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10 13 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Wednesday, October 13, 2021 8:30 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately Following Closed Session Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public with safety measures in place including: mandatory masks/face coverings; COVID-19 health screening; and social distancing. Taking into consideration positive COVID-19 cases in Simcoe Muskoka and beyond, and contagious transmission of the COVID-19 Delta variant, whenever possible, residents and business owners are encouraged to utilize online and telephone services for Township related business. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or DS Committee Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: Page 1 of 198 Council Meeting Agenda - October 13, 2021 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO; and Michelle Jakobi, Director, Environmental Services re- Solicitor-client privilege (Skyline Wastewater Treatment Plant). d) Andria Leigh, Deputy CAO/Director, Development Services re: Solicitor-client privilege, Education or Training of Members (Land Annexation). 5. Minutes of Council and Committees: 6 - 67 a) Minutes of Joint Accessibility Advisory Committee meeting held on Thursday, August 19, 2021 . 68 - 78 b) Minutes of Council meeting held on Wednesday, September 22, 2021 . 6. Recognition of Achievements: 79 a) Correspondence dated September 28, 2021 from Association of Ontario Road Supervisors (AORS) re: Certified Road Supervisor Intermediate Certification for Scott Thomson, Operations Technical Coordinator. Page 2 of 198 Council Meeting Agenda - October 13, 2021 7. Public Meetings: None. 8. Deputations/Presentations: 80 - 84 a) 10.00 a.m. Michael Weinberg, BBS Investments Inc. re: Request to Waive or a Relaxation of Development Charges, 53 Jamieson Drive. 85 - 88 b) 10:10 a.m. Mark Vandenberg, General Manager & Technical Sales, Bateman Manufacturing re: Request for Bateman Manufacturing Development Fee Repayment Plan. 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 89 - 92 a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale of Part 2 of 739 Horseshoe Valley Road and Part 1 of 3387 Line 4 N, Township of Oro- Medonte, County of Simcoe. 93 - 110 b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Services re: Winfull Development/Guthrie Industrial Park — Update on Fire Suppression Requirements. 111 - 116 c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote Work Policy. 11. Reports of Municipal Officers for Information Only: 117 - 118 a) Robin Dunn, CAO re: Update on COVID-19 Actions. 119 - 155 b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: Corporate Projects Status Update — July, August 2021. 156 - 169 c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School Board Elections Voting Method Options. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates Page 3 of 198 Council Meeting Agenda - October 13, 2021 on the activities of the County of Simcoe and the Township's Partners and Agencies. 170 b) Mayor H.S. Hughes re: Request for Letter to Ministry and County of Simcoe. 171 - 172 c) Councillor Keane re: County of Simcoe, Automated Cart Collection System. 13. Announcements: 14. Consent Agenda: 173 - 174 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Media Release dated October 5, 2021 re: Township of Oro-Medonte Requests Input into Development of a Parks and Recreation Master Plan. 2. Township of Oro-Medonte, Media Release dated October 7, 2021 re: Rogers Hometown Hockey is coming to Oro-Medonte November 6-8, 2021 . 175 - 182 b) Nottawasaga Valley Conservation Authority re: Minutes of August 27, 2021 and Highlights of September 24, 2021 meetings. Staff Recommendation: Receive for Information Only. 183 - 186 c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Library Board Meetings. Staff Recommendation: Receive for Information Only. 187 - 188 d) Correspondence dated September 17, 2021 from the Township of Scugog re: Structure Inventory and Inspections. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. 189 e) Correspondence dated September 17, 2021 from the City of Sarnia re: Renovictions. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. 190 - 191 f) Correspondence received September 15, 2021 from The Honourable Lisa MacLeod, Minister of Heritage, Sport, Tourism and Culture Industries re: Roadmap to Reopen Followup. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 192 - 196 a) Correspondence dated September 24, 2021 from Melissa Carruthers, Severn Sound Environmental Association (SSEA); and Bill Thompson, Lake Simcoe Region Conservation Authority (LSRCA) re: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07, Written Comments due by Friday, October 29, 2021, Request for Council Resolution. 197 b) Correspondence received September 29, 2021 from Ian Clark re: Request for Interest Relief, 272 Line 2 South. Page 4 of 198 Council Meeting Agenda - October 13, 2021 16. Notice of Motions: None. 17. By-Laws: None. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 198 a) 2021-112: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 13, 2021. 20. Adjournment: a) Motion to Adjourn. Page 5 of 198 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Report Accessibility Advisory Committee COUNTY OF Thursday, y, August 19, 2021 ^ Electronic �t Chair: Doug Mein u Members Present: Councillor Barry Burton; Member Liz Grummett; Member Susan Hamer; Member Doug Mein; Township of Springwater Councillor Anita Moore; and Township of Oro-Medonte Councillor Shawn Scott Members Absent: Member Jan Dobson-Rose; Member Fred Heyduk; Township of Adjala-Tosorontio Councillor Ron O'Leary; and Township of Tay Councillor Sandy Talbot Staff Present: Jennifer Marshall, Deputy Clerk, Township of Springwater; Cyndi Bonneville, Clerk, Township of Tay; Janette Teeter, Deputy Clerk, Township of Oro- Medonte; Yvonne Aubichon, Clerk, Township of Oro-Medonte; Dianne Gould-Brown, Clerk, Township of Adjala-Tosorontio; John Daly, County Clerk; Andrea Fay, Deputy Clerk; and Jessica Haley, Council and Committee Coordinator Also Present: Marie DiPoce, Permit Coordinator Building Official, Township of Adjala-Tosorontio; Shaylin Whitehead, Building Assistant, Township of Adjala- Tosorontio; Bryan Anderson, Manager of Parks, Recreation and Facility Services,Tay Township, Heather Delong, Branch Librarian, Tay Township; Deputy Mayor Gerard LaChapelle, Library Board Member, Tay Township. 1 . Call to Order The Chair called the meeting to order at 10.00 a.m. 2. Approval of Agenda Resolution AAC-14-21 Moved by: Member Susan Hamer Seconded by: Township of Oro-Medonte Councillor Shawn Scott That the agenda for the August 19, 2021, meeting of the Joint Accessibility Advisory Committee, be approved. CARRIED 3. Disclosure of Pecuniary Interest There were no disclosures made. Page 6 of 198 Page 1 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 4. Presentations and Delegations There were no items for this portion of the agenda. 5. Items of Reference 5 - 7 5.1. Workplan AAC 2021 Workplan 6. Consent Items There were no items for this portion of the agenda. 7. Matters for Consideration Township of Springwater 9 7.1. Township of Springwater - Anten Mills Community Centre Walking Trail Proposal Anten Mills Community Centre - Proposed Walking Trail Recommendation AAC-15-21 Moved by: Simcoe County Councillor Barry Burton Seconded by: Township of Oro-Medonte Councillor Shawn Scott That the Joint Accessibility Advisory Committee, on behalf of the Township of Springwater, receive the verbal presentation from the Deputy Clerk regarding the Anten Mills Community Centre, walking trail proposal, dated August 19, 2021 ; and, That staff proceed with the trail design, in accordance with the Accessibility for Ontarians with Disabilities Act. CARRIED Township of Tay 11 - 20 Facility Review Checklist (Item added August 17, 2021) Facility Review Checklist Page 7 of 198 Page 2 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 21 - 28 7.2. Virtual Facility Review - Tay Township Public Library - Victoria Harbour Branch Presentation - Victoria Harbour Branch - AAC Facility Review 29 - 46 7.3. Virtual Facility Review - Tay Township Public Library - Port McNicoll Branch Presentation - Port McNicoll Branch - AAC Facility Review 47 - 53 7.4. Virtual Facility Review - Tay Township Public Library - Waubaushene Branch Presentation - Waubaushene Branch - AAC Facility Review Recommendation AAC-16-21 Moved by: Township of Springwater Councillor Anita Moore Seconded by: County of Simcoe Councillor Barry Burton That the Joint Accessibility Advisory Committee on behalf of the Township of Tay, receive the presentations dated August 19, 2021, from the Tay Township Clerk and staff regarding the accessibility of public libraries at the Victoria Harbour, Port McNicoll and Waubaushene branches. CARRIED Township of Adjala-Tosorontio 55 - 67 7.5. Virtual Facility Review - Township of Adjala-Tosorontio - Accessibility Upgrades to 3 Municipal Public Parks (Wardens' Park, Lisle Memorial Park, and John O. Irwin Ball Park) Presentation - Accessibility Upgrades to 3 Municipal Public Parks - AAC Facility Review Recommendation AAC-17-21 Moved by: Member Liz Grummett Seconded by: Township of Oro-Medonte Councillor Shawn Scott That the Joint Accessibility Advisory Committee on behalf of the Township of Adjala-Tosorontio receive for information the presentation dated August 19, 2021 , from the Permit Coordinator Building Official of the Township regarding proposed facility upgrades at Warden's Park, Lisle Memorial Park, and John O Irwin Ball Park. CARRIED Page 8 of 198 Page 3 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 8. Other Matters for Consideration Councillor Barry Burton advised that he serves as a Provincial Commissioner for the Niagara Escarpment Commission and informed the Committee that at a recent meeting a motion was passed to permit a family to build a secondary suite for a person requiring greater accessibility, though secondary suites are not typically permitted within the Niagara Escarpment. Councillor Barry Burton announced that the Township of Clearview recently passed a motion in principle which allocates 5 million dollars to modify the small halls to meet the modified facility accessibility design standards. 9. Confidential Matters for Consideration There were no items for this portion of the agenda. 10. Adjournment Resolution AAC-18-21 Moved by: County of Simcoe Councillor Barry Burton Seconded by: Township of Springwater Councillor Anita Moore That the August 19, 2021 , meeting of the Joint Accessibility Advisory Committee, be adjourned at 11.29 a.m. CARRIED THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE COUNTY COUNCIL. Page 9 of 198 Page 4 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... C 0 E � 0 tm tm tm tm O O O O 0 d c c c c a) c +; ~ O O O O O O c o a) 0 Q � fL � n c � Q U • ) ca '�0 c L- o S o a � n y ~wc0a Qa a) � � vi ai aL) 0O w ca - 2 Co a w EO 5 cQ 'Co �a) c6 ` v o a U O > � ` EL0UCoa) �U � v E � � �o � a) O O C', C O C � 0 2 n O o U nc O C O U5 O 7 a? 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County of Simcoe - Web Map �6Y t PI I �d 1 �x } `i. i . * r �t This map,either in whole or in part,may not be reproduced without the written authority fromO The Corporation of the County of — Simcoe.This map is intended for personal use,has been produced '� ad*AJ r O using data from a variety of sources and may not be current or © ry ry ^ �m �,7 � ■ �� . accurate. Produced(in part)under license from:O Her Majesty the 20 `t '*l'�1J S Queen in Right of Canada,Department of Natural Resources Queens Printer,Ontario Ministry of Natural Resources:0 Teranet 1 :2,257 Aug 12,2021 Page 13 of 198 Page 9 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... County of Simcoe /Township of Springwater/Township of Tay Township of Oro-Medonte /Township of Adjala-Tosorontio Accessibility Facility Review Checklist Facility Name: Facility Address: Date of Review: Completed By: Accessible Approach and Entrance Equitable Use ❑ Is there an accessible route from the street that is the same for everyone? ❑ Is the accessible route from parking the same for all users? ❑ Is the main entrance the same for all users? ❑ Is the design appealing, with accessibility well-integrated into the design? ❑ Are sidewalks level? ❑ If there is curb cuts, are they clearly marked in yellow? Flexible Use ❑ Is there more than one way to enter the building? ❑ If there is a ramp, are there also stairs that are designed according to Ontario Building Code requirements? Simple and Intuitive Use ❑ Is the route to the building easy to find and use? ❑ Is the entrance easy to find? ❑ Can you see vertical transportation options, such as elevators, from the entrance? ❑ Are vertical transportation options clearly marked with directional signage? Updated: November 2020 Page 1 of 10 Page 14 of 198 Page 11 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Perceptible Information ❑ Is there exterior signage, and is it usable by all people? ❑ Is good lighting available? ❑ Is the building directory easy to find, if applicable? Tolerance for Error ❑ Is the path of travel free of danger from cars? ❑ Does the path avoid unexpected level changes? ❑ Is there shelter at the entrance for use in bad weather? Low Physical Effort ❑ Are the routes to entrances efficient, minimizing wasted effort? ❑ Can all people easily use both inside and outside doors? Size and Space for Approach and Use ❑ Can outside building areas be used by all people? ❑ Is there room to exit a vehicle, if using an assistive device such as a scooter or wheelchair or if carrying large packages? ❑ Is accessible parking spaces clearly identified with appropriate signage? ❑ Is the parking lot pavement smooth and level, without major cracks and bumps? ❑ Is there a designated service animal relief area? Comments: Updated: November 2020 Page 2 of 10 Page 15 of 198 Page 12 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Access to Goods, Services, Programs, and Activities Equitable Use ❑ Is the same, accessible route to the lobby and throughout the building available to everyone? ❑ Can all public spaces be used by everyone? ❑ Can seating be used by everyone? ❑ Does seating contrast with walls, floors and surrounding area? ❑ Are glass doors or large windows clearly labelled? ❑ Is there quiet space available for discussions, if required? ❑ Is there space near the entrance for customers to park scooters? ❑ Are floor mats placed where necessary and well secured? ❑ Do stairways have sturdy handrails? ❑ Are stairs safe and wide enough? ❑ Are the colours of doors and/or doorframes in hallways contrast with the colours of the walls? ❑ Is the flooring non-slip and non-shiny? ❑ Are hallways wide enough for walkers or wheelchairs? ❑ Can the entrance to each space be accessed by everyone? ❑ Can everyone make use of tables, counters, and controls? ❑ Is the design appealing to all users? ❑ Is the air quality satisfactory for all users? ❑ Are accessible features built into the overall design scheme? Flexible Use ❑ Does the interior route provide choices to users? (For example, if there is an elevator or escalator, are there also stairs designed according to Ontario Building Code requirements?) ❑ Are seating options varied (mix of heights, movable)? ❑ Can daily users adjust temperature controls in their local area? Updated: November 2020 Page 3 of 10 Page 16 of 198 Page 13 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Simple and Intuitive Use ❑ If there is more than one floor, is there a consistent layout? ❑ Are routes through the building easy to find? ❑ Are elevators and other key areas visible or clearly marked? ❑ Does signage address a wide range of literacy skills? Perceptible Information ❑ Does the building information system use a mix of symbols, print, and/or tactile methods to present vital information? ❑ Do all rooms have signage in accessible formats with good contrast? ❑ Is the signage readable under a range of conditions? ❑ Are building acoustics designed for effective communication? ❑ Is there background music? If so, is it low enough in volume so customers can hear conversations clearly? ❑ Is good lighting available? ❑ Are emergency alarms visible to people who have hearing loss? ❑ Are emergency maps or exits accessible for all people? ❑ Is there a designated medication administration site with a sink for handwashing? Tolerance for Error ❑ Are hazardous elements eliminated, isolated or shielded? This includes: • Staircases (especially the undersides)? • Hanging signs or structural elements? • Access to dangerous areas? ❑ Is the route efficient, minimizing wasted effort? ❑ Are there places to sit and rest along long corridors? Are there railings? ❑ can doors and windows be opened easily? Updated: November 2020 Page 4 of 10 Page 17 of 198 Page 14 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Can people using wheelchairs, scooters, walkers and strollers enter and exit easily? ❑ Within each area, is there a clear line of sight to important elements for any seated or standing user? ❑ Can all components be used by people of different heights? ❑ Can all controls be reached and used by people with varied abilities? ❑ Is there adequate space to use equipment (walkers, strollers, etc.)? Comments: Updated: November 2020 Page 5 of 10 Page 18 of 198 Page 15 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Usability of Restrooms Equitable Use ❑ Is a restroom with accessible features located as conveniently as other restrooms? ❑ Is the accessible design appealing to all users? ❑ Are accessible features built into the design? ❑ Is the air quality satisfactory for users (well vented, limited scented products, etc.)? Flexible Use ❑ Is there a family restroom that parents with children and others needing help can use? Simple and Intuitive Use ❑ Is the route to the restroom easy to find and use? ❑ Is the entrance easy to find? ❑ Are the soap dispensers and faucets well placed and easy to use? Perceptible Information ❑ Is the restroom signage usable by people with low or no vision or limited literacy (including pictograms)? ❑ Is good lighting available? Tolerance for Error ❑ Have tripping hazards been eliminated? ❑ Are all fixtures free from objects that block and limit their use? ❑ Are heated pipes shielded to prevent burns? ❑ Can toilet stall doors be closed and locked with limited manual dexterity? Updated: November 2020 Page 6 of 10 Page 19 of 198 Page 16 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... ❑ Can people with children and using equipment easily get in and out of the stall? Low Physical Effort ❑ If there are multiple floors, is an accessible restroom on each floor? ❑ Does the route to the restroom minimize wasted effort? ❑ Can the door be opened with ease by people with limited strength? ❑ Can all controls be operated with ease by people with limited strength? ❑ Are there grab bars in the accessible toilet stall? Size and Space for Approach and Use ❑ Can the features be used by people of different heights? ❑ Does the stall door provide room to enter and exit if using any equipment, or carrying packages, luggage, etc.? ❑ Is there room for a helper or parent in the toilet stall? ❑ Is the space free of obstacles that interfere with use (trash receptacles, supply storage)? Comments: Updated: November 2020 Page 7 of 10 Page 20 of 198 Page 17 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Additional Access Equitable Use ❑ Are drinking fountains reachable by children, people of various heights, and seated individuals? ❑ Are accessible features built into the design? Flexible Use ❑ Are public telephones useable by people at different heights? Simple and Intuitive Use ❑ Are drinking fountains and public telephones readily found? Perceptible Information ❑ Is signage provided in legible fonts and pictograms? ❑ Is good lighting available? ❑ Does the acoustic environment allow for effective telephone use? Tolerance for Error ❑ Does the position of drinking fountains, telephones, etc. avoid hazards? ❑ Are protruding objects shielded? ❑ Does the location of public telephones assure some level of privacy? Low Physical Effort ❑ Are the fountains, telephones, etc. easy to use by people of various heights? ❑ Are there places to sit while using the public telephones? Updated: November 2020 Page 8 of 10 Page 21 of 198 Page 18 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Size and Space for Approach and Use ❑ Does the placement of the fountains, telephones, etc. allow for use by a person using any equipment? Comments: Additional Comments and Notes: Updated: November 2020 Page 9 of 10 Page 22 of 198 Page 19 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Note: These questions were adopted from the Accessibility Directorate of Ontario's Guide "Making Accessibility Happen: Your Guide to Serving on a Municipal Accessibility Advisory Committee" and the Principles of Universal Design by the Global Universal Design Educator's Network (GUDEN). The seven principles of universal design are described below: 1. Equitable Use The design can be used by people with diverse abilities. 2. Flexible Use The design accommodates a wide range of individual preferences and abilities. 3. Simple and Intuitive Use The design is easy to understand, regardless of the user's experience; knowledge, language skills or level of concentration. 4. Perceptible Information The design communicates necessary information effectively to the user regardless of other conditions or the user's abilities. 5. Tolerance For Error The design minimizes hazards and the adverse effects of accidental or unintended actions. 6. Low Physical Effort The design can be used efficiently and comfortably with a minimum of fatigue. 7. Size and Space for Approach and Use Appropriate size and space is provided for approach, reach, manipulation, and use regardless of user's body size, posture or mobility. Updated: November 2020 Page 10 of 10 Page 23 of 198 Page 20 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... N aJ t qOp U U O � O N 0 U aJ O L O O O L O _0 -0 •0 i L X N � ro O N — a� N N U cn _0 aJ aJ 4--+ L U +� a, L O O 4- 0Q . E _0 v rq O v V T O Ln U aj L Q co O ai Qj -0 0 }' > Ln t aJ L aJ O N C > O N N U r- C: an N C 0 O can N Ov 4 T i or- N .� OU O N i.i ate-+ cn aJ a J . m l D O V) O �o a �^! N r e Page 24 of 198 Page 21 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... L O O o O E -0 O >. O i r o T - _0 E o — —� p U O (Ij N o -0 o 4- UO 4- E Qj9 L A O L O -0 O t:� C: O L E -6 O L 0 O 00 > U Qj � 3 E E O N N U -0 O 3 E N N cTo O 3 a-+ O +O N N -0 L O t O -0 a-+ 0 N L- � E a2 o O O or O E }' _0 O 0 � Qj L 0 O U L PII.��gjl Q t co I, n >' N T N i ~ N -0 4 N > N a-+ co E E E � LnLn 0 o Qj O m N .N L L I., u N " O O a-�+ s.n U U U i N 'Q .Q .Q ro 0 4- u- L" r,4 m � Page 25 of 198 Page 22 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... y f -------------------- 00 Q Q N a � QJ - N O � —0 N 4- Qj L Qj 4- a L 0 L O W N c0 c0 3 QJ 14 , T O co � 3 O — L � QJ t � L O N t QJ Ln L QJ U +� m X QJ m Z Page 26 of 198 Page 23 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... I dt t E I. o L Y LL O U t U r— N ^ O Qj Qj L �I o L L O 4- X W Page 27 of 198 Page 24 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Ln a� U f0 E O O L t N f0 f0 X N L c0 _ N . 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Amer, ail a,ll, I [[€C Y I IIIIPIIp�€�111 f��i - €fj v Ln t' 0 4 O 1 2W V) U -0 V) VI a O -0 a+ Q O � O O O N N U N , N -0 iJ N 'n c0 N �0 U t N ++ N J Ol Ln p `n N O Ln Ln Ln an W i - a) C: = roo O N O Ln4- M O Q 'n `n N 3 O W L cn 4- C O co t N t i� QJ f0 +- U N N � � O f0 Q L.L CD Page 33 of 198 Page 30 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... aJ aJ '> t O +, L O Q L v U_ QJ fo fo fo N L 0 N Q ° U -0 E +J N N co _0 °J +1 aJ +� Q Qj o 0 +� E O an � L aJ N O O `� a) -0 O O � Ln a, O T 14'= 'Ln co N +- 4 �O C: 4- O Q O O Qj Qj qp L - Qj 4- (o L N aA 4- O w N u- cn E 0 � r r 1 Page 34 of 198 Page 31 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... aj W U L 42 O Ln E L O p �. _0 n, t N cn N of -0 �_ co � O t U aj t E b Ln 3 O - Q u � Z O N > 4— c� O � L � Qj Qj Ln N 3 E 3 ° o -- U N N U L cn -0 4- N O T O -0 U i - O a-+ 4- N O Ln Ln n i -0 Qj = ++ - L a p co N t E aI — N O N L a-+ O t co - dA a ' T +- 4- co cn O 4J s N U 3 t O dA +-+ N in -0 3 U dA U }, ®' cn 4- O — U O O s A.l f�"�, O co N N 4- Li) � f0 dA .M, Z3 of O -6 Ln }, �_ of �� .--. � � � 0 U >. — 61 0 Qj 3 t 3 X Lnaj a� O 4J t .> p co O cn > }' N L 4- _0 -0 U f0 (0 N t p E N � N L N c�0 4— Qj a� V N O —U 4--+ O } Q X .— U a-+ N 1 LnL L _0 O cn co N p p -0 -0 p +�+ p ++' C N 4- -0 U Q Ln Page 35 of 198 Page 32 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 0 0 E 0 aj aA L 0 V) aj > aj L aj 0 0 4- aj 3 L 4- UO Page 36 of 198 Page 33 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 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L O O aJ L t aJ U t C: a-'' f0 '� L p � a-+ QJ t N a+ N O +, L O O 4- YE, E O N cY,L Qj L V a' U E m O Q N 41 0ate-+ �O _ U U � N L O : O dA rp p c0 E L � 41 �`d E � U O � � O co Q 41 t L O dA N Ln L N co _0 Qj 4- 0 -- O O N i 4J coif Q C � - O O c0 a-+ L 4J c0 4- 0 c0 41 _0 ro E Ln C: L N Q t L 41 - Ln 41 ate-.+ a' U N N U f6 o N •N 4- � Qj 1) c O t r i N CO cn i- Page 39 of 198 Page 36 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... t an aJ L °J O _ O d O t -0 O +� L E � O N c0 _0 }' O O O _0 N t L 4J Ua-+ co N dA '1 u1 ate-+ O 1 N t t = aA a }, Z3 4- 4- 0 N O E 4- O +-+ � � O � L E L-` O U `_. O f0 OO QJ a- t t � a- dA - O C: O ++ . U U O c0 4J O 4J cn N LL 4 � b!J N ./� k Q E ro E O O _0 N Ln co N aJ E u O O co U - O > Q ro N N N N .N N v v aJ LL 0- A ®tee N �i N m Page 40 of 198 Page 37 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 3 3 t an a� t N N O Q a o _ L O T Z N co p 4- 3 O L 4- _ C:Qj +� U � a_+ N 3 t a- a-+ N Q L d O cn O N U X N T m U _0 N U dA fo N Qj N }' N > O O fo E u E N -- O °' 0 0 3 O L "Z aj o t .b.0 L O N — - N t O t N a-+ �O .N _ N C: -0 E O p .3 N +1 -0 ate-+ N N } N O U -- O N U fo DD N U N zzj- ro W ro�} N 00 .Qj OC co CO -0 Page 41 of 198 Page 38 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... 00 o Qj - O aj V) L t U •— !;�' E t O rp O _ -- 0 Ln Qj aj +� o E I — Ln U aj E 'Q o �' N t O 4 N O -+ dA 0 -0 � n Q i °Q v Q — 4- � Q = U V) N Q T N V) a+ 1 L O N L N O O O -0 _0 Qj U4 O N O U Q co O QJ 0O O 4- ' N E Nn la __��' _, O ++ _..- ate-+ � N E E U O O > O cn Z3 O O } E ELn t Q N 4--+ O O cn O 4- U L a+ 's U U t c0 L W O L L,) O Z3 4- hA .. N O V)aj c0 cn +� ups �99 Q O ' . Y (0 +�+ +�+ Page 42 of 198 Page 39 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... O 4- +, aj aA / U U U L- N _ o 4- a-+ O � N 3 +- `y O Ln E 4J Ln -0 co U T O N _0 O +., +� O _0 r N co V C: Ln N +, L V O +2 E X ro f - E `~ OW --- O O 0- 0 L O t N O N 4- � co co N Q M -0 Z3 L � O -0 N �J N U N +, -0 t LnC: a� N t � N U +�+ U O N � N } O +>�+ QJ X Ln Ln co U N fo L fo L O I ° x 3 t o Q aA L N t � 4- i Page 43 of 198 Page 40 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Ln aj _0 N N C: N _0 O L C: +1 Z3 N U a..+ U N O N 4- - N f0 > N L N (�0 0 U 0 O O N N C: -0 U _0 co N E t Ln +� E t O O o Ln O -0 Ln O W w .� - E E -wo o E U `� _0 o : o t Ln W 3 o o E MOM o Lnaj O E U -0 o 4 U b. 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Qj E > �I O r , O _0 _0 C: IIQj ro N N t N p0 } n N s +' N N U U Q Ln Q w I, N N Il E b O O T .- E }' O O t E O cn E O � Qj ` aj 4- QjQj (IJ > 4 � Page 45 of 198 Page 42 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... aj aj Un aj Qj L ` an N Ln 3 O t - N °' Q U O 4- _0 --- V) cn co N N 3 O 0� Q N 4- O a-+ 0 L co N N +� L cn O N t T Q a-+ +, O L -0 Z O N -0 Q U L O ate-+ O O OL .N - N N E T 0- O Z, U O U L U E O E O N O O }' _0 L C: E N VI O +�+ E L 3 E O N U }' O 4- `•L- O O - OL O L, a-+ �� ate+ LO N C O C � ate " -+ +� c0 3 E .