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08 17 and 08 18 2021 Council MinutesThe Township of Oro-Medonte Council Meeting Minutes Township of Electronic Meeting Proud Heritage, Exciting Future Tuesday, August 17, 2021 12:00 p.m. Wednesday, August 18, 2021 9:01 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane (left @ 5:20 p.m. Tuesday, August 17, 2021) Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Shannon Johnson; Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Michelle Jakobi, Director, Environmental Services; Karla Musso-Garcia, Manager, Operations; Ryan Anderson, Manager, Facility and Parks; Jenny Legget, Public Relations Officer/Communications; Roz Llewellyn, Coordinator, Community Recreation; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Harold Daynard, Manager, Information Technology (IT); Patrick Howse, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 1. ** Tuesday, August 17, 2021 ** 2. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted times and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Page 1 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 3. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210817/18-1 Moved by Greenlaw, Seconded by Hough Be it resolved that the agenda for the Council meeting of Tuesday, August 17 and Wednesday, August 18, 2021 be received and adopted. Carried. Moved by Veitch, Seconded by Scott Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement Carried. 4. Disclosure of Pecuniary Interest: None declared. Page 2 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210817/18-3 Moved by Hough, Seconded by Keane Be it resolved that we do now go in Closed Session at 12:02 p.m. to discuss • Labour relations/employee negotiations (Staffing Updates); • Personal matters about an identifiable individual (Performance Management); • Solicitor -client privilege; Litigation affecting the Municipality (Zone 1 Water); (Cannabis) • Solicitor -client privilege (Line 6 Realignment); (Short Term Rentals (Airbnb)). • Acquisition/disposition of land (Land Acquisition for Municipal Purposes); (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). Carried. Councillor Keane left at 5:20 p.m. during Closed Session. b) Motion to Rise and Report. Motion No. C210817/18-4 Moved by DeSousa, Seconded by Veitch Be it resolved that we do now Rise at 5:31 p.m. and Report on the Closed Session Items 5 tomorrow. Carried. Motion No. C210817/18-5 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now recess at 5:31 p.m. and reconvene on Wednesday, August 18, 2021 at 9:00 a.m. Carried. Page 3 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 6.** Wednesday, August 18, 2021 ** Mayor H.S. Hughes assumed the Chair at the above noted time and reconvened the meeting. Per Motion No. C210817/18-4, the Closed Session items were reported as follows: d) Councillor Scott, Chair, Human Resources Committee re: Personal matters about an identifiable individual (Performance Management). The following staff were present: Robin Dunn, CAO/Acting Clerk. Motion No. C210817/18-6 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That, per Motion No. HRC210816-6 of the Monday, August 16, 2021 Human Resources Committee, the confidential correspondence dated August 16, 2021 and presented by Councillor Scott, Chair, Human Resources Committee re: Personal matters about an identifiable individual (Performance Management) be received and endorsed by Council. 2. That the Mayor and Clerk be authorized to execute the appropriate correspondence. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 4 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates). The following staff were present: Robin Dunn, CAO/Acting Clerk, Andria Leigh, Director, Development Services (a portion); Yvonne Aubichon, Clerk (a portion); Tamara Obee, Manager, Human Resources/Health & Safety (a portion). Motion No. C210817/18-7 Moved by Scott, Seconded by DeSousa Be it resolved 1. That, per Motion No. HRC210816-5 of the Human Resources Committee meeting held on Monday, August 16, 2021, the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Updates) be received. 2. That the CAO proceed as outlined. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 5 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. f) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Cannabis). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Enforcement Officer; Chris Williams, David Reiter, Laura Dean, Aird & Berlis LLP. Motion No. C210817/18-8 Moved by Keane, Seconded by Veitch Be it resolved 1. That the confidential verbal information as presented by Robin Dunn, CAO, Chris Williams, David Reiter and Laura Dean, Aird & Berlis LLP re: Solicitor -client privilege; Litigation affecting the municipality (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. Defeated. Recorded Vote Requested by Councillor Scott Councillor Scott Nay Councillor Veitch Nay Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Nay Mayor H.S. Hughes Nay Page 6 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. e) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor - client privilege; Litigation affecting the municipality (Zone 1 Water). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Michelle Jakobi, Acting Director, Environmental Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/ Communications; Chris Williams, and Laura Dean, Aird & Berlis LLP. Motion No. C210817/18-9 Moved by Scott, Seconded by Hough Be it resolved 1. That the confidential correspondence dated August 13, 2021 and presented by Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor - client privilege; Litigation affecting the municipality (Zone 1 Water) be received. 