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09 08 2021 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
ft
o Electronic Meeting
0;Township of Wednesday, September 8, 2021
9:00 a.m. - Closed Session
Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed
Session
Effective Tuesday, September 7, 2021 , all Township facilities will re-open to the public
with safety measures in place including: mandatory masks/face coverings;
COVID-19 health screening; and social distancing.
Taking into consideration rising positive COVID-19 cases in Simcoe Muskoka and
beyond, and contagious transmission of the COVID-19 Delta variant, whenever
possible, residents and business owners are encouraged to utilize online and
telephone services for Township related business.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency. Protocols
have been established to advise how to participate in the public portions of these
meetings. Please visit the following links for additional information:
• Request for Open Forum or DS Committee Participation Form
• Protocols for Public Participation Council and DS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
Page 1 of 174
Council Meeting Agenda - September 08, 2021
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
5 - 6 a) Motion to Adopt the Agenda.
[Addenda]
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Donna Hewitt, Director, Corporate Services; and Shawn Binns, Director,
Operations and Community Services re: Acquisition/disposition of land (739
Horseshoe Valley Road West/County of Simcoe).
5. Minutes of Council and Committees:
7 - 36 a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday,
August 18, 2021.
37 - 42 b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
Page 2 of 174
Council Meeting Agenda - September 08, 2021
8. Deputations/Presentations:
43 - 59 a) Presentation dated September, 2021 by John Naas, Blackline Consulting re:
Township of Oro-Medonte Corporate Strategic Plan.
60 - 77 b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council re:
Update on the Work in Implementing the Simcoe County Food Security
Framework.
78 - 87 c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV) re:
Oro Medonte Road Access to Show Allowed Approved Roads on QuadON.
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
88 - 92 a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re: Award of
Tender OCS2021-12 Supply and Delivery of Winter Sand and Winter Salt.
93 - 96 b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2021-09 — South Yard Roof Replacement.
97 - 100 c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Canine Control Exemption Request -
2 Barbara Avenue.
11. Reports of Municipal Officers for Information Only:
101 - 110 a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Municipal Law Enforcement
Occurrence Report - January-June 2021 .
111 - 118 b) Andria Leigh, Acting CAO re: Update on COVID-19 Actions.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
Page 3 of 174
Council Meeting Agenda - September 08, 2021
119 - 143 b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re:
Draft Code of Conduct for Members of Township Council and the Township's
Local Boards [deferred at August 17/18, 2021 Council meeting].
13. Announcements:
14. Consent Agenda:
144 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, re: National Day for Truth and
Reconciliation, Thursday, September 30, 2021.
145 - 151 b) Nottawasaga Valley Conservation Authority, Minutes of meeting held on
Friday, June 25, 2021 and Highlights of meeting held on Friday, August 27,
2021 .
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
152 - 172 a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC
Planning, on behalf of Wolf Steel (Napoleon) re: Proposed Employment Area
Expansion, Request for Minister's Zoning Order (MZO) Support, Line 6 South
and 17 Guest Road [deferred from August 17/18, 2021 Council meeting].
173 b) Correspondence dated August 31, 2021 from Pat Francella, Walker
Aggregates re: Request for Exemption from Township's Noise By-law.
16. Notice of Motions:
None.
17. By-Laws:
None.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By-Law:
174 a) 2021-103: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, September 8, 2021 .
20. Adjournment:
a) Motion to Adjourn.
Page 4 of 174
2.a) Motion to Adopt the Agenda.
From: Diana Wells <emddcb@gmail.com>
Sent: September 7, 2021 10:26 AM
To: . Council <Council@oro-medonte.ca>
Cc: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Comments for Wednesday Council meeting
Mayor and Members of Council,
I wish to comment on the revised Code of Conduct ion the agenda this coming Wednesday.
There are 3 areas of suggested revision being proposed by sub-committee of HH, Scott & DeSousa
that I think are problematic:
1) Payment of Legal Fees -- the original draft essentially said a councillor under investigation pays
their own legal fees (s.19(1). Proposed revision adds a subsection (2) which allows Council to
approve all or some legal fees, notwithstanding sub(1).
Apart from rendering sub(1) essentially useless, this provides an unfair advantage to Members: first,
they're "protected" from frivolous, vexatious, etc. complaints through the IC's discretion to
investigate; secondly, they have free access to legal advice from the IC, before taking the action
being complained as well as during the course of investigation as articulated in
s.19(1). Complainants have no comparable/equitable balance -- no free legal advice at all, and are
REQUIRED to incur some legal costs to even start a complaint (sworn statement).
Instead I would propose:
-- delete proposed subsection 19(2); OR
-- replace it with something that says either side (complainant or Member) may claim legal expenses
incurred from the other, following common law principles; OR
-- if 19(2) stays in, provide elaboration describing exceptional circumstances where expenditure of
taxpayers' funds for independent legal advice would be justified.
2) Confidentiality --
s. 16.3 is about Member's obligations to cooperate during investigations/inquiries and originally was
drafted that a member shall not...... (d) "interact with orattempt to influence any other Member or
staff with respect to .... the investigation...." They're proposing to delete "interact with or", meaning
Councillors may chat amongst themselves about an investigation (i.e. not keep it strictly
confidential.)
However, they're proposing amendments to the Complaint protocol to require complainants to
maintain complete confidentiality. Again -- unfair balance: isn't there some fundamental principle of
natural justice that places the same obligations on both parties? Shouldn't both sides be under
identical confidentiality obligations?
My recommendations:
-- leave 16.3 (d) as originally drafted (leave "interact with" in); AND
-- delete strict confidentiality requirements for complainants OR add identical, strict confidentiality
requirement for the Member once (s)he is informed of the complaint (i.e. both parties have to
maintain strict confidentiality -- members can't share it with "their friends on Council" if complainants
can't share with "their friends in the community".)
Page 5 of 174
2.a) Motion to Adopt the Agenda.
3) Communications & Media Relations (s. 14.0)
when talking about individual members disagreeing with council majority, they're proposing to water
down the original draft that describes a "respectful manner" of disagreement by deleting ..."that does
not belittle, ridicule or disrespect the decision or any Members who voted in favour of the decision" I
think that part should be left in, not deleted.
They are also trying to water down s 14.3 -- should leave it as per initial draft.
Diana Wells
Page 6 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
The Township of Oro-Medonte
T Council Meeting Minutes
Township of
to Electronic Meeting
Proud Heritage,Exciting Future
Tuesday, August 17, 2021 12:00 p.m.
Wednesday, August 18, 2021 9:01 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane (left @ 5.20 p.m. Tuesday, August 17, 2021)
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Director, Development Services; Shannon Johnson; Chief
Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting
Director, Environmental Services; Karla Musso-Garcia, Manager,
Operations; Ryan Anderson, Manager, Facility and Parks; Jenny Legget,
Public Relations Officer/Communications; Roz Llewellyn, Coordinator,
Community Recreation, Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, Mayor &
Council and CAO; Harold Daynard, Manager, Information Technology
(IT), Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform
1. ** Tuesday, August 17, 2021 **
2. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted times and called the meeting
to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Page 1 of 30
Page 7 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
3. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210817/18-1
Moved by Greenlaw, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Tuesday, August 17 and
Wednesday, August 18, 2021 be received and adopted.
Carried.
Motion No. C210817/18-2
Moved by Veitch, Seconded by Scott
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement 'NO Carried.
4. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 30
Page 8 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210817/18-3
Moved by Hough, Seconded by Keane
Be it resolved that we do now go in Closed Session at 12.02 p.m. to discuss
• Labour relations/employee negotiations (Staffing Updates);
• Personal matters about an identifiable individual (Performance Management);
• Solicitor-client privilege; Litigation affecting the Municipality (Zone 1 Water); (Cannabis)
• Solicitor-client privilege (Line 6 Realignment); (Short Term Rentals (Airbnb)).
• Acquisition/disposition of land (Land Acquisition for Municipal Purposes); (East of Line 7
South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))).
Carried.
Councillor Keane left at 5.20 p.m. during Closed Session.
b) Motion to Rise and Report.
Motion No. C210817/18-4
61
Moved by DeSousa, Seconded by Veitch
Be it resolved that we do now Rise at 5.31 p.m. and Report on the Closed Session Items 5
tomorrow.
Carried.
Nh, "qq%�
Motion No. C210817/18-5
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now recess at 5.31 p.m. and reconvene on Wednesday, August 18,
2021 at 9.00 a.m.
Carried.
Page 3 of 30
Page 9 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
6.** Wednesday, August 18, 2021 **
Mayor H.S. Hughes assumed the Chair at the above noted time and reconvened the
meeting.
Per Motion No. C210817/18-4, the Closed Session items were reported as follows:
d) Councillor Scott, Chair, Human Resources Committee re: Personal matters about an
identifiable individual (Performance Management).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. C210817/18-6
Moved by Veitch, Seconded by Greenlaw"'
N��
Be it resolved
1. That, per Motion No. HRC210816-6 of the Monday, August 16, 2021 Human Resources
Committee, the confidential correspondence dated August 16, 2021 and presented by
Councillor Scott, Chair, Human Resources Committee re: Personal matters about an
identifiable individual (Performance Management) be received and endorsed by Council.
2. That the Mayor and Clerk be authorized to execute the appropriate correspondence.
Unanimously Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes
Page 4 of 30
Page 10 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
The following staff were present: Robin Dunn, CAO/Acting Clerk, Andria Leigh, Director,
Development Services (a portion); Yvonne Aubichon, Clerk (a portion); Tamara Obee,
Manager, Human Resources/Health & Safety (a portion).
Motion No. C210817/18-7
Moved by Scott, Seconded by DeSousa
Be it resolved A&#
1. That, per Motion No. HRC210816-5 of the Human Resources Committee meeting held on
Monday, August 16, 2021, the confidential verbal information presented by Robin Dunn,
CAO/Acting Clerk re: Labour relations/employee negotiations (Staffing Updates) be
received.
2. That the CAO proceed as outlined.
Unanimously Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Page 5 of 30
Page 11 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
f) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director, Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Enforcement Officer; Chris Williams, David Reiter, Laura Dean, Aird & Berlis LLP.
Motion No. C210817/18-8
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the confidential verbal information as presented by Robin Dunn, CAO, Chris
Williams, David Reiter and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege;
Litigation affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Defeated.
Recorded Vote Requested by Councillor Scot
Councillor Scott Nay
Councillor Veitch Nay
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Nay
Mayor H.S. Hughes q" Nay
Page 6 of 30
Page 12 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
e) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor-
client privilege; Litigation affecting the municipality (Zone 1 Water).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria
Leigh, Director, Development Services; Michelle Jakobi, Acting Director,
Environmental Services; Donna Hewitt, Director, Corporate Services; Jenny Legget,
Public Relations Officer/ Communications; Chris Williams, and Laura Dean, Aird &
Berlis LLP.
Motion No. C210817/18-9
Moved by Scott, Seconded by Hough
Be it resolved
1. That the confidential correspondence dated August 13, 2021 and presented by
Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-
client privilege; Litigation affecting the municipality (Zone 1 Water) be received.
2. That staff and legal counsel proceed as directed by Council.
Unanimously Carried.
Recorded Vote Requested by Councillor S tt
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes= Yea
Page 7 of 30
Page 13 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
j) Yvonne Aubichon, Clerk re: Acquisition/disposition of land; Solicitor-client privilege (East
of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services.
Motion No. C210817/18-10
Moved by Scott, Seconded by DeSousa
Be it resolved A&#
1. That the confidential correspondence presented by Yvonne Aubichon, Clerk re:
Acquisition/disposition of land; Solicitor-client privilege (East of Line 7 South between
Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))) be received.
2. That staff proceed as directed by Council.
Unanimously Carried.
Recorded Vote Requested by Councillor Sco
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes " Yea
Page 8 of 30
Page 14 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
h) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Short Term
Rentals (Airbnb)).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny
Legget, Public Relations Officer/Communications.
Motion No. C210817/18-11
Moved by Hough, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated August 11, 2021 from Russell, Christie LLP
as presented by Andria Leigh, Director, Development Services re: Solicitor-client privilege
(Short Term Rentals (Airbnb)) be received.
2. That legal counsel and staff proceed as outlined.
Unanimously Carried.
Recorded Vote Requested by Councillor Sco
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Page 9 of 30
Page 15 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
i) Andria Leigh, Director, Development Services re: Acquisition/disposition of land (Land
Acquisition for Municipal Purposes).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray,
Director, Fire & Emergency Services/Clerk; Jenny Legget, Public Relations Officer/
Communications.
Motion No. C210817/18-12
Moved by Greenlaw, Seconded by Keane 4A
Be it resolved that the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Acquisition/disposition of land (Land Acquisition for Municipal
Purposes) be received.
Unanimously Carried.
Recorded Vote Requested by Councillor Sco,
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Page 10 of 30
Page 16 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
g) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Line 6
Realignment).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Jenny Legget,
Public Relations Officer/ Communications.
Motion No. C210817/18-13
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That the confidential correspondence dated August 6, 2021 from Russell, Christie LLP
and presented by Andria Leigh, Director, Development Services re: Solicitor-client
privilege (Line 6 Realignment) be received.
2. That staff proceed as outlined and that the required by-law to authorize the execution of
the application be brought forward for Council's consideration.
Unanimously Carried.
..................
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Page 11 of 30
Page 17 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
7. Minutes of Council and Committees:
a) Minutes of Council meeting held on Tuesday, July 20, 2021 .
b) Minutes of Special Council meeting held on Wednesday, July 28, 2021 .
c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021 (to
be distributed).
Motion No. C210817/18-14
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the draft J4
a) Minutes of the Council meeting held on Tuesday, July 20, 2021; and
b) Minutes of Special Council meeting held on Wednesday, July 28, 2021
be received and adopted as printed and circulated;
and that the draft
c) Minutes of Human Resources Committee meeting held on Monday, August 16, 2021
be received.
0*4k Carried.
8. Recognition of Achievements:
Mayor H.S. Hughes asked for Council's consent to recognize the Operations Department
with respect to the recent inclement weather and the actions of the department and that a
letter of appreciation be forwarded under the Mayor's signature.
Page 12 of 30
Page 18 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
9. Deputations/Presentations:
a) Introduction of John Ewart, Ewart, O'Dwyer, Barristers & Solicitors, Township of Oro-
Medonte, Integrity Commissioner and Closed Meeting Investigator; and Presentation by
John Mascarin, Aird & Berlis LLP re: Draft Code of Conduct for Members of Township
Council and the Township's Local Boards.
The Deputy Mayor called a recess to permit time to restore a technical failure during this
item.
Motion No. C210817/18-15
Moved by Veitch, Seconded by Scott AL4
Be it resolved
1. That the information presented by John Mascarin, Aird & Berlis LLP re: Draft Code of
Conduct for Members of Township Council and the Township's Local Boards be received.
2. That the draft Policy re Code of Conduct for Members of Township Council and the
Township's Local Boards, including the Code of Conduct Complaint Protocol for Members
of Council, be deferred until the next Regular Meeting of Council and
3. That an interim working group of Council be struck to provide input.
% I qI4 Carried.
Refer to Item 15 re: Appointees to working group:
10. Public Meetings/Public Hearings:
Notice of Receipt of a Complete Application; Notice of Particulars and Public Access;
Notice of Public Meeting for Proposed Amendment to the Zoning By-law of the
Township of Oro-Medonte, Part of Lot 15, Concession 8 (Medonte), Township of Oro-
Medonte, 81 Moonstone Road East, 2018-ZBA-09 (2353970 Ontario Inc.) and Consent
Applications 2021-B-26, 2021-B-27 and 2021-B-28, 2353970 Ontario Inc. [Refer to
Items 12o) and 19g).
Mayor H.S. Hughes called the meeting to order and explained the public meeting is
being held in accordance with the provisions of the Planning Act to obtain public
comments with respect to the proposed application by 2353970 Ontario Inc.
The following correspondence was received: Bell Canada Right of Way dated July 2,
2021; Township of Oro-Medonte, Environmental Services dated July 5 and 27, 2021;
Township of Oro-Medonte, Manager, Development Engineering dated July 13 and 20,
2021 ; Gary and Ellen Kirstine dated July 22, 2021 ; John and Angela Van Mazyk dated
August 3, 2021 .
Page 13 of 30
Page 19 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
Andria Leigh, Director, Development Services explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
Greg Barker, IPS Consulting Inc., on behalf of the applicant, was present. A PowerPoint
presentation was presented.
Staff confirmed that no additional public registrations were received.
Staff confirmed that no additional correspondence from the public was received during
this meeting.
There being no further comments or questions, the meeting adjourned.
Item 12o) was dealt with at this time. Mayor H.S. Hughes confirmed with Council if
there were any objections with respect to the report recommendation. There were no
objections noted.
12. Reports of Municipal Officers for Action:
o) DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law Amendment
Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28 by 2353970
Ontario Inc., 81 Moonstone Road East,
Motion No. C210817/18-16
Moved by Scott, Seconded by Veitch
Be it resolved
1. That DS2021-120, Derek Witlib, Manager, Planning Services re: Zoning By-law
Amendment Application 2021-ZBA-09 and Consent Applications 2021-B-26, B-27 & B-28
by 2353970 Ontario Inc., 81 Moonstone Road East be received and adopted.
2. That Zoning By-law Amendment Application 2021-ZBA-09 by 2353970 Ontario Inc. with
respect to lands located at 81 Moonstone Road East, be approved to rezone the lands
from the Local Commercial (LC) Zone to the Residential One (R1) Zone and
Environmental Protection Exception 331 (EP*331) Zone.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That Council grant provisional consent to Application 2021-B-26 by 2353970 Ontario Inc.
to permit the creation of a new residential lot having a lot frontage of approximately 35
metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of
approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in
DS2021-120.
5. That Council grant provisional consent to Application 2021-B-27 by 2353970 Ontario
Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35
metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of
Page 14 of 30
Page 20 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
approximately 0.47 hectares (1.16 acres), subject to the conditions as outlined in
DS2021-120.
6. That Council grant provisional consent to Application 2021-B-28 by 2353970 Ontario
Inc.to permit the creation of a new residential lot having a lot frontage of approximately 35
metres (115 ft.), a lot depth of approximately 135 metres (443 feet) and an area of
approximately 0.47 hectares (1 .16 acres), and a retained parcel having a lot frontage of
approximately 47.27 metres (155 ft.), a lot depth of approximately 135 metres (443 feet)
and an area of approximately 0.63 hectares (1 .56 acres), subject to the conditions as
outlined in DS2021-120.
7. That the applicant be advised of the Council's decision under the Director, Development
Services' signature.
Carried.
9. Deputations/Presentations: 4#�
c) Deputation by Jamie Robinson, MHBC Planning, on behalf of Wolf Steel (Napoleon) re:
Proposed Employment Area Expansion, Request for Minister's Zoning Order (MZO)
Support, Line 6 South and 17 Guest Road.
Motion No. C210817/18-17
Moved by Scott, Seconded by Keane'''i
Be it resolved
1 . That the information presented by Jamie Robinson, MHBC Planning, on behalf of Wolf
Steel (Napoleon) re: Proposed Employment Area Expansion, Request for Minister's
Zoning Order (MZO) Support, Line 6 South and 17 Guest Road be received.
2. That Rule 14.8o), as per the consolidated Procedural By-law No. 2017-165, be
suspended.
3. That the Proposed Employment Area Expansion, Request for Minister's Zoning Order
(MZO) Support, Line 6 South and 17 Guest Road be deferred until the next regular
meeting of Council to permit consultation with the residents.
Carried.
11. Open Forum:
None.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
12.Reports of Municipal Officers for Action:
a) CS2021-19, Jennifer Whitley, Coordinator, Economic Development / Communications
re: Tourism Product Gap Analysis & Policy Recommendation Award - RFP # CS2021-
02.
