07 20 2021 Council MinutesTownship of
Proud Heritage, Exciting Future
Tuesday, July 20, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer (present from 12:55 p.m. to
Present: adjournment); Yvonne Aubichon, Clerk; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting
Director, Environmental Services; Curtis Shelswell, Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer; Justin
Metras, Manager, Infrastructure and Capital Projects; Jennifer Whitley,
Coordinator, Economic Development/Communications; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information
Technology Technician (IT)
All Council and staff participated via ZOOM platform
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting
to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
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Council Meeting Minutes — Tuesday, July 20, 2021.
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210720-1
Moved by Veitch, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Tuesday, July 20, 2021 be received
and adopted.
Carried.
Motion No. C210720-2
Moved by Greenlaw, Seconded by Keane
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210720-3
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore
Road (PIN 58559-0077 (LT))); and (Land Acquisition for Municipal Purposes).
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
b) Motion to Rise and Report.
Motion No. C210720-4
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now Rise at 10:05 a.m. and Report on the Closed Session Items 4
c) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (East of Line 7 South between
Ridge Road & Lakeshore Road (PIN 58559-0077 (LT)));
d) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire &
Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for
Municipal Purposes).
Carried.
c) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (East of Line 7 South between
Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))).
The following staff were present: Yvonne Aubichon, Clerk; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services.
Motion No. C210720-5
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the confidential correspondence dated July 9 and July 12, 2021 and presented by
Yvonne Aubichon, Clerk re: Acquisition/disposition of land (East of Line 7 South
between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))) be received.
2. That staff proceed as directed.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
d) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire &
Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for
Municipal Purposes).
The following staff were present: Yvonne Aubichon, Clerk; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief.
Motion No. C210720-6
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Donna Hewitt, Director, Corporate
Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Acquisition/disposition of land (Land Acquisition for Municipal Purposes) be received.
2. That staff and legal counsel proceed as outlined.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 23, 2021.
b) Minutes of Special Council meeting held on Friday, June 25, 2021.
Motion No. C210720-7
Moved by Hough, Seconded by DeSousa
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, June 23, 2021; and
b) Minutes of Special Council meeting held on Friday, June 25, 2021
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
6. Recognition of Achievements:
a) Catherine McLean, Intermediate Planner re: Registered Professional Planner (RPP)
Designation from the Ontario Professional Planners Institute (OPPI).
Motion No. C210720-8
Moved by Veitch, Seconded by Keane
Be it resolved that Catherine McLean, Intermediate Planner, be recognized, under the
Mayor's signature, for receiving the Registered Professional Planner (RPP) Designation from
the Ontario Professional Planners Institute.
Carried.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Deputation dated July 20, 2021 by Carmine Stumpo, President and CEO, Orillia
Soldiers' Memorial Hospital re: Future Hospital Update.
Motion No. C210720-9
Moved by Greenlaw, Seconded by Hough
Be it resolved that the PowerPoint presentation dated July 20, 2021 and provided by
Carmine Stumpo, President and CEO; and Tom Roberts, VP Corporate Services and CFO,
Orillia Soldiers' Memorial Hospital re: Future Hospital Update be received.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, Economic
Development/Communications; and Adam Fine, Fathom Studio re: Wayfinding Strategy.
Motion No. C210720-10
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That the presentation dated July 12, 2021 and provided by Jennifer Whitley, Coordinator,
Economic Development/Communications; and Adam Fine, Fathom Studio re:
Wayfinding Strategy be received.
2. That staff report back to Council, prior to the end of 2021, with next steps in alignment
with the 2021-2022 approved budget allocations.
Carried.
c) Presentation by Watson & Associates Economists Ltd. in Association with Dr. Robert J.
Williams re: 2021 Ward Boundary and Council Composition Review, Township of Oro-
Medonte, Final Report dated July, 2021.
Motion No. C210720-11
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the presentation provided by Jack Ammendolia, Watson & Associates Economists
Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council
Composition Review, Township of Oro-Medonte, Final Report dated July, 2021 be
received.
2. That Council supports, in principle, a sixth ward structure.
3. That the Deputy Mayor position be appointed by Council for the 2022 election.
Carried.
Motion No. C210720-12
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the consultants report back on the amended option as outlined in the previous
motion presented by Council.
2. That the consultants report be posted prior to end of business day on August 11, 2021
to ensure an opportunity for public review prior to the August 18, 2021.
3. That the necessary by-laws to modify the council composition and ward boundaries
within the Township of Oro-Medonte be brought forward for approval at the August 18,
2021 Council meeting.
Carried.
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9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2021-10 - Nurse Practitioner Roof Replacement.
Motion No. C210720-13
Moved by Keane, Seconded by Scott
Be it resolved
1. That OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2021-10 - Nurse Practitioner Roof Replacement be received and adopted.
2. That Tender OCS2021-10 —Nurse Practitioner Roof Replacement be awarded to Sinclair
Industrial Roofing Inc. in the amount of $51,940.86 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Pound Services Agreement [Refer to Item 17a)].
Motion No. C210720-14
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Pound Services Agreement be received and
adopted.
2. That Heartland Kennels continue to provide the Pound Services to the Township for a
period of 5 years, commencing on July 1, 2021.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That Heartland Kennels be advised of Council's decision under the Manager, Municipal
Law Enforcement/Chief Municipal Law Enforcement Officer's signature.
Carried.
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c) DS2021-094, David Yauk, GIS Technician re: Proposed Public Street Renaming: Holick
Road.
