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12 13 2023 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting ��` •� Wednesday, December 13, 2023 Township of 2:45 p.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] Page 1 of 241 Council Meeting Agenda - December 13, 2023 nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, Litigation affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49060). d) Robin Dunn, Litigation affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49569). 5. Minutes of Council and Committees: 7 - 27 a) Minutes of Heritage Committee meeting held on Monday, November 20, 2023. 11 20 2023 Heritage Committee Minutes Verbal Matters Form - Cemetery Signage Cemetery Signage Signage-Drafts Dev Eng Policies, Process and Design Standards - Signs 28 - 31 b) Minutes of Special Council meeting held on Wednesday, November 22, 2023. 11 22 2023 Special Council Meeting Minutes 32 - 39 c) Minutes of Council meeting held on Wednesday, November 22, 2023. 11 22 2023 Council Meeting Minutes 40 - 45 d) Minutes of Special Council meeting held on Thursday, November 30, 2023. Page 2 of 241 Council Meeting Agenda - December 13, 2023 11 30 2023 SpCouncil Minutes 6. Recognition of Achievements: 46 a) Correspondence dated September 29, 2023 from the Association of Ontario Road Supervisors (AORS) re Karla Musso-Garcia, Certified Road Supervisor - Intermediate Certification. Karla Musso-Garcia - AORS Certification 47 b) Correspondence dated September 29, 2023 from the Association of Ontario Road Supervisors (AORS) re Justin Metras, Certified Road Supervisor - Senior Certification. Justin Metras - AORS Certification 7. Public Meetings: None. 8. Deputations/Presentations: 48 - 65 a) 3:00 p.m. Presentation by Smith School of Business, Queen's University re: Staff Satisfaction Survey. Smith Business Consulting Final Presentation-Taking the Corporate Pulse Oro-Medonte 2023 66 - 83 b) Presentation by Erik Lockhart, Lockhart Facilitation, Smith School of Business, Queen's University re: Township of Oro-Medonte Corporate Strategic Plan 2024-2027, Final Draft. Oro-Medonte Strategy Deck December 2023 REPORT 84 - 117 c) 4:00 p.m. Deputation by Geoffrey Campbell, Managing Partner, Oro Station re: Update of the Oro Station Automotive Innovation Park. Deputation Form Oro Station Automotive Innovation Park 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 118 - 170 a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer and Richard Steiginga, Baker Tilly LLP re: 2022 Draft Consolidated Financial Page 3 of 241 Council Meeting Agenda - December 13, 2023 Statements. F12023-10 (Updated December 12/23) F12023-10 Appendix A - 2022 Draft Consolidated Financial Statements (Updated December 12/23) Oro-Medonte Council Presentation Baker Tilly - Comparative Analysis 171 - 189 b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer re: Proposed Amendments to Fees & Charges By-law. F12023-09 F12023-09 Appendix A - Administration Proposed Amendments to Fees & Charges By-law F12023-09 Appendix D - Recreation and Community Services Proposed Amendments to Fees & Charges By-law F12023-09 Appendix E - Planning Proposed Amendments to Fees & Charges By-law F12023-09 Appendix G - Communal Tile Proposed Amendments to Fees & Charges By-law F12023-09 Appendix I - Municipal Law Proposed Amendments to Fees & Charges By-law F12023-09 Appendix J - Drinking Water Proposed Amendments to Fees & Charges By-law 190 - 203 c) OCS2023-23, Brad Robinson, Coordinator, Infrastructure and Capital Projects re: Ontario Federation Snowmobile Clubs - Memorandum of Understanding Renewal. OCS2023-23 MOST-Oro-Medonte-MOU-Signed-2023-2025 ODSC-Oro-Medonte-Request for MOU-2023 SVC Letter to ORO council 20231114 0001 204 - 214 d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistantre: 2024 Conference Schedule for Council Members. CS 2023-27 CS 2023-27 Appendix A - 2023-057 By-law to Provide Remuneration and Expenses for Members of Council CS 2023-27 Appendix B- ROMA and OGRA Conference Fees 215 - 218 e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law 2022-051 [Refer to Item 18a)]. CS2023-30 Appendix A Draft By-law 2023-100 219 - 226 f) CS2023-31, Yvonne Aubichon, Clerk re: Sale and Disposition of Decommissioned Fire Halls CS2023-31 Appendix A to CS2023-31 Page 4 of 241 Council Meeting Agenda - December 13, 2023 12. Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Announcements: 15. Consent Agenda: 227 - 229 a) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 29, 2023. Staff Recommendation: Receive for Information Only. LSRCA 230 - 231 b) Minutes of Barrie Public Library Board meeting held on October 26, 2023. Staff Recommendation: Receive for Information Only. BPLB 232 - 238 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 27, 2023 and November 2023 Board Meeting Highlights. Staff Recommendation: Receive for Information Only. NVCA Minutes and Highlights 239 d) Correspondence dated December 4, 2023 from Orillia Public Library re: Township of Oro-Medonte Statistics: November, 2023. Staff Recommendation: Receive for Information Only. OPL 16. Communications/Petitions: None. 17. Notice of Motions: None. 18. By-Laws: 240 a) 2023-100: A By-law to amend By-law 2022-051 A By-law to Constitute and Appoint a Development Services Committe. 2023-100 Page 5 of 241 Council Meeting Agenda - December 13, 2023 19. Closed Session Items (Unfinished Items): 20. Confirmation By-Law: 241 a) 2023-102: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 13, 2023. 2023-102 Confirm, December 13 21. Adjournment: a) Motion to Adjourn. Page 6 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... The Township of Oro-Medonte Heritage Committee Meeting Minutes Township of Council Chambers Proud Hcritage,Exciting Future Monday, November 20, 2023 6:30 p.m. Present: Mayor Randy Greenlaw Councillor Lori Hutcheson Councillor Richard Schell Ruth Fountain Dorothy Moore . Kayla Thibeault Victoria Veenstra Anne Walker I Jessica Woodrow Staff Present: Catherine McCarroll, Senior Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Councillor Schell assumed the Chair and called the meeting to order. 1. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC231120-1 Moved by Moore, Seconded by Walker It is recommended that the agenda for the Heritage Committee meeting held on Monday, November 20, 2023 be received and approved. Carried. Page 1 of 4 Page 7 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Heritage Committee Minutes — Monday, November 20, 2023. 2. Disclosure of Pecuniary Interest: None. 3. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on October 16, 2023. Motion No. HC231120-2 Moved by Fountain, Seconded by Thibeault It is recommended that the draft minutes of the Heritage Committee meeting held on Monday, October 16, 2023 be received and approved as printed and circulated. Carried. 4. Communications: a) Correspondence from Community Heritage Ontario (CHO) re: Fall 2023 Quarterly Newsletter. Motion No. HC231120-3 Moved by Veenstra, Seconded by Woodrow It is recommended that the correspondence from Community Heritage Ontario (CHO) re: Fall 2023 Quarterly Newsletter be received. Carried. Page 2 of 4 Page 8 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Heritage Committee Minutes — Monday, November 20, 2023. 5. Reports of Members of Committee/Municipal Officers: a) Committee Member Dorothy Moore re: Cemetery Signage. Confidential correspondence was distributed under separate cover. Motion No. HC231120-4 Moved by Moore, Seconded by Fountain It is recommended 1 . That the information presented by Committee Member Dorothy Moore and Catherine McCarroll, Senior Planner re: Cemetery Signage be received. 2. That it is recommended to Council that the style of the signage, as amended to include the CIRCA date and, as presented by the Committee, be approved for four (4) 20 x 30 signs for the following: 1 . "Valley View Cemetery Private property, no trespassing." 2. "Moon Private Cemetery Maintained by the Township of Oro-Medonte" 3. "Rugby Cemetery Maintained by the Township of Oro-Medonte" 4. "Abandoned Cemetery Maintained by the Township of Oro-Medonte" 3. That the quote from Sign One be approved. 4. And, to ensure savings, the signs be procured by the end of 2023 ($4,703.20). Carried. b) Catherine McCarroll, Senior Planner re: Bayview Memorial Park Cairn. Motion No. HC231120-5 Moved by Walker, Seconded by Veenstra It is recommended 1 . That the verbal information presented by Catherine McCarroll, Senior Planner re: Bayview Memorial Park Cairn be received. 2. That the matter be brought back to a future Committee meeting after additional research is done. Carried. Page 3 of 4 Page 9 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Heritage Committee Minutes — Monday, November 20, 2023. c) Catherine McCarroll, Senior Planner re: Municipal Register - 53 Line 15 South. Motion No. HC231120-6 Moved by Thibeault, Seconded by Fountain It is recommended 1 . That the information presented by Catherine McCarroll, Senior Planner re: Municipal Register - 53 Line 15 South be received. 2. That the Committee members review and bring back to a future meeting, designation consideration, with the following information: • Criteria set out in O. Reg. 9/06; • Statement of cultural heritage value; • List of the heritage attributes to be preserved. Carried. d) Catherine McCarroll, Senior Planner re: Heritage Committee Updates. Motion No. HC231120-7 Moved by Woodrow, Seconded by Walker It is recommended that the verbal information presented by Catherine McCarroll, Senior Planner re: Heritage Committee Updates be received. Carried. 6. Next Meeting Date: January 15, 2024. 7. Adjournment: a) Motion to Adjourn. Motion No. HC231120-8 Moved by Thibeault, Seconded by Veenstra It is recommended that we do now adjourn at 7:55 p.m. Carried. Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk Page 4 of 4 Page 10 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Verbal Matters (Section 13.3 of Township's Touneshipof Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Dorothy Moore Item Number/Name: Cemetery Signage Meeting Date: November 20, 2023 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee XHeritage Committee Human Resources Committee Cemetery sign quotes were obtained from: • Fontasy Sign & Display Inc.; • Sign One Designs & Signs; and, • Curbex. The quotes include: • Prices for a 20" x 30" sign • Prices for a 46" x 40" sign (Approximately the same size as Leigh's Corners) • Posts • Installation Page 11 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Leigh's Corners Cemetery Sign (540 Line 12 North) Est. 1840 J � / Maine—d by she ig N_.. Measurements for the Leigh's Corners Cemetery Sign 5� Page 12 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Rugby Cemetery (1933 Old Barrie Road East) >t Page 13 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Rugby Cemetery looking east along Old Barrie Road East 4 i x ;<d Y 4 - b yF c y+.L�. :p Page 14 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Abandoned Cemetery (East of 610 Old Barrie Road West) w : 1,rig 4; ti Looking west along Old Barrie Road West, in front of the Abandoned Cemetery Y.« y; - f Page 15 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Looking east along Old Barrie Road West, in front of the Abandoned Cemetery d a Aerial Imagery of the Abandoned Cemetery LOT 11 o SON 6 C ` t . Page 16 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Abandoned Cemetery— Looking East along Old Barrie Road West -ram Y 6 h s r Abandoned Cemete — Lookin North across Old Barrie Road West a �i Page 17 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Valley View Cemetery— Looking southwest -pw; r Old Photos of Valley View Cemetery IF Igo 7 y yj t r • 1 Oil Page 18 of 241 r N s f` L ff _ 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Knox Presbyterian Church Sign (Example of a 30" wide sign) } - s k. •"' �`".fin� }�'�T ., Page 20 of 241 .a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Township of Proud Heritage, Exciting Future Moon Prievate Cemetery Maintained by the Township of Oro-Medonte 1 1 . • • • • • • • . • • 1 Township of Proud Heritage, Exciting Future Rugby Cemetery Maintained by the Township of Oro-Medonte 1 1 . • • • • • • • . • • 1 Township of Proud Heritage, Exciting Future Abandoned Cemetery Maintained by the Township of Oro-Medonte Township of Proud Heritage, Exciting Future Formerly W*11berforce Street 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... 0 N � cn o z Ld a ._ W ° E w E Q '> E 0 ° o U) N L 00 o T U o o O E 0 c) .o E Z E Q ° O E ° 6° � ° O 0 �- O U Q ® Q Q ° o o o N o (-n 0 J EL- � ° �' ° Q o Cn o Q o m Q ° o ° a W � w o E �° ° n m (0)o Cn'm Q 1 LLI 0 0 Z ~ W CD cn O m C Z o zQ U 0 0 z E � a_ J O o Q o Q w � m o 0 � w � x o U o w w O O o 01 0-° LL- w 6 � 0 O O C9 U x LLI Z 10 cn Z Z CD Z - 0 10 Z LLJ U) _ 0 W W LLI � III Q 0 m �Nw Q Ln � � � xm W m 0 0 wo ° WT g U) N 0 Q ° W � o 0 0 0 w9L'0 z e' Page 26 of 241 5.a) Minutes of Heritage Committee meeting held on Monday, November 20, ... Q ocn o N Z .r(jo s w W J m H Q t] U o z -4 J LQ 0 s 5 F g z LQo m m m ~ 4 N ® 0 ■ ■ W z o U� z U w CD _ p� Un E� C�C rn 0 Y CD ❑ '9 d 0 g SON M 7 � Z Q 0 � o U a L I � w o z Page 27 of 241 5.b) Minutes of Special Council meeting held on Wednesday, November 22, ... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, November 22, 2023 12:00 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor David Clark Councillor Richard Schell (arrived @ 12:21 p.m.) Councillor Robert Young Regrets Councillor John Bard Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Michelle Jakobi, Director, Environmental Services; Jenny Legget, Public Relations Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our Page 1 of 4 Page 28 of 241 5.b) Minutes of Special Council meeting held on Wednesday, November 22, ... Special Council Minutes — Wednesday, November 22, 2023 commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC231122-1 Moved by Lavoie, Seconded by Hutcheson Be it resolved that the agenda for the Special Council meeting of Wednesday, November 22, 2023 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum: None. 5. Reports from Municipal Service Corporation Officers For Action: a) MSC2023-01 , Michelle Jakobi, Chief Operating Officer; Robin Dunn, Chief Executive Officer re: Municipal Drinking Water Rates 2024-2028 (Water Financial Plan). Oscar Poloni, KPMG LLP, presented a PowerPoint presentation with respect to Items 5a) and 5b). Motion No. SC231122-2 Moved by Clark, Seconded by Schell Be it resolved 1 . That MSC2023-01 , Michelle Jakobi, Chief Operating Officer; Robin Dunn, Chief Executive Officer re: Municipal Drinking Water Rates 2024-2028 (Water Financial Plan) and the Water Financial Plan, dated October 23, 2023 prepared by KPMG LLP be received and endorsed. 2. That municipal drinking water rates for 2024-2028, as identified in MSC2023-01 be endorsed. 3. And that, the Shareholder recommend Council consider an amended Schedule J of the Township's Fees and Charges By-law 2021-130 to identify a five (5)-year municipal drinking water rate. Carried. Page 2 of 4 Page 29 of 241 5.b) Minutes of Special Council meeting held on Wednesday, November 22, ... Special Council Minutes — Wednesday, November 22, 2023 b) MSC2023-02, Michelle Jakobi, Chief Operating Officer; Robin Dunn, Chief Executive Officer re: Municipal Communal Tile Rates 2024-2028 (Communal Tile Financial Plan). Motion No. SC231122-3 Moved by Young, Seconded by Clark Be it resolved 1 . That MSC2023-02, Michelle Jakobi, Chief Operating Officer; Robin Dunn, Chief Executive Officer re: Municipal Communal Tile Rates 2024-2028 (Communal Tile Financial Plan) and the Communal Tile Financial Plan, dated October 23, 2023 prepared by KPMG LLP be received and endorsed. 2. That Municipal Communal tile rates for 2024-2028, as identified in MSC2023-02 be endorsed. 3. And that, the Shareholder recommend Council consider an amended Schedule G of the Township's Fees and Charges By-law 2021-130 to identify a five (5)-year municipal communal tile rate. Carried. 6. Confirmation By-Law: a) By-Law No. 2023-098: Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, November 22, 2023. Motion No. SC231122-4 Moved by Schell, Seconded by Lavoie Be it resolved that By-Law No. 2023-098: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, November 22, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 30 of 241 5.b) Minutes of Special Council meeting held on Wednesday, November 22, ... Special Council Minutes — Wednesday, November 22, 2023 7. Adjournment: a) Motion to Adjourn. Motion No. SC231122-5 Moved by Hutcheson, Seconded by Young Be it resolved that we do now adjourn at 12:45 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon 1% Page 4 of 4 Page 31 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, November 22, 2023 1:30 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Nelly Morrow, Director, Finance/Chief Financial Officer; Michelle Jakobi, Director, Environmental Services; George Vadeboncoeur, Interim Director, Development Services; Karla Musso- Garcia, Manager, Operations; Roz Llewellyn, Manager, Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk ; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the Page 1 of 8 Page 32 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C231122-1 Moved by Hutcheson, Seconded by Schell Be it resolved that the agenda for the Council meeting of Wednesday, November 22, 2023 be received and adopted. Carried. Motion No. C231122-2 Moved by Young, Seconded by Lavoie Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None. 4. Closed Session Items: None. Page 2 of 8 Page 33 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 16.Communications/Petitions: a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report. John Ewart was available at this time to present his report and respond to questions from Council. Motion No. C231122-3 Moved by Lavoie, Seconded by Young Be it resolved 1 . That the report dated November 14, 2023 from John Ewart, Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report be received and adopted. 2. That Council supports the sanctions outlined in the Integrity Commissioners Report as follows: a. The member be subject to a reprimand; b. That the Treasurer be directed to suspend pay for sixty (60) days of compensation pay for the member of Council commencing with the next pay period following the passing of this resolution. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on November 8, 2023. b) Minutes of Joint Accessibility Advisory Committee meeting held on October 19, 2023. Motion No. C231122-4 Moved by Clark, Seconded by Young Be it resolved that the draft a) Minutes of the Council meeting held on Wednesday, November 8, 2023 be received and adopted as printed and circulated, and that the draft b) Minutes of Joint Accessibility Advisory Committee meeting held on October 19, 2023 be received. Carried. Page 3 of 8 Page 34 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 6. Recognition of Achievements: None. 7. Public Meetings: None. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: None. 11.Reports of Municipal Officers for Action: b) OCS2023-19, Karla Musso-Garcia, Manager, Operations re: Pride Asphalt Markings. Motion No. C231122-5 Moved by Clark, Seconded by Bard Be it resolved 1 . That OCS2023-19, Karla Musso-Garcia, Manager, Operations re: Pride Asphalt Markings be received and adopted. 2. That Council approve the installation of pride markings at a location listed as: 2a. Line 4 / Highland Drive— Pedestrian Crosswalk. 3. And that additional allocation of$6,000 for materials to complete the installation be included in the 2024/25 Operations and Community Services' budget. 4. That staff be further directed to await the completion of construction of the new school/community centre at Line 4/Highland Drive — Pedestrian Crosswalk. Carried. Page 4 of 8 Page 35 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 c) OCS2023-20, Roz Llewellyn, Manager, Community Services re: Community Halls - Future Direction. Motion No. C231122-6 Moved by Hutcheson, Seconded by Clark Be it resolved 1 . That OCS2023-20, Roz Llewellyn, Manager, Community Services re: Community Halls - Future Direction be received and adopted. 2. That the Community Halls be required to submit annual business plans, to be developed in 2024 for implementation as part of the 2025-2026 budget deliberations. 3. That the Community Hall Boards funding policy be amended to reflect the current practice for the division of operating costs and requirement for annual business plans and that capital expenditures continue to be addressed through partnerships with the Hall Boards with contributions to be determined through the annual budgeting process. 4. That the prior direction to pursue a lease with Edgar Hall Board be withdrawn, and the Edgar Hall Board continue to operate the same as the other Township Community Halls. 5. That effective immediately the Community Halls be no longer permitted as designated properties for Special Occasion Permits/Liquor Licenses events and that the Township's Municipal Alcohol Policy be amended accordingly. 6. That the rental agreement with Brookstone Academy be terminated at the end of this school year (June 2024) to facilitate full community access and that Brookstone Academy be advised accordingly. Carried. 8. Deputations/Presentations: a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September 2023) Statistic Update. Motion No. C231122-7 Moved by Young, Seconded by Schell Be it resolved that the information presented by Inspector Coyer Yateman, Detachment Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September 2023) Statistic Update be received. Carried. Page 5 of 8 Page 36 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 11.Reports of Municipal Officers for Action: a) OCS2023-21 , Shawn Binns, Director, Operations & Community Services re: 2023 Boots and Hearts Review. Sgt. Lisa Rotar presented a PowerPoint presentation. Motion No. C231122-8 Moved by Bard, Seconded by Lavoie Be it resolved that the information presented by Sgt. Lisa Rotar, Orillia Detachment, Ontario Provincial Police (OPP) re: The 2023 Boots and Hearts Summary of Costs be received. Carried. Motion No. C231122-9 Moved by Lavoie, Seconded by Hutcheson Be it resolved 1 . That OCS2023-21, Shawn Binns, Director, Operations & Community Services re: 2023 Boots and Hearts Review be received and adopted. 2. That staff negotiate a cost recovery reconciliation for the 2023 Boots and Hearts Township policing cost impacts with Burl's Creek. 3. It is further recommended that a model for consistent policy application be developed, with the assistance of the OPP, for the cost recovery directly associated with Special Events across the Township for Council's consideration prior to 2024 events. Carried. 12.Reports of Municipal Officers for Information Only: None. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following member of Council provided updates: Councillor Hutcheson. Page 6 of 8 Page 37 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 14.Announcements: The following members of Council provided announcements: Councillors Hutcheson, Bard, and Young. 