� t � E I -0 L N -5r2 'i� t� aJ aj - O v 3 L ° — U ' O m >� 0_ U_ QJ N N (0 Q Z3 N N U c—I L 1 O O -0 ri d 0 Q n- Page 46 of 198 Page 43 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... Qj a� Qj L an V) Qj aA t U L O N Q I •� f N b.0 O O 4- Qj L Z3 zz X Qj vi L i _0 O C: O co -0 _ L O ^ O :1- _ i;-- w : Z3 Z3 +J 0 .0 b.0 N Lr) Q) -0 r-I L — Qj QJ N t — 4- N cn t N Qj dA Qj Z3 N O E 1 4- _0 O cn C: 0 cn ro Qj Qj U -0 4- T � +_+ X � Lr1 4- � _ + O U v { T y (n ate-+ f0 ro 49 Qj Z3 N �f U E ro t L O 4- 0 O aAt O UV > � 00 i �+ -0 Qj �. � QjW Qj LLn n 3 _0 Qj O O U U a Q Page 47 of 198 Page 44 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... U CO Q) Qj N Qj Ln Qj Ln v� U N N N a..+ I N N N � f0 Ln L Z3 l'1 CC� J U Page 48 of 198 Page 47 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... r r { j N U _0 N � f0 Qj N � U C: _0 N fro 7/5 QJ 4- t N O y� i - O N _0 Ln I J Z a-.+ E . . — � f � � °' f � llll �f L T t I 0 i � �a* cn � ++ e 'F O oLn Q W L « O O - -- -- -- 3 U i -0 a� rbp a� ro W W u w O W Z3 .� O m ro - o � .N aj — dA OQj 3 N O _0 C: _0 N L C: T > O j L L Ln N — co Qj aJ " fo O QJ N L U +, aA Ln Nco Ilrjliil I I I I i I I �e �`, N N i ate.., jlldl�l� MOW - a Page 49 of 198 Page 48 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... a� Ln N O Ln L Ln X Q +� -0 _ O >z E Y 0 00 > �O +O-+ p 3 L 41 E_ N 41 cn 3 N _0 i w " co 4- OL co O: - O: a sw W I � 1 Page 50 of 198 Page 49 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... U f0 a..+ N QJ t QJ QJ Qj - - QJ Q ivy O m aJ Qj - co vi U � can QJ - �� O O i i II Qj Qj t QJ N QJ Qj -0 A\ L- U a+ U C =u N f0 O QJ QJ -0 > a- c/f f0 N a..' t QJ C: (J O Q Ln QJ Q) L L N }- Q) U L +- O v 1 — 1 LL Page 51 of 198 Page 50 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... r � Qj L - � t Ln : 0 O Ov a-.+ VI ro N 11Qj U U L � U � •V N t -0 a. i N 0 r C: U i O _0 E L C: O a) co -+ N ate-+ N ,.7 O co � -0L L N N �+ 4 o � L N E O O O O L ++ -0 U _Ek. C Vf - .0 N N % U t U Z3 fo O L -0 N N Q t +� E -0 B rr�G b �O O N W a-+ Ln a-+ N N IiEz �! - Qj Vr Ln Iw co c N N 4J N Z3 4J M U L L � _- 4 Q U U t N _0 O L L N LL m cn i F Page 52 of 198 Page 51 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... t an O Qj t t N ®`1 of N 0� f0 t O of cn Q 3 � 4- cn f0 N Ln L 3 N Q LP1 O E L' C: O cn O }, V) QJ N c0 N aj _0Q co c� (UO U U 'Q N (n 0- t T LP1 t aJ O m ++ t O Qj IN dA W Ln O O b � O E cNi� U 0 QJ --- -- f0 N Zi f6 Q W O Ln L __\ 0 }, EIj c }t�v t U L � O .� co -0 U N .C_ N N J - - UO O L, O U Ln a-' O co f0 '} N 0 X 4J f0 L Y O } QJ E OQj Q co I can O Qj N co ate+ QJ ate+ Q U U a, iU O L L U Un Page 53 of 198 Page 52 of 67 5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T... V) N V) s 1 U C X 0 N V) `� N � O c6 — -0 .0 X [� U cn V) Q � .7 CL cc _0 N v) V) i 0 s U 0 U _I_— +j E N N O 0 0 "O cn (IjE0- aj0- +1 O s E � 0 � � � V) V) 0 � vv = � O 0 S 0 -0 U i ^ N V) 0 v U �" 0 4A 0 -0 0 , S S C6 N • Page 54 of 198 Page 53 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... �t ICI'�- 'CI t AW �. C �t • •rl � t 0 • Page 55 of 198 Page 55 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... kL VMS ch ti y ti • • • •• 00 • c Cq • O cn CO LO LO 00 • w ' a • ' 3 a • • Page 56 of 198 Page 56 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... O ?: 4-1 C U U O O 0 U O O O +1 cn > U C/) O U _U O � O O U) U Q O O O O U O > } 0 Q) C Q) (7 +� Q) Q Q) cn E O U O O U U •� Q U O +� O O O E Q) � U E O > cn O Q Cn a_ OU C Q Q O CN ta7 d Page 57 of 198 Page 57 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... "Now 73 ED Q • • 1 a • • • 1 1 • • • • • • i • • i CO g N Y L ■ Q ^ ■ V_ LV • • , • m • LL _ o ❑ _ r C uo `F L7 M Y a � •� � -rs o U r w Page 58 of 198 Page 58 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... C=LL 1 "M in —g I EI°!j Irk. s1 e N — —/ _M[A LF �m J — � - - It US ® } �s ®, E,61 CO m e d z UO ❑ J Page 59 of 198 Page 59 of 67 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... � q ,, h Y a - w J E �1tir it a. r O ® M I d o 81 Z m � =d 31 Page 60 of 198 Page 60 of 67 s6 Minutes 2 Joint Accessibility Advisory Committee meeting held on 2. � .. . . � U. U. \ � � � \vm a \ ! � E \ L s / \ - . ƒ� 1 «- . ! o « Page e4,m Page e4e f. f t . K • �Y Ut Sg, • t .h' � ar�duv�- a �'ry��t � • � Zvs w P k ' r • t 5.a)Minutes of Joint Accessibility Advisory Committee meeting held on T... 1 •• 1 • Page 63 of 198 Page 63 of 67 s6 Minutes 2 Joint Accessibility Advisory Committee meeting held on 2. {�} Id # { / dk �4 \§} m! z ! f! -� § i! 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Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Andria Leigh, Acting CAO/Director, Development Services; Yvonne Present: Aubichon, Clerk; Shannon Johnson, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Michelle Jakobi, Director, Environmental Services; Derek Hnatiuk, Manager, Finance/Deputy Treasurer; Garry McCartney, Chief Building Official; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 44� 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 11 Page 68 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 4(A Motion No. C210922-1 Moved by Hough, Seconded by Keane Be it resolved that the agenda for the Council meeting of Wednesday, September 22, 2021 be received and adopted. Carried. 3. Disclosure of Pecuniary Interes None declared. --.1800aft— x ' 5. Minutes of Council and Committees- a) Minutes of Council meeting held on Wednesday, September 8, 2021 . b) Minutes of Special Council meeting held on Thursday, September 16, 2021. Motion No. C210922-2 is Moved by Scott, Seconded by DeSousa Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, September 8, 2021; b) Special Council meeting held on Thursday, September 16, 2021 be received and adopted as printed and circulated. Carried. Page 2 of 11 Page 69 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . 6. Recognition of Achievements: None. 7. Public Meetings: None. 9. Open Forum: One (1) individual provided comments with respect to Item 10d). 41%16 10.Reports of Municipal Officers for Action: d) FES2021-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED Community Placement. Motion No. C210922-3 Moved by Veitch, Seconded by Keane Be it resolved 1. That FES2021-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: AED Community Placement be received and adopted. 2. That Council approve the installation of the Save Station at the 4th Line Park. 3. That the Township take ownership of the unit after installation. Carried. dr"M"� a) Donna Hewitt, Director, Corporate Services re: Township of Oro-Medonte Corporate Strategic Plan [deferred from September 8, 2021 meeting]. Motion No. C210922-4 Moved by Keane, Seconded by Veitch Be it resolved 1 . That the draft Township of Oro-Medonte Corporate Strategic Plan as presented by John Naas, Blackline Consulting and Donna Hewitt, Director, Corporate Services be received. 2. That the Draft Strategic Plan, 2021-2023, be adopted as presented. 3. That the Draft Strategic Plan, 2021-2023 be made available to the public through the Township's regular means of communication. 4. That implementation be considered as part of future budget and performance management processes. Carried. Page 3 of 11 Page 70 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . b) OCS2021-24, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2021-11 —Administration Building Standby Generator Upgrade. Motion No. C210922-5 Moved by Scott, Seconded by DeSousa Be it resolved 1. That OCS2021-24, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2021-11 —Administration Building Standby Generator Upgrade be received and adopted. 2. That Tender OCS2021-11 —Administration Building Standby Generator Upgrade be awarded to Supply Point Inc. in the amount of $174,000.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. And that the Bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. c) FES2021-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Tanker 3. Motion No. C210922-6 "%Ih, % 1% Moved by Hough, Seconded by Greenlaw ' Be it resolved 1. That FES2021-6, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Tanker 3 be received and adopted. 2. That the provisions of By-Law No. 2004-112 be waived to permit sole sourcing of the project. 3. That the purchase be financed from the Vehicle Reserve Budget. 4. That the Fire Chief proceed accordingly and be authorized to sign the appropriate contract/agreement for the tanker replacement purchase. 1W Carried. Page 4 of 11 Page 71 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . f) DS2021-148, Andria Leigh, Director, Development Services re: Subdivision Agreement 2639025 Ontario Inc. (Automotive Innovation Park) Pt Lots 18 and 19, Concession 8 (Oro) Application: 2020-SUB-01. Motion No. C210922-7 Moved by Scott, Seconded by Veitch Be it resolved 1. That DS2021-148, Andria Leigh, Director, Development Services re: Subdivision Agreement 2639025 Ontario Inc. (Automotive Innovation Park) Pt Lots 18 and 19, Concession 8 (Oro) Application: 2020-SUB-01 be received and adopted. 2. That, upon approvals of the engineering drawings by the Township of Oro-Medonte, the appropriate by-law to authorize the execution of the subdivision agreement with 2639025 Ontario Inc. for the Oro Station Automotive Innovation Park subdivision comprised of 4 industrial blocks be brought forward to Council. 3. That the developer be advised of Council's decision under the Director, Development Services' signature. I'l<l Carried. g) DS2021-149, Andria Leigh, Director, Development Services re: Winfull Developments/ Guthrie Industrial Park — Storm Water Management (SWM) & Fire Suppression Requirements Update. Motion No. C210922-8 Moved by DeSousa, Seconded by Hough Be it resolved 1 . That DS2021-149, Andria Leigh, Director, Development Services re: Winfull Developments/Guthrie Industrial Park — Storm Water Management (SWM) & Fire Suppression Requirements Update be received and adopted. 2. That Council approve Option 6 as outlined in the Tatham Engineering Report(s) of July 22, 2021 and August 25, 2021 for the SWM Pond Retrofit. 3. That Council support, in principle, a proportionate cost sharing for (1) the SWM Retrofit Design and Construction Costs and (2) the design and installation of the Communal Water Tanks for Fire Suppression, with the Township contributing a proportionate share on behalf of external existing development (drainage area beyond the Guthrie Industrial Park as outlined in the Tatham report). 4. That staff prepare the necessary cost sharing agreements to be considered at a future Council meeting in October. 5. That staff report back to Council with the Tatham Engineering design and cost estimate for the communal water for firefighting. Carried. Page 5 of 11 Page 72 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . e) DS2021-147, Garry McCartney, Chief Building Official re: SUCI-33-Permitting and Inspections Project Update. Motion No. C210922-9 Moved by Greenlaw, Seconded by DeSousa Be it resolved 1 . That DS2021-147, Garry McCartney, Chief Building Official re: SUCI-33 Permitting and Inspections Project Update be received and adopted. 2. That Council authorizes the purchase of Cloud permit software as outlined in DS2021- 147. 3. That the Director of Development Services be authorized to execute the service agreement with Cloud Permit. Carried. 8. Deputations/Presentation b) Presentation by John Pappas, Aird & Berlis LLP re: Case Law Update re Municipal Property Tax Assessment of Aggregate Resource Operations. Motion No. C210922-10` --%,, Moved by Veitch, Seconded by Scott Be it resolved that the presentation by John Pappas, Aird & Berlis LLP re: Case Law Update re Municipal Property Tax Assessment of Aggregate Resource Operations be received. Carried. a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: 2nd Quarter (Q2) Statistics Update. � Motion No. C210922-11 Moved by Greenlaw, Seconded by Keane Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: 2nd Quarter (Q2) Statistics Update be received. Carried. Page 6 of 11 Page 73 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . c) Presentation by Michael Cleland, Steve Slawuta, RC Strategies; and Chris Bohme, B + H Planning & Landscape re: Parks & Recreation Master Plan. Motion No. C210922-12 Moved by DeSousa, Seconded by Hough Be it resolved that the presentation by Michael Cleland, Steve Slawuta, RC Strategies; and Chris Bohme, B + H Planning & Landscape re: Parks & Recreation Master Plan be received. Carried. 4. Closed Session Items: Mayor Hughes posed the question if any Council member deemed it necessary to go into Closed Session with respect to the staff report provided to Council under confidential cover, for information only. Members opted not to go into Closed Session as the members did not require additional information or clarification with respect to confidential Closed Session Item 4c). c) Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services re: Litigation affecting the municipality (Legal Update). Motion No. C210922-13 Moved by Keane, Seconded by Greenlaw` Be it resolved that the confidential memorandum correspondence dated September 22, 2021 from Robin Dunn, CAO/Andria Leigh, Acting CAO; and Donna Hewitt, Director, Corporate Services, and circulated under confidential cover, re: Litigation affecting the Municipality (Legal Update) be received. A N Carried. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) FI2021-16, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Properties Eligible for Tax Sale Registration. c) FI2021-13, Shannon Johnson, Chief Financial Officer/Treasurer re: Financial Executive Summary Report — Q1 & Q2 2021 . Page 7 of 11 Page 74 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . Motion No. C210922-14 Moved by Keane, Seconded by Greenlaw Be it resolved that the reports, as listed under Item #11 , Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO/Andria Leigh, Acting CAO re: Update on COVID-19 Actions. b) FI2021-16, Derek Hnatiuk, Manager, Finance/Deputy Treasurer re: Properties Eligible for Tax Sale Registration. c) FI2021-13, Shannon Johnson, Chief Financial Officer/Treasurer re: Financial Executive Summary Report — Q1 & Q2 2021. Carried. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S Hughes, Deputy Mayor Hough and Councillors Scott and Keane. 13. Announcements: The following members of Council provided Announcements: Mayor H.S. Hughes and Councillor Veitch. GNPMNRNmb� _N 14. Consent Agenda a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Thanksgiving Day, Monday, October 11, 2021 . b) Correspondence dated August 27, 2021 from Tay Valley Township re: Lottery Licensing to Assist Small Organizations. Staff Recommendation: Receive for Information Only. c) Correspondence dated September 9, 2021 from Municipality of Trent Lakes re: OHIP Eye Care. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. d) Correspondence dated September 10, 2021 from Stacy Patenaude, Manager, Government Affairs and Communications, Canadian Pacific re: Request for Support to Promote Rail Safety, September 20-26, 2021 . Staff Recommendation: Receive, Support, Advise under Mayor's Signature. Page 8 of 11 Page 75 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . Motion No. C210922-15 Moved by Hough, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Thanksgiving Day, Monday, October 11 , 2021. b) Correspondence dated August 27, 2021 from Tay Valley Township re: Lottery Licensing to Assist Small Organizations. Received for Information Only. c) Correspondence dated September 9, 2021 from Municipality of Trent Lakes re: OHIP Eye Care. Received, Supported, Advised under Mayor's Signature. d) Correspondence dated September 10, 2021 from Stacy Patenaude, Manager, Government Affairs and Communications, Canadian Pacific re: Request for Support to Promote Rail Safety, September 20-26, 2021. Received, Supported, Advised under Mayor's Signature. F"AVNN �� Carried. 15. Communications/Petitions: a) Correspondence dated September 14, 2021 from Harold and Sue Regan re: Request for Reimbursement for Minor Variance Application 2021-A-59, Harold and Sue Regan, 8 Simcoeside Avenue. Motion No. C210922-16 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That the correspondence dated September 14, 2021 from Harold and Sue Regan re: Request for Reimbursement for Minor Variance Application 2021-A-59, Harold and Sue Regan, 8 Simcoeside Avenue be received. 2. That the request for reimbursement for Minor Variance Application 2021-A-59, Harold and Sue Regan, 8 Simcoeside Avenue in the amount of $700.00 be approved. 3. That the applicants be advised of Council's decision under the Director, Development Services' signature. Carried. Page 9 of 11 Page 76 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . 16. Notice of Motions: None. 17. By-Laws: a) 2021-104: A By-law to Appoint a Deputy Chief Administrative Officer and Appoint an Acting Chief Administrative Officer. b) 2021-105: A By-law to Provide for Signing Authority and to Repeal By-Law No. 2019- 051. 40%h c) 2021-107: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Silvedora Papa and Repeal By-law 2016-138. Motion No. C210922-17 Moved by Veitch, Seconded by Hough Be it resolved that a) 2021-104: A By-law to Appoint a Deputy Chief Administrative Officer and Appoint an Acting Chief Administrative Officer; am b) 2021-105: A By-law to Provide for Signing Authority and to Repeal By-Law No. 2019- 051; c) 2021-107: A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Silvedora Papa and Repeal By-law 2016-138; 1% -,* be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. NNf Carried. 18. Closed Session Items (Unfinished Items): None. Page 10 of 11 Page 77 of 198 5.b) Minutes of Council meeting held on Wednesday, September 22, 2021 . Council Meeting Minutes — Wednesday, September 22, 2021 . 19. Confirmation By-Law: a) 2021-108: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 22, 2021 Motion No. C210922-18 Moved by Scott, Seconded by Keane Be it resolved that By-Law No. 2021-108: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 22, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Adjournment: a) Motion to Adjourn. Motion No. C210922-19 Moved by DeSousa, Seconded by Greenlaw look Be it resolved that we do now adjourn at 12.38 p.m' Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 11 of 11 Page 78 of 198 6.a) Correspondence dated September 28, 2021 from Association of Ontario... IIO,�p�G�� = AORS PROMOTING KNOWLEDGE. PURSUING EXCELLENCE. September 28, 2021 Township of Oro-Medonte Attn: Mayor Harry Hughes 148 Line 7 South Oro-Medonte, ON LOL 2E0 Attention: Mayor Harry Hughes and Council Re: Scott Thomson CRS-I Dear Mayor and Council Members: On behalf of the Association of Ontario Road Supervisors (AORS), I would like to congratulate your employee, Scott Thomson for his recent Certified Road Supervisor Intermediate certification. As well, thank you for supporting your employee and we encourage you to publicly acknowledge this achievement. AORS has been serving public works professionals since 1961. In 1996 AORS was granted —by Provincial Legislation—the exclusive right to use the designation 'Certified Road Supervisor' (CRS). The four levels of Certification—Associate, CRS, Intermediate and Senior— have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and we would certainly encourage your employee to do so. Certification is important for your Municipality because it increases corporate 'professionalism', accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council and public more effectively. AORS is committed to the training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. Thank you again for supporting AORS and for helping us meet our objectives. Yours truly, ?hnMaheau, J M.A.Sc., P.Eng. Executive Director cc. Scott Thomson CRS-1 268 Maiden Lane,Suite 206,P.O.Box 2669,St.Marys,ON NU 1A4 Tel:226.661.2002•Fax:226.661.2003•admin@aors,on.ca•www.aors.onxa Page 79 of 198 8.a) 10.00 a.m. Michael Weinberg, BIBS Investments Inc. re: Request to Wa... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: September 15, 2021 12:49 PM To: Deputations<Deputations@oro-medonte.ca> Subject: Public Participation Registration Form This is a Request to Participate in the Council Meeting of 13/10/2021 Username: FBADA089-OD7B-43E1-8791-2F953E52107B Numeric Response ID: 629889 Response GUID: E33A6F23-088B-4644-83A9-A764D6FA0771 Survey Start Date: Wednesday, 15 September 2021 12:41:37 Survey Completed Date: Wednesday, 15 September 2021 12:49:07 I understand the information above First Name: Michael Last Name: Weinberg Email Address: drmjweinbergkgmail.com Telephone Number: 4162711722 Address: 1128 Yonge Street, Suite 200 Toronto, ON M4W 2L8 I am requesting electronic participation at the Council Meeting Date of Meeting: 13/10/2021 Page 80 of 198 8.a) 10.00 a.m. Michael Weinberg, BIBS Investments Inc. re: Request to Wa... Regarding the agenda item: Development Charges for 53 Jamieson Drive This will be on behalf of: Myself I will be connecting to the meeting by: If connecting by telephone, attendee must call from same phone number as registered on form. Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist. No blocked telephone numbers will be permitted. Telephone I will be providing a: Written Presentation Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation: Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation,particularly defining how the subject matter aligns with Council's Mandate. Request for waiver of development charges on 5,000 square foot new industrial construction at existing facility. Please identify the type of action you are seeking of Council/Committee on this issue. To Request Action Please describe what action you would like taken Reduction or waiver of development charges If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes Who were you in contact with? Jennifer Whitley Page 81 of 198 8.a) 10.00 a.m. Michael Weinberg, BIBS Investments Inc. re: Request to Wa... Reason why this presentation is important to Council and to the municipality: New industrial development to serve the community, expanding on a facility with existing industrial uses that have been in the community for many years. The new building will provide much needed space to small business and will at the same time increase the tax base. Page 82 of 198 8.a) 10.00 a.m. Michael Weinberg, BIBS Investments Inc. re: Request to Wa... BBS Investments Inc. 1128 Yonge Street Toronto ON M4W 2L8 October 6, 2021 Town Council Township of Oro-Medonte 148 7 Line S Oro, ON LOL 2XO Re: 53 Jamieson Drive, Oro-Medonte—Development Charges The purpose of this letter is to request a waiver or relaxation of development charges by the Township with respect to our proposed industrial expansion at 53 Jamieson Drive. The 53 Jamieson property is approximately 3.6 acres in size upon which currently sits approximately 36,000 sf of existing industrial buildings, the vast majority of which are adjoining. The buildings are single-storey, metal clad with shed roofs and are leased out to six (6) separate small local businesses. We have owned this property for approximately 15 years, having purchased it from Brockworth Industries, a local business who remains at the property to this day as one of our tenants. We have continually striven to both service the local industrial community through good stewardship of the property and to procure services from local professionals and builders. As the property has capacity for a small amount of expansion, it was our initial intention to construct some additional single-storey industrial space on to the end of one of the existing buildings. This additional space was intended either to serve the potential future needs of our existing tenants or to welcome new ones. As our discussions progressed however, it became apparent that constructing the expansion onto the existing buildings was not in the best interest of our existing tenants, as it would negatively impact their current operational needs. It was therefore determined that the optimal solution for this additional space was in the form of a separate building within the property. We subsequently engaged a local firm (Granite Engineering) to prepare an application for Site Plan Approval to the Township,which was submitted last November. We are currently in the process of finalizing the approvals with the Township and are preparing to submit our building permit application, in the hopes of commencing construction this year. We are aware that the Township passed a DC by-law in October 2019 which compels the payment of development charges on new industrial buildings. We are also aware of the exemption provided in the by-law, pursuant to the permissions of the Development Charges Act, which provides for the enlargement of existing industrial space to be exempt from the payment of development charges up to and including 50%of the area of such existing industrial space. It is our belief that the nature of this project adheres to the spirit of both the Act and by-law, and as such should be exempt from the payment of development charges. Page 83 of 198 8.a) 10.00 a.m. Michael Weinberg, BIBS Investments Inc. re: Request to Wa... BBS Investments Inc. 1128 Yonge Street Toronto ON M4W 2L8 It is our sincere hope that council will give due consideration to the particular circumstances of this matter and see fit to provide us with an exemption from the payment of development charges in this instance, or to assist us with some similar form of financial relaxation. We look forward to your response. Sincerely, per: Dr Michael J. Weinberg Page 84 of 198 8.b) 10.10 a.m. Mark Vandenberg, General Manager & Technical Sales, Bate... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: October 6, 2021 11:10 AM To: Deputations<Deputations@oro-medonte.ca> Subject: Public Participation Registration Form This is a Request to Participate in the Council Meeting of 13/10/2021 Username: 289D5EE8-4419-42D6-B 195-9CC31C5BE84A Numeric Response ID: 655087 Response GUID: 2DD9BO41-2D49-46FE-847B-2DA493F631AD Survey Start Date: Wednesday, 06 October 2021 11:05:43 Survey Completed Date: Wednesday, 06 October 2021 11:09:57 I understand the information above First Name: Mark Last Name: Vandenberg Email Address: markgbatemanmanufacturing com Telephone Number: 705-717-6157 Address: 5 Winstar Road, Oro-Medonte, ON LOL 2LO I am requesting electronic participation at the Council Meeting Date of Meeting: 13/10/2021 Page 85 of 198 8.b) 10.10 a.m. Mark Vandenberg, General Manager & Technical Sales, Bate... Regarding the agenda item: Bateman Manufacturing This will be on behalf of: A group/organization;please state name below By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Bateman Manufacturing I will be connecting to the meeting by: If connecting by telephone, attendee must call from same phone number as registered on form. Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist.No blocked telephone numbers will be permitted. Computer I will be providing a: Written Presentation Have you presented a deputation/presentation previously on this matter? No Subject of Deputation/Presentation: Please describe below,the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation,particularly defining how the subject matter aligns with Council's Mandate. Development Fee Repayment Plan Over The Course of Four Years. Please identify the type of action you are seeking of Council/Committee on this issue. To Request Action Please describe what action you would like taken We would like to request that the repayment of development fees be spread out across a minimum of a four- year period. Page 86 of 198 8.b) 10.10 a.m. Mark Vandenberg, General Manager & Technical Sales, Bate... If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes Who were you in contact with? Donna Hewitt Reason why this presentation is important to Council and to the municipality: In response to rapid growth, we recently purchased the majority of the available vacant land on Holick Road so that we may build a larger facility which will allow us to continue to grow with plans for further expansions in the future within the Township of Oro-Medonte. Upon completion of our new building, we will be doubling our current number of employees and we project that this number will continue to rapidly increase within the next few years. We are looking for payment relief of the development fees so that we may focus on our construction. Page 87 of 198 8.b) 10.10 a.m. Mark Vandenberg, Viral Mana T!NEMA!9 A GRYB COMPANY Tuesday, October 5t", 2021 Subject: Development Fee Repayment Plan To whom it may concern, Please accept this letter as a request to renegotiate Bateman Manufacturing's development fee repayment plan. In response to rapid growth, we recently purchased the majority of the available vacant land on Holick Road so that we may build a larger facility which will allow us to continue to grow with plans for further expansions in the future within the Township of Oro-Medonte. Upon completion of our new building, we will be doubling our current number of employees and we project that this number will continue to rapidly increase within the next few years. In response to these immediate upcoming community contributions, we would like to request that the repayment of development fees be spread out across a minimum of a four-year period. Thank you for your consideration. Sincerely, Mark Vandenberg General Manager&Technical Sales 10.a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale ofM 0 ... Township of Proud Heritage, Exciting Future Report No. To: Prepared By: CS2021-25 Council Donna Hewitt, Director Cor orate Services Meeting Date: Subject: Sale of Part 2 of 739 Motion # October 13, 2021 Horseshoe Valley Road and Part 1 of 3387 Line 4 N, Roll #: Township of Oro-Medonte, R.M.S. File #: County of Simcoe Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2021-25, Donna Hewitt, Director Corporate Services re: Sale of Part 2 of 739 Horseshoe Valley Road West and Part 1 of 3387 Line 4, Township of Oro-Medonte, County of Simcoe be received and adopted; 2. That Council declare the following parcels surplus to the needs of the municipality: a) Part of 739 Horseshoe Valley Road West, Township of Oro-Medonte, County of Simcoe, described as Part of the North Half of the West Half of Lot 1, Concession 5 Oro, being Part 2 on Plan 51 R-42943, Township of Oro- Medonte, County of Simcoe, being part of PIN 74056-0057 (LT), having an area of approximately 2,888 square meters (0.714 acres); b) Part of 3387 Line 4 North, Township of Oro-Medonte, County of Simcoe described as Part Lot 1 , Concession 5 Oro, being Part 1 on Plan 51 R-42943, Township of Oro-Medonte, County of Simcoe, being part of PIN 74056-0055 (LT), having an area of approximately 689 square meters (0.170 acres); 3. That Council accepts the offers from the County of Simcoe to purchase these lands at a cost of $30,584.00 and $20,924.00 respectively; 4. That staff bring forward the appropriate by-law for Council's consideration; 5. That staff be authorized in conjunction with the Township solicitor to execute all documents required to complete these transactions; 6. And that the County of Simcoe be advised of Council's decision under the Director, Corporate Services signature. Corporate Services October 13, 2021 Report No. CS2021-25 Page 1 of 3 Page 89 of 198 10.a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale of ... Background: • The County of Simcoe contacted the Township of Oro-Medonte in March of 2021 and identified at that time the potential impact to 739 Horseshoe Valley Road (Property 1) and 3387 Line 4 North (Property 2) due to road and intersection improvements and related utility relocation along Horseshoe Valley Road (County Rd. 22). See mapping attached as Appendix A. • Further communication was received from the County of Simcoe in August and September 2021 which included a request to purchase lands, R-Plan, draft agreements and land appraisals. • Property 1 is approximately .71 acres in size. • Property 2 is approximately .170 acres in size. Analysis: • The road and intersection improvements on Horseshoe Valley Road West have been proposed for some time and based on previous studies completed by the County as part of their planning processes will enhance the safety and use of this section of Horseshoe Valley Road. • The land taking has had an impact on the design of the SCDSB/Community Centre, however, the County has worked with the Township and SCDSB to minimize any impacts. • Agreements of Purchase and Sale as provided by the County of Simcoe have been reviewed by Township's legal counsel and any recommended changes have been agreed to and made by the County of Simcoe. • The agreement proposes to cover the Township's legal costs for negotiations, sale closing etc. • The necessary surveys have been completed by the County of Simcoe and are reflective of the requests to purchase as described above in this report. • The purchase price offered by the County of Simcoe is consistent with the conclusions of the land appraisals. • There are provisions within the Township's Sale and Other Disposition of Land By-law 2010-112 to enable a slightly modified process should a sale be contemplated to another municipality • The request has been circulated internally to all Township departments and no concerns were identified with regard to declaring the lands surplus and their sale. • The alternative to the Township declaring the lands surplus and entering into Agreements of Purchase and Sale could be expropriation by the County. Financial / Legal Implications / Risk Management: As noted above, the alternative to voluntarily declaring the lands surplus and selling to the County of Simcoe is potentially expropriation. Expropriation would require additional time and legal costs likely on behalf of both the Township and the County. In the end, it is most likely that the Township would be entitled to costs associated with the sale + the Corporate Services October 13, 2021 Report No. CS2021-25 Page 2 of 3 Page 90 of 198 10.a) CS2021-25, Donna Hewitt, Director, Corporate Services re: Sale of ... value of the land based on appraisals — both of which are proposed in the offers from the County. This option is not recommended given the County's cooperation in working collaboratively on infrastructure plans (roads works / SCDSB/Community Centre) Expenses incurred during this process, should the land be declared surplus and sold, will be recovered from the County of Simcoe. The Township will realize land sale revenues in the amount of $52,508 from the sale. Policies/Legislation: Sale and Other Disposition of Land — By-law 2012-112 Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Inclusive, Healthy Community Services Consultations: Director Development Services Director, Finance & Treasurer Director, Operations and Community Services Clerk County of Simcoe Legal Counsel Attachments: Appendix A — Map Conclusion: Staff is recommending that both properties be declared surplus to the needs of the municipality and sold to the County of Simcoe for $31,584.00 and $20,924.00 respectively and that staff and Township legal counsel execute the necessary documents to complete the sales. Respectfully submitted: Donna Hewitt, Director, Corporate Services Approvals: Date Robin Dunn, CAO October 13, 2021 Corporate Services October 13, 2021 Report No. CS2021-25 Page 3 of 3 Page 91 of 198 10.a)CS2021-25,Donna Hewift,Director,Corporate services re:Sale of m ja z < -CL & b i 0% gg p .1 NO— iji D: ml .......... . -J L, J (n LU ji L, kv z 0 0 100 ZA 0 L",z i Lo- LL LJ o. t-O�gz wz. <0' 0 < it CL Do 9 4 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Township 0 f Report Proud Heritrage, Exciting Future Report No. To: Prepared By: DS2021-158 Council Andria Leigh, Director, Develo ment Services Meeting Date: Subject: Motion # October 13, 2021 Winfull Development/Guthrie Industrial Park — Update on Roll #: Fire Suppression R.M.S. File #: Requirements Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-158 be received and adopted. 2. That staff and legal counsel proceed as outlined with preparation of the required Cost Sharing Agreements for the SWM Pond Retrofit (Option 6) detailed in the Tatham Engineering opinions and the Fire Protection -Communal Water Storage Tanks as outlined in the Tatham Engineering September 30, 2021 correspondence. Background/Analysis: At the May 12, 2021 Council meeting, Council received and adopted a staff report (DS2021-073) that provided direction for both communal water for firefighting and comprehensive stormwater management to be provided for existing and future development in the Guthrie Industrial Park located off Line 4 South. Through Motion No. C210512-6-Council provided direction for Tatham Engineering to complete the Engineering Services — Stormwater Management Review of the Guthrie Industrial Park, supported the design and installation of communal water for fire fighting in the Guthrie Industrial Park, and the requirement for all future development within the Guthrie Industrial Park to contribute their proportionate share to both the stormwater and communal water for firefighting costs. At the September 22, 20221 Council meeting, Staff Report DS2021-149 provided a further update on the status of the Tatham Engineering review and Council approved proceeding with Option 6 as outline in the August 25, 2021 Tatham Engineering Additional Analysis correspondence. At that time it was noted that the Tatham Engineering Report on the Assessment for Fire Protection — Communal Water Storage Tanks would be presented at the next Council meeting and is the purpose of this further report. Development Services October 13, 2021 Report No. DS2021-158 Page 1 of 5 Page 93 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Through both Staff reports noted above a detailed overview of the historical development of the Guthrie Industrial Park was provided and is not intended to be further detailed in this report, but is included in Report DS2021-149 (attached as Appendix 1). The Township previously considered in both the Forest Home and Small Crescent Industrial Parks the installation of communal water supply for firefighting that was intended to provide assistance to current and future businesses. This did however recognize that the Ontario Building Code (OBC) does contain requirements for specific building classifications that will continue to have specific on-site requirements for sprinkler systems that would not be addressed through this approved communal solution; however it could assist in limiting the on-site requirements for some businesses or alleviating the on-site requirement for other businesses. Through the May and September staff reports noted above, Council has provided direction to proceed with the installation of communal tanks in the Guthrie Industrial Park with future development contributing to the design and installation costs on a proportionate basis. The Township would be front-ending the costs similar to the installation in the other industrial parks. On September 30, 2021 Township staff received the Tatham Engineering assessment for Fire Protection — Communal Water (Appendix 2 to this report); this was provided to the Building Division staff for review prior to completion of this report and presentation to Council. Building staff note the following from their review: OBC 3.2.5.7. requires that an adequate water supply for firefighting shall be supplied. When referring to OBC appendix A for suggested design volumes, the following is recommended; Design of water requirements are based on; - Building classification - Building construction - Building volume - Exposure to property lines - A minimum 30 min flow Regardless of the above information and calculation, maximum flow rates would be 9,000 L/minute. Based on the proposed 300,000 L tankage, there would be minimum water requirements to provide 9000 L/min of flow for a period of approximately 33 minutes. Development Services October 13, 2021 Report No. DS2021-158 Page 2 of 5 Page 94 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... When municipal water storage is provided, there is an understanding that hydrants would not be located within 90 m from the building entrance as required by the OBC. However, if additional water is required on the private properties for sprinkler systems, stand pipe or additional fire suppression requirements they will be required to be installed as per the minimum requirements of the OBC. All of the above comments and minimum requirements have been confirmed to be outlined and provided by the recommendations in the report provided by Tatham Engineering, File 321917 dated September 30, 2021 . The Building Division agrees with the recommendations. The Tatham report and Building Division comments were also shared with Fire and Emergency Services staff for their review and input. From a comparison perspective on the previous installations: • In September 2013 Council approved the installation of a cistern in the Forest Home Industrial Park at a cost of $98,800.00 plus HST with the costs front ended by the Township and the design and installation costs to be apportioned back to individual properties as part of their future/additional development. • In March 2017, Council approved staff report FD 2017-03 for the development of communal water in the Small Crescent Industrial Park. The design/assessment for the required tank size was based on the largest building permitted in the industrial park and was prepared by Tatham Engineering. The costs to purchase and install these tanks was approved through Report CSI 2017-09 at a total cost of $ 210,990.20 with the Township contributing $ 85,000 and private development contributing $ 126,000 Tatham is utilizing a similar approach as that taken for Small Crescent for the Guthrie Industrial Park basing the tanks on the largest building that could be accommodated meeting all required setbacks. As noted in the Tatham report the required total volume for communal water storage of 337,000litre which is intended to be accommodated through three 100,000 litre tanks being installed. The area required for tank installation varies if the tanks are installed end to end (17mx62m) or side by side (27mx27m) and as noted in the report likely will require additional lands to accommodate these tanks near the Township's SWM block. Tatham has identified that the preliminary estimate for the supply and installation of the 3 fibreglass storage tanks is approximately $ 400,000 however as noted this does not factor in and land acquisition cost and factors in limited site grading/prep requirements for installation. These tanks are also similar to the ones installed at the Guthrie Arena. As noted above, Council has already confirmed their support and direction for the installation of these communal tanks; however staff were required to provide the detail Tatham Engineering assessment for information. Similar to the Tatham Engineering report for Stormwater Management and Council's direction to proceed with Option 6, staff will incorporate the require front ending by the Township and proportionate costs Development Services October 13, 2021 Report No. DS2021-158 Page 3 of 5 Page 95 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... sharing in the cost sharing agreement for all future development in the Guthrie Industrial Park. Now that staff have the communal water for fire protection costs, Township legal counsel can proceed with the cost sharing agreement that can then be provided to developments looking to proceed with Township approvals and for future developments. Township staff will also work further with Tatham Engineering in regards to the preferred location for these tanks and any potential negotiations for additional land requirements. Financial / Legal Implications / Risk Management: Based on Council's direction, the Township will be front ending these costs and all future development will be contributing their proportionate share to all costs associated with the SWM retrofit works and the fire protection — communal water storage tanks. A cost sharing agreement will be required to be executed with any future development prior to obtaining their Township approvals (Planning Act applications) and development agreements in order to address these financial and legal obligations. Based on the total costs, additional work is required by Township staff including the Treasurer to confirm the use of the Economic Development reserve, given these financial costs were not identified in the Council approved 2021-22 budget. Policies/Legislation: • Municipal Act • Planning Act • Ontario Building Code • Comprehensive Stormwater Management Master Plan (CSMMP) for the Township of Oro-Medonte Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goal of the Plan is relevant to this application: Balanced Growth - Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Provide leadership in providing municipal services for identified employment developments. Staff are of the opinion that the coordination of the required SWM and Fire Suppression to support future development of this area is consistent with the above. Development Services October 13, 2021 Report No. DS2021-158 Page 4 of 5 Page 96 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Consultations: Director, Environmental Services Chief Building Official Deputy Chief Building Official Director, Fire and Emergency Services Fire Prevention Officer Treasurer Attachments: Appendix 1 : Staff Report DS2021-149 Appendix 2: Tatham Engineering Fire Protection — Communal Water Storage Tanks September 30, 2021 Conclusion: As detailed through the previous report and noted above, previous Council direction has been obtained that endorsed the front ending of the associated costs for the comprehensive Storm Water Management Review and design and installation of the communal water for firefighting purposes. With the receipt of the costs associated with the Fire Protection —Communal Water Storage Tanks, Township staff can now work with legal counsel on the required front ending/cost sharing agreements. Township staff will continue to work with Tatham Engineering on the detailed design note din their report and the need for land acquisition for the communal tanks and report back to Council as required. Respectfully submitted: Andria Leigh, MCIP, RPP, Deputy CAO/Director, Development Services Approvals: Date Robin Dunn, CAO October 8, 2021 Development Services October 13, 2021 Report No. DS2021-158 Page 5 of 5 Page 97 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... I ownship o f Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-149 Council Andria Leigh, Director, Develo ment Services Meeting Date: Subject: Motion # September 22, 2021 Winfull Development/Guthrie Industrial Park— Storm Water Roll #: Management (SWM) & Fire R.M.S. File #: Suppression Requirements U pdate Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2021-149 be received and adopted. 2. That Council approve Option as outlined in the Tatham Engineering Report(s) of July 22, 2021 and August 25, 2021 for the SWM Pond Retrofit. 3. That Council support, in principle, a proportionate cost sharing for (1) the SWM Retrofit Design and Construction Costs and (2) the design and installation of the Communal Water Tanks for Fire Suppression, with the Township contributing a proportionate share on behalf of external existing development (drainage area beyond the Guthrie Industrial Park as outlined in the Tatham report). 4. That staff prepare the necessary cost sharing agreements to be considered at a future Council meeting in October. 5. That staff report back to Council with the Tatham Engineering design and cost estimate for the communal water for firefighting. Background: At the May 12, 2021 Council meeting, Council received and adopted a staff report (DS2021-073 see Appendix 1) that provided direction for both communal water for firefighting and comprehensive stormwater management to be provided for existing and future development in the Guthrie Industrial Park located off Line 4 South. The following resolution was adopted: Motion No. C210512-6 Moved by Greenlaw, Seconded by Keane Development Services September 22, 2021 Report No. DS2021-149 Page 1 of 7 Page 98 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Be it resolved 1 . That DS2021-73, Andria Leigh, Director, Development Services re: Winfull Development/Guthrie Industrial Park — Storm Water Management (SWM) and Fire Suppression Requirements be received and adopted. 2. That Tatham Engineering be authorized to proceed with the Engineering Services — Stormwater Management Review of the Guthrie Industrial Park to an upset limit of $ 9000 (excluding HST). 3. That Council supports the design and installation of a communal water for fire fighting in the Guthrie Industrial Park. 4. That the costs for the engineering services review for both the stormwater management review and communal water for firefighting design be front ended by the Township from the Economic Development Opportunities Reserve. 5. That all future development within the Guthrie Industrial Park be required to contribute their proportionate share to both the stormwater and communal water for firefighting costs and that funds recouped by the Township be placed back in the Economic Development Opportunities reserve. 6. That staff report back to Council with the design and cost estimates for completion of the comprehensive stormwater management works and communal water for firefighting. Carried. The intent of this report is to report back with an update on the status of the engineering review completed by Tatham Engineering to date and to obtain further direction from Council regarding the cost sharing between the Township and land owners within the Guthrie Industrial Park for the provision of communal water for firefighting and stormwater management purposes. Analysis: The Guthrie Industrial Park is located on the south side of Highway 11 on the east side of Line 4 South; and contains Winstar Road and Holick Road being two cul-de-sacs. This employment area was established in 1989 through a development process referred to as "subdivision by reference plan" and not the typical plan of subdivision process. The lands are within an established employment area that is intended to be the focus of industrial development, contain a variety of lot frontages and areas and a range of industrial uses, and are serviced by private services (individual domestic wells and septic systems). The lot development of Winstar Road was laid out through Reference Plan 51 R-19930. The lots on the south side of Holick Road were laid out through Reference Plan 51 R- 23263 and the lots on the north side of Holick Road were laid out through reference Plan 51 R-21215. However, any subsequent transfers/conveyances of any "lots" to a third party within this Plan would require a Planning Act (severance) approval. Development Services September 22, 2021 Report No. DS2021-149 Page 2 of 7 Page 99 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Although the 1989 development agreement did include some initial drainage/stormwater requirements including an infiltration pond (lands owned by the Township) and swales (through easement), a comprehensive stormwater management design was not implemented for the entire industrial park. In 2021 , The Township's Development Services Committee approved a series of consents (2021-B-03 through 2021-B-08) to create 6 lots on Winstar Road and provide for additional industrial development. Each of these lots as noted in their approvals is subject to Site Plan Control to address a number of matters including ensuring proper grading, storm drainage and maintenance in regard to surface water. The initial review by Township staff indicated that the existing conditions of the overall site could not support additional development without additional stormwater management works or upgrades to existing works that were required to be assessed further through a comprehensive stormwater management review. While the Guthrie Industrial Park has had historic development of parcels along Winstar Road, development or interest in the lands has been fairly limited since 1989. However, given the recent sale of lands, the Consent applications noted above and a number of additional inquiries that are being received regarding new development in this area; Township staff proactively commenced internal discussions to review the existing development and potential future development opportunities and to discuss the need for a comprehensive assessment of both stormwater management (SWM) and communal water for firefighting (not a communal water system for domestic drinking water given the individual well servicing noted above). Staff subsequently brought forward a report in May 2021 (see Appendix 1) to obtain direction from Council on these matters. Stormwater Management In July 2021 per Council and staff direction, Tatham Engineering completed their report entitle" Stormwater Management Pond 2 Retrofit: Preliminary Design Report July 29, 2021" (Appendix 2). In completing the Preliminary Design Report Tatham relied on a series of objectives to be addressed by the retrofit facility and improvement opportunities in the Guthrie Industrial Park (See Section 3.1 of the Preliminary Design Report). The Report also reviews a number of alternatives that would meet the objectives of the 2017 Comprehensive Stormwater Management Master Plan (CSMMP) for the Township of Oro-Medonte as well as Provincial and Municipal Guidelines. It is clear in the review conducted by Tatham Engineering that a do nothing alternative is not a viable option and would not comply with the CSMMP, and confirms staffs understanding that the existing SWM block is undersized and the existing SWM facility cannot provide adequate control and treatment for the contributing drainage area under future conditions. The Tatham report does confirm that any preferred alternative should minimize the impact to existing development by limiting flooding and/or grading requirements to adjacent private properties to the extent possible. The Tatham report ultimately identified five Design Alternative Options for consideration in the Guthrie Industrial Park and includes Drawing DP-2 which identifies the Future Development Services September 22, 2021 Report No. DS2021-149 Page 3 of 7 Page 100 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Drainage Plan for this area and the SWM Facility Pond Retrofit. Section 7 of the Report reviews each of these five options, indicates the evaluation criteria utilized in the assessment and concludes that Option 5 is the preferred alternative. Briefly, Option 5 includes the following recommendations: • Future developments implement water quantity control measures through the use of LID's to provide water quality treatment. • The existing dry pond would be re-designed to a wetland facility in order to satisfy quality, quantity, and erosion control objectives. • Lots that that been fully developed would not be required to retrofit their properties. • Additional land acquisition to increase the parcel size for the SMW pond facility; an additional 3.78 HA is required to be added to the existing 0.76 ha SWM block. Tatham also provided an analysis of the costs associated with the various options considered however all cost estimates do not factor in land acquisition costs. The engineering cost estimate is identified for recommended Option 5 is $1,885,088. Following Township staff review of the Preliminary Design Report from Tatham, further analysis of both the preferred option (Option 5) and consideration for an option that would not require additional land acquisition but work within the lands currently owned by the Township was requested. This additional analysis is contained in a Tatham Engineering letter dated