Motion No. C210817/18-18
Moved by Greenlaw, Seconded by Keane
Be it resolved A&
1. That CS2021-19, Jennifer Whitley, Coordinator, Economic Development /
Communications re: Tourism Product Gap Analysis & Policy Recommendation Award -
RFP # CS2021-02 be received and adopted.
2. That the Request for Proposal (RFP) CS 2021-02 —Tourism Product Gap Analysis &
Policy Recommendations Project be awarded to CBRE Limited Tourism & Leisure Group
in the amount of $29,900.00 plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Coordinator, Economic
Development/Communications' signature.
Carried.
b) OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and Community
Halls — COVID 19 Update.
Motion No. C210817/18-19
Moved by Hough, Seconded by Veitch
Be it resolved
1. That OCS2021-18, Ryan Anderson, Manager, Facilities and Parks re: Arena and
Community Halls — COVID 19 Update be received and adopted.
2. That Council endorse the re-opening of the Oro-Medonte Community Arena with a
targeted opening date of September 12, 2021.
3. That Council approve the allocation of $37,000 in 2021 and $37,000 in 2022, to be funded
from the COVID-19 reserve.
4. That the Township Community Halls remain closed and under review for future opening
considerations.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
c) CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report.
Motion No. C210817/18-20
Moved by Scott, Seconded by Keane
Be it resolved
1. That CS2021-22, Yvonne Aubichon, Clerk; re: Hybrid Meeting System Report be received
and adopted.
2. That Council approves Option #2 with respect to Council and Development Services
Meetings.
3. That staff be directed to ensure any changes to the Chambers are done in compliance
with the Provincial Regulations and the Simcoe Muskoka District Health Unit Restrictions
and Instructions.
4. That any proposed changes to the Procedural By-law, as a result of Council's direction,
be brought forward for Council's consideration at the next Regular Council meeting.
Carried.
d) ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon
Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC)
Asset Transfer Policy.
Motion No. C210817/18-21
Moved by DeSousa, Seconded by Hough
Be it resolved
1 . That ES2021-03, Michelle Jakobi, Acting Director, Environmental Services; and Shannon
Johnson, Chief Financial Officer/Treasurer re: Municipal Services Corporation (MSC)
Asset Transfer Policy be received and adopted.
2. That Council endorse the MSC Asset Transfer Policy as identified in ES2021-03.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
e) OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re:
Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction
of a Replacement Structure.
Motion No. C210817/18-22
Moved by Veitch, Seconded by Scott
Be it resolved
1. That OCS2021-15, Justin Metras, Manager, Infrastructure and Capital Projects re:
Amendment to Capital Budget — Bridge 4 Emergency Repair, Design and Construction of
a Replacement Structure be received and adopted.
2. That Council approve the replacement of Bridge 4 at an estimated cost of $1,100,000.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That Council approve the submission of an application to Ontario Infrastructure and
Lands Corporation for the long-term financing of a $1 ,100,000 debenture to fund the
design and construction.
14<1 Carried.
f) OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review —
Oakmont Avenue and Tanglewood Crescent.
Motion No. C210817/18-23
Moved by Hough, Seconded by DeSousa
Be it resolved
1 . That OCS2021-19, Karla Musso-Garcia, Manager, Operations re: Intersection Review —
Oakmont Avenue and Tanglewood Crescent be received and adopted.
2. That based on a comprehensive review of the Oakmont Avenue and Tanglewood
Crescent intersection, the existing stop sign on Oakmont Avenue be removed to revert
the intersection to a single control on Tanglewood Crescent in accordance with provincial
best practices adopted by the Township.
3. That the stop control by-law be amended to address the changes and be brought forward
for Council's ratification.
4. That staff continue to work with the Ontario Provincial Police to facilitate proactive speed
enforcement in priority locations.
5. That the Traffic Safety Task Force continue to target and monitor proactive road safety
initiatives.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
g) OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility
Rental Agreement with Brookstone Academy.
Motion No. C210817/18-24
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That OCS2021-20, Roz Llewellyn, Coordinator, Community Recreation re: Carley Hall Facility
Rental Agreement with Brookstone Academy be received and adopted.
2. That Council approve the proposed facility rental agreement with Brookstone Academy for a
term of one year.
3. That the Director, Operations and Community Services be authorized to execute the rental
agreement with Brookstone Academy. 1W Nllh�,Ask
Carried.
h) OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re. Supply and
delivery of one 4x4, 1 ton 2022 Pick-up Truck.
Motion No. C210817/18-25
Moved by Keane, Seconded by Greenlaw
Be it resolved wk 46h:h.�
1. That OCS2021-21, Justin Metras, Manager, Infrastructure and Capital Projects re. Supply
and delivery of one 4x4, 1 ton 2022 Pick-up Truck be received and adopted.
2. That Request for Quotation OCS 2021-010 Supply and delivery of one (1) Pick-up Truck be
awarded to Thor Motors in the amount of$47,505.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
*16kx Carried.
i) FES2021-3, Hugh Murray, Director Fire & Emergency Services/Fire Chief re. 9-1-1 C.E.R.B.
Services Agreement [Refer to Item 19h)].
Motion No. C210817/18-26
Moved by Scott, Seconded by Hough
Be it resolved
1. That FES2021-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. 9-1-1
C.E.R.B. Services Agreement be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That the City Of Orillia's Fire Chief be notified of Council's decision under the Fire Chiefs
signature.
Carried.
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Page 25 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
j) FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire Dispatch
Services Agreement [Refer to Item 19i)].
Motion No. C210817/18-27
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That FES2021-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Fire
Dispatch Services Agreement be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's
signature.
'A& 'X Carried.
k) FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Tanker 3.
Motion No. C210817/18-28
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That FES2021-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re. Tanker 3
be received and adopted.
2. That Council authorize the acceptance of the cash settlement.
3. That the Fire Chief be authorized to purchase a replacement apparatus.
Carried.
1) DS2021-117, Derek Witlib, Manager, Planning Services re. Request for Extension of Draft
Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002 (Timber
Ridge).
Motion No. C210817/18-29`
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That DS2021-117, Derek Witlib, Manager, Planning Services re. Request for Extension of
Draft Plan Approval by Horseshoe Valley Lands Ltd, for 43-OM-93002 & 43-CD-93002
(Timber Ridge) be received and adopted.
2. That Council approve the request for extension to draft plan approval by Horseshoe Valley
Lands Ltd. for Timber Ridge (43-OM-93002 & 43-CD-93002), for a period of one (1) year.
3. That the appropriate notice of the changes of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
4. That the applicant be advised of Council's decision under the Director, Development Services'
signature.
Carried.
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Page 26 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
m) DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and
Future Development Lands (43-OM-20001).
Motion No. C210817/18-30
Moved by Hough, Seconded by Scott
Be it resolved
1 . That DS2021-118, Derek Witlib, Manager, Planning Services re: Request for Extension of
Draft Plan Approval by Horseshoe Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and
Future Development Lands (43-OM-20001) be received and adopted.
2. That Council approve the request for extension to draft plan approval by Horseshoe
Valley Lands Ltd. for Horseshoe Ridge Ph. 4 and Future Development Lands (43-OM-
200010), for a period of one (1) year.
3. That the appropriate notice of the changes of the conditions of draft plan approval be
provided in accordance with the Planning Act, R.S.O. 1990, c.P.13.
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
n) DS2021-119, David Saunders, Manager, Development Engineering re: Pre-Servicing
Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01 [Refer to
Item 19c)].
Motion No. C210817/18-31
Moved by DeSousa, Seconded by Keane
Be it resolved 1% 'X
1. That DS2021-119, David Saunders, Manager, Development Engineering re: Pre-
Servicing Agreement with 2150505 Ontario Inc., Eagles Rest Estates, File# 2013-SUB-01
be received and adopted.
2. That the Township of Oro-Medonte enters into a Pre-Servicing Agreement with 2150505
Ontario Inc. — Eagles Rest Estates.
3. That the appropriate By-law be brought forward for Council's consideration.
4. That the owner be notified of Council's decision under the Director, Development
Services' signature.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
p) DS2021-121 , Andria Leigh, Director, Development Services; and Andy Karaiskakis,
Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status
Update.
Motion No. C210817/18-32
Moved by Keane, Seconded by Scott
Be it resolved
1. That DS2021-121, Andria Leigh, Director, Development Services; and Andy Karaiskakis,
Senior Planner re: Official Plan Review and Comprehensive Zoning By-law Status Update
be received and adopted.
2. That staff proceed with the project re-launch in accordance with the revised OPR and
Zoning By-law Update Schedule.
3. That staff proceed with recruitment of the required contract resource to assist Township
staff in the completion of the Official Plan Review and Zoning By-law Review projects for
2021-2022.
Carried.
q) CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of
Records and Information Management Program Award - RFP # CS2021-03.
Motion No. C210817/18-33
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That CS2021-20, Yvonne Aubichon, Clerk re: Strategy Development for Digitalization of
Records and Information Management Program Award - RFP # CS2021-03 be received
and adopted.
2. That the Request for Proposal (RFP) CS2021-03 — Strategy Development for
Digitalization of Records and Information Management Program be awarded to Still
Waters Consulting Inc. in the amount of $25,400.00 plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Clerk's signature.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
13.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 -
2021 , January 1 , 2021 to March 31 , 2021.
c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 -
2021 , April 1, 2021 to June 30, 2021 .
d) CS2021-21, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re:
Corporate Projects Status Update — May, June 2021.
Motion No. C210817/18-34
Moved by Veitch, Seconded by DeSousa `' ,
Be it resolved that the reports, as listed under Item #13, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12021-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 1 -
2021 , January 1, 2021 to March 31 , 2021.
c) F12021-15, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 2 -
2021 , April 1, 2021 to June 30, 2021.
d) CS2021-21 , Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re:
Corporate Projects Status Update — May, June 2021.
Carried.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
9. Deputations/Presentations:
b) Presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in
Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council
Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated
August 18, 2021 [Refer to Items 19e) and 19f)].
Motion No. C210817/18-35
Moved by Veitch, Seconded by Greenlaw
Be it resolved 'it
1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in
Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council
Composition Review (WBCCR), Township of Oro-Medonte, Final Report dated August
18, 2021 be received.
2. That Councillor Modified - Option Consultant Suggestions with slight modifications
outlined in the Final Report dated August 18, 2021 be approved as the preferred Ward
Boundary Structure for the Township. ANEW
3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in
conjunction with this Option later in the meeting.
4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001, as
amended.
Defeated.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch Yea
Councillor Scott Nay
Councillor DeSousa Nay
Councillor Greenlaw Nay'
Deputy Mayor Hough Nay
Councillor Keane Nay
Mayor H.S. Hughes Nay
N4
Page 24 of 30
Page 30 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
Motion No. C210817/18-36
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the presentation by Jack Ammendolia, Watson & Associates Economists Ltd. in
Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition
Review (WBCCR), Township of Oro-Medonte, Final Report dated August 18, 2021 be
received.
2. That Councillor Modified Option 1 with slight modifications outlined in the Final Report
dated August 18, 2021 be approved as the preferred Ward Boundary Structure for the
Township.
3. That draft by-law 2021-093, per Item 19e) and draft by-law 2021-094, be considered in
conjunction with this Option later in the meeting.
4. That public notice be provided, as per section 222(3) of the Municipal Act, 2001 , as
amended.
Carried.
Recorded Vote Requested by Councillor Sco
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Nay
Deputy Mayor Hough Nay
Councillor Keane Yea
Mayor H.S. Hughes ' Yea
14.Reports of Members of Council:NEIL Nob,
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillor
Scott.
15.Announcements:
Councillor Scott requested consent, per Motion No. C210817/18-15, that the working group
members be selected. Per Section 10.0 of the consolidated Procedural By-law No. 2017-
165, the following members of Council will comprise the working group: Mayor Hughes,
Councillor DeSousa and Councillor Scott.
Page 25 of 30
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
16.Consent Agenda:
a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday,
September 6, 2021, Labour Day.
2. Township of Oro-Medonte, September 1, 2021 Development Services Committee
Meeting, Commencement Time 4:30 p.m.
b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board
and SPA meeting highlights from the SSEA 1st and 2nd Quarter 2021 .
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
25, 2021.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and
Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA
2022 Preliminary Budget Submission.
Staff Recommendation: Receive and Refer to 2022 Budget Deliberations.
.
e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re:
Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy).
Staff Recommendation: Receive for Information Only.
f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer
Ontario Act Changes to Provincial Offences Act (Ward All).
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care
System Toronto Needs (Ward All).
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of
Cannabis for Medical Purposes.
Staff Recommendation: Receive for Information Only.
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
Motion No. C210817/18-37
Moved by Greenlaw, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday,
September 6, 2021, Labour Day.
2. Township of Oro-Medonte, September 1 , 2021 Development Services Committee
Meeting, Commencement Time 4:30 p.m.
b) Severn Sound Environmental Association (SSEA) and re: Quarterly report and Board and
SPA meeting highlights from the SSEA 1st and 2nd Quarter 2021.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 25,
2021 .
Received for Information Only.
d) Correspondence dated July 26, 2021 from Susan McKinnon, Manager, Budget and
Business Analysis, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA
2022 Preliminary Budget Submission.
Received and Referred to 2022 Budget Deliberations.
e) Correspondence dated July 19, 2021 from The Corporation of The Town of Cobourg re:
Support for Bill C-6 An Act to amend the Criminal Code. (Conversion Therapy).
Received for Information Only. q%151
f) Correspondence dated June 24, 2021 from City of Toronto re: Bill 177 Stronger Fairer
Ontario Act Changes to Provincial Offences Act (Ward All).
Received, Supported, Advised under Mayor's Signature.
g) Correspondence from the City of Toronto re: Building the Early Learning and Child Care
System Toronto Needs (Ward All).
Received, Supported, Advised under Mayor's Signature.
h) County of Simcoe correspondence re: Continuing Municipal Concerns on Production of
Cannabis for Medical Purposes.
Received for Information Only.
Carried.
Page 27 of 30
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5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
17.Communications/Petitions:
None.
18.Notice of Motions:
None.
19.By-Laws: A&#
a) 2021-088: A By-law to Appoint Building Inspectors and to Repeal By-laws 2019-090 and
2019-068.
b) 2021-090: A By-law to Appoint a Deputy Chief Building Official and to Repeal By-law
No. 2017-113.
c) 2021-091: A By-law to Authorize the Execution of a Pre-Servicing Agreement with
Eagles Rest Estates (2150505 Ontario Inc.) — Draft Plan of Subdivision for: 1552 Bass
Lake Sideroad West, Oro Cons 3 and 4 Pt Lot 5 RP, 51 R37221 Parts 3 and 4, Formerly
in the Township of Oro, Township of Oro-Medonte, County of Simcoe.
d) 2021-092: A By-law to Amend By-law 2021-020 "A By-law to Appoint Municipal Law
Enforcement Officers/Provincial Offences Officers".
e) 2021-093: Being a By-Law to Re-divide the Ward Boundaries within the Township of
Oro-Medonte (Schedule A to be attached following Council's decision).
f) 2021-094: Being a By-Law to Change the Composition of Council for the Township of
Oro-Medonte.
g) 2021-096: A By-law to amend the zoning provisions which apply to lands at Part of West
Half of Lot 15, Concession 8 (Medonte) Township of Oro-Medonte 2021-ZBA-09
(2353970 Ontario Inc.).
h) 2021-097: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By-Law No. 2020-131 .
i) 2021-098: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By-
Law No. 2020-132.
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Page 34 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
Motion No. C210817/18-38
Moved by Hough, Seconded by Greenlaw
Be it resolved that By-laws 2021-088, 2021-090, 2021-091, 2021-092, 2021-096, 2021-097,
2021-098 be read a first, second and third time, passed, be engrossed by the Clerk, signed
and sealed by the Mayor.
That By-laws 2021-093 and 2021-094 be pulled for further discussion.
Carried.
Motion No. C210817/18-39
Moved by Keane, Seconded by DeSousa
Be it resolved that By-law 2021-094 Being a By-Law to Change the Composition of Council
for the Township of Oro-Medonte be read a first, second and third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor and staff bring forward an
amendment to determine the length of time for the Deputy Mayor's term of office.
Carried.
Motion No. C210817118-40
Moved by Scott, Seconded by DeSousa
('
Be it resolved that By-law 2021-093 Being a By-Law to Re-divide the Ward Boundaries
within the Township of Oro-Medonte as outlined in Schedule A attached be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
A, is Unanimously Carried.
20.Closed Session Items (Unfinished Items):
None.
Page 29 of 30
Page 35 of 174
5.a) Minutes of Council meeting held on Tuesday, August 17 and Wednesday...
Council Meeting Minutes —Tuesday, August 17; and Wednesday August 18, 2021.
21.Confirmation By-Law:
a) 2021-099: Being a by-law to confirm the proceedings of the Council meeting held on
Tuesday, August 17 and Wednesday, August 18, 2021.
Motion No. C210817/18-41
Moved by Veitch, Seconded by DeSousa
Be it resolved that By-Law No. 2021-099: Being a by-law to confirm the proceedings of the
Council meeting held on Tuesday, August 17, 2021 and Wednesday, August 18, 2021 be
read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by
the Mayor.
Carried.
22.Adjournment:
a) Motion to Adjourn.
Motion No. C210817/18-42
Moved by Greenlaw, Seconded by Hough
Be it resolved that we do now adjourn at 6:03 p.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 30 of 30
Page 36 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
The Township of Oro-Medonte
,/�}TownShipof Special Council Meeting Minutes
(w4a_ 'ItPi Electronic Meeting
Proud Heritage,Exciting Future
Monday, August 23, 2021 10:00 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Councillor Ian Veitch
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Jenny Legget, Public Relations
Officer/Communications; Chris Williams, and Laura Dean, Aird & Berlis
LLP
All Council and staff participated via ZOOM platform
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
Page 1 of 6
Page 37 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
Special Council Meeting Minutes — Monday, August 23, 2021.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210823-1
Moved by DeSousa, Seconded by Hough 4A
Be it resolved that the agenda for the Special Council meeting of Monday, August 23, 2021
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum
None.
5. Closed Session Items.
a) Motion to go In Closed Session.
Motion No. SC210823-2
110116, il
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now go in Closed Session at 10.03 a.m. to discuss
• Solicitor-client privilege; Litigation affecting the municipality (837 Line 7 South -
Cannabis); (918 Line 3 South - Cannabis); (250 Ridge Road West - Cannabis).
Carried.
Page 2 of 6
Page 38 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
Special Council Meeting Minutes — Monday, August 23, 2021.
b) Motion to Rise and Report.
Motion No. SC210823-3
Moved by Hough, Seconded by Scott
Be it resolved that we do now Rise at 12.23 p.m. at which time we shall Report on the
Closed Session Items 5
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (837
Line 7 South - Cannabis).
d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (918
Line 3 South - Cannabis).
e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (250
Ridge Road West - Cannabis).
e x Carried.
c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (837
Line 7 South - Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris
Williams, Laura Dean, Aird & Berlis LLP.
Motion No. SC210823-4 A6h,
Moved by Keane, Seconded by Greenlaw
10
Be it resolved
1. That the confidential verbal information / confidential correspondence as presented by
Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client
privilege; Litigation affecting the municipality (837 Line 7 South - Cannabis) be received.
2. That staff and legal Counsel proceed as outlined by legal Counsel and report back
accordingly.
VF Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Page 3 of 6
Page 39 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
Special Council Meeting Minutes — Monday, August 23, 2021.
d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (918
Line 3 South - Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer; Jenny Legget, Public Relations Officer/Communications; Chris
Williams, Laura Dean, Aird & Berlis LLP.
Motion No. SC210823-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the confidential verbal information / confidential correspondence as presented by
Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client
privilege; Litigation affecting the municipality (918 Line 3 South - Cannabis) be received.
2. That staff and legal Counsel proceed as outlined by legal Counsel and report back
accordingly.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Nay
Councillor DeSous4a#, Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Nay
Mayor H.S. Hughes Yea
Page 4 of 6
Page 40 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
Special Council Meeting Minutes — Monday, August 23, 2021.
e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (250
Ridge Road West - Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget, Public
Relations Officer/Communications; Chris Williams, Laura Dean, Aird & Berlis LLP.
