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07 20 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda ft o Electronic Meeting 0;Township of Tuesday, July 20, 2021 9:00 a.m. - Closed Session Proud Hcritn,qe,Excrrf kk Funfre Open Session Immediately following Closed Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre was closed to the public. Effective Monday, July 5, 2021 at 8:30 a.m., the Administration Centre was reopened to receive the public by Appointment only. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Open Forum or IDS Committee Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa Page 1 of 385 Council Meeting Agenda - July 20, 2021 [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). d) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). 5. Minutes of Council and Committees: 6 - 21 a) Minutes of Council meeting held on Wednesday, June 23, 2021. 22 - 24 b) Minutes of Special Council meeting held on Friday, June 25, 2021. 6. Recognition of Achievements: 25 a) Catherine McLean, Intermediate Planner re: Registered Professional Planner (RPP) Designation from the Ontario Professional Planners Institute (OPPI). 7. Public Meetings: None. Page 2 of 385 Council Meeting Agenda - July 20, 2021 8. Deputations/Presentations: 26 - 48 a) 10:00 a.m. Deputation dated July 20, 2021 by Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hospital re: Future Hospital Update. 49 - 177 b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, Economic Development/Communications; and Adam Fine, Fathom Studio re: Wayfinding Strategy. 178 - 267 c) Presentation by Watson & Associates Economists Ltd. in Association with Dr. Robert J. Williams re: 2021 Ward Boundary and Council Composition Review, Township of Oro-Medonte, Final Report dated July, 2021 . 9. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 268 - 271 a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2021-10 - Nurse Practitioner Roof Replacement. 272 - 278 b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Pound Services Agreement [Refer to Item 17a)]. 279 - 282 c) DS2021-094, David Yauk, GIS Technician re: Proposed Public Street Renaming: Holick Road. 283 - 293 d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-SUB-01 and 2016-ZBA-01 Horseshoe Ridge Phase 4 — Ontario Lands Tribunal (OLT) Hearing Representation. 11. Reports of Municipal Officers for Information Only: 294 - 302 a) Robin Dunn, CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. Page 3 of 385 Council Meeting Agenda - July 20, 2021 13. Announcements: 14. Consent Agenda: 303 a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Administration Centre Closed, Civic Holiday, Monday, August 2, 2021 . 304 - 307 b) Minutes of the Barrie Public Library Board meeting held on Thursday, May 27, 2021 . Staff Recommendation: Receive for Information Only. 308 - 314 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 28, 2021 . Staff Recommendation: Receive for Information Only. 315 - 321 d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting held on Friday, May, 28, 2021 and Highlights of meeting held on Friday, June 25, 2021 . Staff Recommendation: Receive for Information Only. 322 - 340 e) Minutes of Orillia Public Library Board meeting held on Wednesday, June 23, 2021 . Staff Recommendation: Receive for Information Only. 341 - 360 f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our Community 10-Year Affordable Housing and Homelessness Prevention Strategy. Staff Recommendation: Receive for Information Only. 361 - 370 g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21, 2021 re: Effects of Short-Term Rentals on Affordable Housing. Staff Recommendation: Receive for Information Only. 371 h) Correspondence dated June 29, 2021 from Catherine McCullough, Board Chair, North Simcoe Victim Services (NSVC) re: Housing Concerns. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 372 - 373 a) Correspondence dated June 16, 2021 from Colin Nelthorpe, Chair, Board of Directors, Fierte Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from July 26 to August 8, 2021 and a Request for a Flag Raising. 374 - 379 b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Director, Oro-Medonte Chamber of Commerce re: Request for Letter of Support, Application to Ontario Chamber of Commerce. 16. Notice of Motions: None. Page 4 of 385 Council Meeting Agenda - July 20, 2021 17. By-Laws: 380 - 383 a) 2021-085: A By-law to Enter into an Agreement with Heartland Kennels to Provide Pound Keeper Services and to Repeal By -Law No. 2016-098. 384 b) 2021-086: A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting of traffic and parking on highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 385 a) 2021-087: Being a by-law to confirm the proceedings of the Council meeting held on Tuesday, July 20, 2021. 20. Adjournment: a) Motion to Adjourn. Page 5 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . The Township of Oro-Medonte �+- Council Meeting Minutes T4wnsh' of Electronic Meeting Proud Heritage,Exciting Future Wednesday, June 23, 2021 10:31 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa (left @ 2.30 p.m.) Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Derek Witlib, Manager, Planning Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Michelle Jakobi, Acting Director, Environmental Services; Karla Musso-Garcia, Manager, Operations; Jenny Legget, Public Relations Officer/Communications; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, and Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Page 1 of 16 Page 6 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Aar For the purpose of capturing the moment of reflection that was lost due to audio difficulties at the June 9, 2021 Council meeting, Councillor Scott presented verbatim the following moment of reflection, acknowledging that since the June 9, 2021 Council meeting the numbers had changed: "Thank you Your Worship, Since our last Council meeting there have been extremely troubling incidents that I would like my colleagues to give thought and prayer to during our moment of reflection. The 215 indigenous children's graves that were discovered in a British Columbia Residential School ,,. And the 5 Muslim family members in London Ontario that were targeted due to hate, with 4 of them losing their lives. Incidents created through hate, racial intolerance and prejudice —we as Canadians are better than this. Zhawenim, Assalamu Alaikum, God bless." 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210623-1 Moved by Veitch, Seconded by Keane Be it resolved that the agenda for the Council meeting of Wednesday, June 23, 2021 be received and adopted. Carried. Page 2 of 16 Page 7 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 3. Disclosure of Pecuniary Interest: None declared. 7. Public Meeting: a) Public Hearing, DS2021-096, Andria Leigh, Director, Development Services re: Minor Variance Application 2020-A-23 (revised), Mitchell & Alexandra Casey, 1751 Mount St. Louis Road East. A# The following correspondence was received: Township of Oro-Medonte, Building Division dated June 9, 2021; Nottawasaga Valley Conservation Authority dated June 21, 2021. Andria Leigh, Director, Development Services, explained the purpose and effect of the proposed application. A PowerPoint presentation was presented. ,N, & "41* The applicants were not present. Staff commented that no additional public registrations were received. Staff confirmed that no additional correspondence from the public was received during this meeting. 0%&, X ""W There being no further comments or questions, the hearing adjourned. Motion No. C210623-2 Moved by Greenlaw, Seconded by Scott'° hN" Be it resolved 1. That DS2021-096, Andria Leigh, Director, Development Services re: Minor Variance Application 2020-A-23 (revised), Mitchell & Alexandra Casey, 1751 Mount St. Louis Road East be received and adopted. 2. That Minor Variance Application 2021-A-23 (Revised) by Mitchell and Alexandra Casey, specifically to permit a minimum interior side yard setback of 0.37 metres (1 .22 feet South East Corner) and 0.44 metres (1.43 feet North East Corner) and a reduced common wall of 33% to the attached garage that is replacing the existing detached garage/sunroom, on lands municipally known as 1751 Mount St. Louis Road East, Township of Oro-Medonte, be approved, subject to the conditions as outlined in DS2021-096. 3. That the applicant be advised of Council's decision under the Secretary-Treasurer's signature. Carried. Page 3 of 16 Page 8 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 10.Reports of Municipal Officers for Action: a) DS2021-087, Danielle Waters, Planner re: Zoning By-law Amendment Application 2021- ZBA-04 by Charlotte Rice, 8790 Highway 12 North [Refer to Item 17a)]. Motion No. C210623-3 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That DS2021-087, Danielle Waters, Planner re: Zoning By-law Amendment Application 2021-ZBA-04 by Charlotte Rice, 8790 Highway 12 North be received and adopted. 2. That Zoning By-law Amendment Application 2021-ZBA-04 by Charlotte Rice, specifically to rezone the subject lands from the "Residential One (R1) Zone" to the "Residential One Exception 329 (R1*329) Zone" on Schedule Al to Zoning By-law No. 97-95, as amended, to permit an accessory apartment dwelling unit with a ground floor area of 48.0 square metres (517.0 square feet) within a detached accessory building, be approved. 3. That the appropriate draft By-law (By-law No. 2021-059) be brought forward for Council's consideration. 4. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. AdO%hh, N :>%%0 6. Recognition of Achievements: Mayor H.S. Hughes and members of Council recognized the following recipients: a) Nari Hwang re: Advocate for a Cleaner, Healthier Lake Simcoe. b) Taylor Liedtke, re: Fundraising Towards the Purchase of Dog Waste Bag Dispensers for our Community. it 1906 c) John Crawford re: 2021 Oro-Medonte Citizen of the Year Award Recipient. d) Sheila Craig re: 2021 Ontario Senior of the Year Award Recipient. Motion No. C210623-4 Moved by Greenlaw, Seconded by Scott Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017- 165, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. Page 4 of 16 Page 9 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, June 9, 2021. b) Minutes of Special Council meeting held on Friday, June 11, 2021 . c) Minutes of Heritage Committee meeting held on Monday, June 21 , 2021 (to be distributed). Motion No. C210623-5 Moved by Scott, Seconded by DeSousa Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, June 9, 2021 ; and b) Special Council meeting held on Friday, June 11, 2021 be received and adopted as printed and circulated; and that the draft minutes of the c) Heritage Committee meeting held on Monday, June 21, 2021 be received. Carried. Motion No. C210623-6 NrN*4 61, Moved by Scott, Seconded by DeSousa Be it resolved 1 . That, per Motion No. HC210621-5 of the Monday, June 21, 2021 Heritage Committee meeting re: Cultural Heritage Resource Evaluation Form, Request for Listing and Designation of Oro-Medonte RailTrail: • the Oro-Medonte RailTrail be listed and added to the Municipal Register of Municipal significant and/or cultural heritage properties; and • That staff proceed with obtaining a cultural heritage assessment for the Oro- Medonte RailTrail. 2. That the matter be returned to the Heritage Committee for their consideration. Carried. 8. Deputations/Presentations: None. Page 5 of 16 Page 10 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 9. Open Forum: None. 10.Reports of Municipal Officers for Action: b) DS2021-93, Andy Karaiskakis, Senior Planner re: Telecommunication Tower—Andrew Robinson and Jason Robinson (Owners) and Canacre Ltd. (Agent), 6331 Line 3 North, Pre-Consultation Application 2021-PCA-06. Motion No. C210623-7 Moved by Veitch, Seconded by Keane A40 Be it resolved 1 . That DS2021-93, Andy Karaiskakis, Senior Planner re: Telecommunication Tower— Andrew Robinson and Jason Robinson (Owners) and Canacre Ltd. (Agent), 6331 Line 3 North, Pre-Consultation Application 2021-PCA-06 be received and adopted. 2. That Innovation, Science and Economic Development Canada (ISED) be advised that the Township of Oro-Medonte has no concerns and concurs with Canacre Ltd. proposed installation of a telecommunication tower to be located at 6331 Line 3 North. 3. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. c) OCS2021-13, Karla Musso-Garcia, Manager, Operations re: Sole Source Supply and Install of Fuel Facility and Fuel Management System for the South Yard. 'X Motion No. C210623-8 Moved by Greenlaw, Seconded by DeSousa Be it resolved 1. That OCS2021-13, Karla Musso-Garcia, Manager, Operations re: Sole Source Supply and Install of Fuel Facility and Fuel Management System for the South Yard be received and adopted. 2. That Quotation #7719 from Comco Canada Inc. to complete the installation of a new fuel system at the South Yard and the removal of in-ground tanks at the North and South Yard in the amount of $135,681 plus HST be accepted. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidder be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 6 of 16 Page 11 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. d) OCS2021-14, Shawn Binns, Director, Operations and Community Services re: 2021 Parks and Recreation Master Plan. Motion No. C210623-9 Moved by Keane, Seconded by Veitch Be it resolved 1. That OCS2021-14, Shawn Binns, Director, Operations and Community Services re: 2021 Parks and Recreation Master Plan be received and adopted. 2. That the contract for RFP OCS2021-008 be awarded to RC Strategies in the amount of $139,295 (excluding HST). 3. That the firms who responded to the Request for Proposals be thanked for their submissions and informed of Council's decision under the Director, Operations and Community Services' signature. NL X Carried. e) CS2021-18, Yvonne Aubichon, Clerk re: Interim Integrity Commissioner Update (to be distributed) [Refer to Item 17d)]. Motion No. C210623-10 (Amendment) Moved by Scott, Seconded by DeSousa That staff be directed to forward the Council Code of Conduct to the Township's legal counsel Aird and Berlis for review and report back. Carried. I'S Page 7 of 16 Page 12 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. Motion No. C210623-11 Moved by Scott, Seconded by DeSousa Be it resolved 1. That CS2021-18, Yvonne Aubichon, Clerk re: Interim Integrity Commissioner Update be received and adopted. 2. That the necessary by-law to appoint John Ewart as the Interim Integrity Commissioner for the Township of Oro-Medonte commencing June 26, 2021 to December 31, 2021 , with an option to extend to March 31 , 2022, and if necessary an additional option to extend to March 31, 2023, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario be brought forward for Council's consideration; 3. That the Mayor and Clerk be authorized to execute the necessary Professional Services Agreement between The Township of Oro-Medonte and John Ewart for the provision of Interim Integrity Commissioner Services; and 4. That staff proceed with a Request For Proposal for Integrity Commissioner Services for the Township in accordance with the Purchasing and Tendering By-law, pending determination of Provincial oversight, regarding Integrity Commissioner's appointments across Ontario. 5. That staff be directed to forward the Council Code of Conduct to the Township's legal counsel Aird and Berlis for review and report back. Unanimously Carried as Amended. Recorded Vote Requested by Councillor Veitch Councillor Veitch "' Yea Councillor DeSousa'_ " Yea Councillor Greenlaw Yea Councillor Keane Yea Councillor Scott Yea Mayor H.S. Hughes Yea f) DS2021-95, Andria Leigh, Director, Development Services re: Proposed Changes to the Conservation Authorities Act —ERO Posting 019-2986. qW Motion No. C210623-12 4f Moved by DeSousa, Seconded by Keane Be it resolved 1 . That DS2021-95, Andria Leigh, Director, Development Services re: Proposed Changes to the Conservation Authorities Act —ERO Posting 019-2986 be received and adopted. 2. That Council authorize Planning staff to make a submission through the Environmental Registry (019-2986) as generally outlined in DS2021-095 as the Township's submission in addition to any other comments received from Council. Carried. Page 8 of 16 Page 13 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210623-13 Moved by Keane, Seconded by DeSousa Be it resolved that we do now go in Closed Session at 12.32 p.m. to discuss • Solicitor-client privilege (Cannabis). • Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))); and (Land Acquisition for Municipal Purposes). Carried. b) Motion to Rise and Report. Motion No. C210623-14 Moved by Scott, Seconded by Veitch Be it resolved that we do now Rise at 3:22 p.m. and Recess until 3.30 p.m. and Report on the Closed Session Items 4 6, 'xAr"4% - c) Robin Dunn, CAO re Solicitor-client privilege (Cannabis); d) Yvonne Aubichon, Clerk; and Donna Hewitt, Director, Corporate Services re- Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). e) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). Carried. Page 9 of 16 Page 14 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. c) Robin Dunn, CAO re Solicitor-client privilege (Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Manager, Planning Services; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Shawn Binns, Director, Operations and Community Services, Jenny Legget, Public Relations Officer/Communications; Chris Williams, David Reiter, Laura Dean, Aird & Berlis LLP. Motion No. C210623-15 Moved by Scott, Seconded by Greenlaw AL4 Be it resolved 1. That the confidential verbal information and confidential memorandum correspondence dated June 22, 2021 from Aird & Berlis LLP and presented by Robin Dunn, CAO; Derek Witlib, Manager, Planning Services; Chris Williams, David Reiter and Laura Dean, Aird & Berlis LLP re: Solicitor-client privilege (Cannabis) be received. 2. That staff and legal counsel proceed as outlined.'! Carried. Councillor DeSousa left at this time. Page 10 of 16 Page 15 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. d) Yvonne Aubichon, Clerk; and Donna Hewitt, Director, Corporate Services re- Acquisition/disposition of land (East of Line 7 South between Ridge Road & Lakeshore Road (PIN 58559-0077 (LT))). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services. Motion No. C210623-16 Moved by Veitch, Seconded by Scott Be it resolved 4A 1. That the additional confidential verbal information presented by Donna Hewitt, Director, Corporate Services be received. 2. That Confidential Report No. CS2021-17, Yvonne Aubichon, Clerk re: Acquisition/ Disposition of Land (the unopened road allowance located East of Line 7 South between Ridge Road and Lakeshore Road (PIN 58559-0077 (LT)) abutting property identified as ORO CON 8 W PT LOT 26 W; SUNNYSIDE PLAN 606 PT PARK; DRIVE LOTS 433 TO 445 RP;51 R42465 PART 1) be received and adopted; 3. That the lands described as (the unopened road allowance located East of Line 7 South between Ridge Road and Lakeshore Road (PIN 58559-0077 (LT)) be offered to the abutting property owners identified as ORO CON 8 W PT LOT 26 W; SUNNYSIDE PLAN 606 PT PARK; DRIVE LOTS 433 TO 445 RP;51 R42465 PART 1); with the exception of that half of the portion of unopened road allowance be offered to the abutting property owner(s) identified as CON 8 N PT LOT 26 (867 Line 7 South) and ORO CON 8 PT LOT 26 PLAN 606;PT PARK DRIVE AND RP;51 R37008 PART 1 (985 Line 7 South) abutting their respective properties at a cost of $.26 per square foot. 4. With all abutting owners including the property identified as CON 8 PT LOT 25 S OF CNR RP;51 R31087 PART 2 (837 Line 7 South) be provided a Right of Access over the entire unopened road allowance to be registered on title; 5. And that the applicant and abutting owners be advised of Council's decision under the Clerk's signature. Carried. Page 11 of 16 Page 16 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. e) Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Acquisition/disposition of land (Land Acquisition for Municipal Purposes). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief. Motion No. C210623-17 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That the confidential verbal information presented by Donna Hewitt, Director, Corporate Services; and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re- Acquisition/disposition of land (Land Acquisition for Municipal Purposes) be received. 2. That staff and legal counsel proceed as outlined. Carried. 11.Reports of Municipal Officers for Information Only: . a) Robin Dunn, CAO re: Update on COVID-19 Actions. Motion No. C210623-18 %&, N %�l Moved by Veitch, Seconded by Greenlaw Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for Information Only, be received: a) Robin Dunn, CAO re: Update on COVID-19 Actions. x it 'q% Carried. 12.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Councillor Scott. 13.Announcements: None. Page 12 of 16 Page 17 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 14.Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Ward Boundary Review, Phase Two Survey - Open Until Friday, June 25, 2021; Select a Preferred Option in the Mapping Icon. 2. Township of Oro-Medonte, Office Closures Notice, Thursday, July 1 and Friday, July 2, 2021 . b) County of Simcoe Releases: 1. Volatus Aerospace Accelerates Investment in Simcoe County; 2. County Increasing LINX Transit Services on Route 3 (Barrie to Orillia). Staff Recommendation: Receive for Information Only. c) Correspondence dated June 1 , 2021 from Town of Fort Erie re: Capital Gains Tax on Primary Residence. Staff Recommendation: Receive, Support and Advise under the Mayor's Signature. d) Correspondence dated June 11, 2021 from the City of St. Catherines re: Lyme Disease Awareness Month. Nook Staff Recommendation: Receive, Support, Advise under Mayor's Signature. e) Correspondence dated June 1 , 2021 from Town of Halton Hills re: Elimination of Local Planning Appeal Tribunal (LPAT). Staff Recommendation: Receive for Information Only. Motion No. C210623-19 Moved by Scott, Seconded by Veitch Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1 . Township of Oro-Medonte, Ward Boundary Review, Phase Two Survey - Open Until Friday, June 25, 2021 ; Select a Preferred Option in the Mapping Icon. 2. Township of Oro-Medonte, Office Closures Notice, Thursday, July 1 and Friday, July 2, 2021 . b) County of Simcoe Releases: 1. Volatus Aerospace Accelerates Investment in Simcoe County; 2. County Increasing LINX Transit Services on Route 3 (Barrie to Orillia. Received for Information Only. Page 13 of 16 Page 18 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. c) Correspondence dated June 1, 2021 from Town of Fort Erie re: Capital Gains Tax on Primary Residence. Received, Supported and Advised under the Mayor's Signature. d) Correspondence dated June 11, 2021 from the City of St. Catherines re: Lyme Disease Awareness Month. Received, Supported and Advised under the Mayor's Signature. e) Correspondence dated June 1 , 2021 from Town of Halton Hills re: Elimination of Local Planning Appeal Tribunal (LPAT). Received for Information Only. Carried. 