August 25, 2021 where an additional Option 6 is provided for the Township's consideration (See Appendix 3). The corresponding August follow up report for a new Option 6 notes that "it is not practical to construct a SWM facility that is large enough to provide post-to-pre quantity control to the entire contributing area, future development on private property will be required to implement water quantity control measures through the use of LID's or other lot level SWM facilities...645 m3/ha of storage will be required to be provided on-site for all new private development." The report opinion further stated that "having property owners over control runoff on their lots to mitigate flooding/overtopping in the SWM block was considered; however this would result in even less developable land and/or major expenses to provide the storage volume underground." An updated comparative cost analysis of Options 5 and 6 is provided in Table 2 of the August 25, 2021 correspondence. Again, property acquisition costs included in Option 5 may affect project costs. Township staff & Tatham Engineering confirm that the identified drainage area does extend beyond the Guthrie Industrial Park and therefore when considering cost sharing arrangements it is anticipated that the Township would be contributing a proportionate share on behalf of these lands external to the industrial park. As noted in the previous staff report, any costs to front end the required SWM works and/or the required land acquisition have not been factored into the 2021-22 Council approved budget. Additional detailed work is still required with the Finance Department and other Township staff regarding the financing and how the works would be funded; in addition Development Services September 22, 2021 Report No. DS2021-149 Page 4 of 7 Page 101 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... to the need to draft the required cost sharing agreements with legal input. However Township staff require further direction from Council regarding proceeding with Option 5 or Option 6 before commencing this more detailed work and reporting back to Council. Communal Water for Firefighting Additionally, the May staff report noted the requirement to consider communal water for firefighting purposes and obtain the necessary evaluation from Tatham on the required amount of storage to be provided and the costs estimate. Additional discussions were required with Tatham to proceed with this work that is underway and in a follow up discussion staff expect to receive this report before the end of September and will report back to Council at the 1st Council meeting in October. As Council will recall similar projects were considered in both the Forest Home and Small Crescent Industrial Parks, recognizing that while many of the businesses benefit from the installation of communal water supply for firefighting; the Ontario Building Code (OBC) requirements for specific building classifications will continue to have specific on-site requirements for sprinkler systems that would not be addressed through this communal solution. Additionally as noted in the May staff report, while the Township does have a dry hydrant system on a property that assists with water supply from a fire suppression perspective, this agreement is set to expire this year and future owners of the property may not continue to support this dry hydrant. From a comparison perspective, • In September 2013 Council approved the installation of a cistern in the Forest Home Industrial park at a cost of $98,800.00 plus HST with the costs front ended by the Township and the design and installation costs to be apportioned back to individual properties as part of their future/additional development. • In March 2017, Council approved staff report FD 2017-03 for the development of communal water in the Small Crescent Industrial park. The design/assessment for the required tank size was based on the largest building permitted in the industrial park and was prepared by Tatham Engineering. The costs to purchase and install these tanks was approved through Report CSI 2017-09 at a total cost of$ 210,990.20 with the Township contributing $ 85,000 and private development contributing $ 126,000 Tatham is utilizing a similar approach as that taken for Small Crescent for the Guthrie Industrial Park in that the largest building was assumed to be 2000 sq. m and required a total volume for communal water storage of 340,0001itre. Given the increase in costs that has resulted through COVID-19, Township staff require the updated design and cost estimate from Tatham Engineering to proceed, similar to the SWM works, with the necessary cost sharing agreements. Like SWM, direction from Council is required to confirm whether the Township will be contributing to these costs as has occurred in the other industrial parks. Development Services September 22, 2021 Report No. DS2021-149 Page 5 of 7 Page 102 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Financial / Legal Implications / Risk Management: Should Council be supportive of contributing a proportionate share to both the comprehensive SWM works and the communal water for firefighting purposes in principle, Township staff will proceed to draft the necessary agreements for consideration at a Council meeting in October. As previously noted in the May staff report and outlined above, the financial costs were not identified in the Council approved 2021-22 budget. The intent of front ending these costs by the Township will required further discussion with the CFO/Treasurer to confirm if the Economic Development Opportunities reserve continues to be the appropriate reserve fund to front end these costs. This will be reviewed and reported back in the October staff report. Costs for the Township to retain Tatham Engineering to review and design the SWM requirements, prepare the required cost sharing, and the installation costs for the required fire suppression works will be apportioned to any future development that benefits from these works and would be factored into their future site plan control, consent or development agreements. Policies/Legislation: • Municipal Act • Planning Act • Ontario Building Code • Comprehensive Stormwater Management Master Plan (CSMMP) for the Township of Oro-Medonte Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goal of the Plan is relevant to this application: Balanced Growth - Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Provide leadership in providing municipal services for identified employment developments. Staff are of the opinion that the coordination of the required SWM and Fire Suppression to support future development of this area is consistent with the above. Development Services September 22, 2021 Report No. DS2021-149 Page 6 of 7 Page 103 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Consultations: Director, Environmental Services Director, Corporate Services Director, Fire & Emergency Services Manager, Development Engineering Manager, Infrastructure and Capital Projects Coordinator, Economic Development/Communications Senior Planner Attachments: Appendix 1: Staff Report DS2021-073 Appendix 2: Tatham Engineering Stormwater Management Pond 2 Retrofit: Preliminary Design Report July 29, 2021 Appendix 3: Tatham Engineering Stormwater Management Pond 2 Retrofit: Guthrie Additional Analysis Conclusion: On the basis that support for the Township's business community is a priority for the Township, as identified in the Township's Corporate Strategic Plan and that both the Official Plan and Economic Development Strategic Plan support continued economic development/business growth, Staff are recommending that Council support the front ending of the associated costs for the comprehensive Storm Water Management Review and design and installation of the communal water for firefighting purposes. Staff are requesting Council direction on their support for either Option 5 or Option 6 as outlined in the Tatham August 25, 2021. Staff will report back at an October meeting with the detailed cost sharing model/agreement and potential land acquisition (if applicable) based on Council's direction. Respectfully submitted: Andria Leigh, MCIP, RPP, Director, Development Services Approvals: Date Robin Dunn, CAO September 20, 2021 Development Services September 22, 2021 Report No. DS2021-149 Page 7 of 7 Page 104 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... 10 Diana Drive, Building 8,Unit 7 T 705-325-1753 A M Orillia,Ontario L3V 8K8 E info@tathameng.com ENGINEERING tathameng.com File 321917 September 30, 2021 Andria Leigh Director, Development Services Township of Oro-Medonte 148 Line 7 South Oro-Medonte, Ontario LOL 2EO aleigh@oro-medonte.ca Re: Guthrie Industrial Park Fire Water Supply, Township of Oro-Medonte Fire Protection - Communal Water Storage Tanks Dear Andria: Currently as individual lots are developed in this industrial park, they are required to install individual fire protection water storage tanks to meet water supply requirements as calculated in accordance with the Ontario Building Code. Though having on-site access to this water supply in the event of a fire is convenient, there are redundant costs for each property owner to install individual storage tanks as well as potential issues with accessibility, maintenance and liability concerns for the Fire Department when using private infrastructure. As requested, we have completed a preliminary design and costing exercise for a communal water storage facility at the Guthrie Industrial Park in the Township of Oro-Medonte. The Township has previously provided this method of fire protection, utilizing a communal water supply to provide fire protection at the Small Crescent Industrial Park. A similar facility was also installed at the Guthrie Arena. ONTARIO BUILDING CODE BACKGROUND We have reviewed the requirements of the Ontario Building Code for fire protection for developments in the industrial park. In accordance with O.B.C. Section A-3.2.5.7 (Appendix A), minimum requirements for water supply for firefighting in areas not serviced by municipal water supply systems are calculated based on the formula Q = K * V * Stot Where Q = minimum supply of water in Litres K = water supply coefficient from Table 1 V = total building volume in cubic metres Stot = total of special coefficient values from property line exposures on all sides as obtained from the formula: `` Consulting Professional Engineers Engineers Ontario of Ontario Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services. Enhancing our communities Page 105 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Andria Leigh I Township of Oro-Medonte 2 Stot = 1.0 + [Ssldel + Ssldez + Sslde3 +... etc] Stot need not exceed 2.0 Once Q is calculated, the corresponding minimum water supply flow rate in selected from Table 2, up to a maximum flow rate of 9,000 L/min. The total volume required is the greater of Q or the volume corresponding to the minimum flow rate for a duration of 30 minutes. COMMUNAL TANK REQUIREMENTS A communal water storage tank for the industrial park would be sized following the requirements of the Ontario Building Code, using the characteristics of the theoretical largest typical building to be installed on a lot in the industrial park. This is calculated based on the average lot size, typical building volume, special separation factors in accordance with zoning by-law setback requirements for Economic Development areas, and a hazard occupancy rating coefficient. The existing lots within the development fronting on Winstar Road are an average of 0.72 ha in size. The area available for a building is limited by zoning setback requirements of 11 m at the front and rear of the property and 6 m for internal side yards, as well as parking requirements to serve the industrial lot. After eliminating lot area taken with setback requirements 4,000 m2 is available to house the building footprint. To accommodate driveway and parking needs for operation it is then assumed only 50% of the available footprint area can be building, resulting in a 2,000 m2 footprint. The height of the building is assumed to be 6.1 m which is standard for a 2-storey building. The approved operations within Economic Development areas include operations that can be described as industrial occupancies containing sufficient quantities of highly combustible and flammable or explosive materials, resulting in a "F-1, High Hazard Occupancy Rating" coefficient. The total volume required for a communal water storage tank using these parameters would be 337,000 litres. It should be noted that fire protection to any buildings in the industrial park will be limited by the available flow rates from the pumper truck which we understand has an achievable flow rate of 5700 L/min (1500gpm). A volume of 337,000 L would provide one hour of fire flows. We further note the suggested storage volume is applicable to the typical building as described above. In some cases, a building may require additional fire supply (larger building, different use, etc.) in which case an additional volume of water would have to be provided on the specific property. TANK CONFIGURATION Previous fire storage systems the Township has installed used a series of interconnected 100,000 Litre fiberglass storage tanks. It is recommended the same system be used in this application as the existing tanks are operating well and it retains consistency in the system for inspections, maintenance, and repairs Page 106 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... Andria Leigh I Township of Oro-Medonte 3 as the system ages. To supply the water storage requirements based on the OBC calculations three 100,000 litre tanks should be installed. It is understood a specific location for the storage facility has not been determined. To accommodate the size of the tanks, limit the excavation, and provide 1.22 m cover for frost protection installation on all sides we suggest the tanks be installed halfway below existing ground level, placing the excavated material over the tank to provide frost cover and allow for more of a cut/fill balance, reducing hauling requirements. In addition to the area of the tanks a 6 m wide driveway access to a dry hydrant installed on the tanks is required to accommodate fire trucks. Depending on the access location, sufficient area to reverse or turn trucks around is also required. The total area required for three tanks installed side by side would be approximately 27 m x 27 m, or 17 m x 62 m for tanks installed end to end. With the Township's current consideration of retrofits to the existing stormwater management facility in the Industrial Park there may be opportunity to install fire storage within the limits of an expanded stormwater management block, in a location that would not see vehicle loads during pond maintenance. If the facility was retrofitted as a wet pond, there may also be opportunity to use stormwater stored in the pond to fulfil some of the volume required for fire storage. Our preliminary estimate for supply and installation of three 100,000 litre fiberglass storage tanks is approximately $400,000. This does not include any land costs, and assumes the site chosen does not require any significant development work (grading, etc.) other than the tank installation and driveway noted above. We trust this is sufficient and would be pleased to answer any questions or provide further information. Yours truly, Tatham Engineering Limited Tim C Ilingwood, B.A.Sc., P.Eng. Director, Manager - Orillia Office MF: mf:ha \\Ori-fs\vol1\Data\2021\321917-Guthrie Industrial Park Fire Water Supply,Oro-Medonte\Documents\Reports\L-Fire storage supply.docx Oil Page 107 of 198 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... TAT H AAA PROJECT FILE 321917 Guthrie Industrial Park DATE 23/09/21 E IN I N E E R I ING SUBJECT NAME MF Fire Flow Calculation -OBC PAGE 1 OF 3 Using 2012 Ontario Building Code(OBC) Method Refer to Section A-3.2.5.7 Q= KVStot Where Q=minimum supply of water in litres K=water supply coefficient from Table 1 V=total building volume in cubic metres Stot=total of spatial coefficient values from property line exposures on all sides as obtained from the formula: Stot=1.0+CSsldel+Sside2+Sside3+...etc.)] Where: Ss,de values are established from Figure 1,as Note: Water supply flow rates should not be less than modified by Items 3(d)and 3(f),and specified in Table 2. Stot need not exceed 2.0 The required flow rate should be available at a minimum pressure of 140 kPa(20.3 psi) Determine K: From Table 3.1.2.1 the classification Group for is "F-1" - High Hazard Industrial Occupancy Buildings is of non-combustible construction with fire separations and fire-resistance ratings provided in accordance with Subsection 3.2.2., including loadbearing walls, columns and arches. K-Building = 23.0 Determine V: Maximum Building: Floor Area = 2,000.0 mz *Avg. site 0.72 ha, assumed 50%of available footprint area Assumed (max) Indoor Height = 6.10 m IV, = 12,200 m3 Page 108 of 198 \\0ri-fs\voI1\DataA2021\321917-Guthrie Industrial Park Fire Water Supply,Oro-MedonteAspreadsheet\321917-Fire Storage Calculations 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... TAT H AAA PROJECT FILE 321917 Guthrie Industrial Park DATE 23/09/21 E N G I N E E R I N Ci SUBJECT NAME MF Fire Flow Calculation -OBC PAGE 2 OF 3 Determine Stot: From A-3.2.5.7 Smax= 2.0 From Township ZBL Table B3, minimum side yard setback is 6.Om thus minimum side yard separation will be 12.0m. From Township ZBL Table B3, minimum rear and front yard setback is 11.0m thus minimum rear yard separation will be 17.Om when the lot abuts an adjacent lot's side yard. Maximum Building: Stott = 1.00 + ( 0.10 + 0.10 + 0.00 + 0.00 ) Stoti = 1.2 Fire Flow Water Supply: Proposed Building: Qtc = K V Stot1 Qtot = 23.0 x 12,200 x 1.2 Qtot = 336,720 L From 2012 OBC A-3.2.5.7.3(b) Water supply flow rates should not be less than that specified in Table 2. From 2012 OBC A-3.2.5.7 Table 2 Since QTotai is greater than 270,000 L, the required fire flow for the maximum building is: Q = 9,000 L/min 2,376 gpm or, Q = 150 L/s Page 109 of 198 \\0ri-fs\vol1\DataA2021\321917-Guthrie Industrial Park Fire Water Supply,Oro-MedonteAspreadsheet\321917-Fire Storage Calculations 10.b) DS2021-158, Andria Leigh, Deputy CAO/Director, Development Service... TAT H AAA PROJECT FILE 321917 Guthrie Industrial Park DATE 23/09/21 E N Ca I N E E R I N G SUBJECT NAME MF Fire Flow Calculation -OBC PAGE 3 OF 3 Fire Water Storage: The required water storage volume shall be the greater of either Q or V To provide the minimum required fire flow of 9000L/min for 30 minutes, a minimum storage volume of 270000 L must be provided for a lot calculated as follows: V = 9,000 L/min x 30 min V = 270,000 L Since Q is greater than V,the storage volume required is 337000 L Page 110 of 198 \\Ori-fs\voIl\DataA2021\321917-Guthrie Industrial Park Fire Water Sup ply,Oro-MedonteAspre ads heet\321917-Fire Storage Calculations 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote0 ... Township of Proud Heritage, Exciting Future To: Mayor Hughes & Members of Council From: Robin Dunn, CAO Date: October 13, 2021 Subject: Remote Work Policy As communicated throughout the duration of the COVID-19 pandemic, the health & safety of staff, members of Council and the Oro-Medonte community has been first and foremost, and continues to remain a Township priority. Over the past 19 months, part of Oro-Medonte's response to ensure health & safety, has included remote work opportunities for Township positions; where remote work is operationally feasible, functional and effective. This approach, combined with staff cohorts, rotating through Township facilities, has minimized the number of individuals in our facilities, ensuring important physical distancing. Similar to many growing municipalities across the Province, Oro-Medonte's Administration Centre and other facilities are challenged with the requirement for staff/Councilor space. Prior to COVID-19, and over the past 19 months, the Senior Management Team has discussed potential options to address our facility capacity challenges. The combination of remote work and rotating staff through Township facilities has proven to be an effective tool, assisting with some of our space accommodation issues. COVID-19 has created an environment and opportunity for all employers to re-consider "traditional" office\work environments. Oro-Medonte has given considerable thought to development of a draft Remote Work Policy for Council consideration. The draft policy will provide an opportunity for applicable Township staff positions to perform regular duties remotely, at a level of service equal to, or better than, service provided while working from an assigned Township facility. Highlights of the Remote Work Policy include: 1 . applicability to full-time employees; both bargaining unit, and non-bargaining unit, where services can be effectively performed through remote work; 2. an applicable process to determine the feasibility and effectiveness of remote work; and 3. establishment of a Remote Work Agreement, indicating the maximum days per week/weeks per month an employee is eligible to work remotely - reviewed annually. The Corporation's support of a Remote Work Policy & Agreement, is not intended to be a substitute for child, elder or other dependent care responsibilities. In accordance with the policy, employees working remotely must be available to attend onsite meetings, and work related duties, within short notice, at the request of department Directors/Managers. Respectfully Robin Dunn, C.E.T., M.A., ICD.D CAO Page 111 of 198 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote ... —7i � � :2 �ti Township of Policy Proud Heritage, Exciting Future Department/Section Policy # Human Resources POL-HR-2.11 Subject Enacted by Council: Remote Work Policy xxx Motion # xxxxx 1. Purpose: To establish a policy for the Township of Oro-Medonte to establish clear and consistent standards for applicable Full-time and Special Project Contract Staff to perform the regular duties of their position remotely, at a level of service equal to or better than that provided while working from their assigned Township facility. The Corporation is committed to providing the highest quality of Customer Service through personal accountability, integrity and respect. Further, the Township is committed to retaining our employees, providing flexibility while maintaining or enhancing service levels. 2. Scope: This policy applies to Full-time Employees both Bargaining Unit and Non-Bargaining Unit where services can be effectively performed through remote work. Many services offered by the Township cannot be performed satisfactorily remotely, therefore employees performing those services are not eligible for remote work under this policy. 3. Policy: This policy does not alter or replace the terms of an existing employment contract. Employees must comply with all Township rules, policies, practices, and instructions that would apply if the employee were working at the regular Township worksite. The ability to work remotely is a privilege, not a right. A Township of Oro-Medonte Employee permitted to work remotely must have an approved remote work agreement that shall be reviewed on a quarterly basis, formally on an annual basis. Remote work requests may be approved, amended and/or cancelled at any time at the Corporation's sole discretion. An employee may submit a request to cancel an approved remote work agreement at any time, which is subject to review by the Senior Manager and Human Resources. Remote work must be performed in the Province of Ontario unless the Employee is on vacation, utilizing their vacation time. Entering into a Remote Work Agreement does not change the fundamental duties, responsibilities, performance management or expectations of an employee or the employer's Page 1 of 5 Page 112 of 198 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re. Remote ... obligations to that employee. The terms and conditions of existing Employee employment agreement(s), employment Offers, collective agreement(s) and/or employment Contracts remain in effect and an employee must comply with all Township instructions, directions, policies and procedures. The Township's standard customer service hours are Monday to Friday, 8:30 am to 4:30 pm, hours may be modified with the approval of their supervisor however, employees engaging in remote work must ensure the customer service expectations for their position are met. A remote work arrangement is not intended to be a substitute for child, elder or other dependent care, however it is understood that employees may be required to occasionally care for ill family members. Employees working remotely must not engage in activities that would not be permitted within the workplace. Employees working remotely must be available to attend onsite meetings/duties within short notice and at the request of the Director/Manager and are required to respond to such requests within 30 minutes of the request. 4. Process for Application Employees are required to submit a request for consideration for remote work assignment to their Senior Manager, indicating how they will be ensuring their commitment to the requirements outlined in this policy. 5. Eligibility Remote Work Eligibility considerations: Position Eligibility including but not limited to: • Working remotely will not negatively impact customer service and will not negatively impact the ability of the employee's co-workers to perform their duties; • The employee's work is operationally feasible to be completed remotely; • The need to access physical files, equipment and material is low; • Work can be assigned and returned with ease, speed, securely and confidentially. Employee Eligibility including but not limited to: • Proven dependability, strong performer that consistently meets deadlines with the ability to complete duties with little supervision; • Self-motivated, well organized and focused in their approach to work; • Effective communication skills, understands the importance of being a team player while remote. Employee Work Space Requirements including but not limited to: Employees considered for remote work arrangements are responsible for ensuring their work areas comply with the health and safety requirements and must meet all the following office requirements: • A dedicated workspace that is quiet (ie not kitchen table or couch)free of distractions, free of hazards, with appropriate electrical and lighting to perform work functions • Ergonomic desk and chair (as outlined in Section 7) • Computer monitor, mouse and keyboard (as outlined in Section 7) Page 2of5 Page 113 of 198 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote ... • Stable and reliable internet and phone service. 6. Process for Review The respective Senior Manager in conjunction with Human Resources will review all remote work requests to determine eligibility for consideration, ensuring the Township's commitments to service levels will be met. If the remote work request is approved, a Remote Work Agreement will be prepared for execution. The Remote Work Agreement will indicate the maximum days per week/weeks per month an employee is eligible to work remotely. Where a request is not approved, the Senior Manager and Human Resources will meet with the employee to provide an explanation. Denial of an employee's request for remote work is not subject to the grievance procedures in the Collective Agreement, or to any other review or appeal procedures, except as noted in this section. An employee who believes the request for consideration for remote work has been denied for arbitrary reasons may appeal the decision to the Chief Administrative Officer. The decision of the Chief Administrative Officer is final. 