2. That staff and legal counsel proceed as directed by Council. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 7 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. j) Yvonne Aubichon, Clerk re: Acquisition/disposition of land; Solicitor -client privilege (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services. Motion No. C210817/18-10 Moved by Scott, Seconded by DeSousa Be it resolved 1. That the confidential correspondence presented by Yvonne Aubichon, Clerk re: Acquisition/disposition of land; Solicitor -client privilege (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))) be received. 2. That staff proceed as directed by Council. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 8 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. h) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/Communications. Motion No. C210817/18-11 Moved by Hough, Seconded by Scott Be it resolved 1. That the confidential correspondence dated August 11, 2021 from Russell, Christie LLP as presented by Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)) be received. 2. That legal counsel and staff proceed as outlined. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 9 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. i) Andria Leigh, Director, Development Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Clerk; Jenny Legget, Public Relations Officer/ Communications. Motion No. C210817/18-12 Moved by Greenlaw, Seconded by Keane Be it resolved that the confidential verbal information presented by Andria Leigh, Director, Development Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes) be received. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 10 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021, g) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Line 6 Realignment). The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget, Public Relations Officer/ Communications. Motion No. C210817/18-13 Moved by DeSousa, Seconded by Greenlaw Be it resolved 1. That the confidential correspondence dated August 6, 2021 from Russell, Christie LLP and presented by Andria Leigh, Director, Development Services re: Solicitor -client privilege (Line 6 Realignment) be received. 2. That staff proceed as outlined and that the required by-law to authorize the execution of the application be brought forward for Council's consideration. Unanimously Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Deputy Mayor Hough Yea Councillor Keane Yea Mayor H.S. Hughes Yea Page 11 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 7. Minutes of Council and Committees: a) Minutes of Council meeting held on Tuesday, July 20, 2021. b) Minutes of Special Council meeting held on Wednesday, July 28, 2021. c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 (to be distributed). Motion No. C210817/18-14 Moved by Veitch, Seconded by Greenlaw Be it resolved that the draft a) Minutes of the Council meeting held on Tuesday, July 20, 2021; and b) Minutes of Special Council meeting held on Wednesday, July 28, 2021 be received and adopted as printed and circulated; and that the draft c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 be received. Carried. 8. Recognition of Achievements: Mayor H.S. Hughes asked for Council's consent to recognize the Operations Department with respect to the recent inclement weather and the actions of the department and that a letter of appreciation be forwarded under the Mayor's signature. Page 12 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 9. Deputations/Presentations: a) Introduction of John Ewart, Ewart, O'Dwyer, Barristers & Solicitors, Township of Oro- Medonte, Integrity Commissioner and Closed Meeting Investigator; and Presentation by John Mascarin, Aird & Berlis LLP re: Draft Code of Conduct for Members of Township Council and the Township's Local Boards. The Deputy Mayor called a recess to permit time to restore a technical failure during this item. Motion No. C210817/18-15 Moved by Veitch, Seconded by Scott Be it resolved 1. That the information presented by John Mascarin, Aird & Berlis LLP re: Draft Code of Conduct for Members of Township Council and the Township's Local Boards be received. 2. That the draft Policy re Code of Conduct for Members of Township Council and the Township's Local Boards, including the Code of Conduct Complaint Protocol for Members of Council, be deferred until the next Regular Meeting of Council and 3. That an interim working group of Council be struck to provide input. Carried. Refer to Item 15 re: Appointees to working group. 