15.Communications/Petitions: None. 16.Notice of Motions: None. 17.By-Laws: a) 2021-059: A By-law to amend the zoning provisions which apply to lands at Plan 1128 Lot 3 (Orillia) Township of Oro-Medonte, 2021-ZBA-04 (Rice). b) 2021-070: A By-law to Remove the Holding symbol on lands described as follows: Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100 being Registered Plan 51 M-1195, Lots 1-9, Township of Oro-Medonte, County of Simcoe, PIN 58547-0168 (LT), Roll # 4346-010-004-22701 . 11 c) 2021-074: A By-Law to Amend By-Law No. 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). d) 2021-075: A By-law to repeal By-law 2017-162 and Appoint an Interim Integrity Commissioner for the Township of Oro-Medonte (to be distributed). Page 14 of 16 Page 19 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. Motion No. C210623-20 Moved by Keane, Seconded by Greenlaw Be it resolved that a) 2021-059: A By-law to amend the zoning provisions which apply to lands at Plan 1128 Lot 3 (Orillia) Township of Oro-Medonte, 2021-ZBA-04 (Rice); b) 2021-070: A By-law to Remove the Holding symbol on lands described as follows: Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100 being Registered Plan 51 M-1195, Lots 1-9, Township of Oro-Medonte, County of Simcoe, PIN 58547-0168 (LT), Roll # 4346-010-004-22701; c) 2021-074: A By-Law to Amend By-Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law); d) 2021-075: A By-law to repeal By-law 2017-162 and Appoint an Interim Integrity Commissioner for the Township of Oro-Medonte; h" be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. *,M% N91%;* Carried. 18.Closed Session Items (Unfinished Items): None. U 19.CIS % onfirmation By-Law a) 2021-076: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 23, 2021 . Motion No. C210623-21 Moved by Greenlaw, Seconded by Keane Be it resolved that By-Law No. 2021-076: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 23, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 20 of 385 5.a) Minutes of Council meeting held on Wednesday, June 23, 2021 . Council Meeting Minutes — Wednesday, June 23, 2021. 20.Adjournment: a) Motion to Adjourn. Motion No. C210623-22 Moved by Veitch, Seconded by Scott Be it resolved that we do now adjourn at 3.55 p.m. Carried. Mayor, H.S. Hughes Clerk, YvonnsAubichon Page 16 of 16 Page 21 of 385 5.b) Minutes of Special Council meeting held on Friday, June 25, 2021 . The Township of Oro-Medonte Special Council Meeting Minutes To, nShtpof Electronic Meeting Proud Heritage,Exciting Future Friday, June 25, 2021 12:47 p.m. 2018-2022 Council Present: Mayor H.S. Hughes Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Regrets: Deputy Mayor Ralph Hough Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Patrick Howse, Information Technology Technician (IT) All Council and staff participated via ZOOM platform 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 3 Page 22 of 385 5.b) Minutes of Special Council meeting held on Friday, June 25, 2021 . Special Council Meeting Minutes — Friday, June 25, 2021. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC210625-1 Moved by Greenlaw, Seconded by Keane Be it resolved that the agenda for the Special Council meeting of Friday, June 25, 2021 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum: None. 5. By-Laws: a) 2021-077: A By-law to Appoint an Interim Closed Meeting Investigator and Repeal By- Law No. 2020-006. Motion No. SC210625-2 Moved by Scott, Seconded by DeSousa Be it resolved that 11 a) 2021-077: By-law to Appoint a Interim Closed Meeting Investigator and Repeal By-Law No. 2020-006 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 2 of 3 Page 23 of 385 5.b) Minutes of Special Council meeting held on Friday, June 25, 2021 . Special Council Meeting Minutes — Friday, June 25, 2021. 6. Confirmation By-Law: a) 2021-078: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday, June 25, 2021. Motion No. SC210625-3 Moved by Keane, Seconded by Greenlaw Be it resolved that By-Law No. 2021-078: Being a by-law to confirm the proceedings of the Special Council meeting held on Friday, June 25, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 7. Adjournment: a) Motion to Adjourn. Motion No. SC210625-4 Moved by Veitch, Seconded by Sc Be it resolved that we do now adjourn at 12.56 p." . Carried. Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 3 of 3 Page 24 of 385 atherine McLean, Intermediate Planner re: Registered Professional ... a a a, z tom+ U f-+ o d a N Z p" - 4-1 0 Q - '? r o'N L7 z � r. ° 0 CO Oaf._ p �. . E 0~Cu CL 3 ro zu W I'll IS= U o U C0 (~ E E U a � o ti N O N Q Page 25 of 385 8.a) 10,00 a.m. Deputation dated July 20, 2021 by Carmine Stumpo, Presid... From: noreply@oro-medonte.ca <noreply@oro-medonte.ca> Sent: June 16, 2021 9.29 AM To: Deputations <Deputations@oro-medonte.ca> Subject: Public Participation Registration Form This is a Request to Participate in the Council Meeting of 14/07/2021 1 understand the information above First Name: Carmine Last Name: Stumpo Email Address: tadyni(a)osmh.on.ca Telephone Number: 7053307027 Address: 170 Colborne Street West Orillia, ON L3V2Z3 I am requesting electronic participation at the Council Meeting Date of Meeting: 14/07/2021 Regarding the agenda item: Future Hospital Project - Orillia Soldiers' Memorial Hospital This will be on behalf of: A group/organization; please state name below Page 26 of 385 8.a) 10,00 a.m. Deputation dated July 20, 2021 by Carmine Stumpo, Presid... By stating the application number, applicant name or group/organization named below, you confirm that you are duly authorized to act on behalf of the identified applicant or group/ organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Orillia Soldiers' Memorial Hospital I will be connecting to the meeting by: If connecting by telephone, attendee must call from same phone number as registered on form. Please note: Depending on volume of speakers, telephone number may be visible to public; however, every effort will be made to change prior to being promoted to panelist. No blocked telephone numbers will be permitted. Computer I will be providing a: PowerPoint Presentation Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation: Please describe below, the subject matter of the requested deputation/presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Update on Future Hospital project Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? 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IPA. {I Y V 7 • , A. aIr I F-t y 'Gy t Y Te c I N4. a Y b. CL xt U O - r. .• J 1 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... ri O) U � ca C O O CD � m U _ O a) a) cr) O a c Q m c a c a) o ca o cr) > + o a) cr) co o c m Q cr) c a .p O oU m co -O m cn f t a) co m cn c p o c m '� m m cc)) o co o c c cn E n a > Q m .O X O m cr) � m cocr) n a) O cc,,)) u + m o > Q m m n m m + E T U) 0 � m + c U Q E > .E °> c c ca Q U >- 2 m m Q � wom cr) a cQ aai o � 0m a) cr) .� .0 �C 0- Co E = c U a cr) LE CO -0 cmr N T c c m o Q + >' co 0 a c Eo T aj U + cr) a o f E o m o o Q o Y U E o a CDOv m Q E N —o cTn O m m o m 6 E � cr) .cn m U ° a) a s cn n .� m L� cn c) a �/ C!) 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E .n + - N m m cc c -0 c' a m m o o 0 o 0 o cn E O o c c Q c '� o c .o a�i > o U m O c a L ° .}� a> t a> _m n Q U N °� m m m c m CO a> o a O m Q = E >- ^' -0 C c6 c6 C 0 47 C � Q C c6 + L Q x � c� a� cn c > o o a> L � co + a> _ > '} m o -0 o a coo CO C14r4 '� � -c co -0 a) m E Q R OamgA3 4365co 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... Illld IIIIIIIIIIII•I cu ■ �IIIIIIIIIIII�I H CU 0'@ III IIII I C � Q O C U @ O C O 0 p 'C E @ C c) L .o CO o � ® � @D o IIIII oT ■ Cco C):2 _C -O O �O ,� 47 c a7 CD a> CC 6 C m p p- C � > ll � n O C Cll O U O O O Q � cn 0- CD (D -p Q c >- >, a7 m m 48 +� O — �' c0 Q Q , Q O o Q .� U m p p m a O c M Cn E m `n o —�° .� Cn cIS J E c o m m m n m a c > of c + n o > n > > T a> c m ca -o � 6 n T E cc") m 0) c � cu co � o ' m C cm E 'cn n m D 6) > � a .E cT m cT - m ° i .� m o }' 6J Cr) co O a —O o o >o U a >m Q m� E > > t co — z o Q -- o o 6 o Q T ccz m e � co o f> cri co c m a> E �' O O a> T — E � t c E c a6i ri m + — '� E E Q a co m E 0 3 co (a) a> a> a> O O E � � o C� + o c m m c Q c E �_ a o> E m -Ow -0a`oi m _� o ccu Q U O co C m � >� m m >' E co m a- p .� � a a� , 0 f 'J p cr C �6 m -p o n m Y m � m a mcr) a) Cn m m c E o a m C' m cn - Q o m cn Q 0) >; o p m E C.') a of > c c + c c a> + m 6 = O U .L 1 � O .O 0) D O O O U Ol m }' O C .� Cll O Cll .O a7 a7 c .� Cll m Un cn C m aJ X a> Cn OJ m a)O a> c E c i 3 O .o m E m c o Q E CS 0 6 'Cu �' a> o S o p o .� o > O o o -a ami p O .p C m -� O C O -6 E O a7 0 Cll U U a7 a5 c Q mo � >o 0 0n c) -0 c -ma T - T,o m E E � > E mm m> a C 0.) 0) �c6 m O E �o n Q cr) m > N E a Q Q a> .� g E .� > cn 3 O a> m a> o m c c '0ami E E -0 o 0 m m � 0 0 w . 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O C � o o o Q �° o a 0 00 .Q o p o a � m � cu c cn u co O g O � m n >- E E b m co co O oa> Q a)O 2 a s °7 = � O m O ca m om i cl n a OL a � m cnn o 0Q O m m -0 ) c E > J a � o E o cr)— m O � oo im m n u Q n m Q m a> m C m e o n o co U o > .CO a) o� a� _0 -0 cn 0 o ti � > > f � EQ o a o) o o o Q Q � mo c o o Q� Q — c c cc ai a Q O O m O '— C > CD �a m o ° Q m a aoi 0 a) 00 o cm m . o oi E o o Q o m m o 8- n a i E o ao o = � � m a n n o mQm Q E o T a> -0o E m o o m wo 0 0 > mE � C Q 0 Q a> m e c c c m a2 E n °� cmi E o 3 a o E a Q a O o -C O O O -0 m _ m O C6 O O . CO E2 O 0) T c 0) O cum Om3E m c On , a) � m o o ly E, aco E o o oCc 0 a mcn m Qm3 0 am>m 0 -0 ui Q o �' m 7 E Q x -O > N +O-+ + �' O U 46 C O m ' ai m � o m c c n n o x m > E E ca > a o m Q o 0 0 > >- — om -a cn_a> 6 0 aimo m E Eo m .0 E o m m Q m > Q cn o mT � m xo o co C CO cN >o E on c o m oN E m m o c i o m � q 2 - o o m l � E -L aT E c a> E m o m ai o > c (D o o o , x o a o f a� ° o Q E u, J Q Wage 46 bf 6 0 0 » S.b) Presentation dated July 12, 2021 b/ Jennifer Whitley, Coordinator, / / \ c: c \4-J e \ ® c \ G / y — ' 2 \co ® \ \ 7 y \ b d 06 \ ® 's 9 a = 2 / 2 0 E o \ cl co / co J G / J / { \ \ ' o \ y co 0 \ � G 5 % _ = z c a 2 / .= 2 C o e o G E s % ® e ® / g ® ° c 3 a \ \ } / ® / \ / a / - / 0 c / w e 0 c c / co \ 2 > } ? & / j s e c = / / ƒ % ® m \ @ a ° / \ 0 ^ 7 / \ � \ » ƒ E / 6 = w 2 y s f 5 3 5 t E d ® y s % 5 § e@ e � % E a 2 a / > z g ± E / / ƒ y E 2 ® / $ ° c 0 2 / \ / / y s / .y .\ e w o e \ ? c E m z 0 0- 0 § / \ fcJ m y 0 § y y o z % e \ ./ / \ / ./ � \ / f ƒ / 2 ± ƒ / f / E 3 o T \ / y y . . . . \ � J c y y y e / / \ ) X D / / % s a % k a Page 97 of 385 r �,t FIB " 1.4 r� W j . ) as 1 N • a i4 Ir�.t l■ � 1 y e ,1, �6s� .�•. r 1. . 1 f .tom. 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T O C, O 0 0 O 0 0 O co N U 4 O C2 w t O O U O) C Q 7 O (3) dj 47 +� O -E .L O = C c0 -6 cn c6 C) Cn + c6 > >, C C Q 'U C C +J OJ m O O) -O C co O U _ crn U CO 'O O 6J 47 c�6 47 O > co E co m t c N O O O Q U O 0 c' O +J + C C 0 crn T '� m �O Q O V, C O O cn }, (D c6 U cT 0 Q C -0 OJ = T Q '_O C T CD c6 = cn > CO cC6 m .C6 O U U O O C 0 O C C 4 co � + c c m O c6 O O 0 O co cr) � 6J ,-0 6J � m O- C Cn � O c6 -O C , - U N O C U 0- O 6 ;� c c)co co m'0 O >' Ol ccO C cc � O O N N O O T O O C cn E cc Q .� � � O cC0 � O 47 >, ccu c6 CV O - m > ~ E U co E - U Q U O N O N T Page 100 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... fathom Z O E E 3 ` O C/D � z a ca � c t o m 0 - � o O \ Q r a CaC s\✓^\ ae 0 w n� � LL � a O _ f is r ' a • aaw �ee� e� r ` aF° w 2 s 93 Z a � �o J � � F N �\ N > � 6 � CN J 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... b, cn c � T O D co O a N O aA O cn N C O C Q N O C - cu O c6 N L D L C O C i cu O 1 cn � p � O CO CID o a ca 0 o a) O U @ N � j cu u 6 c6 co OJ N N O (-- 0) C O N O) CU C O � O N � O _u Q C O N Oo Q O O �- F _ + 6TJ >' c6 O C CO C O N +! 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C co .. ... N E 1 T a � O O i Q J 0(D ? O >. U-0 O Q -0 N @ _N 0. C co D { C ' r O N U cu T G) O N N. — C L h y '� �. @ CD U - 0) c --; 2 N N — N Q 07 Q @ _@ co C)) a X C N 16 N N CD CO CVCo > C) OE CD lii4 S i s 3 N@ +o @ Co @ rl _ U :�: C7 Q \ edJuly 12, 202 ' : yley, Cin8 r .. | ^\ \ \ 5 § \ / -CO CD- OD i% co CID \ \ / .K Q- - < \ 2 / . ® co ca \ @ \ - 2 - Ea CD £ \ :% « \ CO vs En \ / En CO CO - ., l � g ,2 © /\ ' 2 » } j / \$, k / / a y : !/ g 2 / coEn co 2 \ \ [ + \ Q- \ CD\ . \ ! 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T 0 C, 0 0 0 0 0 0 0 0 rCc) 6E o w o o -ai 0- co UO _ m� � o oO = Uai E � � � > " o 0 +_+ o (� o E To T o Q o o c o °> Q o o (D CO a co E Q Qcr) CDo o Q cr) co co L + O > Q 0 cr)>' cn a a o a> " CO Cocn cc — o X a> o a> o T a> a o a m a> U T Ca E � o a) m ai a> a n c O .— +-+ U T c6 C co 0 � c a ~ � n .c o 0 o 4c ° o L Cn o CoC E o C .Q cccn o cm a) a> 0- COc m .cn p a> p +� o o cn 0 >' cn co o .0 O C c6 T m Q O '� C o n o cn o — Q cn Q � m n o o o .� cr) 0 0 o Y o U c a> Q o > > � a a� cn m � c + a> cf) a m co E Nm C) o c a> a .� Q Ecn N O N T Page 106 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... fathom Z O p C!i � z se e s ca c � cuN CD > Sao 0 r � hwa y4 \ayV �s ° r d•, wy �a N P !\ .pl'd P N 1r .. a t A� Q a :'n g °b t�Roa a iP O\aFo o �o o�Rp d rs ""flq 7 � S a � ry6 co,A �i �rya 0 J a� S N \ c6,q aP°aa S N J � U 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... T O C, O 0 O 0 0 T co a 0 O o Q - � � Q � 0 � oEco= � � T � o � E o co co co co E cD o o0 co E o Q .U co 0 `� ".O O O O c U O 4 Q L c6 Y U O U O O N 00 O Q O � O O O CO C 0S O >� O O cn C U c c O O -6 }' Q cn p O _ c6 T co _O Q. Q cs CDcn C E co U > O � 'U O c6 O 47 c6 a Q c O x O C C. '6 cr) C6 O U U T _=1 O 4J C C -O C OJ -T O co QJ O 6 N c6 co' ^ pcn E E LSJ +J p T -O U O co cn }, N E o d o -E 0) w -0 co N O N T Page 108 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... fathom Z O p C!i � z o @ � 3 ca o m a� � � J Gay � gJC(�5 ae UCaS �M�.� tgC° z Fa - • - ,vim T b s o v�e6� � `5ren S j � �Q•e I s a`5 V0 . m f w °ca 93 \ Z J i a ' ' j v Go J N O N w � w ,— '�J J 1 CD 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... 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O o c p `N of a) m � E mT om pofl m > O mcnm ID co . pc � p 5 � + 0 o m 0 o cp Q .- � m Q o _' n a> 00 2 - on 0 m + m a> O m > co o .o o -4 Q o m E o 0 c Q o c Q m O c CO > p c E n o o .Q S E F a> c m CD m m c E 3o c m 0 — oO O >g Q C� >>' o 1 -0cn E m = , o c .mc m n a E c cc a a� o_, c E n n co o, nm c c c m ai m m o c ~ m � x 0 0 0 C6 � Q a a> m a> cn a) O p .� c� O - Q m a> c CV O CV T Page 124 of 385 m 8.b) 21 by Jennifer Whitley, Coordinator, ... CO = � cu Q > U _C Q E_ QQ � Q C ( o C . �r @ @ o .n U .Q N U @ z Q co E L c— (6 @ 3 (� CD co N O) @ o C 0) 6 0- 0 T C '7' Q CD ) @ Yu N N U co ca 4C� @ U1-u N = C C 0 C Q U OD, Q) 2 -0 a CID Q @ > u U U N C T Q C C ti. C 47 ._ 0) � N @ Q N N p�.0 U -0 6 > E Cl N _ cu @ c6 @ N +J Q E �5 a o C > ca L T CL C N Q N = y U U ,> N � CV UO N U C c6 p, N Q N = @ s 1 TTo ca �� N N c 0 N � N C CDa7 0 U +' N _C ,_D +' E Q C�7 @ N C7 CV CO E _@ Cr) E Q� 0 3 .c E 3 0 E CD CD cf) co C7 � N > cc YO � C� (+! 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H -U — > cn 7D O U o O LL CIJ U H d U U i — U 0 co O C -O C7> � uO O = U O U L '+ =3 U c6 Cf) U ) T _CO 0 O O co N = U + O C — O -O cn O O -o c .� U C �T E > cr) C3 Q c -O C O O c6 _0 O N > T O o p O O c � O � Q O m O > c a> c -U U 0 co Q C 6 c6 U N ` c6 C >, Q n3 C Q O a> �6 `� O -O L N O CA Q c6 U }, O Eoo o > - C a-J a n - o - o 0 0 cr) a> a> � c � m a> cn O co CO � m >o a> m c a> m c c a> > a> > a, E i c6 C" O c6 O O O U }' c6 O N 0) O Oc O p cn c6 'a-, c6 0 "O c Q 17 O � � .� cn -O a> co T c6 OJ C }, _O �+ O O �; O -0 N O m a"> 6 a> .� U o) c Q a>> m a> a s a> 0 co o m cO a> 6 m> .� E O E o a> m o a> _ o n O cn O a o> .o c .� o C + + o L� c >, - -2 a> c am + E c a> b o m m a> + co 6 m O - .-- Q y cn m + Q c6 a�> :c> a> a> c a> ao> .� a—> o 0 o c c�_> C6 c�C6i> o �1J — cf) O0 cc U U O U O yJ c6 a> j ,� O C O +-+ U O U > O > CD CV O CV T Page 126 of 385 m 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... a C, 0 0 0 a N 0 N a Page 127 of 385 r� . O i` Ir 1 4 r W O U 4� O 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... 0 oc .E L cf)m N� U c c') � . � ocn Ocop O m � OS c ' m ' 0 UmE CM m e c gy> a co o a> 4) O " o Om o 0 ff om E 0 � o E o'O 2+m Q U co o m E O c O Oo S �n TU0) U 0 o a E o co E n � c O =o o � QJ E S m o + O +~ a ( > m 0) a> -0 c" o o cn E --a o o C m E � >- 0 m C 0 m o ¢ m co a� a> O a 6 0 O -6 cn 2) m 'cn c O U c)- Q cUr� .m N C DN .m m �m E >. c > 0 n Otia`C> '0a�n>)oCD c Co3 o Um � > -0 T 0 m O o m 0 -a m + QO C6 CD o m o � M 0o o O CD O - 0) 0) F�u a� a o m a c a� m o � °oaa�0- m F o o Un C16 CD m >> cn O 0 � m a> 'm + 6 Q C U T CS N 0) O O >' U o _o E c"coO - C3J 4� � c O E m m U O E > C -O '-F- U U m C O T O O O C cn m O N ED o > m �' O m CO U C0 co 07 � U0 c) Cp C -% m cn ' CQlO O E cr) 6 m U cr) co m E E >CO co m m 0 E -0 o E o c O c� co O Ucl U � � cn o om oO m cn 0U O m O O m 10 C m O CD- = m o Q c) U Cr U Z if :�E 3: N co n-N o O T . . . . . . . . . . . . . . 0 O m -0 m m o cc = CO E S O m N CJJ o - Q U ( C m CA U U c co CO Q O o m O m > CJJ - co 47 Ccn 4J 0 m L 'ca CD O N m � o> C E -0 -0 oJ c- QQE U N c 0 co m mm CD o � O 1) 3: m cn co cn �— +a U m � mm E0N O O0 o cn 0 O 0 ofO E =3 E >. o + a m mo -a.a CO -0 m E C m CD a E o m cC>n Ec � o cn E c6 >, O C N O E O Q + Cn . 'm a m cn o 0- 7 5) c) > m c 0 ' O '> C n O .mO O E p o N o cn—1 m EE00 3 E 2> Co0 -EE U- 'o� o o oc O Em E°o> o o o .� Q E CO O O N E on U 47 U Co C06 Q m o m -coo =0 0) U cn o C) c co CV O CV T Page 129 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... cu Q a) m a) YO 0.) 1 (a) O > 2- a) cn cr m '� cmj c � �O Q .q) �6 = c O ,� m U 4) c , O 6 co — -p O c 4) 4) Q +� U O co U +p., U C O '� p 0 c C6 p c a) m O 0- .L 0o co m m E E x cr) cn co t m a> E a) , m O o 4) 4) U 0. > 4) p Q .Q E O a, m > o a> pa> "Oo +o4Q )' m O O 4 O m m > t CO o -p 0 + 30: p a> P Ta mo c" c,, c a> o o co + c a o m } o 2 - � � m a> c m m m � c a> m c — a n a o v�i Q 6 Q > i 0 Q o O Q O co .) O co c o cf) C� � Q O U � a�i T (D o aEi Q m a> . . . . . . 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' c o -O E O m op � c)) co m a> � a CO Q c O 0- m m = a> U5 o- >, -o a> co cn Fo — �- o 0 m � 0 cn m (D c o O 2 E e p27) m � co c i Cc t coQp co C O 0 o > OJ -0 O a o 0 U mnCca" O co co c O - m c Ol N +� C fl- ao �c Tm 0m 0 o a a E CDEo cn E �a o � oT NE EU = m a)c — a> c co T co 6 � o U- � o 00 CD mFT m (D - �XO N aci N O N T Page 130 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... • • CYD ' • CID • cc • • D o a • • c n 0 • co o o) m o > O o m CID o m o � o •• • • cn o o co u (D OD � � m • • � E • CO o • • � Q- •• • c ca L o U O C O O U o N • (6 m o En O (A n N N � O CV O CV a Page 131 of 385 y S.b) Presentation dated July 12, 2021 b/ Jennifer Whitley, Coordinator, a c \ 7 -00 / o cc a d 2 0 @ D \ ( ? / ( \ \ / \ ®/ / T / w . e 2 = � / ƒ \ \ ./ ` % % 0 ° \ S \ \ 2 » / / 9 @ / \ / ® � j \ .0 Co CDCO / \ � / 0 / \ / \ .v e G � 9 / E / G y / / % 3 \ / 3 u / \ 0 v w = x / 0 / / { % = K » ± o a coy » 3 ® 0 m ± y 3 / : 5 2 J 2o / x * c o = e o 0- e f a a / y ® ƒ y / 0 _ t @ / / \ $ a 9 d % y \ y & ® E $ \ \ § .m p e _ E 7 e e ) \ / / = f z ± T 0 @ \ / m \ ) 3 0 / E / » t d co ] » \ \ y 0 / 9 \ / ^ 0 � \ M 0 k G ± ® y d y 9 m / 6 0 E © b } \ J c \ e ® = e s e w = \ « ^ = y 2 / c \ E / - / - 2 0 = E \ \ T 0 \ _0 » G 9 0 ° ® ° _ @ e 'z � e c 0 ® _ $ / \ a / ® ƒ f / s \ » \ d 9 \ / % CO @ > J ' ^ -06 J \ e ® / © / \ c \ \ = e m s p .\ \ \ 0 2 ^ E 7 © G & 'a 0 � 7 E / « / / ° G o ± « / 0 / 0 « a 3 D o o c / .a m _w CT \ w / / . . . . . % ® 0 co \ Page132 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... a C, 0 0 0 a N 0 N a Page 133 of 385 8.b) Presentation dated July 12, 2021, by Jennifer Whitley, Coordinator, ... h 6 � i •r W' • 4 •i i Page 134 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... O oco o C � � CU co O Q O> Q O � CD oco � Q .cf) CO o co CD CU c cu o a cu COT CD 0) CO Q) � O C 2 O O o Q o O C +� Co a (1) O + U N a> 0 � aTiCO > co > } + n co a> n a c U cn coo U aan -pa oa x mQ ° p cD- Q O OOCD- OUQO } ISc6 C > E 00 CD OD a o f _o �_ O a a> � m o � x p ) O m o cn c" n E > c" o a> m — a> C +� O p '_6 .O .� a) O E a> 0 o O a> a> c m c .o p °> o n Q c - E co O c ` O m C Q 0 �> C ._6 Q O t C ,c�6 4 O a-' 0> CO 0 C N m +� C a> p Q m L o mE a oQccf) > cm n ` U Cf) O O `~p �0 N t - 6 � U "5 O .L '6 aaO > n c mmooO - o' -o a C a2D a> cr> ,o p tf c c p _ + m co cr) c > cn o O - c Woo o > o� cn >, U c> m .o> o> oE 0 2) '> E a> m 'm .S m + u o> c) > m E > C � cn a> n o m e 0 O c a a a o> a a> a a> c a> p o> - c O> a> a> m _ -O CO o a> 'co a> m Q o o —E � n N O N T Page 135 of 385 fathom s.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... Z a � � z j M � d a o � A J x s / 'a ��'✓ z y� o aQ `I� D �y136 `o — era its 3 Qe� w LL`J O � f U � U a w z m w a w U 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... T C, 0 0 0 0 A` p Cc) '0 47 �1J Q n s O o E �� C"O o Q o 0 ; ) O C N ' >- 0 CO6 o' � � O 3: � o co cc a o� � Q Q C > c coQ E a ocoa a o m > � ° Q o > C6 m o o O m o 'm c c O te a% � Q o Q CO c fl mcc 0 c a + o Q c a s + O a) O on c a�`i m a a) o 0 0 .cl) J E 3: O O fl Ca � CO 0 0 a � o c O + a 0 c c o o co a) _ C OJ -6 s m o ° o a>) m o t 20 ) u on o of O 0 a Ecf) o o T a o c>o co a CU C � � c � o .