Motion No. SC210823-6
Moved by Greenlaw, Seconded by Hough
Be it resolved 4A
1. That the confidential verbal information / confidential correspondence as presented by
Robin Dunn, CAO; Chris Williams and Laura Dean, Aird & Berlis LLP re: Solicitor-client
privilege; Litigation affecting the municipality (250 Ridge Road West - Cannabis) be
received.
2. That staff and legal counsel proceed as outlined by legal Counsel and report back
accordingly.
Carried.
Recorded Vote Requested by Councillor Sc tt
Councillor Scott Nay
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
6. Confirmation By-Law-
a) 2021-100- Being a by-law to confirm the proceedings of the Special Council meeting
held on Monday, August 23, 2021.
Motion No. SC210823-7 IF
Moved by DeSousa, Seconded by Scott
Be it resolved that By-Law No. 2021-100- Being a by-law to confirm the proceedings of the
Special Council meeting held on Monday, August 23, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 5 of 6
Page 41 of 174
5.b) Minutes of Special Council meeting held on Monday, August 23, 2021 .
Special Council Meeting Minutes — Monday, August 23, 2021.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC210823-8
Moved by Keane, Seconded by Hough
Be it resolved that we do now adjourn at 12.27 p.m.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 6 of 6
Page 42 of 174
11 John Naas, Blackline Consulti...
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8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
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Corporate
Strategic Ian
The Corporation of the Township.,of Oro-Medonte
2021 -2023
Proud Heritage, Exciting Future!
Page 50 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Contents
Introduction ................................................................................................................... 1
Message from Mayor & Council .................................................................................. 1
FutureDirection.............................................................................................................2
Goals ..............................................................................................................................3
Prepare for Our Future ................................................................................................ 3
Foster Safe and Inclusive Community Living & Business Growth ...............................4
Modernize Township Services.....................................................................................5
Support Our Workforce ...............................................................................................7
Page 51 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Introduction
Over the past eighteen months, the Township of Oro-Medonte along with fellow Canadians
have confronted significant challenges due to the Covid-19 pandemic. The Township has made
several changes to help ensure residents and business continue to get the services they need
while protecting the health of all.
As the process of healing and recovery continues to evolve, the Township will likely face further
fiscal, social, environmental, and organizational changes.
The intent of this Strategic Plan is to manage further uncertainty and change and set a high-
level direction for the Township from 2021 to 2023. Implementation of the initiatives identified in
this strategic plan will be incorporated into the Township's internal processes for assigning
accountability and measuring performance.
This Corporate Strategic Plan was developed in collaboration with the Township's Council and
Senior Management Team, with input obtained through public consultation. It also builds upon
the previous Corporate Strategic Plan and other recent reviews such as the Service Delivery
Review (2020) and the Planning & Development Process Review (2020).
Message from Mayor & Council
Township of Oro-Medonte Council is pleased to present the 2021-2023 Corporate Strategic
Plan.
This strategic plan serves as a living and guiding document, which is reviewed and refreshed, to
address and adapt, to changing circumstances. It ensures members of Council and staff are
able to align their efforts with the Township's long-term vision.
Building on the work of previous Council's, the strategic plan will be a valuable tool to assist with
our collective decision-making, priority-setting, and ongoing management of the Township. It
has been exciting to see the plan develop, and is based on feedback received from residents,
community stakeholders, staff, and members of Council.
We have been living in unprecedented times since the beginning of the COVID-19 global
pandemic. The Township continues to shift and adjust to manage the ever-changing impact of
the public health crisis. This strategic plan takes COVID-19 into consideration, with
opportunities to build and enhance services for residents and businesses.
Oro-Medonte is a beautiful and special community that we call home. Together, we celebrate
our proud heritage, and look forward to an exiting future.
Page 52 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Future Direction
The following outlines the Township's future direction for the next three years:
• What we are trying to How we will achieve it How we will know we
achieve have achieved it
The Township's Strategic Plan includes four goals, each with a set of supporting initiatives,
which the Township will implement to achieve its goals.
To be a progressive, collaborative, healthy
community where everyone can live, work, and play
To provide services that respond to the evolving
needs of our community
Prepare for Our Foster Safe and Modernize Support Our
Future Inclusive Community Township Workforce
Living & Business Services
Growth
Service Oriented Creative, Integrity
Openminded & Inclusive Accountability
age
Page 53 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Goals
Prepare for Our Future
Prepare for the long-term sustainability and resiliency of the Township's assets and resources.
Review and Update Master Plans
Complete and implement Corporate Master Plans to outline the long term strategy for the
Township's resources including Fire Master Plan, Parks and Recreation Master Plan,
Transportation/Road Network Plan, Drainage/Stormwater Master Plan, Strategic Plan.
Develop an Environmental Sustur Lability and Climate
ChnnnQ Strategy
Develop a long-term strategy that will identify actions to reduce the impact of service
delivery on the environment and improve the Township's resiliency to climate change.
W3 Develop a Sustainable Financial Strategy
Establish and maintain our financial reserves through a long-term strategy that supports the
current and future infrastructure needs, including the Development Charges Study.
rrrec°r,very iwimae our caatrc
Expand our asset management plan to incorporate and detail all current and future assets.
Complete a strategic review of Corporate facilities and equipment.
Establish a Sustainable Approach to Servicing &
Infrastructure
Support identified employment and residential growth by facilitating the provision of
municipal services through Partnerships/Municipal Service Corporations.
Page 54 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Foster Safe and Inclusive Community Living &
Business Growth
Guide growth while protecting the environment, support community events, facilitate utility and
infrastructure plans.
Review and Update Official Plan
Ensure land use planning policies are updated to reflect Provincial and County policies,
manage change, promote economic activity that does not negatively impact the Township's
natural heritage features and attributes, encourages active transportation, and provides a
range of housing options.
b uira on Local E4
Capitalize on major local events to optimize return to the community.
Support Growth Througr, LiM LaLablishl,itrir. of Mulllwyul
Wo Service Corporations
Utilization of Municipal Service Corporations (MSC's) to enhance future employment and
residential growth opportunities.
PW
Facilitate Improvements to Broadband Connectivity and
Natural Gas
Advocate and support improved Internet and Natural Gas access for Township residents and
businesses.
Review ana vodate Economic Development Strategy
Update the Township's Economic Development Strategy to ensure the municipality is
positioned to support business growth opportunities that are in alignment with Township and
Provincial land use planning policies and the municipality's strategic vision.
Page 55 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Modernize Township Services
Streamline processes and leverage technology to make efficient use of staff time.
jlUpdate the Township's Information Technology Strategic
Plan
Update the Corporate Information Technology Strategic Plan that will guide the future
direction of Information Technology enhancements and processes.
Streamline Permitting Process
Review and streamline our online zoning certificate and building permitting process.
eCl
g,o
Digitize and Enhance Records Management System
Digitize and enhance the Township's records management system to improve staff efficiency,
strengthen business resiliency while balancing privacy and transparency.
Replace the Township's Digital Operating Systems
Replace the Township's digital operating systems with current technology to meet the
evolving needs of the Township and its residents.
immemenr-sranaara rnrormarron r ecnno oav r-racr'ces
Implement standard practices for information technology to achieve greater internal
efficiencies and enhance the resident experience.
Page 56 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Update the Township's Website
Redesign the Township's website to provide greater access to digital services in an easier to
use format.
Now
094111111 Improve Delivery of Services
011W
Improve the Township's delivery of services through a long-term service strategy,
standardizing processes and defined service levels.
Develop KeyPerformance Indicators (KPIs)
Utilizing regular assessments of residents' and business' satisfaction, develop and implement
a set of KPIs to measure performance across the Township, improve accountability and
identify areas for continued improvement.
Page 57 of 174
8.a) Presentation dated September, 2021 by John Naas, Blackline Consulti...
Corporate Strategic Plan 2021-202,
Support Our Workforce
Provide staff with the right tools, technology, processes, and training to manage priorities and
deliver high quality services to residents.
• • . .
TM Implement Human Resources Information System (HRIS)
Implement an HRIS to enable strategic management of Township human resources and
improve staff efficiencies.
• Improve Performance Management Program
Refine our Performance Management Program to recognize and motivate all employees.
Revise Approach to Prioritizing Initiatives
Revise the Township's approach to prioritizing and managing initiatives and outcomes.
Measure Employee Satisfaction
Conduct regular assessments of employee satisfaction to identify areas for continued
improvement.
4W Maintain Effective Governance-Operational relari®ns
Educate staff and Council on their respective roles and responsibilities, and adoption of
governance best-practices.
Page 58 of 174
,J]/OroMedonte � (705) 487-2171
V@TwpOroMedonte ►l info@oro-medonte.ca
Deputation by Michael r a i
Toaimslrrp n1 ,/�����
Proud Heritage,Exciting Future
Important: Participants must have a ZOOM account in order to participate via video in electronic
meeting(s).
Any written or electronic submissions and background information for consideration by Council/DS
Committee must be submitted in Microsoft PowerPoint /Microsoft Word format to the Clerk by 9:00 a.m.
7 calendar days prior to the preferred meeting.
I am requesting electronic deputation/presentation at Wednesday,July 14th @ 10am Meeting regarding the
agenda item
❑ on my own behalf;
❑ on behalf of an applicant; or
■❑ on behalf of a group/organization; please state name below. By stating the application
number, applicant name or group/organization named below, you confirm that you are duly
authorized to act on behalf of the identified applicant or group/ organization and that the applicant
or group/organization hereby gives its approval for you to act on this matter.
Simcoe County Food Council
will connect by ■❑ Computer or ❑ Telephone only (if telephone, attendee must call from same phone
number as registered on form). Please note: Depending on volume of speakers, telephone number may
be visible to public; however, every effort will be made to change prior to being promoted to panelist. No
blocked telephone numbers will be permitted.
I will be providing a: ■❑ PowerPoint Presentation ❑ Written Presentation
To reduce strain on the technology and keep meetings-hearings streamlined, the Township requests
that at this time only one (1) representative of the owner/applicant participate per application as the
spokesperson for the application or deputation item. Deputations/presentations will be provided ten (10)
minutes to present.
Have you presented a deputation/presentation previously on this matter? ❑ Yes ■❑ No
Subject of Deputation/Presentation Please describe below, the subject matter of the requested
deputation/presentation in sufficient detail, to provide the Township a means to determine its content
and to assess its relative priority to other requests for presentation. Weight will be given to those
requests that provide more detailed descriptions of the content of the presentation, particularly defining
how the subject matter aligns with Council's Mandate.
The Simcoe County Food Council would like to make a presentation to raise awareness about the Food Council and its
work in implementing the Simcoe County Food Security Framework. We are striving to better connect actors in the food
system and provide more structure for county-wide collaboration and knowledge exchange.
Please identify the type of action you are seeking of Council/Committee on this issue.
■❑ No Action, e.g., an awareness of topic or organization.
❑ To Request Action. Please describe in detail.
Page 60 of 174
8.b) Deputation by Michael Ryan, on behalf of Simcoe County Food Council...
If you are requesting action, have you been in contact with a staff member to seek a resolution with regard
to this matter? ■❑ Yes 0 No
If yes, who were you in contact with?
Reason why this presentation is important to Council and to the municipality:
Household food insecurity affects 1 in 8 households in Simcoe County. Covid19 has exacerbated this serious issue.
It is important to be aware of the inequities that our community members face, what current assets exist, and how we can
move forward to address this issue as well as food system issues as a whole.
*Date of Request:Tuesday, June 22nd, 2021
*Name of Requestor: Michael Ryan
*address: 14 Ramblewood Drive, Unit 202
*Telephone: 5193770759 Fax:
*Email:foodcouncilcoordinator@gmail.com
Note: All materials must be provided at the time specified above, no additional material will be added to
the meeting. Please email your request to deputation(a)-oro-medonte.ca It is the responsibility of the
participant to ensure that they have received consent for any third party information.
Scheduling will be at the discretion of the Clerk, and will be confirmed no later than Friday of the week
prior to the meeting. There are no guarantees that by requesting a certain date(s) your
deputation/presentation will be accepted, as prior commitments may make it necessary to schedule an
alternate date suggested by the Clerk.
Upon approval the Clerk/Clerk designate will provide a ZOOM link or virtual telephone extension
number, permitting the presenter electronic access to the meeting. For further instruction please refer
to Protocols for Public Participation Council and DS Meetings.
The Clerk's Office will confirm receipt of the request, however if you do not receive a return email,
please contact the Clerk's Office 5 days after the request is submitted.
Section 14.8 a-t) of the Procedural by-law as amended by By-law 2020-009 shall be adhered to.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001,
c.25 as amended. The information is collected and maintained for the purpose of creating a record that
is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and
Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The
Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO.
Presentation Format Guidelines
In order to ensure any presentations are visible on the Township's technology, please:
• Use a PowerPoint with a 16:9 ratio (widescreen);
• Use PowerPoint, not a PDF format whenever possible;
• If you must use PDF format, please make sure the original document is in a landscape
orientation and all text is large enough to be legible when the naggee i�ypv,-_ l4in full screen.
8.b) Deputation by Michael Ryan, on behalf of Simcoe
County Food Council...
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Page 72 of 174
8.b) Deputation by Michael Ryan, on behalf of Simcoe
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8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent:July 9, 2021 1:12 PM
To: Deputations<Deputations@oro-medonte.ca>
Subject: Public Participation Registration Form
This is a Request to Participate in the Council Meeting of 20/07/2021
Username: DFFDEBBE-B532-4013-9B5F-3AC5B0045FDA
Numeric Response ID: 567753
Response GUID: 4B93EFBO-2AO4-4557-9CCB-F77EEAF992EO
Survey Start Date: Friday, 09 July 2021 12:54:28
Survey Completed Date: Friday, 09 July 2021 13:12:11
I understand the information above
First Name:
Beth
Last Name:
Wink
Email Address:
infogcoatv.ca
Telephone Number:
6472092593
Address:
mailing addressZ 8166 RR42, ON-26, Stayner, ON LOM ISO
I am requesting electronic participation at the
Council Meeting
Date of Meeting:
20/07/2021
Regarding the agenda item:
Deputation to Council to all OFATV & COATV mark the route to the trail on Oro Medonte Approved Roads
Page 78 of 174
8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)...
This will be on behalf of:
A group/organization;please state name below
By stating the application number, applicant name or group/organization named below,you confirm that you
are duly authorized to act on behalf of the identified applicant or group/organization and that the applicant or
group/organization hereby gives its approval for you to act on this matter.
Central Ontario ATV Club
I will be connecting to the meeting by:
If connecting by telephone, attendee must call from same phone number as registered on form.
Please note: Depending on volume of speakers, telephone number may be visible to public; however, every
effort will be made to change prior to being promoted to panelist.No blocked telephone numbers will be
permitted.
Computer
I will be providing a:
PowerPoint Presentation
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation:
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide
the Township a means to determine its content and to assess its relative priority to other requests for
presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the
presentation,particularly defining how the subject matter aligns with Council's Mandate.
COATV would like to request permission to sign and post on QuadON the approved roads in Oro Medonte to
guide riders to the authorized trails. By doing this we will not have riders who are not familar with the road
system riding in areas that do not take them directly to the trails.
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe what action you would like taken
We would like permission to sign the roads directing the riders to the trails as well as post the routes on
QuadOn App that the riders use to find their way to the trails.
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
Page 79 of 174
8.c) Deputation by Beth Wink, Secretary Central Ontario ATV Club (COATV)...
Yes
Who were you in contact with?
Shawn Binns and Brad Robinson
Reason why this presentation is important to Council and to the municipality:
As directed by ORO Medonter staff members we were advised to get the road connection on the map will be
through a deputation to the council as the bylaw was written as such as any trail through Oro-Medonte must be
pre-approved by the council. The staff believes the road connections as a trail not just as a road so we need
permission to mark it by council.
Page 80 of 174
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10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re: Award of T...
Township of
R 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS 2021-22 Council Karla Musso-Garcia,
C.E.T.
Meeting Date: Subject: Motion #
September 8, 2021
Award of Tender
Roll #: OCS 2021-12 Supply and R.M.S. File #:
Delivery of Winter Sand and
Winter Salt
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . That Report No. OCS 2021 - 22 be received and adopted;
2. That Tender OCS 2021-12 Supply and Delivery of Winter Sand be awarded to
Duivenvoorden Haulage Ltd. as follows:
• Small Crescent $13.85 / tonne
• South Pit $11 .45 / tonne
• North Pit $11 .45 / tonne
• North Yard $13.40 / tonne
3. That the Township join with the Georgian Bay Purchasing Cooperative for the
purchase of road salt at a rate of $65.00 per tonne.
4. That the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township;
5. And that the bidders be thanked and notified under the Director, Operations
and Community Services signature.
Background:
Winter Sand
An advertisement for Tender OCS 2021-22 Supply and Delivery of Winter Sand was
posted on the Township website and advertised on the Biddingo (Government Contract
Portal) website. The Tenders were opened at the Administration Centre on Thursday
August 26, 2021 at 2:00 pm.
Operations and Community Services September 8, 2021
Report No. OCS 2021-22
Pagel of 5
Page 88 of 174
10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T...
The tender was structured as a unit cost tender for the supply of sand, as well as mixing
salt and stacking the material at the four materials storage locations in the Township. In
the 2020/2021 winter season the Township used an approximately 16,088 tonnes of
sand/salt mix.
Three (3) tender packages were received prior to the tender closing.
No additional tenders were received after the advertised closing date and time.
Salt
The Township's current standard is to apply a mix of sand and 7% coarse road salt
mixed with a pugmill by weight.
In 2020, the Township, as a member of the Georgian Bay Purchasing Cooperative
(GBPC), a public sector bulk buying group, purchased salt at a reduced rate of $60.65
per tonne which provided better value and price stability. The 2021/2022 GBPC rate is
$65.00 per tonne the increase is due to salt supply shortages. In the 2020/2021 winter
season the Township purchased approximately 1126 tonnes of salt.
Analysis:
Winter Sand
The results of the tender opening for "OCS 2021-012 Supply and Delivery of Winter Sand"
are as follows:
DUIVENVOORDEN HAULAGE
Locations (south) Unit Price Locations (north) Unit Price
Small Crescent $ 13.85/ tonne North Pit $11 .45 / tonne
South Pit $11 .45/ tonne North Yard $13.40 / tonne
DALTON R. LOWE
Locations (south) Unit Price Locations (north) Unit Price
Small Crescent $12.40 / tonne North Pit $12.31 / tonne
South Pit $11 .41 / tonne North Yard $13.72 / tonne
JOHN EEK & SON
Locations (south) Unit Price Locations (north) Unit Price
Small Crescent $15.65 / tonne North Pit $15.65 / tonne
South Pit $15.65 / tonne North Yard $15.65 / tonne
The unit prices vary by location due to the distances and associated material trucking
costs. The estimated 2021/2022 required quantities in addition to existing material
inventory for each location are as follows:
Operations and Community Services September 8, 2021
Report No. OCS 2021-22
Page 2 of 5
Page 89 of 174
10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re: Award of T...
Small Crescent *as reqd North Pit 6300 tonnes
South Pit 7200 tonnes North Yard 4500 tonnes
Based on the following Duivenvoorden Haulage Ltd. is the low bid at an estimated
seasonal cost of $214,875.00 + Small Crescent.
This represents a 3% decrease from the 2020/2021 sand and delivery contract given the
implementation of winter materials spreader controls.
Winter Salt
The sand is mixed with 7% highway coarse road salt with a pugmill (pugmill cost included
in sand tonnage). The salt is recommended to be purchased through the Georgian Bay
Area Public Purchasing Cooperative at a unit price of $65.00 per tonne. This represents
a 7% increase in the 2020/2021 salt cost.
Estimating an 1855 tonne requirement for the 2021/2022 season the cost for highway
coarse road salt is approximately $120,575.