10. Public Meetings/Public Hearings: Notice of Receipt of a Complete Application; Notice of Particulars and Public Access; Notice of Public Meeting for Proposed Amendment to the Zoning By-law of the Township of Oro-Medonte, Part of Lot 15, Concession 8 (Medonte), Township of Oro- Medonte, 81 Moonstone Road East, 2018-ZBA-09 (2353970 Ontario Inc.) and Consent Applications 2021-B-26, 2021-B-27 and 2021-B-28, 2353970 Ontario Inc. [Refer to Items 12o) and 19g). Mayor H.S. Hughes called the meeting to order and explained the public meeting is being held in accordance with the provisions of the Planning Act to obtain public comments with respect to the proposed application by 2353970 Ontario Inc. The following correspondence was received: Bell Canada Right of Way dated July 2, 2021; Township of Oro-Medonte, Environmental Services dated July 5 and 27, 2021; Township of Oro-Medonte, Manager, Development Engineering dated July 13 and 20, 2021; Gary and Ellen Kirstine dated July 22, 2021; John and Angela Van Mazyk dated August 3, 2021. Page 13 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. Andria Leigh, Director, Development Services explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. Greg Barker, IPS Consulting Inc., on behalf of the applicant, was present. A PowerPoint presentation was presented. Staff confirmed that no additional public registrations were received. Staff confirmed that no additional correspondence from the public was received during this meeting. There being no further comments or questions, the meeting adjourned. Item 12o) was dealt with at this time. Mayor H.S. Hughes confirmed with Council if there were any objections with respect to the report recommendation. There were no objections noted. 12. Reports of Municipal Officers for Action: o) DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law Amendment Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28 by 2353970 Ontario Inc., 81 Moonstone Road East. Motion No. C210817/18-16 Moved by Scott, Seconded by Veitch Be it resolved 1. That DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law Amendment Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28 by 2353970 Ontario Inc., 81 Moonstone Road East be received and adopted. 2. That Zoning By-law Amendment Application 2021-ZBA-09 by 2353970 Ontario Inc. with respect to lands located at 81 Moonstone Road East, be approved to rezone the lands from the Local Commercial (LC) Zone to the Residential One (R1) Zone and Environmental Protection Exception 331 (EP'331) Zone. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That Council grant provisional consent to Application 2021-B-26 by 2353970 Ontario Inc. to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in DS2021-120. 5. That Council grant provisional consent to Application 2021-B-27 by 2353970 Ontario Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of Page 14 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in DS2021-120. 6. That Council grant provisional consent to Application 2021-B-28 by 2353970 Ontario Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35 metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.47 hectares (1.16 acres), and a retained parcel having a lot frontage of approximately 47.27 metres (155 ft.), a lot depth of approximately 135 metres (443 feet) and an area of approximately 0.63 hectares (1.56 acres), subject to the conditions as outlined in DS2021-120. 7. That the applicant be advised of the Council's decision under the Director, Development Services' signature. Carried. 9. Deputations/Presentations: c) Deputation by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road. Motion No. C210817/18-17 Moved by Scott, Seconded by Keane Be it resolved 1. That the information presented by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road be received. 2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be suspended. 3. That the Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South and 17 Guest Road be deferred until the next regular meeting of Council to permit consultation with the residents. Carried. 11. Open Forum: None. Page 15 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 12. Reports of Municipal Officers for Action: a) CS2021-19, Jennifer Whitley, Coordinator, Economic Development / Communications re: Tourism Product Gap Analysis & Policy Recommendation Award - RFP # CS2021- 02. Motion No. C210817/18-18 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That CS2021-19, Jennifer Whitley, Coordinator, Economic Development / Communications re: Tourism Product Gap Analysis & Policy Recommendation Award - RFP # CS2021-02 be received and adopted. 2. That the Request for Proposal (RFP) CS 2021-02 —Tourism Product Gap Analysis & Policy Recommendations Project be awarded to CBRE Limited Tourism & Leisure Group in the amount of $29,900.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Coordinator, Economic Development/Communications' signature. Carried. b) OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and Community Halls — COVID 19 Update. Motion No. C210817/18-19 Moved by Hough, Seconded by Veitch Be it resolved 1. That OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and Community Halls — COVID 19 Update be received and adopted. 2. That Council endorse the re -opening of the Oro-Medonte Community Arena with a targeted opening date of September 12, 2021. 3. That Council approve the allocation of $37,000 in 2021 and $37,000 in 2022, to be funded from the COVID-19 reserve. 4. That the Township Community Halls remain closed and under review for future opening considerations. Carried. Page 16 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. c) CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report. Motion No. C210817/18-20 Moved by Scott, Seconded by Keane Be it resolved 1. That CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report be received and adopted. 2. That Council approves Option #2 with respect to Council and Development Services Meetings. 3. That staff be directed to ensure any changes to the Chambers are done in compliance with the Provincial Regulations and the Simcoe Muskoka District Health Unit Restrictions and Instructions. 