� Q � a) T I � � a) E LSD a o o a � a a N O N T Page 137 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Ceerdinator, ... E O O a Ma poo M Steel- — z j yJ 68�a w 'Hod u� a 9 N 9 [6 CJ N o" C O m� Q O Ellen Moan 8 8 ` 1 �O m 1 Od LU N � r f\ o y � C O O _ 3 Q� 9• Glacier 0 ¢, E_ m Y N S�ooS C 7 O NLawl O r-I C � O C\ Q 0 C\� a (c +j N O 0 a entation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... as - - N g N � E OD N C6 OJ C C6 N C N O O -6 C O = _ N O Q� 0 m 0 3 G a - Q� Ei _0 a (D o V a s n n N N O CV N a a cc � a--� ti ti ti N N ti ti CN o " ' Page 139 of 385 CD LD 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, C�rdinator, ... E � I' F F I 'I' � 'I' • • o _ Line 7N NL Bull 7 Go APO 1S3dOJ ONV13dOO—Z =a N9ewl U N N lOLL �' id 4 Z m � o i'U C N m C O O �N ca O O U m a y � m � R a LL� Z Cd (6 G O W 0 Q L 0 L _ � ll] Cc Q ^W 0 N C C � 0 \ N cc93 Penetan uishen Penetan ulshene a--+ CNI� CD T Q Paap a rdinator, ... N 2 V `% V V V U `% U If U 12 a U V `% V OD N C6 6J C6 - N � C N O O N _ O =y n O Q� L LL _ _cc O ^W 0 � C.0 d a N E CD Ei _0 a C Q V a a n a s N (n OT •cc m ti ti � m ti ti ti ti N N m .-I 0 m > > > > > > > > > > > > > > > > > > Q LD 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, C�rdinator, ... E Op Scattda(P 11 0 I a ml U O� d N p � C W � O � o Q S � E, U a o � � oco H $ M d a N Line 7N CD m L L 0 — _ 0 _ 0 U CO C� - 6 � 0 N Q O N 0 }! 0 Q Pa JJ49 nif 385 a Jennifer Whitley, Coordinator, ... a- a� _ - - - - - - N - s �z OO O O Q OD N C6 OJ C N C N O O -O C O O d O Q� 0 LL c (C m CC 2 0 L- 0 CD N a QD Ei _0 a QD o Va a a n a a a a a a a a N (n oCN T (C a m m m a . . � m ti N o ' ' Page 143 of 385 LO 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Cogrdinator, ... E H Hawthorne 1 T 1 i y p!1-5 P10 15N s J9apa�\ one OD 9,rd a '0 Sso / T O s OD t m cn cn C � co m- N m c 14 - O y N O O o v- m 13 lie s cc U U J N m� cc m cc NCD LL Tcc CDPage 144 of 38.9 Fj o N tiv 0 a LD esentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... azzzzz � a N 3 U' N C6 OD O C - C 1 T _ C6 N C N O O -O C N O Q� C m J N c cc m = d a QD Ei � a (D o V a a a N (n CN O m Tcc � m ti ti ti m ti m Page 145 of 385 LO 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Cegrdinator, ... E fl over s' O 0 Cn c o - c 0 0 LLI O uLn 1 - °'>c O CJ: w E m uaanp - 0 Q U a h 7 cc c CD L Q Y! C cc N Q O CV cc +.i N CD 0 LD r ntation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... a a � zz � zz � a a N a � N N C6 C, C N C N O O -O C N y O m 0 cc r C o (D m L = Q a L QD Ei � a (D o V a N (n O T cc ti � m N N N in s ' ' Page 147 of 385 co 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, C�rdinator, ... E - a I F F F F I � � • • o _ f3 m l�ulaM o 0 `m 'oa 31 a � m �IaO P. m a w a6upb I T L C � C � C6 �N � H 79 CD � a J D O ¢ a b 1 � O J �b LLI Z O cc a4 CQ d C �r9 Q e i �cti m- m Q a (c a` a by Jennifer Whitley, Coordinator, ... dI 0 0 - _ as _ _ _ 3 T 0) N C6 - c 6J C C N O O -O C - N = O d _ O cc Q� O CQ� � G c c c - � o 0 m - O a - Q� � a QD o Va a a a a n N (n O .cc N N N a--� ti ti ti ti o E E ti ti c-I c-I rl N N ci M N o ' ' - a Page 149 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Cegrdinator, ... E o � Mitt a m 0 x Sokit o acY mom � =U 2 F Lhariatte o cl 11a9dty�eJ s 10 OL I � OD N � a O C — C 6 S6 auil =R w o m � m 4 a 8 8 lied jieb� \ � q 1 0j0 m m n a 7 0 > Line 7114 7 cc a m w a w nl a Cc 3/ m N Q g N\ O N cc ® ® a CN 0Pa e ish fmsw. a 021 by Jennifer Whitley, Coordinator, ... N N 2,2 m m m m m V V V OD N - C6 c _ OD C C6 N = C N O O - -6 C N - m O cc Q� c c m d Q� Ei _0 a � o V a NCD CN (n (v m m '2 Page 151 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Cogrdinator, ... E o � F F F F � • o _ � J PuelPaoM Puejpaa E a o OD N CI ,\ m OD me c 15N 1s. Nm S5T auil o� Q AQQ C dar o GOa a o m 14 14 Line 14S mi= C U7 U - y c l6 r m ma O i cE newso D LL 3 13 E 8- QLU OME O CD �d L m 0LL �A co 12 12 d 12 C Q CV O N _ a (v aj CD �I 0 R.,a- a Whitley, Coordinator, ... 71 O O `% U � V n V V T N C N O O N = O Q� 0 m - a..i o (D L R a co - - QD Ei � a (D o V a a a a CD N /CD CN � . . . . . rl rl ci rl rl ci c-I c-I c-I c-I c-I o N - - Fa 6 53 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Cegrdinator, ... E 8 8 J N CIJ C C I -Y Line 7N 7 0 i 0 O a m m 0 9-ADMIN 9 y �9 E cc CIII am c� O CV cc CD 0 1 r Page 1154 of 38,15 a ated July 12, 2021 by Jennifer Whitley, Coordinator, ... A�_ _ roil N o 0 6J N C6 6J C N C N O O -O C N O d O m 0 Q d a Q� Ei _0 a (D o V a N co O N M m a (j CD ti o 1s i Page 155 of 385 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... a C, 0 0 0 a N 0 N a Page 156 of 385 � i t .9 M— F 114 Al - +, ~ 17. -.�z' J� Y e At 8.b) Presentation dated July 12, 2021 by Jennifer Whitley, Coordinator, ... C2 .� cf) b o Q- > � o co O � _� O 0) c6 > o U 'O Q > C6 C o U -p co e + Cm = o o c m o O E .� 0 O O U `.� cn cn co L 03 > + co O O 3: E > O C O O m co .0 Q N (D O c') U E co C Q O 47 Ol . co cry .0 Q c Q 6 OJ O 4D fl- � N U c6 �O cn c6 L cn co E C N �D .—I O-, CO U co m O `i N CV %'O 0 .OJ crn N cn O O c CC) CD 0'4 ' cn O c Q (D , (DO CV .� T U E O C M .0) C6 'O = I 'EA Yfl 'c cn .U cn U c6 N co c6 C `T O c6 +� E —O c6 -O +� +� _ -6 > U c6 O c J cn o> > .= co O E -0 O CDo m T c o = — N O o aci m o E .c O Q o a��i m T � � o E E m o � 4� 0Q o o > a> > a a> a a> E o a> U a a O 0 c O c- >' p N V^,! 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Page 177 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... �'Watson 2021 &Associates ECONOMISTS LTD, • Boundaryand Council Composition Review Township of • ' • • ' ReportFinal Watson & Associates Economists Ltd. 905-272-3600 July, 2021 info@watsonecon.ca In association with: PS66%* f J8 ViIIiams 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Table of Contents Page 1. Introduction......................................................................................................... 1 2. Study Objective .................................................................................................. 1 3. Context................................................................................................................2 4. Existing Population and Forecast Growth in the Township of Oro- Medonte...............................................................................................................4 4.1 Existing Population and Structure..............................................................5 4.2 Forecast Population Growth, 2021 to 2031................................................6 5. Public Engagement............................................................................................7 5.1 Online Engagement................................................................................... 8 5.1.1 Website......................................................................................... 8 5.1.2 Surveys......................................................................................... 8 5.1 .3 Social Media Engagement.......................................................... 11 5.2 Public Consultation Sessions................................................................... 11 5.3 Interviews and Direct Community Outreach............................................. 12 6. Evaluation of the Existing Ward Structure..................................................... 12 7. Alternative Council Composition and Final Ward Boundary Options ......... 15 7.1 Some Implications of a Larger Council .................................................... 16 7.2 Some Implications of a Smaller Council................................................... 17 7.3 Some Implications of a Council of Seven Members................................. 17 7.4 Composition of Council---------------------------------------------------------------------------- 18 7.5 Final Option 1 ------------------------------------------------------------------------------------------ 19 7.6 Final Option 2 ------------------------------------------------------------------------------------------ 22 7.7 Final Option 3 .......................................................................................... 25 8. Next Steps and Council Decisions.................................................................. 28 Appendix A Public Engagement Overview............................................................ A-1 Appendix B Open House Presentations................................................................. B-1 Appendix C Survey Results .................................................................................... C-1 Watson &Associates Economists Ltd. Oro-Medonte MCCR Final Report Page 179 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 1 . Introduction The Township of Oro-Medonte has retained Watson & Associates Economists Ltd., in association with Dr. Robert J. Williams, hereinafter referred to as the Consultant Team, to conduct a comprehensive and independent Ward Boundary and Council Composition Review (W.B.C.C.R.) before the 2022 municipal election. The primary purpose of the study is to prepare Oro-Medonte's Council to make decisions on whether to maintain the existing electoral structure or to adopt an alternative. This report discusses possible modifications to the composition of Township Council and alternative ward boundary designs that have been created based upon preliminary research and public consultation with the residents of Oro-Medonte. This review is premised on the democratic expectation that municipal representation in Oro-Medonte would be effective, equitable and an accurate reflection of the contemporary distribution of communities and people across the Township. 2. Study Objective The project has several key objectives: • Develop a clear understanding of the present electoral system, including its origins and operations as a system of representation; • Evaluate the strengths and weaknesses of the present electoral system on the basis of guiding principles adopted for the study; • Develop and conduct an appropriate consultation process in accordance with Oro-Medonte's public engagement practices during the coronavirus disease (COVID-19) public health emergency to ensure community support for the review and its outcome; • Prepare population projections for the development and evaluation of alternative electoral structures for the 2022, 2026, and 2030 municipal elections; and • Deliver a report that will set out recommended alternative ward boundaries and related Council structures to ensure effective and equitable electoral arrangements for Oro-Medonte, based on the principles identified. In April 2021 , the Consultant Team prepared a Discussion Paper that set out the parameters and purpose for the review, the basic electoral arrangements in Oro- Medonte, and an initial assessment of the Township's current ward system. Watson &Associates Economists Ltd. PAGE 1 https://watsonecon.sharepoint.com/sitesNVardBoundaryReviews/Shared Documents/General/Oro Medonte W3R/5_Reports/4_Final Report/Oro-Medonte WBCCR Final Report.docx Page 180 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 001, The Discussion Paper also provided a set of guiding principles that will inform the ward boundary component of the study and the work of the Consultant Team, as follows: • Representation by population; • Representation of communities of interest; • Population growth trends; and • Geographical and topographical features as boundaries. Taken together, these principles (described in detail in the Discussion Paper) will contribute to achieving the over-arching principle of effective representation. A Preliminary Options Report was released to the community in June 2021 which summarized the information received from the public engagement sessions and presented a series of preliminary ward boundary options for consideration. The report was discussed at three virtual town hall meetings in mid-June and residents were encouraged to complete a survey seeking their views on the preliminary options. The Final Report will not explore in detail the topics discussed in the Discussion Paper or Preliminary Options Report, except in summary form to provide context, and assumes those interested in the recommendations included herein have access to the documents through the Township's website. This report includes three final ward boundary options and addresses related decisions Council could make in relation to the composition of the Township's municipal Council. All information related to this review may be viewed at: www.oro-medonte.ca/wbr. 3. Context The basic requirement for any electoral system in a representative democracy is to establish measures to determine the people who will constitute the governmental body that makes decisions on behalf of electors. Representation in Canada is organized around geographic areas, units referred to as constituencies in the federal and provincial parliaments and typically as wards at the municipal level, as is the case in the Township of Oro-Medonte. The Oro-Medonte Council is comprised of seven members, including a Mayor, a Deputy Mayor (both elected at-large) and five councillors, elected in five wards, as shown in Figure 3-1. Watson &Associates Economists Ltd. PAGE 2 Oro-Medonte MCCR Final Report Page 181 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... e Figure 3-1- Oro-Medonte's Current Ward Structure " Township of Oro-Medonte Olwata©r Existing Ward Structure VASEY ROAD Legend L J Settlement Area Ward 1 -Ward 2 MOONSTONE ROAD WE! -Ward 3 Moonstone. - Ward 4 -Ward 5 i MOUNT SAINT LOUIS ROAD ■ r 111 Z m 400 r 12 Z � m z o O z � r O x rn to m S z z am z Craighurst HORSESHOE VALLEY ROAD Ja`r�ratt Prices Corners — Horsesh a Valley t Sugarbush - BASS LAKE SIDEROAD EAST z m C m z ` 400 rn , OLD BARRIE ROAD WEST OLD BARRIE ROAD EAST p _. z 1r r Rugby 2 Z c m (n z rn z Forest Home m rn �� O W5, m D r SIDEROAD 15&16 EAST East Oro z o z m m p � a � A —Cq S = Guthrie 11 3 r Hawkestone z r ti i Z rn m :LON Station x W15,1120 0 2 4 Km Lake Simcoe Watson &Associates Economists Ltd. PAGE 3 Oro-Medonte WBCCR Final Report Page 182 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", Since the present wards were adopted when the Township was created through an amalgamation in 1994, it is timely to step back to consider their viability today. The Township has experienced significant population growth and is expected to continue to do so over the next ten years and beyond. Aligning Council representation with the distribution of population will likely require an adjustment in some or all the wards and may prompt a consideration of a change in the number of municipal officials in Oro- Medonte. The Discussion Paper summarized the authority vested in Township Council through the Municipal Act, 2001 to make changes to the wards as well as the overall size of council. Both these matters will be discussed in what follows. 4. Existing Population and Forecast Growth in the Township of Oro-Medonte One of the basic premises of representative democracy in Canada is the belief that the geographic areas used to elect a representative should be reasonably balanced with one another in terms of population. Accordingly, a detailed population estimate for the Township of Oro-Medonte, including its constituent wards and communities, was prepared to allow evaluation of the existing ward structure and subsequent alternatives in terms of representation by population in the current year (2021). The Township of Oro-Medonte is forecast to experience significant population growth over the next decade and beyond with a growth of almost 20% by 2031. For this reason, it is important that this study assess representation by population for both existing and future year populations as well as both permanent and non-permanent (seasonal) residents. In accordance with the study terms of reference, the analysis considered representation by population over the next three municipal elections through to 2031 . A population and housing forecast for the Township for the 2021 to 2031 period, consistent with the County's Official Plan for the Township,P] was determined and the results of this analysis are discussed below. This analysis reflects both Oro- Medonte's permanent and seasonal population. N Official Plan of the County of Simcoe, adopted November 25, 2008. Watson &Associates Economists Ltd. PAGE 4 Oro-Medonte MCCR Final Report Page 183 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 4.1 Existing Population and Structure As mentioned, this study needs to look at the existing as well as future population distribution. A mid-2021 population estimate was derived by utilizing the 2016 Census and a review of building permit activity from 2016 through 2020, with an assumed six- month lag from issuance to occupancy. In addition, the non-permanent population within the Township was found to be significant and falls within the scope of this review. Oro-Medonte's estimated 2021 permanent population is 23,430 and includes the net Census undercount.111 The Township's seasonal population is estimated at approximately 2,560 and is also factored into the total populationJ21 The Consultant Team estimates the Township's 2021 total population, reflecting both permanent residents and seasonal residents, totals approximately 25,990 and is presented by community in Table 4-1 . As shown, the Horseshoe Valley community accounts for approximately 8% of the existing population. Craighurst, located just west of Horseshoe Valley, is a small community of approximately 350 but is expected to experience some significant growth over the coming years. A large portion of the seasonal population is located in communities along the Lake Simcoe waterfront and accounts for approximately 75% of the existing population (19,370); this population is represented under the Remaining Settlements/Total Rural Area in Table 4-1. N The net Census undercount is an adjustment to the population to account for the net number of persons who are missed (i.e., over-coverage less under-coverage) during enumeration and is estimated at approximately 3.0%. [21 The municipality's seasonal population was estimated using 2016 Census housing data and MPAC property information and applying an average persons per unit (i.e., occupancy) of 3.58. Watson &Associates Economists Ltd. PAGE 5 Oro-Medonte MCCR Final Report Page 184 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Table 4-1: 2021 Population by Community Community 2021 Total % Ir Population P]L Share Horseshoe Valley 2,020 8% Craighurst 350 1% Sugarbush 1 ,410 5% Hawkestone 750 3% Shanty Bay 1 ,100 4% Moonstone 990 4% Remaining Settlements/Total 19,370 75% Rural Area Township of Oro-Medonte 25,990 100% N Population includes permanent and seasonal population and Census undercount of approximately 3.0%. Note: Numbers may not add precisely due to rounding. Source: Watson & Associates Economists Ltd., 2021. 4.2 Forecast Population Growth, 2021 to 2031 The Township of Oro-Medonte is the sixth largest municipality within Simcoe County according to the 2016 Census. The Township has experienced modest growth over the past several years, but that growth is expected to accelerate over the next decade. In addition, growth is not anticipated to develop evenly across the Township, with most of the residential development expected to occur in the already well-established Horseshoe Valley and Craighurst communities. In accordance with the County's Official Plan, Oro-Medonte's permanent population is expected to increase to 27,000 by 2031 with an additional seasonal population of 3,460 for a total population of approximately 30,470. The Consultant Team has prepared population growth metrics for the 2021 to 2031 period, guided by County and provincial growth targets and policy objectives, along with a comprehensive review of opportunities to accommodate future residential growth through plans of subdivision (registered unbuilt, draft approved and proposed), site plan applications, and intensification potential. Anticipated population growth over the 2021 to 2031 period was identified on a sub-geographic unit (S.G.U.) level. Watson &Associates Economists Ltd. PAGE 6 Oro-Medonte MCCR Final Report Page 185 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", At the community level, Horseshoe Valley is anticipated to account for over 50% of growth from 2021 to 2031 : 30% will occur within Craighurst and the remaining will be spread out across the Township. In total, the Township will grow by 4,480 residents for a 2031 total population of 30,470. Table 4-2: Population Growth by Community, 2021 to 2031 JKLocation 2021 Total 2031 Total 2021-2031 IF Population M Population M Population Horseshoe Valley 2,020 4,430 2,410 Craighurst 350 1 ,720 1 ,370 Sugarbush 1,410 1,530 120 Hawkestone 750 1 ,030 280 Shanty Bay 1,100 1 ,170 70 Moonstone 990 1,030 40 Remaining Settlements/Total Rural Area 19,370 19,560 190 Township of Oro-Medonte 25,990 30,470 4,480 N Population includes permanent and seasonal population and Census undercount of approximately 3.0%. Note: Numbers may not add precisely due to rounding. Source: Watson & Associates Economists Ltd., 2021. 5. Public Engagement The W.B.C.C.R. employed a comprehensive public engagement strategy, in which the Consultant Team solicited feedback from staff, Council, and citizens of the Township of Oro-Medonte through a variety of methods. Information on the W.B.C.C.R. process was communicated through the website, as well as through social media posts on Facebook and Twitter. A full list of the engagements can be found in Appendix A with additional materials in Appendices B and C. The Consultant Team's presentation and other information about the review are also available on the Township's W.B.C.C.R. webpage: www.oro-medonte.ca/wbr Watson &Associates Economists Ltd. PAGE 7 Oro-Medonte MCCR Final Report Page 186 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", The feedback and comments collected through the public consultation process are reflected in the analysis presented below and have helped inform the final options to be presented to Council. While public input provides valuable insight for this review, it is not relied on exclusively. The Consultant Team utilized the public input in conjunction with its professional expertise and experience in W.B.C.C.R.s, along with best practices, to develop the final options presented herein. 