09 22 2021 Council MinutesTownship
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Proud Heritngr, Exciting Fete
Wednesday, September 22, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Andria Leigh, Acting CAO/Director, Development Services; Yvonne
Present: Aubichon, Clerk; Shannon Johnson, Chief Financial Officer/Treasurer;
Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Michelle Jakobi, Director, Environmental
Services; Derek Hnatiuk, Manager, Finance/Deputy Treasurer; Garry
McCartney, Chief Building Official; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via ZOOM platform
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting
to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three
Fires Confederacy. It continues today as the home for diverse Indigenous Peoples
including the historic Metis Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, September 22, 2021.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations, The Huron-Wendat Nation also continues to.pay
respect and protect their ancestors and heritage on this land. We honour the
Indigenous history and culture that has thrived for millennia in this territory and the
Treaties that bind us together as partners in the spirit of a shared sustainable and
prosperous future. We are all Treaty People. Our commitment begins with
acknowledging the Truth so that we can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210922-1
Moved by Hough, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Wednesday, September 22, 2021
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 8, 2021.
b) Minutes of Special Council meeting held on Thursday, September 16, 2021.
Motion No. C210922-2
Moved by Scott, Seconded by DeSousa
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, September 8, 2021;
b) Special Council meeting held on Thursday, September 16, 2021
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes —Wednesday, September 22, 2021.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Open Forum:
One (1) individual provided comments with respect to Item 10d).
10. Reports of Municipal Officers for Action:
d) FES2021-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED
Community Placement.
Motion No. C210922-3
Moved by Veitch, Seconded by Keane
Be it resolved
1. That FES2021-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED
Community Placement be received and adopted.
2. That Council approve the installation of the Save Station at the 4th Line Park.
3. That the Township take ownership of the unit after installation.
Carried.
a) Donna Hewitt, Director, Corporate Services re: Township of Oro-Medonte Corporate
Strategic Plan [deferred from September 8, 2021 meeting].
Motion No. C210922-4
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the draft Township of Oro-Medonte Corporate Strategic Plan as presented by John
Naas, Blackline Consulting and Donna Hewitt, Director, Corporate Services be received.
2. That the Draft Strategic Plan, 2021-2023, be adopted as presented.
3. That the Draft Strategic Plan, 2021-2023 be made available to the public through the
Township's regular means of communication.
4. That implementation be considered as part of future budget and performance
management processes.
Carried.
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Council Meeting Minutes —Wednesday, September 22, 2021.
b) OCS2021-24, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2021-11 — Administration Building Standby Generator Upgrade.
Motion No. C210922-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That OCS2021-24, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2021-11 — Administration Building Standby Generator Upgrade be
received and adopted.
2. That Tender OCS2021-11 —Administration Building Standby Generator Upgrade be
awarded to Supply Point Inc. in the amount of $174,000.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
c) FES2021-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Tanker 3.
Motion No. C210922-6
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That FES2021-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Tanker 3 be received and adopted.
2. That the provisions of By -Law No. 2004-112 be waived to permit sole sourcing of the
project.
3. That the purchase be financed from the Vehicle Reserve Budget.
4. That the Fire Chief proceed accordingly and be authorized to sign the appropriate
contract/agreement for the tanker replacement purchase.
Carried.
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Council Meeting Minutes — Wednesday, September 22, 2021.
f) DS2021-148, Andria Leigh, Director, Development Services re: Subdivision Agreement
2639025 Ontario Inc. (Automotive Innovation Park) Pt Lots 18 and 19, Concession 8
(Oro) Application: 2020-SUB-01.
Motion No. C210922-7
Moved by Scott, Seconded by Veitch
Be it resolved
1. That DS2021-148, Andria Leigh, Director, Development Services re: Subdivision
Agreement 2639025 Ontario Inc. (Automotive Innovation Park) Pt Lots 18 and 19,
Concession 8 (Oro) Application: 2020-SUB-01 be received and adopted.