Factors influencing cost of winter materials:
The volume of sand mix used during winter operations can fluctuate due to:
• The type of events - milder weather with increased fluctuations in temperature
require additional material application in event responses;
• the duration and frequency of severe winter events: Notable in 2016/2017 ,
2017/2018 and 2019/2020 seasons;
• The number of events: In 2020/2021 season there were over 63 events which is
8 events more than the 55 event average; and
• Changes to the Minimum Maintenance Standards in 2013 and in 2018 which
required that the Township, in specific situations, pre-treat roads prior to ice
forming and specified timing windows for the treatment of icy roads regardless of
how the ice formed.
The volume of winter materials used also impacts a number of other operations activities
and infrastructure maintenance requirements such as sweeping, shouldering and
ditching. It is also an area that generates a significant amount of complaints from residents
who clean their abutting properties.
The implementation of the computerized spreader controls in 2018 continues to build the
necessary data in order to adjust operational service levels and provides the opportunity
to control the sand output on a more consistent basis. Results continue to demonstrate
positive results. Once baseline data has been collected and correlated with event
response information, adjustments to purchasing (predictability of needs) and stock piles
can be more accurately planned and controlled.
Operations and Community Services September 8, 2021
Report No. OCS 2021-22
Page 3 of 5
Page 90 of 174
10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T...
Additionally inventory management of the sand/salt mix will be updated for more accurate
abrasive mix inventory data to transfer year over year thereby leveling out the fluctuation
in purchasing over time.
Financial / Legal Implications / Risk Management:
The 2021 budget allocation for Winter Materials is $442,000 which includes approximately
$15,000 for miscellaneous materials such as cutting edges, flags, and plow and wing
consumables. The projected spending in 2021 is within budget, as inventory amounts
would be moved in to the 2022 budget allocation. Currently, a favourable variance of
approximately $18,002 is being tracked dependent upon early 2021 winter weather.
In 2018, a winter materials reserve was established to smooth any potential variances
associated with material usage.
The Township's Senior Management Team will review variances in the third quarter and
aim to address any unfavourable variances to finish the 2021 budget year in a balanced
position.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Consultations:
Manager, Operations
Director, Operations and Community Services
Conclusion:
The results of the tender reflects competitive market pricing for winter sand. Continuing
the contract for road salt supply through the Georgian Bay Area Public Purchasing
Cooperative will result in lower market costs and greater price stability.
Aligned with the Township's commitment to continuous improvement, a number of
initiatives are underway to improve winter control and material management to ensure
optimal value to the Township's ratepayers.
Operations and Community Services September 8, 2021
Report No. OCS 2021-22
Page 4 of 5
Page 91 of 174
10.a) OCS2021-22, Karla Musso-Garcia, Manager, Operations re. Award of T...
Respectfully submitted:
Karla Musso-Garcia, C.E.T.
Manager, Operations
Approvals: Date
Shawn Binns, September 1, 2021
Director, Operations and Community Services
Andria Leigh, Acting CAO September 2, 2021
Operations and Community Services September 8, 2021
Report No. OCS 2021-22
Page 5 of 5
Page 92 of 174
10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro...
Township of
R 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS 2021-23 Council Justin Metras
Meeting Date: Subject: Motion #
September 8, 2021
Award of tender OCS 2021-09
Roll #: — South Yard Roof R.M.S. File #:
Replacement
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2021-23 be received and adopted;
2. That Tender OCS 2021-09 — South Yard Roof Replacement be awarded to
Armoured Solutions Inc. in the amount of $146,543.00 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background:
The existing steel roof system on the South Yard has reached the end of its useful life
and is scheduled for replacement as part of the approved 2021 budget.
The scope of the project includes replacing the existing steel roof with a new membrane
and standing seam steel roofing system.
Tender OCS 2021-09 — South Yard Roof Replacement was posted on the Township
website and advertised on the Biddingo (Government Contract Portal) website. The
Tenders were opened at the Administration Centre on Tuesday June 8, 2021 at 2:00
p.m.
Four (4) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Operations and Community Services September 8, 2021
Report No. OCS 2021-23 Pagel of 3
Page 93 of 174
10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro...
Analysis:
The results of the tender "OCS 2021-09 South Yard Roof Replacement" ranged from
$250,392 to $425,600 the top 3 are as follows:
Armoured Solutions Eileen Roofing E-D Roofing
$ 250,392 $368,500 $399,765.50
All the submissions met the mandatory tender requirements.
The project had a budget of $170,000 and the lowest bid would result in a negative
variance of $80,392. Township staff worked with the contractor and consultant to use
an alternative roofing product that would be less expensive, yet still meet the scope
requirements of the tender. This value engineering resulted in a positive variance of
$20,877.85.
Staff and the consultant have undertaken a review of the submissions and are
recommending that Tender OCS 2021-09 be awarded to Armoured Solutions Inc.
Financial / Legal Implications / Risk Management:
NAME OF BIDDER
Armoured Solutions Inc. $146,543.00
HST (1 .76) non- recoverable $2579.15
Total $149,122.15
The approved 2021 capital budget allocation for this project is $170,000 The original
market pricing exceeded the budget allocation as such an alternative solution is
recommended resulting in a positive variance of $20,877.85.
Policies/Legislation:
• Purchasing and Tendering Procedures
Corporate Strategic Goals:
• Continuous Improvement and Fiscal Responsibility
• Enhanced Communication and Customer Service
Operations and Community Services September 8, 2021
Report No. OCS 2021-23 Page 2 of 3
Page 94 of 174
10.b) OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro...
Consultations
• Steenhof Building Services
• Director, Operations and Community Services
Attachments:
• 2021 Budget Project Worksheet
Conclusion:
The results of Tender OCS 2021-09— South Yard Roof Replacement has resulted in
market pricing which has exceeded the 2021 budget allocation. As such, staff and the
consultant (Steenhof Building Services) have worked with the low bidder (Armoured
Solutions Inc.) to develop an alternate standing seam roofing system which has come in
under the approved 2021 capital budget allocation.
Respectfully Submitted:
Justin Metras, CET, CRS-I
Manager, Infrastructure and Capital Projects
Approvals: Date
Shawn Binns, August 30, 2021
Director, Operations & Community Services
Andria Leigh, Acting CAO September 2, 2021
Operations and Community Services September 8, 2021
Report No. OCS 2021-23 Page 3 of 3
Page 95 of 174
OCS2021-23, Justin Metras, Manager, Infrastructure and Capital Pro
Township of ...
~' A-Wo. CAPITAL PROJECT JUSTIFICATION - 2021
Form Version 001
Proud Heritage,Exciting Future
Project Name I South Yard Roof Replacement Statusl Initial Submission
Department 80-TRANSPORTATION-30 Year 1 2021
Service Level Impact Maintaining Link to Strat Plan (check all that apply)
OContinuous Improvement&Fiscal Responsibility
❑Enhanced Communications&Customer Service
Target Start Date& Q2-2021-Q4 2021 ❑Balanced Growth
End Date ❑Inclusive,Healthy Community
eg.Q2 2021 to Q4 2022 ❑Employer of Choice
Project Description Replace original steef roof on south yard roads garage
Project Rationale/ Lifecycle-The recent building condition audit has identified that the building envelope of the South Yards roads garage is in good condition
Benefits for its age and that the roof requires replacement.
Impact on Operating No impact
Costs
Alternative Options New facility when expansion is required-will be required in the future however currently cost prohibitive.With the
Considered building envelope in good conditon the building could be re-utlized when there is a decision and sufficient funding to
address facility renewal.
Impact if Project Not Continued issues and repair costs associated with roof leaks which will lead to accelorated deterioration of the
Approved building envelope.
Prior Years 5 Year Capital Forecast
2020
Projected PY's Projected
+Budget Approved Costs to End
BUDGET 2021-2025 Budgets of2020 2021 2022 2023 2024 2025
EXPENDITURES
Consulting -
Contracted Services 170,000 - 170,000
Engineering -
Internal Salaries -
Internal Benefits -
Materials -
Equipment Rental -
Other -
TOTAL EXPENDITURES 170,000 - - 170,000 - - - -
FUNDING
Tax Levy -
Reserves 170,000 170,000
Development Charges -
Grant Funding -
Fundraising -
Debt Issuance -
User Pay -
Developer Pay -
Other -
TOTAL FUNDING 170,000 - - 170,000 - - - -
Check Funding =
Expenditures - - - - - - - -
Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced
Page 96 of 174
10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Township of
R 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2021-146 Council Curtis Shelswell,
Manager, Municipal Law
Services
Meeting Date: Subject: Motion #
September 8, 2021 Canine Control Exemption
Request- 2 Barbara Avenue
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report DS2021-146 be received and adopted; and
2. That Council grant the request from Jennifer Wymer and that staff proceed with
Option #1 as outlined in the Report No. DS2021-146.
3. And that the applicant be advised of Council's decision under the Manager of
Municipal Law Services signature.
Background:
The Canine Control By-law was established to address and regulate the following;
➢ Provide a three (3) dog limit per dwelling unit.
➢ To license all dogs within the Township.
➢ Requirement for up to date vaccinations
➢ Running at large and/or trespassing on private property
➢ Excessive barking/howling
➢ Remove excrement
➢ Address aggressive dogs that have bitten an individual or domestic animal, and
➢ Provisions for an Officer to impound a dog found running at large
The Canine Control By-law provides residents with the option of seeking an exemption
to the maximum number of dogs in special circumstances.
Development Services September 8, 2021
Report No. DS2021-146 Pagel of 4
Page 97 of 174
10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Section 3.2 of By-law No. 2018-005 states:
"Council will consider written requests for exemptions to the maximum number of dogs
in special circumstances, and when the number of dogs exceeds the maximum when
Farm Working Dog(s), Livestock Guardian Dog(s), Hunting Dog(s) are included in the
total number of dogs."
In the past, staff have brought forward exemption requests for individuals who have
experienced unforeseen circumstances with family or one of our Licensed Kennels is
looking to retire/downsize and keep more than the 3 allowable dogs.
When deciding on permitting such exemption, the size of the property, location of
neighboring dwellings and past history related to concerns involving the dogs must all
be considered.
Formerly, Council has granted such requests and included the following stipulations:
➢ All dogs are to be licensed pursuant to the Canine Control By-law
➢ Establish an expiry date for the exemption
➢ Non-transferable
➢ Any contravention of the Canine Control will result in the exemption being
withdrawn
Analysis:
Municipal Staff have received an exemption request to allow the occupants at 2 Barbara
Avenue to have four (4) dogs at the dwelling. Staff provide the following options:
1) To grant the exemption to Jennifer Wymer of 2 Barbara Avenue as requested
and include the following measures:
a. That all four (4) dogs continue to be licensed pursuant to the Canine
Control By-law.
b. The maximum number of dogs permitted at any time under this exemption
is four (4) until a dog ceases to reside at the location for a period of up to
24 months.
c. That the exemption is for 2 Barbara Avenue only and is not transferable.
d. Should the owners of the dogs contravene any section of the Canine
Control By-law, this exemption will be withdrawn.
2) To deny the request to allow for four (4) dogs to be housed at 2 Barbara
Avenue and that staff work with the owner to come into the compliance with
the By-law prior to October 2021.
Development Services September 8, 2021
Report No. DS2021-146 Page 2 of 4
Page 98 of 174
10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Financial / Legal Implications / Risk Management:
N/A
Policies/Legislation:
➢ Canine Control By-law No. 2018-005
Corporate Strategic Goals:
N/A
Consultations:
➢ Director, Development Services
➢ Supervisor, Municipal Law Services
Attachments:
➢ Exemption Request from Barbara Wymer
Conclusion:
As mentioned above, the Canine Control By-law sets out the three (3) dog limit per
dwelling in an effort to minimize the disruption of the dogs to neighboring properties.
The Municipal Law Enforcement Division does not have prior history/concerns directly
related to 2 Barbara Avenue and canines and recommend that Council consider
proceeding with Option #1 as outlined in the report.
Respectfully submitted,
Curtis Shelswell
Manager, Municipal Law Services
Approvals: Date
Andria Leigh, Director, Development Services/Acting CAO August 31, 2021
Development Services September 8, 2021
Report No. DS2021-146 Page 3 of 4
Page 99 of 174
10.c) DS2021-146, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Attachment # 1 to Report No. DS2021-146
Good morning Curtis,
Thanks so much for your phone call this morning.I appreciate you getting back to me so quickly.
My daughter,Tess Wymer,volunteers with Autism Dog Services,she is currently fostering a service puppy.Her
puppy,Carly,will be living with us until at least the summer of 2022 until she is recalled for advanced training.
Carly is a female golden retriever,currently 7 months old and she has been spayed recently.All of the Autism
Service puppies have up to date vaccinations and are treated for fleas and ticks.
We hope that since Carly is the fourth dog in our household that this will not pose any problems with the township.
All of the other dogs in our home have been licensed with the township.
We look forward to hearing back from you.
Thanks so much.
Take care,
Jennifer Wymer
2 Barbara Ave
(this property is currently in my parents'names:Albert and Gail Farrell as we are in the process of purchasing the
property from my parents'estate)
Development Services September 8, 2021
Report No. DS2021-146 Page 4 of 4
Page 100 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Township of
R 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2021-145 Council Curtis Shelswell, Chief
Municipal Law
Enforcement Officer
Meeting Date: Subject: Motion #
September 8, 2021 Municipal Law Enforcement
Occurrence Report-January-
Roll #: June 2021 R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. DS2021-145 be received for information only.
Background:
The purpose of Report No. DS2021-145 is to provide Council with an update on
activities including: By-law occurrences, licensing and permits that the Municipal Law
Enforcement Division have addressed or continue to work through at the conclusion of
the first two quarters of 2021 . This report also includes the total occurrences over the
past three years leading up to 2021 to provide Council with a comparison of the year to
year results. The Municipal Law Division began tracking occurrences in 2012, however
over the past few years' staff have modified the way occurrences are tracked, going
from tracking them manually to being able to track them electronically.
Results vary from year to year and in some cases you will note that there may be an
increase and/or decrease in the volume of occurrences. It is important to note that
depending on the nature of the occurrence, each one requires a significantly diverse
amount of staff's time.
An example of occurrences that requires minimal involvement may include, a complaint
in regards to a dog running at large. If this is the first complaint against this individual,
staff will take time to educate the dog owner(s) of the requirements under the Canine
Control By-law. As well, as to caution the owner(s) that if the problem persists that
charges may be laid.
Development Services September 8, 2021
Report No. DS2021-145 Page 1 of 10
Page 101 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
A more involved occurrence may include a Property Standards concern. There are
several steps that must be taken to ensure that Staff properly address the matter. They
are as follows:
1 . Complete an inspection of the concerned property, in most instances staff will
make every attempt to initiate contact with the owner/occupant prior to
completing the inspection.
2. Take photographs and document each contravention/deficiency.
3. Provide the registered owner with written notification, providing a timeline to
come into compliance.
4. Complete a follow-up inspection, and if compliance is achieved the file can be
closed. For continued non-compliant properties, the Officer will complete a
second inspection, taking photographs and documenting the remaining
contraventions/deficiencies.
5. A second letter will be provided to the registered owner requesting compliance
within a shortened time period.
6. If at this point compliance is not achieved, the Officer has the option of hiring a
private contractor to complete the work and/or laying charges. All fees associated
with the work will be billed back to the owner and placed on the registered
property owner's taxes.
An occurrence that requires more attention and time would be a canine related bite or
attack. The division must take the following actions to ensure the matter is addressed
appropriately and in accordance with the legislation.
1 . Interview and question all parties involved.
2. Obtain statements, photographs and any other documentation that will assist in
the investigation.
3. Generally, with an attack or dog bite the staff will proceed by way of a Part III
under the Dog Owners' Liability Act. This requires staff to prepare the necessary
documents in order to complete an information, summons and a statement for
the courts.
4. Swear to the information in front of a Justice of the Peace. During intake staff are
required to provide the Justice with the required background information to
demonstrate the grounds to lay the charge. The information and statement is
then filed with the courts, court dates are only scheduled for provincial matters
once a month.
5. Serve the summons to the defendant, providing the charge and the date to
appear in court. Serving the summons may be time consuming for the staff in
order to connect with the defendant.
6. Create a Court brief, this document includes the Officers notes, witness
statements, any photographs that were taken, charging documents, vaccination
records, prior convictions and synopsis of the events that took place. The brief is
provided to the court to assist the Prosecutor in addressing the matter.
7. When requested, the brief will be prepared and sent to the defendant as
disclosure.
8. Attend court, the matter maybe resolved during the first appearance in the event
the defendant pleads guilty. The matter may be put over for a trial or the matter
Development Services September 8, 2021
Report No. DS2021-145 Page 2 of 10
Page 102 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
may be put over to allow the defendant more time to review their options.
Depending on the outcome, staff may be required to follow up with the defendant
to ensure that orders under the Dog Owners' Liability Act are being adhered to.
Occurrences are broken down by the most commonly addressed By-laws and are
tracked by the following:
General Occurrences
• Canine Control
• Signs
• Property Standards
• Noise
• Zoning
• Site Alteration
• Towing
• Dumping
• Short Term Rental Accommodations
• Emergency Orders (EMCPA-Covid-19)
• ATV
• Other
With the implementation of the Covi-19 related Emergency Orders, the Province
delegated Municipal Law Enforcement Officers to assist police agencies with the
enforcement. With the delegation, Municipal Law staff have the ability to demand
identification for individuals in contravention of an order. Staff have enforced the orders
both reactive and proactive throughout the first two quarters dealing the following
matters.
• Closure of non-essential businesses (retail, indoor recreation programs, Short
Term Rentals)
• Prohibition of gathering limits
• Closure of outdoor recreation facilities (playgrounds, parks, sports fields, public
boat launches)
The Division also tracks the issuance of infractions as a result of non-compliance. They
are as identified as the following:
Certificate of Offence Part I
Parking Infraction Part 11
Information Part III
A Certificate of Offence (Part 1) is similar to a traffic ticket infraction. An offence notice is
issued to an individual under one of the Township By-laws. The notice sets out a fine
amount and the individual has the option of paying the amount indicated on the notice
or electing to dispute the matter in court.
Development Services September 8, 2021
Report No. DS2021-145 Page 3 of 10
Page 103 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Certificate of Offences are filed with the City of Barrie. The City of Barrie is responsible
for the collection of fines, processing any court request and following up with individuals
for unpaid fines. As well, the City of Barrie provides the Township with prosecutorial
services for all matters related to Municipal By-laws. For Provincial matters
(Dog Owners' Liability Act), the services are currently provided by the Crown Attorney's
Office.
If the defendant elects to take the matter to court, the issuing Officer is required to
submit a brief to the City of Barrie. The purpose of the brief is to provide the prosecutor
with the background on the case in the event the matter goes to trial. Within a typical
brief the Officer will have to produce the following documents; synopsis of the events,
copy of the Officers daily notes, prior certified convictions, witness statement(s), copy of
photographs, copy of the certified By-law and any other documentation that will assist
the Officer in obtaining a conviction.
A Parking Infraction (Part II) is a parking ticket, the infraction is issued to the
owner/operator of the vehicle or left on the vehicle at the time of the offence. Similar to a
Part I the owner/operator has the option of paying the fine amount or disputing the
matter in court.
Parking infractions are processed in house, it is the responsibility of the MLEO staff to
process and input served infractions into our data system. The system tracks infractions
that are paid within the prescribed timeline. For infractions that remain outstanding, a
notice of impending conviction is sent out to the registered vehicle owner providing
additional time to pay. If the infraction remains outstanding the Division will send the
unpaid matter to the courts requesting a conviction. Once sent to the courts the matter
is then the responsibility of the City of Barrie.
An Information (Part III) is utilized for more serious offences or when the Officer is
seeking a larger fine amount then prescribed in a specific By-law. If an Officer has
already issued a Part I to an individual and the individual continues to breach the By-
law, the Officer can proceed by way of an Information and seek a higher fine amount.