5.1 Online Engagement 5.1.1 Website A public-facing webpage was established to raise awareness about the W.B.C.C.R., to disseminate information about the process, and to give the residents of Oro-Medonte an opportunity to provide feedback. Through this platform, residents could access the online surveys, view recordings of the public engagement sessions, view proposed ward boundary options, review background material, including the Preliminary Options Report, and provide feedback directly to staff and the Consultant Team. A purpose-built Whiteboard Animation Video was also posted on the webpage, which distilled some key information about the W.B.C.C.R. into an accessible format. 5.1.2 Surveys The public feedback surveys provided the Consultant Team with an opportunity to evaluate public preferences using both qualitative and quantitative analytical techniques. Surveying was done at two different stages of the public consultation process — an initial round to evaluate public priorities and perspectives on the existing ward structure (Phase 1), and a later survey which asked respondents to assess a set of preliminary ward boundary options (Phase 2). The Phase 1 survey was opened from March 22, 2021, to April 26, 2021, and resulted in 202 responses. Respondents were asked to discuss the strengths and weaknesses of the existing wards, and to select the guiding principles they felt should be given greatest priority in ward boundary designs. An in-depth discussion of the Phase 1 survey results is available in the Preliminary Options Report, which can be found on the Township of Oro-Medonte's W.B.C.C.R. webpage. In brief summary, residents indicated that helping to achieve more balanced ward populations should be the priority for this review. Representation by population was ranked as the most important guiding principle by 48% of survey respondents, followed by representation of communities of interest, which was prioritized by 22% of Watson &Associates Economists Ltd. PAGE 8 Oro-Medonte MCCR Final Report Page 187 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", respondents. Meanwhile, future population trends and geographical and topological features as ward boundaries were each chosen as the top priority for around 15% of respondents. Moreover, a narrow majority of respondents felt that Township Council is the appropriate size (56%), whereas 35% felt it is too small and want to see additional councillors added, and only 9% expressed a desire to see a smaller Council. Despite the overall satisfaction with council size, however, 57% of respondents indicated that they do not feel accurately represented by the current ward system. A follow-up survey was later opened from May 26, 2021, to June 25, 2021, which asked participants to identify their preferred preliminary option. There was a higher level of engagement with the Phase 2 survey, with 272 responses. As part of the Phase 2 evaluation, respondents were asked several clarifying questions which were intended to affirm public preferences regarding issues of council size and the guiding principles of ward boundary design. First, they were asked whether they felt that representation by population should be prioritized over the other guiding principles, and a strong majority (71%) responded "Yes." Only 16% responded "No," while the remainder was unsure. Next, they were asked if they would support an increase in the number of wards and councillors if it were the only way to achieve population parity. Again, a majority answered "Yes" (58%), indicating they would consider an increase in wards/councillors to be justified under those circumstances. Thirty percent (30%) responded "No," while 12% were unsure. Finally, survey respondents were asked which of the Preliminary Ward Boundary Options they preferred, however, this question was skipped by 88 respondents, resulting in 184 definitive selections. Preliminary Option 4A was chosen by approximately 25% of the residents of Oro-Medonte and was most preferred. This was followed by Preliminary Option 4B, which was selected by 21% of respondents. Taken together, Preliminary Options 4A and 4B received nearly half the votes (45%), suggesting a strong appetite for the six-ward options. Next was Preliminary Option 2A at approximately 15%, whereas Preliminary Option 3 was selected by 11% of respondents, and Preliminary Options 1 and 2B by 9%, each. A further 11% indicated they had no preference for any preliminary ward boundary option over any other. Respondents were also given the opportunity to provide longer form written responses, in which they could explain why they chose their preferred preliminary option and could provide other general remarks. Many of the written responses echoed the findings from the quantitative analysis described above (for example, many respondents noted they Watson &Associates Economists Ltd. PAGE 9 Oro-Medonte MCCR Final Report Page 188 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... felt population parity between wards should be a priority); however, there were further valuable insights that were not available in the quantitative data, alone. One recurring theme was regarding the Lakeshore community, which many respondents felt has a distinct identity and so should not be split into three wards. This view has been taken into consideration in this report and so each of the final options presented below divide Lakeshore into two parts, keeping the community intact while still achieving a good population balance. It must be noted that a disproportionate number of respondents to the Phase 2 survey were residents of Ward 1 — they account for 59% of survey responses but only 28% of the population of Oro-Medonte — and so it was necessary to consider whether the results may have been biased to reflect the preferences of Ward 1's inhabitants. If we compare the responses of those residing in Ward 1 with those from residents of the other wards, we find a similar pattern as was reported above. The six-ward options are preferred by both groups: 28% of Ward 1 residents selected Preliminary Option 4A as their preference, followed by 19% selecting Preliminary Option 413, and 17% selecting Preliminary Option 2A. The preferences of those residing in other wards were slightly different but exhibit the same general pattern, with 24% selecting Preliminary Option 4B as their most preferred alternative, followed by Preliminary Option 4A at 19%, and Preliminary Option 2A at 13%. It is unclear why the two groups weighted Preliminary Options 4A and 4B differently. While both options contain six wards, they differ in that Option 4B places Horseshoe Valley in its own ward, while in Option 4A the ward is slightly larger, also including Sugarbush. It may have been expected that the survey results would have been the opposite of what was observed — that is, residents of Horseshoe Valley (which is in the existing Ward 1) may have been expected to prefer Preliminary Option 4B as it would give them their own ward and thus grant greater representation on council. Nevertheless, both Preliminary Options 4A and 4B were viewed favourably by residents both within and outside Ward 1 , and so either could serve as a potential basis for a final option, with Preliminary Option 2A as a clear third. In interpreting these results, it is important to highlight that this survey does not constitute a representative sampling of the population and is by no means a scientific assessment of public preferences. The level of participation in this survey was strong, but relative to Oro-Medonte's population the sample is small and was not randomly selected. Moreover, many survey respondents did not answer all questions and only 60% selected a preferred preliminary option (the remainder either skipped the question Watson &Associates Economists Ltd. PAGE 10 Oro-Medonte MCCR Final Report Page 189 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", or selected "No Preference"). The surveys nevertheless provided a valuable source of insight for the Consultant Team, but they should be viewed as one of several resources informing the recommendations provided in this report. 5.1.3 Social Media Engagement Social media proved an effective platform for disseminating information about the W.B.C.C.R. to the public. For example, a short brain-teaser survey entitled "How Well Do You Know Oro-Medonte?" was circulated through social media, which quizzed respondents on their knowledge of their Township. It was intended to be a fun method for informing the public, which would hopefully generate excitement about the W.B.C.C.R., as well as direct participants to the survey. Notices were also posted on Facebook and Twitter, raising awareness, and directing the public to the feedback survey. In Phase 2, eight posts were made on Facebook and Twitter. Six standard posts on Facebook reached over 13,000 people, and two additional paid advertisements (both receiving a later boost as a result of the W.B.C.C.R. extension) reached over 16,000 people. In total, this generated nearly 2,500 engagements. The same advertisements were posted on Twitter but received minimal engagement. 5.2 Public Consultation Sessions The Consultant Team also held a series of public consultation sessions with Oro- Medonte residents. Following public health guidelines put in place due to the COVID-19 pandemic, six, approximately one-hour long, public open houses were conducted virtually — three during Phase 1 and three in Phase 2. Residents had the option of participating either online through a video conferencing platform, or by calling in via telephone. Feedback from these sessions was used to inform the recommendations provided in this report. It should be highlighted that, while these public consultation sessions had to be held virtually due to the COVID-19 pandemic, the six sessions that occurred outnumber the sessions that would have occurred under normal circumstances. Thus, while in-person gathering restrictions may have posed some barriers to public engagement, such additional measures helped to mitigate any disruption. Video recordings of these sessions were posted on YouTube and, at the time of this report, received over 600 views. Watson &Associates Economists Ltd. PAGE 11 Oro-Medonte MCCR Final Report Page 190 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 001, The feedback from these sessions was used to inform the recommendations provided in this report. In Phase 1 , the Consultant Team established the context for the review and then described the methodology by introducing participants to the guiding principles. There was a Q&A session following, during which participants were encouraged to ask questions and to share their perspectives on important issues within Oro-Medonte. This crucial part of the public engagement process helped to provide the Consultant Team with "on-the-ground" insight into how residents of Oro-Medonte identify with their local communities. Further insight into this was also gleaned from the Phase 2 session, which tended to be more concrete in its focus. The preliminary options were presented to residents and much of the ensuing discussion focused on specific aspects of the ward designs, and on whether residents felt they were representative of their communities. Links to the Consultant Team's presentation and other information about the review are available online at www.oro-medonte.ca/wbr. Further, slides presented in the public consultation sessions are also available in Appendix B of this document. 5.3 Interviews and Direct Community Outreach In addition to the public engagement, it was crucial for the Consultant Team to benefit from the perspectives of professionals in government. A series of interviews were conducted with the Mayor and members of Council, as well as with senior Township staff. The feedback and comments received through the consultation process are reflected in the analysis and have helped inform the findings and recommendations. As has been mentioned previously in this report, public input from consultation provides valuable insight into the review but it is not relied on exclusively. This is in part because only a subset of the population participated in the W.B.C.C.R., which may not be representative of Oro-Medonte's population as a whole. The Consultant Team interpreted the public input using its professional expertise and experience in W.B.C.C.R.s, along with knowledge of best practices, to develop the final options. 6. Evaluation of the Existing Ward Structure The survey conducted as part of the initial phase of public consultation asked respondents to assess the current wards in terms of their strengths and weaknesses; the survey in the second phase of the study sought the assessment of residents on the Watson &Associates Economists Ltd. PAGE 12 Oro-Medonte MCCR Final Report Page 191 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 001, ward systems presented as preliminary options. These responses can be used to add depth to the evaluation of the existing ward structure included in the Discussion Paper and the Preliminary Options Report which addressed the wards in terms of the guiding principles. These principles are discussed at length in section 3.3 of the Discission Paper and chapter 8 of the Preliminary Options Report in relation to the present wards so they will not be addressed again in this Final Report. The Consultant Team has given a thorough consideration to the importance of each principle and a careful evaluation of which of the principles is most important for determining an appropriate system of representation for the 2022 municipal election and beyond in Oro-Medonte. The principles contribute to a system that provides for equitable on-going access between elected officials and residents, but they may occasionally conflict with one another. Accordingly, it is expected that the overriding principle of effective representation will be used to arbitrate conflicts between principles. Any deviation from the specific principles must be justified by other principles in a manner that is more supportive of effective representation. The priority attached to certain principles makes some designs more desirable in the eyes of different observers. Ultimately, the ward design adopted by Oro-Medonte's Council should be the one that best fulfills as many of the guiding principles as possible. The evaluation of the current ward system in Oro-Medonte suggests that there are identifiable but not insurmountable shortcomings when evaluated against the guiding principles for this review. Our evaluation of the existing wards is summarized in Table 6-1 below. The ward system in Oro-Medonte must confront two main challenges: providing for population parity between wards at the present time and accommodating future population trends. The objective of population parity (every councillor generally representing an equal number of constituents within their respective ward) is the primary goal of an electoral redistribution with some degree of variation acceptable in light of population densities and demographic factors across the Township. The indicator of success in a ward design is the extent to which all the individual wards approach an "optimal" size. Watson &Associates Economists Ltd. PAGE 13 Oro-Medonte MCCR Final Report Page 192 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 001, Optimal size can be understood as a mid-point on a scale where the term "optimal" (0) describes a ward with a population within 5% on either side of the calculated optimal size. The classification "below/above optimal" (O + or O -) is applied to a ward with a population between 6% and 25% on either side of the optimal size and is considered an acceptable variation. A ward that is labelled "outside the range" (OR + or OR -) indicates that its population is greater than 25% above or below the optimal ward size. The adoption of a 25% maximum variation is based on federal redistribution legislation and is widely applied in municipalities like Oro-Medonte that include both urban and rural areas. Table 6-1 : Present Oro-Medonte Ward Configuration Evaluation Summary Does the Current Ward Structure Principle Meet the Comment Respective Principle? k1L JEW Representation by Somewhat One ward is well outside the Population successful acceptable range of variation. Protection of Four wards are a mixed collection of Communities of Interest No communities-, lakefront is divided into and Neighbourhoods three parts. The Township's population is forecast Current and Future No to grow over the next decade, which is Population Trends expected to contribute to uneven population distributions. Geographical and Most markers used as boundaries of Topographic Features as Somewhat the wards are straight lines, although successful they follow road allowances rather than Boundaries visible markers. Effective representation is hindered by Effective Representation Somewhat some uneven population distributions successful and an uneven mix of communities and settlement areas. Watson &Associates Economists Ltd. PAGE 14 Oro-Medonte MCCR Final Report Page 193 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", Table 6-2: Optimal Range for a Five-Ward System Symbol Description Variance 2021 Population 2031 Population Range Range OR+ Outside Range - High 25% and 6,498 7,618 above O+ Above Optimal but 5% to 25% 5,458 6,399 Acceptable O Optimal Population +/- 5% 5,198 6,094 Range O Below Optimal but -5% to -25% 4,938 5,571 Acceptable OR- Outside Range - Low -25% and 3,899 4,571 below Data presented in both previous reports confirm that one of the five current wards is outside the acceptable range of variance in 2021 and 2031. Furthermore, the present Ward 4 will fall below the threshold of the acceptable range of variance by 2031 ; only one ward is in the optimal range in each election. The wards are also judged to be a mix of communities in four of the wards. All told, analysis of the current and future population trends, along with feedback received during the public consultation and other features of Oro-Medonte in 2021, leads to a recommendation that the present wards should be adjusted to help achieve effective representation across the Township. 7. Alternative Council Composition and Final Ward Boundary Options In both the Discussion Paper and the Preliminary Options Report, the consultants raised the possibility of modifying the number of Township councillors, either by changing the way the Deputy Mayor is elected (to keep the Council at seven members) or by a straight addition of another ward councillor. Consideration of the two scenarios was prompted by the on-going deliberations at Simcoe County Council about the composition of County Council, which could have had an impact on the composition of Oro-Medonte's Council if County Council decided that each municipality should have only one representative, not two — effectively requiring a consideration of the future role of a Deputy Mayor. During the course of this review, County Council opted to maintain Watson &Associates Economists Ltd. PAGE 15 Oro-Medonte MCCR Final Report Page 194 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", the present system of representation but as will be addressed below, changing the way the office of Deputy Mayor is filled could be a possibility. The possibility of a sixth ward also arose during our analysis as a way to address the growing concentration of population in the Horseshoe Valley and Craighurst areas, while providing proportional representation for rural Oro-Medonte and the other settlements scattered across the Township. At the same time, there were some voices calling for a reduction in the size of Township Council, prompted by several reasons such as the cost of running a Council of seven members, a wish to "streamline" decision-making in Oro-Medonte, conjecture that the Province would look favourably on such a change, and a strong conviction that there are "too many politicians." For many others, however, the composition of council is quite acceptable as it is. Since this report is the final contribution to a W.B.C.C.R., it is important to set out some of the implications of each of these alternatives (larger, smaller, no change) as background to Council's deliberations. If Council can consider the composition of council as the first step, an appropriate ward system can then be selected to put that decision into effect for the 2022 municipal election. 7.1 Some Implications of a Larger Council The following comments address a six-ward system, as raised in the Preliminary Options Report. There was no call for more than six wards. • Adding another Township councillor— elected in another ward — would likely result in smaller individual wards, each with fewer constituents to represent. • It would be possible to provide for more compact wards in rural Oro-Medonte in a six-ward system. • Working with six wards rather than five may permit the creation of wards that better represent specific neighbourhoods or communities, especially where population growth is forecast. • A larger Council would be a way to capture the overall growth in the Township. • There would be additional costs to support another councillor and possibly a one- time cost to modify the Council chamber; however, in the consultant's opinion neither of these costs are prohibitive. Watson &Associates Economists Ltd. PAGE 16 Oro-Medonte MCCR Final Report Page 195 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", • An eight-member Council (consisting of the Mayor and Deputy Mayor elected at- large and six ward councillors) could result in more lengthy debates at Council meetings. The even number of elected officials could increase the possibility of tied votes. 