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02 11 2004 COW Minutes 11 ~ . , TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, February 11, 2004 @ 9:10 a.m. Robinson Room . Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Regrets: Councillor Ralph Hough Staff Present: Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Keith Mathieson, Director of Engineering and Environmental Services; Paul Gravelle, Treasurer; Joe Casey, Acting Fire Chief; Chris Carter, Recreation Co-ordinator; Andria Leigh, Senior Planner; Ron Kolbe, Director of Building and Planning Also Present: Steffie Steinke, Jack Haggerty, Lesley Rice, W.R. Snoddon, Mel Coutanche, Ernie Dryden, Rick Dory, Tim Crawford, John Waugh . 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW-1 Moved by Marshall, Seconded by Crawford It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: g) Vicki Palmer, correspondence dated February 6, 2004 re: Request for Information, Plan 709; correspondence dated February 6, 2004 re: Followup of Request. 6. FINANCE, ADMINISTRATION AND FIRE: e) Deputy Mayor Hughes, Verbal Recognition, re: Couchiching Conservancy Award Ceremony. f) Deputy Mayor Hughes, Verbal Recognition, re: Article by J. Henderson, North Simcoe Community News, February 2004. g) Councillor Marshall, Verbal Recognition, re: Customer Service Award. h) Councillor Fountain, Verbal Recognition, re: Shaw's Maple Products. i) Deputy Mayor Hughes, Newspaper Article re: Syrup Producers. 10. IN-CAMERA: h) Deputy Mayor Hughes, correspondence re: Property Matter. . Carried. . c. c 2. ADOPTION OF THE AGENDA . Motion No. CW-2 Moved by Crawford, Seconded by Marshall It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 11, 2004 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None. 4. DEPUTATIONS: a) Jack Haggerty re: Recreation Facility. Mr. Haggerty deposited a written submission with the Clerk. . Motion No. CW-3 Moved by Crawford, Seconded by Fountain It is recommended that the information from Jack Haggerty re: Recreation Facility, 4th Line be received. Carried. b) S/Sgt. Bill Snodden, Barrie O.P.P. Detachment, re: 2004 Business Plan. Motion No. CW-4 Moved by Marshall, Seconded by Fountain It is recommended that the information from S/Sgt. Bill Snodden, Barrie O.P.P. Detachment, re: 2004 Business Plan be received. Carried. . Page 2 Committee of the Whole Meeting - February 11, 2004 5. CORRESPONDENCE: . a) S/Sgt. Bill Snodden, S/Sgt. Lesley Rice, Barrie O.P.P. Detachment, correspondence dated February 3, 2004 re: 2003 Oro-Medonte Quarterly Policing Statistics. Motion No. CW-5 Moved by Crawford, Seconded by Marshall It is recommended that the correspondence dated February 3, 2004 from S/Sgt. Lesley Rice, Acting Detachment Commander, Barrie O.P.P. Detachment, re: 2003 Oro-Medonte Quarterly Policing Statistics be received. Carried. b) Carol Cooke, President, Orillia District Chamber of Commerce, correspondence dated January 23, 2004 re: invitation to Annual Business Achievement Awards and Annual General Meeting, February 26, 2004. Motion No. CW-6 . Moved by Fountain, Seconded by Crawford It is recommended that the correspondence dated January 23, 2004 from Carol Cooke, President, Orillia District Chamber of Commerce, re: invitation to Annual Business Achievement Awards and Annual General Meeting, February 26, 2004 be received; and further that Deputy Mayor Hughes, Councillor Buttineau, Councillor Crawford and Councillor Fountain be authorized to attend. Carried. c) Charlene Myke, Easter Seal Society, correspondence dated January 23, 2004 re: Proclamation Request, March, 2004 "Easter Seals Month". Motion No. CW-7 Moved by Marshall, Seconded by Crawford . It is recommended that the correspondence dated January 23, 2004 from Charlene Myke, Easter Seal Society, re: Proclamation Request be received; that the Township of Oro-Medonte proclaim the month of March, 2004 as "Easter Seals Month"; and further that the Proclamation be declared on the Township's website. Carried. Page 3 Committee of the Whole Meeting - February 11, 2004 d) Buffi Woronka, correspondence dated January 20, 2004 re: Intersection of Oro-Medonte Line 7 and Ridge Road. Motion No. CW-8 (Amendment) . Moved by Hughes, Seconded by Crawford It is recommended that the motion be amended to include "that a four way stop sign be placed at the intersection of Line 7 and Ridge Road" and delete "be referred to staff for a response under the Mayor's signature". Carried. Motion No. CW-9 Moved by Crawford, Seconded by Marshall It is