Motion No. C210720-15
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That DS2021-094, David Yauk, GIS Technician re: Proposed Public Street Renaming:
Holick Road be received and adopted.
2. That the public street "Holick Road" not be renamed to "Grapple Road" as proposed.
3. That staff work with the applicant to determine a suitable alternative and report back to
Council.
Carried.
d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-SUB-01 and 2016-
ZBA-01 Horseshoe Ridge Phase 4 — Ontario Lands Tribunal (OLT) Hearing
Representation.
Motion No. C210720-16
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That DS2021-115, Andria Leigh, Director, Development Services re: 2016-SUB-01 and
2016-ZBA-01 Horseshoe Ridge Phase 4 — Ontario Lands Tribunal (OLT) Hearing
Representation be received and adopted.
2. That staff proceed with Option 1, as outlined in DS2021-115, in preparation for the OLT
Case Management Conference (CIVIC) scheduled on July 27, 2021 and subsequent OLT
hearing to be scheduled.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C210720-17
Moved by Hough, Seconded by Greenlaw
Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Andria Leigh, Acting CAO re: Update on COVID-19 Actions.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Scott, Keane and Greenlaw.
13. Announcements:
None.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday,
August 2, 2021.
b) Minutes of the Barrie Public Library Board meeting held on Thursday, May 27, 2021.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 28,
2021.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting held on Friday, May,
28, 2021 and Highlights of meeting held on Friday, June 25, 2021.
Staff Recommendation: Receive for Information Only.
e) Minutes of Orillia Public Library Board meeting held on Wednesday, June 23, 2021.
Staff Recommendation: Receive for Information Only.
f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our Community 10-Year
Affordable Housing and Homelessness Prevention Strategy.
Staff Recommendation: Receive for Information Only.
g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21, 2021 re: Effects of
Short -Term Rentals on Affordable Housing.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated June 29, 2021 from Catherine McCullough, Board Chair, North
Simcoe Victim Services (NSVC) re: Housing Concerns.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Tuesday, July 20, 2021.
Motion No. C210720-18
Moved by Veitch, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday,
August 2, 2021.
b) Minutes of the Barrie Public Library Board meeting held on Thursday, May 27, 2021.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 28,
2021.
Received for Information Only.
d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting held on Friday, May,
28, 2021 and Highlights of meeting held on Friday, June 25, 2021.
Received for Information Only.
e) Minutes of Orillia Public Library Board meeting held on Wednesday, June 23, 2021.
Received for Information Only.
f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our Community 10-Year
Affordable Housing and Homelessness Prevention Strategy.
Received for Information Only.
g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21, 2021 re: Effects of
Short -Term Rentals on Affordable Housing.
Received for Information Only.
h) Correspondence dated June 29, 2021 from Catherine McCullough, Board Chair, North
Simcoe Victim Services (NSVC) re: Housing Concerns.
Received for Information Only.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
15. Communications/Petitions:
a) Correspondence dated June 16, 2021 from Colin Nelthorpe, Chair, Board of Directors,
Fierte Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from July 26 to
August 8, 2021 and a Request for a Flag Raising.
Motion No. C210720-19
Moved by Greenlaw, Seconded by Hough
Be it resolved
1. That the correspondence dated June 16, 2021 from Colin Nelthorpe, Chair, Board of
Directors, Fierte Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from
July 26 to August 8, 2021 and a Request for a Flag Raising be received.
2. That July 26-August 8, 2021 be proclaimed "Fierte Simcoe Pride".
3. That the flag be flown through the proclamation period.
4. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising in accordance with the Township's Flag Etiquette Policy and
the restrictions of COVID-19.
5. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Director, Oro-
Medonte Chamber of Commerce re: Request for Letter of Support, for an Application to
the Ontario Chamber of Commerce.
Motion No. C210720-20
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the correspondence dated July 13, 2021 from Sylvia Stark, Executive Director, Oro-
Medonte Chamber of Commerce re: Request for Letter of Support for an Application to
the Ontario Chamber of Commerce be received.
2. That a letter of support be forwarded under the Mayor's signature to assist the Oro-
Medonte Chamber of Commerce in their application to the Ontario Chamber of
Commerce.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Tuesday, July 20, 2021.
17. By -Laws:
a) 2021-085: A By-law to Enter into an Agreement with Heartland Kennels to Provide
Pound Keeper Services and to Repeal By -Law No. 2016-098.
b) 2021-086: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting
of traffic and parking on highways under the jurisdiction of The Corporation of the
Township of Oro-Medonte.
Motion No. C210720-21
Moved by DeSousa, Seconded by Scott
Be it resolved that
a) 2021-085: A By-law to Enter into an Agreement with Heartland Kennels to Provide
Pound Keeper Services and to Repeal By -Law No. 2016-098;
b) 2021-086: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting of
traffic and parking on highways under the jurisdiction of The Corporation of the Township
of Oro-Medonte
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2021-087: Being a by-law to confirm the proceedings of the Council meeting held on
Tuesday, July 20, 2021.
Motion No. C210720-22
Moved by Hough, Seconded by Greenlaw
Be it resolved that By -Law No. 2021-087: Being a by-law to confirm the proceedings of the
Council meeting held on Tuesday, July 20, 2021 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Tuesday, July 20, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210720-23
Moved by Keane, Seconded by Veitch
Be it resolved that we do now adjourn at 3:11 p.m.
yoPHS.Wge
Cler Yvonne Aubichon
Carried.
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