Or, in the case as described above, a dog bite, the Officer will proceed by way of an
information under the Dog Owners' Liability Act.
Municipal Law Enforcement Officers are required to attend court anytime an individual
challenges an Officers evidence when a Part I and II are issued. Typically, a Part I or
Part II are dealt with on the first date. With a Part III information, the Officer must initiate
a first appearance prior to having the document sworn, on the first appearance date the
defendant will have the option to plead guilty or not guilty to the offence. Typically cases
by way of an information take two to three court sessions but Municipal Law
Enforcement staff have experienced cases were they are required to attend four to five
times prior to closing the file. Municipal Law staff attend court on average once a month,
although since the re-opening of the courts in the spring of 2021 several matters remain
outstanding as the courts work through the backlog due to the extended court closures
through COVID-19.
Development Services September 8, 2021
Report No. DS2021-145 Page 4 of 10
Page 104 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
In addition to the above, the Municipal Law Division is also responsible for the issuance
of permits and licensing. They are broken down as follows:
• Dog tags
• Pool/Fence Permits
• Sign Permits
• Towing Companies/Tow Trucks and Drivers
• Refreshment Stand Licenses (Yearly, Temporary or Two day)
• Kennel Licensing
• Fireworks (Vendor, Consumer and Display)
• Site Alteration
With the issuance of a permit or license comes the responsibility of conducting an
inspection to ensure compliance with the applicable By-law prior to the issuance of the
license or signing off on a permit.
For instance, when staff receive a Towing application they are required to review the
documentation to ensure accuracy, documents are current and are associated with the
corresponding vehicles and drivers. As well, staff will conduct the necessary inspection
of the company's compound and trucks prior to granting the licenses.
With a Pool Permit, staff require that a Zoning Certificate be issued prior to a
Pool/Fence Application being completed. The zoning certificate certifies that the pool
location is compliant with the required zoning by-law setback from lot lines and that all
required outside agencies have provided comments, when required. Once the certificate
has been issued the applicant will submit a Pool/Fence Application along with detailed
plans outlining fencing, gates and the materials being utilized.
The Division began to utilize bikes for patrols this summer, two bikes were purchased in
June through the remaining allocations from the 2021 fleet purchase. Patrols consisted
of the Rail Trail where staff engaged with trail users related to Canine Control and the
Parkland By-law. Staff took an educational approach when interacting with users,
making individuals aware of the By-laws and their obligation to adhere to the legislation
in an effort to minimize risks.
Staff would park and start from various designated parking areas in an attempt to cover
all 28 km's of trails throughout the week. Along with the trails, staff would also patrol the
parks in their designated areas, checking for parking permits and ensuring that users
were adhering to the By-laws and current emergency orders.
Through the first month and a half of the bike patrols, the Division have experienced
positive feedback from users of the trail, residents and visitors. Individuals have
mentioned that the presence of enforcement staff provides reassurance while utilizing
the amenities. During these patrols, staff dealt with 5 canine related matters and 4
parking matters.
Development Services September 8, 2021
Report No. DS2021-145 Page 5 of 10
Page 105 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Staff will continue to utilize the bikes through the fall and anticipate an increase in usage
moving into the spring of 2022.
Some of the Municipal Law highlights through the first half of 2021 were:
• Continued enforcement of the Emergency Orders.
• Part I and Part II infractions are significantly higher
• Significant increase in pool permits issued
• Increased enforcement of the Short Term Rentals and the ICBL
• Winter Parking restrictions amended to include a time frame prohibition for all
roads under the jurisdiction of the Township.
• Utilization of the bikes for patrols
• Hiring of a Municipal Law Assistant
Anticipated changes/trends moving into the last half of 2021 :
• Provincial Courts to resume and move though the back log since the closure.
• Update the Township's Permit process moving into the fall of 2021
• Continue the enforcement of the Emergency Orders, dealing with gatherings,
businesses and various parks.
• The Division will continue to work towards some of the changes that were
highlighted in the By-law Review for further by-law amendments in 2022.
• Updating and implementing SOG's for the Division.
• Assisting Environmental Services with the enforcement of the Water Use By-law
• Continue with the bike patrols throughout the fall
Analysis:
Table 1 illustrates the total number of occurrences received or acted upon by the
Division and summarizes the outcomes.
TABLE 1
2018 2019 2020 2021
Total Total Total 2nd Q
Total 1106 1056 973 684
Occurrences
*Part I Charges 27 35 33 32
**Part II Charges 715 605 1243 1063
***Part III 12 6 20 4
Charges
****Canines
20 15 14 6
Impounded
Development Services September 8, 2021
Report No. DS2021-145 Page 6 of 10
Page 106 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Table 2 illustrates the legislation to which the occurrences are governed for the quarters
and the year:
TABLE 2
2018 2019 2020 2021
MON Total Total Total 2na Q
Total 1106 1056 973 684
Occurrences
Canine Control 249 222 169 113
Signs 244 229 180 117
Property 46 71 110 33
Standards
Zoning 40 63 65 25
Parking 196 200 93 180
Warnings
Towing 9 27 13 7
Noise 19 59 18 6
Site Alteration 18 14 22 8
Short Term N/A N/A N/A 41
Rental
EMCPA N/A N/A N/A 46
Dumping N/A. N/A N/A 38
ATV N/A N/A N/A 1
' Otherd�&1711 136 69
Development Services September 8, 2021
Report No. DS2021-145 Page 7 of 10
Page 107 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Table 3 illustrates the total number of Licenses issued by the Division:
TABLE 3
2018 IFIm 2019 2020 2021
Total Total Total 2nd Q
Kennel 16 16 16 16
Firework Vendor 3 3 02 2
Refreshment 46 57 2 7
Stand
Tow Truck 11�j 16 1�' 11
Company
Tow Truck 31 42 42 25
Vehicle
Tow Truck Driver Fj 26 Iq W- 33 - 33 23
Table 4 illustrates the total number of permits issued by the Division:
TABLE 4
2018 2019 2020 2021
Total Totall Total 2nd Q
Sign 4 5 2 4
Pool Fence 38 49 I 33 67
Display Fireworks 6 6 0 0
Consumer � 2 �� 1 1 3
Fireworks
Table 5 illustrates the total number of Dog Licences sold per calendar year:
TABLE 5
2018 ] 2019 2020 Total I Total 2nd 02 Q
Dog Tag Licences 1633 1582 1250 1116
Development Services September 8, 2021
Report No. DS2021-145 Page 8 of 10
Page 108 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
Financial / Legal Implications / Risk Management:
Not Applicable.
Policies/Legislation:
The Municipal Law Enforcement Division is committed to educating individuals through
both proactive and reactive enforcement. With the continued increase in the number of
by-laws enacted by Council and the increasing number of resident complaints, staff
have been more focused on a reactive approach rather than a proactive approach.
Compliance is the end goal, this can be accomplished by educating and working with
the community. All individuals are treated consistently and provided the opportunity to
comply prior to commencing any legal proceeding.
Legislation which is frequently enforced by the Municipal Law Enforcement Division
includes but is not limited to:
➢ Township of Oro-Medonte By-Law No. 2018-005 (Canine Control)
o A By-Law to regulate, license and control canines
➢ Township of Oro-Medonte By-Law No. 2010-075 (Signs)
o A By-Law to Regulate Signs and other Advertising Devices
➢ Township of Oro-Medonte By-Law No. 2018-012, (Property Standards)
o A By-Law prescribing standards for the maintenance and occupancy of
the property.
➢ Township of Oro-Medonte By-Law No. 97-95 (Zoning)
o A By-Law to implement the policies of the Township of Oro-Medonte
Official Plan.
➢ Township of Oro-Medonte By-Law No. 2021-005, as amended (Parking)
o A By-Law to provide for the restricting and regulating of parking, standing
and stopping on highways or parts of highways under the jurisdiction of
the Corporation of the Township of Oro-Medonte
➢ Township of Oro-Medonte By-Law No. 2019-101, as amended (Towing)
o A By-Law to License and regulate Towing Companies, Tow Truck Owners
and tow Truck Drivers.
➢ Township of Oro-Medonte By-law No. 2016-056, as amended (Site
Alteration)
o A By-law to Prohibit and Regulate the placing, dumping or removal of fill
and the alteration of the grade within the Township of Oro-Medonte.
➢ Township of Oro-Medonte By-law No. 2012-167, as amended (Noise By-law)
Development Services September 8, 2021
Report No. DS2021-145 Page 9 of 10
Page 109 of 174
11 .a) DS2021-145, Curtis Shelswell, Manager, Municipal Law Enforcement/C...
o A By-law to provide for the regulation and prohibition of noises likely to
disturb the public and/or the prevention of public nuisance.
➢ Township of Oro-Medonte By-law No. 2018-046 (Dumping By-law)
o A By-law to prohibit the throwing, placing or depositing of refuse or debris
on private property or on public property of the municipality or any local
board thereof without authority from the owner or occupants of such
property.
➢ Other refers to Legislation that is not often received by the Division.
Corporate Strategic Goals:
➢ Continuous Improvement and Fiscal Responsibility
➢ Enhance Communications and Customer Service
➢ Balanced Growth
Consultations:
➢ Director, Development Services
➢ Municipal Law Enforcement Supervisor
Conclusion:
The MLEO Division strives to maintain transparency in all practices, beliefs and
activities. This effort instills trust in the community we serve and in each other.
This report provides a summary of the activities in the MLEO Division for the first half
2021 and is being provided for Council's information. As noted above, Staff will continue
to enforce the provisions EMCPA throughout the Township and will continue to work
towards some of the changes outlined in the By-law review that was brought forward in
2020.
Respectfully submitted:
Curtis Shelswell
Chief Municipal Law Enforcement Officer
Approvals: Date
Andria Leigh, Director, Development Services/Acting CAO August 31, 2021
Development Services September 8, 2021
Report No. DS2021-145 Page 10 of 10
Page 110 of 174
Acting CAO re: Update on COVID-19 Actions.
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11 .b) Andria Leigh, Acting CA(�*e: Update on COVID-19 Actions.
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Page 118 of 174
12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
qa*
Policy
Township of
Proud Heritage, Exciting Future
Department/Section Policy #
Administration POL- DRAFT
Subject Enacted by Council:
Code of Conduct for Members of Motion #
Township Council and the Township's
Local Boards
1. Purpose IN(
1.0 Application and Purpose
1 .1 The purpose of this Code of Conduct is to establish a general standard to ensure that all
Members share a common basis for acceptable conduct, and to which all Members are
expected to adhere to and comply with. This Code of Conduct augments other laws
which Members are governed by and which requires Members to follow the Procedure
By-law and other sources of applicable law, including but not limited to:
• Municipal Act, 2001
• Municipal Conflict of Interest Act
• Municipal Elections Act, 1996
• Municipal Freedom of Information and Protection of Privacy Act
• Human Rights Code r
• Occupational Health and Safety Act
• Provincial Offences Act
• Criminal Code
1 .2 This Code of Conduct applies to all Members of the Council of the Township of Oro-
Medonte and, unless specifically indicated otherwise and with all necessary
modifications, to all members of the Township's local boards.
1 .3 This Code of Conduct applies to members of the Township's local boards but it is
recognized that such members do not hold elected office nor do they represent the
Township in general and at all times.
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
2.0 Statement of Principles
2.1 This Code of Conduct is intended to set a high standard of conduct for Members in order
to provide good governance and a high level of public confidence in the administration of
the Township by its Members as duly elected or appointed public representatives of local
boards to ensure that they each operate from a foundation of integrity, transparency,
justice, truth, honesty and courtesy.
2.2
+ho i.Rt8FPFetati9R Gf tho (`Gde Gf GGRGI ink
The following are key statements that are intended to facilitate an understanding,
application and interpretation of the Code of Conduct — the principles are not operative
provisions of the Code of Conduct and are not intended to be enforced independently as
such.
All Members shall: 1<
• serve and be seen to serve the public in a conscientious and diligent manner;
• observe and act with the highest standard of ethical conduct and integrity;
• avoid the improper use of the influence of their office and act without self-interest;
• perform their functions with honesty, integrity, accountability and transparency;
• perform their duties of office and arrange their private affairs in a manner that promotes
public confidence and that will bear close public scrutiny;
• be cognizant that they are at all times representatives of the Township and of Council,
recognize the importance of their duties and responsibilities, take into account the
public character of their function, and maintain and promote the public trust in the
Township; and
• uphold the spirit and the letter of the laws of Ontario and Canada and the laws and
policies adopted by Council.
s
3.0 Definitions 'leguires a definition of"family" and who falls under this category
3.1 The following terms shall have the following meanings in this Code of Conduct:
(a) "CAO" means the Chief Administrative Officer of the Township or designate;
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
(b) "child" means a child born within or outside marriage and includes an adopted child
and a person whom a parent has demonstrated a settled intention to treat as a child
of his or her family;
(c) "Clerk" means the Clerk of the Township or designate;
(d) "confidential information" means information or records that are in the possession,
in the custody or under the control of the Township that the Township is either
precluded from disclosing under the Municipal Act, 2001 or other applicable
legislation, its Procedure By-law or any of its other by-laws, policies, rules or
procedures, or that it is required to refuse to disclose under the Municipal
Freedom of Information and Protection of Privacy Act or other legislation;
(e) "conflict of interest" means a situation in which a Member has competing interests
or loyalties between the Member's personal or private interests and his or her
public interests as an elected representative such that it might influence his or her
decision in a particular matter;
(f) "Council" means the council for the Township and includes, as the context may
require and with all necessary modifications, any of the Township's local boards;
(g) "family" means a Member's spouse (including common-law partner or any person
with whom the Member is living as a spouse outside of marriage), parent (including
step-parent and legal guardian), child (including step-child), grandchild, sibling,
aunt, uncle, niece, nephew, first cousin, and in-law (including mother- and father-in-
law, sister- and brother-in-law, daughter- and son-in-law).
kg- hL"frivolous" means of little or no weight, worth, importance or any need of serious
notice;
(#}D "gift" means any kind of benefit, contribution or hospitality that has any financial or
monetary value and includes the forms of benefits, contributions and hospitality that
are set out in Section 7.0;
(4LL "Integrity Commissioner" means the person appointed by Council pursuant to
section 223.3 of the Municipal Act, 2001 to independently carry out the functions
set out therein and such other functions as may be assigned by Council from time
to time;
(4fk) "local board" means a local board as that term is defined in subsection 1(1) and
section 223.1 of the Municipal Act, 2001;
(k)LL_"media" includes any radio, television, newspaper, magazine, website, blog, social
media, Twitter feed, YouTube or any other vehicles for the public dissemination of
information, whether digital, electronic or print;
(4LaL"meeting" means a regular, special or other meeting of Council or a committee of
Council where:
(i) a quorum of Members is present, and
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
(ii) Members discuss or otherwise deal with any matter in a way that materially
advances the business or decision-making of Council;
{R "Member" means a Member of the Council for the Township or a member of a local
board, including a member of a joint board if that member is appointed by the
Council to the joint board;
O)LqL"non-pecuniary interest" means a private or personal interest that a Member may
have that is non-financial in nature and that would be considered by a reasonable
person, apprised of all the circumstances, as being likely to influence the Member's
decision in any matter in which the non-pecuniary interest arises, and may include,
but is not limited to, an interest that arises from a relationship with a person or
entity;
fe}�pL"parent" means a person who has demonstrated a settled intention to treat a child
as a member of his or her family whether or not that person is the natural parent of
the child;
44LqL"pecuniary" means relating to or consisting of money or having financial, economic
or monetary value;
{q}LL"social media" means any third-party hosted technologies that allow the creation
and exchange of user-generated content to share opinions, information and
documents, and includes blogs, discussion boards and forums, microblogs, photo-
sharing sites, social networks and video sharing services;
04f.aL"spouse" means a person to whom the person is married or with whom the person
is living in a conjugal relationship outside marriage;
koLt , "staff' means the CAO and all officers, directors, managers, supervisors and all
administrative staff, whether full-time, part-time, contract, seasonal or volunteer, as
well as agents, consultants and volunteers acting in furtherance of the Township's
business and interest (not including a Member);
{t}LuL_"Township" means The Corporation of the Township of Oro-Medonte; and
44LvL"vexatious" means troublesome or annoying in the case of being instituted without
sufficient grounds and serving only to cause irritation and aggravation to the person
being complained of.
4.0 General Obligations
4.1 'R all Fespe a Member shall make every effort to-
(a) make every offer+ te-act with good faith and care;
(b) conduct themselves with integrity, courtesy and respectability at all meetings of the
Council or any committee and in accordance with the Township's Procedure By-
law or other applicable procedural rules and policies;
(c) seek to advance the public interest with honesty;
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
(d) seek to serve allthe+- constituents in a balanced, conscientious and diligent
manner;
(e) respect the individual rights, values, beliefs and personality traits of any other
person, recognizing that all persons are entitled to be treated equally with dignity
and respect for their personal status regarding gender, sexual orientation, gender
identity, gender expression, race, creed, religion, ability and spirituality;
(f) abstain* from making statements that ought to be known to be false or with
the intent to mislead Council or the public;
(g) recognize that they are representatives of the Township and that they owe a duty
of loyalty to the residents of the Township at all times;
(h) accurately communicate the decisions of Council and respect Council's decision-
making process even if they disagree with Council's ultimate determinations and
rulings; and
(i) refrain from making disparaging comments about any other person (including a
Member) or unfounded accusations about the motives of any person (including a
Member).
5.0 The Role of Staff_ Respectful Conduct Towaru Staff
5.1 An individual Member neither directs nor oversee the functions of the staff of the
Township. Council as a whole approves the budget, policies and governance of the
Township through its by-laws and resolutions. ^r rlA_oc6 nA-+ r.MFeGt nE)r
GVGF600 fi IRG-tinnc of tho ct�f of ht-9 TG ein�p
�avcr..rc� ccivrr�vr-c��-c� rvr
5.2 Township staff serve Council and work for the Township as a body corporate under the
direction of the CAO. Members shall acknowledge, respect and have regard for the
administration, managerial and organizational structure of the Township when requesting
information or advice from staff.
5.3 A Member shall comply with the Township's Council and Staff Relations Policy.
5.4 A Member shall not publicly criticize staff and any issue with respect to any staff member
shall be referred to the CAO who will direct the matter to the particular staff member's
appropriate superior (if not the CAO).
5.5 A Member shall respect the role of staff in the administration of the business and
governmental affairs of the Township, and acknowledge and appreciate that staff:
(a) provide advice and make policy recommendations in accordance with their
professional ethics, expertise and obligations and that a Member must not falsely
or maliciously injure the reputation of staff members whether professional or
ethical or otherwise;
(b) work within the administration of justice and that a Member must not make
requests, statements or take actions which may be construed as an attempt to
influence the independent administration of justice and, therefore, a Member shall
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
not attempt to intimidate, threaten, or influence any staff member from carrying out
that person's duties, including any duty to disclose improper activity; and
(c) carry out their municipal duties based on political neutrality and without undue
influence from any individual Member and, therefore, a Member must not invite or
pressure any member of staff to engage in partisan political activities or be
subjected to discrimination or reprisal for refusing to engage in such activities.
6.0 Township Property
6.1 Council is the custodian of the assets of the Township. The community places its trust in
Council and those it appoints to make decisions for the public good in relation to these
assets.
6.2 By virtue of their office or appointment, a Member must not use or permit the use of the
Township's property, including but not limited to land, facilities, equipment, supplies,
services, staff or other resources for activities other than the business of the Township,
unless they are entitled to such use equally with any other resident and have paid fair
market value for such use. No Member shall seek financial gain for themselves, family or
friends from the use or sale of the Township's intellectual property, computer programs,
technological innovations, or other patent, trademarks, official marks or copyright held by
the Township.
6.3 A Member shall not use any Township property for activities not associated with their
duties of office unless prior approval has been granted by Council.