15.Consent Agenda: a) Severn Sound Environmental Association re: Annual Report for 2022; and 2023 3rd Quarter (July 1 - September 30) Report/Update. Staff Recommendation: Receive for Information Only. b) Correspondence dated November 5, 2023 from Orillia Public Library re: Township of Oro-Medonte Statistics: October 2023. Staff Recommendation: Receive for Information Only. Motion No. C231122-10 IN�#� Moved by Bard, Seconded by Lavoie Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Severn Sound Environmental Association re: Annual Report for 2022; and 2023 3rd Quarter (July 1 - September 30) Report/Update. Received for Information Only. b) Correspondence dated November 5, 2023 from Orillia Public Library re: Township of Oro- Medonte Statistics: October 2023. Received for Information Only. Carried. 17.Notice of Motions: None. 18.By-Laws: None. 19.Closed Session Items (Unfinished Items): None. Page 7 of 8 Page 38 of 241 5.c) Minutes of Council meeting held on Wednesday, November 22, 2023. Council Meeting Minutes — Wednesday, November 22, 2023 20.Confirmation By-Law: a) 2023-097: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 22, 2023. Motion No. C231122-11 Moved by Schell, Seconded by Young Be it resolved that By-Law No. 2023-097: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 22, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 21.Adjournment: a) Motion to Adjourn. Motion No. C231122-12 Moved by Lavoie, Seconded by Bard Be it resolved that we do now adjourn at 4:10 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 8 of 8 Page 39 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Thursday, November 30, 2023 2:55 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard .0 Councillor Richard Schell Councillor Robert Young Regrets: Councillor David Clark Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Tamara Obee, Director, Human Resources; Michelle Jakobi, Director, Environmental Services; George Vadeboncoeur, Interim Director, Development Services All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our Page 1 of 6 Page 40 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... Special Council Minutes — Thursday, November 30, 2023 commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC231130-1 Moved by Schell, Seconded by Hutcheson Be it resolved that the agenda for the Special Council meeting of Thursday, November 30, 2023 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Schell declared a conflict of interest on Item 4d) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor Schell indicated he owns and operates a legal short term rental. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC231130-2 Moved by Hutcheson, Seconded by Lavoie Be it resolved that we do now go in Closed Session at 3:00 p.m. to discuss solicitor-client privilege; Litigation affecting the municipality (Cannabis), (Short-Term Rentals), (Zone 1 Water); Carried. Page 2 of 6 Page 41 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... Special Council Minutes — Thursday, November 30, 2023 b) Motion to Rise and Report. Motion No. SC231130-3 Moved by Lavoie, Seconded by Bard Be it resolved that we do now Rise at 4:06 p.m. and Report on the Closed Session Item 4 c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water). Carried. c) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis LLP. Motion No. SC231130-4 Moved by Hutcheson, Seconded by Young Be it resolved 1. That the confidential correspondence from Aird & Berlis LLP and presented by Robin Dunn, CAO and legal counsel, Aird & Belis LLP, re: Solicitor-client privilege; Litigation affecting the municipality (Cannabis) be received. 2. That staff and legal counsel proceed as directed by Council. IN# Carried. Page 3 of 6 Page 42 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... Special Council Minutes — Thursday, November 30, 2023 d) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)). Councillor Schell declared a conflict of interest on Item 4d) Robin Dunn, CAO re: Solicitor- client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor Schell indicated he owns and operates a legal short term rental. Councillor Schell left the room and did not participate in the discussion or vote on this item. The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis LLP. Motion No. SC231130-5 Moved by Young, Seconded by Lavoie Be it resolved 1. That the confidential correspondence from Aird & Berlis and presented by Robin Dunn, CAO; and legal counsel, Aird & Belis LLP, re: Solicitor-client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) be received. 2. That staff and legal counsel continue to proceed as directed. Carried. e) Robin Dunn, CAO re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis LLP. Motion No. SC231130-6 Moved by Bard, Seconded by Young Be it resolved 1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel, Aird & Berlis LLP, re: Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Page 4 of 6 Page 43 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... Special Council Minutes — Thursday, November 30, 2023 5. Deputations/Presentations: a) Erik Lockhart, Lockhart Facilitation, Smith School of Business, Queen's University re: Township of Oro-Medonte Corporate Strategic Plan Workshop 2024-2027. Motion No. SC231130-7 Moved by Bard, Seconded by Schell Be it resolved that the presentation by Erik Lockhart, Lockhart Facilitation, Smith School of Business, Queen's University re: Township of Oro-Medonte Corporate Strategic Plan Workshop 2024-2027 be received. Carried. 6. Identification From the Public of an Agenda Item of Interest: None. 7. Open Forum: None. 8. Confirmation By-Law: a) 2023-099: Being a by-law to Confirm the Proceedings of the Special Council Meeting held on Thursday, November 30, 2023. Motion No. SC231130-8 Moved by Young, Seconded by Lavoie Be it resolved that By-Law No. 2023-099: Being a by-law to confirm the proceedings of the Special Council meeting held on Thursday, November 30, 2023 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 5 of 6 Page 44 of 241 5.d) Minutes of Special Council meeting held on Thursday, November 30, 2... Special Council Minutes — Thursday, November 30, 2023 9. Adjournment: a) Motion to Adjourn. Motion No. SC231130-9 Moved by Bard, Seconded by Schell Be it resolved that we do now adjourn at 6:07 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 6 of 6 Page 45 of 241 6.a) Correspondence dated September 29, 2023 from the Association of OntJ AORS ... PROMOTING KNOWLEDGE. PURSUING EXCELLENCE. September 29, 2023 Township of Oro-Medonte Attn: Mayor Randy Greenlaw 148 Line 7 South Oro-Medonte, ON LOL 2EO Attention:Mayor Randy Greenlaw and Council Re: Karla Musso-Garcia CRS-I Dear Mayor and Council Members: On behalf of the Association of Ontario Road Supervisors (AORS), I would like to congratulate your employee, Karla Musso-Garcia for her recent Certified Road Supervisor-Intermediate certification. As well,thank you for supporting your employee and we encourage you to publicly acknowledge this achievement. AORS has been serving public works professionals since 1961. In 1996 AORS was granted—by Provincial Legislation—the exclusive right to use the designation `Certified Road Supervisor' (CRS). The four levels of Certification--Associate, CRS, Intermediate and Senior—have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and we would certainly encourage your employee to do so. Certification is important for your Municipality because it increases corporate'professionalism',accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council and public more effectively. HORS is committed to the training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. Thank you again for supporting AORS and for helping us meet our objectives. Yours truly, John Maheu, M.ASc., P.Eng. Executive Director cc. Karla Musso-Garcia CRS-1 268 maiden Lane,suite 206,P.O.Box 2669,St.Marys,ON WX 1A4 Page 46 of 241 Tel:226.661,2002•Fax:226.661.2003 a admingaors.on.ca•wmaors.on.ca 6.b) Correspondence dated September 29, 2023 from the Association of Ont... ORS PROMOTING KNOWLEDGE. PURSUING EXCELLENCE September 29,'2023 Township of Oro-Medonte Attn: Mayor Randy Greenlaw 148 Line 7 South Oro-Medonte, ON LOL 2EO Attention:Mayor Randy Green law and Council Re: Justin Metras CRS-S Dear Mayor and Council Members: On behalf of the Association of Ontario Road Supervisors (AORS), I would like to congratulate your employee, Justin Metras for his recent Certified Road Supervisor-Senior certification. As well,thank you for supporting your employee and we encourage you to publicly acknowledge this achievement. AORS has been serving public works professionals since 1961. In 1996 AORS was granted—by provincial Legislation—the exclusive right to use the designation `Certified Road Supervisor' (CRS). The four levels of Certification—Associate,CRS, Intermediate and Senior—have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and we would certainly encourage your employee to do so. Certification is important for your Municipality because it increases corporate `professionalism', accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council and public more effectively. HORS is committed to the training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. Thank you again for supporting AORS and for helping us meet our objectives. Yours truly, John Maheu, M.A.Sc., p.Eng. Executive Director cc. Justin Metras CRS-S 268 Maiden Lane,Smite 206,RO.Box 2669,St Marys,ON NU 1A4 Tel:226.661.2002•Fax:226.661.2003•admin@aors.on.ca•www.aors.oRa9e 47 of 241 • `,J `: } Que E� f' aD LU Q O If vt m 't ol 17 P} of rJ') m U a 8.a) 3:00 p.m. Presentation by Smith School of Business, Queen's Univers... V i f� C voi s O O � � N CO .O 0 .� O *�' N O � N U 4, O U O s m Q N U O O s V a O i U O CO � � +�.+ O O � N O E E > � N (n D: N i O O L Page 49 of 241 o� � o ■ � � O �.r a fn � •i c6 � W c - s O 0 0 y m 1 1 • 8.a) :00 p.m. Presentation by Smith School of Business, Queen's Univers... • 1 • 1 Page • of 241 8.a) 3:00 p.m. Presentation by Smith School of Business, Queen's Univers... 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N r ii M a ii = C� — a w Q cn w O 0 t }' p 0 = otS = O > L- O 4- j L6 ch Cf) 0 Lu 0 > 2 Y "mO L N ~ O v �O • • O >1 O > _ N y �c •> to i O O � ,d � m � m v� • V� r_ G d O ii v) `1 L) LL 0 -0 O am W LPL Od CL CL O j 3 0 O c Q p v •> cu E x N >> u V � L a ca C i i V m 0- M U) CW by of 241 Q 8.c) 4.00 p.m. Deputation by Geoffrey Campbell, Managing Partner, Oro St... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: Friday, November 17, 2023 12:04 PM To: Participation <participation@oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: D2COED18-9BE1-4375-81A2-043D2C824599 Numeric Response ID: 1088529 Response GUID: CB641 DC9-5B35-439B-80E6-CD402B1 BOCB1 Survey Start Date: Friday, 17 November 2023 11:51:44 Survey Completed Date: Friday, 17 November 2023 12:03:52 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (D D/M M/YYYY) 06/12/2023 regarding agenda item number e.g. 11 a NA I will be participating on my own behalf Select method of attendance Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom link. In-Person Contact Information Page 84 of 241 8.c) 4.00 p.m. Deputation by Geoffrey Campbell, Managing Partner, Oro St... Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Geoffrey Campbell Address 465 Line 7 North, Oro-Medonte Email Phone Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Geoffrey Campbell, Managing Partner of Oro Station providing a project overview to the new council including update on progress and status of the project. I will be providing a: PowerPoint Presentation Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Reason why this deputation/presentation is important to Council and to the municipality: Oro Station is a significant industrial and employment in the region, located on the Lake Simcoe Regional Economic Employment land. 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Q 1'q •' li r� sire w 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... +1 a U a -0 -a C O C a O O O 1 C L CO U Z O O U O O O L >- O C C O L O 7 j, a M O `� OU E t`a in >, 7 r�6 O +`, E 0 Q C a 4-1 hoc: di M C- > V O o a � ra tion ++, c L CC O o O r U T to ca m w a E: m > fl o0 O 00 _ i a U 7 Un bA O LU L M ^ O o NC O CL o z � C U p a ^ O CA 7 U .� C o M > 0 +� a c — s a n3 Q U Z5 O OL j Oi L Sa1]Q 0 Oa- +' O - � +, aO OC C>LL a U + +' a tw _ > ai O a C a aO += + U O — U +� 7 v7 L C a 0 L N +, a H a a p 0 ra CUA CL +� L > O +� O n ra L Ln CL >' a fl Q U c 0 U L L a a�i > Ln +� o L L _a fl tin s �, a CL c +� ra } +' +, c � U -0 o0 a 0 o n3 '� c ° c � ra o a M (A 0 U a c a 'L h0 -0 U '^ o a 0 c a m ra +° a ry L a 0 U U C > p +� C c -0 > C c Z3 > a s a 0 fl- L — O ra 0 > C U a Q > O -0 c U C O ra ai m N CL O +� 0 -0 'uA C E a aj a 0 0 ra a a M N 0 0 —CD — — a ai N t 'U v 7 OD a O + U + LL O a � aA a v� a C ro a o a >O l L Q a C 0 0 L vi tL� F- a t L L o t o tw 0 s U n3 Li fl ~ ai zv � >, a i oF > v s Oa L v O0O v _ ? v fl- +- 0 N >CL o c CL CU nLU z 0 Mz° C a w o v W —Jn o C 'c � H > (D > U u � ra •fl o O O +a'aCo C �00 V U w +� c wCz + 0o + O tLc C > CL o a a L c � o� = E � +' D UU a a Q cn U vaUC a s ra Ar q 0 0 76.. / o W ary) x o w °a a ' b r W � 0 �- m NLU z All w Q E N L, F- o Y o a � a 9 � ♦ Q `t PQ LU LU r LU r • a j A 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... O C 0 _ aJ a- O O • L L 0 fu O 4�— E to O O 0� U O O > O a) U U Lp z a) rl a. L Ln a) in Q- a- O L (6 -c N Q to Q. E O t U >- a) O L O Q U W J Old (6 Q O � (6 4-1 = bn (6 4-+ E > � O O O lLr)D 1 m O >, � L Q c oN '� L Oc �_ o CU � U L v) w O J N O W O c 0 Q Q v O Dc ib O '� fu (13 CU �o U Ln (D t U (B . a) 4" N > U M �W�// O O 4 Q OJ (D a) L W 00 � U � 00 E U O 03: U (a w L- O L Q U (.0aJ O_ a1 L- O U O ~ fu N Z 0 . L 4- m w Ln ruO cn aJ o M o Q ( Z) (a =W a x x sOC ro CL LL � w a) U U U U U O a J r a I 'i f �i II ,;n ' f e � i 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... ICU U 4-r Q L ai .— VI v C L r E aj LObn oJ _C C fu V) u - a� �o O > OL � U U L O 4-r O O O -0 M C = O OJ O ICU :E O E � aJ O — w +' 4-1 a) � ?� Ln O O L Cn v •N U L a) - L.. to �, _ O O O O Q S M M � b,0 U a J U o a U o U O O M .L L Q i5 cn 4 OJ U OUJ O `� O U +' aJ O aj L 4- OJ d O O aJ J } O + ' O � L 0 a-J aJ O OJ >C to 4- O L O +J O W +J Q) t� U `� �n a) O �O O !E a.) vi i U L O Q 0_ w L fu bA O U Z O O Q O �p > aJ +� E � � 2 L , U O Z L'1 � � cn t 1 +J a� L 4-J +J F- a/ • a r � w3 o a) U (D o o Ifu v a� O a oC N Q u z o a' � U } �_ o 0 a ° ° = v oO E E w > > > Z w Q Ln � LU � z a, ai z • tL � ` F ` 1 e 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... aJ L (10 O O\ Z' a--+ Q � FL r-I vi J aJ pZj a) E cn N L ?� U U -0 aJ aj Q 0- N Q D � O .- L U o a aJ rw � L o = 0 5 Q V) U E � +j O iJ U OO O (6 L U cn th _O Ln — U }�—, vi aJ N U � �A C w U O 0 aJ 'i a--I � Q Ero Q L c� OU CL L � o O J X X U ra Q U aJ L L O � 0- 0 0 a =3 aJ LL LU CC LJ �O Q X J V) w qA U W c� H OJ .� Q m coV U aJ aj " O a L z `� O c- 2 O � J Q M aJ U d O aJ O 1O ° 'i U I l I j lA+z_.Deputation&Geoffrey Campbell,Managing Partner,Oro«. & E aj / § N u % 2 : u 2 e E g / § § CU § + E / � > \ \ 7 ƒ / § y L- �\ u a)E � 2 / § E � u & x % 2 d g U - § w ° U ' g $ � - § U § E � � / 13-0 2 - m w \ - / 2 0 - E / % \ � O g o " 7 g R U ® k [ $ aj « y ® � o 2 \ � ± L k > m / ro w k U) Ln U % Ln e § : ° y - 3 M w g \ E _ = o ° j / o o ± cl� ? § j / � 0 0 2 E E \ � / .\ � M > k \ § / } w 0 cu \ \ > Q < w _ » w w « @ � w U g » « « w ƒ , . . , . . , , . . , n V) - � ! �^ \ .. / . 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... V v � +' O U 0 � L aj a) Q CZ U C � N _ Lna1 � Ln a) bA (6 E C Lnra O 3 bA O i O O (U6 bn E Ln Q aU.l c O aj c 0 >- -4-r O _� •� W bA vt bA C *' > > C c + L O U O L C ate, aci O > v� O LbI� Q -0 O qa O ra Y O aj bD W Ln [0 c c L1 O O U O E .c c O U U E Ln Ln c: -aa) bA .� ELa Ln a c: i= V) O S= M >_ >. O +1 O C aj M O M to bA r6 bA (D bD u1 c aj O `n O .� E O b L c c a CC Ln .L U O O a +, +, a1 O bA r6 a1 + vi O aj aJ O w Q) L f6 c6 a) O LV1 aJ (6 L � O 3= L U Ln a1 aj Iz C6 U O O O- U N z � v aj c Q w o o Q o O _ Q) CQ = L L ra (6 +' U Q > O +' O O — t -0 O a) aJ (n ._ Z � a U +� E > C Q Q L L a! L L t w O U O M M O Q) w v) v) O U c � E E E > L O b L O O Q O O c CID ° = Na O 1 C QU cu O 4- + � c L O O -0 D a off a > w L� Ln aN o QO -0 a d • • • • • • • • • • • • • • W O l6 r6 O Q J r C a � 4 �O UII r, � i y r. ppp now •�, - � '`fir,•.� -. VI ' • 44 a �90:,,,- Q LU B v - "z 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... ar to c o0 y m Y c '>_ 00 c ° c o n ° 'c o c E w O w 3 O"V N y O 'u d c N = v - . C 0 c L 3 u - N- C! 0/ c 3 O m a °° ,°c, 0 u 3 N m 0 3 u u m Y cC O c V] O ._ O. c 3 m G f0 <0 0 -0 b0CL all - E c N 3 r!1 O O v 3 y C m w Ou vOi E c Y 0 > u 3 O c c m U C O u O E O Y CL y N c (O c M v c CL c N N W O y Y 0/ O. O O E m M O E M w U Q O. 0 C 0 O u O O O C N `LL m 'O O m N a a c N `m c ° o -MO ° > v m uai .--i w - O c c c u `w U r0 m O n ,� c o W > 3 >L f�0 � O N 01 "=O l0 E O c u u° £ '� Q° O UU E O y W rnv ° E mom° C O 30 O Y y0 Q O r+ c 0 c E mvv o E9r E C W. �y. 3 0 ° L c {i E "3 N E, > o " a ar c w v a _ o v 0 — ,� ° o C- 00 u s m w O arm c 01 (u o a y C by c c 0 'c c d.O N p Od f0 u O - C ° 3 ° ° 3 D o m 3 v N m 3 rn f0 3 r - 0 0 3 ° o o > 0 o 3 0o c O - c u u a a 3 3 at O m C U O � ON v ° 0 m w ° u 0 0) U E O _ w O u \ C H 0) O "m Y E 2 \ 3 f6 L N c t;O. 3 0 y m E u w LOD O O 01 N m Q 3 c c 0 ° N 4 2 O '~ " ° Y L Lo u v °= N o � p � � YY � Qm� � o daomE Ua O o w 3 v N m m o u Y cn ov E ^ > > O to > p p a a 0 m Oo z nv -oow � a � � o w w v m ar Q rn �n-O o Q w r Q O J u W C71 Q U . Page 101 of 241 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... w c ar c u s -° a, C O t O 0 N "0 " Q Y v ° m Z m o 3 ° c o `m C ry O N o 0 G1 (j J t0 �no c C 0 t' c °"y0 Om E O O 1i O O t V Y O 0 C 0 V O C E L C O_ O aT� E C �' f6 O rp E N N E (u y0. f6 C V al O " C O = OE a o .. w c ED @ o ° o m m E o V c m . m 0 3 0o r Q a m N Q u a .- 0'-0 0 3 c u � N x � o m � Q O -0 M C C t J C Q Q T W W 0 E N u m c C U O . — rp N ' N , u m = tlto 0o 0 = C c E 0 W— y i 0 O — u 3 0 m 0 > cy0 E 3 °3 v c v E w w c a v m £ c ou m > v w o - w o E o d o i w m ° Y `w v c w o L v 3 o m n m a m x `m a) v = E N ° mQa u u = .T. `mt r0 w LL ty N H N C f6 0 p v 'O (u O "0 O N u r+ c 0 m b u a1 2 c O. ri H V O Q t t C Q °u E vEi 2 0 aL-� ate.+ cOi F. o 'o a 11 0 0 0 W O -LL & m e � co 0- hu o to c v = � V — C O N JY c c C >'� c c O c y C N N ba O 0 O O m N 0 0 N C O L -0 0 `0 C y ° N fa d L -0 u ° ° CL c C c V Y O w f6 0 C fa 3 0o0 w u wmE W W N- Y C v `w w Q - I ° x c 3 m w o a, a u v m v ar a - c Y EI um (U m > a� w ra O v c t c H 0 vOi co F> c v w 2 v c y = H ba w j O f000 3 N _ ma y E x 0.Q 6 0 �. "0 Y -6 E O U c 0 .� !0 al 0 -6 N N N OR -P � a o 3 � � C u W C bD m O "6 m C ;; o c L m O 3 m a.. c 00 E a E V �' 0. 0 °cov c N � o- v °oLL y 3 vd o_ Q IN Y o c > ` v .•T• > Q p - o a c C -0 O c c v y0j 0 0 m C 0 O '0 O 0 3 v > .� c o c v '> o > u E ° v = Q u 2 4yEURtF .. O w w 'r s x F� O Q Page 102 of 241 lg+z�.Deputation&Geoffrey Campbell,Managing Partner,Oro w. - c 7 c j L N U v � _ — : 2 = E � 0 � k I > � : \ 0 \ m ® M 0- o \ E k 2 ) \ « % \ w 2 E g § U � M aj @ _ � ~ _° ) Ln Cl k u 'n ® ® 2 9 0 CL ai L + CL \ 0 k / � CL E \ 3 / § o fa c § ? E e 8 / 2 \ E % ® } � E ¥ a) \ � � uE k k 5 \ % � � � 2 3 U �_ 3 $ aj J § a § ) R 2 0 y ° y 2 2 \ \ } \ N = U o � LL2 .g � � z 0 ; Q { E = e / Ln \/ s $ E r U \ ) \ 2 q q q q � / \ - D q q q q O } kD � \ /\ \ L . �« © •ƒ \ m 2 » , ; - . ) \ \ . | y : %2d ƒ % < . � 8.c)4:00 p.m.D Waging . er,Oro St... O � ; 4CA 4- Y = � I �4 a'.i >` ai C N N UL •L O LnC6 • ai 0- 0 aj M Eaj O L Ln Cn a-- L a, O LnC L > C6 4te1 ai (6 +J O C6 a) C O +J ai aj .� E O_ o Q- F' bD U �O OU Q N O C In 0 C (6 V) ' aj a! Q ' N O ai W aj a) aj UA Jlr Q 0 n3 C L Q H Y U N C a > -0 � o ru to a1 L a) •N C •+, N Q a = aj [o U L a N C6 a M N a1 L L a- - a a1 b.O - a) O C — C +' a1 C aJ U In O CM 4• � r-I U G C — O 4- L C O .c6 4- L a) cOit b.0 C L U a) O N U O L S s C L m v (D ai _ L — C LnO 1 a) C C C — U Ln a) OU h0 - QJ N -0Q O > i C C O C O O O C C L L O ra 0- U 4-1M Q U Ln L 'L 0 O S O M M aj W Ln ai a ai >- > o > M ai C U 4A Q a) O o s v c au o s Q t � O � Q Q1 U M L _= _ O M � _ a aj + M > } _� Nai C E Y t C — a C GA O aJ aJ Q + ai (6 > N O M cu to .v O 0 0 W s N aU C:W 4-1C N C L M O hA aJ Q) C to L Ln aJ ai3 C C Ln M C O >, U Q 4" C A Q L (6 O G C — •N N C bn N -0 O M Ln O O aJ--� M C Q ai + 4 L L D N W3 N E U O a C L N -0 Q -0 .— U bn Ln a) Q L C Ln ai a) fZ to aj aj f6 O bn -C � Ln a) C - E w L C C = > N O a .Q by 4-1 _ >, C aj — L Q Ln Ln M L Ln L O -0 ' a) E N N - .� L O J x L =3 � a) t!1 : .bn > aA = Lu M O = C O M O O U i Z O H Q H i Ali cn s-� o 0 0 r.10N Q .c)4:00 p.m.Deputation by Geoffrey Ca nagi � t r p y.ti`r +F I t a:. I y �!, re Ti a � +i t I I"T ( r ifla • �r 1 !�It ,I�'. 4 !�. r r I 11 p.m.Deputation by Geoffrey Campbell, Partner,Oro St Ln LU LU LU e as c� �. *►��' a r I f i _ • • , '-�' 0 ' lam - r� ,t. •' i w i 1 .Q Cc lz 14, 1 jw _ li f�. LLJ ± • cc �� �� an w., :V AL 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... y3 �\ i r-�N N N IRL N m N O O L U nVVI UI N I \ r o u O_ 0 �EE \ N oZ � w _ J J OW m ------------=�� f O O F-IIFnn m z o - Page 109 of 241 _ 8.c 4:00 .m.De utation b Geoffre Cam bell Mana in Partner Oro St... s. Aw a' l f! 9 n xi r LU r) z W z rv, yr s 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... N N In 'J/N — �N N CO O ^m o� o ^— N O r\U M N �v Z i zF '11 0 oU N Q L Z I^ U N W J J ^ W r7- 0—_ m El a f U AL Q m Page 111 of 241 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... I X e1O:9 I rr .m I rl zN I �N I • E-E O I am N I W ry � 1 tl l j} Il rQ N IX� ij 11 - rs _ ze J _w ------- y t IILz Z I � a I ---------- cs IV ©-© z fl m u z U J --0111-f XVW ri LL °440l-,LZ 15 Z oil n � 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... i 3a o a � m �H€€g H $ a WM y;Ha - as. E$ m o = s e5 Y HSH LL sz=a a$:._'-_vesg 1 = m; a LU t _ N ,,w , •fir, ,w .` � t9 U U Page 113 of 241 8.c)4:00 p.m.Deputation by Geoffrey Campbell,Managing Partner,Oro St... Pa e @�. ag;= sesso aa4a% ff y \; Q " LL �K rL ti U z o } a Page 114 of 241 by G .. LL LU I FI I i k 1 II 4 r � III / I,I I • i - - - •. low G. WWI,t 6`� x MY 1' 1 d � � I h h' y x� s .� A • 1 ! z uj ^=k V) O L O f y = e d � i • 1 b 1� 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... 