7.2 Some Implications of a Smaller Council Under the Municipal Act, 2001, a municipal council must have at least five members, including the Mayor. To avoid the possibility of tied votes (see above), this alternative would likely mean moving to a Council of five members, consisting of either a Mayor and four ward councillors (one of whom would also serve as Deputy Mayor), or a Mayor and Deputy Mayor elected at-large and three ward councillors. • It may be counterintuitive to reduce the number of elected officials when the Township's population is increasing rapidly. • It will be a greater challenge to represent rural Oro-Medonte effectively with fewer wards. • The cost-savings derived from reducing the number of Township councillors is small and could be offset by the need for additional staff support since the wards would be larger and therefore the number of constituents greater. • Reducing the number of elected officials in Oro-Medonte could be achieved either by changing the way the position of Deputy Mayor is filled or by reducing the number of wards and Township councillors. • Electing the Deputy Mayor by Council can be seen as subtracting from the democratic process in Oro-Medonte, since it would limit the pool of candidates to those who are already sitting on Council. • Restricting the candidates for Deputy Mayor would likely increase the workload of the individual elected to that position; they would have both Township-wide and ward-based constituents to represent. 7.3 Some Implications of a Council of Seven Members Oro-Medonte's seven-member Council is comparable to other councils in Simcoe County and to many other Ontario municipalities with a population between 15,000 and 30,000 (see the Discussion Paper, Figure 3-1 , page 5). Watson &Associates Economists Ltd. PAGE 17 Oro-Medonte MCCR Final Report Page 196 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... • The present seven-member system preserves the position of Deputy Mayor as a directly elected position, with candidacy open to any elector to contest and five wards each electing one councillor. • Candidates for the office of Deputy Mayor need to run a Township-wide campaign at election time. • A Council of seven members can provide effective representation now and in the future through a modification of the ward boundaries. 7.4 Composition of Council The previous discussion is not intended as a definitive evaluation of possible council composition alternatives but can be seen as a "package" of some of the attributes of the various scenarios for Council to consider. There are both positive and negative aspects that are inherent in each alternative, some of which fall outside the expertise of the Consultant Team or the scope of this review. For example: • Is the remuneration for a councillor appropriate for the responsibilities they are expected to perform? • Does the Township provide adequate staff and other resources to enable councillors to perform their role? • Does the remuneration and support for councillors hinder the pool of candidates for municipal Council? Through public feedback, the Consultant Team heard thoughts on both increasing and decreasing council size. In the phase 2 survey, however, almost 60% of respondents were in favour of adding an additional local councillor if better representation by population could be achieved. The question of Oro-Medonte's representation on Simcoe County Council is not going to change for the 2022 municipal election, so a decision to alter the composition of Oro-Medonte's Township Council would not be needed to address that issue but may still be attractive for some of the reasons noted above. The final recommendations consider multiple scenarios and provide options that can maintain a seven-member Council through a five-ward system as at present (Deputy Mayor elected at-large) or through a six-ward system by modifying the way the office of Deputy Mayor is filled (Deputy Mayor selected from Council). The six-ward option can Watson &Associates Economists Ltd. PAGE 18 Oro-Medonte MCCR Final Report Page 197 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", also maintain the way the office of the Deputy Mayor is filled and increase the overall size of council by one additional local councillor. 7.5 Final Option 1 Final Option 1 was originally presented as Preliminary Option 2A: it features five wards but places the Horseshoe Valley and Sugarbush communities in a separate ward, with another ward spanning the northern part of the Township above Highway 400 in the west and down Line 8 to Warminster Side Road in the east and including the Warminster settlement area. The proposed Ward 4 maintains the present connection between Craighurst and Shanty Bay but uses Line 5 as the full boundary with Ward 5, while the proposed Ward 5 is oriented along Highway 11 from Line 5 to the Township boundary. The proposed Ward 2 includes the central part of Oro-Medonte from south of Warminster Side Road down to Sideroad 15 & 16. Table 7-1 indicates that all but one of the wards in Final Option 1 fall within the acceptable population range in 2021 and all wards are within the range in 2031; the single exception in 2021 is outside the range by less than 100 people, a much better "fit" than in the present ward system. The ward boundaries are identifiable and rely on major roadways. The proposed Ward 1 still includes a large geographic area and crosses Highway 400 but this option places the lakefront communities in two wards rather than three and retains the long-standing connection between Shanty Bay and Craighurst. Final Option 1 satisfactorily meets most of the guiding principles being considered in this review. Watson &Associates Economists Ltd. PAGE 19 Oro-Medonte MCCR Final Report Page 198 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... e Figure 7-1- Ward Map of Final Option 1 Township of Oro-Medonte owatsor, Final Option 1 VASEY ROAD Legend Settlement Area Final Option 1 Ward 1 �Ward2 Ward 3 MOONSTONE ROAD WEST Ward 4 Moonstone �Ward5 MOUNT SAINT LOUIS ROAD �'' � r Z m 405z 12 m z 0 r m U z T] Cfa ghurrst r HORSESHOE VALLEY ROAD z Ho`seshoe Ville S garbusrh°— Jairat _ - m Prices Corners na Y ! x L �� r BASS LAKE SIDEROAD WEST C r BASS LAKE SIDEROAD EAST Z Z m m z z � z z rn 400 z 0 OLD BARRIE ROAD WEST t z 2 OLD BARRIE ROAD EAST O � jdSar C Rugby p m Co 2 z Forest Home m z 0 m � o x Z D r SIDEROAD 15 8 16 EAST _East i0 o r O z r rt m z m u', A � z 0 o W rJ : �+ = x z x °— Guthrie�t 11 � r r z Ha s e �i©fir zmr rn G)v SRO�DEpSF J �^ O o Q 4t40G "Oro Sta ion x 20 0 2 4 Km �Sha�nty'6ay' Lake Simcoe Watson &Associates Economists Ltd. PAGE 20 Oro-Medonte WBCCR Final Report Page 199 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... e4o Table 7-1: Final Option 1 — Population by Ward Ward 2021 Variance Optimal 2031 OptimalVariance Number Population Rang? Population . - Ward 1 5,160 0.99 O 5,090 0.84 O Ward 2 4,700 0.90 O- 4,800 0.79 0- Ward 3 4,050 0.78 O- 6,560 1.08 O+ Ward 4 5,500 1.06 O+ 6,940 1.14 O+ Ward 5 6,580 1.27 OR+ 7,080 1.16 O+ Total 25,990 - - 30,470 - - Average 5,198 - - 6,094 - - Note: Numbers have been rounded. Source: Watson & Associates Economists Ltd., 2021. Table 7-2: Final Option 1 Evaluation Summary D. - the Respective Principle Structure Meet Comment - One ward is narrowly above the range Representation by Largely of variation, but population distribution Population successful amongst the rest of the wards is acceptable. Lakefront is divided into two parts. Representation of Largely Horseshoe Valley and Sugarbush are in Communities of successful one ward. Similar collection of Interest communities, hamlets and villages contained within wards. Population Growth Yes All wards are forecast to fall within the Trends acceptable range of variation by 2031 . Geographical and Topographic Features Yes All markers used as boundaries of the wards are straightforward. as Boundaries This option retains some familiarity with and aspects of the present design while Effective Largely incorporating changes that account for Representation successful changing settlement patterns and growth. This option largely meets the guiding principles. Watson &Associates Economists Ltd. PAGE 21 Oro-Medonte MCCR Final Report Page 200 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 7.6 Final Option 2 Final Option 2 was originally presented as Preliminary Option 4-A. It is a six-ward model that includes a northern ward that comprises Moonstone and the area south of Highway 400 and north of Fair Valley Church Road, and a ward that includes both Horseshoe Valley and Sugarbush similar to the wards proposed in Final Option 1 for this part of the Township. The Iakeshore communities are grouped into two wards straddling the Highway 11 corridor but south of Sideroad 15 & 16. In the central part of Oro-Medonte, one proposed ward is centred on Warminster and the other spans the Township from Craighurst in the west, along the Old Barrie Road corridor to the boundary with Orillia. By using six wards, the option is able to capture distinctive communities of interest within Oro-Medonte successfully and provide a population distribution for 2021 that is much closer to parity than the present five-ward system, since all wards fall within the acceptable range of variation. Given the forecast growth on the proposed Ward 2 and the slight decline forecast in the proposed Ward 1, the two wards each fall slightly outside the range of variation in 2031. Final Option 2 successfully meets the guiding principles being considered in this W.B.C.C.R. in a six-ward model. Watson &Associates Economists Ltd. PAGE 22 Oro-Medonte MCCR Final Report Page 201 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Figure 7-2- Ward Map of Final Option 2 Township of Oro-Medonte �W Final Option 2 i VASEY ROAD Legend 1.7 Settlement Area _ Final Option 2 Ward 1 0 Ward 2 Ward 3 Ward 4 MOONSTONE ROAD WEST Ward 5 fvtoonsto»e Ward 6 ap - MOUNT SAINT LOURS ROAD —- _ FAIR VALLEY CHURCH ROAD r z m 400 z 12 m z o z r r 0 _ z z r In r rn m = v, a W3 z z x x W4 Cy t t r HORSESHOE VALLEY ROAD z Ja�ra t N Ho�seshoe'11a�ley t r Pne mere z Sugarbush— _ O V JI = L , BASS LAKE SIDEROAD WEST r BASS LAME SIDEROAD EAST z r m z m 400 Z A z OLD BARRIE ROAD EAST ^�OLD BARRIE ROAD WEST Ed ar—r Rub � t Z \ ry 9 Y c 'm W3 U = z Forest e m O z p m CA3 D r SIDEROAD 15&16 EAST Eas Or z o Z m m r A Z m (/1n p z o WG S � � 2 = E- hrie��+� -� r Wa tone z r z OJR• ^� 711 �1OPp q d y Oro'Station 2 20 0 2 4 Km Shant Bay�-- Watson &Associates Economists Ltd. PAGE 23 Oro-Medonte WBCCR Final Report Page 202 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 04eo Table 7-3: Final Option 2 — Population by Ward Ward 1 3,560 0.82 O- 3,530 0.70 - Ward 2 3,960 0.91 O- 6,470 1.27 OR+ Ward 3 3,460 0.80 O- 4,750 0.94 0- Ward 4 4,800 1.11 O+ 4,880 0.96 O Ward 5 5,200 1.20 O+ 5,340 1.05 O+ Ward 6 5,020 1.16 O+ 5,490 1.08 O+ Total 25,990 - - 30,470 - - Average 1 4,333 - 11 5,077 1 - - Note: Numbers have been rounded. Source: Watson & Associates Economists Ltd., 2021. Table 7-5: Final Option 2 Evaluation Summary Does the Ward Principle Structure Meet the Comment - . - All wards fall within the acceptable Representation by range of variation, although the Population Yes population of the wards that cover the areas north and south of Bass Lake Road are divergent. Representation of Largely Five of the wards are coherent electoral Communities of successful units; the sixth (proposed Ward 3) is Interest _ less so. Population Growth Largely Population parity decreases as future Trends successful population forecasts for one ward are factored into the analysis. Geographical and Topographic Features Yes Markers used as boundaries of the wards are straightforward. as Boundaries This option puts an emphasis on Township-wide population parity while Effective Yes continuing to recognize communities of Representation interest. This option keeps the major population and residential growth in a single compact ward. Watson &Associates Economists Ltd. PAGE 24 Oro-Medonte MCCR Final Report Page 203 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 7.7 Final Option 3 Final Option 3 was originally presented as Preliminary Option 4B and is highly successful in achieving population parity in 2031. Although it is also a six-ward design, there are some notable modifications to Final Option 2. The proposed Ward 5 from Final Option 2, centred on Shanty Bay, is retained without change; the northern ward in this option includes both Moonstone and Warminster, while another ward includes both Craighurst and Sugarbush. The latter becomes a rather unconventional shape but combines communities that will experience moderate growth over the next decade. The area east of Line 9 is divided into two wards of roughly similar population but notably different geographic sizes. To come close to population parity in 2031, however, the proposed ward incorporating Horseshoe Valley does not include Sugarbush and therefore starts well below the acceptable population threshold; however, it doubles in population by 2031. Normally a ward that is both the smallest in area and population would not be appropriate to include in a revised ward system but, in this instance, it reflects a distinctive community within the Township and anticipates the role its councillor will be required to play as residential development surges. The boundary between the proposed Wards 4 and 6 uses Highway 11 as the boundary east of Line 9 but the same highway bisects the proposed Ward 5. This is an inconsistency in the use of important roadways as boundaries, but results in two wards (proposed Wards 4 and 6) that are evenly balanced in population. Final Option 2 successfully meets most of the guiding principles being considered in this W.B.C.C.R. Watson &Associates Economists Ltd. PAGE 25 Oro-Medonte MCCR Final Report Page 204 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Figure 7-3- Ward Map of Final Option 3 - Township of Oro-Medonte owatson Final Option 3 VASEY ROAD Legend I"Senlement Area Final Option 3 Ward 2 ®VVa rd 3 Ward 4 MOONSTONE ROAD WEST ^ Ward 5 fvloonstone Ward 6 ap - MOUNT SAINT LOURS ROAD —- FAIR VALLEY CHURCH ROAD r z rre 400 z 12 rn z � O z C r 0 x_ z z � War Mtn m m x w3 wz w3 A x x t HORSESHOE VALLEY ROAD Jaar a t Prices G mers e�Horsesh-&Walley _ Sugarhush-. - A � JI 2 BASS LAKE SIDEROAD WEST r BASS LAKE SIDEROAD EAST z r m - v 400 m O z m �- OLD BAR ROAD EAST p Z OLD BARRIE ROAD WEST'Edgar---,,r Rugby z t^ _� 1.. rn m U x z Forest-Flo e m o z p m D r SIDEROAD 15&16 EAST r East Oro z o rn r z m m z m v a rn z ao o d A O 0 •Yv = 2 Guthrie 11 f-- z r z ©J� Q D +pG��OPp d y Oro Station. , x 20 0 2 J,<m Shant Bay Lake Simcoe Watson &Associates Economists Ltd. PAGE 26 Oro-Medonte WBCCR Final Report Page 205 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... e4o Table 7-4: Final Option 3— Population by Ward Ward 2021 Variance Optimal 2031 • • Number Population Range .Fopulation Range Ward 1 5,100 1.18 + 5,030 0.99 O Ward 2 2,160 0.50 OR- 4,560 0.90 O- Ward 3 3,790 0.87 O- 5,230 1.03 O Ward 4 4,960 1.14 O+ 5,050 0.99 O Ward 5 5,200 1.20 O+ 5,340 1.05 O+ Ward 6 4,790 1.11 O+ 5,260 1.04 O Total 25,990 - - 30,470 - - Average 4,333 - - 5,077 - - Note: Numbers have been rounded. Source: Watson & Associates Economists Ltd., 2021. Table 7-5: Final Option 3 Evaluation Summary Does the Ward Principle Structure Meet the Comment - . - Four of the wards are of roughly similar Representation by Somewhat populations (average -5,000). Two Population successful wards fall below that average and proposed Ward 2 falls well below the acceptable range of variation. Representation of Most of the wards are coherent Communities of Largely electoral units that recognize the fabric Interest successful of the Township and existing and ongoing development patterns. Population Growth Population parity amongst the wards Trends Yes improves to the point where this option achieves almost perfect parity by 2031. Geographical and Most of the markers (with some minor Topographic Features Largely exceptions) used as boundaries of the as Boundaries successful wards are straightforward and are used consistently. In the short term, the population Effective Largely imbalance hinders effective Representation successful representation but parity in the longer run offsets other limitations. Watson &Associates Economists Ltd. PAGE 27 Oro-Medonte MCCR Final Report Page 206 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 8. Next Steps and Council Decisions This report will be presented to Township Council at a meeting scheduled for July 20, 2021. The Consultant Team believes the three final options provide the residents of Oro- Medonte with an opportunity to establish a new ward system that better aligns with the population growth which has occurred since the Township was created while adhering as closely as possible to the guiding principles. Within this report, the Consultant Team has highlighted some deficiencies in the current ward boundary system in relation to the guiding principles. These deficiencies have led the Consultant Team to conclude that the current ward boundary system no longer serves the residents of Oro-Medonte well and ought to be changed. The public engagement efforts throughout this review have been largely consistent with this view. Council can respond to this report in a number of ways: • It can decide to change the composition of council from seven to some other number. • It can decide to modify the way the office of Deputy Mayor is filled. While the position is now filled by general vote (that is in an at-large election) in Oro- Medonte, the Municipal Act, 2001 gives Council the authority to have Council itself select the Deputy Mayor. In turn, that decision can be a way to add a sixth ward councillor or as a way to reduce the overall composition of council. • It can adopt one of the three final options with or without minor modifications N and later ratify a by-law to implement changes to the boundaries of the wards. Such a by-law is open to appeal to the Ontario Land Tribunal (OLT), but the Consultant Team is confident that all three options would successfully withstand such an appeal. • It can take no action at all; that is, Council may view the current ward system as adequate and, by default, endorse it by not selecting an alternative option. If it declines to act, Council must clearly understand that such a decision essentially N It would also be possible for Council to adopt one of the preliminary options but, in our professional assessment, the final options presented better meet the criteria applied in this review. Watson &Associates Economists Ltd. PAGE 28 Oro-Medonte MCCR Final Report Page 207 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", indicates to the Township's residents that it believes retaining the 1994 ward system still serves Oro-Medonte well. The Consultant Team has reached a different conclusion. In that context it is also important to note that taking no action is a form of decision that can still be appealed, albeit indirectly. Section 223 of the Municipal Act, 2001 indicates that one per cent of the electors or 500 of the electors in the municipality, whichever is less, may "present a petition to the council asking the council to pass a by-law dividing or redividing the municipality into wards or dissolving the existing wards." If Council does not pass a by-law in accordance with such a petition within 90 days after receiving the petition, any of the electors who signed the petition may apply to the OLT to have the municipality redivided into wards. In the unlikely event that residents choose to appeal Council's decision to make no changes, the Consultant Team — which has recommended that the present system not be maintained — would not be able to act in support of Council's decision to retain the present system. If Council's decision is to endorse one of the final options contained in this report, a by- law to implement a preferred option is expected to occur as soon as possible. The by- law would describe the boundaries associated with the approved wards and assign numbers (or names) to them that may be different than those included in Figure 7-1 (Final Option 1), Figure 7-2 (Final Option 2) and Figure 7-3 (Final Option 3). The Consultant Team understands that the labels attached to some of the proposed wards vary from the long-standing association of ward numbers with particular parts of the Township. The numbers assigned by the Consultant Team to the proposed wards were more or less arbitrary labels associated with the development of various scenarios in our reports. Two points are important to note: • To avoid confusion, the numbering used in this report continues the numbering used in the various preliminary options. • When/If Council has approved wards for the 2022 municipal election for the Township, the new boundaries will be incorporated in a by-law. The numbers attached to the wards established in the by-law can be re-arranged, where possible, to maintain historical linkages or to clarify the relationship between and among the wards. Watson &Associates Economists Ltd. PAGE 29 Oro-Medonte MCCR Final Report Page 208 of 385 • • • • 8*cf PresVtati§n by Watson � Associatps Ejonomists Ltd. in 4ssddiatiorj .. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •• •• • • • • • • • • • • • • •• • • • • • • • • • • • • • • • • • •• • • • • • • •• • • • • • • • •• • • • • • •• •• •• • •• • • •• •• • • • • •• • • • • • •• • •• • • • • •• •• • • • • • •• • •• • • • •• • • • • • •••• • •••• • •• •• •• •••• • • • ••• •• • •• •• • • • • •• • • • •• • • • •• • • ••• •• ••• •• • • • •• •• ••• • • • • • ••• • ••• • • •• •• • •• ••••• •• as •••• •• •• • • • • • • ••• • ••• • •• • • ••••• ••• • • •• •• • •• •• • •• • •• • • •• •••• • •• • • •• ••••• •• •• •• ••••••• • ••• ••••••••••••••••••••••• ••••• • ••••••• •• •• ••• ••••••••••• • ••••• •••• ••• ••••• ••• •• •• •••• •••• ••••••••• ••••••• ••••• ••• ••••••••• ••••••••••••• •• ••• ••••• •• • ••• ••• •• •• ••••• ••• • ••••••••••• ••• •••• •••••••••••••••••••• •••••••••••••••••• •••• ••••••••• •••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •• •..