07 28 2021 Sp Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, July 28, 2021
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Councillor Ian Veitch
10:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Shannon
Johnson, Director, Finance/Treasurer; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
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Special Council Meeting Minutes — Wednesday, July 28, 2021.
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210728-1
Moved by Hough, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 28, 2021
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor DeSousa declared a conflict of interest on Item 6a) OCS2021-17, Shawn Binns,
Director, Operations and Community Services re: Burl's Creek Event Grounds "Endless
Summer Concert Series" Special Event Permits as she has just been advised that her son
will potentially be involved as a service provider for these events at Burl's Creek. Councillor
DeSousa turned off her video and did not participate in the discussion or vote of this item.
Councillor Greenlaw declared a conflict of interest on Item 6a) OCS2021-17, Shawn Binns,
Director, Operations and Community Services re: Burl's Creek Event Grounds "Endless
Summer Concert Series" Special Event Permits as his company provides its services to this
property. Councillor Greenlaw turned off his video and did not participate in the discussion
or vote of this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210728-2
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 10:03 a.m. to discuss
Acquisition/disposition of land (Land Acquisition for Municipal Purposes).
Carried.
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Special Council Meeting Minutes —Wednesday, July 28, 2021.
b) Motion to Rise and Report.
Motion No. SC210728-3
Moved by Keane, Seconded by Hough
Be it resolved that we do now Rise at 10:25 a.m. and Report on the Closed Session Item 4
c) Andria Leigh, Director, Development Services; and Donna Hewitt, Director, Corporate
Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes).
Carried.
c) Andria Leigh, Director, Development Services; and Donna Hewitt, Director, Corporate
Services re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes).
The following staff were present: Robin Dunn, CAO; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
Motion No. SC210728-4
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services; and Donna Hewitt, Director, Corporate Services; re: Acquisition/disposition of
land (Land Acquisition for Municipal Purposes) be received and adopted.
2. That staff and legal counsel proceed as directed.
Carried.
5. Open Forum:
None.
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Special Council Meeting Minutes — Wednesday, July 28, 2021.
6. Reports of Municipal Officers for Action:
a) OCS2021-17, Shawn Binns, Director, Operations and Community Services re: Burl's
Creek Event Grounds "Endless Summer Concert Series" Special Event Permits.
Councillor DeSousa declared a conflict of interest as noted in Section 3, Disclosure of
Pecuniary Interest.
Councillor Greenlaw declared a conflict of interest as noted in Section 3, Disclosure of
Pecuniary Interest.
Motion No. SC210728-5
Moved by Scott, Seconded by Hough
Be it resolved
1. That OCS2021-17, Shawn Binns, Director, Operations and Community Services re: Burl's
Creek Event Grounds "Endless Summer Concert Series" Special Event Permits be
received and adopted.
2. That Council approve the issuance of Special Event Permits for the Burl's Creek Endless
Summer Concert Series conditional upon the receipt of the necessary approvals and
documentation required by the Township's Special Event By-law.
Carried.
7. Confirmation By -Law:
a) 2021-089: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, July 28, 2021.
Motion No. SC210728-6
Moved by Hough, Seconded by Greenlaw
Be it resolved that By -Law No. 2021-089: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, July 28, 2021 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, July 28, 2021.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC210728-7
Moved by Scott, Seconded by Keane
Be it resolved that we do now adjourn at 10:39 a.m.
Ma or, H.S. H g e
Carried.
Dep y Clerk, Janette Teeter
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