0; Township of Staff Report Proud Heritage, Exciting Future To: Council From: Nelly Morrow, Director of Finance / Chief Financial Officer Meeting Date: December 13, 2023 Report No.: F12023-10 Subject: 2022 Draft Consolidated Financial Statements Type: Requires Action Motion No.: Recommendation It is recommended: • That Report No. F12023-10 be received and adopted; • That Council approve the draft consolidated financial statements of the Corporation of the Township of Oro-Medonte for the fiscal year ended December 31, 2022; and, • That Staff proceed to publish the final audited consolidated financial statements for the fiscal year ended December 31, 2022, upon receiving the Independent Auditors' Report. Background The purpose of this report is to obtain Council's approval of the 2022 Consolidated Financial Statements and to obtain Council's direction to publish the audited financial information as required by the Municipal Act (the Act). This report and its appendices are prepared in accordance with the Act as follows: • Section 286 (1) requires the Treasurer to report the financial affairs of the municipality to Council. Finance Meeting Date Report No. F12023-10 Page 1 of 5 Page 118 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... • Section 294 (1) requires a municipality to prepare, for each fiscal year, annual financial statements in accordance with generally accepted accounting principles (GAAP) for local governments as recommended, from time to time, by the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada (CPAC). • Section 296 (1) requires a municipality to appoint an auditor, licensed under the Public Accounting Act, who is responsible for annually auditing the accounts and transactions of the municipality and expressing an opinion on the financial statements based on the audit. By-law 2021-025 was adopted by Council on March 10, 2021, which appointed Baker Tilly KDN LLP, Chartered Accountants as the municipal auditor for the fiscal years 2020, 2021, and 2022. PSAB issues recommendations and reporting requirements that serve the public's interest by strengthening accountability in the public sector through the development, recommendation, and acceptance of accounting and financial reporting standards. Analysis The audit was conducted in accordance with Canadian Generally Accepted Auditing Standards to obtain reasonable assurance as to whether the financial statements are free from material misstatement. Baker Tilly KDN LLP, Chartered Accountants provided an unqualified opinion that the consolidated financial statements present fairly, in all material respects, the financial position of the Township as at December 31, 2022, and the results of its operations for the year then ended. There are four required financial statements to be presented in municipal financial statements: a statement of financial position; a statement of operations; a statement of changes in net financial assets; and a statement of cash flows. Consolidated Statement of Financial Position This report has a slightly different setup than what a typical private sector balance sheet would report although they are both a snapshot of a company's financial position at a specific point in time. It is a summary of our assets (financial and non-financial), liabilities, net debt, and accumulated surplus at year-end. Finance Meeting Date Report No. F12022-10 Page 2 of 5 Page 119 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... The accumulated surplus (or in private sector terms, retained earnings) is broken down in note 10 of the Draft Consolidated Financial Statements. Township Assets $'000's % Cash Equivalents 21,633 15.2% Cash Investment 4,208 3.0% Short-Term Investments 435 0.3% Taxes Receivable 4,473 3.1% Trade & Other Receivables 5,287 3.7% Long-term Investments 10,011 7.0% Non-Financial Assets 96,004 67.4% $ 142,051 100.0% $'000's % Township Liabilities Accounts Payable & Accrued 11,727 36.2% Deferred Revenues 7,276 22.2% Post-Employee Benefits 237 0.7% Long-term Liabilities 13,117 40.1% 32,357 100.0% Township Net Worth $'000's % Accumulated Operating Surplus 151 0.1% Investment in Tangible Capital Assets 83,165 75.8% Reserves and Reserve Funds 26,378 24.0% 109,694 100.0% Total Liabilities & Net Worth $ 142,051 Consolidated Statement of Operations and Accumulated Surplus This reports the net surplus from operations during the year ending December 31, 2023. The statement displays the cost of services provided, the revenues recognized in the period, and the difference between them. Township Revenues $'000's % Taxation 24,158 64.9% Fees and User Charges 6,039 16.2% Municipal Grants & Other Gov't Income 3,746 10.1% Development Charges & Other Fees 1,885 5.1% Investment & Other Interest and Penalties 1,181 3.2% Donations & Other Income 233 0.6% $ 37,243 100.0% Finance Meeting Date Report No. F12022-10 Page 3 of 5 Page 120 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... Township Expenses $'000's % General Government 6,593 21.4% Protective Services 7,443 24.2% Transportation Services 9,684 31.4% Environmental Services 3,209 10.4% Recreational & Cultural Services 2,490 8.1% Planning & Development 1,388 4.5% $ 30,807 100.0% Consolidated Statement of Change in Net Financial Assets The statement of change in net financial assets tracks expenditures used to acquire and dispose of tangible capital assets, inventories of supplies, and prepaid expenses during the current reporting period. Consolidated Statement of Cash Flow The statement of cash flow reports changes in cash and cash equivalents resulting from operations and shows how the Township financed its activities during the period and met its cash requirements. Financial/Legal Implications/ Risk Management An unqualified opinion on the 2022 Consolidated Financial Statements will assist the Township in obtaining a fair credit rating, which has the potential to lower its borrowing costs as well as support grant-funding requests from outside organizations. The Township's net financial position is a key indicator of its overall fiscal condition. A stable financial position helps ensure the Township meets service levels and infrastructure standards. Policies/Legislation Municipal Act, 2001 (Ontario), Sections 286; Section 294; and Section 296 Corporate Strategic Goals Prepare for Our Future Finance Meeting Date Report No. F12022-10 Page 4 of 5 Page 121 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... Consultations Audit Partner, Baker Tilly KDN LLP Attachments Appendix A— Draft Consolidated Financial Statements and Accompanying Notes Conclusion Respectfully submitted, Nelly Morrow, Director of Finance / Chief Financial Officer December 5, 2023 Approvals: Date of Approval: Robin Dunn, CAO December 7, 2023 Finance Meeting Date Report No. F12022-10 Page 5 of 5 Page 122 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2022 Page 123 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2022 TABLE OF CONTENTS Page Number MANAGEMENT REPORT INDEPENDENT AUDITOR'S REPORT CONSOLIDATED FINANCIAL STATEMENTS Statement of Financial Position 1 Statement of Operations and Accumulated Surplus 2 Statement of Change in Net Financial Assets 3 Statement of Cash Flows 4 Notes to the Financial Statements 5 - 15 Schedule of Tangible Capital Assets 16 Schedules of Segment Disclosure 17 - 18 Page 124 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE For The Year Ended December 31, 2022 MANAGEMENT REPORT The accompanying consolidated financial statements of the Corporation of the Township of Oro-Medonte are the responsibility of management and have been approved by Council. The consolidated financial statements have been prepared by management in accordance with Canadian Public Sector Accounting Standards. Financial statements are not precise since they include certain amounts based on estimates and judgements. When alternative accounting methods exist, management has chosen those it deems most appropriate in the circumstances, in order to ensure that the financial statements are presented fairly, in all material respects. The Township maintains systems of internal accounting and administrative controls of high quality, consistent with reasonable cost. Such systems are designed to provide reasonable assurance that the financial information is relevant, reliable and accurate and the Township's assets are appropriately accounted for and adequately safeguarded. The Township's Council is responsible for ensuring that management fulfills its responsibilities for financial reporting and is ultimately responsible for reviewing and approving financial statements. Council reviews and approves the Township's financial statements for issuance to the members of Council, inhabitants and ratepayers of the Corporation of the Township of Oro-Medonte. Council meets periodically with management, as well as the external auditor, to discuss internal controls over the financial reporting process, auditing matters and financial reporting issues, to satisfy themselves that each party is properly discharging their responsibilities and to review the financial statements and the independent auditor's report. The consolidated financial statements have been audited by Baker Tilly KDN LLP in accordance with Canadian generally accepted auditing standards on behalf of the Township. Baker Tilly KDN LLP has full and free access to Council. December 13, 2023 Mayor Chief Financial Officer/ Treasurer Page 125 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... INDEPENDENT AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Township of Oro-Medonte Opinion We have audited the consolidated financial statements of the Corporation of the Township of Oro- Medonte (the Township), which comprise the consolidated statement of financial position as at December 31, 2022, the consolidated statements of operations and accumulated surplus, change in net financial assets and cash flows for the year then ended, and notes to the consolidated financial statements, including a summary of significant accounting policies. In our opinion, the accompanying consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Township as at December 31, 2022, and the results of its consolidated operations and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Consolidated Financial Statements section of our report. We are independent of the Township in accordance with the ethical requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Responsibilities of Management and Those Charged with Governance for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of the consolidated financial statements in accordance with Canadian Public Sector Accounting Standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. In preparing the consolidated financial statements, management is responsible for assessing the Township's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Township or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Township's financial reporting process. Page 126 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... Auditor's Responsibilities for the Audit of the Consolidated Financial Statements Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these consolidated financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the consolidated financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Township's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Township's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Township to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the consolidated financial statements, including the disclosures, and whether the consolidated financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Obtain sufficient appropriate audit evidence regarding the consolidated financial information of the entities or business activities within the Township to express an opinion on the consolidated financial statements. We are responsible for the direction, supervision and performance of the group audit. We remain solely responsible for our audit opinion. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Chartered Professional Accountants Licensed Public Accountants Peterborough, Ontario December 13, 2023 Page 127 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF FINANCIAL POSITION At December 31, 2022 2022 2021 FINANCIAL ASSETS Cash (note 2) 25,840,665 26,413,897 Investments (note 3) 10,445,435 10,257,999 Trade and other receivable 5,287,058 3,092,278 Taxes receivable 4,473,468 4,076,526 TOTAL FINANCIAL ASSETS 46,046,626 43,840,700 LIABILITIES Accounts payable and accrued liabilities 11,726,866 10,017,329 Deferred revenue- obligatory reserve funds (note 6) 7,061,150 7,995,867 Deferred revenue- other 215,037 294,397 Long term debt(note 8) 13,116,701 12,818,858 Employee future benefits payable (note 7) 237,000 282,882 TOTAL LIABILITIES 32,356,754 31,409,333 NET FINANCIAL ASSETS 13,689,872 12,431,367 NON-FINANCIAL ASSETS Tangible capital assets (note 9) 95,128,885 89,903,007 Other current assets 465,705 480,949 Prepaid expenses 409,382 442,687 TOTAL NON-FINANCIAL ASSETS 96,003,972 90,826,643 ACCUMULATED SURPLUS (note 10) 109,693,844 103,258,010 The accompanying notes are an integral part of these financial statements 1 Page 128 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS For the Year Ended December 31, 2022 Budget Actual Actual 2022 2022 2021 (Unaudited) REVENUES Property taxation 24,668,206 24,158,412 22,217,777 User charges 5,762,546 6,039,114 5,441,798 Government of Canada 50,000 112,644 125,000 Province of Ontario 2,100,065 2,418,073 2,528,328 Other municipalities 40,500 265,750 63,504 Penalties and interest on taxes 610,000 471,445 632,477 Investment income 370,000 709,570 347,956 Donations - 225,000 - Developer contributions earned 6,580,896 1,584,702 556,153 Parkland fees earned 436,700 300,676 31,453 Canada Community-Building Fund earned 667,000 949,456 947,872 Gain/(loss)on disposal of tangible capital assets 600,000 - 63,265 TOTAL REVENUES 41,885,913 37,234,842 32,955,583 EXPENSES General government 6,983,194 6,584,501 6,151,977 Protection services 8,359,935 7,443,263 7,233,795 Transportation services 10,773,064 9,683,884 9,351,925 Environmental services 2,758,994 3,208,968 2,375,674 Recreation and cultural services 2,829,557 2,489,923 2,352,641 Planning and development 1,510,588 1,388,469 1,301,856 TOTAL EXPENSES 33,215,332 30,799,008 28,767,868 ANNUAL SURPLUS 8,670,581 6,435,834 4,187,715 ACCUMULATED SURPLUS - beginning of year 103,258,010 99,070,295 ACCUMULATED SURPLUS -end of year 109,693,844 103,258,010 The accompanying notes are an integral part of these financial statements 2 Page 129 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS For the Year Ended December 31, 2022 Budget Actual Actual 2022 2022 2021 (Unaudited) ANNUAL SURPLUS 8,670,581 6,435,834 4,187,715 Amortization of tangible capital assets 5,073,923 5,365,005 5,073,924 Purchase of tangible capital assets (24,201,590) (11,082,536) (8,508,348) Loss/(gain) on disposal of tangible capital assets (600,000) 483,222 (63,265) Proceeds on sale of tangible capital assets 600,000 8,431 203,984 Change in other current assets - 15,244 (76,378) Change in prepaid expenses - 33,305 (110,753) INCREASE/(DECREASE) IN NET FINANCIAL ASSETS (10,457,086) 1,258,505 706,879 NET FINANCIAL ASSETS - beginning of year 12,431,367 12,431,367 11,724,488 NET FINANCIAL ASSETS -end of year 1,974,281 13,689,872 12,431,367 The accompanying notes are an integral part of these financial statements 3 Page 130 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE CONSOLIDATED STATEMENT OF CASH FLOWS For the Year Ended December 31, 2022 2022 2021 CASH PROVIDED BY(USED IN) OPERATING ACTIVITIES Annual surplus 6,435,834 4,187,715 Items not involving cash Amortization of tangible capital assets 5,365,005 5,073,924 Loss/(gain) on disposal of tangible capital assets 483,222 (63,265) Change in employee future benefits payable (45,882) 46,978 Change in non-cash assets and liabilities Trade and other receivable (2,194,780) 117,892 Taxes receivable (396,942) 1,523,798 Other current assets 15,244 (76,378) Prepaid expenses 33,305 (110,753) Accounts payable and accrued liabilities 1,709,537 263,906 Deferred revenue- obligatory reserve funds (934,717) 2,348,508 Deferred revenue- other (79,360) 28,781 Net change in cash from operating activities 10,390,466 13,341,106 CAPITAL ACTIVITIES Purchase of tangible capital assets (11,082,536) (8,508,348) Proceeds on disposal of tangible capital assets 8,431 203,984 Net change in cash from capital activities (11,074,105) (8,304,364) INVESTING ACTIVITIES Purchase of investments (187,436) (216,083) FINANCING ACTIVITIES Long term debt issued 1,600,000 6,500,000 Debt principal repayments (1,302,157) (1,185,932) Net change in cash from financing activities 297,843 5,314,068 NET CHANGE IN CASH (573,232) 10,134,727 CASH - beginning of year 26,413,897 16,279,170 CASH -end of year 25,840,665 26,413,897 The accompanying notes are an integral part of these financial statements 4 Page 131 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 The Township of Oro-Medonte is a lower tier municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. SIGNIFICANT ACCOUNTING POLICIES These consolidated financial statements have been prepared in accordance with the standards in the Chartered Professional Accountants Canada Public Sector Accounting (PSA) Handbook. Significant aspects of the accounting policies are as follows: (a) Reporting Entity These consolidated financial statements reflect the assets, liabilities, revenues and expenses and accumulated surplus of the Township of Oro-Medonte. All interfund assets and liabilities and revenues and expenses are eliminated. (b) Tangible Capital Assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Initial costs for tangible capital assets that were acquired or developed prior to 2009 were obtained using historical cost information or using current fair market values discounted by a relevant inflation factor to the point of acquisition. The cost, less residual value, if any, of tangible capital assets is amortized on a straight-line basis, over the expected useful life of the asset, as follows: Land improvements 10-60 years Buildings 15-85 years Vehicles 3-40 years Equipment 5-40 years Infrastructure 6-100 years Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and are also recorded as revenue. Tangible capital assets categorized as assets under construction are not amortized until they are put into service. 5 Page 132 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 1. SIGNIFICANT ACCOUNTING POLICIES, continued (c) Recognition of Revenues and Expenses Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues in the period in which the transactions or events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. Property taxation Property tax billings are prepared by the Township based on assessment rolls issued by the Municipal Property Assessment Corporation (MPAC) and in accordance with the provisions of the Municipal Act, 2001. The Township's Council establishes the tax rates annually, incorporating amounts to be raised for local services, and amounts the Township is required to collect on behalf of the County and School Boards. From time to time property assessments are adjusted by MPAC through the reconsideration process or by the Assessment Review Board through the appeal process. Additional assessments, referred to as supplementary and omitted assessment can also be issued by MPAC in accordance with the Assessment Act. These adjustments and additional assessments are reported in the financial statements when amounts can be reasonably determined. The Township is entitled to collect interest and penalties on overdue taxes. These revenues are recorded in the period the interest and penalties are levied. Government funding Government funding is recognized in the financial statements as revenues in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Other revenue User fees are recognized as revenue in the year the goods and services are provided, with the exception of building permits that are recognized when the permits are issued. Investment income is recorded when earned. Canada Community-Building Fund, development charges and parkland fees are recognized in the period in which the related expenditures are recorded. (d) Non-financial Assets Tangible capital and other non-financial assets are accounted for as assets by the Township because they can be used to provide services in future periods. These assets do not normally provide resources to discharge the liabilities of the Township unless they are sold. (e) Reserves and Reserve Funds Certain amounts, as approved by Council, are set aside in reserves and reserve funds for future operating and capital purposes. Transfers to and/or from reserves and reserve funds are an adjustment to the respective fund when approved. 6 Page 133 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 1. SIGNIFICANT ACCOUNTING POLICIES, continued (f) Deferred Revenue Deferred revenue represents grants, user charges and fees which have been collected but for which the related services have yet to be performed. These amounts will be recognized as revenues in the fiscal year the services are performed. (g) Use of Estimates Certain items recognized in the consolidated financial statements are subject to measurement uncertainty. The recognized amounts of such items are based on the Township's best information and judgment. By their nature, these estimates are subject to measurement uncertainty and the effect on the consolidated financial statements or changes in such estimates in future periods could be significant. The Township's significant estimates include: • The amounts recorded for amortization of tangible capital assets are based on estimates of useful life and residual values; • The values of employee future benefit obligations and the amount of employee future benefits charged to operations depend on certain actuarial and economic assumptions; and • The amount recorded as allowance for doubtful accounts receivable is based on management's estimate of future payments on receivable account balances. 2. CASH Cash consists of the following: 2022 2021 Unrestricted 21,632,224 22,291,608 Restricted 4,208,441 4,122,289 25,840,665 26,413,897 3. INVESTMENTS Investments, stated at cost, consist of the following: 2022 2021 RBC Dominion Securities 10,445,435 10,257,999 Investments consist of cash and fixed income GICs maturing between 2023 and 2027 earning interest at 1.190% to 3.700% per annum. Investments are recorded at cost which approximates their market value. 7 Page 134 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 4. OPERATIONS OF SCHOOL BOARDS AND THE COUNTY OF SIMCOE During 2022, requisitions were made by the County of Simcoe and School Boards requiring the Township to collect property taxes and payments in lieu of property taxes on their behalf. The amounts collected and remitted are as follows: School Boards County Amounts requisitioned and remitted 9,718,729 14,540,594 These amounts have not been included in the Consolidated Statement of Operations and Accumulated Surplus. 5. EXPENSES BY OBJECT The expenses for the year reported on the Consolidated Statement of Operations and Accumulated Surplus by object are as follows: Budget Actual Actual 2022 2022 2021 (Unaudited) Salaries and benefits 13,684,950 12,445,233 12,046,486 Interest charges 678,122 337,555 333,448 Materials 7,382,434 5,801,150 5,553,725 Contracted services 5,909,221 5,886,289 5,322,213 External transfers 486,682 480,554 438,073 Amortization 5,073,923 5,365,005 5,073,923 Loss (gain) on disposal of tangible capital assets - 483,222 - 33,215,332 30,799,008 28,767,868 8 Page 135 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 6. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS A requirement of the Chartered Professional Accountants Canada Public Sector Accounting Handbook, is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as legislation and external agreements restrict how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Township are summarized below: 2022 2021 Development charges 4,565,180 4,855,966 Parkland 857,418 1,123,929 Main Street Revitalization 1,750 1,988 Canada Community-Building Fund 544,784 809,208 Building Code Act 1,092,018 1,204,776 7,061,150 7,995,867 The continuity of deferred revenue -obligatory reserve funds is as follows: 2022 2021 Balance- beginning of year 7,995,867 5,647,359 Add amounts received: Development charges 1,293,917 2,187,934 Parkland 34,165 90,464 Main Street Revitalization 33 40 Canada Community-Building Fund 685,032 1,314,537 Building Code Act - 291,011 2,013,147 3,883,986 Less transfer to operations: Development charges 1,584,702 556,153 Parkland 300,676 31,453 Main Street Revitalization 272 - Canada Community-Building Fund 949,456 947,872 Building Code Act 112,758 - 2,947,864 1,535,478 Balance-end of year 7,061,150 7,995,867 9 Page 136 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 7. EMPLOYEE FUTURE BENEFITS PAYABLE The Township provides certain employee future benefits that will require funding in the future periods. 2022 2021 Accrued benefit obligation 207,800 282,900 Unamortized actuarial gain 29,200 - Liability at December 31 237,000 282,900 The Township sponsors benefit plans to pay the costs of medical and dental benefits for certain eligible senior management employees after they retire and for their eligible dependents. All benefits are provided upon retirement and continue to the age of 65, at which time the benefits cease. The plans are not funded by the Township until the plan premiums are paid. The actuarial valuation as at December 31, 2022 was based on a number of assumptions about future events, such as discount rate, weighted average health care trend rates, and employee turnover and mortality. Under this method, the benefit costs are recognized over the expected average service life of the employee group. Any actuarial gains and losses related to the past service of employees are amortized over the expected average remaining service life of the employee group, which is 6 years. The assumptions used reflect management's best estimate. The main actuarial assumptions employed for the valuation are as follows: Discount rate 4.60% Weighted average health care trend rate - initial 2022 7.25% - ultimate 5.00% -year ultimate reached 2043 Weighted average dental care trend rate - initial 2022 6.65% - ultimate 5.00% -year ultimate reached 2033 The employee future benefits expense is reported on the Consolidated Statement of Operations and Accumulated Surplus and is comprised of the following: 2022 2021 Current year benefit costs 22,900 44,700 Interest costs 6,900 8,300 Recognition of transitional obligation (75,682) - Annual expense (45,882) 53,000 10 Page 137 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 8. LONG TERM DEBT (a) The balance of long term debt reported on the Consolidated Statement of Financial Position is made up of the following: 2022 2021 OILC debenture, interest at 4.24%, repayable in blended semi- annual payments of$179,243 to 2027 1,600,000 - OIPC debenture, interest of 1.91%, repayable in blended semi- annual payments of$358,570 to 2031 5,601,994 6,203,504 OILC debenture, interest of 2.74%, repayable in blended semi- annual payments of$158,131 to 2024 611,438 904,902 OILC debenture, interest of 2.54%, repayable in blended semi- annual payments of$59,458 to 2026 449,591 555,074 OILC debenture, interest of 2.76%, repayable in blended semi- annual payments of$63,315 to 2027 587,632 695,799 OILC debenture, interest of 3.64%, repayable in blended semi- annual payments of$177,058 to 2038 4,266,046 4,459,579 13,116,701 12,818,858 (b) The long term debt in (a) issued in the name of the Township have been approved by by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. (c) The Township acts as a collection agency for the Province of Ontario for tile drainage loans for individual ratepayers. The value of these loans outstanding at December 31, 2022 is $181,784 (2021 - $144,751). These loans and the related repayments are not reported on the Consolidated Statements of Financial Position, Operations and Accumulated Surplus Change in Net Financial Assets and Cash Flows. (d) Interest paid during the year on long term debt amounted to $330,906 (2021 - $333,448). 11 Page 138 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 8. LONG TERM DEBT, continued (e) The long term debt reported in (a) of this note is repayable as follows: Principal Interest Total 2023 1,628,334 363,214 1,991,548 2024 1,674,229 317,319 1,991,548 2025 1,403,119 272,168 1,675,287 2026 1,443,121 232,166 1,675,287 2027 1,364,729 191,642 1,556,371 2028 and subsequent years 5,603,169 802,098 6,405,267 13,116,701 2,178,607 15,295,308 9. TANGIBLE CAPITAL ASSETS The net book value of the Township's tangible capital assets are: 2022 2021 General Land 10,201,289 10,201,289 Land improvements 640,908 644,014 Buildings 10,790,162 11,182,417 Vehicles 6,357,029 6,453,253 Equipment 5,843,819 5,768,055 Infrastructure Infrastructure 57,359,900 52,306,599 91,193,107 86,555,627 Assets under construction 3,935,778 3,347,380 95,128,885 89,903,007 For additional information, see the Consolidated Schedule of Tangible Capital Assets. During the year there were no write-downs of assets (2021 - $Nil) and no interest capitalized (2021 - $Nil). 12 Page 139 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 10. ACCUMULATED SURPLUS 2022 2021 Surplus/(Deficit) Township 387,563 6,151,680 Unfunded employee future benefits (237,000) (282,882) 150,563 5,868,798 Invested In Capital Assets Tangible capital assets- net book value 95,128,885 89,903,007 Long term debt (13,116,701) (12,818,858) Unexpended capital financing 1,153,095 - 83,165,279 77,084,149 Surplus 83,315,842 82,952,947 Reserves Insurance 1,133,509 936,822 Water systems 8,175,824 6,491,180 Community halls 145,805 75,188 Acquisition of capital assets 11,235,849 7,470,792 Working funds 5,687,015 5,331,081 Total Reserves 26,378,002 20,305,063 109,693,844 103,258,010 11. PENSION AGREEMENTS Certain employees of the Township are eligible members of the Ontario Municipal Employees Retirement System (OMERS), a multi-employer pension plan. The Actuarial Opinion contained in the 2022 Annual Report disclosed total actuarial liabilities of $130,306 million in respect of benefits accrued for service with actuarial assets of $123,628 million indicating an actuarial deficit of $6,678 million. Because OMERS is a multi-employer plan, any pension plan surpluses or deficits are a joint responsibility of Ontario municipal organizations and their employees. As a result, the Township does not recognize any share of the OMERS pension surplus or deficit. The Township's required contributions to OMERS in 2022 were $818,244 (2021 - $805,648). 13 Page 140 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 12. BUDGET FIGURES The budget, approved by the Township, for 2022 is reflected on the Consolidated Statement of Operations and Accumulated Surplus and the Consolidated Statement of Change in Net Financial Assets. The budget established for capital investment in tangible capital assets are on a project- oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year's actual amounts. Budget figures have been reclassified for the purposes of these financial statements to comply with PSA reporting requirements. Budget figures are not subject to audit. 13. CONTINGENCIES The Township, in the course of its operations, is often named in lawsuits the outcomes of which are indeterminable at this time. No amounts in connection with these items have been reflected in these financial statements. During 1991, the County of Simcoe assumed the waste management of the Township pursuant to provincial legislation. In connection therewith, the Township transferred the property and related assets utilized in its waste management activities to the County. The legislation provides for financial adjustments to be made between the Township and County with respect to the transfer of these activities, the property and related assets. Settlements were reached for the related assets in prior years. Negotiations remain unresolved and indeterminate regarding the landfill sites and gravel pit property. Settlements will be reflected in the periods in which the settlements occur. 14. GOVERNMENT PARTNERSHIP The Township of Oro-Medonte is one of eight partner municipalities in the Severn Sound watershed supporting the Severn Sound Environmental Association (SSEA). The Township of Oro-Medonte's pro-rata share of the accumulated surplus of SSEA for 2022 of $89,135 (2021 - $89,135) has not been consolidated in the financial statements. In 2022, the Township contributed $110,166 (2021 - $99,369) to the SSEA and this is reported in the protection services expenses on the Consolidated Statement of Operations and Accumulated Surplus. 15. COMPARATIVE FIGURES Certain comparative figures were restated, where required, to conform with the current year presentation. The restatement did not affect the prior year annual surplus. 16. MUNICIPAL SERVICE CORPORATIONS Pursuant to Ontario regulation 599/06 of the Municipal Act, 2001, the Township incorporated two new municipal service corporations: Oro-Medonte Holdings Corp. and Oro-Medonte Utilities Corp. on January 1, 2020. The corporations are currently inactive in contemplation of transfer of assets related to Environmental Services in 2023. The new corporations will be responsible for the ownership, operation, maintenance and funding of the Township's drinking water, streetlights, stormwater management, communal tile beds and wastewater services. 14 Page 141 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS For the Year Ended December 31, 2022 17. SEGMENTED INFORMATION The Township of Oro-Medonte is a municipal government organization that provides a range of services to its residents. Township services are reported by function and their activities are separately disclosed in the segmented information. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Certain allocation methodologies are employed in the preparation of segmented financial information. Taxation, payments-in-lieu of taxes and certain unconditional government transfers are apportioned based on each segment's net requirements. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 1. For additional information see the Consolidated Schedule of Segment Disclosure. General Government General government consists of the activities of Council and general financial and administrative management of the Township and its programs and services. Protection Services Protection services include police, fire, conservation authority and protective inspection and control. Transportation Services The activities of the transportation function include construction and maintenance of the Township's roads and bridges, winter control and street lighting. Environmental Services The environmental function is responsible for providing stormwater, communal tile beds, water and wastewater services. Recreation and Cultural Services The recreation and cultural services function provides indoor and outdoor recreational facilities and programs and library services. Planning and Development The planning and development services function manages commercial, industrial and residential development within the Township. 15 Page 142 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... (O (O Ln r— O Ln N N Ln O co O N oD CD LC) � M (C Ln (O O (C O O r- M I-- N LC) � LC) co LC) OD (p � M O co (O O O N r- O (O OD coN O H O r- (O Ln N Lf� O O r- O L O C Lo M OD ' ' OD N oD LC) LC) O r- r- � .0 M O (O O f- f- U r- O O LC) LC) 7 O O CI) M (A L CI) 0') 0')M Lf) IT M M QU v r- r- w LO M w O 7 7 � = N CI) = L(� � U U N N _ (.0 (O O (O O L L( N O M (O r- LO oD N M M Lf) 't O M (6 (B LO M O O M N rl- O 'IT Lf) Lf) C C � O N ' N M O O N 't 't C M M (0 Q N coLO O IT N rl- M oD IT r- N O IT (C N M N OD LO co OD w O L6 L6 (O N N LO CO N N O (n f� LO O (O O V) N N O O M r- LC) O M O U OD co O O LC) M N rl- O O N N (O O r- LO N N r- r- (O O N co co > N N L6 (O (O `W N oD ' ' oD LO (O r (O (O O N I LO (0 Z M M N M O 0 C� m O O In In O W O O (O (O N OD O O O O O N O N N O M M O H (6 > V O W J O N N � ct) N E LL Q r 0 J O rn rn rn QZ w w w ^ F , N N N ITi Q d N N N U) U c0 J O O O J d m � O Q N ~ a LU O M U F- J 4) T L O L J O O V 11 11 Z Z = Q u) LL o O W W W O N > Q c) > W rn 0 a J Q L m ' '0c U) o Q � c� c a � 0 ) 2) aC 0am Y> w: a L -a -- 6 OU) co r H c� c c c 00 Q O OL to y QJ U) (B H O O N -a m W V U LL U � Q J m Q m Q J m Z Page 143 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... 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O Li H W H Z Page 144 of 241 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer... f-- M C) M I- 1- O M M N UC) co 0 m UC) M M M ' 00 UC) -6 f-- O M O C) f� UC) UC) UC) f- (O M M A N f-- N O N � � " M UC) " O � " M N v I I � N O O M f� M O M N C O 1- M U) (0 co co N 00 co f- I- -p N N 0 M � Ln M � (O V) � co Uf) N co f� O M N UC) (O M UC) O O C) M UC) M H C) fl- O U N Ln N M � Ln Ln Ln N � C O U (O r_ ' ' O ' ' ' ' ' I M M ' M O ' ' 1 (O r- -U 'tT O (O ItT M M UC) O (O ItT O O 00 = 00 00 N (B M (O Ln Ln r- (3 M E p� E 'tT M O N Ln C:) O c� N co C) N co C N (6 N -U U 00 O N ' N ' ' co co ' I- UC) 'tT M ' CO (O c V (p M C) C:) UC) UC) (O 0-) M 0') co 00 N .2 UC) � r- C) co fl C:) co 0') (D � L (O Mlq O O UC) M P- N r- (n M N UN co N C)0) coM (O It M O N M N U � LY U (� N N O UC)LO O M 000 m ' O � M (O M O O 00 " � " O (p N N U 0) M NIt C) It It f- UC) O .O O Ln O co O U � O � (O N co f� c L 6A M M N O N C LU (O O ' CO ' ' ' O ' N Ln (O O O M ' N Ln O N M O O fl- O M co N C) N C:)UC) UC) 00 C) 00 O 00 O UC) = O M O W (� U M (O O N P- M M O � M O � 7 M O U) P%- N co It N N UC) (O I%- Ln O U C:) N V) O M CD (0 (O 00 M Ln r Q �f Z Ln O M M O N O U) 0 ~ W °° N o r ' N U() O ' M O M O UC) UC) Uf) O O 'T O M fl M LO � (O M O � ' UC) (O UC) 00 P- UC) O O P- � O r \ O O (0 co co 00 1- O M M N I- � M M N M U Ln N co(O I- M M O V N � L (O (O f— C) M M N It LL N N M r- v LL M U f— O O It M f— U' ' ' ' ' C) I- 0-) ' � UC) ^ O li J UC) 00 f— It M O N 'T (O N O � � V C N O t7 O (O UC) O P- O M 00 co O N UC) It rl- M co co UC) f- 2 E Nv (O MO co O V) (OOO CI) � U!7 ♦ ) 0 L tq ItTN 0') (O M (O f� LO Z O ; N Ln M (O W U O � N W N W LL O L (n ' J N a W c O 0 w O0 U C N 0 LL V U O T Q L IA O -O Z m L IA Cl) c c .— E � ( c c i w _ 0 O cL6 Q.� O N E C O - N L I v O 2) � u) lLW xm � :� c 0mE OW (`a U) cc H a H L (6 2) O N (6 L � (0 N U 6 d (6 L N .0 0 0 co > m E E c `� m 0 -0 c U) . U U) _ N d zz- EL .T E N U O � (6 �(6 Yd N ( J > 0LOO a N N 0 � 0aOm � o O 0oo m > i m 5 x E O co 0 (D (I EOm �mc�U � � d � wQN L' m O > 4 � L WL H0d Z Page 145 of 241 r. 4 { LIM m � o 0 L � O M N N N N (� •� i smom i 0 � v � v Q FM z iL 1 i' S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: L O CM L 0 L � }' . O U � Cu � to Q � U :3 N � c — C: CO .� O O N .0 L C,0 1 2 U E o a� a� CO 0 O o U o O � •c � O C.) •� � O to cn o ° Q o Cu j •� W � }' � - o o � O E CIO O p O U • Page 147 of 241 S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: 4-0 4-0 r. O u O � N 4-0 A) a c Cn O L4-0 0C/) E Cn — L — �..� 4-0 �� L V W to •C/) M p Page 148 of 241 i' S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: ■� 2 O . v E o4-a EE a) 0 Cn c� O 4 4-0 4-0 •O O mW Cu • • Co �••' ■U _ � (3) to . . � •V � ._ U � O t6 CL p V (� O > O o °' L o � o c� E m o o MENEM •� o o � 00 a� a� O p o o x o • Q C) � � 4- zzw z Qz O 1 1 1 1 Page 149 of 241 i' S: 11 .a) F12023-10, Nelly Morrow, Dire tor, Finance/Chief Financial Officer..:: LO ti O r` m r CO- LO CO- CO N N c�0 M m N Ltd O O cD O O N N O N cfl CO O M Ltd Ln 6cy 69- co I` O� 00 C4 O m m f` N O ♦., 00 O� N � ti N r M f` N cfl O r N N O O W M N cfl O M M Ln Ln W W co co "t o co co V N O m f` M co N W � N � O Ln O Ln ; c6 bg bg bg _N j Q .0 N N O aa) • (m L ■ � U Page 150 of 241 i' S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: W S2 W L) N L N W O N x G1 S2 N • O (1) N U V� L f L � O O � N CD C N -W Cn a V o 0 0 © o o � o 0 0 0 0 0 � • N N T- # Page 151 of 241 i' S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: I` CD N 00 co co I` co I` I` M CD ' t 00 co O c0 I;zf CD CM CM tCD co CD O CAD N N N -:f 00 6), -;:f {21�> (JC> N co C3) CD O N N L() r m O m ,I- CM tD ti O O O M I` LO mzt LO I` O ti (D ml- (DLL co CD IZI- N 0 L6 ff, I` ff, CM bg bg bg N N r M N CD O LO 00 M M co co co 00 M L r Q N O m N 00 N V> �co CD rl- CD N:t V> cotf> tf> LC i co O O LCi co O I` O I` Q N CD LC) co I` co N N co co LO N ti O N N M ti b3 M Ef} N {a IV11- co Cn W +-� > }� Cu N CU ■� — Cu ■ i L U O CZ U Cu i Cn ■ Cu O +r J Cu o o m Cu > > o CZ CU L L O L L _ O EL Q U a)2 (D p E Q o o -j w Page 152 of 241 S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: L s N � N O O N 7 _ 0 L M O L L Q }, 1 N N M � ' N L N L O Q a'1 N O = G! O s L L o L O ,w04 0 CL E W I J N � � Q E • EL o m _ C� C� a0 Cz CD CD CD CL CL CtC o o Q o Pag^53 of 241 tF N O CD LD d' N 49 fA f14 E19 d9 d9 EiT i' S: 11 .a) F12023-10, Nelly Morrow, Dire tor, Finance/Chief Financial Officer..:: ti ti m ti O CD O CO co O m Cfl O M O N co N 0) It co � LO CDN N N m co co O N r M N LO LO N N L co co co �O co O � N C co L d cM C CM4 - CO N M m m O 0 N Q W Cn En N N V a _ (m to C m 'V x EL to r N v � 1 � •— 0 - E a) • z 0 O M Z Z Z O a Page 154 of 241 i' S: 11 .a) F120 3-10, Nelly M.QruW, DirectQr, Finance/,Qf [e-f Fi ancial Officer..:: M 00 U,) U,) O Lo NT 00 U,) � 00 N O O N ;I- O 00 CO — M r r N 't CO M I` U,) CO O M CO O Ll) 00 I- N O 1` m M N m m Il_ Il_ O m O O ' Ltd I` I` O 00 1` Cli 00 CM CM tD N 00 O L6 tD L6 Ltd tD 00 ti Lo 00 I` O CD O m 00 O 00 00 CD N M I` O N r 0 U-) N M N U-) I` I` CD N 00 ;1- a) M I:f Ln 06 L6 Ni CO M- N a CM N m O 6F} � b'3 r r N m O qq* Lo CD N — N Lo W O ti I` Lo E O Co � M O M N M M M ;I- O Ltd M 00 O 00 O Co 00 O Ltd N A M — N O — O ' ;I- m Lo 00 Co W Ln N Cv 00 L6 CO cv O N Ni cM N Co M Co Lo m M CD 00 00 ;1- ti O O w Ltd p ++ N I` lzl- N CD q* Co O O M CD M I,-- C) CO cM O6 t0 L6 1 Il Ltd M Co O C) bg Co N r Co 0 0 0 Ltd � 0 0 Co 00 00 N m 0 0 N ;I- O M O) M Ltd W) M Ltd O O ' O M Ocy Ll) Ll) C) CD Co � 0 0 C) I,-- CD Ll) N moo � ti 1` I` O O O O O) Nt 00 ■ p 00 N CD t0 O N CD CD O CY) CD N M 00 00 Ln Ni M CD I` m M L � CL O — U) O U) cn M U) -- C 5 a) C cu � EO U '� a� 2 a)Cn E •� •� U N N /1 ' ' O U Q p a CD- � N N _ U) U) }' N U) :3 N N OQ o -0 U) > � U Cn O > L U a-=� N 0= �IL) VI�) tR O A WX r AIL, AIL, IE, tR , V N c." 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LO > •a LU � o 0 M a ,p L 00 u N WW Page 166 of 241 r� 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer...'- N N = O � N N N L 0 N � � N Q a Q 4 � o 0 N N L � r o � N tQ V 0 CD 0 0 0 CD 0 0 0 '- 0 0 0 0 CDo 0 F` N O 00 40 d' N r 60- 61% 61% 61% Page 167 of 241 9 S: 11 .a) F12023-11E Nei Morrow, Director, Finance/Chief Financial Officer..:: N O E a � aP o LO � a o V� N 00 L � o a aLO LO � o 0 a N f� d 1 70 Y Page 168 of 241 i' S: 11 .a) F12023-10, Nelly Morrow, Director, Finance/Chief Financial Officer..:: N ti O N O N t0 O N M ti t0 M r r M N � O N N L LO ao co Re O I N N N O � N � r 'A v+ a Ltd r O O W N L� O Z Page 169 of 241 4► jmo LIM m Lon ■ w LM 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... 0; Township of Staff Report Proud Heritage, Exciting Future To: Council From: Nelly Morrow, Director of Finance / Chief Financial Officer Meeting Date: December 13, 2023 Report No.: F12023-09 Subject: Proposed Amendments to Fees & Charges By-law Type: Requires Action Motion No.: Recommendation 1. That Report No. CS2023-29 be received and adopted; 2. That Council supports the changes recommended in Report CS 2023-29 3. That staff bring forward the appropriate by-law amendments for Council's consideration. Background This report has been prepared to outline the recommended changes to fee amounts. Each division has submitted recommended changes to the current schedules of fees and charges. As part of regular service and financial reviews, staff from all departments assess the fees and charges levied for the delivery of their services to ensure they appropriately reflect the costs incurred by the Township. Staff conducted a review in 2021 resulting in the repeal of the Amended Fees and Charges By-law 2018-044 and a series of Amending By-laws and the endorsement of a new Fees and Charges By-law 2021-130. In preparation for the 2024 budget recalibration process, staff have conducted an analysis of the Amended Fees and Charges By-law 2021-130 from both an assessment of time, resources, and materials required to deliver services and a review of regional municipal best practices. Finance December 13, 2023 Report No. F12023-09 Page 1 of 4 Page 171 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... Analysis The following analysis pertains to the Amended Fees and Charges By-Law 2021-130 and the following schedules with material changes for 2024 highlighted in red has been included for ease of reference.: Schedule A— Administration Schedule D — Recreation and Community Services Schedule E — Planning Schedule G — Communal Tile Schedule I — Municipal Law Schedule J — Drinking Water The analysis and recommendations reflect the following: • Where relevant, comparator data was obtained from other municipalities within Simcoe County to reflect consistent approaches. This ensures that the Township's fees remain competitive, while still offering value for money in comparison to similar services in the region. • Actual time and costs related to the provision of service and the objective of user- cost recovery. Fee adjustments are necessary to ensure that the revenue generated can assist in covering these operational expenses adequately. • The proposed updates to municipal recreation services fees is necessary to maintain and enhance the quality of the services provided, and overall community well-being. These adjustments strike a balance between covering operational costs, improving services, and maintaining access for all residents. • Proposed fees and charges for community halls have been determined by the Township's Community Hall Boards. Upon direction from Council respecting fee changes, a revised by-law will be drafted and brought forward for Council's consideration. Financial/Legal Implications/ Risk Management The Municipal Act, 2001, S.O. 2001, c.25 enables municipalities to establish a user-pay structure and ensures the costs associated with the completion of specific functions are borne by the user. The proposed amendments contained within this report are designed to enable the municipality to realize those recoveries on behalf of all residents. Finance December 13, 2023 Report No. F12023-09 Page 2 of 4 Page 172 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... Policies/Legislation Municipal Act, 2001, S.O. 2001. C.25 Corporate Strategic Goals Modernize Township Services Consultations Director, Corporate Services Director, Environmental Services Interim Director, Development Services Director, Human Resources Director, Operations & Community Services Clerk Manager, Planning Deputy Clerk Attachments Schedule A — Administration Schedule D — Recreation and Community Services Schedule E — Planning Schedule G — Communal Tile Schedule I — Municipal Law Schedule J — Drinking Water Finance December 13, 2023 Report No. F12023-09 Page 3 of 4 Page 173 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... Conclusion The amendments, as proposed, provide clarity as to the details contained in the Township's Fees & Charges By-law and also enable costs associated with the provision of services to be recovered from the users rather than through the general tax levy. Respectfully submitted: Nelly Morrow, Director, Finance / CFO November 26, 2023 Approvals: Date of Approval: Robin Dunn, CAO December 7, 2023 Finance December 13, 2023 Report No. F12023-09 Page 4 of 4 Page 174 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... .Q 'c c° cam y � o E 0 U 0 4? •O O +� ,� � � CA O Q i O O O �.. a' O N U E E E E E E U) U) U) U) U) U) U) U) U) U) U O 0 0 0 0 0 0 2 a- W W W W W W 4- U) p •� � O O O O O L. 