2. That, upon approvals of the engineering drawings by the Township of Oro-Medonte, the
appropriate by-law to authorize the execution of the subdivision agreement with 2639025
Ontario Inc. for the Oro Station Automotive Innovation Park subdivision comprised of 4
industrial blocks be brought forward to Council.
3. That the developer be advised of Council's decision under the Director, Development
Services' signature.
Carried.
g) DS2021-149, Andria Leigh, Director, Development Services re: Winfull Developments/
Guthrie Industrial Park — Storm Water Management (SWM) & Fire Suppression
Requirements Update.
Motion No. C210922-8
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That DS2021-149, Andria Leigh, Director, Development Services re: Winfull
Developments/Guthrie Industrial Park — Storm Water Management (SWM) & Fire
Suppression Requirements Update be received and adopted.
2. That Council approve Option 6 as outlined in the Tatham Engineering Report(s) of July
22, 2021 and August 25, 2021 for the SWM Pond Retrofit.
3. That Council support, in principle, a proportionate cost sharing for (1) the SWM Retrofit
Design and Construction Costs and (2) the design and installation of the Communal
Water Tanks for Fire Suppression, with the Township contributing a proportionate share
on behalf of external existing development (drainage area beyond the Guthrie Industrial
Park as outlined in the Tatham report).
4. That staff prepare the necessary cost sharing agreements to be considered at a future
Council meeting in October.
5. That staff report back to Council with the Tatham Engineering design and cost estimate
for the communal water for firefighting.
Carried.
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Council Meeting Minutes — Wednesday, September 22, 2021.
e) DS2021-147, Garry McCartney, Chief Building Official re: SUCI-33-Permitting and
Inspections Project Update.
Motion No. C210922-9
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That DS2021-147, Garry McCartney, Chief Building Official re: SUCI-33 Permitting and
Inspections Project Update be received and adopted.
2. That Council authorizes the purchase of Cloud permit software as outlined in DS2021-
147.
3. That the Director of Development Services be authorized to execute the service
agreement with Cloud Permit.
Carried.
8. Deputations/Presentations:
b) Presentation by John Pappas, Aird & Berlis LLP re: Case Law Update re Municipal
Property Tax Assessment of Aggregate Resource Operations.
Motion No. C210922-10
Moved by Veitch, Seconded by Scott
Be it resolved that the presentation by John Pappas, Aird & Berlis LLP re: Case Law Update
re Municipal Property Tax Assessment of Aggregate Resource Operations be received.
Carried.
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: 2nd Quarter (Q2) Statistics
Update.
Motion No. C210922-11
Moved by Greenlaw, Seconded by Keane
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: 2nd Quarter (Q2) Statistics Update
be received.
Carried.
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Council Meeting Minutes —Wednesday, September 22, 2021.
c) Presentation by Michael Cleland, Steve Slawuta, RC Strategies; and Chris Bohme, B +
H Planning & Landscape re: Parks & Recreation Master Plan.
Motion No. C210922-12
Moved by DeSousa, Seconded by Hough
Be it resolved that the presentation by Michael Cleland, Steve Slawuta, RC Strategies; and
Chris Bohme, B + H Planning & Landscape re: Parks & Recreation Master Plan be received.
Carried.
4. Closed Session Items:
Mayor Hughes posed the question if any Council member deemed it necessary to go
into Closed Session with respect to the staff report provided to Council under
confidential cover, for information only. Members opted not to go into Closed
Session as the members did not require additional information or clarification with
respect to confidential Closed Session Item 4c).
c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services re: Litigation
affecting the municipality (Legal Update).
Motion No. C210922-13
Moved by Keane, Seconded by Greenlaw
Be it resolved that the confidential memorandum correspondence dated September 22, 2021
from Robin Dunn, CAO/Andria Leigh, Acting CAO; and Donna Hewitt, Director, Corporate
Services, and circulated under confidential cover, re: Litigation affecting the Municipality
(Legal Update) be received.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) FI2021-16, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Properties
Eligible for Tax Sale Registration.
c) FI2021-13, Shannon Johnson, Chief Financial Officer/Treasurer re: Financial
Executive Summary Report — Q1 & Q2 2021.