•.•..•.•...•.•............................•••••••••••••••••••••••••••••••• Appendices Page 209 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Appendix Public Engagement Overview Watson &Associates Economists Ltd. PAGE A-1 Oro-Medonte WBCCR Final Report Page 210 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", Figure A-1: List of Public Engagement Tools qMV•• Description A dedicated engagement website was developed for the Oro-Medonte review at: www.oro-medonte.ca/wbr. The webpage included W.B.C.C.R. an informative whiteboard video, links to public engagement Webpage sessions and surveys, and up-to-date messaging to inform the public of the status of the W.B.C.C.R. Six open houses were held: Phase 1 • April 8, 2021 • April 12, 2021 Public Open • April 15, 2021 Houses Phase 2 • June 8, 2021 • June 10, 2021 (x2) See Appendix B for further information. Two phases of surveys were posted on the W.B.C.C.R. Public webpage: the first intended to discern which guiding Engagement principles were prioritized by the community, and the second Surveys to discern which preliminary option was preferred. See Appendix C for a summary of the results. Interviews with members of The Mayor and each member of Council were invited to Government participate in a one-hour discussion with the consultant. Facebook • Eight posts throughout Phase 2 (May and June 2021 ). Social Media • Six standard posts, with a total reach of 13,160. • Two boosted ads (each boosted twice), with a total reach of 16,422. Watson &Associates Economists Ltd. PAGE A-2 Oro-Medonte MCCR Final Report Page 211 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Tool Description • 2,347 engagements across all ads, with the paid ads additionally generating 282 link clicks and 23 reactions. Twitter • Eight advertisements were posted (same as those posted to Facebook) which received minimal engagement. 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M m W Q d Ll�il114flTM-� � qq � L� ` LNE ro:aa�m is O 3 '� V u1rt9MONSM y� O f1 Qj $ t C rEswp¢m urcaawn+ 40._ ,% a �W R J V E L 0 O O U n Cu of U _ O � [Q 0s 3: W 00 3: o Page 249 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... CO M m W � Q � d CI} LO U C L C� Q �0 C ill C7 70 v 0 4- Cll Q C _0 ❑ U -0 � C L 0 � � U 0 M 0 4- 0 A) (D 3 Q7iz C6 C D] v C E Cz Q Q +� in 70 U U C] cA � CO M M U7 a? o C fl} _LT R5 W O F () > 0 U N N U = +-° OL Z j--ti Q U V m • • p o O Page 250 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... M m W Q d 4-1 T 0 N C 4.1 0 � 0 G c, C11-. .- J4- C] 4-1 J � +ram CM v -0 U � U Q C� 0- V) d An 0 0 C? +' o o a � w U), m ®p� ae Ill et N1 N Q � � Q CO C 2 O 0 Page 251 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 0 IT m w c� Q C 0 U 0 C C D 0 C37 � � C Q] 0 0 E -v E C 0 ca Ca If Q) 0 U CL ro ro Q) M C �! z3 L 0 C N 0 0 CL Z (ll Q CL a a3 C C � D EZZ o g' CL U w � as U) Cu 0 . LL Z x > O '0 y N O Page 252 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... m M A*M PV- Aw- ' 0 Cl >1 U) 0 5 U • Cll N L .6 p 0 n S� 0 C _ 0 c� -� _1- Cf3 C13 ) 0 0 C= a p J 70 Q �+ (/} (U Cam) Q � C C (J) 0 c1) D] 0 }' Cn 0 0 s + .� w a -0 C7" [n 0 C� .`� Q � w a LL CU Q H c� � 00 3:. o 0 Page 253 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Appendix Survey Results Watson &Associates Economists Ltd. PAGE C-1 Oro-Medonte MCCR Final Report Page 254 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", Township of Oro-Medonte Council Composition and Ward Boundary Review Phase 1: Evaluation of Council & Existing Wards Q1: What is your postal code? Answered:198 Skipped:4 Q2: What best describes you? Answered:198 Skipped:4 None of the above I live in Oro-Medonte I work in Oro-Medonte I live and work in... 011/0 1011/0 20% 30% 40% 50% GO% 70% 80% 90% 100% ANSWER CHOICES RESPONSES None of the above 0.00% 0 I live in Oro-Medonte 81.82% 162 I work in Oro-Medonte 0.00°/a 0 I Live and work in Oro-Medonte 18.18% 36 TOTAL 198 Watson &Associates Economists Ltd. PAGE C-2 Oro-Medonte wBCCR Final Report Page 255 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Q3: Which ward do you live in? View interactive map Answered:197 5kipped:5 Ward 1 Ward 2 . Ward 3 Ward 4 . Ward 5 ■ 1 Don't Know Not Applicable 011/0 10% 20% 30% 40% 50% 60% 70% 30% 90% 100% ANSWER CHOICES — RESPONSES Ward 1 59.39o10 117 Ward 2 6.60% 13 Ward 3 15.74c1a 31 Ward 4 10.66% 21 Ward 5 7.61% 15 I Don't Know 0.000/0 0 Not Applicable 0.000/0 0 TOTAL 197 Watson &Associates Economists Ltd. PAGE C-3 Oro-Medonte WBCCR Final Report Page 256 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... i Q4: What community or hamlet in oro-Medonte do yoLj live in? Answered:202 Skipped:a No ne of the above Oro Station . Craighurst ' Ftawkestone Horseshoe valley N oonstDne Warminster ' shanty Bay ■ sugarbush ' Edgar Rugby vasey I Jarratt FOre3t Home Guthrie Prices Corners I Ea3t Oro a-.. 10% 2Q% 30% 40% 50% 60% 70% SO% 90% t00% Watson &Associates Economists Ltd. PAGE C-4 Oro-Medonte MCCR Final Report Page 257 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... i Q5: Do you feel the Township's council is the right size? Answered:142 Skipped: 60 Yes No,it's too big ND,it's toD small 0°/0 10% 20% 30DIO 40% ED% 60% 70% 80%n 90010 100% ANSWER CHOICES - RESPONSES � Yes 55.63% 79 No,it's too big 915%a 13 No,it's too small 35.21% 5o TOTAL 142 Watson &Associates Economists Ltd. PAGE C-5 Oro-Medonte WBCCR Final Report Page 258 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... i Q6: Do you feel the current Ward system accurately represents you? Answered:143 Skipped:59 Yes No 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 10D% ANSWER CHOICES RESPONSES Yes 42.66% 61 No 57.34% 32 TOTAL 143 Q7: Did you know that the Mayor and Deputy Mayor also represent Oro-Medonte on Si mcoe County Council? Answered:140 Skipped:62 Yes No 0K 10% 20% 30D/o 40% 50% 6 0% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 7 B.57% 11� s No 21.43% TOTAL 140 Watson &Associates Economists Ltd. PAGE C-6 Oro-Medonte WBCCR Final Report Page 259 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... d Q8: Please provide your thoughts of the present ward system (using the map and population tables found at the top of page to help you). Answered:102 Skipped:100 ANSWER CHOICES RESPONSES In my opinion,the strengths ofthe current wards are: Responses 71.57% 73 In my opinion,the weaknesses of the current wards are: Responses 93.14% 95 Q9: Please indicate the ONE guiding principle that you believe should be given the greatest priority as we assess the Current ward makeup in Oro-Medonte. Answered:143 Skipped:59 representation by populatio... future population a.. geographical and... representation of communiti... 0% 10% 20%u 30DA 40%n 5c% 60% 70% 80% 90%100% ANSWER CHOICES RESPONSES representation by population(each ward should have similar populations,i.e.+1-25%) 47.55% 68 future population and electoral trends(wards should account for population for 3 elections) 15.38% 22 geographical and topographical features as ward boundaries(wards should have clear and visible boundaries) 14.69% 21 w representation of communities of interest(wards should reflect historic and prominent communities) 22.38% 32 TOTAL 143 Watson &Associates Economists Ltd. PAGE C-7 Oro-Medonte MCCR Final Report Page 260 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... el", Township of Oro-Medonte Council Composition and Ward Boundary Review Phase 2: Preliminary Options Q1: What best describes you? Answered: 272 skipped:0 None of the above live in Oro-Medonte I work in Oro-Medonte I BOTH live AND work in... 011/0 10% 20% 30% 401/c 5011/0 60% 70% 30% 90o� 100''. ANSWER CHOICES — RESPONSES None of the above 1.47�/0 - I live in Oro-Medonte 80.881 I work in Oro-Medonte 0.74cX3 = i BOTH live AND work in Oro-Medonte 16.91— 46 TOTAL. 272 Watson &Associates Economists Ltd. PAGE C-8 Oro-Medonte WBCCR Final Report Page 261 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Q2: Which ward do you live in? View interactive map Answered: 264 Skipped:8 Ward 1 Ward 2 ■ Ward 3 Ward 4 Ward 5 I Don't Know I Not Applicable 00f0 10% 20% 30% 40% 50% 60% 70% 30% 900/01000/0 ANSWER CHOICES — RESPONSES Ward 1 56.71% 155 Ward 2 9.85% 26 Ward 3 11.74% 31 Ward 4 12.12% 32 Ward 5 6.82c/o 18 I Don't Know 0.76%a 2 Not Applicable 0.00% 0 TOTAL 264 Watson &Associates Economists Ltd. PAGE C-9 Oro-Medonte WBCCR Final Report Page 262 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 04e Q3: In the first round of consultations many residents indicated that it is most important for wards to recognize representation by population. Would you agree that it should be the most important principle when creating new wards? Answered:252 Skipped:20 Don't ■ Know/unsure Yes No 0% 101% 20% 30% 40% 50% 601% 70% 80% 901/. 100% ANSWER CHOICES RESPONSES Don't Know unsure 13.10% 33 Yes 71.03% 179 No 15.87% 40 TOTAL 252 Watson &Associates Economists Ltd. PAGE C-10 Oro-Medonte WBCCR Final Report Page 263 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... Q4: If adding an additional ward(s)/local councillors) would provide better representation by population, would that be an acceptable reason for increasing the size of council Answered:255 Skipped:17 Unsure ■ Yes Na 0% 10% 20% 30% 40°/a 50% GC% 701% 801% 901A 100% ANSWER CHOICES RESPONSES Unsure 12.16% 31 Yes 58.04°/a 148 No 29.80% 76 TOTAL 255 Watson &Associates Economists Ltd. PAGE C-11 Oro-Medonte WBCCR Final Report Page 264 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 04e Q5: Were you able to view any of the accompanying materials available on the Township's ward boundary review webpage before taking this survey? Answered:255 Skipped:17 Yes No 0% 101/0 20% 30% 40% 501/o 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Yes 65.10% 166 No 34.90°/a 89 TOTAL 255 Watson &Associates Economists Ltd. PAGE C-12 Oro-Medonte WBCCR Final Report Page 265 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... i Q6: Which of the six Preliminary aptnons for wards do you prefer?Please note that you can view previous options using the "Prev" and "Next" buttons at the bottom of each option page. Answered:184 Skipped:88 No Preference Preliminary Option t Preliminary Option 2A Preliminary Option 2B Preliminary option 3 Preliminary Option 4A... Preliminary Option 413... 0% 10% 201% 30% 40% 50% 60% 70% 30% 90% 100% ANSWER CHOICES — RESPONSES — No Preference 11.4111/6 21 — PreUrrinary Option 1 9.24% 17 — Preliminary Option 2A 14.67% 27 — Preliminary Option 2B 8.70% 16 — Preliminary Option 3 10.87% 20 — Preliminary Option 4A(6-Ward) 24.46o/a 45 — Preliminary Option 4B(6-Ward) 20.6E°/a 38 TOTAL 184 Q7: WHY do you prefer that preliminary option? Answered:155 Skipped:117 Watson &Associates Economists Ltd. PAGE C-13 Oro-Medonte WBCCR Final Report Page 266 of 385 8.c) Presentation by Watson & Associates Economists Ltd. in Association ... 410 Q8: If you could choose how the Deputy Mayor is elected, do you feel the Deputy Mayor should be selected from one of the Local Councillors or continue to be elected at-large? Answered:177 Skipped:95 Elected At-Large Selected from - Local... Shouldn't have a Deputy Mayor 01A IC% 20% 301/u 40% 50% GO% 70% 80% 9c% 100% ANSWER CHOICES RESPONSES Elected At-Large 63.8411/o 113 Selected from Local Councillors 19.77% 35 Shouldn't have a Deputy Mayor 16.38% 29 TOTAL 177 Q9: Is there anything else you want the consultants to know so they can recommend ward boundaries that truly reflect the interests of the residents of Oro-Medonte? Answered:93 Skipped:179 Q10: What is you postal code? Answered: 173 skipped: 99 Watson &Associates Economists Ltd. PAGE C-14 Oro-Medonte MCCR Final Report Page 267 of 385 10.a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Pro... Township of Report r 0 Proud Heritage, Exciting Future Report No. To: Prepared By: OCS 2021-16 Council Justin Metras Meeting Date: Subject: Motion # July 20, 2021 Award of tender OCS 2021-10 Roll #: - Nurse Practitioner Roof R.M.S. File #: Replacement Recommendation(s): Requires Action For Information Only It is recommended that: 1 . Report No. OCS2021-16 be received and adopted; 2. That Tender OCS 2021-10— Nurse Practitioner Roof Replacement be awarded to Sinclair Industrial Roofing Inc. in the amount of $51 ,940.86 plus HST; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the Bidders be thanked and notified under the Director, Operations and Community Services signature. Background: The existing flat roof system on the original portion of the Huronia Nurse Practitioner Clinic has reached the end of its useful life and is scheduled for replacement as part of the 2021 budget. Tender OCS 2021-10— Nurse Practitioner Roof Replacement was posted on the Township website and advertised on the Biddingo (Government Contract Portal) website. The Tenders were opened at the Administration Centre on Tuesday June 8, 2021 at 2:00 p.m. Five (5) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Operations and Community Services July 20, 2021 Report No. OCS 2021-16 Pagel of 3 Page 268 of 385 10.a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Pro... Analysis: The results of the tender "OCS 2021-010 Nurse Practitioner Roof Replacement" ranged from $51,940.86 to $65,358.62 the top 3 are as follows: Sinclair Industrial Roofing Blanchfield Roofing Eileen Roofing Inc. $ 51,940.86* $53,840.00 $54,650.00 * adjusted for mathematical corrections. All the submissions met the mandatory tender requirements. Staff have undertaken a review of the submissions and are recommending that Tender OCS 2021-010 be awarded to Sinclair Industrial Roofing. Financial / Legal Implications / Risk Management: NAME OF BIDDER Sinclair Industrial Roofing $51,940.86 HST (1 .76) non- recoverable $914.16 Contingency $5000.00 $57,855.02 The approved 2021 capital budget allocation for this project is $78,000. The market pricing has come in under the project budget resulting in projected positive variance of $20,144.98. Policies/Legislation: • Purchasing and Tendering Procedures Corporate Strategic Goals: • Continuous Improvement and Fiscal Responsibility • Enhanced Communication and Customer Service Consultations Director, Operations and Community Services Operations and Community Services July 20, 2021 Report No. OCS 2021-16 Page 2 of 3 Page 269 of 385 10.a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Pro... Attachments: • 2021 Budget Project Worksheet Conclusion: The results of Tender OCS 202 1-10— Nurse Practitioner Roof Replacement reflects competitive market pricing which has come in under the approved 2021 capital budget allocation. Respectfully Submitted: Justin Metras, CET, CRS-I Manager, Infrastructure and Capital Projects Approvals: Date: Shawn Binns, July 12, 2021 Director, Operations & Community Services Robin Dunn, CAO July 15, 2021 Operations and Community Services July 20, 2021 Report No. OCS 2021-16 Page 3 of 3 Page 270 of 385 �.a) OCS2021-16, Justin Metras, Manager, Infrastructure and Capital Pro... ~ ^��Township of CAPITAL PROJECT JUSTIFICATION -2021 Form Version 001 Proud Heritage,Exciting Future Project Name JOPP-Flat Roof Replacement Statusl Initial Submission Department 72-POLICE Year 1 2021 Service Level Impact IMaintaining Link to Strat Plan(check all that apply) ❑� Continuous Improvement&Fiscal Responsibility ❑Enhanced Communications&Customer Service Target Start Date& Q2 2021 -Q4 2021 ❑Balanced Growth End Date ❑Inclusive,Healthy Community eg.Q2 2021 to Q4 2022 ❑Employer of Choice Project Description Replacement of Flat roof on the OPP Building (original building) Project Rationale/ Flat roof is in need of replacement(lifecycle) Benefits Impact on Operating No impact Costs Alternative Options N/A Considered Impact if Project Not Deferred maintenance/repair requirements Approved Prior Years 5 Year Capital Forecast 2020 Projected PY's Projected +Budget Approved Costs to BUDGET 2021-2025 Budgets End of 2020 2021 2022 2023 2024 2025 EXPENDITURES Consulting - Contracted Services 78,000 78,000 Engineering - Internal Salaries Internal Benefits - Materials Equipment Rental - Other - TOTAL EXPENDITURES 78,000 - - 78,000 - - - - FUNDING Tax Levy - Reserves 78,000 78,000 Development Charges - Grant Funding - Fundraising - Debt Issuance - User Pay - Developer Pay - Other - TOTAL FUNDING 78,000 - - 78,000 - Check Funding= Expenditures Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Page 271 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Township of Report r 0 Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-116 Council Curtis Shelswell, Manager of Municipal Law/Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # July 20, 2021 Pound Services Agreement Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1 . That Report No. DS2021-116 be received and adopted. 2. That Heartland Kennels continue to provide the Pound Services to the Township for a period of 5 years, commencing on July 1, 2021 . 3. That the appropriate draft by-law be brought forward for Council's consideration Background: On May 18, 2016 Council endorsed the current Pound Service Agreement between the Township and Heartland Kennel. The agreement commenced on July 1, 2016 for a period of 5 years. During the past five (5) years the Municipal Law Enforcement Division has enjoyed working with Heartland Kennel and would like to continue to utilize the local business for the pound services on behalf of the Township. The team at Heartland Kennels continues to provide excellent services to the community and Township staff, always willing to assist staff in any way they can and most importantly both the owners and staff at Heartland Kennels treat the canines as if they are their own. Development Services July 20, 2021 Report No. DS2021-116 Page 1 of 7 Page 272 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Analysis: Over the last four years the number of canines being impounded has steadily gone down from 26 in 2017 to 14 in 2020. The decrease in impounds could be a direct result from the awareness and education that Municipal Law Staff have been providing residents of the Township. The ability to continue to provide the pound contract to a local licensed Kennel operating within the Township would provide the following benefits: • Enhancing services to our residence by having a location with the Township • More efficient/convenient for staff as there would be less travel time for both impound and release of a dog. • Supporting a local business Staff recommend that Heartland Kennels continue to provide the Township's Pound Services effective July 1 , 2021 for a 5 year extension period. Heartland Kennels is a licensed kennel within the Township that can adequately provide the Pound Services as required within the current Canine Control By-law. The kennel is in close proximity to Highway 11 and Line 5, providing a central location within the Township for residents to utilize the services. The notable differences in a new agreement from the current agreement are as follows: • The cost for the agreement between the Township and Heartland Kennel over the last five years was $18,540 per year. The cost under the new agreement per year will be $20,540.00. • Hours of Operation Monday — Friday 7:00 a.m. - 5:45 p.m. Saturday-Sundays 7:00 a.m. -4:00 p.m. Closed on Statutory Holiday Financial / Legal Implications / Risk Management: The cost of the pound services agreement per year will be $20,540.00 for a period of five (5) years. Development Services July 20, 2021 Report No. DS2021-116 Page 2 of 7 Page 273 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Policies/Legislation: ➢ Canine Control By-law No. 2018-005 ➢ Dog Owners' Liability Act (DOLA) Corporate Strategic Goals: ➢ Continuous Improvement and Fiscal Responsibility ➢ Enhanced Communications & Customer Service ➢ Balanced Growth Consultations: ➢ Director, Development Services ➢ Municipal Law Supervisor ➢ Heartland Kennels Attachments: ➢ Attachment #1 - Draft Pound Services Agreement Conclusion: It is recommended that Council award the Pound Services Agreement to Heartland Kennels for a period of 5 years, commencing on July 1, 2021 , and that the Clerk bring forward the appropriate By-law for Council's consideration. Respectfully submitted: Curtis Shelswell Manager, Municipal Law Services/ Chief Municipal Law Enforcement Officer Approvals: Date: Andria Leigh, Director, Development Services July 13, 2021 Robin Dunn, CAO July 15, 2021 Development Services July 20, 2021 Report No. DS2021-116 Page 3 of 7 Page 274 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Attachment #1 of Report DS2021-116 This Agreement made in duplicate this 1st day of July, 2021 Between: The Corporation of the Township of Oro-Medonte (the "Corporation") Of The First Part -And- Heartland Kennel The ("Pound" or "Poundkeeper") The Corporation agrees to: 1. To appoint Heartland Kennel as a Poundkeeper for the Corporation for a sixty (60) month term, commencing July 1, 2021 . 2. provide the Poundkeeper with a copy of the Corporation's most current Canine Control By-law. 3. to grant the Poundkeeper the right to collect dog licensing fees in accordance with the current scale of as set out in the current Canine Control By-law, said fees to be retained by the Township or Oro-Medonte, minus a $2.00 commission fee per licensing dog tag to be retained by the Poundkeeper. 4. to permit the Poundkeeper to retain all fees charged. 5. to be responsible for retrieving and transporting injured dogs to a veterinarian for medical attention. In the event of a life threatening injury the transport to a veterinarian shall occur prior to delivery to the pound. In the event of a non-life threatening injury the dog will be transported by the Corporation to a veterinarian during regular business hours. The Corporation will be responsible for follow up veterinarian care during the five (5) day period while the dog is in the pound. The Corporation shall be responsible for medical expense incurred in these matters. 