recommended that the correspondence dated January 20, 2004 from Buffi Woronka, re: Intersection of Oro-Medonte Line 7 and Ridge Road be received and that a four way stop sign be placed at the intersection of Line 7 and Ridge Road. Carried As Amended. e) Gail Read, Principal, Shanty Bay Public School, correspondence dated January 29,2004 re: Donation of Ice Time. . Motion No. CW-10 Moved by Fountain, Seconded by Crawford It is recommended that the correspondence dated January 29, 2004 from Gail Read, Principal, Shanty Bay Public School, re: Donation of Ice Time be received and referred to the grant application process. Carried. f) Tim Crawford, Chairperson, Oro-Medonte History Association, correspondence dated January 15, 2004 re: "Security" of the African Church, NHS. Motion No. CW-11 Moved by Marshall, Seconded by Crawford It is recommended that the correspondence dated January 15, 2004 from Tim Crawford, Chairperson, Oro-Medonte History Association, re: "Security" of the African Church, NHS be received and referred to the 2004 budget deliberations. Carried. . Page 4 Committee of the Whole Meeting - February 11, 2004 . . g) Vicki Palmer, correspondence dated February 6, 2004 re: Request for Information, Plan 709; correspondence dated February 6, 2004 re: Followup of Request. Motion No. CW-12 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated February 6, 2004 from Vicki Palmer, re: Request for Information, Plan 709 and correspondence dated February 6, 2004 re: Followup of Request be received and referred to staff for a response. Carried. 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. FD 2004-01, Joe Casey, Acting Fire Chief, re: Monthly Fire Report for December, 2003. Motion No. CW-13 . Moved by Crawford, Seconded by Fountain It is recommended that Report No. FD 2004-01, Joe Casey, Acting Fire Chief, re: Monthly Fire Report for December, 2003 be received. Carried. b) Report No. FD 2004-02, Joe Casey, Acting Fire Chief, re: 2003 Fire Report. Motion No. CW-14 Moved by Marshall, Seconded by Fountain It is recommended that Report No. FD 2004-02, Joe Casey, Acting Fire Chief, re: 2003 Fire Report be received. Carried. . Page 5 Committee of the Whole Meeting - February 11, 2004 c) Report No. TR 2004-05, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts, January 2004. Motion No. CW-15 . Moved by Crawford, Seconded by Marshall It is recommended that Report No. TR 2004-05, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts, January 2004 be received; and further that the accounts for the month of January, 2004 totaling $1,177,555.10 be received. Carried. d) Mayor J. Neil Craig, Communication Procedures, (deferred from Committee of the Whole Meeting, January 28,2004). Discussion. e) Deputy Mayor Hughes, Verbal Recognition, re: Couchiching Conservancy Award Ceremony. Recognition of Mayor J. Neil Craig and Councillor Crawford as recipients of award . from Couchiching Conservancy with respect to Stewardship Pledge Program on the Oro Moraine. f) Deputy Mayor Hughes, Verbal Recognition, re: Article by J. Henderson, North Simcoe Community News, February 2004. Deputy Mayor Hughes distributed an article by Jadeen Henderson, on behalf of the Oro-Medonte History Committee, from the February 2004 North Simcoe Community News in recognition of Walter Hutchinson and Earl Robertson's devotion to the History Committee and to the history of the Township. g) Councillor Marshall, Verbal Recognition, re: Customer Service Award. Recognition of a Customer Service Award by the Oro-Medonte Chamber of Commerce to the Village Milk Store, Ridge Road, Shanty Bay. h) Councillor Fountain, Verbal Recognition, re: Shaw's Maple Products. Recognition of 100th Anniversary of Shaw's Maple Products, March 11, 2004. . Page 6 Committee of the Whole Meeting - February 11, 2004 i) Deputy Mayor Hughes, Newspaper Article re: Syrup Producers. . Deputy Mayor Hughes distributed an article from The Packet & Times dated February 3, 2004 regarding effects of new property assessment on syrup producers. 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-09, Keith Mathieson, Director of Engineering & Environmental Services, re: 7'h Line Road Agreement - Release of Securities. Motion No. CW-16 Moved by Crawford, Seconded by Fountain . It is recommended that Report No. EES 2004-09, Keith Mathieson, Director of Engineering & Environmental Services, re: 7'h Line Road Agreement - Release of Securities be received and adopted; that the Treasurer be authorized to release the Letters of Credit to Lafarge Construction in the amount of $110,000.00, Georgian Aggregates in the amount of $55,000.00, and The Sarjeant Co. Ltd., in the amount of $55,000.00; and further that Lafarge Construction, Georgian Aggregates and The Sarjeant Co. Ltd., be notified of Council's decision. Carried. 