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Council Meeting Minutes —Wednesday, September 22, 2021.
Motion No. C210922-14
Moved by Keane, Seconded by Greenlaw
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers
for Information Only, be received:
a) Robin Dunn, CAO/Andria Leigh, Acting CAO re: Update on COVID-19 Actions.
b) F12021-16, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Properties
Eligible for Tax Sale Registration.
c) F12021-13, Shannon Johnson, Chief Financial Officer/Treasurer re: Financial
Executive Summary Report — Q1 & Q2 2021.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor H.S Hughes, Deputy
Mayor Hough and Councillors Scott and Keane.
13. Announcements:
The following members of Council provided Announcements: Mayor H.S. Hughes and
Councillor Veitch.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Thanksgiving Day, Monday, October 11, 2021.
b) Correspondence dated August 27, 2021 from Tay Valley Township re: Lottery Licensing
to Assist Small Organizations.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated September 9, 2021 from Municipality of Trent Lakes re: OHIP
Eye Care.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
d) Correspondence dated September 10, 2021 from Stacy Patenaude, Manager,
Government Affairs and Communications, Canadian Pacific re: Request for Support to
Promote Rail Safety, September 20-26, 2021.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
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Council Meeting Minutes — Wednesday, September 22, 2021.
Motion No. C210922-15
Moved by Hough, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Thanksgiving Day, Monday, October 11, 2021.
b) Correspondence dated August 27, 2021 from Tay Valley Township re: Lottery
Licensing to Assist Small Organizations.
Received for Information Only.
c) Correspondence dated September 9, 2021 from Municipality of Trent Lakes re:
OHIP Eye Care.
Received, Supported, Advised under Mayor's Signature.
d) Correspondence dated September 10, 2021 from Stacy Patenaude, Manager,
Government Affairs and Communications, Canadian Pacific re: Request for Support
to Promote Rail Safety, September 20-26, 2021.
Received, Supported, Advised under Mayor's Signature.
Carried.
15. Communications/Petitions:
a) Correspondence dated September 14, 2021 from Harold and Sue Regan re: Request for
Reimbursement for Minor Variance Application 2021-A-59, Harold and Sue Regan, 8
Simcoeside Avenue.
Motion No. C210922-16
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the correspondence dated September 14, 2021 from Harold and Sue Regan re:
Request for Reimbursement for Minor Variance Application 2021-A-59, Harold and Sue
Regan, 8 Simcoeside Avenue be received.
2. That the request for reimbursement for Minor Variance Application 2021-A-59, Harold and
Sue Regan, 8 Simcoeside Avenue in the amount of $700.00 be approved.
3. That the applicants be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, September 22, 2021.
16. Notice of Motions:
None.
17. By -Laws:
a) 2021-104: A By-law to Appoint a Deputy Chief Administrative Officer and Appoint an
Acting Chief Administrative Officer.
b) 2021-105: A By-law to Provide for Signing Authority and to Repeal By -Law No. 2019-
051.
c) 2021-107: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Silvedora Papa and Repeal By-law
2016-138.
Motion No. C210922-17
Moved by Veitch, Seconded by Hough
Be it resolved that
a) 2021-104: A By-law to Appoint a Deputy Chief Administrative Officer and Appoint an
Acting Chief Administrative Officer;
b) 2021-105: A By-law to Provide for Signing Authority and to Repeal By -Law No. 2019-
051;
c) 2021-107: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Silvedora Papa and Repeal By-law
2016-138;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes —Wednesday, September 22, 2021.
19. Confirmation By -Law:
a) 2021-108: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 22, 2021
Motion No. C210922-18
Moved by Scott, Seconded by Keane
Be it resolved that By -Law No. 2021-108: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 22, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C210922-19
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now adjourn at 12:38 p.m.
0444
Mayor, H.S. Hulpes
Carried.
Cler 1(vo a Aubichon
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