6. to reimburse the Poundkeeper for costs incurred as a result of their involvement, at the request of the Corporation, in a Provincial Offences investigation. The Poundkeeper agrees: To provide the Corporation with Pound Services pursuant to the Township's current Canine Control By-law as follows; 1 . to provide an animal shelter or adequate arrangements for a shelter capable of providing suitable accommodation for animals impounded, and meeting the requirements for this type of building, and of meeting the requirements of all applicable Provincial legislation. Development Services July 20, 2021 Report No. DS2021-116 Page 4 of 7 Page 275 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... 2. to receive, impound and hold for claim by the owners, any dogs delivered to the Pound by the Municipal Law Enforcement Officers or other duly authorized persons, including residents of the Township of Oro-Medonte, or to dispose of same in accordance with provisions of the Corporation's By-laws. 3. To notify the Township each time a resident brings a dog that was impounded and found to be running at large 4. to dispose of all dogs impounded which become the property of the Corporation, in accordance with the Canine Control By-laws of the Corporation and the laws of the Province of Ontario. 5. to dispose of all carcasses of all dogs lawfully impounded and lawfully destroyed in accordance with the Corporation's By-laws and the laws of the Province of Ontario. 6. to provide or to ensure all equipment necessary is available for the proper operation of the pound, and to provide or to ensure all equipment necessary is available to humanely destroy unwanted or unclaimed animals. 7. to ensure the Pound is kept open and in operation on such days and at such hours to allow the owners of impounded dogs reasonable opportunity to reclaim such animals. 8. to charge such Pound Fees or other fees as may be approved by the Corporation. The Corporation shall be provided with a list of all such rates that are applicable for pound or other services provided for Pound Services, that have been mutually agreed upon by the Poundkeeper and the Corporation, and as may be amended from time to time. 9. to obtain a "Canine Release Form" from the Township of Oro- Medonte prior to the releasing any impounded dog to its owner. 10. to deliver a monthly written statement and invoice, no more than 30 days after the end of the month, of the operations of the Pound as it relates to work done or undertaken on behalf of the Corporation through the agreement. Such statement should provide information as it relates to the number of impounded dogs received, how the dog arrived at the Pound, the length of time detained, if claimed by the owners or once in the control of the Poundkeeper, of their ultimate disposition if possible. In the event that the written statement is not received within the specified time period, the invoice shall not be paid until the statement is received. Any invoice that is not paid by reason of non-receipt of the statement within the specified time period, shall not be subject to interest charges. Development Services July 20, 2021 Report No. DS2021-116 Page 5 of 7 Page 276 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... 11. to indemnify and save harmless the Corporation with respect to all charges, costs, expenses and claims whatsoever, in connection with the operation of the Pound. 12. to keep any and all buildings, equipment and vehicles insured for fire and shall keep themselves and the Corporation properly insured with respect to public liability and property damage, including claims in respect to injury or loss and/or death of any animals while in their care, to the following amounts; Public Liability $5,000,000 Property Damage $25,000 Proof of such insurance coverage shall be supplied to the Corporation within 30 days of the commencement of this agreement, and then annually on the anniversary date for the duration of the agreement. 13. to release dog owner's information to the Corporation as needed. 14. to provide twenty four (24) hour Poundkeeping as required. 15. to pay all costs of operating and maintaining the said Pound. The Agreement shall only apply to dogs as identified and shall not apply to any other domestic animals or wildlife. Development Services July 20, 2021 Report No. DS2021-116 Page 6 of 7 Page 277 of 385 10.b) DS2021-116, Curtis Shelswell, Manager, Municipal Law Enforcement/C... Terms of Agreement 1. This Corporation and the Poundkeeper agree, as follows.- 1. that this agreement shall commence on July 1, 2021 and remain in place for up to 5 years, unless; 2. both parties agree to renegotiate the terms of said agreement, in which event the agreement shall be terminated; or; 3. either party provides ninety (90) days notice, in writing, of its intention to terminate the agreement, in which even the agreement shall terminate at the end of the said ninety (90) days notice. Agreement: This agreement shall be for sixty (60) month period commencing July 1, 2021, and may be terminated by either party upon ninety (90) days written notice of intention to terminate. In Witness Whereof this agreement was executed and signed this 20t" day of July, 2021 . The Corporation of the Township of Oro-Medonte; Mayor, H.S. Hughes Heartland Kennel Clerk, Yvonne Aubichon Development Services July 20, 2021 Report No. DS2021-116 Page 7 of 7 Page 278 of 385 10.c) DS2021-094, David Yauk, GIS Technician re: Proposed Public Street ... Township of Report r 0 Proud Heritage, Exciting Future Report No. To: Prepared By: DS2021-094 Development Services Dave Yauk, GIS Committee Technician Meeting Date: Subject: Motion # July 20, 2021 Proposed Public Street Renaming: Holick Road Roll #: R.M.S. File #: N/A D20 Recommendation(s): Requires Action For Information Only It is recommended: 1 . That Report No. DS2021-094 be received and adopted. 2. That the public street "Holick Road" should not be renamed to "Grapple Road" as proposed and that Staff work with the applicant to determine a suitable alternative. Background: Holick Road is located within Oro Industrial Park located approximately 225 metres south of Highway 11 on the east side of Line 4 South. Bateman Manufacturing (applicant) is currently located at 5 Winstar Road and has recently purchased the majority of the vacant land on Holick Road in order to facilitate the construction of a larger facility and expansion in the future. In their submission letter, the applicant states their concern with the association of Holick Road and past criminal events and requests the name be changed to "Grapple Road", a product they manufacture. Analysis: In considering the proposed street name amendment, the Township of Oro-Medonte has the following Street Naming Policy in place: 1 . When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; Development Services July 20, 2021 Report No. DS2021-094 Page 1 of 4 Page 279 of 385 10.c) DS2021-094, David Yauk, GIS Technician re: Proposed Public Street ... d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a. Oro-Medonte Historical Association; b. Simcoe County Historical Society; c. Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); and, d. Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed street names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The applicant in their letter dated June 1st, 2021 notes that "Grapples are a type of material handling attachment that we have manufactured since our conception and continue to be the core of our business." However, despite grapples being a core product of this local business, manufactured products are not one of the criteria noted in the street naming policy. The proposed street names were circulated to internal departments as well as surrounding municipalities for commenting. In response, no objections were stated. Financial / Legal Implications / Risk Management: N/A Policies/Legislation: Township of Oro-Medonte Street Naming Policy Corporate Strategic Goals: Safe & Healthy Community — To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Development Services July 20, 2021 Report No. DS2021-094 Page 2 of 4 Page 280 of 385 10.c) DS2021-094, David Yauk, GIS Technician re: Proposed Public Street ... Service Excellence — To provide a welcoming, courteous, and professional culture of service excellence on the part of Council and Township staff. Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Consultations: The proposed street name was circulated to internal departments and surrounding municipalities for comment. In response to the circulation, the following comments are noted: • City of Barrie — no concerns • City of Orillia — no concerns • Township of Springwater— no concerns • Township of Severn — no concerns • Township of Tay — no concerns • Fire & Emergency Services — no concerns • Operations & Community Services — no concerns Attachments: Schedule 1: Street Naming Request Conclusion: The proposed street name "Grapple Road" does not satisfy the criteria specified in the Township's Street Naming Policy, and therefore it is recommended that the proposed street name be refused and that Council direct staff to work with the applicant to propose another name that is of local/historical significance which would meet the specified criteria. Respectfully submitted: Dave Yauk, CPT, GIS Technician Approvals: Date Derek Witlib, RPP, Manager, Planning Services June 28, 2021 Andria Leigh, RPP, Director, Development Services June 28, 2021 Robin Dunn, CAO July 15, 2021 Development Services July 20, 2021 Report No. DS2021-094 Page 3 of 4 Page 281 of 385 10.c) DS2021-094, David Yauk, GIS Technician re- Proposed Public Street ... Schedule 1 — Street Naming Request 13 AT Fm A GRYS COMPANY Tuesday,June 1",2021 Subject:Road Name Change Request To whom it may concern, Please accept this letter as a request to change the name of Holick Road in the Township of Oro-Medonte to Grapple Road. Since 2011, Bateman Manufacturing has been proud to call the Township of Oro-Medonte home. Currently located at 5 Winstar Road,our company is proud to be a leading supplier both domestically and internationally of material handling attachments and to employ 60+local residents. In response to our rapid growth,we recently purchased the majority of the available vacant land on Holick Road so that we may build a larger facility which will allow us to continue to grow with plans for further expansions in the future. Upon completion of our new building,we will be doubling our current number of employees and we project that this number will continue to rapidly increase within the next few years. While we are very excited about our move,we are concerned about the gruesome history of Holick Road. A quick search will reveal that this road has borne witness to horrible crimes,such as most recently,a double murder/suicide.We fear that this may impact our company's image should customers search for our new address once the relocation has been completed and that this may interfere in the long run with our business plans for continued growth. As the majority land holder and as sole establishment on Holick Road,we kindly request that you consider changing the name to Grapple Road.Grapples are a type of material handling attachment that we have manufactured since our conception and continue to be the core of our business. Thank you for your consideration. Sincerely, Mark Vandenberg General Manager&Technical Sales • • • .. • ON, • • Development Services July 20, 2021 Report No. DS2021-094 Page 4 of 4 Page 282 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-... Township of Report Fraud Heritage, Exciting Future Report No. To: Prepared By: DS2021-115 Council Andria Leigh, Director Development Services Meeting Date: Subject: Motion # July 20, 2021 2016-SUB-01 and 2016-ZBA- 01 Horseshoe Ridge Phase 4 Roll #: — Ontario Lands Tribunal R.M.S. File #: 4346-010-002-16000 (OLT) Hearing D12 50248 Representation D14 50247 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2021-115 be received and adopted. 2. That staff proceed with Option as outlined in this report in preparation for the OLT Case Management Conference (CIVIC) scheduled on July 27, 2021 and subsequent OLT hearing to be scheduled. Background: In February of 2016, the Township received Applications for a Plan of Subdivision for the creation of lots/blocks for 25 single detached dwellings and 48 townhouses and a Zoning By-law Amendment to rezone to the appropriate site-specific R1 and R2 zones consistent with the subdivision request. In June of 2016, a Public Meeting as required under the Planning Act, was scheduled at which time written and oral comments from the public, agencies, and Township staff were received. In May of 2017 the applicant's consulting team provided additional submissions intended to address the comments received in June, 2016. Further technical review comments were provided to the applicant's consulting team in July of 2017 associated with the 2nd submission. A third submission was received from the applicant's consulting team in November 2018; and in February 2021 the Township provided a list of the outstanding technical issues to be addressed by the applicant's consulting team prior to proceeding forward to Council with amended draft plan conditions to reflect the proposed use for 25 single detached and 48 townhouse blocks. These outstanding technical issues related to the overall servicing, traffic, and stormwater management associated with this phase of the development and the overall development of the balance of their land holdings in addition to matters related to the ownership and operation of the stormwater facilities. Development Services July 20, 2021 Report No. DS2021-115 Page 1 of 11 Page 283 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re. 2016-... In March 2021 , subsequent to the Township's correspondence in February 2021 on these outstanding technical issues, the Township received notice of an appeal from the applicant's solicitor on the failure of the Township to approve the applications. The Township is now in receipt of Notice of a Case Management Conference (CMC) by Video scheduled for July 27, 2021 The Case Management Conference (CMC) by Video is intended to identify parties, participants, and issues. In order to prepare appropriately for a hearing, direction from Council is required and is the purpose of this report. Analysis: The Township is required to be represented at the upcoming CMC and the future hearing on the basis that the appeals related to the lack of decision by the Township. At this time, staff have discussed the options available to the Township and provide these below for Council's review and consideration. Staff have also confirmed that the Township solicitor's availability for the upcoming July 27, 2021 CMC given the timing of Council's decision on this matter to provide the necessary time to prepare accordingly. Direction from Council regarding the preferred option is required in order for legal counsel and staff to prepare for the July 27, 2021 Case Management Conference and subsequent OLT hearing accordingly. Council has the following options with regard to the Case Management Conference and subsequent OLT hearing: 1. Provide representation (Township solicitor and planning staff) to support the Township lack of decision on the applications; 2. Provide representation (Township solicitor and retaining of a planning consultant) to support the Township's lack of decision on the applications; or 3. Provide representation (Township solicitor, planning staff and retaining of a planning consultant) to support the Township's lack of decision on the applications; Option #1 would require the Township solicitor and planning staff to proceed on the basis that a decision cannot be made on updated draft plan conditions until such time as the outstanding technical matters are addressed. Planning Staff would work with the Township solicitor in order to prepare the necessary case to be presented to the Tribunal member in accordance with the materials and communications provided to date. Preparation by Planning Staff in conjunction with the Township's Solicitor would be required initially for the CMC but more substantively for a scheduled hearing date in the future. This will necessitate staff to divert time from other duties at that time to appropriately prepare and attend the tribunal when scheduled. Option # 2 would also require the Township solicitor to prepare for the OLT Case Management Conference and hearing to support the lack of decision by the Township. Development Services July 20, 2021 Report No. DS2021-115 Page 2 of 11 Page 284 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re. 2016-... The Township would then retain Michael Barton, our planning consultant, to provide a professional opinion and work with the Township solicitor to defend the decision to date by Township staff to not proceed with the amended draft plan conditions/approval. This option would allow Planning Staff to continue to focus on delivery of the core functions and serving the daily needs of rate payers and other applicants, while the planning consultant undertakes the majority of the hearing preparation in conjunction with the Township's Solicitor. Township staff would continue to have a limited role in the oversight, preparation for and attendance at the hearing by the Township solicitor and planning consultant. Option # 3 would continue to require the Township solicitor to prepare for the OLT Case Management Conference and hearing in support of the application. The Township Planning Staff and a planning consultant would then work together with the solicitor to represent the Township to provide professional opinions in support of the failure to make decisions on the plan of subdivision and zoning by-law amendment applications. This option would reduce the amount of Planning Staff time that would need to be re- allocated under Option 1 , but would require a greater investment of staff time than Option 2. On this basis, staff and legal counsel require confirmation in the form of direction from Council on the preferred option from those identified above. Given this is a site-specific application and not a Township wide amendment, consideration for Option #1 or #2 would be considered appropriate and should be given priority in Council's deliberations. Financial / Legal Implications / Risk Management: There are financial costs associated with the Township solicitor's and a planning consultant's preparation and representation for the Case Management Conference and subsequent hearing. Upon completion of the Case Management Conference and a determination on the scope and length of the OLT hearing, Township staff and legal counsel will be in a position to provide an update to Council on the anticipated legal costs. Policies/Legislation: • Planning Act, R.S.O. 1990, c.P.13 • Provincial Policy Statement, 2020 • Growth Plan for the Greater Golden Horseshoe, 2020 • County of Simcoe Official Plan • Township of Oro-Medonte Official Plan • Township of Oro-Medonte Zoning By-law No. 97-95, as amended Development Services July 20, 2021 Report No. DS2021-115 Page 3 of 11 Page 285 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re. 2016-... Corporate Strategic Goals: Balanced Growth: Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Consultations: Manager of Planning Attachments: Schedule 1: Notice of Case Management Conference Conclusion: Direction from Council is required in regard to Township representation to be provided at the July 27, 2021 Case Management Conference and the OLT hearing to be scheduled as a result. Staff have identified the options available to Council above. Respectfully submitted: Andria Leigh, RPP Director, Development Services Approvals: Date: Robin Dunn, CAO July 15, 2021 Development Services July 20, 2021 Report No. DS2021-115 Page 4 of 11 Page 286 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re. 2016-... Schedule 1: Notice of Case Management Conference by Video Ontario Land Tribunals Tribunaux de I'amenagement du territoire Ontario Local Planning Appeal Tribunal Tribunal d'appel de I'amenagement local 655 Bay Street,Suite 1500 655 rue Bay,suite 1500 Toronto ON NI5G 1 E5 Toronto ON M5G 1 E5 Telephone: (416)212-6349 T61ephone: (416)212-6349 Tall Free: 1-866-418-2248 Sans Frais: 1-866-448-2248 Ontario Websde_ www.olt.gov.on.ca Site Web: www.olt.gov.on.ca PROCEEDING COMMENCED UNDER subsection 34(11)of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Horseshoe Valley Developments(2018)Inc. Subject: Application to amend Zoning By-law No. 97-95- Refusal or neglect of Township of Oro-Medonte to make a decision Existing Zoning: Residential One Exception 140 Exception (RI"140)Zone Proposed Zoning: Residential One Exception_(R1*�)Zone and Residential Two Exception_(R2"_)Zone Purpose: To permit the development of a subdivision cosisting of 73 residential units Property Address/Description: Part of Lot 4, Concession 4 Municipality: Township of Oro-Medonte Municipality File No.: 2016-ZBA-01 LPAT Case No.: PL210328 LPAT File No.: PL210328 LPAT Case Name: Horseshoe Valley Developments(2018)Inc. v. Oro-Medonte (Township) PROCEEDING COMMENCED UNDER subsection 51(34)of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Horseshoe Valley Developments(2018)Inc. Subject: Proposed Plan of Subdivision - Failure of Township of Oro- Medonte to make a decision Purpose: To permit the development of a subdivision cosisting of 73 residential units Property Address/Description: Part of Lot 4, Concession 4 Municipality: Township of Oro-Medonte Municipality File No.: 2016-SUB-01 LPAT Case No.: PL210328 LPAT File No.: PL210329 NOTICE OF CASE MANAGEMENT CONFERENCE BY VIDEO The Local Planning Appeal Tribunal ("Tribunal")will conduct a Case Management Conference ("CMC") by video for this matter. This CIVIC will be held: AT: 10:00 AM Board of Negotiation-Conservation Review Board-Environmental Review Tribunal-Local Planning Appeal Tribunal Niagara Escarpment Hearing Office-Office of Consolidated Hearings-Office of the Mining and Lands Commissioner Development Services July 20, 2021 Report No. DS2021-115 Page 5 of 11 Page 287 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-... ON: Tuesday,July 27, 2021 AT: https://global.gotomeeting.com/moin/834877461 Access Code: 834-877-461 The Tribunal has set aside 1 day for this CIVIC. The event will be held using the GoToMeeting service. The appellant(s), applicant, municipality or approval authority, and those persons who intend to request party or participant status, are asked to log into the video hearing https://global.gotomeeting.com/join/834877461 at least 15 minutes before the start of the event to test their video and audio connections. All persons are expected to access and set-up the application well in advance of the event to avoid unnecessary delay. The desktop application can be downloaded at GoToMeeting or a web application is available: https:/Iapp.gotomeetinci.com/home.html. A compatible web browser for this service is Chrome. Persons who experience technical difficulties accessing the GoToMeeting application or who only wish to listen to the event can connect to the event by calling into an audio- only telephone line: +1 (647)497-9373 or (Tall Free): 1 888 299 1889. The access code is 834-877-461. This event date is firm—adjournments will not be granted except in the most serious circumstances, and only in accordance with the Tribunal's Rules of Practice and Procedure("Rules")on adjournments. If you do not attend the event, the Tribunal may proceed in your absence and you will not be entitled to any further notice of these proceedings. The Tribunal may finalize the list of appellants, parties and/or participants at this CIVIC and may order that no additional appellants, parties and/or participants be added or included in this proceeding, without leave of the Tribunal. This event is conducted under Rule 20 of the Tribunal's Rules. Rule 20.2 sets out how a party may object to the Tribunal conducting this event electronically. Any party, or any person who intends to seek party status, may object to the Tribunal holding this event by video by filing an objection with the Tribunal's Case Coordinator. The objection must be received by the Tribunal at least 20 days before the date of the CIVIC and must be copied to the other parties. All contact information is included in Schedule A. SUBMISSION REQUIREMENTS If a person intends to refer to a document at the CMC that is not in the Tribunal's case file, the document is expected to be pre-filed, where possible, in paper copy and electronically with the Tribunal at least 10 days before the date of the CMC, unless another filing date is specified in the Tribunal's Rules. All pre-filed documents shall be served on the other parties electronically. All contact information is included in Schedule A. Submissions larger than 10MB must be transferred to the Tribunal's Case Coordinator using an electronic file sharing link/service. Please see Schedule B for further submission requirements. 