01 28 2004 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 28, 2004 @ 9:10 a.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering and Environmental Services;
Paul Gravelle, Treasurer; Joe Casey, Deputy Fire Chief; Chris
Carter, Recreation Co-ordinator; Andria Leigh, Senior Planner
Also Present:
Bob Templeton, Jean Kanty, Lesley Jannis, John Waugh,
Calvin Stone, Kim Viney
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1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Marshall, Seconded by Fountain
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
c) Councillor Marshall, Lake Simcoe Region Conservation Authority, Information
Bulletin.
10. IN-CAMERA:
e) Mayor J. Neil Craig, re: Property Matter.
Carried.
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2. ADOPTION OF THE AGENDA
Motion No. CW-2
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Moved by Fountain, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 28, 2004 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
4. DEPUTATIONS:
a) Ms. Kim Viney, Sports and Recreation Representative, Lake Country, re: 2004
Business Plan.
Ms. Viney distributed copies of the "Winter Recovery Program Outline for 2004" to
the Committee.
Motion No. CW-3
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Moved by Marshall, Seconded by Fountain
It is recommended that the information from Ms. Kim Viney and Mr. Calvin Stone, Lake
Country, re: 2004 Business Plan be received.
Carried.
5. CORRESPONDENCE:
a) Oro-Medonte Chamber of Commerce, Annual Achievement Awards Banquet,
Tuesday, February 10, 2004, Guthrie Arena.
Motion No. CW-4
Moved by Fountain, Seconded by Crawford
It is recommended that Mayor Craig, Deputy Mayor Hughes, Councillor Buttineau,
Councillor Marshall, Councillor Crawford and Councillor Fountain be authorized to attend
the Oro-Medonte Chamber of Commerce, Annual Achievement Awards Banquet on
Tuesday, February 10, 2004 at the Guthrie Arena. .
Carried.
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Committee of the Whole Meeting January 28, 2004
b) Michael Hargreaves, Paul Voorheis, Coaching Staff, Oro Thunder Novice Rep
Hockey Team, re: Pin Request.
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Motion No. CW-S
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated January 23, 2004 from Michael
Hargreaves and Paul Voorheis, Coaching Staff, Oro Thunder Novice Rep Hockey
Team, re: Pin Request be received; and further that the Oro Thunder Novice Rep
Hockey Team be granted 50 pins to exchange at the Silver Stick International
Tournament in Port Huron, Michigan.
Carried.
c) Councillor Marshall, Lake Simcoe Region Conservation Authority, Information
Bulletin.
Motion No. CW-6
Moved by Marshall, Seconded by Fountain
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It is recommended that the Lake Simcoe Region Conservation Authority, Information
Bulletin re: Holland Marsh Water Quality Improvement Project Schedule C Class
Environmental Assessment be received for information.
Carried.
Council unanimously agreed to deal with Item 1 Oa) at this time, In-Camera.
Motion No. CW-7
Moved by Hughes, Seconded by Hough
It is recommended that we do now go In-Camera at 10:10 a.m. to discuss a Legal
Matter.
Carried.
Motion No. CW-8
Moved by Hough, Seconded by Buttineau
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It is recommended that we do now Rise and Report from In-Camera at 12:00 p.m.
Carried.
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Committee of the Whole Meeting January 28, 2004
6. FINANCE, ADMINISTRATION AND FIRE:
a) Mayor J. Neil Craig, Communication Procedures, (continued from Special Council .
Meeting and Council Meeting, January 21,2004).
Discussion. Jennifer Zieleniewski, CAO distributed information. This item was
deferred to February 11, 2004, Committee of the Whole meeting.
b) Councillor Hough, re: Traffic on Line 15.
Motion No. CW-9
Moved by Hough, Seconded by Hughes
It is recommended that staff investigate the prohibition of truck traffic on Line 15
between Bass Lake Sideroad and Hwy. #12 and report to Council.
Carried.
c) Report No. PR 2004-01, Chris Carter, Recreation Co-ordinator, re: Hawkestone Hall
Board Request re: Reallocation of 2003 Capital Funds.
Motion No. CW-10
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Moved by Crawford, Seconded by Fountain
It is recommended that Report No. PR 2004-01, Chris Carter, Recreation Co-ordinator,
re: Hawkestone Hall Board Request re: Reallocation of 2003 Capital Funds be received
and adopted; that the 2003 Capital Funds, be reallocated to renovate the basement at
the Hawkestone Community Hall; and further that the HAACA be notified accordingly of
Council's decision.
Carried.
d) Memorandum to Council, From Paul Gravelle, Treasurer, dated January 21, 2004 re:
Oro-Moraine Strategy & Aggregate Policy Review.
Motion No. CW-11
Moved by Marshall, Seconded by Fountain
It is recommended that the Memorandum to Council, From Paul Gravelle, Treasurer, .
dated January 21, 2004 re: Oro-Moraine Strategy & Aggregate Policy Review be
received.
Carried.
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Committee of the Whole Meeting - January 28, 2004
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7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2004-05, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates Ltd. - Phase II - Request for
Reduction in Securities.
Motion No. CW-12
Moved by Fountain, Seconded by Crawford
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It is recommended that Report No. EES 2004-05, Keith Mathieson, Director of
Engineering and Environmental Services, re: Arbourwood Estates Ltd. - Phase II -
Request for Reduction in Securities be received and adopted; that the Treasurer be
authorized to reduce the securities for Arbourwood Estates Ltd. (Phase II) in the
amount of $46,746.67, with the Township retaining $364,785.64 upon receipt of a
satisfactory statutory declaration of accounts paid; and further that Arbourwood
Estates Ltd. be notified of Council's decision.