7.0 Gifts, Benefits and Hospitality
7.1 Any gift to a Member risks the appearance of improper influence. Gifts may improperly
induce influence or create an incentive for a Member to make decisions on the basis of
relationships rather than in the best interests of the Township. A Member shall not accept
any gift or any form of personal benefit connected directly or indirectly with the
performance of his or her duties except as provided in Section 7.3.
7.2 A gift provided to a Member's spouse, child, or parent, or to a Member's staff, that is
connected directly or indirectly to the performance of the Member's duties is deemed to
be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved
by the Member not accepting or keeping it.
7.3 For greater clarity, despite Sections 7.1 and 7.2, a Member is entitled to accept any
compensation, remuneration or benefit authorized by law but shall not accept any gift or
benefit other than in the following circumstances:
(a) a gift or benefit that normally accompanies the responsibilities of office and are
received as an incident of protocol or social obligation as set out in
(b) a political contribution otherwise reported by law, in the case of a Member running
for office;
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
(c) services provided without compensation by persons volunteering their time for a
charitable or non-profit event or for the Member's re-election campaign;
(d) nominal tokens, mementos or souvenirs received as an incident of protocol or
social obligation that normally accompanies the responsibilities of elected office or
at a function honouring the Member;
(e) food, lodging, transportation and entertainment provided by provincial, regional and
local governments or any agencies or subdivisions of them or by the federal
government or by a foreign government within a foreign country, or by a
conference, seminar or event organizer where the Member is either speaking or
attending in an official capacity as a representative of the Township;
(f) entrance fees or food and beverages consumed at banquets, receptions or similar
events, if:
(i) attendance serves a legitimate municipal business purpose related to the
Pr( at business of the Township,
(ii) the person extending the invitation or a representative of the organization is in
attendance,
(iii) the invitations are infrequent, and
(iv) the value is not greater than $$1000.007-59 from a single source over a
calendar year;
(g) a gift (other than gifts as set out in Section 7.3(f)) not having a value greater than
$250.00$40-0-from a single source over a calendar year;
(h) a gift received as a door prize, raffle or similar draw at an event, conference or
seminar attended by the Member; and
(i) a gift, if the Integrity Commissioner is of the opinion that it is unlikely that receipt of
the gift gives rise to a reasonable presumption that the gift or benefit was given in
order to influence the Member in the performance of his or her duties.
7.4 A Member who has received and accepted a gift pursuant to Section 7.3(a), (f), (g), (h)
and (i) shall file a disclosure of the gift indicating the person, body or entity from which it
was received together with the estimated value of the gift in accordance with the
Disclosure Statement set out in Appendix "A". A Member shall submit the Disclosure
Statement to the Clerk on an annual basis no later than March 31 for the preceding
calendar year and it shall be a matter of public record.
7.5 A Member shall not seek or obtain by reason of his or her office any personal privilege or
advantage with respect to municipal services not otherwise available to the general public
and not connected directly or indirectly to the performance of the Member's duties.
8.0 Confidential Information
8.1 Members receive confidential information from a number of sources as part of their work
as elected officials. This includes information received in confidence by the Township
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
that falls under the privacy provisions of the Municipal Freedom of Information and
Protection of Privacy Act and other applicable privacy laws and information received
during closed meetings of Council or committees of local boards. Examples of types of
information that a Member must keep confidential, unless expressly authorized by
Council or as required by law, or the information is in the public realm, include, but are
not limited to:
(a) matters related to ongoing litigation or negotiation, or that is the subject of solicitor-
client privilege;
(b) information provided in confidence, for example, the identity of a complainant
where a complaint is made in confidence, personal information of an individual
derived from municipal records or other information that a Member receives in
confidence by virtue of their office as an elected representative;
(c) price schedules in contract tender or request for proposal submissions if so
specified;
(d) personnel matters about an identifiable individual;
(e) "personal information" as defined in the Municipal Freedom of Information and
Protection of Privacy Act;
(f) any census or assessment data that is deemed confidential; and
(g) the purchase or sale of personal or real property by the Township.
8.2 A Member shall not disclose the content of any confidential information, or the
substance of deliberations, of a closed meeting. A Member has a duty to hold any
information received at closed meetings in strict confidence for as long and as broadly as
the confidence applies. A Member shall not, either directly or indirectly, release, make
public or in any way divulge any such information or any confidential aspect of the closed
deliberations to anyone, unless authorized by Council or as required by law.
8.3 A Member shall not disclose, use or release confidential information in contravention of
applicable privacy laws. Members are only entitled to information in the possession of
the Township that is relevant to matters before the Council, or a committee. Otherwise,
Members enjoy the same access rights to information as any other member of the
community or resident of the Township and must follow the same processes as any
private person to obtain such information.
8.4 A Member shall not misuse confidential information in any way or manner such that it
may cause detriment to the Township, Council or any other person, or for financial or
other gain for themselves or others.
8.5 A Member shall respect the right to confidentiality and privacy of all clients, volunteers
and staff, and should be aware of their responsibilities under applicable legislation,
municipal policies, procedures and rules, ethical standards and, where appropriate,
professional standards.
8.6 A Member shall not disclose any confidential information received by virtue of his or her
office, even if the Member ceases to be a Member.
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
9.0 Discrimination and Harassment
9.1 A Member shall treat all members of the public, one another and staff with respect and
without abuse, bullying or intimidation and ensure that their work environment is free from
discrimination and harassment.
9.2 A Member shall not use indecent, abusive, demeaning or insulting words, phrases or
expressions toward any member of the public, another Member or staff.
9.3 A Member shall not make comments or conduct themselves in any manner that is
discriminatory to any individual based on the individual's race, colour, ancestry,
citizenship, ethnic origin, place of origin, creed or religion, gender, gender identity, gender
expression, sexual orientation, marital status, family status, disability, age or record of
offences for which a pardon has not been granted.
9.4 A Member shall comply with the Township's Respect in the Workplace (Harassment and
Violence) Policy.
10.0 Improper Use of Influence
10.1 A Member shall not use the influence of their office or appointment for any purpose other
than the exercise of his or her official duties in the public interest.
10.2 A Member shall not use the status of their position to influence the decision of another
person to the private advantage or non-pecuniary interest of themselves or their family,—,
or for the purpose of creating a disadvantage to another person or for providing an
advantage to themselves.
11.0 Conflicts of Interest
11.1 A Member shall comply with the requirements of the Municipal Conflict of Interest Act with
respect to obligations relating to pecuniary interests. A contravention of the Municipal
Conflict of Interest Act shall not constitute a breach of the Code of Conduct but may be
enforced in accordance with the provisions of the statute and section 223.4.1 of the
Municipal Act, 2001.
11.2 A Member shall also avoid any conflict of interest that is a non-pecuniary interest in order
to maintain public confidence in the Township and its local boards. If a Member has a non-
pecuniary interest, the Member should declare the non-pecuniary interest and then leave
the meeting Under no circumstance shall the Member participate in any discussion or vote
on the matter or attempt to influence the voting on the matter in any way, before during or
after the meeting.
11 .3 Members are encouraged to seek written advice from the Integrity Commissioner when
they become aware that they may have a conflict of interest between their responsibilities
to the public as a Member and any other pecuniary interest or non-pecuniary interest.
12.0 Council Policies and Procedures
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
12.1 A Member shall observe and strictly adhere to the policies, procedures and rules enacted
and/or established from time to time by Council.
13.0 Election Activity
13.1 A Member is required to conduct themselves in accordance with the Municipal Elections
Act, 1996 and any of the Township's policies pertaining to elections. The use of the
Township's resources, both property and staff time, for any election-related activity is
strictly prohibited. Election-related activity applies to the Member's campaign and any
other election campaigns for municipal, provincial or federal office.
14.0 Communications and Media Relations
14.1 In order to foster respect for the decision-making process of Council, Members shall fairly
and accurately communicate the decisions of Council, even if they disagree with its
decision(s). Members may publicly express ne ieasuri iuf uuriq ai[1ereNLiy Marl file
majority and shall do so in a respectful manner that supports the decision of Council.
!C! gcr�ont the rloricinn nr env member- wh ,yAttQd in f;;yA it of fho ilonicinn
14.2 Members shall not indicate, implicitly or explicitly, in any communications with the media
that they speak on behalf of Council, unless they have been expressly authorized to do
so by Council.
14.3 Members shall refrain at all time. from making comments of a disparaging nature
about a44 Member a+YStaff or persons that—relate to the business of the
fownship.nf the r,,�
15.0 Social Media
15.1 Members using social media shall:
(a) ensure that all posts are accurate before uploading content to the internet"
(b) obtain permission before posting any third-party content;
(c) follow the same principles and guidelines as for other forms of communication by
employing sound judgment and common sense, by acting with respect, dignity,
courtesy and empathy; and
(d) ensure that is it noted that communications that are Member and constituent-
related do not necessarily reflect the existing or future opinions, views or decisions
of the Council.
16.0 Respect for the Code of Conduct
16.1 A Member shall respect the process for complaints made under the Code of Conduct,
applications under the Municipal Conflict of Interest Act or through any process for
complaints adopted by the Township.
16.2 A Member shall not act in reprisal or threaten reprisal against any person, including
another Member, who makes a complaint or provides information to the Integrity
Commissioner during an investigation.
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
16.2 A Member shall interact courteously and respectfully with the Integrity Commissioner and
with any person acting under the direction of the Integrity Commissioner. A Member shall
not act in reprisal or threaten reprisal against the Integrity Commissioner or any person
acting under the instructions of the Integrity Commissioner. The Integrity Commissioner is
authorized to report any incidents of threats or reprisals to Council or the local board by a
Member and may recommend penalties or remedial or corrections measures or actions
against such Member.
16.3 A Member shall cooperate with requests for information during any investigations or
inquiries under the Code of Conduct and shall not:
(a) interfere with or obstruct an investigation by the Integrity Commissioner;
(b) destroy or damage documents or erase electronic communications;
(c) refuse to respond to the Integrity Commissioner where a complaint has been filed
under the Code of Conduct or any process for complaints adopted by the
Township; or
(d) in+oFRGt Wit attempt to influence any other Member or staff with respect to the
subject matter of the investigation or inquiry except as may be permitted pursuant
to subsections 5(2.1) and 5.2(2) of the Municipal Act Conflict of Interest Act.
16.4 Staff shall remain neutral and impartial and not seek to subvert or obstruct the Integrity
Commissioner in any way in carrying out its responsibilities and functions.
17.0 Penalties for Non-Compliance with the Code of Conduct
17.1 Where Council receives a report from the Integrity Commissioner that there has been a
violation of the Code of Conduct by a Member, Council may impose the following penalties
on the Member:
16,
(a) a reprimand; and/or
(b) a suspension of the remuneration paid to the Member in respect of his or her
services as a Member for a period up to ninety (90) days.
17.2 In the case of a local board, if the Council has not imposed either of the penalties set out
in Section 18.1 on its Member, the Integrity Commissioner may report to the local board
that, in his or her opinion, the Member has contravened the Code of Conduct in which
case the local board may impose the penalties set out in Section 18.1.
18.0 Remedial or Corrective Actions
18.1 Council may, on the basis of a recommendation from the Integrity Commissioner, also
take any or all of the following corrective or remedial actions, and require that the Member:
(a) provide a written or verbal apology;
(b) return property or make reimbursement of its value or of money spent;
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12.b) Mayor H.S. Hughes, Councillors Scott and DeSousa, Working Group re...
(c) be removed from or not be appointed to the membership on a committee of
Council;
(d) be removed from or not be appointed as chair of a committee of Council; and
(e) comply with any other remedial or corrective action or measure deemed
appropriate by the Integrity Commissioner.
18.2 In the case of a local board, if the Council has not imposed either of the penalties set out
in Section 18.1 on its Member or any remedial or corrective actions under Section 18.1,
the local board may impose such remedial or corrective actions as are set out in Section
18.1(a)-(e).
19.0 Legal Fees
19.1 A Member of Council is entitled to seek the advice of the Integrity Commissioner with
respect to their own obligations under the Code of Conduct, any ethical procedure, policy
or rule, and sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act. As such, a
Member is solely responsible for his or her own legal costs if they retain a lawyer or
paralegal to provide counsel, advice or representation on any matter related to the Code
of Conduct, any ethical procedure, policy or rule, and sections 5, 5.1 and 5.2 of the
Municipal Conflict of Interest Act, including, but not limited to, an investigation and the
imposition of penalties or remedial or corrective actions recommended by the Integrity
Commissioner and imposed by Council, a complaint to the Ontario Ombudsman or a
judicial review application to the courts from a decision of Council based on
recommendations from the Integrity Commissioner. Notwithstanding the foregoing, a
Member who has been found by the Integrity Commissioner not to have contravened the
Code of Conduct, any ethical procedure, policy or rule or sections 5, 5.1 and 5.2 of the
Municipal Conflict of Interest Act, is entitled to request a reimbursement of their
reasonable costs and expenses.
19.2 Not-withstanding Section 19.1, Council has the discretion to compensate partially or fully,
the legal expenses incurred by a Member.
20.0 Complaint Protocol
20.1 The Complaint Protocol is Appendix "B" to the Code of Conduct and applies to complaints
under the Code of Conduct and applications under the Municipal Conflict of Interest Act.
21.0 Annual Report
21.1 The Integrity Commissioner shall provide an Annual Report to Council before the end of
March in each year detailing its activities, including advice, education and investigations
over the previous year and such periodic reports as the Integrity Commissioner consider
may be necessary for the purposes of discharging its obligations to the Council and the
Township.
22.0 Short Title
22.1 This Code of Conduct for Members of Township Council and the Township's Local Boards shall
be referred to by its short title "Council Code of Conduct".
Page 12 of 13
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APPENDIX "A"
DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS
Member's Name:
Gift Received:
Received From:
Date of Receipt: Value or Estimate of Gift:
Please describe the circumstances under which the Gift was received:
Please describe your intentions with respect to the Gift:
Do you anticipate transferring the Gift described above to the Township or the local board?
Yes, immediately No
Member's Signature Date
45155527.3
Page 13 of 13
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Code of Conduct Complaint Protocol for Members of Council
PART A - INFORMAL COMPLAINT PROCEDURE
1. Any individual who identifies or witnesses behaviour or activity by a Member that they
believe contravenes the Code of Conduct may seek to address the prohibited behaviour
or activity themselves in the following manner by following the Informal Complaint
Procedure:
(a) document the incident(s) where the Member may have contravened the Code of
Conduct including dates, times, locations, other persons present, and any other
Drelevant information;
(b) advise another person about the concerns regarding the Member's actions, to
corroborate the incident;
(c) advise the Member that the behaviour or activity appears to contravene the Code
of Conduct;
R (d) identify to the Member the specific provision(s) of the Code of Conduct that may
have been contravened;
(e) encourage the Member to acknowledge and agree to stop the prohibited behaviour
or activity and to undertake to refrain from future occurrences of the prohibited
behaviour or activity;
A (f) if applicable:
(i) confirm to the Member that his or her response is satisfactory, or
(ii) advise the Member that his or her response is unsatisfactory;
F (g) consider the need to pursue the matter in accordance with the Formal Complaint
Procedure set out in Part B, or in accordance with any other applicable judicial or
quasi-judicial process or complaint procedure.
2. Individuals are encouraged to pursue the Informal Complaint Procedure as the first means
of remedying behaviour or activity of a Member that they believe contravenes the Code of
Conduct.
T3. The Integrity Commissioner may be requested to assist in an attempt to settle or resolve
the issue with the Member and the individual but will participate only if both parties have
consented.
4. The Informal Complaint Procedure is not a precondition or a prerequisite to pursuing the
Formal Complaint Procedure related to the Code of Conduct set out in Part B.
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ART B - FORMAL COMPLAINT PROCEDURE
Formal Complaints
5.(1) Any individual who has reasonable grounds to believe that a Member has contravened a
provision of the Code of Conduct may file a formal complaint ("Complaint") to request an
inquiry by the Integrity Commissioner as to whether a Member has contravened the Code
of Conduct in accordance with the following requirements:
(a) a Complaint shall be in writing on the prescribed form (Formal Complaint Form #
1 attached hereto) and shall be dated and signed by an identifiable individual (the
"complainant");
D (b) a Complaint must set out reasonable grounds for the allegation that the Member
has contravened the Code of Conduct and must be accompanied by a supporting
sworn affidavit setting out the evidence in full in support of the allegation; and
(c) Council may also file a Complaint against any of its Members of an alleged
contravention of the Code of Conduct by passing a resolution requesting the
Integrity Commissioner to undertake an inquiry.
4` All complainants filing a complaint will execute a confidentiality agreement.
(2) An elector, as defined in section 1 of the Municipal Conflict of Interest Act, or a person
demonstrably acting in the public interest (collectively, a "complainant") may file a formal
A application requesting that the Integrity Commissioner carry out an inquiry concerning an
alleged contravention of section 5, 5.1 or 5.2 of that statute by a Member in accordance
with the following requirements:
(a) an application (also referred to as a "Complaint" herein) shall be in writing on the
prescribed form (Complaint Form # 2 attached hereto), dated and signed by an
identifiable individual;
F (b) the application shall include a statutory declaration attesting to the fact that:
(i) the complainant became aware of the contravention not more than six (6)
weeks before the date of the application, or
T (ii) in the case where the complainant became aware of the alleged
contravention during the period of time described in paragraph 1 of
subsection 223.4.1(5) of the Municipal Act, 2001, that the complainant
became aware of the alleged contravention during that period of time;
(c) Council may also pass a resolution requesting the Integrity Commissioner to
undertake an inquiry respecting an alleged contravention of sections 5, 5.1 or 5.2
of the Municipal Conflict of Interest Act by a Member and provide a statutory
declaration as required by Section 5(2) to be sworn by a Member of Council.
(3) Complainants who file a formal Complaint under Sections 5(1) or 5(2) must provide a full
and complete record of evidence to substantiate or support the allegations set out in the
Complaint to the Integrity Commissioner who is under no obligation whatsoever to, but
may, seek additional information.
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Filing of Complaint and Classification by Integrity Commissioner
6.(1) The Complaint may be filed either with the Clerk or with the Integrity Commissioner by
hard copy or by e-mail at the following mailing or email addresses:
(a) to the Clerk (who will provide a copy to the Integrity Commissioner):
Yvonne Aubichon
Clerk
148 Line 7 South
Oro-Medonte, ON LOL2E0
Email: yaubichon@oro-medonte.ca
D Tel: (705) 487-2171
or
(b) directly with the Integrity Commissioner:
John Ewart
Ewart O'Dwyer
R 311 George Street North, Suite 103
Peterborough, ON K9J 3113
Email: jewart@ewartodwyer.com
Tel: 705-874-0404
(2) The Integrity Commissioner shall initially classify the Complaint to determine if the matter
A is, on its face, a Complaint with respect to a contravention of the Code of Conduct and not
covered by other legislation or other Council procedures, policies or rules as set out in
Section 7 or whether it is a Complaint with respect to an alleged contravention of section
5, 5.1 or 5.2 of the Municipal Conflict of Interest Act.
Complaints Outside Integrity Commissioner's Jurisdiction or Not for Investigation
F 7.(1) If the Complaint, including the supporting affidavit or the statutory declaration, is not, on
its face, a Complaint with respect to a contravention of the Code of Conduct or the
Complaint relates to matters addressed by other legislation under another procedure,
policy or rule of the Township or whether it is a Complaint with respect to an alleged
contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Integrity
Commissioner shall advise the complainant in writing as follows:
TCriminal Matter
(a) if the Complaint is, on its face, an allegation of a criminal nature consistent with the
Criminal Code, the complainant shall be advised that:
(i) the Integrity Commissioner will refer it to the appropriate police service, or
(ii) the complainant may pursue it with the appropriate police service if the
complainant wishes to pursue any such allegation;
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Municipal Freedom of Information and Protection of Privacy Act
(b) if the Complaint is more appropriately addressed under the Municipal Freedom of
Information and Protection of Privacy Act, the complainant shall be advised that
the matter must be referred to the Clerk to deal with under any access and privacy
policies of the Township under that statute;
Other Procedure, Policy or Rule Applies
(c) if the Complaint appears to fall within the scope of another procedure, policy or
D rule of the Township, the complainant shall be advised to pursue the matter under
such procedure, policy or rule with the appropriate municipal official or staff
member; and
Lack of Jurisdiction
(d) if the Complaint is, for any other reason not within the jurisdiction of the Integrity
R Commissioner (for example, it relates to a decision of Council as a whole and not
one or more individual Members), the complainant shall be so advised and
provided with any additional reasons and referrals, if any, as the Integrity
Commissioner considers appropriate.
