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02 04 2004 Council Minutes , T THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES . Wednesday, February 4, 2004 TIME: 7:05 p.m. 2003 - 2006 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Regrets: Councillor Ralph Hough, Jennifer Zieleniewski, CAO Staff Present: Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Janette Teeter, Clerk's Assistant Also Present: John Waugh . 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. 1 Moved by Hughes, Seconded by Buttineau Be it resolved that the following items be added to the agenda for consideration: No additional items. Carried. 4. ADOPTION OF AGENDA Motion No.2 Moved by Buttineau, Seconded by Hughes . Be it resolved that the agenda for the Council meeting of Wednesday, February 4, 2004 be received and adopted. Carried. ~ 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" T None. ~ 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Special Council Meeting of January 21, 2004. Motion No.3 Moved by Hughes, Seconded by Buttineau Be it resolved that the minutes of the Special Council meeting held on January 21, 2004 be adopted as printed and circulated. Carried. b) Minutes of Council Meeting of January 21,2004. Motion No.4 . Moved by Buttineau, Seconded by Hughes Be it resolved that the minutes of the Council meeting held on January 21, 2004 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: . None. Page 2 Council Meeting Minutes- February 4, 2004 10. CONSENT AGENDA CORRESPONDENCE: . a) Severn Sound Environmental Association, minutes of July 25, 2003 Second Quarterly Meeting; minutes of October 24, 2003 Third Quarterly Meeting. b) Midland Public Library Board, minutes of November 13, 2003 meeting. c) Lake Simcoe Region Conservation Authority, minutes of December 12, 2003 Board of Directors meeting. d) Orillia Public Library Board, minutes of December 17, 2003 meeting. Motion No.5 Moved by Hughes, Seconded by Buttineau Be it resolved that the items under the "Consent Agenda Correspondence", as listed below, be received: a) Severn Sound Environmental Association, minutes of July 25, 2003 Second Quarterly Meeting; minutes of October 24, 2003 Third Quarterly Meeting. b) Midland Public Library Board, minutes of November 13, 2003 meeting. c) Lake Simcoe Region Conservation Authority, minutes of December 12, 2003 Board of Directors meeting. d) Orillia Public Library Board, minutes of December 17, 2003 meeting. Carried. . 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. ADM 2004-007, Marilyn Pennycook, Clerk, re: Request to Remove 1 Ft. Reserve Between Birch Road and Part of Lot 1, Concession 14. Motion No.6 Moved by Buttineau, Seconded by Hughes . Be it resolved that Report No. ADM 2004-007, Marilyn Pennycook, Clerk, re: Request to Remove 1 Ft. Reserve Between Birch Road and Part of Lot 1, Concession 14 be received and adopted; that the one foot reserve between Birch Road and Part of Lot 1, Concession 14, as well as the one foot reserve between Block B, Plan 1452 and Part of Lot 1, Concession 14, be declared surplus to the needs of the municipality; and further that the applicant be advised of Council's decision. Carried. Page 3 Council Meeting Minutes- February 4, 2004 b) Report No. ADM 2004-008 Jennifer Zieleniewski, CAO, re: Interview Committee, Fire Chief Position. . Motion No. 7 Moved by Buttineau, Seconded by Hughes Be it resolved that Report No. ADM 2004-008 Jennifer Zieleniewski, CAO, re: Selection Committee - Director of Fire & Emergency Services be received and adopted. Carried. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, January 28, 2004. Motion No.8 Moved by Hughes, Seconded by Buttineau Be it resolved that the minutes of the Committee of the Whole meeting held on January 28, 2004 be received and the recommendations therein be adopted. . Carried. 14. COMMUNICATIONS: a) Pitch-in Canada National Office, correspondence dated January 26, 2004 re: Proclamation Request, April 19-25, 2004 as "Pitch-In Canada Week". Motion No.9 Moved by Buttineau, Seconded by Hughes Be it resolved that the correspondence dated January 26, 2004 from Donna Russett, Volunteer Director, Pitch-in Ontario, re: Proclamation Request, be received; that the Township of Oro-Medonte proclaim April 19-25, 2004 as "Pitch-In Canada Week"; and further that the Proclamation be declared on the Township's website and advertised to the public. Carried. . Page 4 Council Meeting Minutes- February 4, 2004 . 15. IN-CAMERA: Motion No. 10 Moved by Marshall, Seconded by Crawford Be it resolved that we do now go In-Camera at 7:30 p.m. to discuss Personnel and Property matters. Carried. Motion No. 11 Moved by Crawford, Seconded by Marshall Be it resolved that we do now Rise and Report from In-Camera at 8:20 p.m. Carried. . a) Jennifer Zieleniewski, CAO, re: Personnel Matter (deferred from January 28, 2004 Committee of Whole meeting). Motion No. 12 Moved by Fountain, Seconded by Crawford Be it resolved that Item 10a) re: Personnel Matter be deferred to the February 11, 2004 Committee of the Whole meeting. Carried. b) Jennifer Zieleniewski, CAO, re: Property Matter (Facility Acquisition). Confidential Report No. ADM 2004-009, Jennifer Zieleniewski, CAO, re: Property Matter was distributed. Deferred. Direction to staff. . Page 5 Council Meeting Minutes- February 4, 2004 , 16. BY-LAWS: a) By-Law No. 2004-013 Being a By-law to Stop Up, Close and Sell the . Original Road Allowance Between Lots 20 and 21, Concession 14 (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, designated as Part 2, Plan 51 R-32464. Motion No. 13 Moved by Marshall, Seconded by Fountain Be it resolved that a By-Law to Stop Up, Close and Sell the Original Road Allowance Between Lots 20 and 21, Concession 14 (geographic Township of Oro), Township of Oro-Medonte, County of Simcoe, designated as Part 2, Plan 51 R-32464 be introduced and read a first and second time and numbered By- law No. 2004-013. Carried. That By-law No. 2004-013 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . b) By-Law No. 2004-014 Being a By-Law to Authorize the Execution of a Subdivision Agreement Between The Corporation of the Township of Oro-Medonte and Arbourwood Estates Limited (Phase III). Motion No. 14 Moved by Fountain, Seconded by Marshall Be it resolved that a By-Law to Authorize the Execution of a Subdivision Agreement Between The Corporation of the Township of Oro-Medonte and Arbourwood Estates Limited (Phase III) be introduced and read a first and second time and numbered By-law No. 2004-014. Carried. That By-law No. 2004-014 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. . Page 6 Council Meeting Minutes- February 4, 2004 . . . c) By-Law No. 2004-015 Being a By-Law to Repeal By-Law No. 2003-118. Motion No. 15 Moved by Fountain, Seconded by Crawford Be it resolved that a By-Law to Repeal By-Law No. 2003-118 be introduced and read a first and second time and numbered By-law No. 2004-015. Carried. That By-law No. 2004-015 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17.CONFIRMATION BY-LAW NO. 2004-012 Motion No. 16 . Moved by Marshall, Seconded by Crawford Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 4,2004 be introduced and read a first and second time and numbered By-law No. 2004-012. Carried. That By-law No. 2004-012 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS None. . Page 7 Council Meeting Minutes- February 4,2004 19. ADJOURNMENT Motion No. 17 Moved by Crawford, Seconded by Marshall Be it resolved that we do now adjourn at 8:21 p.m. Clerk, Ma~yn Pennyc~k Carried. Page 8 Council Meeting Minutes- February 4, 2004 . . .