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01 21 2004 Council Minutes ".' . . . " THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, January 21, 2004 TIME: 7:10 p.m. 2003-2006 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. 1 Moved by Marshall, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: 12. REPORTS OF MUNICIPAL OFFICERS: b) Mayor J. Neil Craig, re: Continuation of Communication Procedures from Special Council Meeting, January 21, 2004. 14. COMMUNICATIONS: c) Councillor Marshall, correspondence dated January 21, 2004 from Calvary Community Church re: waiver of fee. 15. IN-CAMERA: c) Mayor J. Neil Craig, re: Personnel Matter. Carried. 4. ADOPTION OF AGENDA Motion No.2 . Moved by Fountain, Seconded by Marshall Be it resolved that the agenda for the Council meeting of Wednesday, January 21, 2004 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of December 17, 2003. Motion No.3 . Moved by Crawford, Seconded by Fountain Be it resolved that the minutes ofthe Council meeting held on December 17, 2003 be adopted as printed and circulated. Carried. b) Minutes of Special Council Meeting of January 14, 2004. Motion No.4 Moved by Marshall, Seconded by Crawford Be it resolved that the minutes of the Special Council meeting held on January 14, 2004 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: . None. Page 2 Council Meeting Minutes- January 21, 2004 . 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: a) Barrie Public Library Board, minutes of June 26, 2003 meeting (Director's Report available in Clerk's Office). b) Barrie Public Library Board, minutes of September 25,2003 meeting (Director's Report available in Clerk's Office). c) Barrie Public Library Board, minutes of October 23, 2003 meeting (Director's Report available in Clerk's Office). d) Orillia Public Library Board, minutes of November 12, 2003 meeting. e) John Gerretsen, Minister, Ministry of Municipal Affairs, correspondence dated December 3, 2003 re: letter of congratulations. . Motion No. 5 Moved by Fountain, Seconded by Marshall Be it resolved that the items under the "Consent Agenda Correspondence", as listed below, be received: a) Barrie Public Library Board, minutes of June 26, 2003 meeting (Director's Report available in Clerk's Office). b) Barrie Public Library Board, minutes of September 25,2003 meeting (Director's Report available in Clerk's Office). c) Barrie Public Library Board, minutes of October 23, 2003 meeting (Director's Report available in Clerk's Office). d) Orillia Public Library Board, minutes of November 12, 2003 meeting. e) John Gerretsen, Minister, Ministry of Municipal Affairs, correspondence dated December 3, 2003 re: letter of congratulations. Carried. . 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Page 3 Council Meeting Minutes- January 21,2004 12. REPORTS OF MUNICIPAL OFFICERS: . a) Marilyn Pennycook, Clerk, re: Amendment Special Council meeting minutes, July 16, 2003. Motion No.6 Moved by Crawford, Seconded by Fountain Be it resolved that Motion #7 of the Special Council Meeting minutes of July 16, 2003 be amended to replace "By-law #2003-073" with "By-law No. 2003-074" wherever it appears in the motion. Carried. b) Mayor J. Neil Craig, re: Continuation of Communication Procedures from Special Council Meeting, January 21, 2004. Discussion. Motion No.7 . Moved by Marshall, Seconded by Hughes Be it resolved that Item 12b) re: Communication Procedures be deferred to January 28, 2004 as part of the Committee of the Whole meeting. Carried. 13. REPORTS OF COMMITTEES: a) Minutes ofthe Committee of the Whole Meeting, January 14, 2004. Motion No.8 Moved by Marshall, Seconded by Crawford Be it resolved that the minutes of the Committee of the Whole Meeting held on January 14, 2004 be adopted as printed and circulated. Carried. . Page 4 Council Meeting Minutes- January 21, 2004 . 14. COMMUNICATIONS: a) The Corporation of the County of Simcoe, correspondence dated January 12, 2004, re: Various Requests by Oro-Medonte Council. Motion No.9 Moved by Fountain, Seconded by Marshall Be it resolved that the correspondence dated January 12, 2004 from The Corporation of the County of Simcoe, re: Various Requests by Oro-Medonte Council be received. Carried. b) Nay than Nunes, correspondence dated January 15, 2004 re: letter of resignation. Motion No. 10 . Moved by Crawford, Seconded by Fountain Be it resolved that the correspondence dated January 15, 2004 from Nay than Nunes re: letter of resignation be received with regret. Carried. c) Councillor Marshall, correspondence dated January 21, 2004 from Calvary Community Church re: waiver of fee. Motion No. 11 Moved by Marshall, Seconded by Hughes Be it resolved that the correspondence dated January 21, 2004 from Rev. Kevin Bushey - Calvary Community Church re: waiver of fees be received and referred to staff for a report. Defeated. . Page 5 Council Meeting Minutes- January 21,2004 15. IN-CAMERA: . Motion No. 12 Moved by Marshall, Seconded by Crawford Be it resolved that we do now go In-Camera at 7:50 p.m. to discuss Property and Personnel matters. Carried. Motion No. 13 Moved by Hough, Seconded by Buttineau Be it resolved that we do now Rise and Report from In-Camera at 9:14 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. 