7. Equipment & Supplies Employees working remotely shall only use the Township provided laptop computer when completing their duties, ensuring only approved software and programs are utilized to ensure data security and integrity. Township-provided resources may only be used for business purposes. The costs associated with the supply of stable, reliable internet and for the purchase of office supplies, paper, printer ink etc. shall be the responsibility of the employee. The Township will support employees to have an ergonomically sound work space on initial set up. The Township will provide an employee working remotely an allocation for a chair, monitor, wireless mouse and keyboard, up to a maximum cost of $500 on a one-time basis, for use in their remote work location. These items remain the property of the Township and are to be returned to the Township when an employee leaves their employment or discontinues their remote work agreement. Employees must take reasonable steps to protect any Township property from theft, damage, or misuse, depending on the circumstances, the employee may be responsible for any damage to or loss of Township property. 8. Security & Confidentially of Township Records All work performed must be saved within the Township's network folders, to ensure security, sharing and back up of files on the Township's servers. Employees MUST maintain and protect the confidentiality of any and all Township related information or documentation, whether in electronic or physical form that is in their possession or control while working remotely. All policies regarding confidentiality, privacy and the protection of Township information remain in force while working remotely. The Township may provide additional directives at any time regarding the safe handling and security of particular confidential information. Page 3of5 Page 114 of 198 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re. Remote ... In addition, employees are required to protect personal information about identifiable individuals in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Personal information or confidential information is not to be shared with individuals outside the organization (including family members/friends) either directly or indirectly (through leaving personal information in accessible locations). All paper records to be removed from a Township facility must be signed out prior to removal of documentation. 9. Health & Safety The Township of Oro-Medonte is committed to ensuring that the remote work site is safe and ergonomic. The Township may make on-site visits to the employee's work site, at a mutually agreed upon time, to ensure that the designated work space is safe and free from hazards. The Township reserves the right to request photos of an Employees remote work space at any time with no advance notice. If the workspace is unsafe and cannot be made safe, the Township may refuse or revoke the employees remote work agreement. Employees working remotely will be covered by WSIB for job-related injuries that occur in the course and scope of employment while working remotely. The employee remains liable for injuries to third parties that occur on the employee's premises. Employees who suffer a work-related injury or illness while working remotely must notify their Manager/Supervisor as soon as possible after the occurrence, employees are also expected to report any potential hazards. Employees will be required to complete the appropriate documentation for any incidents/accidents/injuries that occur while working remotely including required WSIB forms as applicable. Incidents/Accidents/Injuries may require investigation by a member of the Joint Health & Safety Committee and/or by the Ministry of Labour to an Employee's remote work space. The Township is not liable for damages to an employee's personal or real property while the employee is working at their remote work space. 10. Scheduling Remote work arrangements can be on a regular and recurring, or an occasional basis. Regular and recurring means an employee works away from their assigned Township work location on an established day or days, and on a recurring schedule. Employees working remotely on a regular and recurring basis must be available to work at their assigned Township work location on their scheduled remote work days, if required. Remote work arrangements can also provide Employees flexibility through the approval of their Manager/Supervisor to work remotely on a day they were scheduled to work in their assigned work location. Any changes to an Employee's scheduled remote/Township work location must be approved by the Senior Manager prior to the change in schedule. Page 4of5 Page 115 of 198 10.c) Memorandum dated October 13, 2021 from Robin Dunn, CAO re: Remote ... 11. Work Hours Employees working remotely are expected to work their regularly scheduled shift and weekly hours. Employees must take their breaks and lunch in accordance with applicable legislation including the Employment Standards Act and the Collective Agreement where applicable. Other than breaks described, employees must be working and available to colleagues during their scheduled work day. Overtime must be preapproved in the same manner as if the employee was not working remotely. Flex time cannot be banked on days that an employee is working remotely. Employees must obtain approval to use vacation, sick, or other leave in the same manner as if the employee was not working remotely. Employees working remotely must maintain their current status on the Township's "Office Status" at all times including means to contact during their scheduled work day. 12. Insurance and Income Tax Implications The Township's property insurance will cover any Township owned equipment in accordance with this policy. The Township's insurance does not provide any coverage for non-Township property including the Employees home or personal property. Employees are required to inform their home insurance company that they are performing remote work to ensure adequate coverage within their insurance policy. Proof of coverage will be required to be submitted to the Township. The Township may issue Canada Revenue Agency, T2200's — Declaration of Conditions of Employment to employees performing a minimum of 50% of their hours remotely with a current Remote Work Agreement in place on an annual basis, as appropriate. The Township reserves the right to not issue a T2200 at any time. Any personal tax implications are the sole responsibility of the employee. FORMS: , POL-HR-2.1 1-Form 1 — Remote Work Application POL-HR-2.1 1-Form 2 — Remote Work Decision Tree POL-HR-2.1 1-Form 3 — Remote Work Agreement It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-1.01-Form 1. Page 5of5 Page 116 of 198 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. Verbal Matters -7� (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Robin Dunn, CAO Item Number/Name: FT1a) Update on COVID-19 Actions Meeting Date: October 13, 2021 Motion No.: C211013-13 Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Speaking Notes: COVID-19 Update Speaking Points for October 13, 2021 Council Meeting • Mr. Mayor & Members of Council - this morning I will provide a brief verbal COVID-19 Actions update • Effective Saturday, October 9, 2021, at 12:01 a.m., in consultation with the Chief Medical Officer of Health, the Ontario government lifted capacity limits in select indoor and outdoor settings, where proof of vaccination is required, as well as certain outdoor settings that have a capacity below 20,000 • Township facilities continue to remain open for customer service, with COVID-19 safety protocols in place including: ➢ Visitor/staff screening ➢ Use of face coverings ➢ Physical distancing ➢ Wiping down surfaces 10/13/21 Page 117 of 198 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. Verbal Matters -7� (Section 13.3 of Township's Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future ➢ Proof of vaccination status for entry into the Oro-Medonte Community Arena for participants/parents/spectators 18 years and older, and any youth 12-17 years old not actively participating in an organized sport • Members of the Township's Emergency Control Group continue to receive regular briefing updates from Dr. Gardner, Medical Officer of Health for the Simcoe Muskoka District Health Unit, and Dr. Steven Rebellato Vice-President, Environmental Health Department for the Simcoe Muskoka District Health Unit • It is anticipated that a draft Vaccination Policy applicable to all Township staff, and Members of Council, will be finalized and presented to Council at our October 27, 2021 Council Session. 10/13/21 Page 118 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Councilzo ... Township of Report epo t Proud Heritage, Exciting Future Report No. To: Prepared by: CS2021-26 Council Vanessa Cooper, EA Mayor and Council & CAO Meeting Date: Subject: Motion # October 13, 2021 Corporate Projects Status Update — July, August 2021 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2021-26 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the July, August 2021 Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Corporate Services October 13, 2021 Report No. CS2021-26 Page 1 of 2 Page 119 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... Policies/Legislation: Not applicable. Corporate Strategic Goals: Enhanced Communications and Customer Service Consultations: Senior Management Team Project Managers Attachments: Appendix A: Corporate Project Tracking — July, August 2021 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Vanessa Cooper Executive Assistant, Mayor and Council & CAO Approvals: Date Donna Hewitt, Director, Corporate Services October 5, 2021 Robin Dunn, CAO October 8, 2021 Corporate Services October 13, 2021 Report No. CS2021-26 Page 2 of 2 Page 120 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... N 0 O 0 () (Q C� >, 0) Q 0) m o + U) U) •o U0) o o o o X = m O N as �> U a) cC CU a_ 0 a-- 0 Q cuoa) �O0 O o O OQ a) 0 -0 O a) v + O (Q E w 0 0-) O CU > +N N 0 m N E ' 6 U N 0- a) � � � � L N cB � Q O L L (a L � � � QUCU � QCcU C � Cm cam ° 03 m ^, C ^, ^, ^^'' C A>A,, C to L Q W 'L U) " a) ° O a--• CO C Z3 E O 0 C W Z Q C W U) + O a) 0) U C a) O L CO a) E C > E L a) CO o — 0 a0 0 cn CO 0- oQai� U m � mU cn CL EQ m T N O L N N U) E � a) 0) U _ QQ o N 0 >+ L N �C — o r i N O O N N Q 07 > N 0 N CL O N — N Q Z L.L Q ° 0) ca m L C1 U 0 CO m SON O L (L C) a a m O O O W J r) I L Q a) > `~ O E O 0 a•+ L Q O O �_ U a U E U Page 121 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... O70 a1 a) U p _ L O NO O O = m C � N (D a)pQ U aN O Z CL .00n �O cn o (B cB � . oOoN � � � o � ° � � U � 0v O = Q o Qp > > _ > 0 U aCO aO > O m O — O EU } -0 � CO a) OL O O CO ) O — = O = N O � ON O ). � } 1. ( O -- Q (Q � E U -6J O Nj O O } O = O r- > 0 0 o }O 0 a" E � o � � � o� O NO � - L " a ° QC CL O } O CO O _ H > O "> Qm 0) W (B pw �O m O O O O w O fn a a � � (n m� a) (n N c\j n Q 0 c\j a CO UQQ i Q m m E E U U a) a) Q C Q N L N L O T L - O L N L O N N a) O Q N ACV N O Q Z U- LCL a) Z < LL ^L, ^L' a) L W L CU O O i >+ O O (Q } N } N �O OC'4 (a (Q to L Q O Z � N (n 0� QJ = Q Q C O O E O CL °rE .� (ten = 3 aU 365 0aa H0w Page 122 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... fn �_ > �O Y L CO O0) 0 L U 0 a) O + L O + U U^^W'' O > � �CO COJ :E- LL E � O — E ` E 0 N O a)Q N U O O) (II � Z;06 O O � O OQ -0 COcB 0 a ,, U^W E Wi + o � U (n � } per _ 00 E > 0 a'� 0 � � 0 a) mca E � U 0 cz C � (D X � � � -0 0 N Y +� _ ° L } N � co� .� = gym m0 m m = Ez3 - 0 m m > 0 , U o .> o m > o = Qom } � � ..L m m c� c� � � c� m � } m Lo o m m 0 m4— � � } �, o Q0 0' 0Q 0 mLL 0 �U m N O N r i N N (Q O N L NO N N N p L C) N O N N QCL N :3 LL Q � (II � 0 Q Q � 0 N N Q _ (L � 0 o � C/) Page 123 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... rn O CD � CO -FU 0a� ° O E o Em o CO 1 Wiz o E� a)0 a) O L Q Q v cB 0-) Q O Z U O a) N a) (U (n L Oa1N ) .C— O V (BQ m — — O E C > -on (B U = , � � � a) `� ° o Z3 0 CO Eon o � E Y — (n o L O o _ o a) a) � � a� oa, E oa) U � .o � O 0 0 L a) Q r � �_ Q O (U L JCO (Q O a) N CO H C7 N C 0 N O O Q O Q U L aCr0ioF o m Q -0(n nn � 7c E 0Uo � � � ( - � N O N L T CO N � O � N N N U- m 0 CO � o a) a) 0) a) L N N J N J J a) a) Q N V N FL = a E (a _ O O U- a U a U cn Page 124 of 198 11 .b) CS2O2]-2S, Vanessa Cooper, Executive Assistant, Mayor and Council 0 � CO q¢ R 2 U � � � � 2 §\ � U � O k � $ o .g _0 o n o CO � E 20 ® E@ E E (7� / E § E 1 § 7 \ 7 \ / ) 2 E � 0 7 q = , I k _0 / % k o C § % CO CO o 0— _0 ¢ � - I 2 \ E ¢ p / I _0 CO7 7 .§ �.g CO 2 \ / � E CO % § .\ ./ k § % o e I CO CO ( _ % o CO .g I CO CO m 2 = 0 / \ CO U '\ I 0 '� \ @ � I I .� @ _ k Q 2 / \ \ J @ ¢ 70 ¢ & 7 E ® ±_ R @ § o R E E > _ = o \ ¢ % ® @ 2 5 / ° ® % \ E 0 k G U 2 b � � (D / CO2I@ § ¢ o= . o% ¢= E o D .¢g EE // ¢ � �¢- � 2R E S $ -- U @ — S / ® ° ® �� ¢ q � �C"J CO � k � � � � 0 \ 2 3 k 17 2 , o , w m , , ¢ E U , 6-o R R 0 , -j � D q � Q � g CO � Page125 0 198 ]] .b) CS2O2]-2S, Vanessa Cooper, Executive Assistant, Mayor and Council 2 2 ¢ R 2 � 2 \ q q k 70 e � 2 $ E -y o I o CO � E 2 ¢ E@ E > $ ¢ 2 E -0 o I = M / % 7 j C \ % ¢ 4- 2 - I m 0 % % 2 / w \ E E ' p � \ = I ® E CO E — ± I 2 .- .@ 3 '= E ¢ � E § 7 .§ § = 13 � j % / $ � 0- 0- 7 7 m �.7 = § � k % .> 0 I 0 § @ � � 0) k I E 9 0 R ° > I R % -0 : .g _� J 2 @ C ¢ ¢ 7 E ® y R @ § ° R E > _ \ ® o = = I E ¢ I ¢ .g g ® o ¢ I ¢ o E E 5 4 E k C) � 0--0 k = 0- \ CO 2 / M ¢ U E o .- 0- 2 E 0 0 ± — ¢ 0 = .g 0 ± o -0 — I -0 m _0 I 0 M ME Q � 0 / I C � e F- 0 ¢ o o ¢ ¢ ® ¢ 0) E 0 ¢ U § R = _ 0 .1 = I = = o I ¢ E I ¢ m E / D o -0 0-.@ ¢ E = .2 '0 U - D : / D_ .g e —0 > o ° ± E 3 > E \ % a) \ � E ® LU \ � 0 g 0 2 0 0 \ 7o § E m � : -0 � : .E O / LU C 2 2 $ o \ � D q ¢ E _ � � I � Page126 0 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... o ^�' _0) L L L m W Q � L m O 2 �� O U a) +, O (B a) 2 O r, 70 0 N O O > CO a) m U O O J � O O O � Qmfl> Co O - CO _0 m Q � O CO 0 0 CoLa CO (n � O Ua' % � O O coO U o U O Q� -0 - O� on N CO � o M C � - C N O 0 _ (Q a) N to L O j }>— Q U_ (B tB a) o0E0m0 � � � � � v� (n0) CO m . o — CU '> � oL � � � o 0 a) � } + o a)UO� L oa U 0 � N cQHEO NM B Hp MO O Q _ � a)m m > 2 � .5 o o >, E a, a) a) a) •� a) MEN o � � E o a' E (DZ 0w L O CO O N (Q 2 � � +, � O O +, O O O Qa QN - aiVUmUU .� 'EC? cnLLM r N O N N a Page 127 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0 o L a = ° ° 0 E };-0 `� o v� ca = > Ems _ � = caa � � � 70 _ � L to V = . Z 00 - N > > Q 0 N `� m Q = `� N 0 � V i O a1 0) 0 0 = N - o 3 � � -0 = m tea • _ _ E _ a1 to '_ '� .N = = C> O O C1 O a"' O N d+ i N r y .N O H >1 N -0t V -o — E .� O O Z 0 O cC 0 v " m '— w '000 — 0 " t" E �O O }' M O 0) O N U �+ V M N "+ O = 0 _ O _ Q 0) LV = ate+ G) +�+ \ L L� ECUE U S L Q 0) O O = ++ / O G� U> L G� O -0 O 0 L O H o0NU = OU o o ma = O � c � a 0 cUt = U OU ° O 4 * Page 128 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... U ° 0 U �+ 0 .0 E CO }�— +� O C � +� O 0 - L CO to O N � 0) CO a) 0- L 0 (B L •� 0 O Q CO c^' ^' W 0 E L co Q— O L A cQ W Q �✓ � E O U 0 a) U 0 CO a) L -0 CO CO L to Q O U U E cB L cB a� � 2E O a) Q i a) N cn a) cn O U Co `� . `~ 0 O 0- O `� O O cQ N .0- E O 0 +, N E (n O U ns Q N L— O O a) a) ov 0- ?� a) z- N -0 •L CO Q— E > c� � � c� � 1c a) LU EmLuQ � cno � � _ E � Qoo CO CU : CO �' 0 � N � (D �O a) to -j > CO MJU o a)70 � U � o o � UU- � �_ � � N Z o � � m � � CO C CO U O L 00 C L O L E O U Q� 0 L N a) U U O O a) Q L � U O(D Z3 N U O L 0C: 0 L0E E N 0 W > U N > o > 0 w w � -0O w o mO� wQ ( z N Q � 00F4 E � O QQQ+(cBr U N O N T � L � N E O O O N P O N N N N ° O N L ON z L� Q m 00 0 N r O O V .V O a) E CL0� O O O .= v O > a Q U 0 = Q inwaU- Page 129 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... LLL O >' N 0) N O Q _ I I L tB + cn 0 � ," N mCc� � mQom } FCO CO 0 � EEc°�i � 0 Y E o 0 a) o 2 0 a O N p a) (B O cB U 0 0) 0 L O L 6 +� t3o _ a) 0) O Q ( > (Q 70 � 0- 0 O O 0 m Q Oa)) C/)Q EU Q (� .0 0 E L- Q 2 r- (Q �- >' LL Y Cn '- L � Lo o � � a � C) Om � � I Q � � � 0 .- � � oE (n � � a� = O O 0) C N O (B L O 0 0 Q (n E O L to } � o oC06 m 0m � 0 > a) . a) (5 Q 0) FL 0 O �� .N V U 0- �' 0 -0 > Y Q Q > CO 0 L O O 0-— C 'L H 0 0 ° °D 00 ° 0- 0)°� O' 0v»0 O � �� � � oa_ U ° cnU) a_ cn o � W i -0 0- W � i Q (n i i -0 +� i i Co i (n i N Co i i Q i i i i Co 0 .2 N O L N m >, L r E O C) O C) N Z U- Q L Q C L 0 U L U a) CO 00 � m m � 1 ^L' O N Q L 'L J H C - C L O OU Page 130 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... o L O Q �; O N (ten 0' L +; a ° NO m B 2 0 � Q a � ° � oEWa a Or 0 C/) L° coi 06o �.J _ L � N O N O i (Q ° 0 ^m^,, O 0 CL 0) m � �w,, O �2 0 '0 OL O O- N � t -� Q ^, L 0 .2 U L L ° C + W O L L Q Q W Q 0- 0� o � � Q. cn cn coO 3 }' m cQ � > Qa Q0) 0 oY ;, c" o vOi 0) vOi LQ L O O C a� c 6' o o � a� (B o_ U-O a) m O_ O O O a O c) E � Ocn O � > c m E y O UCL Z ° m L T N � N N O N O ''' > O N O N Z � a) �O U U a) OD � a) � L aT) � O N }, O A= � W E Q a) 02 a) E L W 0 (0 Page 131 of 198 11 .b) CS2O2]-2S, Vanessa Cooper, Executive Assistant, Mayor and Council E CO 0-.- 0 10 I 0 3 ¢ 7 ® k / I $ ± § E 0 / \ ¢ ( § R o n k 2 ¢ ¢ ¢ 2 o @ I 2 06 m2F— E ' o ¢ o 2 o\ � F 2 � E 2 \ E I o ¢ .g o w o E o 0- o � ° ® % I o ¢ R ® v % ° / % _ _ E 7 ¢ % / .g \ $ I \ 0 .@ o E E o E p ° I � 7 2 k k k 0 -0 / w -0 0-U 2 2 C \ p o § E 2 I E ._ E E o S I ¢ E o = ¢ I ¢ E g 0) E I 2 CU � .- = E ( � � a)t; ? 0 U 0- 7 0- 0 E E R U \ 0 E 0 0- C \ 2 E o / \ 2 m o \ � o ® 0 E U � � � k .� � CU 2 3 U E o ¢ g \ @ j o -0 0-� o w $ 2 — 0- ¢ 7 $ 3 E q / / I e = w a) CU \ 7 0 % � E 0 p � E 2 0 % § / .7� E / \ % ' CU a) J 0)- 2 E ® ® ® C 0-2 2 3 E � E ,f q ? 2 § � ® � 0 % .� f $ \ '_ ¢ ¢ / $ o ¢ I g 0 I 0 ¢ .g �.- = E o \ ® 0 0 ¢ ® _ o § ¢ I � - E E ® @ e ' o f �._ E ± o R - .E E ._ E o 0- k / 0 \ � E � \ w \ 2 2 \ \ C14 D q § b -0 CN LL § 2 % Page132 0 198 ]] .b) CS2O2]-2S, Vanessa CoopeC Executive Assistant, M8/Or and Council 2 0 / @ p % .@ ? / / E 2 / � ° 2 / § R 2 ® U R .§ ® E _ ¢ / U g2 I >1 3 E 0- ¢ \ / 0) p .@ O 0)� I E ¢ 0 ® 2 U @ ® ® / ° E _ ¢ m E ? / 2 \ I E 0 $ .\ � E } :� C D 0 5 2 / ¢ _ % ® 2 o I ¢ E / '- o I o % I 0 E ._ ¢ � 0- I ¢ N / z3 ._ p E — o = 7 I — ® o _ _ o .e - _ ± 2 ® o .@ 'E ° I X p 2 @ / E = E_ -0 2 k / 2 U \ % \ LU / o 0- E k 0 > CU § 2 \ _ R ¢ g I w _ § I ¢ o I / '0)2 0 e E � � ± � E 0 % / I o S I -0 I ¢ E E I LU o E ¢ 2 ® / 2 � � ° p 0 7 I = E 2 E c $ �2 E / ¢ � � §_ o 0-. \ = 2 q ¢ E I I J o > / _ '> ® 7 2 o o ® ¥ o CL = _ � = o ® ® � � E @ E ¢ U o 0 0 ± 70 0_ I _ 0 10 ¢ 0 E % ® E ± E I ¢ .�— � ¢ CU k � / 2 > 0 -0 2 0) ° �.@ § p 2 2 2 R ® ± R E 9 3 � 0 = I = ¢ F- = a E 0) c-._ � ._ _ = 3 0 = (n 2 ¢ @ 0) E ¢ E I E ® / I C E 2 o I 0- \ ¢ E E N E o 70 _ -0 7 Q ¢ _ - = I o I g - - o w o \ / 70 2 0 J U 2 0 � \ I k 0- a I 10- o o ._ ¢ o ¢ o ¢ o I 0 ¢ ¢ 0 0- 0 5 .E @ o > > E % � � C % .g ƒ / � ƒ 2 .g 7 f % o C\1 D q ¢ E _ � � I � Page133 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... 0) a� SZ: c� c� Q0 _ _ N Q L L � m L � Nam, � L � NO = cC tn � _ cn c� � m0 cB - o � O LN ° NOE c a) H - 0 I I M = L �4�+ OL �U C = m O O 0 C = O� o � s ° � Q� � ° 0poD � o o - a o m o vO� _ ~ p Q 0 L O O a) 3 0 'i �C N V Q O O ° O = Q O 0 0 N = _ • L L (n mom ° tea,° m � °' O E ° o ca 0a7O � >,-0L �' L (nL � � � 0 CO 0)— � .� �� m _ -0 0) 5 3 mew E o � aNi > � c`0 >_ _ CO E o _ _ o_ Y L LQ� Q o Q =0 m m ° �OU � � o o -0OL = tnU L O = w > i + O i U C1 to W to (LU to O J T N O N N a Page 134 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... (' �/� ^, ^, (� C ^, L 0 �j O }' U fn U O cII VJ > 0 V W O a--� W W a--� LL O L W O Q L U U) Q U O (B N O O O 0 0 0 0 } Q ?> L (Q L Q O OO _ N ° ° ^�, v� o � oo �Xo ° o � � QQ� U � CO � o � � � oc� Q L W Z5 aF L O O W W > Q O 0 -0 L ca cC O > O 70 >0 -0 O Q— O N > t�i> Q O O O N N ~ N as L 00 '"D � � � a) 6— � � E E m � U � U MO (D M Y � o � N O N L r m N L O N N O N U— 0— N L L >1 Cm C� C C W TW 1 W Q V V O a L Page 135 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... U) 70 o 0 0 O XX (B (C L O C/) N N L N L + N O 70 + >, N Q 0) N Q 0) 0 L (a 0 O O O CO O+ (U (B -0 O -0 Z CV CV 0O X� U fn ° W O NO� _0 ° (ten gym .= 3i0 (D � � L (� O to L +r O >, (� N `- J N O .� O .� N O O U) N = O .� O N p a) O p O y U CO O O E 2 a) i � � N O N O � N O L U W •� .� W Q W W Q L W W .� W .� L Q W Q L O Q L L c� .�? 0 N a) a � c� c� c� >° cF c� 0 c� 0 0 0 c� >oME >o O OEQ)U N Qm 0 � U 30 0UU) U) OU > cncn Tcn T � = O (n O > cn O > N O N T � T O E O (B N O O N L N z L W Q N Q E Q O Q O + U (Q � O O > Q � Q O N Q N O O v d O L Ua a (1) '° mw Page 136 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... L o -0 � > � m ° (II o N I _ ^ 0 (n _ (B �_ (Q � U N ^ O O L pUO L- O +M EQ ^W N + O (n Q 'O a) C14 O — 0 L Qcn N �aIO ON ; O} O C) f`O O p _ 700N OO + ( — E 0pO m° Cm � � � ° �� � m 0) No ° � O _0 CV N : (� N >CU B � (Q0 > m 0- N Z3 00 ` (Q `- (0LOa) > O (Q E (U O N L L Q OO O O � LL O Q O L N Cfl 'L I` U OO N O� 0 O C a O L N a O Z (Q a M (B N O fl-O Ln (B O N N O O O I Q N Oi O O ° N N � H 0 0 O O O O QO L O N .— N U N m N -0 N m tq U N � � — L C� 4 + r +� r N � +� U H N (B N O CV CV N >1 O L N E O m N N O N O ON L ON Z U- Q N E �O OD c� ° O � U � O L > Q � Q (n Q N N LL Page 137 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... aD WY N O O O O 024 U >, O +O+ <Q O O Co 2:N 0_ N C1 0 QO N NO Q � J = O N m N O O O C O saNmm �� o � o � O _ m N O o w ( . O N V OO " 0 m U 4.0 y O 0-.a) N O r C O O O �'N }—' `� O O O LO L O C C NCU 0- 0 = N (U = N V O cC = a1 Q+, N N +, N p N >+ > Q i ?j ._ C Q Q >+ U O N cB W .O a1 0) O LL O ,� � a1 O N O Q O Q w CL N t� to O O to O M mu intecr�- o O rt) E 0) E Ln c B N B cvaO 30 O: r t cu c� � �M r � Uc c C Qo CL a) o � > ° � � o M o � O ooOaio � � U) c a) O (Q -0 (N LN m m 0) Q fn LLJQ UQ U 0- H O 0ZH 3 N O N N N � >1 r- N O O E O (B N O N N a) N L p N N > O Q N O �+ O N a) L N :3 a1 a1 Z L Q N o Oo 2 W ^ C N CU vW L L 70 L (U70 SOU >L J Q J N 70 LO Q N N •> 0 O 4) it N •O v as c Cm Ca E WOE o � vmcEa ,L O + �+ L O C O O oa cn a Page 138 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... O O CV(II 0 O N _0 O 70 tQ N >+ L 0) O m '> N -0 COLtnN 70 ++ O — O C"J LNO C o� — oi O } N 0m � N a CO O ONO 0) N O CO 0 a O O O 0)Q a o � � m oo � ° oo � � 0-1 E � (Dm0 mC2 � c- O N N L U C — _ o 0 M Y p C o 7 t a - - m o0 •— o C ca cn o O) Q CO L O L N fn N O N -6 C _ O 0 - CL C) � � � Q � � � � r �QNc � a' � o � � Uo ON CO o � Q- � � gym •- m � '_ O � (D Q m � O N N O oCO > O N v> cn O U ca I U O .� N N O E N O O cC O N � - ! — N O = N O > B O O = +� Q i N � C •a) N C O O 0 U O � i �_ �� Q O � c O > O •O N N O O _ r Q Q OU � .� N O N N - N N N N + > O-0 CO CO _ O N O N E N Q} O Q U L .O O t EN 0 Q. > QcB U O � QN v ._ W (II �O tn (n00_ (n (n QLU . c� N 0- -0JO (B . 4-- c� z (n L 0 0 N N T E O (B N C E O (B N a) N O N N O N m O N N ++ > O O > O N O O N N L N O N N L N z L ' Q N z L Q N ^L' 0 >1 Q C ^L^,, 0 >1 Q Z5 W C L W C L N t U a) m CO CO U N m CO (B OD � 2 00 0 J tQ L Q L Q W O :D J C > cC Ca O a 0 Q N > O Q O i — O aoaQ Page 139 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... E U N N N U O O U U } O U a) U a) c Z O +, N (B a) a) U a) O O O Q a) 4) �' J L a) NQIL HN O O j -0 ON CO a) ato+ ++ L O JL O O Z3ti CN a) -0 tv L ? O aOC14 a) -0 tII � L a) ONba � = O O 0 a) -0n � N Oa) � O O CO NOO O N +, O N — a) a1 ?� . > aC) N U .0 �_ a) Q N U •O CV Z3 O L O E N L O _ C L L > L L O " -0 -0 U Q N `� m a) Q 0).2 a) O � O O O a) L +� L tQ = � m O O -0 a) N L C (Q 0 0)N c tot V O O (B Q +� L N a) ti V a1 O 'V � 70 U % to L - � E qtQ -oQ O t _ o O U +� O o M O O o a)� a) Z 0 o to O a) 72 �Q O U >, O tQ U O U) cn iZU 0U � -0 -0 00 O zn o Un mU Mtn N N O O N i N O m N O E O m N ++ L ON N CN a) N L ON N O > O Q O a) L N U) O N a) L N 0) I - Q m Z L U- sz m :3 Q L Q Q OQ � t) a) J Y (U L W Q r Q t� N VI I.f� tQ O i tNC O C U O t L O v 0: 0- cnwa Page 140 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... C: a _ C 0) co L a) :Ea) m co E -0 N � o O L Q L W , _ E .. cn co m = -0 = w C C) m cn � U a) " > 0) v 0 N L Q W cn a) Q 0 .=_ Qo � � � � � � rn � � con m Q— L 0 a) . . Q L `� Q 0 (Q O L O - Q a) Y > 0 j N W cn F Q C = U j — U 0 0 o Q� ° � � U � � � ¢ E cn E '� N EN co a)( m" N -0 Eo L Co O O O 0 co N O >,U ON 0 a) N t 0CY) cn Q m L O a) -0 0) a) CO N a) a)CY) LU 'Z .L to U } 0 O U U -0 U } m L fn cB >, a) 0 cQ to r a) ^>_, C 0) 0) c^B, c� � �^'' to >' (II a) v) AA`` co ^V^,, O >, m >, a) co m +� a) Co ca 0_ W (B 70 Q W W O W 0) m L L O L L U U U 0) " a) W E U +� to (D r (nCl A ^ O U L r L 0 m 0 0 0 � m o o o > No cn o cn Q W m CU O ONO (B UQU � ZZZO m M H 0 0- 0 °� O � N � � () � w 3U 00 �UDwUNUw 0 0 0 N N " N m (L) N N NO N a) C:) co O N a) O N N N N N N N > N C) N > C)— N O N — N O N U- Q Z L U— Q Z L L— Q L Q W E n E L Q L CU Co (B U a) co cB cB U m 2 +� N +� J 1 � Y L N � N m m r Q 0 co co Q N N � C ++ 0 ++ 0 L 'N L N 0 E .� ca O E L 0 L cC HU C� Uc� U U Page 141 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... OL r , 'L y{ ^ �F M a) 0-^D i^yL ^m ° CO > ( L L L LL, = O OQ a) +; 70 C (V QN NN CoND N O to a) >+ N Z5 OO OON > Q Cl) tn � Q Q _0 N N = N _ O 70 E m � 'V � Q a) y � •O O -0NN a) < d) 0T NO � � p a) O N U to L U Q �_ = O N ° O _ O Q L i N O to (n O O U (D �+' - Q i N " EE Ec 0 C -0 _0 a) i O Q a) Q o (B (a CL i Q ° L 0 -0i VJ ° � ° + V N + a) O a) T QO U J a) CO = Z a) (D � -00 ° O .00l) E S E a N to tB N L `� N Q ° J 0 � N� °OOO a O O N N O 2N70 � W -00 inaoa0 z < -0 z0� a) 0 0 N L N N � �— N � r— O O E O (B N O E O N N N a) N L O N N a) N L O N N O > O N N O U) > O N O L N O N N L N � O N (D L N Q m z L U- Q (D Z LLL CL a) Q L Q L Q a 0 a � E L �1 ` d.W. 0 (D L (Q � W J I J (n V L cn � Q v = o a Ca m � N 0 � c LL o > LU Ca m + L L = o 0 ii a s O a W U 0 0- Page 142 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... (D _ m w o U a O Y m (D � m CU ono E �_ � ° o (��a � U CDm O Q (Q O) CO(II C ,� — O U V N O (Q 0 E N cB N .L - O i i N O Q � U L Q U O (B N V Y O }' �) � CO . ( L N CO O CL m > m O N }O CO O N O >_ N N O U � m (� O O O m N COW O } _ CO o L (n o o o _ > U ~ N O O U Q L U N (B O Z Q(� (a � — O Q} (0 N •— Q L O - � O �_ O w O Q� O H O L >' L N 4 O O � N � = N ��_ CL O Q m _ N CO O E .� O O � N VCO � = to m 0_ j -0 N O (B M U C C +O+ m (Q N U O N +� N (n — U CO — m +-' U N � U o pN o E � 7 E w- > � � M C (0 > N +r � N � (� O O (n U L O O L O (Q Q O O N 0 0 0 0 O L O U O O >, H (n 0- N U U (B (� 0 � (n U U U Z (B D O fn Z Z C0 O O N i N N -0 - L O E O CO N Ocu N O N L p N N O N L N > C) N C) N > C)O N N L N O N N Z L U- Q Z L U- �y ^' n E Q E ^, L L W O Z3 U O N Z3 � U N � 00 00 � C CD CO (Q (Q � L C/) U) � Q E > > W U 3 c m m m � Z 0 cn Page 143 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... LCD W 4H 0 CD N (Q (C O N O U U •� a) �_ Q O a) L O L = i O a)C +� C a) O a) 2) a) -0 C` J -0 E O +�+ O O O O > N a) to � co -0 —C 0- 0 _ �- >% Cco a) C:)C` O LU C3Oco O CO Ep m � Om z U V L O NC �O>a) - O CL 2 = a) U E a a) Qa U m w a) Oo. °U � >+ a UA — C) ., E0 > EO � m o0 0 �EUm � Oa) �_ E-0 (n O O O Qt a j (U�Q) + . a ♦ UQ cB = 0- O O 0O 0 O a)> a) . UOU ( > UO Q- E m � QP Ut a) a) 0 U CU a)E O N v j L 0L = Q U co (B 0 E U w> aZLL Q o �-00 � Q: Q0= U) LM wW0Z Z000ZOfU -00 CLI o Q' U � 0 0 0 " N N N Q >1 p N EO cu O N EO O N C) N O N L N O N L N L N N p N > C) -0 N C:) N > C) N C) N N C)LZ L J 7O N O .L 4 7 O N O L 4 O L 4 W ` L U W ` L U- Q W U- Q W .