4. That any proposed changes to the Procedural By-law, as a result of Council's direction, be brought forward for Council's consideration at the next Regular Council meeting. Carried. d) ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC) Asset Transfer Policy. Motion No. C210817/18-21 Moved by DeSousa, Seconded by Hough Be it resolved 1. That ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC) Asset Transfer Policy be received and adopted. 2. That Council endorse the MSC Asset Transfer Policy as identified in ES2021-03. Carried. Page 17 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. e) OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re: Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction of a Replacement Structure. Motion No. C210817/18-22 Moved by Veitch, Seconded by Scott Be it resolved 1. That OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re: Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction of a Replacement Structure be received and adopted. 2. That Council approve the replacement of Bridge 4 at an estimated cost of $1,100,000. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That Council approve the submission of an application to Ontario Infrastructure and Lands Corporation for the long-term financing of a $1,100,000 debenture to fund the design and construction. Carried. f) OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review — Oakmont Avenue and Tanglewood Crescent. Motion No. C210817/18-23 Moved by Hough, Seconded by DeSousa Be it resolved 1. That OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review — Oakmont Avenue and Tanglewood Crescent be received and adopted. 2. That based on a comprehensive review of the Oakmont Avenue and Tanglewood Crescent intersection, the existing stop sign on Oakmont Avenue be removed to revert the intersection to a single control on Tanglewood Crescent in accordance with provincial best practices adopted by the Township. 3. That the stop control by-law be amended to address the changes and be brought forward for Council's ratification. 4. That staff continue to work with the Ontario Provincial Police to facilitate proactive speed enforcement in priority locations. 5. That the Traffic Safety Task Force continue to target and monitor proactive road safety initiatives. Carried. Page 18 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. g) OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility Rental Agreement with Brookstone Academy. Motion No. C210817/18-24 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility Rental Agreement with Brookstone Academy be received and adopted. 2. That Council approve the proposed facility rental agreement with Brookstone Academy for a term of one year. 3. That the Director, Operations and Community Services be authorized to execute the rental agreement with Brookstone Academy. Carried. h) OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and delivery of one 4x4, 1 ton 2022 Pick-up Truck. Motion No. C210817/18-25 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and delivery of one 4x4, 1 ton 2022 Pick-up Truck be received and adopted. 2. That Request for Quotation OCS 2021-010 Supply and delivery of one (1) Pick-up Truck be awarded to Thor Motors in the amount of $47,505.00 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. i) FES2021-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1 C.E.R.B. Services Agreement [Refer to Item 19h)]. Motion No. C210817/18-26 Moved by Scott, Seconded by Hough Be it resolved 1. That FES2021-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1 C.E.R.B. Services Agreement be received and adopted. 2. That the Clerk and Mayor be authorized to sign the agreement. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the City Of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's signature. Carried. Page 19 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. j) FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Dispatch Services Agreement [Refer to Item 191)]. Motion No. C210817/18-27 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Dispatch Services Agreement be received and adopted. 2. That the Clerk and Mayor be authorized to sign the agreement. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's signature. Carried. k) FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Tanker 3 Motion No. C210817/18-28 Moved by Veitch, Seconded by DeSousa Be it resolved 1. That FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Tanker 3 be received and adopted. 2. That Council authorize the acceptance of the cash settlement. 3. That the Fire Chief be authorized to purchase a replacement apparatus. Carried. DS2021-117, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002 (Timber Ridge). Motion No. C210817/18-29 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That DS2021-117, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002 (Timber Ridge) be received and adopted. 2. That Council approve the request for extension to draft plan approval by Horseshoe Valley Lands Ltd. for Timber Ridge (43-OM-93002 & 43-CD-93002), for a period of one (1) year. 3. That the appropriate notice of the changes of the conditions of draft plan approval be provided in accordance with the Planning Act, R.S.O. 1990, c.P.13. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 20 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. m) DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM-20001). Motion No. C210817/18-30 Moved by Hough, Seconded by Scott Be it resolved 1. That DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM-20001) be received and adopted. 