9. BUILDING, PLANNING AND DEVELOPMENT: a) Report to Oro-Medonte Council, From: Nick McDonald, Meridian Planning Consultants Inc., dated February 2,2004, re: Planning Issues in 2004. Motion No. CW-17 Moved by Hughes, Seconded by Buttineau It is recommended that the Report to Oro-Medonte Council, From: Nick McDonald, Meridian Planning Consultants Inc., dated February 2, 2004, re: Planning Issues in 2004 be received and referred to the 2004 budget deliberations. . Carried. Committee of the Whole Meeting Page 7 February 11. 2004 10. IN-CAMERA: - Motion No. CW-18 . Moved by Buttineau, Seconded by Hughes It is recommended that we do now go In-Camera at 1 :35 p.m. to discuss Personnel and Property Matters. Carried. Motion No. CW-19 Moved by Buttineau, Seconded by Hughes It is recommended that we do now Rise and Report from In-Camera at 3:35 p.m. Carried. a) Jennifer Zieleniewski, CAO re: Personnel Matter. Motion No. CW-20 . Moved by Hughes, Seconded by Buttineau It is recommended that the correspondence dated January 30, 2004 from Debbie Mooney be received; that Debbie Mooney be appointed to the Accessibility Advisory Committee for the 2003-2006 Term of Council; that the appropriate by-law be brought forward for Council's consideration; and further that all applicants be notified of Council's decision. Carried. b) Jennifer Zieleniewski, CAO re: Personnel Matter. Motion No. CW-21 Moved by Buttineau, Seconded by Hughes It is recommended that the confidential correspondence dated January 15, 2004 from Tim Crawford, re: The African Church be received and referred to staff for a report. Carried. . Page 8 Committee of the Whole Meeting - February 11, 2004 . c) Jennifer Zieleniewski, CAO re: Personnel Matter (deferred from February 4 Council meeting). Motion No. CW-22 Moved by Marshall, Seconded by Fountain It is recommended that Confidential Report No. ADM 2004-10, Jennifer Zieleniewski, CAO, re: Council Remuneration be received and adopted; and that the procedural by- law be amended accordingly. Carried. d) Jennifer Zieleniewski, CAO re: Property Matter. It was unanimously agreed by Council that this Matter be listed as a Personnel Matter. Motion No. CW-23 Moved by Hughes, Seconded by Buttineau . It is recommended that the correspondence from Jennifer Zieleniewski, CAO dated February 6, 2004, re: Personnel Matter (Chaloux) be received. Carried. e) Jennifer Zieleniewski, CAO re: Property Matter. Motion No. CW-24 Moved by Hughes, Seconded by Buttineau It is recommended that the information from Jennifer Zieleniewski, CAO, re: Property Matter (Selri) be received and that staff be authorized to proceed with negotiations. Carried. . Page 9 Committee of the Whole Meeting - February 11, 2004 f) Jennifer Zieleniewski, CAO re: Property Matter. Motion No. CW-25 . Moved by Buttineau, Seconded by Hughes It is recommended that the information from Jennifer Zieleniewski, CAO, re: Property Matter (Terra Ridge) be received and that staff be authorized to proceed with negotiations. Carried. g) Jennifer Zieleniewski, CAO re: Property Matter. Motion No. CW-26 Moved by Buttineau, Seconded by Hughes It is recommended that the information from Jennifer Zieleniewski, CAO, re: Property Matter (Sweetwater Park) be received and that staff be authorized to proceed with negotiations. Carried. . h) Deputy Mayor Hughes, correspondence re: Property Matter. Motion No. CW-27 Moved by Crawford, Seconded by Marshall It is recommended that the confidential correspondence received from David Davis and Valerie Actis dated February 9, 2004 and the confidential correspondence received from Violet Ready dated February 9, 2004 re: Sweetwater Park be received. Carried. Motion No. CW-28 Moved by Buttineau, Seconded by Hughes It is recommended that Rule 2.6 of Procedural By-law 2002-138 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m. . Carried. Page 10 Committee of the Whole Meeting - February 11, 2004 . . ^/ . 11.ADJOURNMENT: Motion No. CW-29 Moved by Hughes, Seconded by Buttineau It is recommended that we do now adjourn at 4:20 p.m. Carried. ,'~ J AJ < \. iff /' \ . f If "\.> '\ ' 'fA ""' ~ .' \JL.4 . {~ ! 6lerk, M!1rilyn Penr1ycook v v . . Page 11 Committee of the Whole Meeting - February 11, 2004 . .