� (D L a) L CU co ca 0 a) co (B (B � U a) co (Q ca � (U ca co 00 2i 2 00 2-1 m m CU C/) C/) 3 ma o � z 4-- z Q — > L O m 0 _ � a OU Page 144 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... L W i ° U E Q O O ++ O L O ° O CO 0)— O N +� C ��/ N ° U � O p v cC ;•' _ �� N L O N m N Co •-J L 6 O O 0 r Q Q p E M ON D N +0 - � ° p � � N76 '� � � � U O E �_ +r N cB cB U N 0- p Q-} u) cB .O ��♦ > E_ O O L O C)C/) C Q ++ C� U -0 CO Q�� L W E �' 1•d C� ca > .V V J O (n O cB J O j O E 0 �C C ++ ca O N J N U U +L C � ) E � > W 7 Q OU N ° co -0 O) O p0 O N O00) N = O 0 EL N � V mU o o °Qm O � � 0 � > m m CO ° � U ° " z � � ° o ccnn U ° } ° °o E — O o � Jamo a No o ° UQ � _ � � U ° C E O cC L � 0- U O a)+ p > O 0) (U O r " L p >+ O O O QU ° L V (L CL � .L - a- � a� O U W w � cn 0 (D 0 cU) a cn U U cn . o- � o- c� a N N O O T T T O N O N O N L p N N L O CN N ++ Q N p Q N O �+ N N — CV N N — CN N L L :3 L L \ Q \ Q CO � O N m � � J � = O C/) r Q Q � � C a .2 a > � m i v, mm am v N N O 0- w N 0- Page 145 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... o m �_ _ a) T a 0 � o Q- � o ca m a) 0 m 0 - to m o Q o � � � � = c > v) m I Q. 4- C � > � O m mm x � 70�L � o � � L>>OB m� : oo oo �o 7 F- � EEOo Q Q o O o c . o + E � o —Q04 ++ U C O LL Y % N �Q �} V = N O Q (B Q U O O O J +� +� U Q — ?y C N �_ N O fn m M a . U QB O u + 0 CO � o � � COa) c� mL >, a) 0a) a) +- C: (D a) - Y o Ua� ^, 1 CM O _ n�O// >, ' c� N O CO ^N' >, CO •O ^yO V�J O V�J CO W cI) L +� _ Q L L U a) L + L to �_ L L L o COcB CO m o cn o cB cB cv L J to to L O a) U L W �O = .N U U U a) E U V U a) 9 - U ° C) — U = (UC .L o o m � m o O o o o >— cn � c� o o .N o O (U � o >O L o CO 0 ZCO � U UZZZ -0 0 -0 UU UDJ . Z 0_ Z > 42 EZ O O O N N N N r 0 r N r � EO (B N O EO (B N O E � N � O a) N � NN a) N 2 o N N a) N oN N > O N O �+ > O Q N O �+ > p NO ++ O N a) .L N,, O N O L N,, O N O L N, � Z L Q W Z L Q W Z L a) L Q L L Q - E (U _ � aa) E (U a` � CO � � a U a) � U a) � U a) (B OQ � � � � OQ 2 OQ � � : m � m a) in � cU cU co m � ( C0 � � � Q N N V O a) ca ca H a a a� 0 _ ca = ca am JU mcn Page 146 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... _ ^� m _ ^L^,, O � L W O VI ww,, N ^L^'' W Q U L W V O N CO 0 a= = i i N (B (U Q U O to +' +, `� cC > _ 'L O .� m '� o - oE ^' mo � � 0 — may * W � cnYm : o O _0 tn � i 0 ° o " m � o � o � ono � � � m °3 a� m � O (D Ov�-i �, c�n o � � � 70E- vUic=a � o .00 � � Z3mc � mQ� L} L L U O O VJ :E tV - O N ( Qo = = N > .VOOO > O O O O O O OOOVUOLcV U iN C) � U N > 0-0 0 a OU (n wZ = a_ o_ a Z N O L N L T T NO N E O (U NO N E O N a) N L N a) N N O }' > O N p ''' > O L N O N N .L N O N z a) U- Q Z a) Q �L A Q 1Q a E � � a � E (II (II ) O U (II (Q U 000 -) Oo 7FD E 7FD E -Q cB m O O = .� O O O V U CU V � — N > Q m �a = O = = i = O O O O N }, N 0 - r N E O 0 L a1 +�+ W 0- = = T Page 147 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... a' r > Q a)a) E �, W o -CI15- E m � T ti L }. 2 a) a1 W O N 2E L > � p �p 70 Qa) viNv ° � ao0, rv� 0Ca0 E U a a) aO a) �C° N 7 E a) >,� r ? U �a) a� > u� U CO 0)cn ? .o0) CU cU p X d Q_0 C w 3 N a O m L a) NCm a o m _ o `� � o = ca > c � E CO� E � a) a) � Q mmo � ma) m � oHoE = o CCU _ 0) - +- � �- � cn� �� E E E E E a) = � � U C C C O � � N o a) -0 cn cB y cB cB a ca o W m m m '-' to }' cB a) o >, v>i U .� m _ � �� UU E v� � U ° U UUUUo .� ca � U � � Q� � a) cA o 0- N " a) O > O O m •� 0 o Qw o O ow0 ° ao " A CU o .� � CL E � zC/) 20 a O zza" LNzQ � � zzz Na � = a-0w ULLC .E0 0 0 0 0 N i N L N N � L r N � L r N L O N E O (U O N E O NON N E O N N N N N (V O > O N O ''' > O N O > O O •L N O N O .L N S O N O .L N � O N () LL Q a) Z LL a) Z lL a) Z a) LL L Q n E L Q a E L Q a) E L ( �( a ( ( a ( ( U a( (Oo 00 :E2 00 c � 0 a) r) a) a) c a) E 7FD E 7FD E 0 U Y 0 U `10 U `z � � � � � � Q � Q L L (� L ca O = E Q N O 3 m O p p ca O � U- a Ua cn Page 148 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... O 2 L L U) +� O CO CO c T Q a� Q� � E � E � = N � ,� m cn o = U =_ � m � O � o - = _ = o L oa) = Qo Q� o v� O � � � � � U aim 0) m 0 0 � 0) > o Q � N O � = Q O 0 N N ° 0) O 0- 0 _ _ 00 OQ a' U OF Q =O W 0. cII °r O O � � � m coi O Q � 0) v r020 M . Q LU C N � +� }' N O N J C^, O E Q cII O O O O = a O N O + _ = 3 _ W �y L N N CY)N N O _ *•' . O —_ O — can U Q N CL� .__ =0.0 U U E N Z U (B cn U a 3ir- �UU � ZQ o � o Un -0 -0 Z U �Q Z CO o 0 0 N N C E p CO N C E p CO N o N N O N L o N N O N L o N p N > p N p >N p N Q N Z N U- Q N Z N U- Q L < L Q Q` E Q` E U m m U N CO CO (B 5 U N CO (B N � N N T N E U (Q O U (Q Q m H �a _ E N = om U LL cn Page 149 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... 70 L U 7 O N N N O = _ O O) O) L E L (II S ° L }+ Q N N O Y U O >' 0 Ma1 CO Q > N .� U } L = O a) cB 0 J = + v O cn O CO CO °UA U N � > M V = a- O U Qz5 ` ` +, 0 Co CO CO m Cl 0- 0 L Y 0) 0 fn a) a) m L a) N a) a) (II `~ O 3 = O O a) U° =a 1 _ cB O '2O � Bz O O a O O Q QUza- ° °cn 0 ° 00 N a) t� 0 0 L-:, N N r N r 0 r N L r CMQ i N E O m N E (Q N C N N N O N N O N N N O }' > O Q N O }' > Q N O }' O N, N O N a) — 1 N O N — N' N 1 W Z L I L a) Z L U Q a) a) L C L a DE a ) E a ` O ^U L ^ _^ 0 00 : 00 2 2! 0 m m m mE 7FDE 7FDE 0 U s°' U `10 U `10 Q L .F, _ O � � cn 0 c/) 0 ci (nn :D Page 150 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... _ 0 � N CO N _ .O O > O N .0 W CL 0- W L �� V L CO 0- (n W C � O O W 6 B N U — 0 � N O U 0_ N Q N -0 w w m O ON O _j C O }� 70 � (U cn OY (U -0 -0 O ^, >,U N c^n' J � � VI --� W W W �"� 0 (� W n V V 0)C ✓ W oCL to L7E3 Q > CO (B N Y 0 4 77DO 0) vi Q N (U 0 (U O N (U •N 0 .> O LL Y > .� to N � 4 0 70 (B O '� N > � N U >, (B N 0 L + U N O N O O O O Q� L >'� to ON N � � � m o o Qcn m � � — � z m mo � � 0_ L 0 0 0 m N L N •� N U� N O X 0-) a) N a1 O Y Q L O O (B O 0 +' >, m i z E w L L <n (a (n o m 0 o . m ) ^ v) °) ^C, 0- O to to m E 0 cII O to cB O'er Q N ~ N N 70 O � N N O N T � N L O (II N N O N N N O N L.L Q N Q CO CO CO (n ° 0 m co J (n i O _ O V N � � O � in 0- FL Page 151 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... o m ° � ov� � m O j .O O O Q N ai U U cB N N U •S � N L � O N � N IOU �o }, O N O > O O ° N O � Q N m0 � jN0L _ o � 0 dO � 0 � wm E � - c0 o N o0O� U O O m Q to Q � N L N U U " > F .� Q Q cB U 4O Q L N O t� •� O O 0 +, to U> a.+ 0 (U _ T O (Q L Q �_ O O O — U � 0 0 N O N cC L O cB O CO CL O O cII LL O S.� , a0,, O a0+ 0 0 U' N N ++ 0- N 0)•U O ID (B O L to U Q L O O L •> A M O a r- 64mc � - ma- �o QE Y a' o E Eci ca O 0 0 N N N L N L N N N O N N O N N U- Q N CD L L. �+ 2 CU CU o = o cUm cn I 0 Q Q d w CL O W L L L T 0 C 3 m vOi Oc0C� � wcn =) a Page 152 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... � o � � 0- - No -0 � mo Y Q � ° 0 O �_0 O 0) 0)CU CO O ° ! 0O O U E cB a) m E 70 � o O- ° Q E -0 L ° N - ' cQ (B CO (Q Y Y _0 � F O L cB a) ° ^, O C W r L 0) U ° W (Q (n W a) 4- 0- L 0 V a) v) C L C � O = (n VQJD N O 0) O rC7 U O a) � � O � — (Q o a) � t O cQ > , 0)0 (n Q Q �'OQ L OC n (V cu +,mW , to � Q N i B ( W Q 0cB OO O CO Z— a) .(Q E L O -0 O QU a] a) W Z- 0- C U C Q +o . CQE > a) cB � vo 7o cu L> o 0 t CL O (B (� Cm °� � � o �' aim m > � E0) QnmL � m0a) �0 co Oa)E CO C: O- �� � ° m m •'' � m o EO o o � o -0 a, � c� o o > n O O V) L a E > L (U U U SZ: m O W L O a) O O 0_ U o O ° O N O � N T � N � L C) Q E O (B N N N O N L O N N O a-+ > O N O L N O N N L N Q m z L Q m m Q U >+ U i >� O o m O) O) m J m Q C N Q t) +�+ -0 0 (U N Q Q CL Page 153 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... T C N O O O .� C O N N c cm v U) ,�, _ L � O }, (n O O y U) i = to M c V (II O ,O m o- U) v O U) T- N (� O U) E O (II N L +-' �, ~ U) O O v C� O CC� O a-- .-O 0ILT U- CU N to U N z Ovo .T O O U) (n O N O cC v LIO O O O a) % Q QU O ,� Eco (nL U) >_ O O CO O E -0 O -,- O L _ �'C rCO L O a) M ? L5 + N QL C OII � N � L �UO ORZ OEN M4+ O a C N LL L .L = C LL UO O aO > EN � O NN Z � (F- (B U tC T T T CD Q 0 N N N N C) U) NCU U) U) a _ � o (B U 0 -0 O > � � Q Q Q C O C +r O N 3 to N L O + O > U a) •L tv t� a � � o Page 154 of 198 11 .b) CS2021-26, Vanessa Cooper, Executive Assistant, Mayor and Council ... T r N N O O N N H O ) LL t5 5Q Qa o a1 O N N C r- o ooam Page 155 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Report Township of Fraud Heritrage, Exciting Future Report No. To: Prepared By: CS2021-24 Council Yvonne Aubichon Meeting Date: Subject: Motion # October 13, 2021 2022 Municipal and School Roll #: Board Election Voting Method R.M.S. File #: Options Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. CS2021-24, presented by Yvonne Aubichon, Clerk be received for information only. Background: While other important information pertaining to the October 24, 2022 municipal election will be forthcoming to Council at a later date, the purpose of this report is to provide information on voting method options. Staff will be bringing back a subsequent voting method recommendation report for Council's consideration. The Municipal Elections Act (MEA) provides clerks with significant authority and/or responsibility to create and implement any policies and procedures that are necessary to conduct an election in a manner that reflects the principles of the Municipal Elections Act, 1996 (MEA) and its Regulations. These principles are recognized as: • Maintaining the secrecy and confidentiality of the voting process and individual votes, • Providing an election that is accessible to the electors, • Providing an election that is fair and non-biased, • Ensuring the integrity of the process is maintained throughout the election, • Ensuring the results of the election reflect the votes cast, and that valid votes be counted, and invalid votes be rejected so far as reasonably possible, and • Ensuring voters and candidates are treated fairly and consistently. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 1 of 12 Page 156 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Section 42(1) of the Act states that: "The council of a local municipality may pass by-laws, (a) authorizing the use of voting and vote-counting equipment such as voting machines, voting recorders or optical scanning vote tabulators; (b) authorizing electors to use an alternative voting method, such as voting by mail or by telephone, that does not require electors to attend at a voting place in order to vote. In 2018, the Township of Oro-Medonte Council approved a hybrid model of online/telephone voting with paper ballot and tabulators. Many Simcoe County municipalities as well as other municipalities from across the Province utilized the internet/telephone voting option. Oro-Medonte's voter turnout at 42.75% was amongst the highest in Simcoe in 2018, with the majority of voters in Oro-Medonte choosing to vote online versus in-person (6,397 vs 1 ,359). This trend was consistent with other municipalities who also offered internet/telephone voting options. According to MPAC, who produces the Voters List, the Township of Oro-Medonte currently has 21,363 eligible electors, with 3,752 being seasonal residents and 17,611 being full-time residents. The 2016 census notes that 65.8% of Oro-Medonte residents are between 15-64 years old, with 18.9% being 65 and older (only 1.5% of which are 85+) and 15.2% being 14 years of age or less. Analysis: All voting methods addressed in this report uphold the Principles of the Act that are outlined in the background section above. #1 In-person Electronic and Remote Internet /Telephone Voting Internet/telephone voting has gained popularity with Ontario municipalities since its introduction in 2003. In 2014, a total of 97 Ontario municipalities used internet/telephone voting. In 2018, that number increased to 194 of the 444 Ontario municipalities or 43.7%. Generally, there has been no definitive evidence that the use of Internet/Telephone voting increases voter turnout. It should be noted that the method of voting is only one of the many factors that can impact voter turnout. If using Internet/Telephone voting in conjunction with another method of voting on final Voting Day, municipalities have noticed a steady increase in those who have decided to vote online. With COVID-19 propelling the use of technology forward across all age groups, it is expected that interest and use of internet/telephone voting will continue to grow for the 2022 municipal election. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 2 of 12 Page 157 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Internet/telephone voting has been used by various municipalities in order to enhance the convenience of voting, to accommodate changing lifestyles and demanding work schedules, and to enhance accessibility for persons who may not be available or able to vote in person. It provides an opportunity to further engage those who may be more inclined to vote from the comfort of their own home or office rather than travelling to a physical voting location. It also presents a viable method to replace voting by way of proxy for those electors who may be away during election time. Similar to any other election, eligible electors will receive a Voter Information Letter (VIL) in the mail, advising them of voting dates, times and voting locations. Included in the Voter Information Letter will be credentials for persons wishing to cast their ballot electronically from their home or work using a computer, tablet or smartphone that has internet access or via telephone using their touchtone home phone or cellular device. In-Person Internet Voting To respect the tradition of in-person voting for those who would still prefer that option, an additional option can be provided in the Voter Information Letter for eligible electors to cast their electronic ballot in-person from an advanced voting location or from a voting location on Election Day utilizing computers/devices available on-site. Those who wish to use this option would be presented with an electronic ballot upon arrival at the voting location and would cast their ballot by marking their selections on an electronic device, as opposed to a paper ballot. Electors can then review their selections and submit their ballot on a user-friendly interface. Election staff would be available to provide any assistance needed and accessibility devices would also be available as required. This service was provided during the 2018 municipal election. Telephone Voting Telephone voting follows the same security process as Internet Voting. Telephone voting relies on the voter to process an audio ballot by choosing their selection on their telephone keypad for each office, i.e. Mayor, Ward Councillor and School Board Trustee, if eligible. After each selection the voter is prompted to confirm their selection. Once their vote is complete, their final ballot is sent to the results reporting system to be calculated. The Voters' List is live during Internet/Telephone voting and automatically updates the voter's information to "voted" once a ballot is cast. This prohibits the person from casting a ballot at a Voting location and then going home to try and vote again. For voter security and privacy, no link can be established between the voter and votes cast. The elector may only access the voting platform during the period when Internet /Telephone voting is "open" for casting ballots. It is anticipated that equipment and service provision for in-person electronic and remote internet/telephone voting will cost approximately $60,000.00 to $70,000.00, plus additional costs for advertising/promotional materials, statutory newspaper notices, staff time, etc. which are not included in this figure. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 3 of 12 Page 158 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Pros • Multiple Ways to Vote: Electors can choose to vote in the following ways: ✓At home or work using the credentials sent in the Voter Information Letter ✓At a library, or any location that has access to Wi-Fi or Internet Services. ✓ In-Person at an Advanced Voting Location ✓ In-Person on Election Day. • Multiple Ways to Vote: Convenient: Electors are provided with a quick, simple, secure and convenient method of voting, while keeping the tradition of in-person voting as an option for those who prefer to visit a voting location during advanced voting or on Election Day. • Public Safety - the COVID-19 pandemic remains a cause for concern in Ontario. As we look ahead to the 2022 Municipal Election and acknowledge the uncertainty COVID-19 presents, the remote option would provide electors with the safest option by which to vote. • Accessible: Electors can vote from the comfort of their home or workplace, while using any accessibility device they require. Those who are unable to easily leave their home due to mobility issues, transportation issues or simply due to work/life schedules can exercise their right to vote quickly, efficiently and at a time when is most convenient for them. • Faster Results: Results would be available shortly after the close of voting on Election Day. • Staffing Resources: This voting method requires minimal additional staffing resources compared to a traditional paper ballot election and subsequent at a significantly reduced cost. • Campaigning for Candidates: With electronic voting, candidates have access to an electronic voters list which provides them with immediate access to who has and hasn't voted. As voters cast their ballot, candidates will see their name stricken from the voters list. This provides candidates with an opportunity to target electors who haven't voted and focus their attention to this group. • Environmental: There would be minimal paper required as there would be no printing of ballots and a reduced carbon footprint due to the reduction of travel to voting locations by electors. Cons Security/Voter Identification/Service Interruption While the above details outline the advantages of this voting method, there are potential areas of concern to manage. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 4 of 12 Page 159 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... • Security: Security of Internet voting and fraudulent activity is always an expressed concern. Technical protective measures decrease the likelihood and effectiveness of these threats. Proper testing and auditing throughout the various implementation phases also serves to protect the voting system from external threats. Internet voting platforms utilize the same stringent access methodologies and encryption principles which protect internet banking sites and Electronic Medical Records (EMR) systems. Although there have been documented cases of malicious attempts designed to comprise an online voting system, there are no known controverted elections resulting from the use of an internet voting channel. • Voter Identification: Validating the identification of voters is another concern often noted. As a result, voter authentication practices commonly exist as part of any online voting system and can be customized to include use of personalized security questions, CAPTCHA challenges, and/or unique identification codes (e.g. "vote- TANs"). There are also procedural controls in place to authenticate potential electors. For example, only electors on the voters' list receive credentials which can be used to register to vote and/or vote online. An individual may be added to the voters' list but first must validate their identity by submitting an acceptable form of personal identification to a designated Election Official. Notwithstanding the process to validate the voters' list and the various techniques noted above, it will always be more difficult to validate voters using an unsupervised voting method. That is not to say that supervised voting methods are infallible in this regard, only to suggest that the prospect for abuse is greater in relation to an unsupervised voting channel. That said, Section 89 of the Act is applicable in that the legal responsibility of upholding the integrity of the voting process rests with the voters themselves. Important to note that fraudulent voting is a crime and is subject to prosecution. Internet voting products have continued to develop in response to common concerns expressed about the technology or the associated processes, some products have the capability to create ballot images representative of the online ballots which are submitted. If a manual recount is ordered, these images can then be physically produced and run through tabulators along with manually marked ballots. Regardless of the voting method(s) used in an election, risk cannot be eliminated, rather it must be managed. • Potential Interruptions in Internet Services - Back-up plans and redundancies must be put in place in the event of an interruption in internet services during the voting period. As the voting period occurs over a number of days, there are many opportunities for electors to cast their ballot should they experience a service interruption. The following back-ups and redundancies would be put in place to mitigate any service interruptions: o Service interruptions during advanced voting - Due to the length of advanced voting, any interruptions in service due to internet outages are mitigated as electors can chose to cast their ballot anytime during that period. An extended interruption is highly unlikely, and in that event, electors would have the choice of casting their ballot via telephone voting. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 5 of 12 Page 160 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... o Service interruptions on Election Day - A service interruption on Election Day would need to be treated differently than during an advanced vote. If the interruption is short and earlier in the day, no remedial action would need to be taken. Should an interruption last an hour or more or be after 4pm, the Clerk would need to determine if voting hours should be extended. The Clerk has legislative authority to extend voting hours for any purpose deemed as an emergency. As an example, if a service interruption took place for 2 hours on the afternoon of Election Day, it would be appropriate for voting to be extended by 2 hours. • Back-up plans for the voting location would include: - Use of "hot-spotting" cellular data to the tablets used for in-person internet voting to ensure electors attending the polling location are able to cast their ballot in the event of an internet outage. - Promotion of telephone voting, with back-up phones for electors who are attending in-person. It is important to note that a service disruption would also affect an in-person traditional paper election as access to the voters list (to ensure the elector has not already voted and additions/amendments to the voters list) requires access to the internet. Without internet connection, in-person traditional paper voting would also need to be stopped and the above mitigating measures would be taken into consideration, including the extension of voting hours. 2018 Municipal Election Experience — Connectivity Issues with Dominion Voting The service provider used by many municipalities in 2018 experienced a significant technical issue in the closing hours of the election, resulting in the voting period being extended for an additional day. These issues were caused by a limit placed on incoming voting traffic by the Internet Voting Provider's third-party server that was roughly 1/10th of the system's designated bandwidth. As a result, voting was not available for 90 minutes on final Voting Day. Unfortunately, this technical issue may have a negative impact on the public's perception of Internet voting despite this being a specific issue relating to bandwidth, which had no effect on the integrity of the election or elector's personal information. Due to the voting disruption caused by the vendor, the Township received a discount of 20% off the service costs from Dominion Voting Services. The security of internet voting has always been a factor when considering the voting method, and staff recognize that there will always be some level of risk to manage with this method of voting, as technology continually changes; however, internet voting providers are continually evolving their systems, offering the highest standards in end- to-end ballot encryption and system securities. Staff would ensure that security is of utmost importance when selecting a vendor, with consultation from our IT Department. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 6 of 12 Page 161 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... # 2 Hybrid Method — Internet/Telephone Voting and Paper Ballots with Tabulators This combination was pursued by quite a few municipalities in the 2018 Municipal Election as a way to provide a balance of voting options. As previously noted above, the Township of Oro-Medonte provided this combination of voting options in 2018; however, the majority of electors used internet/telephone voting vs paper ballots at polls (6,397 vs 1,359). This average of internet/telephone voting vs poll participation generally held true across the municipalities that provided two voting options. Given the increased understanding, use and comfort with technology, and the option for in- person electronic voting experience, the need for a paper ballot option may be minimal in 2022. In this instance, if a voter chooses to not vote online, a voter would arrive at a traditional election poll with their voting information, be provided with a paper ballot, and proceed behind a voting screen to vote. The paper ballot would then be tabulated onsite. Staff would be on hand to deal with any voter registration issues and provide voting assistance. Pros • Improvements Post 2018 - election vendors have made improvements to the administration of a hybrid voting method with a live/real-time sync of who has voted, eliminating the concern that people could try and vote twice. • Flexibility - Hybrid voting models do provide flexibility for the voter; however, they also result in higher election costs in order to ensure their proper administration due to two voting systems being run simultaneously. Cons • Hybrid Election Method - Any hybrid voting model equates to staff running two separate elections at the same time. • Double the work - Processes, manuals, training, auditing, advertisement, education for electors is done twice, as there are separate individual processes for internet/telephone and paper ballot with tabulator systems. This results in a very labour-intensive process. • Short timelines - the shorter nomination period essentially compacts the work functions required for an election into a much shorter timeframe, such functions include due dates for manuals, ordering and review of ballots/proofing of various documents and testing of the systems. Budget — costs associated with a hybrid election would be extensive due to cost of equipment and supplies required and election staff resources. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 7 of 12 Page 162 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... • Accessible voting locations — finding accessible voting locations within the Township is a challenge, as facilities used in the previous elections do not meet the accessibility requirements. School facilities may also be a challenge to engage for public health reasons. • Public Safety - as noted throughout this report, the COVID-19 pandemic remains a cause for concern in Ontario. As we look ahead to the 2022 Municipal Election and acknowledge the uncertainty COVID-19 presents, the use of paper ballots will require more safety protocols and more staff resources to ensure those safety protocols are adhered to, due to the increase in supplies and equipment being utilized. In addition to the cost of the equipment and service provision for internet voting system detailed above, this option would also add the costs of advertising, poll rentals, tabulator rentals, ballot printing, and external staff. This option is anticipated to cost approximately $93,000.00 to $103,000.00. #3 Vote by Mail Vote by Mail is a unique system created by Canada Post many years ago with the intent to make it easier for remote communities to vote and was the preferred alternative method offered for the Federal Election in September 2021 . With this system, voters receive a voting kit which contains a voter declaration form, ballot, secrecy envelope and return envelope. Voters would complete their ballot and then place it in the secrecy envelope. They would then sign the declaration form, and put it with the secrecy envelope in a pre-paid return envelope. Returns are collected into ballot boxes, and starting a week out from the election a small election staff will open the return envelopes, mark the voter off the voting list as having voted, and then place the still sealed secrecy envelope containing the ballot into a new ballot box thereby eliminating any link between the voter and their ballot. The ballots remain in their secrecy envelopes until Election Day. On Election Day the ballots are taken to a secure location where they are removed from the secrecy envelope and tabulated. With this system, voting can occur over a four week period from the date that the voting kits hit the mail system up until Election Day. The voting kit clearly identifies a 'drop date' by which completed kits must be put into the postal system for Canada Post to guarantee delivery. Staff would work with local Canada Post staff to ensure that any returns placed at the local postal office are picked up after the 'drop date' to ensure that they are received on time. In addition, a voter assistance kiosk would be set up at the office for any voter to access. It is anticipated that equipment and service provision for Vote By Mail would cost approximately $75,000.00 to $85,000.00 plus the additional election costs for advertising, staffing resources, printing of voter kits, etc. For this method only in-house staff would be required to open, separate the declaration form from the secrecy envelope and scan the declaration form to cross the voter from the voters list. As with any new voting method, there would be additional costs related to communication, Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 8 of 12 Page 163 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... outreach and advertising above normal statutory advertising and these costs are unknown at this time. Pros • Convenience — Voting kits are mailed to all electors at their preferred mailing address and electors are able to vote from the comfort of their home. This alleviates most public health concerns related to COVID-19. • Processes — Vote-by-mail eliminates the need for proxy voting and in-person voting which saves staff time, resources and planning for these processes. Cons • Security from the public's perspective —Vote-by-mail presents the possibility of forged ballots or mail fraud such as opening or tampering with the mail or altering ballots. Although these concerns are limited, over the years this method has been cause for concern from the public perspective. • Resources — Vote-by-mail can get expensive considering the cost for postage x 2 (mail out and return of vote by mail kits) and education campaigns required to ensure electors are aware of how to register to vote and how to vote using this method. • Potential Barriers — Vote-by-mail requires a more extensive timeframe to get the voting kits mailed out while ensuing enough time for the ballots to be returned by Election Day. For example, a barrier is created when non-resident voters who may not receive their voting kit and are unable to pick one up prior to Election Day. • Effects on Campaigns — Voters may feel pressure to complete their ballot so they can be mailed back in time which would affect the campaign period, there would be little value in candidates campaigning close to Election Day. #4 Traditional Paper Ballots at polls, with Tabulators This is the most traditional voting method. Electors receive a voter notification card with their polling location and attend a local polling station in order to cast their vote. The vote is then tabulated onsite which does deliver election results in a timely fashion at the close of the vote. This is considered the most restrictive voting option as voting is fixed to polling locations during set hours that often do not meet the needs of all voters and is not as accessible as other methods. Proxy voting has been viewed as the option for those to vote when they cannot themselves attend a poll; however, while proxy voting is permitted, this system relies on one voter trusting someone else to cast their vote for the candidate of their choice and does not allow the voter to cast their own ballot. Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 9 of 12 Page 164 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Pros • Familiarity - The traditional vote in-person method is the most familiar to electors and is used in various government elections, for example the recent 2021 federal election. • No additional communications - As most residents are familiar with this method, it would require minimal education or instruction throughout the process. • Trusted method - Offering a secure and monitored location for electors to cast their ballot, this method is the most trusted by electors. Polling stations are monitored by municipal staff, volunteers, and scrutineers, to ensure all votes are cast in a secure environment and that all ballots are accounted for in a controlled process. Cons • Resources — Voting in-person requires significant staff time and resources during the election. This option requires the largest number of election staff, and equipment with an estimated cost of approximately $80,000.00 to $85,000.00. plus regular elections costs such as advertising, poll rental, etc. Important to note that there were 74 election staff required for the 2014 traditional paper ballot election at a cost of $17,806.00. • Less accessible —Voting in-person is the most restrictive voting option as it requires fixed polling locations during set hours which may not meet the needs of electors. Those who are unable to easily leave their home due to mobility issues, transportation issues or simply due to work/life schedules may have a hard time voting. This can contribute to lower voter turn-outs and disengagement of the community with its election process. Proxy voting is an option where an elector can allow someone else to vote on their behalf if they cannot attend the polling location themselves. This system relies on the elector to trust someone else to cast their vote for the candidate of their choice and may not be a favourable option for some. Proxy voting is complex and requires the elector to complete a form, witnessed by a Commissioner of Oaths and then brought to the voting location by the proxy. For these reasons, this method could result in barriers for some electors. • Accessible polling locations — finding accessible polling locations within the Township is a challenge, as facilities used in the previous elections do not meet the accessibility requirements. School facilities may also be a challenge to engage for public health reasons. The municipality is required to submit an accessibility report to the Province, post-election, outlining how an accessible election was provided. Safety Protocols — In light of COVID-19, planning for public health measures may be required now and into the future. If traditional paper ballot is the only option Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 10 of 12 Page 165 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... provided, these requirements will be significant given the magnitude of electors to be accommodated for example, directional signage, physical distancing measures/line ups outside of a facility, mask requirements, individual pencils for marking ballots, sanitization of the voting booths and capacity limitations at the polling locations. It is always a challenge to acquire election workers, the pandemic may further deter election workers from applying. Electors may also be uncomfortable to attend in person voting going forward, due to the heightened public health concerns created by the COVID-19 pandemic. Financial / Legal Implications / Risk Management: An annual allocation is made to the election reserve. Going into the 2022 year the balance of the Election Reserve will be approximately $160,000.00. As such, it is anticipated that there would be no negative impacts to the budget and all funds needed for the 2022 Municipal Election would be covered by the current balance of the Elections Reserve. Any remaining funds will be kept in the reserve for future elections. Please note the numbers provided within this report are estimates only. Final pricing will be determined once the voting method has been determined. Policies/Legislation: Municipal Act, 2001, as amended Municipal Elections Act, 1996 2021/2022 Budget Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Inclusive, Healthy Community Services Consultations: Director of Finance/Treasurer Simcoe County Clerks Local Clerk's Election Group Deputy Clerk Former Clerks Reports Attachments: AMCTO 2021 - How Are People Staying Connected? AMCTO 2021 - Seniors Online - Statistics Canada Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 11 of 12 Page 166 of 198 11 .c) CS2021-24, Yvonne Aubichon, Clerk, re: 2022 Municipal and School B... Conclusion: Staff have provided the following voting options as well as the pros and cons to each method, for Council's information only. This will permit Council the time required to garner feedback from their constituents with respect to the various voting methods available. • In person electronic and remote internet/telephone Voting • Hybrid Voting Method Internet/Telephone Voting and Paper Ballots with Tabulators • Vote by Mail • Traditional Paper Ballot with Tabulators Staff will report back to Council with further details seeking a decision on methodology prior to year-end. Respectfully submitted: Yvonne Aubichon, Clerk Approvals: Date Donna Hewitt, Director Corporate Services October 5, 2021 Robin Dunn, CAO October 8, 2021 Corporate Services Date October 13, 2021 Report No. CS2021-24 Page 12 of 12 Page 167 of 198 11.c CS2021-24,,Yvonne Aubichon,Clerk, re: 2022 Mu d chi' STAYING CONNECTED ? � SENT MESSAGES 91% 78% USING AN INSTANT MESSAGING APP 1 OF CANADIANS OF THOSE 1 USED THE USERS... ; MADE ONLINE VOICE n INTERNET IN 2018 1 52/O CALLS OR VIDEO CALLS 1 � 1 1 USED SOCIAL NETWORKINGr`®) 75% WEBSITES OR APPS IC Canadians used social media to connect in many ways... Keep up with the p7 • • activities of friends 81% and family Did you know that=of Communicate with o Canadians had a smartphone? friends or family �� o • of those aged 15-24 years old had a smartphone Share thoughts, of those aged 65 and pictures or videos 57% �% over had smartphone with friends and family Share thoughts, p IN A TYPICAL DAY: pictures or 25 videos publicly o � 45%� 56%1 But using social media can come Checked it at Checked it right with challenges. least every 30 before going to bed minutes C C 3 5°/ Stayed online longer than they anticipated 54 r o / Reported less physical activity because of their use Used it while Used it while of social media watching TV eating dinner 12% Felt envious of the lives of others _r Did you know that 23%of Canadians reported taking a break from using the Internet or decreased their time spent on the Internet in 2018? ®inteli✓ote systems inc Source:Canadian Internet Use Survey,2018. Catalogue number:11-627-M I ISBN:978-0-660-32399-2 Note:Data presented are for individuals aged 15 and over living in the ©Her Majesty the Queen in Right of Canada,as represented by the Minister of Industry,2019 Canadian provinces who have used the Internet in the past three months. Statistique / / I 11.c) CS2021-24, Yvonne Aubichon, Clerk, re: 2QMunicipal anchool B... SENI RS ONLINE 8 1 % 2013 65% 56% ■ 2016 38% 0 33% El ME 25% 65 - 74 years 75 - 84 years 85+ years THE TOP 4 TECHNOLOGICAL DEVICES SENIORS OWNED IN 2016 WERE: Desktop computer Laptop or netbook Tablet or e-reader Smart phone 46% r 40% 4 9 , % 3 "lklll3 to 7 IN 1 SENIORS REPORTED • • • COMMUNICATE. MEN WERE MORE LIKELY THAN WOMEN • • TO SAY THAT USING TECHNOLOGY • ALWAYS OR OFTEN SAVED THEM TIME. • 40% 34% 47% 32% N E Or men women men women Note:For the purpose of this infographic,seniors are defined as individuals aged 65 and over. Catalogue number:11-627-M Sources:General Social Survey(Canadians at Work and Home),2016 and General Social Survey(Social Identity),2013. ISBN:978-0-660-30335-2 Statistics Statistique 1+ 1 Canada c"tre 7 of 15 0 inteliv/ote Systems '%ge 169 of 19Canada 12.b) Mayor H.S. Hughes re: Request for Letter to Ministry and County of... Verbal Matters (Section 13.3 of Township's 0�' °f Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Mayor H.S. Hughes Item Number/Name: 12b) Letter to Ministry and County of Simcoe Meeting Date: October 13, 2021 Motion No.: Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee All municipalities are experiencing similar concerns regarding the length of time that Tribunals are taking in regards to hearings and decision making. I would like an item on an upcoming agenda forwarding a letter in this regard to both the Ministry and the County of Simcoe for support to help facilitate a better solution. Thanks Mayor Harry Hughes 10/6/21 Page 170 of 198 12.c) Councillor Keane re: County of Simcoe, Automated Cart Collection S... Verbal Matters �— (Section 13.3 of Township's Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future Name: Councillor Keane Item Number/Name: 12c) Automated Cart Collection System, County of Simcoe Meeting Date: October 13, 2021 Motion No.: Type of Meeting: �X Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee ❑ Human Resources Committee Brought forward by Councillor Keane to discuss the automated cart collection system from the County of Simcoe on November 1, 2021 . Draft motion below for discussion/consideration: Whereas, the County of Simcoe has announced it is rolling out an automated cart collection system on November 1, 2021, Whereas, the automated cart system requires new garbage, recycling and organic materials easy-to-us wheeled carts, which are emptied into the waste collection vehicles using a mechanical arm, Whereas, easy-to-use wheeled carts are replacing the current plastic containers for recycling (2), and organic waste collection rendering them obsolete, Whereas, the County of Simcoe has stated "after November 1st, unwanted green bins, recycling boxes and garbage pails can be brought to County Waste Facility (free of charge) for a limited time to be recycled", or, residents may "Alternatively"..."re-purpos(ed)", Page 171 of 198 12.c) Councillor Keane re: County of Simcoe, Automated Cart Collection S... Verbal Matters �— (Section 13.3 of Township's Procedural By-Law No. 2017-165) Proud Heritage,Exciting Future I move: 1) To request the County of Simcoe to designate an area within all its landfill sites on for residents to drop off unwanted, in reusable condition, obsolete waste containers during a specific period of time (suggest 4 weeks minimum, and possibly designate an area for these bins to overwinter should we receive an early snowfall), and simultaneously allow for other residents to pick up these disposed containers should they have uses for additional containers, contrary to advising residents to simply return unwanted containers for recycling; 2) Upon approval from the County of Simcoe, the Township of Oro-Medonte encourage its residents to drop off the obsolete containers and pick up additional containers to repurpose, with a public campaign as follows: a notice be placed on the Townships website homepage on the banner and for the drop-off/pick-up period, weekly social media posts on its Facebook pages, and use of the local media outlets for promotion; 3) This motion be distributed to all municipalities in the County of Simcoe upon its passing; and 4) A letter, including this motion, and signed by the Mayor be sent to the County of Simcoe to be placed on the following County Council agenda requesting support and action be taken as outlined in this motion. Page 172 of 198 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... ��TNNaw''r,uhipRRo� Tr/�,// P,ud Hcrimge,E-ifieg Future FOR IMMEDIATE RELEASE October 5, 2021 Township of Oro-Medonte Requests Input into Development of a Parks and Recreation Master Plan The Township of Oro-Medonte is developing a Parks and Recreation Master Plan to help guide planning for parks and recreation facilities, parks, trails, and community services. The Parks and Recreation Master Plan will provide direction for future priorities and decisions. Mayor Harry Hughes commented that "parks and recreation facilities are extremely important to Oro-Medonte. These facilities bring people together, create lasting memories, and greatly contribute to our strong community. We are looking forward to engaging with residents of all ages to create a made in Oro-Medonte plan that will serve the needs of our community today, and into the future." The process will include a review of all Township parks, trails, recreation and cultural facilities, and services, and will involve extensive engagement with stakeholders and residents of all ages, to ensure the plan aligns with the community's needs and priorities. Shawn Binns, Director, Operations and Community Services commented that "resident and stakeholder engagement will be integral to the Master Plan process. Feedback from the community will help the Township evaluate existing operations, and guide the long-term development of these important services, ensuring reflection of our community's vision." An important component of community engagement is a resident survey. A postcard containing an access code and instructions regarding how to complete the survey has been mailed to all households in Oro-Medonte; please watch for your postcard in the mail. If you misplace your postcard, or do not receive one, a non-coded version of the survey will also be available for completion on October 14, 2021 by visiting oro-medonte.ca/prmp. All residents of Oro-Medonte are encouraged to complete the survey — your feedback is very important to the development of the Parks and Recreation Master Plan. For additional information and to keep up-to-date on this important initiative, please visit medonte.ca/prmp. -30- For media requiring additional information, please contact: Jenny Legget Communications and Public Relations Officer Township of Oro-Medonte (705) 794-7048 ilegget(c_oro-medonte.ca www.oro-medonte.ca @TwpOroMedonte facebook.com/OroMedonte Page 173 of 198 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Tawruhip of ` -�_ HORSESHOE1'GCU�2L� RESORT P, d H,,i1q,,E-iling F„rxre FOR IMMEDIATE RELEASE October 7, 2021 Rogers Hometown Hockey is coming to Oro-Medonte November 6-8, 2021 The Township of Oro-Medonte has been selected as a tour stop for the 8th season of Rogers Hometown Hockey. In partnership with Horseshoe Resort, the event will take place November 6-8, 2021 at Horseshoe Resort located at 1101 Horseshoe Valley Road. To ensure a successful event with careful consideration regarding COVID-19 health and safety measures, the festival venue requires considerable space with the availability of logistical requirements (i.e. accommodation, equipment, hospitality etc.) While activities will take place throughout the Township, Horseshoe Resort, with the space and facilities to meet these requirements, is partnering to enable Oro-Medonte to host Rogers Hometown Hockey. Mayor Harry Hughes commented that "Township Council and staff are thrilled to be selected as a tour stop, and host community, for this iconic Canadian celebration of hockey, showcasing the beautiful community of Oro-Medonte. The Township is pleased to partner with Horseshoe Resort to offer this unique and special opportunity for people of all ages to enjoy a safe outside festival with COVID-19 health and safety measures in place." Rogers Hometown Hockey is a free Township wide family-friendly festival offering interactive hockey related experiences including: Augmented Reality (AR), live entertainment, NHLO alumni meet & greets, culinary options, partner experiences, and much more. Festival hours are Saturday, November 6t" and Sunday, November 7t"from 11.00 a.m. — 5.00 p.m. There will also be a live on-site broadcast with Ron MacLean and Tara Slone on Monday, November 8t" at 6.00 p.m. with stories that celebrate hockey history and culture that puts Oro-Medonte on Canada's hockey map, prior to the Los Angeles Kings@ @ Toronto Maple Leafs@ game. Jonathan Reid, Vice President Ski Resorts - Horseshoe Resort commented that "Horseshoe Resort is pleased to be selected as the site venue and partner with the Township of Oro-Medonte to host Rogers Hometown Hockey. The resort offers all necessary amenities to ensure a successful, fun, interactive, and safe festival celebrating the magic of hockey, a Canadian tradition." For complete festival details, and to book your free tickets, please visit hometown hockey.com/tou r- stops. Follow Rogers Hometown Hockey on Facebook @ facebook.com/rogershometownhockey, Twitter @ Rogers Hometown Hockey (a-hometownhockey )/Twitter, and Instagram @ instagram.com/hometownhockey. -30- For media requiring additional information, please contact: Jenny Legget Communications and Public Relations Officer Township of Oro-Medonte (705) 794-7048 ilegget(c�oro-medonte.ca www.oro-medonte.ca @TwpOroMedonte face book.com/OroMedonte Page 174 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... p P�ASp��9�t Z Nottawasaga Valley Conservation Authority 07-21-BOD PION quo MINUTES August 27, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Bob Meadows Adjala-Tosorontio (Township) (Arrived at 9:52am) Councillor Ralph Manketlow Mono (Town) (Arrived at 10:00am) Councillor Dane Nielsen Grey Highlands (Municipality) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Councillor Cathy Keane Oro-Medonte (Township) Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Deputy Mayor Michael Smith Essa (Township) Absent: Councillor George Watson Wasaga Beach (Town) Councillor Thom Paterson Clearview (Township) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Councillor Walter Benotto Shelburne (Town) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Kerry Jenkins, Administrative Assistant/Recorder, Mark Hartley, Senior Engineer 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:30am Page 175 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST There were no Pecuniary and conflict of interest. 4. MOTION TO ADOPT AGENDA RES: 47-21 Moved by: Mayor Don Allen Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the agenda for the Board of Directors Meeting #07-21- BOD dated August 27, 2021 be approved. Carried; 5. ANNOUNCEMENTS Chair gave acknowledgements for NVCA service were sent out to Shannon Stephens (15 years), Michael Bacon (5 years) and Ryan Post (15 years). Chair did farewell to the NVCA summer students, thanking them for all their hard work, dedication and help. Wishing them well and hoping to see them back. 6. DEPUTATIONS There were no deputations for this meeting. 7. PRESENTATIONS There were no presentations for this meeting. 8. HEARINGS There were no hearings for this meeting. 9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 48-21 Page 176 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... Moved by: Cllr. Gary Harvey Seconded by: Cllr. Donna Jebb RESOLVED THAT: agenda item number(s), C (ii) and C (iv) was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting #06-21- BOD dated June 25, 2021 be approved. Carried; ii. Approved by Consent. RESOLVED THAT: the minutes of the Agricultural Advisory Committee 01- 21-AAC dated June 23, 2021 be approved. Carried; b. Correspondence Correspondence dated June 25, 2021 provided by Mark Early, Chief Administrative Officer, Town of Mono regarding ERO 019-2986 Regulatory Proposals (Phase 1) under the Conservation Authorities Act. C. Staff Reports i. Staff Report No. 24-07-21-BOD from Mark Hartley, Senior Engineer regarding LID Stormwater Management Planning and Design Guide and Erosion and Sediment Control Guide for Urban Construction. Approved by Consent. RESOLVED THAT: the Board of Directors receive staff report No. 24-07-21- BOD and approve the use of the Low Impact Development Stormwater Management Planning and Design Guide and the Erosion and Sediment Control Guide for Urban Construction as technical references. Carried; ii. Staff Report No. 25-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding NVCA Asset Management Plan. Moved by: Mayor Don Allen Seconded by: Cllr. Cathy Keane Page 177 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... RES: 49-21 - Amended Moved by: Mayor Don Allen Seconded by: Cllr. Cathy Keane RESOLVED THAT: the updated 2021 NVCA Asset Management Plan be received. Recorded Vote: Yay: Deputy Mayor Bob Meadows, Cllr. Ralph Manktelow, Cllr. Donna Jebb, Cllr. Cathy Keane, Mayor Don Allen. Nay: Cllr. Gail Little, Cllr. Gary Harvey, Cllr. Andrea Matrosovs, Cllr. Mariane McLeod, Deputy Mayor Michael Smith, Cllr. Dane Nielsen, Cllr. Rob Nicol, Cllr. Margaret Mercer, Cllr. Shirley Boxem. Defeated; RES: 50-21 - Original Moved by: Cllr. Dane Nielsen Seconded by: Cllr. Shirley Boxem RESOLVED THAT: the updated 2021 NVCA Asset Management Plan be approved. Recorded Vote: Yay: Cllr. Gail Little, Cllr. Gary Harvey, Cllr. Andrea Matrosovs, Cllr. Mariane McLeod, Deputy Mayor Michael Smith, Cllr. Dane Nielsen, Cllr. Rob Nicol, Cllr. Margaret Mercer, Cllr. Ralph Manktelow, Cllr. Shirley Boxem. Nay: Mayor Don Allen, Cllr. Cathy Keane, Cllr. Donna Jebb, Deputy Mayor Bob Meadows. Carried; iii. Staff Report No. 26-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding 2021 Second Quarter Budget Report. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 26-07-21- BOD regarding the 2021 second quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Carried; iv Staff Report No. 27-07-21-BOD from Sheryl Flannagan, Director Corporate Services regarding 2022 Preliminary Budget Guidelines. RES: 51-21 Moved by: Cllr. Rob Nicol Seconded by: Cllr. Andrea Matrosovs Page 178 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... RESOLVED THAT: Staff Report No. 27-07-21-BOD regarding guidelines for the development of the 2022 NVCA draft budget be approved; and FURTHER THAT: staff be directed to prepare a draft 2022 budget for consideration by the Board of Directors. Carried; V. Staff Report No. 28-07-21-BOD from Mark Hartley, Senior Engineer and Maria Leung, Communications Coordinator regarding Pretty River Dyke Maintenance - Project Update Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 28-07-21- BOD for information. Carried; Vi. Staff Report No. 29-07-211-BOD from Maria Leung, Communications Coordinator regarding Communications Report - June 12, 2021 - August 13, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 29-07-21-BOD regarding NVCA Communications - June 12, 2021 - August 13, 2021, be received. Carried; 12. OTHER BUSINESS Thanking Deputy Mayor Bob Meadows for all his help and support as this was his final meeting. Deputy Mayor Bob Meadows suggested, if possible, to have an Indigenous member take his place. CAO Henevor provided an update regarding Covid-19 stating the NVCA staff will continuing working remotely until December 2021 with continuing their 50/50 split cohorted weeks in the office as well. A vaccine policy will be brought forward for board approval in upcoming September meeting. CAO Hevenor provided an update on the regulations. Expect to be released by end of August, mentions staff has done forensic audit on 2021 budget on core and non-core items to assist with the MOU discussions after the regulations have been released. 