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(L a) a) E m 0- 0- Ln 00 00 0 00 0 oLn000 0 0 00 0 0 o0 00 0 00 o Lnr- 000 Ln o 00 0 0 O L0O LnN O O O O O O NLf) Lf) r` O of O O O O bg N N O bg bg bg bg N bg N- Lf) O i O bF bF bg bg bg bg C'7 bg a) 89- 6q 6% C'7 O LL 69- i 8g V bg U) C C U) a) O C N Cu CO _ Cu yU) V �O � y `J U Cu 0 CuU O .0 m a C.9 .L � LU6 YA C � i Cu n OvJ) N C p O U) U) > CEOff � � m U) -2 OV > O � 'O 0 = a) 0- -a a) O J 0 L) oO Q ) 0) E - U) Cu> om YO m p N N N � C Cu) � dL . C X CN a) U O Q Q M O E -COU U � V _> > > p E W O -o � Q OaV m � nQ 0m00 � U - W a < =3 U .u � �i �0�na Cu -0 0�� m �,�0 0)� � a Q(6 LA W ti W C9 Page 176 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... am•O c ca E U L O L � O O C O O �+ � a x 0- 0- 0- S m W W LU � O O N tm O O O L. 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O O = = O = :_. :_. 4. `-00 �° '> � n as a� 0)= y a� sy .� O .= c`V, 44) o Cu � o = ej• 2 c = 2 = = a=i a=iQ � � a=iQ c 4 u uW U � cOc � a a u_ 0 U) = Er = Zoo S- 4)n a a � � � in0- m rt cart maQ �= � o ° E � o � �° a aQQ awQ IRT Ln Page 179 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... p y O V O ] y ° V VV-: tLZCn L a p = ► O a ._ 'uc°', °a,•ua�i a''' = E �. .c c co 10 10 42, 010 o - mac a' Q� � � '� oo o' °' Qa � � '� ° o o .vc�i� i' � � `� � a ,E •= io Vt° o ac=aai3421 Vt° o ac=aai3 �° � zE= a=i Vc°� o ac=aai3 �° in 2 2 2 2 2 2 2 2 2 2 2 2 2 H 0 0 0 0 o u� o 0 o u� u•� tD � Os c'M �"M !r � !r N M N CA !r tD 1� 1� 00 !r f/3 f/3 f/3 f/3 f/3 f/3 f/3 f/3 f/3 O V L a = = = = W W W W W W L2 2 2 2 2 2 2 IL !r N M N t D +00 U M d _ ► ► c ° W 42 t y a a a a c 3 3 3 E 3N 3 c 3 p' E a as in m Q Q a m m °mmmz a as U- Q Q Q .°c 00 Page 180 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... 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C 0 0 = O O ._ O V = U N 4 F- 4) - � (nH W E as o U) tm c 0 0 r U a M N ° V m � � o U � U) C � O LL N L) 0 4 .� LL 421 ' U) = Q o ° 0 O O O N ' � �+ �/ ti Page 187 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... c a� c � m.2 0 0 M co3 S) o v, m G 2 y a O O ca It d C O d E h d dam, Q p O d d O = O d t� •� � � tt •� = E � c Q � ca � � ► a � Z t1 •� U) C (a x _ _ _ _ _ _ _ _ H p C N N Do N � V a c� = Cj Cj Cj (j (j J O t t t t t t t t t U �+ O O O O O O O O O O C O O O O O O O O O O O O L O o o ti ff � o o N M M LL 813- bg �- L) Es3 CD CD Cu ca 0p ca _ U) °° m ° o � J o i ca O ca p = Cu m yCn a E c � o� a i O o Cu a Cu a) 0 (1) C �� O W �M a W y ca t ca — Q U ,� a = J a co a c -a Cu Cu tmtm a tm tm0 0) c c a Cu �- o a .� cat ca •k •k >_ o 0 o Cuoa a ° � a a �- av� W - tm Q o U) L- Z a�i a=i a=i c� a=i t aa)) a=i aa)) a=) W a=) c Cv O m c � U) `a a o)) 0)) 3 .c 0)) a 9) 9)) 9)) 9)) a 9)) c u) m a) cn a) m a) c p Q �^ ° ° m o � - m a� ca o o cacao 0 0 0 0 0 � oy � cn U- 0- 2 d aooZ Zuui CLZZZZ0 Z �- Q N c? �t Page 188 of 241 11 .b) F12023-09, Nelly Morrow, Director, Finance/Chief Financial Officer... o � U) 40 � 4) u o � � c � Qo cc � ca) c •° 0c c�aL .c� � •c am.° c � o c � a ME 0� `� 0 �p 4) O C) o L.L � .= N ,C _�, � `- C OHO 0 � y O � � c3 V •_ � •L i+ � O = 0 _ 0 0 C� 7j V .O O •0 in Q. O Q U �E H _ O C O N E ou H U U C m E E E E (nH W W W W O O ti LO LO N O O N N C C O 0 L6 L6 N C' (0 LO M O N LO 00 Q- N Eg EA N Ef} � O V ff3 EA EA EA 7j 7j 7j 7j 7j 7j 7j u u u u u u u a) O O O O O O O `U^ vJ O CD O O O O C O O CD CD CD CD CDO Lr; O O O M N (0 1- N M LL N Eg � Ef)- Ef} Ef} 11� () fi3 EA EA EA � O ,v � co `. C W c ca � a � aca0a �aca � C C � m LA U as i ca N Q M •L N U) a M •L U)co co co E . . . .co co � co +� � � = t C � m N N •> •oV i 6L) c u 4) 0 = U � L. c = U � L _ 0c7j — a � en LH a 4) a4)-19 °� O � c00O = 00 ca ELaEa� � �ac . a) }, (ic . o c � c� c4) a) N004) 'D4) 0o 'D4) 00 a) t� = c°� = ayi ucW ca 0 r 'N N 2 E � 'N (L 2 E � 'Na •L o o o V L W V a) �L ��+ CL ca � � Q. ca iA O a zrtm uWm -0 a 4— � aaGiL° a 3 > aQi (n 3 > 4)i (n 1� IRT N M IRT Page 189 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Brad Robinson, Coordinator - Infrastructure and Capital Projects Meeting Date: December 13, 2023 Report No.: OCS2023-23 Subject: Ontario Federation Snowmobile Clubs - Memorandum of Understanding Renewal Type: Requires Action Motion No.: Recommendation 1. That Report No. OCS2023-23 be received and adopted; 2. That the Director, Operations and Community Services be authorized to execute a renewed Memorandum of Understanding between the Township and the Mid- Ontario Snowmobile Trails (Orillia District Snowmobile Club and the Sno- Voyageurs) for use of Township road allowances and properties to facilitate the Ontario Federation of Snowmobile Clubs (OFSC) trail network for the 2024 Season; 3. That staff continue to work with the Snowmobile Clubs to address the trail linkage on Line 6/Peter Street; 4. That staff work with the Mid-Ontario Snowmobile Clubs to establish an annual maintenance fee to be considered in 2025. Background Each year within the Township of Oro-Medonte, various portions of municipal road allowances are open to the Ontario Federation of Snowmobile Clubs (OFSC) to provide a trail network through the Township. The Mid Ontario Snowmobile Trails (MOST) manages approximately 85km of snowmobile trails in Oro-Medonte on various parcels of public and private land as part of their provincial trail network. In 2021, a two-year memorandum of understanding was executed for the 2021/2022 season and the 2022/2023 season. The agreement has now expired and requires renewal. Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 190 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... Analysis Motorized Snow Vehicle Act The Motorized Snow Vehicle Act outlines where individuals may operate a snowmobile in the province of Ontario. The act permits the travel of snowmobiles along public roads, between the shoulder and fence line but restricts travel on the pavement of public roads where vehicles drive. Memorandum of Understanding The Township of Oro-Medonte and the local snowmobile clubs have historically entered into a Memorandum of Understanding (MOU) pertaining to the OFSC using specific Township road allowances and properties as part of their trail network. These agreements expired at the end of the 2022/2023 winter season. The Orillia District Snowmobile Club and the Sno Voyageurs Club are the two local volunteer clubs responsible for maintaining the OFSC trail network in Oro-Medonte under the umbrella of the Mid-Ontario Snowmobile Trails. The MOU agreement sets out specific requirements such as; • Permitted use; • Insurance; • Club status with the OFSC; • Installation of signage; • Approval to be land owners agent in regards to the Trespass to Property Act, the Motorized Snow Vehicles Act and the Occupiers Liability Act. The following is a list of municipal road allowances that are proposed to be listed within the MOU for consideration. Orillia District Snowmobile Club • The Rail Trail from Line 5 to Woodland Dr • Line 5 North from Bass Lake Side Rd to Horseshoe Valley Rd • Line 5 North approx. 100 meters south of the Railway Line to the top of the hill in Line 5 • Line 5 approx. 1 km north of Horseshoe Valley Rd for 1 km • Line 11 North from Old Barrie Rd to Bass Lake Side Rd • Line 9 North of Bass Lake Side Rd to the bottom of the hill at Gold Mountain Springs, approx. 1.5km • The boulevard of Bass Lake Side Rd on and off from Line 8 to Line 15 where we are unable to get off • Line 6 North from Mount St. Louis Rd, approx. 650 meters to the top of the hill Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 191 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... Sno-Voyageurs Club • Oro Medonte Rail Trail from 600 Meters East of Thunder Bridge at Ridge Road (Line One Parking Lot), 8 Kilometers East to Line 5 South. • Line 2 North (Unopened Road Allowance) from 50/51 Side Road, south 600 meters to Highway 400 Corridor. • Line 4 North (On Road) from Ingram Road, North 500 Meters. • Ingram Road (South Side), from Line 4 North to Line 5 North, approx.1600 meters • Bass Lake Sideroad West (South Side of Road), from Line 3 North, East 900 meters, then (North side of road) for 150, then (South side of Road) for 400 meters to Line 4. • Bass Lake Sideroad West (South Side of Road), from Line 4 North, East 1000 meters • Line 1 North (East Side of Road) from Old Barrie Road West, North 2000 Meters to 30/31 Sideroad West • 30/31 Sideroad (Unopened Road Allowance) from Line 1 North, West for 400 Meters • Line 1 North (West Side of Road) from 400 Meters North from Highway 11 South to 700 Meters North from Highway 11 South. • Line 2 North (West Side of Road) from 200 Meters North from Highway 11 South to 600 Meters North of Highway 11 South. • Line 1 North (Unopened Road Allowance), From Horseshoe Valley Road, South 1200 meters • Line 2 North (Unopened Road allowance), From Bidwell Road, North 400 meters • Line 2 North (On Road), From Bass Lake Side Road West, South 100 meters • Line 2 North (East Side of Road), From Bass Lake Side Road West, North 600 Meters • Line 3 North (East Side of Road), From Highland Drive, South 500 Meters • Line 3 North (East Side of Road), From Highland Drive, North 300 Meters Considerations/Implications Stakeholder Perspectives Numerous recreational opportunities are some of the many quality of life benefits that residents in Oro-Medonte are afforded. Access to the OFSC trail network directly benefits residents who enjoy snowmobiling within the Township and provides the necessary connections to neighbouring communities and the provincial trail system. OFSC Trails through properties such as the County Forests provide benefits outside of winter months by providing maintained trails for other recreational pursuits. The OFSC trail network also brings tourism opportunities to the Township and provides income to many businesses within the Township during the snowmobile season. One of the objectives of the OFSC trail system is to link to tourism assets and infrastructure. Although there are many benefits to having an OFSC trail network, the OFSC trail network may also impact residents in a negative way. Noise, safety concerns, and improper operation within the Motorized Snow Vehicle Act are items of concern for Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 192 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... many. Additional concerns relate to the inherent conflict of motorized vs. non-motorized recreational use on public lands. The Township receives several complaints from residents each year regarding the operation of snowmobiles. The Township maintains an open dialogue with the snowmobile clubs and the Ontario Provincial Police to resolve complaints within their trail network but cannot place blame on the snowmobile club for complaints that occur outside of the trail network. While the Township can control which public properties can be used for the OFSC trail network, permission to use Municipal roadways is permitted under the Motorized Snow Vehicles Act unless otherwise prohibited by Municipal By-law. The road segments used for the trails network under the agreement are articulated primarily for route identification and risk management but do on occasion change when routes require alteration to address changes in land use permissions and other factors necessitating an amendment. Moonstone The OFSC has proposed a new route that will bypass the village of Moonstone. OFSC representatives and Township representatives have met and discussed the proposed route using Line 6 or Line 7 and the unopened Peter Street Road Allowance. No further action on routing, or proposed construction has been taken by the OFSC to update the broken trail link through the village of Moonstone. Risk Management The OFSC maintains a comprehensive liability insurance policy in the amount of$15 million, which is extended to the Township through the MOU. This also extends to Occupiers Liability. The Ontario Provincial Police enforces provincial regulations including the Motorized Snow Vehicles Act and work collaboratively with the OFSC in education and enforcement. Financial Road Maintenance Fee For several years the Township required an annual maintenance fee of$500 to address premature road rehabilitation required as a result of roadway trail crossings. In 2019, the Ontario Federation of Snowmobile Clubs (OFSC) made a request to Council to have the maintenance fee removed from their MOU agreement and were successful in doing so. The OFSC currently pays no annual fee to the Township for maintenance relating to road damage or damage to Township infrastructure, such as road crossings and wooded bridge decks, caused by the OFSC trail network. Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 193 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... It is proposed that an annual fee charged to the OFSC be reinstated to assist the Township in repairing damage to road crossings and bridge decks resulting from snowmobile use and trail management activities. Fee collection from user groups is a common approach taken by municipalities to address the maintenance costs associated with trail use activity. Such a fee arrangement can help ensure that the Township does not bear the full financial burden of repairing infrastructure affected by snowmobile activities. Steps to effectively implement a maintenance fee may include the following; 1. Agreement and Negotiation: The Township of Oro-Medonte would engage in negotiations with the OFSC to re-establish the terms and conditions of the fee arrangement including discussions on the fee amount, the frequency of payment, and the specific uses of the fees collected. 2. Assessment of Costs: The Township would be required to assess the costs associated with repairing and maintaining road crossings and bridge decks impacted by OFSC. 3. Fee Calculation: Once the costs are determined, the municipality and the OFSC would work together to calculate a reasonable fee that takes into account the maintenance and repair needs caused by snowmobile activities. 4. Agreement and Documentation: Both parties would formalize the fee arrangement through the MOU agreement. 5. Fee Collection: The OFSC would be responsible for paying the yearly fee to the Township of Oro-Medonte, based on the terms agreed upon. 6. Monitoring and Reporting: The municipality and the OFSC may also establish a system for monitoring and reporting damage and maintenance needs. This can help ensure that funds collected are used for their intended purpose. 7. Prevention and Mitigation: In addition to fee collection, the OFSC and the municipality may collaborate on measures to prevent or minimize damage in the future, such as implementing best practices for trail management, signage, and trail maintenance. It's important that parties have a clear understanding of their respective roles and responsibilities to ensure a fair and effective system for addressing the impact of snowmobile activities within the Township of Oro-Medonte and on Township infrastructure. Recommendation It is recommended that the MOU be renewed for a one-year period for the 2023/2024 winter season and that an annual maintenance fee be re-implemented for the 2024/2025 season following discussions between the Mid Ontario Snowmobile Trails Clubs and Township to determine an appropriate fee. It is also recommended that the request to include the Peter Street Unopened Road Allowance and Line 6 to aid in the proposed Moonstone link be denied for the 2023/2024 season until the ODSC can provide further detail and information on the works proposed to reroute the snowmobile Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 194 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... trail on this portion of the road allowance. Furthermore, staff will continue to work with the Orillia District Snowmobile Club and The Sno-Voyageurs Snowmobile Club should any trail related issues arise. Corporate Strategic Goals Foster Safe and Inclusive Community Living and Business Growth Consultations • Director, Operations and Community Services • Manager, Operations • Mid-Ontario Snowmobile Trails • The Orillia District Snowmobile Club • Sno Voyageurs Snowmobile Club Attachments Attachment #1 - Memorandum of Understanding and Communication from Mid Ontario Snowmobile Trails Attachment #2 - Communication from the Orillia District Snowmobile Club. Attachment #3 - Communication from the Sno Voyageurs. Conclusion In order to effectively connect an OFSC trail network within the Township of Oro-Medonte, Mid Ontario Snowmobile Trails (the Orillia District Snowmobile Club and Sno Voyageurs Club) must use various sections of Township Road allowances. A renewed MOU agreement will protect the interests of the Township and the community while providing the OFSC with a trail network system that provides recreational opportunities to residents of the Township and others who snowmobile. To address the premature deterioration of Township Road and trail infrastructure as a result of snowmobiles, staff are proposing to reinstate an annual maintenance fee associated with the agreement(s). This would be negotiated in 2024 for application in 2025. In considering future agreements, Staff will consult with the snowmobile clubs regarding desired trail routes. Should any conflict arise as a result of this agreement, staff will continue to work collaboratively with stakeholders to bring forward appropriate resolutions. Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 195 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... Respectfully submitted: Brad Robinson, C.Tech Coordinator, Infrastructure and Capital Projects November 24, 2023 Approvals: Date: Shawn Binns, PBDM, MBA November 27, 2023 Director, Operations and Community Services Nelly Morrow, Director of Finance / CFO December 7, 2023 Robin Dunn, CAO December 7, 2023 Operations and Community Services December 13, 2023 Report No. OCS2023-23 Page 196 of 241 11 .c) OCE3UOUERSAI ( bijfrastructure and CapitaMMORANDM F NDtNDINGMU ... PRESCRIBED SNOWMOBILE TRAIL LAND USE PERMISSION (PLEASE PRINT OR TYPE) On this 22 day of November , year 2023 I, the undersigned, owner/occupier of the premises that is lot # concession 4 or other in the Township of Oro-Medonte County/District/Region of Simcoe do hereby give the Mid Ontario Snowmobile Trails (snowmobile club), hereinafter referred to as the "local snowmobile club" (a member in good standing of the Ontario Federation of Snowmobile Clubs—OFSC), permission to legally enter, establish, groom, maintain, sign and use that portion of the premises herein designated by me for the exclusive purpose of allowing legally permitted snowmobiles and their riders to use said designated premises for snowmobiling under the following terms and conditions: 1. This MOU is valid for the period commencing 2023 and ending May 31, 2024 2. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the owner/occupier with a current OFSC certificate or this agreement shal I be immediately null and void. 3. The local snowmobile club will provide liability insurance in the amount of$15,000,000 for liability arising ftom the grooming, maintenance and use of the snowmobile trail but only with respect to the negligence of the local snowmobile club name for those operations usual to a snowmobile trail. This coverage is confirmed to the undersigned owner/occupier by signing this memorandum of understanding on the condition no fee has been charged by the owner/occupier for the use of designated premises. 4. The insurers will add the landowner as an additional insured but only with respect to liability arising from the operations of the named local snowmobile club name.Coverage will be extended to the location listed in the landowner agreement through an insurance policy held by the OFSC and its member organization snowmobile club. 5. The above referenced insurance liability policy will not provide any coverage for the willful misconduct and or negligence on the part of the landowner. 6. The designated premises shall be sketched on a separate sheet of paper or shown on an attached map and a copy of eachiboth shall be initialed by both parties hereto and attached to each copy of this agreement. 7. It is understood that the local snowmobile club,with the owner/occupier's verbal consent on each occasion,shall have access to the designated premises prior to and after the winter months for the purpose of opening and closing,upgrading and maintaining the trail when there is no snow cover. 8. The local snowmobile club shall maintain that portion of the designated premises to be used as a trail in reasonably good condition for snowmobiling purposes only;and undertake to post appropriate signage;remove on an annual basis any litter and repair or replace property damaged by valid permitted and exempted snowmobiles and their riders on that portion of the designated property used for snowmobiling. 9. Each party hereto shall give the other sixty(60)days prior written notice to the address below of any changes to, or cancellation of this agreement. 10. Representative of the local snowmobile club or district are hereby authorized to be the owner/occupier's agent(s)to cooperate with local law enforcement agencies in their efforts to supervise and enforce the uses defined hereunder with respect to the designated premises in accordance with the Trespass to Property Act R.S.O. 1990, c.T21; the Motorized Snow Vehicles Act R.S.O. 1990, c.M44;and the Occupiers Liability Act R.S.O. 1990,c.0-2 as amended. 11. The landowner/occupier and the local snowmobile club mutually confirm that the landowner/occupier, by signing this MOU is not requesting nor granting permission for a registered easement over the designated premises. 