14 . Moved by Buttineau, Seconded by Hughes Be it resolved that the verbal information from Jennifer Zieleniewski, CAO, re: Property Matter (Facility Acquisition) be received and that the CAO be authorized to proceed with negotiations. Carried. Recorded Vote Requested by Councillor Hough Councillor Hough Nay Deputy Mayor Hughes Yea Councillor Marshall Yea Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Nay Mayor Craig Yea . Page 6 Council Meeting Minutes- January 21, 2004 b) Jennifer Zieleniewski, CAO, re: Property Matter. Council unanimously agreed that this item be listed as a Property Matter. . Motion No. 15 Moved by Buttineau, Seconded by Hughes Be it resolved that the verbal information from Jennifer Zieleniewski, CAO, re: Property Matter (Property Acquisition) be received and that the CAO be authorized to proceed with negotiations. Carried. c) Mayor J. Neil Craig, re: Personnel Matter. Motion No. 16 Moved by Marshall, Seconded by Buttineau Be it resolved that the information from Jennifer Zieleniewski, CAO, re: Personnel Matter (Treasurer) be received and adopted. . Carried. 16. BY-LAWS: a) By-Law No. 2004-001 A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act. Motion No. 17 Moved by Hughes, Seconded by Hough Be it resolved that a by-law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act be introduced and read a first and second time and numbered By-law No. 2004- 001. Carried. . That By-law No. 2004-001 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 7 Council Meeting Minutes- January 21,2004 b) By-Law No. 2004-002 Being a By-Law to Provide for An Interim Tax Levy and to Provide for the Payment of Taxes and to . Provide for Penalty and Interest. Motion No. 18 Moved by Buttineau, Seconded by Hough Be it resolved that a by-law to Provide for An Interim Tax Levy and to Provide for the Payment of Taxes and to Provide for Penalty and Interest be introduced and read a first and second time and numbered By-law No. 2004-002. Carried. That By-law No. 2004-002 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2004-006 Being a By-law to Amend Schedule "A" of By-law . Number 2002-138, A By-law to Govern the Proceedings of Council and Committees of Council in the Township of Oro-Medonte. Motion No. 19 Moved by Hughes, Seconded by Hough Be it resolved that a by-law to Amend Schedule "A" of By-law Number 2002-138, A By-law to Govern the Proceedings of Council and Committees of Council in the Township of Oro-Medonte be introduced and read a first and second time and numbered By-law No. 2004-006. Carried. That By-law No. 2004-006 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 8 Council Meeting Minutes- January 21,2004 . d) By-Law No. 2004-007 By-law to Amend By-law No. 2001-009, being a By- law to Appoint Representatives to the Planning Advisory Committee. Motion No. 20 Moved by Hough, Seconded by Buttineau Be it resolved that a by-law to Amend By-law No. 2001-009, being a By-law to Appoint Representatives to the Planning Advisory Committee be introduced and read a first and second time and numbered By-law No. 2004-007. Carried. That By-law No. 2004-007 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . e) By-Law No. 2004-008 By-law to Amend By-law No. 2001-010, being a By- law to Appoint Representatives to the Committee of Adjustment. Motion No. 21 Moved by Hughes, Seconded by Hough Be it resolved that a by-law to Amend By-law No. 2001-010, being a By-law to Appoint Representatives to the Committee of Adjustment be introduced and read a first and second time and numbered By-law No. 2004-008. Carried. That By-law No. 2004-008 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 9 Counci! Meeting Mjnutes- January 21, 2004 f) By-Law No. 2004-009 Being a By-law to Appoint Representatives to the . Lake Simcoe Regional Airport Commission and to repeal By-law No. 2001-013. Motion No. 22 Moved by Hughes Seconded by Buttineau Be it resolved that a by-law to Appoint Representatives to the Lake Simcoe Regional Airport Commission and to repeal By-law No. 2001-013 be introduced and read a first and second time and numbered By-law No. 2004-009. Carried. That By-law No. 2004-009 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. g) By-Law No. 2004-011 Being a By-law to Appoint Representatives to Various Committees/Organizations and to Repeal By-Laws No. 2001-008, 2002-003 and 2002-130. . Motion No. 23 Moved by Hughes, Seconded by Buttineau Be it resolved that a by-law to Appoint Representatives to Various Committees/Organizations and to Repeal By-Laws No. 2001-008, 2002-003 and 2002-130 be introduced and read a first and second time and numbered By-law No. 2004-011. Carried. That By-law No. 2004-011 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 10 Council Meeting Minutes- January 21,2004 . . . . 17.CONFIRMATION BY-LAW NO. 2004-005 Motion No. 24 Moved by Hough, Seconded by Buttineau Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 21, 2004 be introduced and read a first and second time and numbered By-law No. 2004-005. Carried. That By-law No. 2004-005 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.QUESTIONS AND ANNOUNCEMENTS None. 19.ADJOURNMENT Motion No. 25 Moved by Hughes, Seconded by Hough Be it resolved that we do now adjourn at 10:10 p.m. Carried. Clerk, MarilyP pennyco, , v V Page 11 Council Meeting Minutes- January 21, 2004