2. That Council approve the request for extension to draft plan approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM- 200010), for a period of one (1) year. 3. That the appropriate notice of the changes of the conditions of draft plan approval be provided in accordance with the Planning Act, R.S.O. 1990, c.P.13. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. n) DS2021-119, David Saunders, Manager, Development Engineering re: Pre -Servicing Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01 [Refer to Item 19c)]. Motion No. C210817/18-31 Moved by DeSousa, Seconded by Keane Be it resolved 1. That DS2021-119, David Saunders, Manager, Development Engineering re: Pre - Servicing Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01 be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with 2150505 Ontario Inc. — Eagles Rest Estates. 3. That the appropriate By-law be brought forward for Council's consideration. 4. That the owner be notified of Council's decision under the Director, Development Services' signature. Carried. Page 21 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. p) DS2021-121, Andria Leigh, Director, Development Services; and Andy Karaiskakis, Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status Update. Motion No. C210817/18-32 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2021-121, Andria Leigh, Director, Development Services; and Andy Karaiskakis, Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status Update be received and adopted. 2. That staff proceed with the project re -launch in accordance with the revised OPR and Zoning By-law Update Schedule. 3. That staff proceed with recruitment of the required contract resource to assist Township staff in the completion of the Official Plan Review and Zoning By-law Review projects for 2021-2022. Carried. q) CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of Records and Information Management Program Award - RFP # CS2021-03. Motion No. C210817/18-33 Moved by DeSousa, Seconded by Hough Be it resolved 1. That CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of Records and Information Management Program Award - RFP # CS2021-03 be received and adopted. 2. That the Request for Proposal (RFP) CS2021-03 — Strategy Development for Digitalization of Records and Information Management Program be awarded to Still Waters Consulting Inc. in the amount of $25,400.00 plus HST. 3. That staff be authorized to execute the necessary contract. 4. That the proponents be advised of Council's decision under the Clerk's signature. Carried. Page 22 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 13. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2021, January 1, 2021 to March 31, 2021. c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 - 2021, April 1, 2021 to June 30, 2021. d) CS2021-21, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re: Corporate Projects Status Update — May, June 2021. Motion No. C210817/18-34 Moved by Veitch, Seconded by DeSousa Be it resolved that the reports, as listed under Item #13, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 - 2021, January 1, 2021 to March 31, 2021. c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 - 2021, April 1, 2021 to June 30, 2021. d) CS2021-21, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re: Corporate Projects Status Update — May, June 2021. Carried. Page 23 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 9. Deputations/Presentations: b) Presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 [Refer to Items 19e) and 19f)]. Motion No. C210817/18-35 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 be received. 2. That Councillor Modified - Option Consultant Suggestions with slight modifications outlined in the Final Report dated August 18, 2021 be approved as the preferred Ward Boundary Structure for the Township. 3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in conjunction with this Option later in the meeting. 4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001, as amended. Defeated. Recorded Vote Requested by Councillor Veitch Councillor Veitch Yea Councillor Scott Nay Councillor DeSousa Nay Councillor Greenlaw Nay Deputy Mayor Hough Nay Councillor Keane Nay Mayor H.S. Hughes Nay Page 24 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-36 Moved by Scott, Seconded by DeSousa Be it resolved 1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 be received. 2. That Councillor Modified Option 1 with slight modifications outlined in the Final Report dated August 18, 2021 be approved as the preferred Ward Boundary Structure for the Township. 3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in conjunction with this Option later in the meeting. 4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001, as amended. Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Nay Deputy Mayor Hough Nay Councillor Keane Yea Mayor H.S. Hughes Yea 14. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Councillor Scott. 15.Announcements: Councillor Scott requested consent, per Motion No. C210817/18-15, that the working group members be selected. Per Section 10.0 of the consolidated Procedural By-law No. 2017- 165, the following members of Council will comprise the working group: Mayor Hughes, Councillor DeSousa and Councillor Scott. Page 25 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 16. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday, September 6, 2021, Labour Day. 2. Township of Oro-Medonte, September 1, 2021 Development Services Committee Meeting, Commencement Time 4:30 p.m. b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board and SPA meeting highlights from the SSEA 1st and 2nd Quarter 2021. Staff Recommendation: Receive for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 25, 2021. Staff Recommendation: Receive for Information Only. d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2022 Preliminary Budget Submission. Staff Recommendation: Receive and Refer to 2022 Budget Deliberations. e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re: Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy). Staff Recommendation: Receive for Information Only. f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer Ontario Act Changes to Provincial Offences Act (Ward All). Staff Recommendation: Receive, Support, Advise under Mayor's Signature. g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care System Toronto Needs (Ward All). Staff Recommendation: Receive, Support, Advise under Mayor's Signature. h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of Cannabis for Medical Purposes. Staff Recommendation: Receive for Information Only. Page 26 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-37 Moved by Greenlaw, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday, September 6, 2021, Labour Day. 2. Township of Oro-Medonte, September 1, 2021 Development Services Committee Meeting, Commencement Time 4:30 p.m. b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board and SPA meeting highlights from the SSEA 1 st and 2nd Quarter 2021. Received for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 25, 2021. Received for Information Only. d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2022 Preliminary Budget Submission. Received and Referred to 2022 Budget Deliberations. e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re: Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy). Received for Information Only. f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer Ontario Act Changes to Provincial Offences Act (Ward All). Received, Supported, Advised under Mayor's Signature. g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care System Toronto Needs (Ward All). Received, Supported, Advised under Mayor's Signature. h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of Cannabis for Medical Purposes. Received for Information Only. Carried. Page 27 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 17. Communications/Petitions: None. 18. Notice of Motions: None. 19. By -Laws: a) 2021-088: A By-law to Appoint Building Inspectors and to Repeal By-laws 2019-090 and 2019-068. b) 2021-090: A By-law to Appoint a Deputy Chief Building Official and to Repeal By-law No. 2017-113. c) 2021-091: A By-law to Authorize the Execution of a Pre -Servicing Agreement with Eagles Rest Estates (2150505 Ontario Inc.) — Draft Plan of Subdivision for: 1552 Bass Lake Sideroad West, Oro Cons 3 and 4 Pt Lot 5 RP, 51 R37221 Parts 3 and 4, Formerly in the Township of Oro, Township of Oro-Medonte, County of Simcoe. d) 2021-092: A By-law to Amend By-law 2021-020 "A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers". e) 2021-093: Being a By -Law to Re -divide the Ward Boundaries within the Township of Oro-Medonte (Schedule A to be attached following Council's decision). f) 2021-094: Being a By -Law to Change the Composition of Council for the Township of Oro-Medonte. g) 2021-096: A By-law to amend the zoning provisions which apply to lands at Part of West Half of Lot 15, Concession 8 (Medonte) Township of Oro-Medonte 2021-ZBA-09 (2353970 Ontario Inc.). h) 2021-097: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro- Medonte and the City of Orillia and to Repeal By -Law No. 2020-131. i) 2021-098: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By - Law No. 2020-132. Page 28 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. Motion No. C210817/18-38 Moved by Hough, Seconded by Greenlaw Be it resolved that By-laws 2021-088, 2021-090, 2021-091, 2021-092, 2021-096, 2021-097, 2021-098 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. That By-laws 2021-093 and 2021-094 be pulled for further discussion. Carried. Motion No. C210817/18-39 Moved by Keane, Seconded by DeSousa Be it resolved that By-law 2021-094 Being a By -Law to Change the Composition of Council for the Township of Oro-Medonte be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor and staff bring forward an amendment to determine the length of time for the Deputy Mayor's term of office. Carried. Motion No. C210817/18-40 Moved by Scott, Seconded by DeSousa Be it resolved that By-law 2021-093 Being a By -Law to Re -divide the Ward Boundaries within the Township of Oro-Medonte as outlined in Schedule A attached be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Unanimously Carried. 20.Closed Session Items (Unfinished Items): None. Page 29 of 30 Council Meeting Minutes — Tuesday, August 17; and Wednesday August 18, 2021. 21.Confirmation By -Law: a) 2021-099: Being a by-law to confirm the proceedings of the Council meeting held on Tuesday, August 17 and Wednesday, August 18, 2021. Motion No. C210817/18-41 Moved by Veitch, Seconded by DeSousa Be it resolved that By -Law No. 2021-099: Being a by-law to confirm the proceedings of the Council meeting held on Tuesday, August 17, 2021 and Wednesday, August 18, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 22.Adjournment: a) Motion to Adjourn. Motion No. C210817/18-42 Moved by Greenlaw, Seconded by Hough Be it resolved that we do now adjourn at 6:03 p.m. Por, 4S.H u es Clerk, vonne Aubichon Carried. Page 30 of 30