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06 23 2021 Council MinutesToivrrshiy of Proud Hrriia.U, H.rri,in,� Forme Wednesday, June 23, 2021 The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa (left @ 2:30 p.m.) Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough 10:31 a.m. Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Derek Witlib, Manager, Planning Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Michelle Jakobi, Acting Director, Environmental Services; Karla Musso-Garcia, Manager, Operations; Jenny Legget, Public Relations Officer/Communications; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, and Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Page 1 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. For the purpose of capturing the moment of reflection that was lost due to audio difficulties at the June 9, 2021 Council meeting, Councillor Scott presented verbatim the following moment of reflection, acknowledging that since the June 9, 2021 Council meeting the numbers had changed: "Thank you Your Worship, Since our last Council meeting there have been extremely troubling incidents that I would like my colleagues to give thought and prayer to during our moment of reflection. The 215 indigenous children's graves that were discovered in a British Columbia Residential School. And the 5 Muslim family members in London Ontario that were targeted due to hate, with 4 of them losing their lives. Incidents created through hate, racial intolerance and prejudice — we as Canadians are better than this. Zhawenim, Assalamu Alaikum, God bless." 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210623-1 Moved by Veitch, Seconded by Keane Be it resolved that the agenda for the Council meeting of Wednesday, June 23, 2021 be received and adopted. Carried. Page 2 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 3. Disclosure of Pecuniary Interest: None declared. 7. Public Meeting: a) Public Hearing, DS2021-096, Andria Leigh, Director, Development Services re: Minor Variance Application 2020-A-23 (revised), Mitchell & Alexandra Casey, 1751 Mount St. Louis Road East. The following correspondence was received: Township of Oro-Medonte, Building Division dated June 9, 2021; Nottawasaga Valley Conservation Authority dated June 21, 2021. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed application. A PowerPoint presentation was presented. The applicants were not present. Staff commented that no additional public registrations were received. Staff confirmed that no additional correspondence from the public was received during this meeting. There being no further comments or questions, the hearing adjourned. Motion No. C210623-2 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That DS2021-096, Andria Leigh, Director, Development Services re: Minor Variance Application 2020-A-23 (revised), Mitchell & Alexandra Casey, 1751 Mount St. Louis Road East be received and adopted. 2. That Minor Variance Application 2021-A-23 (Revised) by Mitchell and Alexandra Casey, specifically to permit a minimum interior side yard setback of 0.37 metres (1.22 feet South East Corner) and 0.44 metres (1.43 feet North East Corner) and a reduced common wall of 33% to the attached garage that is replacing the existing detached garage/sunroom, on lands municipally known as 1751 Mount St. Louis Road East, Township of Oro-Medonte, be approved, subject to the conditions as outlined in DS2021-096. 3. That the applicant be advised of Council's decision under the Secretary -Treasurer's signature. Carried. Page 3 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 10. Reports of Municipal Officers for Action: a) DS2021-087, Danielle Waters, Planner re: Zoning By-law Amendment Application 2021- ZBA-04 by Charlotte Rice, 8790 Highway 12 North [Refer to Item 17a)]. Motion No. C210623-3 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That DS2021-087, Danielle Waters, Planner re: Zoning By-law Amendment Application 2021-ZBA-04 by Charlotte Rice, 8790 Highway 12 North be received and adopted. 2. That Zoning By-law Amendment Application 2021-ZBA-04 by Charlotte Rice, specifically to rezone the subject lands from the "Residential One (R1) Zone" to the "Residential One Exception 329 (R1 *329) Zone" on Schedule Al to Zoning By-law No. 97-95, as amended, to permit an accessory apartment dwelling unit with a ground floor area of 48.0 square metres (517.0 square feet) within a detached accessory building, be approved. 3. That the appropriate draft By-law (By-law No. 2021-059) be brought forward for Council's consideration. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. 