(2) If it becomes apparent to the Integrity Commissioner at any time that the Complaint with
A respect to a contravention of the Code of Conduct or with respect to an alleged
contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, relates to
any of the following matters, the Integrity Commissioner shall advise the complainant in
writing as follows:
Matter Already Pending
F (a) if the Complaint is in relation to a matter which is subject to an outstanding
complaint under another process such as a court proceeding, a human rights or
workplace harassment complaint or similar process, or to a civil matter that is
pending before the courts, the Integrity Commissioner may, in his/her sole
discretion, suspend any investigation, in whole or in part, pending the result of the
other process;
T Similar Matter Already Pending
(b) if the Complaint is in relation to a similar matter which is subject to an outstanding
Complaint before the Integrity Commissioner, the Integrity Commissioner may, in
his/her sole discretion, consider the matter in conjunction with the similar matter or
deal with it separately, including not undertaking an inquiry if the matter can be
adequately addressed in any report and/or recommendations made with respect
to the Complaint in the similar matter; and
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Other Ethical Code or Policy Applies
(c) if the Complaint is in relation to a matter which is governed by a code of conduct,
ethical code or similar procedure or policy of another body or entity which also
governs the Members (for example, another board, body or committee to which
the Member has been appointed), the Integrity Commissioner shall consider the
most appropriate forum for the Complaint and may, in his/her sole discretion, defer
consideration of the matter pending any determination made by the other body or
entity and shall so advise the complainant and, if necessary, the Member.
(3) Nothing in Section 7 precludes the Integrity Commissioner from reporting to Council on
any matter that is suspended, summarily dismissed, terminated or not otherwise
Dinvestigated.
Limitation Period
8.(1) The Integrity Commissioner shall not accept a Complaint under the Code of Conduct for
which the event giving rise to the Complaint came to the attention of the complainant more
R than six (6) weeks prior to the date of the filing of the Complaint, and, in any event, no
more than six (6) months after the event in question occurred. The complainant must
establish that the event giving rise to the Complaint came to the complainant's attention
within six (6) weeks of, and occurred no more than six (6) months prior to, the Complaint
being filed.
(2) The Integrity Commissioner shall not accept an application with respect to an alleged
A contravention of section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act except in
accordance with the requirements of subsections 8(2)-(7) of that statute and section
223.4.1 of the Municipal Act, 2001.
Refusal to Conduct Investigation
F 9. The Integrity Commissioner has a discretion as to whether to carry out an investigation. If
the Integrity Commissioner is satisfied at any time, after considering the information
contained in the Complaint, that it is:
(a) is frivolous or vexatious,
(b) is not made in good faith,
T (c) constitutes an abuse of process,
(d) discloses no grounds or insufficient grounds for an investigation,
(e) does not warrant a full investigation, or
M is not otherwise in the public interest,
the Integrity Commissioner shall not be required to conduct an investigation and may
summarily dismiss the Complaint, and, where this becomes apparent during the course of
an investigation, the Integrity Commissioner shall terminate the investigation and provide
notice to the complainant and, if necessary, to the Member. The Integrity Commissioner
is under no obligation to report the refusal to conduct an investigation to Council.
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Opportunities for Resolution
10. Following receipt and review of a formal Complaint or at any time during an investigation
where the Integrity Commissioner, in his or her discretion, believes that an opportunity to
resolve the matter may be successfully pursued without a formal investigation, and both
the complainant and the Member agree, efforts may be pursued to achieve an informal
resolution.
Investigation
11.(1) The Integrity Commissioner may proceed as follows, except where the Integrity
D Commissioner has a full factual record and believes, in his or her sole discretion, that no
additional information is required, or where otherwise required by the Public Inquiries Act,
2009, or where the Integrity Commissioner has not otherwise terminated the inquiry:
(a) provide the Member with a copy of the Complaint but not disclose:
(i) the identity of the complainant, or
R (ii) the identity of any witnesses set out in the Complaint or persons that are
to be questioned/interviewed by the Integrity Commissioner,
unless it is essential for the Member to adequately respond to the Complaint,which
determination shall be made by the Integrity Commissioner, in his/her sole and
absolute discretion;
A (b) request that the Member provide a written response to the allegations in the
Complaint to the Integrity Commissioner within ten (10) calendar days;
(c) provide a copy of the Member's response to the complainant with a request that
any written reply be provided by the complainant to the Integrity Commissioner
F within ten (10) calendar days.
(2) If necessary, after reviewing the submitted materials, the Integrity Commissioner may
contact and speak to or correspond with any other persons, access and examine any other
documents or electronic materials, including any materials on the Township's computers
and servers, and may enter any municipal work location relevant to the Complaint for the
purpose of investigation and potential resolution.
T (3) Preliminary or proposed finding(s) may be provided to a Member if the Integrity
Commissioner considers that the Member may have contravened the Code of Conduct.
(4) The Integrity Commissioner may, but is under no obligation, to provide the Member and
the complainant with a draft of the proposed final report on the Complaint.
(5) The Integrity Commissioner may make interim reports to Council where the Integrity
Commissioner considers it necessary or required to address any instances of interference,
obstruction, intimidation, delay, reprisal or retaliation by the Member or by any other
person encountered during the formal investigation, and may also disclose such
information as is necessary in the Integrity Commissioner's opinion for the purposes of the
interim report(s).
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(6) The Integrity Commissioner is entitled to make such additional inquiries and provide such
additional reports to Council where necessary and as required to address any instances
of non-compliance with any decision of Council including the failure to comply with any
penalties or corrective measure or actions imposed by Council or any matters that the
Integrity Commissioner considers necessary.
(7) The Integrity Commissioner shall retain all records related to the Complaint and
investigation but may provide copies of certain records, in confidence, to the Township's
administrative staff who are required to ensure that any such records are securely and
confidentially retained.
D No Complaint Prior to Municipal Election
12.(1) Notwithstanding any other provision of this Complaint Protocol, no Complaint may be filed
with the Integrity Commissioner, nor shall any report shall be made by the Integrity
Commissioner to Council during the period of time starting on nomination day for a regular
municipal election year, as set out in section 31 of the Municipal Elections Act, 1996 and
ending on the voting day in a regular election as set out in section 5 of the Municipal
RElections Act, 1996.
(2) If the Integrity Commissioner has received a Complaint and has commenced an inquiry
but has not completed the inquiry before nomination day in a regular municipal election
year, the Integrity Commissioner shall terminate the inquiry on nomination day but may
commence an inquiry in respect of the same Complaint if within six (6) weeks after the
voting day in a regular municipal election the individual who made the request makes a
A written request to the Integrity Commissioner in accordance with subsection 223.4(8) of
the Municipal Act, 2001.
Advice Provided to Member by Integrity Commissioner
13.(1) Subject to Section 13(2), a Member is entitled to rely upon any written advice given by the
F Integrity Commissioner to the Member respecting the Code of Conduct in any subsequent
consideration of the conduct of the Member in the same matter provided that the Member
fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner
and acted in accordance with the written advice provided by the Integrity Commissioner.
(2) If the Integrity Commissioner applies to a judge under section 8 of the Municipal Conflict
of Interest Act for a determination as to whether the Member contravened section T 5, 5A or 5.2 of the Municipal Conflict of Interest Act, the Member is entitled to advise the judge
of any written advice given by the Integrity Commissioner provided that the Member fully
disclosed in writing all relevant facts known to him or her to the Integrity Commissioner
and acted in accordance with the written advice provided by the Integrity Commissioner.
(3) A Member under investigation by the Integrity Commissioner shall not request advice from
the Integrity Commissioner as to the Member's rights under the Code of Conduct, the
Municipal Conflict of Interest Act or generally at law with respect to any specific matter
that the Integrity Commissioner is investigating or reviewing with respect to the Member,
nor is the Member entitled to rely upon any statement(s) made by the Integrity
Commissioner during the course of any investigation or review that may impact the
Member's rights under the Code of Conduct, the Municipal Conflict of Interest Act or
generally at law.
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(4) If a Member under investigation by the Integrity Commissioner requests advice, such
request shall be delegated in writing to any person, other than another Member, that the
Integrity Commissioner, in consultation with the Township, considers capable of providing
informed advice to the Member.
Authority to Abridge or Extend
14.(1) Notwithstanding any timeline or time limit set out in the Code of Conductor this Complaint
Protocol, the Integrity Commissioner shall retain the right to abridge or extend any timeline
or time limit therein if the Integrity Commissioner considers it, in his/her sole and absolute
discretion, to be in the public interest to do so.
DInvestigation Report
15.(1) The Integrity Commissioner shall report to the complainant and the Member no later than
ninety (90) days after the official receipt of any Complaint under the Code of Conduct. If
the investigation process is anticipated to or takes more than ninety(90)days, the Integrity
Commissioner shall provide a brief interim report to Council and advise the parties of the
R approximate date the report will be available. The Integrity Commissioner may also, at
his/her discretion, advise any witnesses or other persons of the approximate date the
report will be available.
(2) Where the Complaint is sustained in whole or in part, the Integrity Commissioner shall
report to Council outlining the findings, the terms of any settlement and/or any
Arecommended penalty or remedial or corrective measure or action.
(3) The Integrity Commissioner may provide a copy of the report to the complainant and the
Member whose conduct has been investigated in advance of the public release of the
report, in strict confidence until the report is publicly released. The Member shall have the
right to address the recommendations in the report if it is considered by Council.
F (4) Where the Complaint is not sustained, the Integrity Commissioner is not obligated to report
to Council on the result of the investigation or any findings but may do so at his/her
discretion and may also include such information as he/she deems necessary in a report
or as part of an annual or other periodic report by the Integrity Commissioner.
(5) The Integrity Commissioner shall complete the investigation under the Municipal Conflict
of Interest Act no later than one hundred and eighty (180) days after the official receipt of
Tany application validly made under Section 5(2) of this Part.
Findings
16.(1) If the Integrity Commissioner determines that:
(a) there has been no contravention of the Code of Conduct, or section 5, 5.1 or 5.2
of the Municipal Conflict of Interest Act, or
(b) a contravention occurred but:
(i) the Member took all reasonable measures to prevent it, including having
sought and followed the advice of the Integrity Commissioner,
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(ii) it was trivial,
(iii) it was committed through inadvertence, or
(iv) it resulted from an error in judgment made in good faith,
the Integrity Commissioner may so state in the report and may make appropriate
recommendations pursuant to the Municipal Act, 2001, including but not limited to, a
recommendation of no penalty and no imposition of remedial measures or corrective
actions.
(2) If the Integrity Commissioner:
D (a) considers it appropriate, once the investigation under Section 5(2) has concluded,
to apply to a judge under section 8 of the Municipal Conflict of Interest Act for a
determination as to whether the Member has contravened section 5, 5.1 or 5.2 of
that statute; or
R (b) does not proceed with an application to the judge, the complainant and the
Member shall be advised in writing.
(3) The Integrity Commissioner shall provide a written report to Council providing the reasons
for its decision under Section 16(2).
Report to Council
A17. (1) Upon receipt of a report from the Integrity Commissioner with respect to the Code of
Conduct, the Clerk shall place the report on the next regular agenda of Council for
consideration by Council.
(2) A report from the Integrity Commissioner may also be considered by Council in advance
F of its next regular meeting should Council agree to hold a special or other meeting before
its next regular meeting to consider the report.
Duty of Council
18. Council shall consider and make a determination on the Integrity Commissioner's report
Tunder Section 17 at the same meeting at which the report is tabled.
Confidentiality and Public Disclosure
19. (1) In order to maintain the integrity of any process of inquiry or investigation, every person
interacting with the Integrity Commissioner, including the complainant, the respondent
Member, any witness or any other person, shall preserve confidentiality with respect to all
matters as directed by the Integrity Commissioner and not disclose any information to any
other person.
(2) The Integrity Commissioner shall retain all records related to the Complaint and
investigation although copies may be provided to the Township's administrative staff,
subject to the duty of confidentiality under subsection 223.5 of the Municipal Act, 2001.
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(3) The identity of the Member who is the subject of the Complaint shall not be treated as
confidential information in the Integrity Commissioner's report to Council. The identity of
the complainant and of any other person, including any witnesses, may be disclosed if
deemed appropriate and necessary by the Integrity Commissioner, if consented to by the
complainant or any other person, or such information has already been publicly disclosed.
(4) All reports from the Integrity Commissioner to Council shall be made available to the public
by the Clerk.
Delegation by Integrity Commissioner
D 20. The Integrity Commissioner, in consultation with the Township, may delegate in writing to
any person, other than a Member, any of the Integrity Commissioner's powers and duties
under Part V.1 of the Municipal Act, 2001.
R
A
F
T
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Code of Conduct — Formal Complaint Form # 1
AFFIDAVIT - A signed Confidentiality Form is required.
I, (first and last name),
of the in the Province of Ontario.
MAKE OATH AND SAY (or AFFIRM):
1. I reside at: (full address)
Dand may be contacted at telephone: and email:
2. 1 have reasonable grounds to believe that:
(name of Member),
Ra member of the Council or a local board of The Corporation of the Township of Oro-Medonte,
has contravened the following section(s) of the Code of Conduct of the Township of Oro-Medonte
. The particulars of which are are attached hereto.
3. Facts constituting the alleged contravention (use separate page if required)
A
F
This affidavit is made for the purpose of requesting that this matter be reviewed and/or
investigated by the Township of Oro-Medonte's Integrity Commissioner and for no other purpose.
TSWORN (or AFFIRMED) before me at )
the of on )
(date) )
(Signature)
A Commissioner for taking affidavits etc.
Please note that signing a false affidavit may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal
Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.
Page 142 of 174
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Municipal Conflict of interest Act— Com plai nt Form # 2
STATUTORY DECLARATION
I, (first and last name),
of the in the Province of Ontario.
I SOLEMNLY DECLARE THAT:
D 1. I reside at: (full address)
and may be contacted at telephone: and email:
2. 1 have reasonable and probable grounds to believe that:
(specify name of Member),
a member of the Council or a local board of The Corporation of the Township of Oro-Medonte,
has contravened section(s) of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50
3. 1 became aware of the facts constituting the alleged contravention not more than six(6)weeks
ago and they comprise the following: (use separate page if required)
A
F
This declaration is made for the purpose of requesting that this matter be investigated by the
Township of Oro-Medonte's Integrity Commissioner and for no other purpose.
TDECLARED before me at )
the of )
on (date) )
(Signature)
A Commissioner for taking affidavits etc.
Please note that signing a false declaration may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal
Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.
45155584.1
Page 143 of 174
14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ...
11
rAil
.
Township of �
Proud Heritge, Exciting Future
National Day for Truth
and Reconciliation
Office Closure
The Township of Oro-Medonte offices
will be closed on Thursday, September 30th
in recognition of the National Day for Truth and
Reconciliation Holiday.
The offices will re-open for regular
business hours on
Friday, October 1st
We wish all residents and visitors a safe and
happy Holiday.
Page 144 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
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OAP L9t
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Nottawasaga Valley Conservation Authority
o�FRLo� 06-21-BOD
grfow A� MINUTES
June 25, 2021
9:00 a.m. - 12:00 p.m.
Virtual Meeting Via WebEx
Present:
Councillor Gail Little, Vice-Chair Amaranth (Township)
Councillor Mariane Mcleod, Chair Collingwood (Town)
Councillor Margaret Mercer Melancthon (Township)
Deputy Mayor Bob Meadows Adjala-Tosorontio (Township)
Councillor George Watson Wasaga Beach (Town)
Councillor Thom Paterson Clearview (Township)
Councillor Andrea Matrosovs Blue Mountains (Town)
Councillor Donna Jebb New Tecumseth (Town)
Councillor Shirley Boxem Mulmur (Township)
Councillor Rob Nicol Innisfil (Town)
Departed at 10:30am
Councillor Cathy Keane Oro-Medonte (Township)
Mayor Don Allen Springwater (Township)
Councillor Gary Harvey Barrie (City)
Councillor Raj Sandhu Bradford West Gwillimbury (Town)
Councillor Walter Benotto Shelburne (Town)
Deputy Mayor Michael Smith Essa (Township)
Absent:
Councillor Ralph Manketlow Mono (Town)
Councillor Dane Nielsen Grey Highlands (Municipality)
Staff:
Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed
Management Services; Byron Wesson, Director Conservation Services; Sheryl
Flannagan, Director Corporate Services; Kyra Howes, Manager Lands &
Operations, departed at 10:30am; Lee Bull, Manager Planning, departed at
9:45am; Daniel Dyce, Senior Regulations Technician; Haleigh Ferguson, Executive
Administrator/Recorder
Page 145 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
1. CALL TO ORDER
Chair McLeod called the meeting to order at 9:02am
2. LAND ACKNOWLEDGEMENT
The Nottawasaga Valley Conservation Authority Board acknowledges that we
are situated on the traditional land of the Anishinaabeg. The Anishinaabeg
include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who
spoke several languages including Anishinaabemowin and Potawatomi. We
are dedicated to honouring Indigenous history and culture and committed to
moving forward in the spirit of reconciliation and respect with all First Nation,
Metis and Inuit people.
3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST
Staff Report C-3, Deputy Mayor Michael Smith, Essa (Township)
4. MOTION TO ADOPT AGENDA
RES: 39-21
Moved by: Mayor Don Allen Seconded by: Cllr. Walter Benotto
RESOLVED THAT: the amended agenda for the Board of Directors Meeting
#06-21-BOD dated June 25, 2021 be approved.
Carried;
5. ANNOUNCEMENTS
Chair McLeod sent out our condolences to Ralph for the passing of his wife.
Farewells were sent to Haleigh as she goes on maternity leave.
Chair McLeod informed everyone about the arrival of Kelcey's newborn baby
and sent them warm wishes.
6. DEPUTATIONS
There were no deputations for this meeting.
7. PRESENTATIONS
a. Kyra Howes, Manager Lands & Operations conducted a presentation
on the Conservation Lands Programs
RES: 40-21
Moved by: Cllr. Shirley Boxem Seconded by: Cllr. Gary Harvey
RESOLVED THAT: the Board of Directors receive the presentation on the
NVCA Permit Process for information.
Carried;
Page 146 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
8. HEARINGS
There were no hearings for this meeting.
9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members were requested to identify items from the Consent List that
they wish to have considered for separate discussion.
10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS
REQUIRING SEPARATE DISCUSSION
RES: 41-21
Moved by: Cllr. Donna Jebb Seconded by: Cllr. Thom Paterson
RESOLVED THAT: agenda item numbers C-1, C-3 and C-4 were identified as
requiring separate discussion, be referred for discussion under Agenda Item
#9; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the consent list not referred for separate
discussion, and for which conflict has been declared, are deemed not to have
been voted on or discussed by the individual making the declaration.
Carried;
11. CONSENT LIST
a. Adoption of Minutes
i. Approved by Consent.
RESOLVED THAT: the minutes of the Board of Directors Meeting # 05-21-
BOD dated May 28, 2021 be approved.
Carried;
b. Correspondence
Correspondence dated June 3, 2021 provided by Lisa Lehr, Manager of
Legislative Services regarding Appointment of NVCA Membership from Essa
Township.
C. Staff Reports
i. Staff Report No. 19-06-21-BOD from Doug Hevenor, CAO regarding Recently
Proclaimed Amendments to the Conservation Authorities Act.