Carried.
b) Report No. EES 2004-06, Keith Mathieson, Director of Engineering and
Environmental Services, re: Heights of Moonstone Subdivision - Request for
Reduction in Securities.
Motion No. CW-13
Moved by Hughes, Seconded by Hough
It is recommended that Report No. EES 2004-06, Keith Mathieson, Director of
Engineering and Environmental Services, re: Heights of Moonstone Subdivision -
Request for Reduction in Securities be received and adopted, that the Treasurer be
authorized to reduce the Letter of Credit for Bachly Investments Inc., by
$157,410.77, with the Township retaining $205,304.23; and further that Bachly
Investments Inc., be notified of Council's decision.
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Carried.
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Committee of the Whole Meeting - January 28, 2004
c) Report No. EES 2004-07, Keith Mathieson, Director of Engineering and
Environmental Services, re: Fairway Forest Development (Terra Ridge
Developments Inc.) - Request for Reduction in Securities.
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Motion No. CW-14
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. EES 2004-07, Keith Mathieson, Director of
Engineering and Environmental Services, re: Fairway Forest Development (Terra Ridge
Developments Inc.) - Request for Reduction in Securities be received and adopted; that
the Treasurer be authorized to reduce the Letter of Credit for Terra Ridge Developments
Inc. by $126,152.74, with the Township retaining $102,334.27; and further that Terra
Ridge Developments Inc., be notified of Council's decision.
Carried.
d) Report No. EES 2004-08, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates Limited (Phase III), Subdivision
Agreement - pt. Lot 2, Range 2, Being Part 1, 51 R-29258, Save and Except Parts 1
and 2, 51R-29574, Being all of PIN #58552-0284 (Lt).
Motion No. CW-15
Moved by Hughes, Seconded by Hough
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It is recommended that Report No. EES 2004-08, Keith Mathieson, Director of
Engineering and Environmental Services, re: Arbourwood Estates Limited (Phase III),
Subdivision Agreement - pt. Lot 2, Range 2, Being Part 1, 51 R-29258, Save and Except
Parts 1 and 2, 51R-29574, Being all of PIN #58552-0284 (Lt) be received and adopted;
that the Township enter into a Subdivision Agreement with Arbourwood Estates Limited
to develop Phase III; that the Clerk prepares the appropriate by-law for Council's
consideration; and further that the Developer be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2004-01, Ron Kolbe, Director of Building and Planning, re: Building
Report - December and Year to Date 2003.
Motion No. CW-16
Moved by Hough, Seconded by Buttineau
It is recommended that Report No. BD 2004-01, Ron Kolbe, Director of Building and .
Planning, re: Building Report - December and Year to Date 2003 be received.
Carried.
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Committee of the Whole Meeting - January 28, 2004
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b) Report No. PD 2004-01, Andy Karaiskakis, Junior Planner, re: Committee of
Adjustment Decisions from January 15, 2004.
Motion No. CW-17
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. PD 2004-01, Andy Karaiskakis, Junior Planner,
re: Committee of Adjustment Decisions from January 15, 2004 be received.
Carried.
c) Report from the Meridian Planning Consultants Inc., January 9, 2004, re: FSP
Holdings Inc. (Settlers Ghost), P-158/03, East Half of Lot 41 and Part Lot 42,
Concession 2 (Medonte).
Motion No. CW-18
Moved by Buttineau, Seconded by Hughes
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It is recommended that the Report from the Meridian Planning Consultants Inc.
dated January 9,2004, re: FSP Holdings Inc. (Settlers Ghost), P-158/03, East Half
of Lot 41 and Part Lot 42, Concession 2 (Medonte) be received and adopted; that
the revisions to By-law 2002-012, as requested by the OMB, be endorsed; that the
necessary By-law to repeal By-law No. 2003-118 be brought forward for Council's
consideration; and further that the OMB be notified accordingly.
Carried.
10. IN-CAMERA:
Motion No. CW-19
Moved by Fountain, Seconded by Crawford
It is recommended that we do now go In-Camera at 1 :25 p.m. to discuss Legal,
Property and Personnel Matters.
Carried.
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Committee of the Whole Meeting - January 28, 2004
Motion No. CW-20
Moved by Marshall, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 2:07 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter (County of Simcoe).
Discussion.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-21
Moved by Buttineau, Seconded by Hough
It is recommended that Confidential Report No. TR 2004-04, Paul Gravelle,
Treasurer, re: Legal Matter (Education Development Charges) be received and
adopted.
Carried.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
This item was deferred to February 4, 2004 Council meeting.
d) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-22
Moved by Buttineau, Seconded by Hughes
It is recommended that Confidential Report No. ADM 2004-006, Marilyn Pennycook,
Clerk, re: Property Matter [Between Lots 20 and 21, Concession 14 (Part 2 51 R-
32464)] be received and adopted.
Carried.
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Committee of the Whole Meeting January 28, 2004
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e) Mayor J. Neil Craig, re: Property Matter (Facility Acquisition).
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Discussion.
11.ADJOURNMENT:
Motion No. CW-23
Moved by Hough, Seconded by Hughes
It is recommended that we do now adjourn at 3:20 p.m.
Carried.
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Mator, J. Neil Craig
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Committee of the Whole Meeting - January 28, 2004
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