6. Recognition of Achievements: Mayor H.S. Hughes and members of Council recognized the following recipients: a) Nari Hwang re: Advocate for a Cleaner, Healthier Lake Simcoe. b) Taylor Liedtke, re: Fundraising Towards the Purchase of Dog Waste Bag Dispensers for our Community. c) John Crawford re: 2021 Oro-Medonte Citizen of the Year Award Recipient. d) Sheila Craig re: 2021 Ontario Senior of the Year Award Recipient. Motion No. C210623-4 Moved by Greenlaw, Seconded by Scott Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017- 165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. Page 4 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, June 9, 2021. b) Minutes of Special Council meeting held on Friday, June 11, 2021. c) Minutes of Heritage Committee meeting held on Monday, June 21, 2021 (to be distributed). Motion No. C210623-5 Moved by Scott, Seconded by DeSousa Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, June 9, 2021; and b) Special Council meeting held on Friday, June 11, 2021 be received and adopted as printed and circulated; and that the draft minutes of the c) Heritage Committee meeting held on Monday, June 21, 2021 be received. Motion No. C210623-6 Moved by Scott, Seconded by DeSousa Be it resolved 1. That, per Motion No. HC210621-5 of the Monday, June 21, 2021 Heritage Committee meeting re: Cultural Heritage Resource Evaluation Form, Request for Listing and Designation of Oro-Medonte RailTrail: • the Oro-Medonte RailTrail be listed and added to the Municipal Register of Municipal significant and/or cultural heritage properties; and • That staff proceed with obtaining a cultural heritage assessment for the Oro- Medonte RailTrail. 2. That the matter be returned to the Heritage Committee for their consideration. 8. Deputations/Presentations: None. Carried. Carried. Page 5 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 9. Open Forum: None. 10. Reports of Municipal Officers for Action: b) DS2021-93, Andy Karaiskakis, Senior Planner re: Telecommunication Tower— Andrew Robinson and Jason Robinson (Owners) and Canacre Ltd. (Agent), 6331 Line 3 North, Pre -Consultation Application 2021-PCA-06. Motion No. C210623-7 Moved by Veitch, Seconded by Keane Be it resolved 1. That DS2021-93, Andy Karaiskakis, Senior Planner re: Telecommunication Tower — Andrew Robinson and Jason Robinson (Owners) and Canacre Ltd. (Agent), 6331 Line 3 North, Pre -Consultation Application 2021-PCA-06 be received and adopted. 2. That Innovation, Science and Economic Development Canada (ISED) be advised that the Township of Oro-Medonte has no concerns and concurs with Canacre Ltd. proposed installation of a telecommunication tower to be located at 6331 Line 3 North. 3. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. c) OCS2021-13, Karla Musso-Garcia, Manager, Operations re: Sole Source Supply and Install of Fuel Facility and Fuel Management System for the South Yard. Motion No. C210623-8 Moved by Greenlaw, Seconded by DeSousa Be it resolved 1. That OCS2021-13, Karla Musso-Garcia, Manager, Operations re: Sole Source Supply and Install of Fuel Facility and Fuel Management System for the South Yard be received and adopted. 2. That Quotation #7719 from Comco Canada Inc. to complete the installation of a new fuel system at the South Yard and the removal of in -ground tanks at the North and South Yard in the amount of $135,681 plus HST be accepted. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidder be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 6 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. d) OCS2021-14, Shawn Binns, Director, Operations and Community Services re: 2021 Parks and Recreation Master Plan. Motion No. C210623-9 Moved by Keane, Seconded by Veitch Be it resolved 1. That OCS2021-14, Shawn Binns, Director, Operations and Community Services re: 2021 Parks and Recreation Master Plan be received and adopted. 2. That the contract for RFP OCS2021-008 be awarded to RC Strategies in the amount of $139,295 (excluding HST). 3. That the firms who responded to the Request for Proposals be thanked for their submissions and informed of Council's decision under the Director, Operations and Community Services' signature. Carried. e) CS2021-18, Yvonne Aubichon, Clerk re: Interim Integrity Commissioner Update (to be distributed) [Refer to Item 17d)]. Motion No. C210623-10 (Amendment) Moved by Scott, Seconded by DeSousa That staff be directed to forward the Council Code of Conduct to the Township's legal counsel Aird and Berlis for review and report back. Carried. Page 7 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. Motion No. C210623-11 Moved by Scott, Seconded by DeSousa Be it resolved 1. That CS2021-18, Yvonne Aubichon, Clerk re: Interim Integrity Commissioner Update be received and adopted. 