the Closed Session Items 4
c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of
land (Grandview Crescent, Mitchell Road and Dicker Lane);
d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase
Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN
58559-0158 (LT))).
Carried.
c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition
of land (Grandview Crescent, Mitchell Road and Dicker Lane).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and Community Services;
Justin Metras, Manager, Infrastructure and Capital Projects.
Motion No. C211027-4
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That Confidential Report No. OCS2021-26, Shawn Binns, Director, Operations and
Community Services re: Acquisition/disposition of land (Grandview Crescent, Mitchell
Road and Dicker Lane) be received and adopted.
2. That the Clerk proceed with the acquisition of the forfeited land holdings of 767905
Ontario Limited, being PIN 74032-0095, PIN 74032-0097, and PIN 74032-0098;
3. That the Clerk proceed with the acquisition of the lands known as PIN 74032-0204.
Carried.
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Council Meeting Minutes —Wednesday, October 27, 2021.
d) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Request to Purchase
Township Road Allowance (PIN 58559-0165 (LT) adjacent to 15 O'Connell Lane (PIN
58559-0158 (LT))).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and Community Services.
Motion No. C211027-5
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That Confidential Report CS2021-28, Yvonne Aubichon, Clerk re: Acquisition/Disposition
of Land for that portion of unopened road allowance identified as (PIN 58559-0165 (LT))
abutting property identified as PLAN 798 LOTS 10 & 11, ROW OVER RP 798 BLOCK D
(PIN 58559-0158 (LT)) (15 O'Connell Lane) be received and adopted.
2. That the unopened road allowance, as outlined, be retained for Township purposes.
3. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 13, 2021.
b) Heritage Committee meeting held on Monday, October 18, 2021
Motion No. C211027-6
Moved by Hough, Seconded by Scott
Be it resolved that the minutes of the
a) Council meeting held on Wednesday, October 13, 2021
be received and adopted as printed and circulated;
and the minutes of the
b) Heritage Committee meeting held on Monday, October 18, 2021
be received.
Carried.
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Council Meeting Minutes — Wednesday, October 27, 2021.
Motion No. C211027-7
Moved by Keane, Seconded by DeSousa
Be it resolved that, per Motion No. HC211018-6 of the Monday, October 18, 2021 Heritage
Committee meeting, the appropriate sign for the Rugby Cemetery be considered in the 2022
approved budget allocation.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Open Forum:
None.
10.Reports of Municipal Officers for Action:
a) OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By -Law to Establish New
Right -of -Way Controls [Refer to Item 17b)].
Motion No. C211027-8
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That OCS2021-25, Karla Musso-Garcia, Manager, Operations re: By -Law to Establish
New Right -of -Way Controls be received and adopted.
2. That draft By -Law No. 2021-114 "Being a by-law to Provide for the Erection of Stop,
Yield, and Do Not Enter signs within the Township of Oro-Medonte" be brought forward
for Council's consideration.
Carried.
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Council Meeting Minutes —Wednesday, October 27, 2021.
b) OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
COATV Trail Network Using Municipal Roadways.
Motion No. C211027-9
Moved by Scott, Seconded by Keane
Be it resolved
1. That OCS2021-27, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
COATV Trail Network Using Municipal Roadways be received and adopted.
2. That Council consider authorizing the proposed Central Ontario All -Terrain Vehicle Club
(COATV) trail network following receipt of public feedback on the proposal and the
proposed amendments to the By-law to continue to restrict off road vehicle use in select
settlement areas.
3. That staff bring forward an amended draft By-law, draft Memorandum of Understanding
with Central Ontario ATV Club (COATV) and any public feedback received on the
proposed trail network to the November 24, 2021 Council meeting for Council's further
consideration as outlined.
Unanimously Carried.
c) OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Projects re: 1A
Grandview Crescent — Easement Agreement.
Motion No. C211027-10
Moved by Veitch, Seconded by Hough
Be it resolved
1. That OCS2021-28, Justin Metras, Manager, Infrastructure and Capital Projects re: 1A
Grandview Crescent — Easement Agreement be received and adopted.
2. That Council authorize staff to draft an easement agreement with the owner of 1A
Grandview Road for Council's ratification.
3. That the required allocation of $50,000 to undertake a localized drainage review be
referred to the 2022 Budget re -calibration process for further consideration.
Carried.
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Council Meeting Minutes —Wednesday, October 27, 2021.
d) CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2022
Conference Schedule for Council Members.
Motion No. C211027-11
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That CS2021-29, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re:
2022 Conference Schedule for Council Members be received and adopted.
2. That Councillors Veitch, Greenlaw, DeSousa, Keane and Scott be authorized to attend
AMO (Association of Municipalities of Ontario) Ottawa ON- August 14-17, 2022.
3. That the Executive Assistant, Mayor and Council & CAO make the necessary
arrangements accordingly.
Carried.
e) CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for
Hydro Poles (Stage Coach Road) [Refer to Item 17a)].
Motion No. C211027-12
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That CS2021-30, Yvonne Aubichon, Clerk re: Request for Encroachment Agreement for
Three (3) Hydro Poles Along (Stage Coach Road) be received and adopted.
2. That Council support the request for the Encroachment Agreement.
3. That the draft By-law to authorize execution of the Encroachment Agreement be brought
forward for Council's consideration for approval.
4. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
f) Robin Dunn, CAO; and Tamara Obee, Director, Human Resources re: POL-HR-2.12
COVID-19 Vaccination Policy.