12. Additional Conditions: Mid Ontario Snowmobile Trail members are - Orillia District Snowmobile Club and Sno-Voyageurs Club LANDOWNER/OCCUPIER Name Township of Oro-Medonte Phone: 705-795-8046 Address 148 Line 7 South, Oro-Medonte LOL 2EO Email: sbinns@oro-medonte.ca Landowner Signature LOCAL SNOWMOBILE CLUB Club Name Orillia/SnoVoyageur SC/MOST Phone: (705) 534-0097 / Rob (705)238-1347 Address PO Box 464 Victoria Harbour , ON Email: manager@most.on.ca Alternate Contact Alternate Di�triet Kevin Hagan/Rob Love/Paul I Phone/Email rlove@sledorillia.com Club Signature /6,,� Privacy Policy:Personal i4i»-mation provided on this form will only he used for purposes related to this agreement. Page 197QjfS'�4OU Form:v2019 Linking OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... o Trails Orillia District Snowmobile Club trtct SnoWMop,`eG` Nov 11, 2023 Mayor and Council Township of Oro-Medonte 148 Line 7 south, Ontario LOL 2EO To Mayor and Council, The Orillia District Snowmobile Club would like to formally request to renew its 2 year agreement for use of the trails within the borders of the Oro-Medonte Twp. The agreement will remain mostly unchanged from previous years which has been signed previously by council. We request permission to use: 1: The Rail Trail from Line 5 to Woodland Dr 2: Line 5 North from Bass Lake Side Rd to Horseshoe Valley Rd 3: Line 5 North approx 100 meters south of the Railway Line to the top of the hill in Line 5 4: Line 5 approx llm north of Horseshoe Valley Rd for lkm 5: Line 1 1 North from Old Barrie Rd to Bass Lake Side Rd 6: Line 9 North of Bass Lake Side Rd to the bottom of the hill at Gold Mountain Springs, approx 1.5km 7: The boulevard of Bass Lake Side Rd on and off from Line 8 to Line 15 where we are unable to get off 8: Line 6 North from Mount St. Louis Rd, approx 650 meters to the top of the hill 9: Line 6, Peter St and the Peter St unopened road allowance near north west of Moonstone Enclosed you will find a Memorandum of Understanding with the Federation of Snowmobile Clubs for you to sign. A certificate of insurance naming the township as insured will follow as a separate document once the policy is in effect. In an effort to show appreciation to the township for the use of the trails, the club will endeavor to maintain and brush the trails along the specified routes. This may be done in steps of approx 2 concessions per year in a rotating schedule. If you have any questions or concerns, please feel free to contact us at any time. Thanks very much, ROB LOVE President Orillia District Snowmobile Club 699 Glen Crescent,Orillia,ON L3V 6112 www.sledorillia.com P.O. Box 582, Orillia, L3V 6K5 www.sledorilliaace n, of 241 Linking OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... o,.��� Trails � Orillia District Snowmobile Club trictSnoWm' e Club # (705) 558-1247 ODSC Snowmobile Trail 2014/2015/2016/2018/2020/2022/2024 (Modified slightly Moonstone, proposed updates in the next map) P.O. Box 582, Orillia, L3V 6K5 www.sledorilliaac n, of 241 Linking OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... o,.��� Trails � Orillia District Snowmobile Club trictSnoWm' e YJ U$: 0 0 ® L 0 _ o 0 0 0 �o I p in v Possible route for Moonstone, making use of the township roads of Line 9 north to Peter St, Peter St across to the P.O. Box 582, Orillia, L3V 6K5 www.sledorilhaac n, of 241 Linking OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... o Trails Orillia District Snowmobile Club trtct SnoWM0p,`eG` unopened road allowance, across to the unopened road allowance of Line 6 Rd and down Line 6. Y 4� ^•r• �tv f M P.O. Box 582, Orillia, L3V 6K5 www.sledorilhaac n, of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... P.O. Box 20148 Barrie, Ontario L4M 6E9 s� 0 SNO-VOYAGEURS BARRIE November 12, 2023 Mayor and Council Township of Oro-Medonte 148 Line 7 South, Ontario LOL 2EO To Mayor and Council, The Sno Voyageurs Club would like to formally request to renew its two-year agreement for use of the trails within the borders of the Oro-Medonte Twp. The agreement will remain unchanged from what was signed previously by council. We request permission to use: • Oro Medonte Rail Trail from 600 Meters East of Thunder Bridge at Ridge Road (Line One Parking Lot), 8 Kilometers East to Line 5 South. Municipally Owned Roads: Line 2 North (Unopened Road Allowance)from 50/51 Side Road, south 600 meters to Highway 400 Corridor. • Line 4 North (On Road) from Ingram Road, North 500 Meters. • Ingram Road (South Side), from Line 4 North to Line 5 North, approx.1600 meters • Bass Lake Sideroad West (South Side of Road), from Line 3 North, East 900 meters, then (North side of road)for 150, then (South side of Road) for 400 meters to Line 4. • Bass Lake Sideroad West (South Side of Road), from Line 4 North, East 1000 meters • Line 1 North (East Side of Road) from Old Barrie Road West, North 2000 Meters to 30/31 Sideroad West. • 30/31 Sideroad (Unopened Road Allowance) from Line 1 North, West for 400 Meters • Line 1 North (West Side of Road) from 400 Meters North from Highway 11 South to 700 Meters North from Highway 11 South. • Line 2 North (West Side of Road) from 200 Meters North from Highway 11 South to 600 Meters North of Highway 11 South. Continued Page 202 of 241 11 .c) OCS2023-23, B rad Robinson, Coordinator, Infrastructure and Capita... P.O. Box 20148 Barrie, Ontario L4M 6E9 P EURS • Line 1 North (Unopened Road Allowance), From Horseshoe Valley Road, South 1200 meters • Line 2 North (Unopened Road allowance), From Bidwell Road, North 400 meters • Line 2 North (On Road), From Bass Lake Side Road West, South 100 meters • Line 2 North (East Side of Road), From Bass Lake Side Road West, North 600 Meters • Line 3 North (East Side of Road), From Highland Drive, South 500 Meters • Line 3 North (East Side of Road), From Highland Drive, North 300 Meters Enclosed you will find a Memorandum of Understanding (MOU) for the prescribed snowmobile trail land use permission. The MOU is being issued under Mid Ontario Snowmobile Trails which the Sno Voyageur Club Inc., and the Orillia District Snowmobile Club are both members of. A certificate of insurance naming the township as insured will follow as a separate document once the agreement is in effect. In an effort to show our appreciation to the township for the use of the trails, the club will endeavor to maintain and brush the trails along the specified routes. Any changes required to the routes as described will be reported to the Township in a timely manner. If you have any questions or concerns, please feel free to contact us at any time. Sincerely, Paul Ineson Vice President Sno Voyageur Club Inc 905 467 6489 Page 203 of 241 11 .d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Township of Staff Report Proud Heritage, Exciting Future To: Council From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant Meeting Date: December 13, 2023 Report No.: CS2023-27 Subject: 2024 Conference Schedule for Council Members Type: Requires Action Motion No.: Recommendation It is recommended: 1. That Report No. CS2023-27 be received; 2. That be authorized to attend ROMA (Rural Ontario Municipal Association) Conference Toronto ON January 21 — January 23, 2024; 3. That be authorized to attend OGRA (Ontario Good Roads Association) Conference Toronto ON April 21 - April 24, 2024; 4. That be authorized to attend OSUM (Ontario Small Urban Municipalities) Orillia ON April 30 — May 2, 2024; 5. That be authorized to attend AMO (Association of Municipalities of Ontario) Ottawa ON August 18- August 21, 2024; 6. That be authorized to attend FCM (Federation of Canadian Municipalities) Calgary AB — June 6- June 9, 2024; 7. And That the Social Media Coordinator/ Corporate Executive Assistant makes the necessary arrangements accordingly. Corporate Services December 13, 2023. Report No. CS2023-27 Page 1 of 3 Page 204 of 241 11 .d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Background Each year, members of Council may, by resolution of Council, attend conferences that educate and inform municipal representatives on items such as amendments to existing legislation, new legislation, policies, and procedures related to municipal government, as well as providing Council members with the opportunity to connect with and share ideas with other municipal partners. Conference registration fees and other associated costs are deducted from the Constituent Support and Professional Development (CSPD) budget allocation, as per the Remuneration and Expenses for Members of Council By-law 2023-057 attached as Appendix A. Councillors may elect to attend and use their (CSPD) allocation for the costs associated with the conference. Per diems would require a resolution of Council. Analysis Fees related to conference registration for ROMA and OGRA are outlined in Appendix B. Fees for the other conferences are still to be determined. Food and accommodation costs are in addition to conference registration fees. Below is a list of Conferences for 2024: • ROMA (Rural Ontario Municipal Association) Toronto ON- January 21-23, 2024. https://www.roma.on.ca/ ; • OGRA (Ontario Good Roads Association) Toronto ON- April 21-24, 2024. https://goodroads.ca/ ; • OSUM (Ontario Small Urban Municipalities) Orillia ON — April 30- May 2, 2024. Registration costs to be determined httips://www.osum.cal ; • AMO (Association of Municipalities of Ontario) Ottawa ON- August 18-21, 2024. Registration costs to be determined https://www.amo.on.ca/ ; • FCM (Federation of Canadian Municipalities) Calgary AB- June 6-9, 2024. Registration costs to be determined https://fcm.ca/en . Financial/Legal Implications/ Risk Management By-Law 2023-057 Remuneration and Expenses for Members of Council Section 5.5 Attendance at conferences, conventions and seminars as authorized by resolution of Council. Conference fees will be deducted from Councillor's remuneration allotment. Corporate Services December 13, 2023. Report No. CS2023-27 Page 2 of 3 Page 205 of 241 11 .d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Policies/Legislation Remuneration and Expenses for Council Members By-law 2023-057 Corporate Strategic Goals Modernize Township Services Support our Workforce Consultations Director, Human Resources Attachments Appendix A. Remuneration and Expenses for Members of Council By-law 2023-057 Appendix B. ROMA and OGRA Registration Fees Conclusion In conclusion, staff respectfully present the proposed 2024 conference schedule, related approval process and allocation of associated costs for Council's information. Respectfully submitted, Vanessa Cooper Social Media Coordinator/ Corporate Executive Assistant November 23, 2023 Approvals: Date of Approval: Donna Hewitt, Director, Corporate Services November 23, 2023 Nelly Morrow, Director Finance/CFO November 29, 2023 Robin Dunn, CAO December 5, 2023 Corporate Services December 13, 2023. Report No. CS2023-27 Page 3 of 3 Page 206 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... The Corporation of the Township of Oro-Medonte By-law No.2023-057 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law No.2022-015 (Remuneration and Expenses By-law) Whereas subsection 283(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas subsection 283(2)of the Municipal Act, 2001 provides that, despite any statute, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a) the expenses are actually incurred;or (b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas subsection 283(7)of the Municipal Act, 2001 provides that, on or after December 1, 2003, a council shall review a by-law under subsection 238(5)at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a by-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedules"A", "B""C"and "D" attached hereto form part of this By-law. 2. That By-Law No.2022-015 is hereby repealed. 3. This by-law shall take effect on January 1, 2023. By-law read a First, Second and Third time,and Passed this 16th day of August, 2023. The Corporation of the Township of Oro-Medonte ayor, R. Greenlaw CI k,Yvonne Aubichon Page 207 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Schedule"A" to By-law No.2023-057 Remuneration of Members of Council 1. The annual remuneration for Members of Council for 2023, 2024 and 2025 shall be as follows: 2023 Mayor $51,138 Deputy/Ward Councillor $38,354 Councillors $27,560 2024 Mayor $ 52,545 Deputy/Ward Councillor $39,409 Councillors $28,318 2025 Mayor $53,858 Deputy/Ward Councillor $40,394 Councillors $29,026 2. The annual remuneration for Members of Council reflects the annual cost of living adjustment provided to bargaining unit excluded staff for each of the years 2023, 2024 and 2025(reflected in the chart). 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 4. The per diem set out in Section 3 shall not apply to attendance at the following: 4.1 Regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law: 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Functions for the purpose of presenting Congratulatory Certificates on behalf of the Township. 4.3 Functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem set out in Section 3 shall apply to attendance at the following: 5.1 Special meetings of Council, as defined in the Procedural By-law. 5.2 Orientation Sessions as defined as education and training as organized by the Township for the purpose of on-boarding new Members of Council subsequent to swearing of oaths or by resolution of Council. 5.3 Public Meetings/Public Information Sessions,as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day. Page 208 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... 5.4 Meetings of Committees, local boards, or special ad-hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the Member of Council appointed receives any compensation from the external body to which they are appointed. 5.4.1 Committees and local boards include: i. Joint Accessibility Advisory Committee ii. Heritage Committee iii. Human Resources Committee iv. Barrie Area Physician Recruitment v. County Council Alternate vi. Lake Simcoe Region Conservation Authority vii. Nottawasaga Valley Conservation Authority viii. Orillia&Area Physician Recruitment ix. Orillia Chamber of Commerce x. Oro-Medonte Chamber of Commerce A. Severn Sound Environmental Association xii. Top Aggregate Producing Municipalities of Ontario xiii. Orillia Public Library Board xiv. Orillia&Lake Country Tourism 5.5 Conferences, conventions and seminars as authorized by resolution of Council. 5.6 By the Mayor, and/or his/her designate(s)including the Mayor in his/her capacity as ex-officio, and/or his/her designate(s), in an ex-officio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Township, that are authorized by resolution of Council. Page 209 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Schedule"B" to By-law No.2023-057 Remuneration of Appointed Members of Local Boards&Committees 1. Members of the: • Heritage Committee • Property Standards Committee; shall receive per diem payments as follows: •$ 80.00 for each half day or evening meeting; •$ 160.00 for each full day meeting. 2. Persons appointed as Fence-Viewers shall receive per diem payments of$80.00. 3. The per diem set out in Sections 1 and 2 of this Schedule shall apply to the following attendances: 3.1. At meetings of the local board or committee; 3.2. At conferences, conventions and seminars as authorized by resolution of Council; 3.3. At meetings required for a specific purpose relative to municipal business and authorized by resolution of Council; 3.4. In the case of Fence-Viewers, at locations for fence-viewing purposes. 4. The above per diems, including per-kilometer payments, shall be paid on a semi" annual basis, upon submission of a Expense Statement approved by the respective Senior Manager. Page 210 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Schedule"C" to By-law No.2023-057 Expenses for Members of Council,Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees 1. Per Kilometer Payments 1.1 Effective January 1, 2020, Members of Council, Council's Appointees to Local Boards&Committees/Technical Support Groups and Employees shall be entitled to receive payment at the Township-approved per kilometer rate for the use of non-township owned vehicles while on Township business. 1.1.1 The per kilometer rate will be adjusted on January 1st each year to the Canada Revenue Agency(CRA)rate for Ontario. 1.2 Members of Council shall receive a per-kilometer payment as follows: 1.2.1 For travel from their residence and back to attend: i. meetings at the Township Administration Centre and as outlined in Section 4.1.1 and Section 5 of Schedule"A", and ii. conferences, conventions and seminars stipulated in Section 3 of Schedule"C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in Section 1 will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allocation as outlined in Section 4 of Schedule"C". 1.4 Members of local boards and committees shall receive a per-kilometer payment for travel from their residence and back to attend meetings of the local board or committee and to attend conferences, conventions and seminars as set out in Section 3 of Schedule"B". 1.5 Township employees shall receive a per-kilometer payment for each kilometer driven in a non-township owned vehicle while on Township business. 2. Luncheon & Dinner Meetings 2.1 The Township shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the applicable local board or committee. 2.2 Members of Council and Senior Staff shall have the discretion to invite guests for lunch or dinner in connection with Township business and such expense shall be paid by the Township. 3. Conferences,Conventions,Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre-authorized by resolution of Council or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts: i) Hotel/Motel accommodation -actual cost ii) Parking -actual cost iii) Registration -actual cost iv) Meals and incidental expenses -actual cost 3.2 Costs associated with conferences, conventions, seminars and meetings will be charged against the individual Members of Council annual Constituent Support and Professional Development(CSPD)allowance as outlined in Section 4 of Schedule C. Page 211 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... 4. Council Expense Allocation: The approved annual budget will include an annual allowance of$6,600 for the Mayor and $5,600 for each Member of Council to cover the cost of Constituent Support and Professional Development(CSPD)expenses. 4.1 Eligible expenses include: i) Conferences and seminars as defined in Section 3 of Schedule"C" ii) Promotional material related to Township Business iii) Constituent Newsletters&associated postage costs iv) Monthly internet plan(to a maximum of$75 per month) v) Subscriptions related to Township Business or municipalities in general vi) Parking related expenses save and except parking fines. vii)Expenses related to Constituent&ward meetings viii)Social Events and Banquets ix) Mileage Reimbursement as defined in Section 1 of Schedule"C". x) An expense authorized by resolution of Council within the CSPD Allocations. 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment(e.g. sight-seeing, concerts, sporting events, etc.) v) Donations vi) Costs associated with materials or supplies for a display,float or parade etc unless authorized by resolution of Council vii)Personal services(e.g. shoe shine,valet service, spa treatments, etc.) viii)Personal vehicle costs beyond mileage(e.g. maintenance, repair, etc.) ix) Traffic and parking fines 4.3 Corporate promotional items:Township pins,flags and other Township promotion items may be made available from time to time to Members of Council,for distribution to the public and service clubs.The associated costs will be charged against the individual Members of Council annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly,distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Member of Council except where authorized by resolution of Council. 5. Expense Statements 5.1 Expense Statements shall be submitted in a form determined by the Township. 6. Mobile Devices 6.1 The Township shall be responsible for the issuance of mobile devices and related monthly plan costs in accordance with the current information technology mobile device policy.While engaged in Township business, Members of Council shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. Page 212 of 241 11.d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Schedule°`D" to By-law No.2023-057 Pension and Benefits for Members of Council 1. Pension (a) Members of Council are enrolled in the Ontario Municipal Employees' Retirement System ("OMERS")from the date they take office, subject to the terms and conditions as established by OMERS,the terms of the pension plan and the Income Tax Act, R.S.C. 1985, c. 1, in accordance with the By-Law No. 2017-160"A By-law to authorize participation in the OMERS primary pension plan("Primary Plan"), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ("RCA"), in respect of the Head of Council, Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein". The Township's contributions to,and obligations and liability under the pension plan is limited to the terms and conditions of the Primary Plan as established and managed by OMERS, and as regulated by law. (b) A Member of Council subject to By-Law No. 2017-160,who becomes a participant in the Primary Plan pursuant to By-Law No.2017-160 and who thereafter attains the age that requires such participant to begin collecting pension payments pursuant to the terms of the Primary Plan(currently age 71), shall be provided with payment, currently first eligible on and after December 1 st of the year in which the participant attains age 71, of a biweekly income payment equal to the Township's portion of its pension contribution calculated on the Member of Council's base salary(made to OMERS on behalf of such participant Member of Council)in lieu of such pension contribution. This additional biweekly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. (c) A Member of Council who is deemed ineligible to participate in OMERS due to the terms and conditions as established by OMERS, shall be provided a biweekly income payment equal to the Township's portion of the biweekly pension contribution calculated on the Member of Council's base salary(made to OMERS on behalf of a participant Member of Council)in lieu of such pension contribution. This additional biweekly remuneration will be terminated on the last date of the month an eligible Member of Council leaves office. 2. Health, Dental &Out of Country Benefits Members of Council are enrolled in the Council Health, Dental&Out of Country Benefits, effective the day they take office.These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Benefits Plan Provider;the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3. Life Insurance Members of Council are provided Life Insurance Benefit coverage, effective the day they take office.These benefits will be terminated on the last date of the month a Member of Council reaches the age of 80 or upon termination of office whichever is earlier. Members of Council are required to complete all eligibility requirements of the Life Insurance Benefit Provider; the Township's obligation and liability is limited to paying the associated premiums for said benefits. 