2. That the necessary by-law to appoint John Ewart as the Interim Integrity Commissioner for the Township of Oro-Medonte commencing June 26, 2021 to December 31, 2021, with an option to extend to March 31, 2022, and if necessary an additional option to extend to March 31, 2023, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario be brought forward for Council's consideration; 3. That the Mayor and Clerk be authorized to execute the necessary Professional Services Agreement between The Township of Oro-Medonte and John Ewart for the provision of Interim Integrity Commissioner Services; and 4. That staff proceed with a Request For Proposal for Integrity Commissioner Services for the Township in accordance with the Purchasing and Tendering By-law, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario. 5. That staff be directed to forward the Council Code of Conduct to the Township's legal counsel Aird and Berlis for review and report back. Unanimously Carried as Amended. Recorded Vote Requested by Councillor Veitch Councillor Veitch Yea Councillor DeSousa Yea Councillor Greenlaw Yea Councillor Keane Yea Councillor Scott Yea Mayor H.S. Hughes Yea f) DS2021-95, Andria Leigh, Director, Development Services re: Proposed Changes to the Conservation Authorities Act —ERO Posting 019-2986. Motion No. C210623-12 Moved by DeSousa, Seconded by Keane Be it resolved 1. That DS2021-95, Andria Leigh, Director, Development Services re: Proposed Changes to the Conservation Authorities Act —ERO Posting 019-2986 be received and adopted. 2. That Council authorize Planning staff to make a submission through the Environmental Registry (019-2986) as generally outlined in DS2021-095 as the Township's submission in addition to any other comments received from Council. Carried. Page 8 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210623-13 Moved by Keane, Seconded by DeSousa Be it resolved that we do now go in Closed Session at 12:32 p.m. to discuss • Solicitor -client privilege (Cannabis). • Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))); and (Land Acquisition for Municipal Purposes). Carried. b) Motion to Rise and Report. Motion No. C210623-14 Moved by Scott, Seconded by Veitch Be it resolved that we do now Rise at 3:22 p.m. and Recess until 3:30 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re Solicitor -client privilege (Cannabis); d) Yvonne Aubichon, Clerk; and Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). e) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). Carried. Page 9 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. c) Robin Dunn, CAO re Solicitor -client privilege (Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Manager, Planning Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Shawn Binns, Director, Operations and Community Services, Jenny Legget, Public Relations Officer/Communications; Chris Williams, David Reiter, Laura Dean, Aird & Berlis LLP. Motion No. C210623-15 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the confidential verbal information and confidential memorandum correspondence dated June 22, 2021 from Aird & Berlis LLP and presented by Robin Dunn, CAO; Derek Witlib, Manager, Planning Services; Chris Williams, David Reiter and Laura Dean, Aird & Berlis LLP re: Solicitor -client privilege (Cannabis) be received. 2. That staff and legal counsel proceed as outlined. Councillor DeSousa left at this time. Carried. Page 10 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. d) Yvonne Aubichon, Clerk; and Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services. Motion No. C210623-16 Moved by Veitch, Seconded by Scott Be it resolved 1. That the additional confidential verbal information presented by Donna Hewitt, Director, Corporate Services be received. 2. That Confidential Report No. CS2021-17, Yvonne Aubichon, Clerk re: Acquisition/ Disposition of Land (the unopened road allowance located East of Line 7 South between Ridge Road and Lakeshore Road (PIN 58559-0077 (LT)) abutting property identified as ORO CON 8 W PT LOT 26 W; SUNNYSIDE PLAN 606 PT PARK; DRIVE LOTS 433 TO 445 RP;51 R42465 PART 1) be received and adopted; 3. That the lands described as (the unopened road allowance located East of Line 7 South between Ridge Road and Lakeshore Road (PIN 58559-0077 (LT)) be offered to the abutting property owners identified as ORO CON 8 W PT LOT 26 W; SUNNYSIDE PLAN 606 PT PARK; DRIVE LOTS 433 TO 445 RP;51 R42465 PART 1); with the exception of that half of the portion of unopened road allowance be offered to the abutting property owner(s) identified as CON 8 N PT LOT 26 (867 Line 7 South) and ORO CON 8 PT LOT 26 PLAN 606;PT PARK DRIVE AND RP;51 R37008 PART 1 (985 Line 7 South) abutting their respective properties at a cost of $.26 per square foot. 4. With all abutting owners including the property identified as CON 8 PT LOT 25 S OF CNR RP;51 R31087 PART 2 (837 Line 7 South) be provided a Right of Access over the entire unopened road allowance to be registered on title; 5. And that the applicant and abutting owners be advised of Council's decision under the Clerk's signature. Carried. Page 11 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. e) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief. Motion No. C210623-17 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That the confidential verbal information presented by Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes) be received. 