Motion No. C211027-13
Moved by Veitch, Seconded by Hough
Be it resolved
1. That the correspondence re: POL-HR-2.12 COVID-19 Vaccination Policy as presented
by Robin Dunn, CAO; and Tamara Obee, Director, Human Resources be received.
2. That POL-HR-2.12 COVID-19 Vaccination Policy be adopted effective immediately.
Carried.
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Council Meeting Minutes —Wednesday, October 27, 2021.
g) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re:
Assignment and Assumption Agreement and Consent to Assignment of Agreements
(Three) re: Skyline Investments Inc., HSV GP Inc., and the Township of Oro-Medonte
[Refer to Items 17c), d) and e)].
This item was withdrawn, upon adoption of the agenda, to be dealt with at a Special
Council meeting scheduled for Friday, October 29, 2021 at 4:00 p.m.
11.Reports of Municipal Officers for Information Only:
a) Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public
Relations Officer/Communications re: Rogers Hometown Hockey (November 6-8, 2021)
Oro-Medonte Tour Stop Update.
b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie Wilson, Deputy
Chief Building Official re: Building Division Activity January -September Update 2021.
c) Andria Leigh, Deputy CAO/Director, Development Services re: City of Orillia Report No.
DSE-21-31 re: Technical Land Evaluation Project, City of Orillia Municipal
Comprehensive Review Process.
d) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C211027-14
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Shawn Binns, Director, Operations and Community Services; and Jenny Legget, Public
Relations Officer/Communications re: Rogers Hometown Hockey (November 6-8, 2021)
Oro-Medonte Tour Stop Update;
b) DS2021-159, Garry McCartney, Chief Building Official; and Delanie Wilson, Deputy Chief
Building Official re: Building Division Activity January -September Update 2021;
c) Andria Leigh, Deputy CAO/Director, Development Services re: City of Orillia Report No.
DSE-21-31 re: Technical Land Evaluation Project, City of Orillia Municipal
Comprehensive Review Process;
d) Robin Dunn, CAO re: Update on COVID-19 Actions.
Carried.
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Council Meeting Minutes —Wednesday, October 27, 2021.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy Mayor
Hough; Councillors Scott and Veitch.
13.Announcements:
The following members of Council provided updates: Mayor H.S. Hughes;
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc.
b) Nottawasaga Valley Conservation Authority, minutes of August 27 and September 24,
2021 meetings.
Staff Recommendation: Receive for Information Only.
c) Lake Simcoe Region Conservation Authority, minutes of July 23, 2021 meeting.
Staff Recommendation: Receive for Information Only.
Motion No. C211027-15
Moved by Scott, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ontario Energy Board Notice to Customers of Enbridge Gas Inc.
b) Nottawasaga Valley Conservation Authority, minutes of August 27 and September 24,
2021 meetings.
Received for Information Only.
c) Lake Simcoe Region Conservation Authority, minutes of July 23, 2021 meeting.
Received for Information Only.
Carried.
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15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By -Laws:
Items 17c), 17d) and 17e) were withdrawn, upon adoption of the agenda, to be dealt with at
a Special Council meeting scheduled for Friday, October 29, 2021 at 4:00 p.m.
a) 2021-113: A By-law to Authorize the Execution of An Encroachment Agreement
Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball and
Bonna-Lynn Marie Ball.
b) 2021-114: Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter
signs within the Township of Oro-Medonte; and to repeal By-laws No. 2004-086 and
2015-107 (Right of Way Control By-law).
c) 2021-115: A By-law to Amend By-law No. 2014-075, being "A By-law to Authorize
an agreement between The Corporation of the Township of Oro-Medonte and
Skyline Utility Services Inc. with respect to the Horseshoe Valley Resort Waste
Water Treatment Plant as a Municipal Capital Facility (Horseshoe Valley Resort
Waste Water Treatment Plant Municipal Capital Facility By-law)" (to be distributed).
d) 2021-116: A By-law to Amend By-law No. 2008-096, being "A By-law to Authorize
the Execution of a Municipal Responsibility Agreement between the Township of
Oro-Medonte and Azurix North America (Canada) Corporation (Municipal
Responsibility Agreement)" (to be distributed).
e) 2021-117: A By-law to Amend By-law No. 2003-007, being "A By-law to Authorize
the Execution of a Sewer Responsibility Agreement between the Township of Oro-
Medonte and American Water Services Canada Corp. (Sewer Responsibility
Agreement)" (to be distributed).
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Council Meeting Minutes —Wednesday, October 27, 2021.
Motion No. C211027-16
Moved by Keane, Seconded by Greenlaw
Be it resolved that By-laws 2021-113 and 2021-114
a) 2021-113: A By-law to Authorize the Execution of An Encroachment Agreement
Between The Corporation of the Township of Oro-Medonte and Allan Malcolm Ball
and Bonna-Lynn Marie Ball;
b) 2021-114: Being a by-law to Provide for the Erection of Stop, Yield, and Do Not Enter
signs within the Township of Oro-Medonte; and to repeal By-laws No. 2004-086 and
2015-107 (Right of Way Control By-law);
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) 2021-118: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 27, 2021.
Motion No. C211027-17
Moved by Veitch, Seconded by Scott
Be it resolved that By -Law No. 2021-118: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 27, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, October 27, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C211027-18
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now adjourn at 12:23 p.m.
Cler Yvonne Aubichon
Carried.
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