3.1 Life Insurance Benefit $15,000 Life Insurance Benefit at age 65 $ 7,500 Life Insurance Benefit at age 70 $ 5,000 Page 213 of 241 11 .d) CS2023-27, Vanessa Cooper, Social Media Coordinator/ Corporate Exe... Appendix B ROMA and OGRA Conference Fees ROMA (Rural Ontario Municipal Association) Registration Fees ROMA Members Early Bird Before Oct. 27, 2023. $670.00 Price After Oct. 27, 2023. $730.00 OGRA (Ontario Good Roads Association) Registration Fees Good Roads Members Early Bird Before Feb. 16, 2024. (costs not yet available after early bird deadline) Full Registration $865.00 One Day- Monday $495.00 One Day- Tuesday $495.00 Half Day- Wednesday $245.00 Page 214 of 241 11 .e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon Meeting Date: December 13, 2023 Report No.: CS2023-30 Subject: Proposed Amendment to By-law 2022-051 Type: Requires Action Motion No.: Recommendation 1.That report CS2023-30, Yvonne Aubichon, Clerk, re: Amend By-law 2022-051 Being a By-law to Constitute and Appoint a Development Services Committee be received and adopted; 2. That staff bring forward the Amending By-law for Council's consideration. Background By-law 2022-051 is the by-law by which the Development Services Committee is Constituted and Appointed under the Planning Act, 1994, SO 1994. Staff are proposing two minor amendments to said by-law. Analysis The first Development Services Committee (DSC) meeting is held on the first Wednesday of the New Year immediately following the December Holiday break. The Township office is typically closed from a date just prior to December 25 through to January 2. Regular agenda timelines can be tight with respect to preparation of reports, awaiting information from various sources including external agencies/parties, report approvals etc., while still adhering to agenda distribution deadlines. These tight timelines are compounded with additional commitments and constraints of the holiday season. Once distribution of an agenda is completed, there is still time required for the meeting preparation and coordination phase prior to the meeting's occurrence. In the Corporate Services December 13, 2023 Report No. CS2023-30 Page 1 of 3 Page 215 of 241 11 .e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law... case of the January Development Services Committee's first meeting of the year, such preparation and coordination proves difficult with most people and resources unavailable during this time. Therefore, staff are proposing that item 6 a) of By-law 2022-051 being a By-law to Constitute and Appoint a Development Services Committee be amended as follows: Current: 1) That the regular schedule of meetings of the Development Services Committee shall be as follows: a) Development Services Committee meetings on the first Wednesday of each month. Proposed Amendment: b) Development Services Committee meetings on the first Wednesday of each month with the following exception: i) During the month of January of each year the meeting shall be held on the third Wednesday of the month. While it is rarely required, flexibility is also necessary from time to time, to ensure business continuity i.e. scheduling of a special Development Services Committee meeting to deal with a time sensitive application, etc. It is prudent that the Secretary- Treasurer of the Development Services Committee be delegated the authority to amend the meeting schedule as deemed necessary. Therefore, staff are proposing that a section 6 d) be added to address this proposed amendment to the by-law as follows: 6 d) That the Secretary-Treasurer for the Development Services Committee be authorized to amend the Development Services Committee meeting schedule as deemed necessary. While these are two minor amendments to the by-law, they will provide staff, agencies, applicants and consultants with the time necessary to fulfill the work required for the first DSC meeting of each year and also provide staff with the flexibility to address in a timely manner, any scheduling requirements that may arise in the future. Financial/Legal Implications/ Risk Management There are no financial impacts associated with these minor amendments to this by-law. Policies/Legislation Planning Act, 1994, SO 1994 By-law 2022-051 Corporate Services December 13, 2023 Report No. CS2023-30 Page 2 of 3 Page 216 of 241 11 .e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law... Corporate Strategic Goals Modernize Township Services Support our Workforce Consultations George Vadeboncoeur, Interim Director, Development Services Andy Karaiskakis, Manager, Planning Services Attachments Appendix A— Draft By-law 2023-100 A by-law to Amend By-law 2022-051 Being a By- law to Constitute and Appoint A Development Services Committee. Conclusion Staff are proposing two minor amendments to By-law 2022-051 to provide greater flexibility and responsiveness while also providing a longer timeframe for the preparation and coordination of the first DSC meeting of each year by moving the DSC meeting from the first Wednesday of the month of January to the third Wednesday of January in each year. Respectfully submitted, Yvonne Aubichon, Clerk November 24, 2023 Approvals: Date of Approval: Donna Hewitt, Director, Corporate Services November 26, 2023 Robin Dunn, CAO December 5, 2023 Corporate Services December 13, 2023 Report No. CS2023-30 Page 3 of 3 Page 217 of 241 11 .e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law... The Corporation of the Township of Oro-Medonte By-law No. 2023-100 A By-law to amend By-law 2022-051 A By-law to Constitute and Appoint a Development Services Committee Whereas Authority is granted, pursuant to the provisions of Section 44 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, to Council to constitute and appoint a Committee of Adjustment; And Whereas Section 5, Subsections 1 and 3 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides the authority for County to delegate their authority under Section 4 of the Planning Act, R.S.O. 1990 subject to such conditions as the Council may by by-law provide; And Whereas Section 8, Subsection 1 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that the Council of a municipality may appoint a Planning Advisory Committee composed of such persons as the Council may determine; And Whereas Council deems it advisable to amend By-law 2022-051; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 6. That the regular schedule of meetings of the Development Services Committee shall be as follows: a) Development Services Committee meetings on the first Wednesday of each month with the following exception: i) During the month of January of each year the meeting shall be held on the third Wednesday of the month. d) That the Secretary-Treasurer for the Development Services Committee be authorized to amend the Development Services Committee meeting schedule as deemed necessary. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 13th day of December, 2023. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 218 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk Meeting Date: December 13, 2023 Report No.: CS2023-31 Subject: Sale and Disposition of Decommissioned Fire Halls Type: Requires Action Motion No.: Recommendation That Report CS2023-31 be received and adopted That Council direct staff to proceed with a Request for Quotation to determine a licenced real estate agent or brokerage firm to list the lands/properties outlined in Report CS2023-31. That staff report back to Council upon completion of the Request for Quotation process. Background On November 8, 2023 Council passed the following motion. Motion No. C231108-10 Be it resolved 1. That FES2023-01, Hugh Murray, Director, Fire & Emergency Services/Fire Chief; and Shawn Binns, Director, Operations and Community Services re: Fire Station Updates - Hawkestone, Rugby & Shanty-Bay Fire Halls be received and adopted. 2. That, Council deem the Fire Stations at; a. 375 Line 11 South (Hawkestone) b. 1904 Old Barrie Road East (Rugby) surplus to the Township. Corporate Services December 13, 2023 Report No. CS2023-31 Page 1 of 3 Page 219 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... 3. And further that, staff dispose of the properties in accordance with Bylaw 2021-126 (Acquisition & Disposition of Land). Carried Analysis Section 7 of the Acquisition and Disposition of Land By-law 2021-126 states as follows: 7. Methods of Sale a) The Township may utilize any of the following methods, as may be authorized by Council in its sole discretion, to effect the sale of land: i. Offering the land for sale by way of tender or proposal call; ii. Listing the land with a licensed real estate agent or brokerage firm; iii. Direct sale to an abutting landowner; iv. Direct sale to an individual or company; or v. Such other manner as Council deems appropriate. As noted above Council has the sole discretion to effect the sale of land by any method of their choosing. However, below are some considerations, as well as a recommendation for Council's consideration. Depending on the situation, staff have used all of the methods at the Township's disposal, as outlined above i.e. approached by abutting owner to purchase, or vise versa depending on the location, character and size of the land. Given the nature of these lands/properties, the Township would be limited with time, resources and expertise to reach potential buyers through a tender or direct sale process. As well, given the properties in question, staff do not support a direct sale. In this particular situation, expertise with established marketing and promotion networks, may warrant consideration. Buyers are aware of and more inclined to refer directly to established real estate firms and Multiple Listing Service (MLS); reaching a broader buyers market, giving the Township a more competitive edge in today's real estate market with respect to disposal of these lands/properties. Therefore, in accordance with transparency and accountability and procurement principles, staff are recommending listing the lands/properties with a licenced real estate agent or brokerage firm pending the outcome of a Request for Quotation (RFQ) Corporate Services December 13, 2023 Report No. CS2023-31 Page 2 of 3 Page 220 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... process. Upon conclusion of the RFQ process, staff will report back to Council regarding next steps and timing. Financial/Legal Implications/ Risk Management Disposal of these lands/properties should have positive financial implications and reduce the Township's risk exposure. Policies/Legislation By-law 2021-126 (Acquisition and Disposition of Land) Corporate Strategic Goals Prepare for our Future Modernize Township Services Consultations Director, Fire and Emergency Services/Fire Chief Director, Corporate Services Attachments Appendix A - Report FES2023-01 Dated November 8, 2023 Conclusion Staff are recommending that the lands identified as 375 Line 11 South (Hawkestone) and 1904 Old Barrie Road East (Rugby) be disposed of by a licenced real estate agent or brokerage firm determined through a Request for Quotation (RFQ) process. Upon conclusion of the RFQ process, staff will report back to Council regarding next steps and timing. Respectfully submitted, Yvonne Aubichon, Clerk November 30, 2023 Approvals: Date of Approval: Donna Hewitt, Director Corporate Services December 1, 2023 Robin Dunn, CAO December 5, 2023 Corporate Services December 13, 2023 Report No. CS2023-31 Page 3 of 3 Page 221 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... Township o� Staff Report Proud Heritage, Exciting Future To: Council From: Hugh Murray & Shawn Binns Meeting Date: November 8, 2023 Report No.: FES 2023-01 Subject: Fire Station Updates - Hawkestone, Rugby & Shanty-Bay Fire Halls Type: Requires Action Motion No.: C231108-10 Recommendation It is recommended: 1. That Report No. FES 2023 - 01 be received and adopted. 2. That, Council deem the Fire Stations at; a. 375 Line 11 South (Hawkestone) b. 1904 Old Barrie Road East (Rugby) surplus to the Township. 3. And further that, staff dispose of the properties in accordance with Bylaw 2021-126 (Acquisition & Disposition of Land). Background In February of 2014, Council received the Township of Oro-Medonte Master Fire Plan. This document was authored by an independent Consultant in consultation with Council, Fire & Emergency Services Staff, and the community. The final approved Master Fire Plan is the guiding document for the Township's Fire & Emergency Services Department setting direction for operational service and capital infrastructure needs. A number of recommendations were made in the document and staff have worked on fulfilling these recommendations through the direction of Council and within the allocated annual Capital and Operational Budgets. Fire & Emergency Services November 8, 2023 Report No. FES 2023-01 Page 1 of 5 Page 222 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... In late 2018, Fire & Emergency began a review of the existing Master Fire Plan (2014). In February of 2021, staff brought forward the 2020 Master Fire Plan Review which updated the approved 2014 report. The 2020 Master Fire Plan review provided Council with an updated plan which was endorsed as the updated guiding document for the Department. The report highlighted the implementation and accomplishments of a number of recommendations that had been identified in the 2014 document. The 2020 Master Fire Plan Review took into consideration a number of factors including the recent and future planned residential growth, increase and changes in demands for services, and a focus on improved health and safety and human resources practices for the Volunteer Firefighters. The development of the Master Fire Plan Review was a significant undertaking by Staff in data collection, research, and review of current practices and standards. Since the implementation of the recommendations, two new fire stations have been constructed. The New Station 1 was constructed on Line 3 making the former station in the Shanty Bay Village surplus and is currently being used for storage equipment. With the new Station 2 nearing completion on Line 11 the former stations 2 and 4 will become surplus and were Identified in the recommendations that these stations be sold at some point. Analysis As with any facilities or equipment, when they are no longer required by the department inquiries are made to see if there is any value or use by another department. The re- purposed use of the former Station in Shanty Bay has been contemplated for some time given its location in the community and interconnectivity to the Shanty Bay Community Park. Within the next month the Hawkestone and Rugby stations will be vacant and not required by any other department. During the development of the Master Fire Plan update as part of the recommendation for the construction of the new combined station, it was recommended that the fire stations be considered surplus be sold with the funds received being directed into reserves. The planned Fire Headquarters (Station 3 Horseshoe Valley) expansion was placed on hold until the sale of the surplus properties had taken place. In the spring of this year, staff requested an opinion letter for each of the fire stations (Shanty Bay, Rugby & Hawkestone) as to their potential value should they be listed for sale. Staff enlisted Mr. Paul Miller of First Contact Realty (Royal Lepage) to prepare an opinion letter of the potential value of each facility should Council approve putting these properties for sale. Fire & Emergency Services November 8, 2023 Report No. FES 2023-01 Page 2 of 5 Page 223 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... As part of the Township's staff accommodation planning a number of locations have been reviewed to accommodate the Municipal Law Division. The current Oro-Medonte Administration is at full capacity and is unable to adequately accommodate future staffing requirements. The Administration Building footprint has not changed since amalgamation nearly thirty (30) years ago despite staffing levels nearly doubling. The establishment of the Municipal Law Division occurred in 2008, at this time Municipal Law was situated within the Administration Building. In 2017, a trailer was installed to accommodate the Division. At the time of the move, the division consisted of two full-time officers and two seasonal staff. The responsibilities and staffing levels have grown to address the enforcement of new legislation including but not limited to, land use matters and the Zoning By-law (Short Term Rentals), Site Alterations, Property Standards, while continuing to manage Licensing/permits Canine Control and Parking matters. The Municipal Law Division currently consists of five (5) full-time members, three (3) Municipal Law Enforcement Officers, a Municipal Law Assistant, and a Manager. From May through September four (4) Seasonal Municipal Law Enforcement Officers are brought on board to assist with enforcement throughout the summer months. This has led to an immediate need to find suitable accommodations to meet the operational requirements of the division in 2024 and future years. With the recent construction of the new Station 1 on Line 3 South, the old Station 1 on Ridge Road West within the village of Shanty Bay is now vacant. The location of the Fire Hall within the Shanty Bay Park property limits other potential compatible uses. The building envelope is also in good condition, which would avoid the need for additional construction costs in contrast to a new facility. Over the last few years Municipal Law has reviewed a number locations including community halls, new fire halls, or the Nurse Practitioners Clinic on Line 4 North. In the former Shanty Bay Fire Hall allows the officers to be under one roof, staff do not have to move back and forth between the trailer and the administration building to accommodate staff. The division would be located within the southern portion of the Township, close to the permit parking areas, within the highest population density, and closer to the administration building. The Division functions largely remotely given its operational focus. Accordingly, the location will continue to ensure the Division is able to meet service needs across the Township while allowing space to accommodate future needs. In order to accommodate the Municipal Law Division a number of improvements/updates would be required including: • New mechanical and electrical systems (HVAC, plumbing, electrical and lighting) • Removal of garage doors, installation of new windows and new exterior cladding to match building. Fire & Emergency Services November 8, 2023 Report No. FES 2023-01 Page 3 of 5 Page 224 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... • Replacement of interior fixtures (plumbing, millwork, lighting) • Minor framing and interior partitions • New flooring • Interior furnishings. In addition, a 2" water service to improve flooding of the outdoors and a heater enclosure for hose storage is proposed to better facilitate the provision of the outdoor rink located behind the facility; it is recommended that the Shanty Bay Fire Hall be re- purposed to accommodate the Municipal Law Division. Financial/Legal Implications/ Risk Management The costs to complete the renovations to the 1769ft2 facility would be in the order of $550,000 including all soft costs (design and engineering). The costs would be financed through the Township's facility renewal reserve and may also be offset by updates to the Township's Development Charges. Alternative options: A review of the Township's other facilities was completed and there are suitable options for accommodation that would not require an addition or significant reconfiguration. An addition to the administration building and/or fire hall would require significant changes and require additional considerations for enlarging the septic, building envelope (structural) and building systems. Staff have also reviewed the opportunity for leasing space. Bateman's on the corner of Line 7 South and Hwy 11 currently has approximately 4000 ft2 available for lease at a cost of approximately $5,000 per month + MIT (Maintenance, insurance, taxes) and would require the same requirements for interior fit-up as the Shanty Bay Fire Hall which would result in a sunk cost. Moreover, the feasibility of this option has not been reviewed in detail as it would require the addition of washrooms and code compliance that the leased area may not be able to accommodate. New construction would be significantly more expensive and take considerably more time to complete. As such, the use of the Shanty Bay Fire Hall presents the optimal solution to address needs in a cost-effective manner. Staff are requesting approval of$30,000 to complete the architectural plan for the facility renovations in 2023 and the approval of 520K in the 2024 capital budget to complete the project in early 2024. The proposed project would also be identified in the 2023 Development Charge By-law update providing an opportunity for funding the growth related service requirements. Potential funds received from the sale of the two fire stations (Rugby & Hawkestone) would be directed to capital reserves. Fire & Emergency Services November 8, 2023 Report No. FES 2023-01 Page 4 of 5 Page 225 of 241 11 .f) CS2023-31 , Yvonne Aubichon, Clerk re: Sale and Disposition of Deco... Policies/Legislation Bylaw 2021-126 Acquisition & Disposition of property Corporate Strategic Goals • Prepare for Our Future • Modernize Township Services Consultations Paul Miller— Royal Lepage Ted Handy & Associates (Architectural firm) Shawn Binns Director Operations & Community Services Curtis Shelswell, Manager, Municipal Law Nelly Morrow Director of Finance / Chief Financial Officer Robin Dunn, CAO Attachments Confidential Memo(s) under Separate Cover Conclusion With the opening of the new fire station on Line 11 East Oro, the two former stations will be considered surplus and are not required by other departments. Staff recommend that Council authorize the sale of the two former fire stations (Rugby & Hawkestone) and that the funds from the sale of these facilities be placed into reserves. The former Shanty Bay Station could be repurposed and utilized by Municipal Law, however, funding will be required to complete the work. Staff request approval of$30,000 to complete the architectural plan for the facility renovations in 2023 and approval of 520K to be included in the 2024 capital budget to complete the project, early in 2024. Respectfully submitted: Hugh Murray, Director, Fire & Emergency Services / Fire Chief Shawn Binns, Director, Operations & Community Services Approvals: Date: Nelly Morrow, Director of Finance / CFO October 23, 2023 Robin Dunn, CAO November 1, 2023 Fire & Emergency Services November 8, 2023 Report No. FES 2023-01 Page 5 of 5 Page 226 of 241 15.