2. That staff and legal counsel proceed as outlined. Carried. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. C210623-18 Moved by Veitch, Seconded by Greenlaw Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions. Carried. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Councillor Scott. 13.Announcements: None. Page 12 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Ward Boundary Review, Phase Two Survey - Open Until Friday, June 25, 2021; Select a Preferred Option in the Mapping Icon. 2. Township of Oro-Medonte, Office Closures Notice, Thursday, July 1 and Friday, July 2, 2021. b) County of Simcoe Releases: 1. Volatus Aerospace Accelerates Investment in Simcoe County; 2. County Increasing LINX Transit Services on Route 3 (Barrie to Orillia). Staff Recommendation: Receive for Information Only. c) Correspondence dated June 1, 2021 from Town of Fort Erie re: Capital Gains Tax on Primary Residence. Staff Recommendation: Receive, Support and Advise under the Mayor's Signature. d) Correspondence dated June 11, 2021 from the City of St. Catherines re: Lyme Disease Awareness Month. Staff Recommendation: Receive, Support, Advise under Mayor's Signature. e) Correspondence dated June 1, 2021 from Town of Halton Hills re: Elimination of Local Planning Appeal Tribunal (LPAT). Staff Recommendation: Receive for Information Only. Motion No. C210623-19 Moved by Scott, Seconded by Veitch Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Ward Boundary Review, Phase Two Survey - Open Until Friday, June 25, 2021; Select a Preferred Option in the Mapping Icon. 2. Township of Oro-Medonte, Office Closures Notice, Thursday, July 1 and Friday, July 2, 2021. b) County of Simcoe Releases: 1. Volatus Aerospace Accelerates Investment in Simcoe County; 2. County Increasing LINX Transit Services on Route 3 (Barrie to Orillia. Received for Information Only. Page 13 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. c) Correspondence dated June 1, 2021 from Town of Fort Erie re: Capital Gains Tax on Primary Residence. Received, Supported and Advised under the Mayor's Signature. d) Correspondence dated June 11, 2021 from the City of St. Catherines re: Lyme Disease Awareness Month. Received, Supported and Advised under the Mayor's Signature. e) Correspondence dated June 1, 2021 from Town of Halton Hills re: Elimination of Local Planning Appeal Tribunal (LPAT). Received for Information Only. Carried. 15. Communications/Petitions: None. 16. Notice of Motions: None. 17. By -Laws: a) 2021-059: A By-law to amend the zoning provisions which apply to lands at Plan 1128 Lot 3 (Orillia) Township of Oro-Medonte, 2021-ZBA-04 (Rice). b) 2021-070: A By-law to Remove the Holding symbol on lands described as follows: Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100 being Registered Plan 51 M-1195, Lots 1-9, Township of Oro-Medonte, County of Simcoe, PIN 58547-0168 (LT), Roll # 4346-010-004-22701. c) 2021-074: A By -Law to Amend By -Law No. 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). d) 2021-075: A By-law to repeal By-law 2017-162 and Appoint an Interim Integrity Commissioner for the Township of Oro-Medonte (to be distributed). Page 14 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. Motion No. C210623-20 Moved by Keane, Seconded by Greenlaw Be it resolved that a) 2021-059: A By-law to amend the zoning provisions which apply to lands at Plan 1128 Lot 3 (Orillia) Township of Oro-Medonte, 2021-ZBA-04 (Rice); b) 2021-070: A By-law to Remove the Holding symbol on lands described as follows: Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100 being Registered Plan 51 M-1195, Lots 1-9, Township of Oro-Medonte, County of Simcoe, PIN 58547-0168 (LT), Roll # 4346-010-004-22701; c) 2021-074: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law); d) 2021-075: A By-law to repeal By-law 2017-162 and Appoint an Interim Integrity Commissioner for the Township of Oro-Medonte; be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): IRonm 19.Confirmation By -Law: a) 2021-076: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 23, 2021. Motion No. C210623-21 Moved by Greenlaw, Seconded by Keane Be it resolved that By -Law No. 2021-076: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 23, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Council Meeting Minutes — Wednesday, June 23, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C210623-22 Moved by Veitch, Seconded by Scott Be it resolved that we do now adjourn at 3:55 p.m. Clerk�Yvonne Aubichon Carried. Page 16 of 16