RES: 42-21
Moved by: Cllr. Andrea Matrosovs Seconded by: Deputy Mayor Bob Meadows
WHEREAS: the provincial government has passed legislative amendments
related to the governance of Conservation Authorities; and
Page 147 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
WHEREAS: the Conservation Authorities remain committed to fulfilling
accountable and transparent governance; therefore
BE IT RESOLVED THAT: the Nottawasaga Valley Conservation Authority
(NVCA) board of directors endorse the Governance Accountability and
Transparency Initiative and that they support sending the resolution to the
Minister of Environment Conservation and Parks.
Carried;
ii. Staff Report No. 20-06-21-BOD from Lee Bull, Manager Planning Services
regarding Permit Signing Authority.
Approved by Consent
RESOLVED THAT: the following staff positions be delegated the authority to
approve permissions consistent with Board approved policies and guidelines,
for a maximum period of 24 months (2 years), under Ontario Regulation
172/06:
• CAO/Secretary-Treasurer
• Director, Watershed Management Services
• Manager, Planning Services
• Senior Regulations Technician
• Regulations Technician
• Planner III
• Planning Ecologist
Carried;
iii. Staff Report No. 21-06-21-BOD from Daniel Dyce, Senior Regulations
Technician regarding the Summary of Permits/Approvals under the
Conservation Authorities Act.
RES: 43-21
Moved by: Cllr. Donna Jebb Seconded by: Cllr. Thom Paterson
RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 21-
06-21-BOD that summarizes the permits and approvals issued by staff for
the period of November 28, 2020 to June 8, 2021.
Carried;
iv Staff Report No. 22-06-21-BOD from Doug Hevenor, CAO
regarding Phase 1 Regulatory Changes Guide to the Conservation Authorities
Act (CAA).
RES: 44-21
Moved by: Cllr. Shirley Boxem Seconded by: Cllr. Gail Little
WHEREAS: the provincial government has presented regulatory legislative
amendments related to the CAA;
Page 148 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
RESOLVED THAT: the Nottawasaga Valley Conservation Authority (NVCA)
Board of Directors accepts this report for information and review; and
FURTHER THAT: Conservation Ontario's comments on the "Regulatory
Proposal (Phase 1) under the Conservation Authorities Act (ERO #019 -2986)
proposed positioning in the summary table and referenced in 1, 2a, 2b and 3
be endorsed for submission to the Minister, Ministry of the Environment
Conservation and Parks and furthermore that this letter including this
resolution be submitted by NVCA Chair McLeod to the ERO portal prior to
June 27, 2021.
Carried;
V. Staff Report No. 23-06-21-BOD from Maria Leung,
Communications Coordinator regarding NVCA Communications from May 16,
2021 - June 11, 2021.
Approved by Consent.
RESOLVED THAT: Staff Report No. 23-06-21-BOD regarding NVCA
Communications - May 16, 2021 - June 11, 2021, be received.
12. OTHER BUSINESS
None declared.
13. IN-CAMERA
It was determined that going In-Camera was not required as no discussion
was requested on the enclosed staff report
14. OUT OF IN-CAMERA
a. RES: 45-21
Moved by: Cllr. Raj Sandhu Seconded by: Deputy Mayor Michael Smith
RESOLVED THAT: Staff Report No. 24-06-21-BOD be received regarding the
NVCA Legal Status Update.
Carried;
15. ADJOURN
RES: 46-21
Moved by: Cllr. Donna Jebb Seconded by: Deputy Mayor Michael Smith
RESOLVED THAT: this meeting adjourn at 11:12am to meet again on
August 27, 2021 or at the call of the Chair.
Carried;
Page 149 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
P�pSAGy
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NVCA August 2021 Board Meeting Highlights
Next Meeting: September 24, 2021, held virtually.
For the full meeting agenda including documents and reports, visit NVCA's website.
LID Stormwater Management Erosion and Sediment Control (ESC)
Planning and Design Guide and Many changes to the landscape occur during
Erosion and Sediment Control Guide the land development process including the
for Urban Construction removal of vegetation, stripping of topsoil and
alterations to topography and drainage
The NVCA Board of Directors approved the use patterns. Without careful planning and
of two technical guidelines: the Low Impact oversight focused on minimizing these changes
Development Stormwater Management and mitigating their impacts, construction
Planning and Design Guide and the Erosion and projects can have adverse impacts on adjacent
Sediment Control Guide for Urban Construction and downstream watercourses and wetlands.
as technical references.
As many previously rural municipalities in
These guidelines compliment the current NVCA Ontario undergo rapid urbanization and growth,
Stormwater Technical Guide which are used in the adoption of effective and innovative
the review and approval process related to approaches to ESC is of paramount importance.
stormwater management and land
development. NVCA Asset Management Plan
Low Impact Development (LID) The Board approved NVCA's 2021 Asset
LID, also known as green infrastructure, is a Management Plan.
method of managing stormwater as close to the The development of an asset management plan
source as possible by mimicking the natural was an essential part of NVCA's ongoing liability
water cycle. The focus of LIDs is on capturing and fiscal responsibility framework, as it guides
and storing rain where it falls, filtering it the purchase, use, maintenance, and disposal
through the soil, and/or recharging of every asset NVCA needs in order to conduct
groundwater. As lands continue to be business and reduce the NVCA's liability.
developed and become more urbanized, more
hard surfaces are created that increase the Preliminary Budget Guidance
volume of runoff to local watercourses. This
increase in runoff volume is exacerbated by the The NVCA Board of Directors approved the
more intense and frequent weather events preliminary budget guidelines to increase
attributed to climate change. municipal levy by $90,000.
LID techniques may include, but are not limited This number was developed after considering
to, the following: factors like the COVID-19 pandemic, provincial
transfer payment from the Ministry of Natural
• green roofs Resources and Forestry, insurance rates, staff
• bioretention swales retention and the board direction to replenish
• soak-away pits reserves to 25% - 30% of the operational
• filter strips budget.
• permeable pavement
• grass channel Based on this approval, staff will prepare a
• dry swales draft budget for Board consideration for the
8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 150 of 174
14.b) Nottawasaga Valley Conservation Authority, Minutes of meeting held...
September Board Meeting. The draft budget will
be circulated to member municipalities after the
September meeting for a 60-day review and
consultation process. Staff will present to
Municipal councils if requested during this time.
The final budget will be presented to the Board
of Directors at the December meeting for
approval.
Pretty River Dyke Maintenance -
Project Update
The Pretty River Dyke is a flood conveyance
structure through the Town of Collingwood
approximately 2.1 kilometres in length. It was
built in the 1970's in response to historic
flooding that occurred in the surrounding urban
areas.
The floodway provides flood risk reduction to
surrounding areas and is primarily owned by
NVCA. It is currently generally in good visual
condition but is generally lined with dense
shrubs and trees.
A recent draft hydraulic update work completed
for the Town of Collingwood identified that
major vegetation removal works are needed
within the floodway to reducing potential spills
on the floodway the Timmins Storm.
The project will start in the Fall of 2021 and
continue to 2022. After that, maintenance work
is an activity that should occur on a regular
basis.
NVCA and the Town of Collingwood are
currently working on a plan to engage the
public and key stakeholders about the
maintenance project.
8195 8th Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 151 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
r
KITCHENER
P L ' N N I N G WOODBRIDGE
URBANLONDON
LANDSCAPE KINGSTON
ARCHITECTURF BARRIE
BURLINGTON
August 11,2021
Andria Leigh,MCIP, RPP
Director of Development Services
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte,ON LOL2EO
Dear Andria Leigh:
RE: Proposed Napoleon Employment Area Expansion —Line 6&Guest Road
OUR FILE 20147D
On behalf of our Client,Wolf Steel (Napoleon), please accept this letter as information and justification for
a proposed employment area expansion on the land known municipally as 17 Guest Road (the "subject
lands"), in the Township of Oro-Medonte. The request is for Township Council support for a Ministerial
Zoning Order ("MZO") that would establish zoning for development of an industrial manufacturing and
warehousing building on the western portion of the subject lands to support Napoleon's continued
expansion of operations in the Township. It is projected that the new facility will bring an additional 180
permanent jobs to the Township.
If approved by the Province,the MZO request would permit the use to be established on the property. A
Township Site Plan process would also be required to consider the technical components of the
application. A copy of the proposed MZO is provided at Attachment 2
Napoleon is expanding and they would like to grow in the Township of Oro-Medonte.There is currently
no supply of Employment Lands to accommodate this expansion. Due to time constraints, an MZO is
proposed to establish site specific zoning to permit the facility. The area proposed to be zoned through
the MZO is identified on Attachment 1 as Phase 1.
While the balance of the lands are also earmarked in the Township Employment Lands Study for future
employment uses, additional environmental study is required to delineate developable areas to ensure
the protection of features in accordance with Provincial, County, Conservation Authority and Township
requirements.Accordingly,the MZO request does not include these areas,which are identified as Phase 2
on Attachment 1.
The lands proposed to be zoned as part of the MZO do not contain any natural heritage features and are
not adjacent to any natural heritage features.
Page 152 of 174
113 COLLIER STREET/ BARRIE / ONTARIO / L4M 1 H2 / T 705 728 0045 / F 705 728 2010 / WWW.MHBCPLAN.COM
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
While this correspondence introduces the application to the Township,a deputation has been requested
to be made at the Township Council Meeting in August where a deputation will be made to request that
Township Council support for the proposed MZO.
As outlined in the subsequent sections of this letter, the MZO request to allow for an industrial
manufacturing and warehousing facility as a permitted use is appropriate for the Subject Lands for the
following reasons:
• It supports the expansion of a successful local company and will add a significant number ofjobs
to the local economy;
• There is an identified need for employment lands within the Township.
• The Subject Lands have been identified by the Township as an appropriated location for future
employment growth. The MZO would expedite the zoning of the Phase 1 lands for employment
uses.
• The MZO permits a land use that is consistent with the PPS and can conforms to the Growth Plan,
County Official Plan and Township Official Plan.
• The Subject Lands are located in strategic location proximate to Highway 11, the Lake Simcoe
Regional Airport and the existing Oro Center Secondary Plan which includes employment lands;
• The MZO and proposed development will avoid environmentally sensitive lands;and
• The Township Site Plan Approval process provides an appropriate process for addressing technical
matters associated with the proposed development.
On this basis,it is requested that Township Council pass a resolution in support of the MZO request to the
Province of Ontario for Napoleon's proposed MZO.
1. Local Company&Job Creation
Wolf Steel (Napoleon) is the Township's largest manufacturing employer. Napoleon first initiated
operations in the Township in the 1970's. Since that time, the operation has expanded numerous times
within the Township. However, Napoleon has also had to seek out sites outside of the Township due to
the lack of lands within the Township to support the business'continued growth. There are no available
lands in the Township for Employment growth so Napoleon has purchased lands adjacent to the existing
employment area,in close proximity to the airport and Highway 1 1 as a site for expansion of their business.
The proposed expansion supports the continued growth of a successful local company within the
Township and will add approximately 180 jobs to the local economy.
2. Employment Land Needs in Township
The Township completed an Employment Land Strategy in February 2021 to review the supply of
employment lands in the context of accommodating long-term demand and satisfying the Township's
employment objectives.The Strategy notes that the continued supply of employment lands will further
provide increased local employment opportunities and help diversify the Township's tax base.
Through this review it was identified that the Township does not have a sufficient supply of employment
lands to meet demand to the year 2051. It is estimated that an additional 83 gross hectares (205 gross
acres) of employment lands will need to be designated to accommodate the employment lands
employment forecast to 2051. On this basis, the requested employment area expansion responds to an
identified need and is reasonable due to the lack of appropriate employment lands in the Township.
2
Page 153 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
As part of this work,several locational options for employment land expansion in the Township were also
identified. These sites are generally located adjacent to and along Highway 11, and proximate to the
existing Employment Areas (including areas along Lines 6-9). However, two potential Employment Area
expansion locations were recommended as the best suited for the Township to prioritize, including the
subject site.
As the Employment Land Strategy is intended to inform the Township's Official Plan update, it is
anticipated that the subject lands would be designated for employment use through this process.
Accordingly,the MZO would merely expedite a process that is otherwise anticipated to unfold.
3. Strategically Located Site
As identified through the Township's Employment Land Strategy, the lands are a preferred location for
employment expansion in the Township due to their strategic location.The lands are strategically located
for the following reasons:
• The lands are situated adjacent to and would be contiguous with the existing Oro Centre
Secondary Plan, and are therefore a logical expansion of existing employment area in the
Township.
• The lands are proximate to the Highway 11 interchange,and can be accessed from Line 6,with a
right turn lane in/out from Highway 11. Additionally, it is anticipated that development on the
lands would have good visibility from Highway 11.
• The lands are in proximity and have good connection to the Lake Simcoe Regional Airport.
As noted in the Employment Land Strategy, employment expansion on the subject lands supports
provincial, County, and Township land-use policies and broader economic development objectives.
Additionally,there are opportunities for the lands to be comprehensively developed in a manner that is
respectful of the existing businesses and agricultural uses within the area. For these reasons,employment
expansion on the subject lands is appropriate and preferred.
4. Provides Environmental Protections
The property contains natural heritage features including a woodland and wetland. However, there are
no natural heritage features on or adjacent to the lands proposed to be zoned through the MZO.
In support of the development proposal, the boundaries of the wetland and woodland features were
delineated by Azimuth Environment Consulting Inc. in June 2021,and a 120 metre and 30 metre setback
was applied to each feature. Through this exercise, the area of the woodland was increased and the
wetland more accurately delineated. The area proposed to be zoned by the MZO maintains a minimum
setback of 120 metre and 30 metres from the wetland and woodland respectively.
5. Site Plan Approval
The proposed development and MZO request are being supported and informed by several technical
studies. As noted, approval of the MZO by the Province, would permit the use to be established on the
property. However,a Township Site Plan process is required to consider the technical components of the
application.
3
Page 154 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
The following technical studies will be submitted in support of a future Site Plan Application:
• Environmental Impact Study
• Functional Servicing and Stormwater Management Report
• Traffic Impact Study
• Noise Impact Study
• Geotechnical Report
• Hydrogeological Assessment
• Planning Justification Report
A Site Plan Application will be made to the Township and not made part of the MZO request. Our clients
prefer to deal with the local Site Plan matters with the Township.The technical consideration associated
with the site planning process will be implemented by the Site Plan Agreement that will be entered with
the Township.
Conclusion
The proposed industrial manufacturing and warehousing building on the western portion of the lands to
support Napoleon's continued operations in the Township and would add a significant number ofjobs to
the local economy.
As identified through the Employment Land Strategy there is an identified need for employment lands
within the Township and the Subject Lands are earmarked as an appropriate location for future
employment growth due to their strategic location proximate to Highway 11,the Lake Simcoe Regional
Airport and the existing Oro Centre Secondary Plan.
On this basis,the MZO request simply expedites a process that is otherwise anticipated to unfold.The MZO
will establish the principle of use on the subject lands, while providing the opportunity for technical
municipal review and input through the Site Plan Approval process. It is our opinion that the proposed
MZO is in the public interest and represents good land use planning.
Yours truly,
MHBC
z7� � F-
Ellen Ferris,BSc.,MSc. Jamie Robinson, BES,MCIP, RPP
Planner Partner
cc. Chris Schroeter I WolfSteel(Napoleon)
Janette Teeter I Deputy Clerk
Attachments: Attachment 1:Lands to be Zoned
Attachment 2:Draft Ministerial Zoning Order(MZO)
4
Page 155 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
Attachments
Page 156 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
Attachment 1
Page 157 of 174
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Attachment 2
Page 159 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
ONTARIO REGULATION XXX/21
made under the
PLANNING ACT
Made: September XX,2021
Filed: September XX,2021
Published on e-Laws: September XX,2021
Printed in The Ontario Gazette: September XX,2021
ZONING ORDER-TOWNSHIP OF ORO-MEDONTE,
COUNTY OF SIMCOE
Definition
1. In this Order,
"zoning by-law"means Township of Oro-Medonte Zoning By-law 97-95. .
Application
2. This Order applies to lands in the Township of Oro-Medonte in the County of Simcoe, in the Province of
Ontario, being the lands identified on a in ap numbered XX and filed at the Toronto office of the Ministry of
Municipal Affairs and Housing located at 777 Bay Street.
Permitted uses
3. (1)Every use of land and every erection,location or use of any building or structure is prohibited on those
lands shown as the Economic Development Exception 1 (ED-1)Zone in subsection 2,except for:
a) an industrial warehouse/manufacturing use;and
b) accessory uses,building and structures.
Zoning Requirements
4. (1)The zoning requirements for the Economic Development(ED)Zone set out in the Zoning By-law shall
apply to the lands in the Economic Development Exception 1 (ED-1)Zone as shown on the map described
in section 1,with the following exceptions:
a) Prior to the consideration of the lifting of the Holding provision,Council shall be satisfied that the
owner has entered into a Site Plan Agreement pursuant to Section 41 of the Planning Act.
b) The maximum permitted height is 18 metres.
Terms of use -*, 4
5.(1)Every use of land and every erection,location or use of any building or structure shall be in accordance with
this Order.
(2)Nothing in this Order prevents the use of any land,building or structure for any use prohibited by this Order
if the land,building or structure is lawfully so used on the day this Order comes into force.
(3)Nothing in this Order prevents the reconstruction of any building or structure that is damaged or destroyed by
causes beyond the control of the owner if the dimensions of the original building or structure are not increased or
its original use altered.
(4)Nothing in this Order prevents the strengthening or restoration to a safe condition of any building or structure.
Page 160 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
Deemed by-law
6. This Order is deemed for all purposes, except the purposes of section 24 of the Act, to be and to always
have been a by-law passed by the council of the Township of Oro-Medonte.
Made by:
STEVE CLARK
Minister of Municipal Affairs and Housing
Date made:XXX XX,2021
Back to top
Page 161 of 174
15.a) Correspondence dated August 11 , 2021 from Jamie Robinson, MHBC Pla...
Part of Lot 21, Concession 7
Township of Oro-Medonte, County of Simcoe
l..
MAP No. XXX LEGEND
Map filed at the office of the Ontario Subject Lands
Ministry of Municipal Affairs and
Housing,777 Bay St.,Toronto,Ontario Assessment Parcel
Planning Act ® Economic Development Exception One(ED-1)
Zone
Ontario Regulation:XXX/21
Date:XXX
Page 162 of 174
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15.b) Correspondence dated August 31 , 2021 from Pat Francella, Walker Ag...
From: Pat Francella <PFrancella(a)walkerind.com>
Sent: August 31, 2021 10.32 AM
To: Binns, Shawn <sbinns(a�oro-medonte.ca>
Subject: FW: By law Exemption
Attention to Mayor Hughes and Council
My name is Pat Francella and I work at Walker Aggregates. We have multiple pits
located in Oro medonte and I am wondering if we were possibly allowed to receive an
exemption to extend our working hours on a temporary basis and open from 8pm until
5am.
We are currently supplying Dufferin Construction on the MTO project they are doing at
the 400 and Anne underpass in Barrie. The MTO has given Dufferin the approval to
close a lane from these times on the 400 to allow for less congestion on the highway.
Our site is located on the 12t" line of Oro just north of Old Barrie road called " Orillia Pit
7," we use the 13t" line to enter and exit our pit. The haul route would be from the 13t"
line of Oro to Old Barrie Road and over to Highway 11. We would be driving passed
roughly 22 houses who back onto Old Barrie road from the 14t" line to Langman drive
but, have a street separating them from old Barrie Road as well.
If this is something we could get approval for with an exemption on the noise/heavy
truck by-laws we would greatly appreciate it. If you require any further information
please do not hesitate to call or email me.
My Contact information is Pat Francella 705-715-4603 pfrancella(a-)-walkerind.com
Site Contact Ryan Dosch 705-441-4391
1 look forward to hearing from you on this request and appreciate your consideration.
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Page 173 of 174
19.a) 2021-103, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2021-103
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, September 8, 2021
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
September 8, 2021, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 8t" day of
September, 2021. 1% IoRk
The Corporation of the Township of Oro-Medonte
'910
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 174 of 174