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region conservation authority Board Meeting Highlights September 29, 2023 Announcements: a) Chair Emmerson and Board members welcomed City of Barrie Councillor Amy Courser, who was appointed in place of Councillor Bryn Hamilton, who stepped down. b) CAO Rob Baldwin noted that the recent Provincial cabinet shuffle included the move of the Minister David Piccini from Environment, Conservation and Parks to Labour, Immigration, Training and Skills Development, as well as Barrie-Innisfil MPP Andrea Khanjin becoming Minister of Environment, Conservation and Parks. c) Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, was pleased to report amounts raised through recent events include approximately $200K at the Annual Conservation Dinner and $53K at the Annual Golf Tournament. d) Director, Conservation Lands, Philip Davies, shared photos of new conservation area entrance signs; namely, Whitchurch Conservation Area, Thornton Bales Conservation Area, and Scanlon Creek Conservation Area, and noted that updating of maps and wayfinding signage will take place in the near future. Presentations: Education Program Overview Manager, Education, Nicole Hamley, provided an overview of the Education Program, noting that with a goal to engage learners of all ages, interests and abilities through programmed learning experiences that raise awareness, impart knowledge, create understanding and inspire action that leads to real and lasting change, the Conservation Authority's Education team delivers programming at Scanlon Creek Conservation Area, in schoolyards and greenspaces, as well as through live and interactive virtual sessions and online activities and resources. She reviewed the many achievements for 2022, including reopening the Nature Centre to field trips after a two-year hiatus due to Covid, engaging over 14,000 students through school programming, engaging over 2,600 children, youth and adults through various community programs, as well as an online platform with over 1,200 members. Faced with significant challenges including the cancellation of all programming during Covid, impacts to school bookings resulting from unionized job action, and delays in advancing the final design and construction of the new Nature Centre, staff have continued to deliver programs in a building that is no longer adequate for its needs. Page 227 of 241 15.a) Minutes of Lake Simcoe Region Conservation Authority� meeting held ... LSRCA Board df Directors i Lake Simcoe Region Meeting Highlights—September 29, 2023 conservation authority Page 2 Robust safety plans and innovative and adaptive programming have the Education team well positioned to respond to any program impacts that may arise in the 2023/24 school year. The Education team is excited to see the development of the new Nature Centre moving closer to becoming a reality. To view this presentation, please click this link: Education Program Overview Lake Simcoe Water Levels Manager, Environmental Science and Monitoring, David Lembcke, provided an overview of the Lake Simcoe water levels, noting the Lake Simcoe watershed is within the greater watershed of Lake Huron, which drains to Lake Erie and then Lake Ontario, and ultimately through the St. Lawrence seaway. With the completion of the Trent Severn Waterway many years ago, Lake Simcoe is hydraulically connected to Lake Huron and Lake Ontario. He explained that connection to the Trent Severn Waterway means that the water level of Lake Simcoe is managed by Parks Canada. Their two key operational priorities for Lake Simcoe are spring water level management and summer drawdown. During the spring, the goal is to reduce flooding while storing as much water as possible for summer use, making this a delicate balance of retaining water in Lake Simcoe and Couchiching without overfilling, the difficulty of which is compounded by inputs from the uncontrolled north Black River. Through summer, water levels are slowly drawn down utilizing as little water as possible from storage lakes striving to maintain navigable depths in the Trent Severn Waterway while maintaining sufficient flows to ensure water quality. High lake water levels can increase the risk of damage due to shoreline flooding and flooding of low-lying agricultural lands such as the Holland Marsh. Therefore, as part of the flood warning program the Conservation Authority communicates regularly with Trent Severn Waterway staff during periods of high lake levels to ensure appropriate messaging is conveyed to watershed residents. Climate change is affecting the amounts and timing of inputs and outputs of water to the lake. This increasing variability may necessitate updating the established rule curve by Parks Canada. The Conservation Authority receives many public inquiries and complaints regarding the management of water levels in Lake Simcoe; however, as described management of lake level resides with the Parks Canada through the Trent Severn Waterway and their operational objectives. In response to frequently asked questions the Conservation Authority receives, staff developed a fact sheet that can be found through the following link: https://www.Isrca.on.ca/Pages/Lake-Simcoe-Water-LeveIs.aspx To learn more, please click this link to view the presentation: Lake Simcoe Water Levels Page 228 of 241 15.a) Minutes of Lake Simcoe Region Conservation Authority� meeting held ... LSRCA Board df Directors i Lake Simcoe Region Meeting Highlights—September 29, 2023 conservation authority Page 3 Correspondence and Staff Reports: Correspondence The Board received Rescue Lake Simcoe Coalition and Forbid Roads Over Green Spaces'July 271n letter to Spills, Ontario, which the Board of Directors was copied on. Conservation Authorities Act Transition —Quarterly Report No. 6 for September 2023 The Board received Staff Report No. 52-23-BOD regarding the Conservation Authority Transition Quarterly Progress Report No. 6 and approved the quarterly report, with one change, for submission to the Ministry of Natural Resources and Forestry. Lake Simcoe Conservation Preserve— Update on 2022 Tax Relief Request The Board received Staff Report No. 53-23-BOD regarding the status of the Lake Simcoe Conservation Preserve 2022 property tax appeal and directed staff to submit a formal request to the Hon. Paul Calandra, Minister of Municipal Affairs and Housing, the Hon. Caroline Mulroney, MPP York-Simcoe, and MPP Andrea Khanjin seeking a letter of support to the Conservation Authority's 2022 property tax appeal, and to engage with the Town of Georgina to seek appropriate tax refunds for the Preserve Lands under the Municipal Act. 2024 Operating and Capital Expenses Apportionment Procedures The Board received Staff Report No. 54-23-BOD regarding Operating and Capital Expenses Apportionment Procedures and approved the apportionment methodology for Category 1 operating and capital expenses apportionment outlined within the report. For more information or to see the full agenda package, visit LSRCA's Board of Directors' webpage. Page 229 of 241 15.b) Minutes of Barrie Public Library Board meeting held on October 26 ... Of Barrie Public LIBRARY BOARD MINUTES BOARD MEETING: #23-06 DATE: THURSDAY, OCTOBER 26, 2023, 7:00 PM LOCATION : DOWNTOWN — ANGUS ROSS MEETING ROOM Austin Mitchell (Chair) (Virtually), Michael Sauro (Vice-Chair, Acting Chair), Amy • - - Courser(Councillor) (Virtually), Nigussie Nigussie (Councillor) (Virtually), John Bicknell, George Hawtin, Merrisa Little, Robin Munro, Scott Herman L. Jessop (Virtually), C. Vanderkruys (Virtually), J. Little • - A. Schroeder, L. LaFleshe • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:02 pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations — None 5. Board Development— Branch Profiles (Darcy Glidden, Manager, Community Libraries) D. Glidden presented data collected over the past year for the Holly location. Consent Agenda 6. Board Meeting Minutes 7. CEO's Report 8. CEWS Liability Update 9. Correspondence — Advocacy Letter to local MP's and MPP's 10.Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan d. ONCA's Impact on Public Libraries Page 1 of 2 Page 230 of 241 15.b) Minutes of Barrie Public Library Board meeting held on October 26 ... Of Barrie Public LIBRARY BOARD MINUTES Acienda 11.Items held from the Consent Agenda Motion #23-27 ROBIN MUNRO - MERRISA LITTLE THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #23-06 dated Thursday, October 26, 2023, as amended. CARRIED 12.Auditor Approval Motion #23-28 GEORGE HAWTIN -SCOTT HERMAN THAT the Barrie Public Library Board of Trustees approves the appointment of Deloitte LLP as the auditors for fiscal 2023 as contracted by the City of Barrie. CARRIED 13.CEO Workplan Update The CEO provided highlights of her key priorities and accomplishments in 2023. 14.Board Committees 14.1 Personnel & Finance The committee will meet in November to discuss the CEO Evaluation. Comments on the CEO's performance from Board members will be requested prior to the meeting. The committee will also review a new Reserves Policy. 14.2 Community & Governance The committee will meet in November to discuss revisions to the Board Bylaws and the Membership Policy. 14.2.1 Announcements There were no announcements. 15.Report of the Chair—Verbal Report The Chair reminded Board members to complete the Board Self-Evaluation if they have not done so already. 16.Closed Meeting - None 17.Date of Next Board Meeting Thursday, November 23, 2023 7:00 pm 18.Adjournment The meeting was adjourned at 8:26 pm Page 2 of 2 Page 231 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... PNosncq L 0 F'�'croN n� 09-23-BOD Minutes Nottawasaga Valley Conservation Authority Oct 27, 2023 at 9:00 AM EDT Virtual Via Zoom Attendance Present: Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Joe Belanger, Wasaga Beach (Town); Chair Gail Little, Amaranth (Township); Mayor Janet Horner, Mulmur (Township); Cllr. Ralph Manktelow, Mono (Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Kyle Fegan, Shelburne (Town); Cllr. Christopher Baines, Collingwood (Town); Cllr. Pieter Kiezebrink, Essa (Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. Kevin Eisses, Innisfil (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Phil Fisher, Springwater (Township) NVCA Staff: Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief Administrative Officer; Kyra Howes, Director, Conservation Services; Chris Hibberd, Director, Watershed Management Services; Ben Krul, Manager, Development Planning & Permits; Emma Perry, Planning Ecologist; Hendrik Arno, Manager, Info Services & Technology (departed at 9:56am); Naomi Saunders, Manager, Environmental Education (departed at 9:56am); Kerry Jenkins, Administrative Assistant/Recorder Absent: Cllr. Richard Schell, Oro-Medonte (Township); Cllr. June Porter, The Blue Mountains (Town); Mayor Darren White, Melancthon (Township); Deputy Mayor Paul Van Staveren, Clearview (Township) 1. Events Tiffin Nature Program (for preschoolers) Tiffin Nature Program will help preschoolers gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Half Day Dates: Tuesdays September 5, 2023 - November 28, 2023 Full Day Dates: Thursdays September 7, 2023 - November 30, 2023 Location: Tiffin Centre for Conservation 2. Call to Order Page 232 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Chair Little called the meeting to order at 9:04am. 3. Land Acknowledgement The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Saulteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest 5. Motion to Adopt the Agenda Recommendation: RES: 58-23 Moved by: Cllr. Phil Fisher Seconded by: Mayor Scott W. Anderson RESOLVED THAT: the amended agenda for the Board of Directors meeting #09-23-BOD dated on October 27, 2023 be approved. Carried; 6. Announcements Chair Little welcomed Cllr. Phil Fisher from the Township of Springwater to the Board of Directors. 7. Presentations Naomi Saunders, Manager, Environmental Education will conduct a presentation regarding NVCA's Environmental Education Program. Recommendation: RES: 59-23 Moved by: Cllr. Gary Harvey Seconded by: Cllr. Joe Belanger RESOLVED THAT: the presentation regarding NVCA's Environmental Education Program be received. Carried; S. Deputations There were no deputations at this time. 9. Hearings There were no hearings at this time. 10. Determination of Items Requiring Separate Discussion Board members are requested to identify items from the Consent List that they wish to have considered for separate discussion. Page 233 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation: RES: 60-23 Moved by: Cllr. Nicole Cox Seconded by: Mayor Janet Horner RESOLVED THAT: agenda item number(s), 12.3.3 was identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation: Approved by Consent RESOLVED THAT: the minutes of the Board of Directors meeting 08- 23-BOD dated on September 22, 2023 be approved. 12.2. Correspondence Letter from Annie Theroux, Deputy Director, Ministerial Correspondence and Briefings Division on behalf of the Honourable Lawrence MacAulay, Minister of Agriculture and Agri-Food. Recommendation: Approved by Consent RESOLVED THAT: Correspondence not specifically dealt with be placed on file. 12.3. Staff Reports 12.3.1. Staff Report No. 41-09-23-BOD from Hendrik Amo, Manager, Info Services & Technology Recommendation: Approved by Consent RESOLVED THAT: the Staff Report No. 41-09-23-BOD regarding consulting services for the Upper Mad River Flood Study be received. 12.3.2. Staff Report No. 42-09-23-BOD from Kyra Howes, Director, Conservation Services Recommendation: Page 234 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 42-09-23-BOD regarding a short-term agricultural lease renewal with Bernie Mayer for Mayer's Marsh be approved as presented. 12.3.3. Staff Report No. 43-09-23-BOD from Ben Krul, Manager, Development Planning and Permits and Chris Hibberd, Director, Watershed Management Services Recommendation: RES: 61-23 Moved by: Cllr. Ralph Manktelow Seconded by: Cllr. Gary Harvey RESOLVED THAT: The Board of Directors receive Staff Report No. 43-09-23-BOD regarding proposed changes to planning and permitting review fees. Carried; 12.3.4. Staff Report No. 44-09-23-BOD from Sheryl Flannagan, Director, Corporate Services Recommendation: Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 44-09-23-BOD regarding the 2023 third quarter financials; and FURTHER THAT: staff continue to monitor budget activities. 12.3.5. Staff Report No. 45-09-23-BOD from Maria Leung, Senior Communications Specialist Recommendation: Approved by Consent RESOLVED THAT: Staff Report No. 45-09-23-BOD regarding NVCA Communications - September 9, 2023 - October 13, 2023, be received. 13. Other Business There was no other business. 14. In-Camera Recommendation: RES: 62-23 Moved by: Cllr. Kyle Fegan Seconded by: Cllr. Phil Fisher RESOLVED THAT: this meeting of the Board of Directors No. 09-23-BOD move into closed session at 10:32am to address matters pertaining to: Page 235 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... a) Litigation, or potential litigation, including matters before administrative tribunals, affecting the authority, and; b) Personal information regarding an identifiable individual, including authority staff, and; FURTHER THAT: the CAO, Director, Corporate Services, Director, Conservation Services, Director, Watershed Management Services, Manager, Development Planning & Permits, Planning Ecologist, and Administrative Assistant be in attendance. Carried; 15. Out of In-Camera Recommendation: RES: 63-23 Moved by: Cllr. Nicole Cox Seconded by: Mayor Janet Horner RESOLVED THAT: the Board of Directors rise from in-camera at 11:16am and report progress. Carried; 15.1. Closed Session Voting Recommendation: RES: 64-23 Moved by: Cllr. Gary Harvey Seconded by: Mayor Scott W. Anderson RESOLVED THAT: The Board of Directors receive the discussion as information. Carried; 16. Adjourn Recommendation: RES: 65-23 Moved by: Cllr. Ralph Manktelow Seconded by: Mayor Janet Horner RESOLVED THAT: this meeting adjourn at 11:17am to meet again on November 24, 2023 or at the call of the Chair. Carried; Page 236 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... O P�pSAGq D9! .Z �O 2sF o� RVgT10N p� NVCA November 2023 Board Meeting Highlights Next Meeting: December 8, 2023, held in-person For the full meeting agenda including documents and reports, visit NVCA's website. Presentation on NVCA's Lands These partners include the Rotary Club of Barrie Conservation Program and the Friends of the Utopia Gristmill. Kyra Howes, NVCA's Director of Conservation Infrastructure development Services gave a presentation regarding NVCA's Visitor numbers increased 10-fold over the last conservation lands program to the Board of five years. To ensure high quality customer Directors. service and maintenance, NVCA's Conservation NVCA owns approximately 5,300 hectares of Lands program prioritizes infrastructure land across the Nottawasaga Watershed. These updates and improving visitor experience. lands are used for flood protection, land For example, in 2023, a new parking lot was conservation and recreation purposes. installed at the Nottawasaga Bluffs Throughout the watershed, NVCA owns and Conservation Area, one of NVCA's most popular manages three hydrometric stations, seven conservation areas. snow survey locations, four flood protection Pretty River Dike Safety Review structures, while six properties are protected for flood abatement. Update There are over 42 km of multiuse trails in D.M. Wills Associates Limited ("D.M. Wills") was NVCA's conservation areas. The trails are made chosen as the successful bid for an RFP that accessible whenever possible. Lands that are solicited bids for the execution of a safety not open for visitors contain significant natural review update for the Pretty River Dike. heritage features, such as provincially The Pretty River Dike is one of the NVCA's flood significant wetlands, natural hazards and other control structures. It was constructed in the sensitive features. 1970s to reduce the risk of flooding in the To ensure adequate funding for conservation urban areas of Collingwood. The dike is area maintenance, NVCA's Conservation Lands designed to contain the floodwaters from the program charges parking fees and rents out Provincial Regulatory Storm Event. Despite the venues for weddings and other event bookings. rare nature of this storm event, the dike must be regularly inspected and maintained to NVCA Lands staff have been designated as mitigate the potential risks of property damage Provincial Offences Officers under Section 29 of and loss of life associated with flooding. the Conservation Authorities Act to proper and legal use of NVCA lands. The objective of the safety review update is to complete an assessment of the dike's condition Partnerships from a structural and geotechnical perspective, NVCA partners with many local organizations and to ensure that this assessment is maintain conservation areas and to host completed by a Qualified Professional Engineer. festivals such as the Spring Tonic Maple Syrup Festival and the Festival at Fort Willow. 8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 237 of 241 15.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... New Lowell Washroom Repairs The NVCA Board of Directors approved the use of the use of the New Lowell Reserve fund for washroom repairs at the New Lowell Campground. 2023 Year End Surplus/Deficit Allocation The NVCA Board of Directors approved that any deficit/surplus for 2022 will allocated accordingly to the budget reserve. Upcoming Events Tiffin Nature Program Geared towards children in pre-K and kindergarten, NVCA's nature program will help children gain knowledge, understanding and appreciation of the natural world and our amazing planet. Children learn about risky play, and develop a better understanding of their relationship with the land. Date: Tuesdays and Thursdays during the school year (with some exceptions) Location: Tiffin Centre for Conservation 8195 8th Line Utopia, ON LOM 1TO Link to Registration 8195 8t" Line, Utopia, ON, LOM 1TO w 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 238 of 241 15.d) Correspondence dated December 4, 2023 from Orillia Public Library ... Orillia Public Memo Library To: Shawn Binns, Director, Operations & Community Services, Township of Oro- Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Bessie Sullivan, CEO, Orillia Public Library Date: December 4, 2023 Subject: Township of Oro-Medonte Statistics: November 2023 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* orrowing Renewals December 1, 2023 Nov 1-30, 2023 Nov 1-30, 2023 Township of Oro- 1,319 427 3,310 Medonte Adult Township of Oro- 266 49 56 Medonte Child Township of Oro- 33 7 12 Medonte Youth Township of Oro- 0 0 Medonte Housebound E-Access 78 N/A N/A Total 1,696 483 3,778 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 239 of 241 18.a) 2023-100: A By-law to amend By-law 2022-051 A By-law to Constitute... The Corporation of the Township of Oro-Medonte By-law No. 2023-100 A By-law to amend By-law 2022-051 A By-law to Constitute and Appoint a Development Services Committee Whereas Authority is granted, pursuant to the provisions of Section 44 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, to Council to constitute and appoint a Committee of Adjustment; And Whereas Section 5, Subsections 1 and 3 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides the authority for County to delegate their authority under Section 4 of the Planning Act, R.S.O. 1990 subject to such conditions as the Council may by by-law provide; And Whereas Section 8, Subsection 1 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that the Council of a municipality may appoint a Planning Advisory Committee composed of such persons as the Council may determine; And Whereas Council deems it advisable to amend By-law 2022-051; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 6. That the regular schedule of meetings of the Development Services Committee shall be as follows: a) Development Services Committee meetings on the first Wednesday of each month with the following exception: i) During the month of January of each year the meeting shall be held on the third Wednesday of the month. d) That the Secretary-Treasurer for the Development Services Committee be authorized to amend the Development Services Committee meeting schedule as deemed necessary. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 13th day of December, 2023. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 240 of 241 20.a) 2023-102: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2023-102 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, December 13, 2023 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, December 13, 2023, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 13th day of December, 2023. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon Page 241 of 241