13. IN-CAMERA Page 179 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... It was determined that going In-Camera was not required as no discussion was requested on the enclosed staff report 14. OUT OF IN-CAMERA RES: 52-21 Moved by: Deputy Mayor Michael Smith Seconded by: Cllr. Dane Nielsen RESOLVED THAT: Staff Report No. 30-07-21-BOD providing a summary of the Springwater Levy Appeal be received for information. Carried; 15. ADJOURN RES: 53-21 Moved by: Andrea Matrosovs Seconded by: Cllr. Donna Jebb RESOLVED THAT: this meeting adjourn at 11:03am, to meet again on September 24, 2021 or at the call of the Chair Carried; Page 180 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... �y+ASAG.4 p� 9rt X n� \ RL'�r10N A" NVCA September 2021 Board Meeting Highlights Next Meeting: October 22, 2021, held virtually. For the full meeting agenda including documents and reports, visit NVCA's website. Achieving Net Gains through accomplish this, natural features must be Ecological Offsetting assigned a standardized value, and natural feature losses must be quantified on a project- Chris Hibberd, NVCA's Director, Watershed specific basis. Planning Services gave a presentation on achieving net gains through ecological The NVCA Board of Directors approved the offsetting. guidelines in this board meeting. The approved guidelines can be found on the NVCA website. The Nottawasaga Valley watershed contains a - diverse and interconnected system of natural NVCA Property Use Update features. Within this system, wetlands play an In early 2009 NVCA took possession of 73 acres important role in terms of the services they of land within Town of New Tecumseth close to offer to both humans and the natural the village of Beeton. This land was donated to environment. Some examples include: NVCA in hopes that it remains development • maintaining healthy drinking water free and provide eventual use by general public • providing flood and climate change as a green space. mitigation functions A local cash crop company has been leasing 36 • providing diverse recreational opportunities acres of this land for agricultural purposes, with • ensuring that native plants and wildlife have the lease ending in 2022. NVCA has determined the necessary space to thrive. the field would be best as a permanent Population growth, and resulting urbanization, greenspace through the planting of trees. presents a challenge for the protection and A total cost to plant was prepared by our enhancement of wetlands throughout the forestryprogram of which realized p g $38,000. watershed. In late August a grant for a portion of the plant NVCA has formalized an approach to ecological was approved by Tree Canada for $24,000. The offsetting through the guidelines for Achieving $14,000 balance of the plant costs would come Net Gains through Ecological Offsetting. This from available development offsetting funds. guideline aims to ensure that further losses of NVCA 2022 Draft Budget regulated natural heritage features within the Nottawasaga Valley watershed are highly Sheryl Flannagan, NVCA's Director, Corporate limited and, where appropriate, met with equal Services gave a presentation on NVCA's Draft or greater gains in area, value, and function. 2022 Budget in this board meeting. It's important to note that by instituting a This year's budget is accompanied by a formal offsetting policy, NVCA is not promoting program overview, which highlights the work or supporting an increase in removal of that each program area does for the watershed. wetlands and associated natural features The NVCA Board of Directors has approved the throughout the watershed. The intention of this draft budget and program overview for formal offsetting policy is to ensure that, circulation to municipalities for a 30-day review moving forward, wetland offsetting is conducted period. The final budget vote will be on using standardized criteria and metrics. To December 10, 2021. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 181 of 198 14.b) Nottawasaga Valley Conservation Authority re: Minutes of August 27... In the August 2021 board meeting, staff was directed to develop a draft budget with a $90,000 increase to municipal levy. Through looking at three-year trends, eliminating one full-time position through attrition/retirement, finding savings through expenditures, and increasing potential revenues, staff are pleased to present a budget with an increase of $89,768 to the general levy, below the approved guideline. 8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 182 of 198 14.c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Libra... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #21 -05 DATE: THURSDAY, JUNE 24, 2021 , 7:OOPM LOCATION : VIRTUAL MEETING VIA ZOOM A. Mitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor) (joined at • - - 7:21 pm), R. Munro, M. Rao, A. Wiggins, T. Clarke, J. Martin, K. Aylwin (Councillor) • L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, K. Barratt • - K. Bouffard 1. Call to Order and Welcome Welcome Casey Masters and Meagan Lortie from Journey into Truth The meeting started at 7:01 pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development— Land Acknowledgements (Journey into Truth) Casey Masters and Meagan Lortie from Journey into Truth provided a presentation highlighting the importance of Land Acknowledgments. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. Financial Progress Report 9. Holly Community Library Update 10.Correspondence — None Page 183 of 198 14.c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Libra... Barrie Public LIBRARY BOARD MINUTES 11.Deferred Items a. Financial Migration b. H Block Parking Lot c. Succession Management Plan d. 2020 Over-contribution to the Fund Development Reserve e. CEWS Liability Agenda 12.Items held from the Consent Agenda Motion #21-32 AYLWIN - MUNRO THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-05 dated Thursday, June 24, 2021.CARRIED 13.Report of the Chair—Verbal Report The Chair reminded Board members to stay engaged this summer and to try to attend committee meetings. OLA Annual Institute on the Library as Place 2021 event information has been added to the Hub if anyone is interested in attending. 14.Annual Survey This item was carried forward from last month. The revenue information that was sent to the ministry was updated to remove the CEWS from revenue. Annual Survey information for all Ontario public libraries is all available online. Through this process the CEO discovered it was not necessary to have the Board sign the annual survey. The ministry will be changing the wording to ensure this is clear. 15.Board Committee 15.1 Community & Governance Committee 15.1.1 Announcements There were no announcements. Items can be added to the Hub to be mentioned during meetings. 15.2 Personnel & Finance Committee 15.2.1 Finance Migration Library administration was asked to provide an update on timelines for this item. Page 184 of 198 14.c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Libra... Barrie Public LIBRARY BOARD MINUTES Administration will be working on job descriptions and building the finance team. The Library will likely move finance in pieces from the city in stages (i.e., payroll will stay with them for a while). A reminder to Board members that anyone is welcome to come to committee meetings. 16.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual Motion #21-33 RAO - CLARKE THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. Rise and report. 16.1 Closed Meeting Board Meeting Minutes Motion #21-34 SAURO - AYLWIN THAT the Barrie Public Library Board adopt the minutes of closed meeting #21- 04 dated Thursday, May 27, 2021 as amended. CARRIED 16.2 Job Descriptions, Job Evaluations and Pay Equity Maintenance Report 17.Date of Next Board Meeting Thursday, September 23, 2021 7:00pm 18.Adjournment The meeting adjourned at 8:10pm Page 185 of 198 14.c) Minutes of June 24, 2021 and September 8, 2021 Barrie Public Libra... Barrie Public LIBRARY BOARD MINUTES SPECIAL BOARD MEETING : #21 -06 DATE: WEDNESDAY, SEPTEMBER 08 , 2021 , 7 :OOPM LOCATION : VIRTUAL MEETING VIA ZOOM • - - A. Mitchell (Chair), M. Sauro (Vice-Chair), R. Munro, M. Rao, J. Martin, • L. Jessop, C. Vanderkruys, J. Little, A. Schroeder • - A. Wiggins, T. Clarke, K. Aylwin (Councillor), S. Morales (Councillor), K. Barratt • - K. Bouffard 1. Call to Order and Welcome The meeting was called to order at 7:07pm Motion #21-35 RAO - MUNRO THAT the Barrie Public Library Board adopts the agenda for Special Board meeting #21- 06 dated Wednesday, September 8, 2021. CARRIED 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. COVID-19 Vaccination Policy Motion #21-36 MUNRO - MARTIN THAT the Barrie Public Library Board approve the COVID-19 Vaccination Policy as recommended by the Community & Governance Committee. CARRIED 5. Adjournment The meeting was adjourned at 7:12pm Page 186 of 198 14.d) Correspo a dated September 17, 2021 from the Township of Scugo... TOWNSHIP OF cugog September 17, 2021 The Honourable Doug Ford sent via email: premier(a)ontario.ca Premier of Ontario Legislative Building, Queen's Park Toronto, ON M7A 1 Al Re: Structure Inventory and Inspections Dear Premier: At the last regular General Purpose and Administration Committee meeting held September 13, 2021 the above captioned matter was discussed. I wish to advise that the following resolution was passed which will be going forward for ratification at the September 27, 2021 Township of Scugog Council meeting: THAT Report PWIS-2021-027, 2021 Structure Inventory and Inspections, be received; THAT the Township of Scugog 2021 Ontario Structure Inspection Manual Inventory and Inspection Summary Report, prepared by Planmac Engineering Inc., be received; THAT as part of the annual budget process, the Township continue to increase the amount of funding available for bridges and culverts through the continuation of Roads and Other Infrastructure Levy; THAT as part of the annual budget process, the Township continue to increase the investment in bridge and culvert maintenance and repair through other means including identifying efficiencies and cost savings and applying for grants through other levels of government for major bridge and culvert replacements; THAT the Township follow the principles of Asset Management and prioritize preventative maintenance such as waterproofing decks, repaving decks, repair concrete soffits, parapet walls, abutments and wingwalls, etc. THAT the Province of Ontario and the Government of Canada be encouraged to provide more funding to rural municipalities to support infrastructure projects related to major bridge and culvert replacements; and Township of Scugog, 181 Perry St., PO Box 780, Port Perry, ON 1-91- 1A7 Telephone: 905-985-7346 Fax: 905-985-9914 www.scugog.ca Page 187 of 198 14.d) Correspondence dated September 17, 2021 from the Township of Scugo... THAT a copy of the staff report and resolution be forwarded to the Premier of Ontario, Provincial Minister of Finance, Federal Finance Minister, MP Erin O'Toole, MPP Lindsey Park, AMO, Durham Region and all Ontario municipalities." Should you require anything further in this regard, please do not hesitate to contact Kevin Arsenault, Capital Projects Technologist at 905-985-7346 ext. 138. Yours truly, r' Becky Jamieson Director of Corporate Services/Municipal Clerk Encl. cc: Kevin Arsenault, Capital Projects Technologist karsenault0scugoq.ca Honourable Chrystia Freeland, Federal Minister of Finance chrystia.f reel and Ofin.gc.ca Honourable Peter Bethenfalvy, Ontario Minister of Finance Minister.fin(a)ontario.ca Lindsey Park, MPP, Durham Lindsey.park(a)pc.ola.orq Erin O'Toole, MP Erin.OToole(@parl.gc.ca Ralph Walton, Regional Clerk, The Regional Municipality of Durham clerks(@durham.ca Association of Municipalities of Ontario (AMO) amo(@amo.on.ca All Ontario Municipalities Page 188 of 198 14.e) Correspondence dated September 17, 2021 from the City of Sarnia re... THE CORPORATION OF THE CITY OF SARNIA City Clerk's Department 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 71\12 519-332-0330 (phone) 519-332-3995 (fax) 519-332-2664 (TTY) www.sarnia.ca clerks@sarnia.ca September 17, 2021 Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Premier, RE: Renovictions At its meeting held on September 13, 2021, Sarnia City Council adopted the following resolution with respect to "Renovictions": That Sarnia City Council request that the Government of Ontario take additional and meaningful steps to address the ever increasing problem of "Renovictions"in The Province of Ontario. Citizens and communities are hurt by these unscrupulous practices which can and does directly impact the affordable housing crisis, as well as inflict damage (both financially and mentally) particularly on our most vulnerable citizens; and That this correspondence also be sent to other Municipalities in Ontario for their consideration and possible endorsement. Your consideration of this matter is respectfully requested. Yours sincerely, Amy Burkhart City Clerk Cc: The Honourable Doug Downey, Attorney General Bob Bailey, MPP All Ontario Municipalities Page 189 of 198 14.f) Correspondence received September 15, 2021 from The Honourable Lis... Ministry of Heritage, Ministere des Industries du Sport, Tourism and patrimoine, du sport, du Culture Industries tourisme et de la culture Minister M inistre 6t" Floor 6e etage ®®® 438 University Avenue 438, avenue University Ontario Toronto, ON M7A 2A5 Toronto (Ontario) M7A 2A5 Tel: 416 326-9326 Tel : 416 326-9326 391-2021-732 His Worship Harry Hughes Mayor, Township of Oro Medonte cooper@oro-medonte.ca Dear Mayor Hughes: Thank you for your letter regarding the impact of the pandemic on the ski industry in Ontario. The province recognizes the important role sport and physical activity has on the health and mental well-being of all Ontarians. On May 20, 2021 , the province announced the Roadmap to Reopen, a three-step plan to safely and gradually lift public health measures based on the ongoing progress of province-wide vaccination rates and continuing improvements to key public health and health care indicators. We are pleased Ontarians are choosing to get vaccinated, which has allowed the province to enter each step of the Roadmap earlier than anticipated. Ontario entered Step 3 of the Roadmap on July 16, 2021 , at 12:01 a.m. Step 3 allows for outdoor recreational amenities to operate with no capacity limits if ensuring: • The total number of members of the public permitted to be in any indoor clubhouse at the outdoor recreational amenity at any one time must be limited to the number that can maintain a physical distance of at least two metres from every other person in the indoor clubhouse and in any event may not exceed 50 per cent of the capacity of the clubhouse, as determined in accordance with subsection 3 (3) of Schedule 1 to Ontario Regulation 364/20 — Rules for Areas at Step 3. /2 Page 190 of 198 14.f) Correspondence received September 15, 2021 from The Honourable Lis... -2- • If the person responsible for an indoor clubhouse at the outdoor recreational amenity rents its space, the conditions in section 4 of Schedule 1 apply. • The person responsible for the outdoor amenity must post a sign in a conspicuous location visible to the public that states the capacity limits under which the indoor clubhouse is permitted to operate. We are hopeful for the safe resumption of ski and snow sports this coming winter. To help with the recovery of this sector, my ministry established a Ski and Snow Sport Working Group to work with the Ski and Snow sport industry on the re-opening of Ski Resorts in the province following the provincewide shutdown. Through this process, 50 ski resorts were engaged and enabled to reopen, and we know 9,400 Ontarians could return to work with the reopening of ski resorts. My ministry will continue to work with our sport and recreation sector partners to help recover and prepare to thrive in the future. Thank you again for writing. Kindest reg s, 4 4(0.-- s The Honourable Lisa MacLeod Minister of Heritage, Sport, Tourism and Culture Industries C. Twp. Oro-Medonte Members of Council The Honourable Doug Downey, Attorney General The Honourable Jill Dunlop, Minister of Colleges and Universities Norm Miller, Parliamentary Assistant to the Minister of Intergovernmental Affairs Jim Wilson, MPP, Simcoe-Grey Warden & Council, County of Simcoe Municipalities of Ontario Page 191 of 198 .in SI 15.a) C0�rr0Rq d Wte rl?- 1 , 1 elissa Carruthers, S... - SOURCE PIZCITECTION - ACT FOR CLEAN WATER ~(�hr,ty�: LakeSimcoeRegion South Georgian gay Lake Slmcoe Source Protection Region conservation authority September 24, 2021 Via email: yaubichon(a)oro-medonte.ca Yvonne Aubichon, Clerk The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Dear Ms. Aubichon, RE: Amendments to South Georgian Bay Lake Simcoe Source Protection Plan Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287107 WRITTEN COMMENTS DUE BY FRIDAY, OCTOBER 29, 2021 The Severn Sound and Lake Simcoe Source Protection Authorities (SPA) are proposing amendments to the South Georgian Bay Lake Simcoe (SGBLS) Source Protection Plan under Section 34 of the Clean Water Act, 2006. These amendments will incorporate new technical work completed for the following; • Wells 1 and 2 as part of the Braestone system, which is currently private but will be switching to a municipally-owned and operated system once all approvals are in place. • Well 2 as part of the Maplewood Estates system, this well was not included in the 2015 Approved Assessment Report and needs to be brought into the Source Protection Plan. • Well 1-2019 as part of the Robincrest system, as a direct replacement well was needed. Over the past several months, SPA staff have been working with Township of Oro-Medonte staff to finalize these amendments. BACKGROUND Section 34 of the Clean Water Act, 2006 provides an SPA with the option to amend the source protection plan. As part of the Section 34 process, SPAS are required by the Province to formally inform all relevant bodies responsible for implementing Source Protection Plan policies of the proposed changes during pre-consultation, prior to conducting a broader public consultation. Following pre-consultation, a public consultation period will take place for a minimum duration of 35 days. Based on current timelines, public consultation is anticipated to take place in November and December 2021 . Ms. Aubichon, Township of Oro-Medonte September 22, 2021 Page 1 of 5 Page 192 of 198 in .�u 15.a) Co�rr0Rq d Wpte r�44 (C,, 1 elissa Carruthers, S... SOURCE PROTECTION ACT FOR CLEAN WATER /"1" South Georglan Say Lake 81.—Source Prowedon Reglon �''r>ial A5 Lake Simcoe Region 40n5BfV gtigdl auCh qr Ly You are receiving this correspondence as you represent one of the implementing bodies for the SGBLS Source Protection Plan that is impacted by the proposed amendments. Specifically, this correspondence is to inform you that- all Source Protection Plan policies, which were approved by the Minister, have been extended to new locations within the new and updated wellhead protection areas-, and further to request written comments be provided by Friday, October 29, 2021 . MUNICIPAL COUNCIL RESOLUTION Under Section 34 of the Clean Water Act, 2006, a municipal council resolution, from both upper and lower tier, is required from each municipality affected by the amendments. As the local Source Protection Authority, we are requesting this resolution before the end of the public consultation period (expected to end mid-December, 2021) since it is required to be included when the amendments are submitted to the Ministry of the Environment, Conservation and Parks for final approval. NEXT STEPS Once the pre-consultation period ends on October 29, 2021, written comments will be reviewed and, if necessary, changes will be made to the Source Protection Plan text and mapping. Preparations will be made for consulting with the public and all stakeholders in November/December 2021. Following the period of Public Consultation, where warranted, revisions will again be made to Source Protection Plan text and mapping. Lastly, the proposed amendments will be submitted to the Minister for consideration and approval. REQUEST FOR WRITTEN COMMENTS At this time, we welcome your feedback on the proposed amendments in writing. These comments can be sent via email to mcarruthers(o)severnsound.ca and/or m.wilson(a)Isrca.on.ca by 4.30 p.m. on Friday, October 29, 2021. If you require further information or have any questions, please do not hesitate to contact Melissa Carruthers (705- 534-7283 ext. 205) or Mike Wilson (905-895-1281 ext. 281). Thank you for your continued support and participation in efforts to protect our sources of drinking water. Yours truly, Melissa Carruthers Bill Thompson Risk Mgmt. Official/ Risk Mgmt. Inspector Manager, Watershed Plans and Strategies Severn Sound Environmental Association Lake Simcoe Region Conservation Authority mcarruthers(a)severnsound.ca b.thompson(a)LSRCA.on.ca 705-534-7283 x. 205 905-895-1281 , ext. 271 Ms. Aubichon, Township of Oro-Medonte September 22, 2021 Page 2 of 5 Page 193 of 198 in .�u 15.a) Co�rr0Rq d Wpte r 4, ( 1 elissa Carruthers, S... SOURCE PROTECTION ACT FOR CLEAN WATER Lake SimcaeRegion South Georgian Say Lake 81woe Source Proteehon Region conservation authority CC: Andria Leigh, Director- Development Services, Township of Oro-Medonte Garry McCartney, Chief Building Official, Township of Oro-Medonte Sherri Moore, Septic Inspector, Township of Oro-Medonte Michelle Jakobi, Director, Environmental Services, Township of Oro-Medonte Encl: Rationale for and Summary of Changes to Source Protection Plan Ms. Aubichon, Township of Oro-Medonte September 22, 2021 Page 3 of 5 Page 194 of 198 \Il Sl 15.a) Co�rr0Rq d Wpte r 4, ( 1 elissa Carruthers, S... SOURCE PIZCITECTION 1 ACT FOR CLEAN WATER ,. °4 LakeSimcoeRegian South Georgian gay Lake Slmcoe Source Protection Region conservation authority RATIONALE FOR AND SUMMARY OF CHANGE TO SOURCE PROTECTION PLAN Braestone Braestone is currently a Non-Municipal, Year-Round Residential drinking water system in the Township of Oro-Medonte. Water is supplied by two groundwater wells, Well 1 (drilled in 1990) and Well 2 (drilled in 2008). To date, it is servicing approximately 121 residents, and the Township, Developer, and Engineer all work together to operate the system similar to a Large Municipal Residential System. The ownership of the system will be switching from Braestone Development Corporation to the Township to be operated as a municipal system. As such the Oro-Medonte chapter of the Approved Assessment Report: Severn Sound Source Protection Area needs to be updated to include this system so that policies in the Source Protection Plan would apply. Technical work to delineate the wellhead protection area, vulnerability scores, and threat assessment has been completed by Golder Associates (2020). The supplementary mapping of managed lands, livestock density, and impervious surfaces has been completed by the Severn Sound Environmental Association (2020) following the Director's Technical Rules (2017) under the Clean Water Act, 2006. Summary of Changes • Wellhead Protection Area (WHPA) Delineation: Wellhead protection area A was added to include the 100 m radius from each municipal well. Wellhead protection areas B, C, and D for the Braestone wells were delineated using a 3-dimensional numerical groundwater flow model and reflects groundwater flow from south to north. • Threats Enumeration: Eight (8) significant drinking water threats were identified in the proposed wellhead protection area, all relating to small on-site sewage systems. • Policy Changes: No changes are needed to the policies in the South Georgian Bay Lake Simcoe Source Protection Plan. Existing policies will simply be extended to the new locations within the proposed wellhead protection areas. The relevant assessment report sections and associated amendments can be downloaded using the following link: https://bit.ly/3nlGB9t Maplewood Estates In 2019 Well #2 was constructed in order to increase lost capacity due to aging infrastructure and provide redundancy within the Maplewood Estates wellfield. Lake Simcoe Region Conservation Authority staff assisted the Township of Oro-Medonte by preparing a technical report and updating the required maps and drinking water system summary for the update. As part of the technical work, Severn Sound Environmental Ms. Aubichon, Township of Oro-Medonte September 22, 2021 Page 4 of 5 Page 195 of 198 in .�u 15.a) Co�rr0Rq d Wpte r 4, ( 1 elissa Carruthers, S... SOURCE PIZCITECTION 1 ACT FOR CLEAN WATER °4 Lake Simcoe Region South Georgian gay Lake Slmcoe Source Protection Region conservation authority Association staff also updated the threats assessment and ensured that current South Georgian Bay Lake Simcoe Source Protection Plan policies were adequate. Summary of Changes • Wellhead Protection Area (WHPA) Delineation: Wellhead protection area A was added to include the 100 m radius around Well #2. As a result of the technical work the Maplewood Estates wellhead protection area expanded slightly to the north-northeast, with most of the expansion within the WHPA-D. Similarly, the vulnerability scores within the Maplewood Estates Well Supply WHPA have changed as a result of the update. • Threats Enumeration: Five (5) additional potential significant drinking water threats (SDWTs) were identified in the updated wellhead protection area, all relating to small on-site sewage systems. • Policy Changes: No changes are needed to the policies in the South Georgian Bay Lake Simcoe Source Protection Plan. Existing policies will simply be extended to the new locations within the proposed wellhead protection area. The relevant assessment report sections and associated amendments can be downloaded using the following link: https://bit.ly/31yoDno Robincrest In 2018 a new municipal supply well was constructed (Well 1-2019) as part of the Robincrest well field to replace a deteriorating well (Well TW 1/76) which was decommissioned in late 2018. ; It was determined by AECOM (2019) that changes to the technical work (including mapping) contained within the SGBLS Source Protection Plan and/or Assessment Report is not required, due to the following rationale: Well 1-2019 is located within 10 meters of the decommissioned Well TW 1/76; it is screened in the same aquifer; no additional significant drinking water threats would be added, and; the permitted water taking rate was not changing. Summary of Changes • Wellhead Protection Area (WHPA) Delineation: Wellhead protection area A was shifted slightly (by 10 m) to include the 100 m radius around the replacement well (Well 1-2019). • Threats Enumeration: no additional significant drinking water threats were identified. • Policy Changes: No changes are needed to the policies in the South Georgian Bay Lake Simcoe Source Protection Plan. Existing policies will simply be extended to the new locations within the proposed wellhead protection area. The relevant assessment report sections and associated amendments can be downloaded using the following link: https://bit.ly/3zkkS9K Ms. Aubichon, Township of Oro-Medonte September 22, 2021 Page 5 of 5 Page 196 of 198 Y. 15.b) Correspondence received September 29, 2021 from Ian Clark re. Requ... To Mayor Harry Hughes and council of Oro-Medonte My name is fan Clark, and I am writing to you in hopes to have my property tax frozen until my appeal has been processed. My property classification has been changed without my knowledge since 2006.As a result,the wrong qualifier has been issued. (Taxed as full residential instead of farm exemption tax rate for the farm) In addition I have been unknowingly charged interest for the past years of 2019 and 2020. As a result of this I am appealing the incorrect classification. I would respectfully ask council that the interest charge be removed. Could I please be included on the next council meeting that is set for October 13', 2021? Very much appreciate your assistance in this matter Yours respectfully Ian Clark CIVD r!ORO-MEDONTE RE EP 2 9 Z021 OWNSI-I1P Page 197 of 198 19.a) 2021-112, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-112 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, October 13, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, October 13, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. lddnr"�� � By-Law Read a First, Second and Third time, and Passed this 13t" day of October, 2021. 1% '%Ik The Corporation of the Township of Oro-Medonte IW Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 198 of 198