6.02 Development Services July 20, 2021 Report No. DS2021-115 Page 6 of 11 Page 288 of 385 1 O.d) DS2O21-115, Andria Leigh, Director, Development Services re. 2016-... THE CASE MANAGEMENT CONFERENCE The purpose of the CMC is set out in Rule 19.1 (attached) of the Rules. The CMC will deal with preliminary issues, that include the following: • Identification of parties-these persons have the right to participate throughout by presenting evidence, questioning witnesses, and making final arguments. In order for the Tribunal to determine your status for the hearing, you or your representative should attend the CMC and ask to be added as a party. Groups,whether incorporated or not,who wish to become parties should name a representative. Parties do not need to be represented by lawyers or agents. • Identification of participants - persons who do not wish to participate throughout the hearing may attend the hearing and provide a written statement to the Tribunal. • Identification of issues. • Possibility of settlement and/or mediation of any or all of the issues—the panel will explore with the parties whether the case before the Tribunal and the issues in dispute are matters that may benefit from mediation. Mediation is a voluntary process that encourages all sides in a dispute to get a better understanding of each other's positions and fully explore and negotiate options for a mutually acceptable settlement of all or some of the issues in dispute. The panel may direct, upon consent of the parties, that some or all of the issues in dispute proceed to mediation. • Start date of the hearing. • Duration of the hearing. • Directions for prefiling of witness lists, expert witness statements and written evidence. • The hearing of motions. • Draft Procedural Order—parties are expected to meet (remotely, if needed) before the CMC to consider a draft Procedural Order, as per Rule 19.2. An electronic version of a Sample Procedural Order for Video Hearings is available on the Tribunal's website. • Such further matters as the Tribunal considers appropriate. Everyone should come prepared to consider specific dates for proceedings in this matter. All persons who wish to participate in this matter are expected to be prepared should the Tribunal convert the CMC to a settlement conference, a motion for procedural directions, or a preliminary hearing, where evidence or formal statements or submissions may be heard. Even when no settlement is reached, the Tribunal may proceed to make a final decision on any evidence received during the conference. &02 Development Services July 20, 2021 Report No. DS2021-115 Page 7 of 11 Page 289 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re. 2016-... PARTY OR PARTICIPANT STATUS REQUEST: Persons other than the appellant(s), applicant, municipality or approval authority who wish to participate in the proceeding, either as a party or as a participant, are required to file a Party Status Request Form or Participant Status Request/Participant Statement Form with the assigned Tribunal Case Coordinator to outline their interest in the proceeding. The Party Status Request Form and Participant Status RequestlPartici pant Statement Form are available on the Tribunal's website (https:llolt.gov.on.ca/tribunals/lpat/forms/) and are to be used to assist with the preparation of the request. If you are requesting status, this form must be provided at least 10 days in advance of the CIVIC to: • The assigned Tribunal Case Coordinator Ryan Co at Ryan.Cor@ontario.ca. • The municipality and/or the approval authority on the same day as it is emailed to the Case Coordinator. • The Applicant and the Appellant(s)on the same day as it is emailed to the Case Coordinator. The contact information for the parties is included in Schedule A. The written status request will be reviewed and considered by the presiding Member at the CIVIC. It will also assist the Tribunal in organizing the hearing event. Attendance by the requestor, or their representative, at the CMC, is required for all status requests. Persons who are granted party status may participate fully in the proceeding (see Rule 8). Persons who are granted participant status may only participate in writing by way of a participant statement. This statement is expected to be provided 10 days in advance of the CIVIC as part of the status request(see above) and sets out their position in the matter (see Rule 7.7). Only persons who are granted party or participant status by the Tribunal at the CIVIC are permitted to participate in any further hearing event that is convened by the Tribunal for this appeal. Please see Schedule C for relevant excerpts from the Tribunal's Rules. FURTHER DIRECTIONS Tribunal proceedings, including the CIVIC, are open to the public and all documents filed in a proceeding will be included in the Tribunal's public file (except those documents that may be deemed confidential in accordance with section 33(3) of the Local Planning Appeal Tribunal Act, 2017, as amended). The Tribunal shall issue a disposition fallowing the event that will set out the directions of the Tribunal. A copy of this decision may be obtained from the Tribunal's website (https:/Jolt.gov.on.caltribunals/lpat/e-decisions/) by referencing the above case number. 8 02 Development Services July 20, 2021 Report No. DS2021-115 Page 8 of 11 Page 290 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-... Pour recevoir des services en frangais, veuillez communiquer avec le Tribunal au (416) 212-6349, au moins 20 jours civils avant la date fixee pour]'audience, We are committed to providing accessible services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have any accessibility needs, please contact our Accessibility Coordinator as soon as possible by emailing ELTJ@ontario.ca. If you require documents in formats other than conventional print, or if you have specific accommodation needs, please let us know so we can make arrangements in advance. DATED at Toronto, this 29th day of June, 2021. Becky Fong Registrar Development Services July 20, 2021 Report No. DS2021-115 Page 9 of 11 Page 291 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-... O.L.T. Case No. PL210328 ONTARIO LAND TRIBUNAL NOTICE OF CASE MANAGEMENT CONFERENCE— EXPLANATORY NOTE Location and Description of the Subject Lands The Subject Lands are 5.199 hectares (12.82 acres) in size and are located east of the existing terminus of Landscape Drive,west of Line 4 North and South of Nordic Trail, and legally described as Part of Lot 4, Concession 4 (within the former Township of Oro), Township of Oro-Medonte, County of Simcoe. See attached key map for further location information. Proposed Zoning Bylaw Amendment—2016-ZBA-01 The purpose of the proposed Zoning By-law Amendment is to rezone the Subject Lands from the current Residential One Exception 140 (RI*140)zone to the following two new proposed zones: 1) Residential One Exception _(Rll*_)Zone (for the proposed single detached dwellings on the east portion of the Subject Lands); and 2) Residential Two Exception _ (R2*_) Zone (for the proposed townhouses on the west portion of the Subject Lands). The proposed new zones would include the following site-specific zoning provisions: Proposed Proposed R1 Zone R2 Zone Minimum Lot Area 420 m2 320 m2 Minimum Lot Frontage 14.5 m 9 m Minimum Front Yard Setback to Dwelling 4.5 m 4.5 m Minimum Front Yard Setback to Garage 6.0 m B m Minimum Rear Yard Setback to Dwelling 7.5 m 7.5 m Minimum Rear Yard Setback to Deck 4.5 m 4.5 m Minimum Exterior Side Yard Setback 3.0 m 3 m Minimum Interior Side Yard Setback 1.2 m 1.5 m Maximum Building Height 11 m 11 m Maximum Building Coverage 50% 50% The effect of the proposed Zoning By-law Amendment would be to permit the proposed Draft Plan of Subdivision as described below, which will include 73 residential units (25 single detached and 48 townhouse dwellings). Proposed Draft Plan of Subdivision —2016-SUB-01 The proposed Draft Plan of Subdivision is to permit seventy-three (73) new residential units, with 25 single detached dwelling lots on the east portion of the Subject Lands and 48 freehold townhouse units on the west portion of the Subject Lands. These new lots will have frontage on a new internal road which is proposed to be an extension of Landscape Drive terminating in a temporary turning circle. The Draft Plan would also establish a series of blocks, including two blocks for maintenance paths (Blocks 28 and 29), a temporary turning circle block (Block 30), 0.3-metre reserves (Blocks 31, 32, and 33), and a block for the Landscape Drive extension. Development Services July 20, 2021 Report No. DS2021-115 Page 10 of 11 Page 292 of 385 10.d) DS2021-115, Andria Leigh, Director, Development Services re: 2016-... KEY MAP: PART OF LOT 4, CONCESSION 4 (FORMER TOWNSHIP OF ORO) TOWNSHIP OF ORO-MEDONTE n.t.s. COUNTY OF SIMCOE �oti2 - r � 3 LINEN p N s0 yq� �GooS 0�3 GO,\ p� G r o Vot X", �A G° 3 LINEN (ffffD SUBJECT LANDS Development Services July 20, 2021 Report No. DS2021-115 Page 11 of 11 Page 293 of 385 d Dunn, CAO re: Updzite on COVID-19 Actions. J-011 Uj W J0 . Q Ow � U r ,4 Y' a w i Qt •,t ' C O�t if C Ov ti CL i i r N O N O N Page 294 of 385 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. w O Q E o CO a) a) E C: CO E CL � O m O a� E C/) N a 44-0 06 a) c� O 4-0O CD 0 LM CU 0 a) O c� cn LL O C:� o o i a) .— cn — 0 -a E � o U T O i- E O a) a) U E a) N 4-0 U a) U O t _0 C6 a) 0) "- O C a) U a) > E a� 0 L- A a) vw -0 a) 0 V Page 295 of 385 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. O � C/) v� 'C) C o U 0 O � Cu— O � �--+ Cl) U QL O 73 > -r- a) C a) � � � O U � � }' O -4--� U) 0 QL � � +� C6 � 0) O O Cn ; � EC6 O O a) : O L O _0o cn O .C: •_� — — ��-+ N Cu C6 Cn U •V O Q cD L- O O Q L '> }' •� a) Cu ' a) a) o ._ 0 � C)) a) cn O O Q- '� r CU cL O > O > E a) � O O O CU > ~ a) 0 a) a) E u- a) LL V 4-0 U) • Page 296 of 385 11 .a) Robin Dunn, CAO re- Update on COVID-19 Actions. O _0 C/) 0) w U _0 O O O Cu � 4-0 _ > a) Q m L- O _r_ Z Q E i N Cu O .> 'a) a) L- •— 4 Z O }' a) a > o CU > > a) 4-0 U Q QL O .� O C6 Q C) Q O += U E _ co a > - N O _ > N }' Cl .U O C6 O p O -0 O N o � r •� 0 a) 0 CO Cu � � U = CV V CO OO 0 Page 297 of 385 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. LO O Q 0 (.) m Q CL m 4-0 O M E ° °C' U) L-m �� C) > CO a) .� L- 0 a) a)U) o U) a a) M E ■o� O T O U) o L- m > > 0 0 .E Q (n � QL (M) L- M � 4-0 :3 4-0 O C O " � 0) N T O. � Ol T C: Q (6 a) CY) L- N V �O a)O Q �_ �_ 0 m U � O 0) U 0) C Q N 0) � -C > 0 C o) O 'V M O O N .— > a) U U U) 0 M V > 0 —00 a) cn a) E � 0 U m M O Q to m .T Q O O 'Cn a) O V♦ E > � .a) 0 a,> AAA 4-0 a)o N U N � -0 -- � Q a m F- O FEE Page 298 of 385 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. O k C) o �� 4.0 U) U) Q 4-0 cn 0 o m M O to U i � U Cn a)� o � a) ) vice U) O �..+ a Cn +� a) O a) 0 C � CL 'V .0 Cu C/) > ° � " o O � � � .� -a a) C/) > Q) C)7 o N N CL N o o 0 a) CL O O O CU > Cu > 0 L O }, M Cu O � Q- '� O OU (n C V o U) O O a) 4-0° }' CU4-0 L .� 0 -0 U) to 0) •CL N �G U M E 0 Cu > N N U) Page 299 of 385 11 .a) Rob�Dunn, CAO re: Update on COVID-19 Actions. Q >1 QO � }0 a W to N N a) 0 a) m U U m Q > N •T U) O 0 0 }� V -0 -0 0 • (� CD � O O LCU 000 0 0 � •(0 4-0 •U i � 0 0 0 > EMMONS 4-0 r CU Q O >, > .�..r U ca � 0 � _0 U U) > a) E U -o V to •C: O to 0 C) a» c� vi E a) ° > O U > U U E . > •V -CO > >, r � o4- cl) o 0 0 � •>> m m -r— � � � 4-0 � � > Cl)0 C: -0 � a) V O Cu Page 300 of 385 -0 (D 11 .a) Robin Dunn, CAO re- Update on COVID-19 Actions. C: C �a) U) 9A o x C: m Ei O V _r_ Q > -0 00 O 'er a) Cl to .— O moo Cn O � v � U O a) � --- j > O _N 'v Q. +� ca 'V 0O a) V > U V QOO� m Q. Wl .0 Q — Q N O " � O > O O M +� O °� U. O — }' > — 0 -0N to O O Q - N a) � m 0) --se -0 U) ' U) � � � ° > cu0C) mE -C 0 O •� m 0 O L O E U O N U) E O O '(n m LL U > C) V Page 301 of 385 11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions. w ec += s � O ca a) ' Cu O N Cu .0 a) =3 > E a) E U O L � 0 }' NU a)E � O C: N r U 0 CDL 0 N .� 75; Cu o LCL cn O o 1-0 V a) = CU V -I-, J m °o > U CD C: � '�_ O E N L O r N U L" C: Cn Cn > CL i V O .D ) Z' V > v) c) Page 302 of 385 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... 11 rAil . Township of � Proud Heritge, Exciting Future Civic Day Office Closures The Township of Oro-Medonte offices will not be staffed on Monday, August 2nd in recognition of Civic Day. The offices will re-open for phonecall, email and appointment only services on Tuesday, August 3rd . We wish all residents and visitors a safe and happy Civic Holiday. Page 303 of 385 14.b) Minutes of the Barrie Public Library Board meeting held on Thursda... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING : #21 -04 DATE: THURSDAY, MAY 27 , 2021 , 7 :OOPM LOCATION : VIRTUAL MEETING VIA ZOOM A. Mitchell (Chair), M. Sauro (Vice-Chair), R. Munro, M. Rao, A. Wiggins, T. • Clarke (arrived at 7:17pm), J. Martin, K. Aylwin (Councillor) • L. Jessop, C. Vanderkruys, J. Little, A. Schroeder, A. Wright • - S. Morales (Councillor), K. Barratt • - K. Bouffard 1. Call to Order and Welcome The meeting was called to order at 7:04pm Welcome, Pina Colavecchia, Partner, Audit & Assurance from Deloitte. Craig Millar, Director of Finance and Treasurer and Melissa Mifsud, Supervisor of Financial Reporting and Policy at the City of Barrie. 2. Confirmation of Agenda Pina Colavecchia walked the Board through the 2020 Audit. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. 2020 Audited Financial Statements The Board will rescind the motion from 2020 to transfer CEWS funding to the Fund Development Reserve. Motion #21-28 RAO -WIGGINS THAT the Barrie Public Library Board approves the draft audited financial statements with the changes that were requested by and as recommended by the Personnel and Finance Committee. CARRIED Motion #21-27 AYLWIN - MUNRO THAT the Barrie Public Library Board rescinds motion #20-50 from Board Meeting #20-08, dated November 26, 2020. CARRIED Page 304 of 385 14.b) Minutes of the Barrie Public Library Board meeting held on Thursda... Barrie Public LIBRARY BOARD MINUTES 6. Board Development— Effective Participation During Board Meetings The CEO provided information on Board meeting participation. The information is posted on the development section of the Hub. Consent Agenda 7. Board Meeting Minutes 8. CEO's Report 9. Financial Progress Report 10.Holly Community Library Update 11.Correspondence: 11.1 CELA Advocacy Responses 12.Deferred Items a. Financial Migration b. H Block Parking Lot c. Succession Management Plan Agenda 13.Items held from the Consent Agenda Motion #21-23 MUNRO - MARTIN THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #21-04 dated Thursday, May 27, 2021. CARRIED 14.Report of the Chair—Verbal Report The County of Simcoe is undertaking a service-level review which includes the Library Cooperative. The Board Chair and CEO will participate in a consultation interview with the consultants leading this review. A survey has been sent to the Board as well. The CEO will provide an update in the next CEO report. 15.Oro-Medonte Contract Library staff will reach out to Oro-Medonte to see if they are interested in a multi-year contract. Motion #21-24 AYLWIN - SAURO THAT the Barrie Public Library Board authorize the Chair and Treasurer to execute the 2021 Library Services Agreement with the Township of Oro- Medonte. CARRIED 16.Annual Survey Page 305 of 385 14.b) Minutes of the Barrie Public Library Board meeting held on Thursda... Barrie Public LIBRARY BOARD MINUTES Motion #21-25 WIGGINS - RAO THAT the Barrie Public Library Board direct staff to determine if an amendment can be made to the Annual Survey prepared for the Ministry of Heritage, Sport, Tourism and Culture filed pursuant to the Public Libraries Act for the fiscal year January 1 to December 31, 2020 to adjust for CEWS no longer being considered revenue for the period. 17.Supervised Consumption Site Motion #21-26 MUNRO - MARTIN THAT the Barrie Public Library Board direct staff to prepare a response to the Canadian Mental Health Association - Simcoe County Branch (CMHA- SCB) and the Simcoe Muskoka District Health Unit (SMDHU) regarding the proposed supervised consumption site location at 11 Innisfil St. (also known as 80 Bradford St. Unit 940). CARRIED 18.Board Committee 18.1 Community & Governance Committee 18.1.1 Announcements The city is renewing Heritage Park and has asked for feedback on the proposed designs. Library staff have been in contact with the City regarding potential impacts on the Dragon Boat Festival. 18.2 Personnel & Finance Committee Motion #21-31 AYLWIN -WIGGINS THAT the Barrie Public Library Board direct staff to provide a report in September 2021 updating the board on the status and suggested next steps regarding the 2020 over-contribution to the Fund Development Reserve, and the CEWS liability, and to include these items on the Board's agenda going forward under deferred items. CARRIED The Personnel & Finance committee will meet in June to discuss the job description project and finance migration. 19.Closed Meeting Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and (b) personal matters about an identifiable individual. Page 306 of 385 14.b) Minutes of the Barrie Public Library Board meeting held on Thursda... Barrie Public LIBRARY BOARD MINUTES Motion #21-29 AYLWIN - RAO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in closed session. 19.1 Closed Meeting Board Meeting Minutes Rise and report Motion #21-30 MUNRO - AYLWIN THAT the Barrie Public Library Board adopt the minutes of closed meeting #21-03 dated Thursday, April 22, 2021. CARRIED 20.Date of Next Board Meeting Thursday, June 24, 2021 7:00pm, Virtual Meeting 21.Adjournment The meeting was adjourned at 8:54pm Page 307 of 385 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Board of Directors' Meeting Board of Directors' Meeting No. BOD-06-21 Friday, May 28, 2021 Held virtually via Zoom Meeting Minutes LSRCA Board Members Present Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine (Vice Chair), Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor K. Ferdinands, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S. Harrison-McIntyre, Councillor C. Pettingill, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh, Councillor A. Waters LSRCA Board Members Absent Councillor A. Eek, Councillor E. Yeo and the Township of Ramara LSRCA Staff Present S. Auger, R. Baldwin,T. Barnett, M. Bessey, K. Cheney, K. Christensen, M. Critch, P. Davies,J. Doyley, C. Hawson, J. Ingoe, S. Jagminas, B. Kemp, K. Kennedy, N. Knight, B. Longstaff, D. Lembcke, G. MacMillan, S. McKinnon, S. Moin, K. Nesbitt, N. O'Dell, G. Peat, C. Sharp, C. Taylor, K. Toffan, K. Yemm, K. Zeppieri Guests in Attendance D. Nadorozny,Town of Aurora I. Land Acknowledgement II. Declarations of Pecuniary Interest or Conflict of Interest None noted for the meeting. I11.Approval of Agenda Moved by: W. Gaertner Seconded by: R. Greenlaw BOD-07S-21 Resolved That the content of the Agenda for the May 28, 2021 meeting of the Board of Directors be approved as presented. Carried Page 308 of 385 14.c) Minutes of Lake Simcoe ReggarW Rr N449de'fApgp ,,%&& tigg held ... Friday, February 26, 2021 Meeting Minutes Page 2 IV.Adoption of Minutes a) Board of Directors' Meeting Moved by: C. Riepma Seconded by: A. Waters BOD-076-21 Resolved That the minutes of the Board of Directors' Meeting, No. BOD- 05-21, held on Friday, April 23, 2021 be approved as circulated. Carried V. Announcements a) On behalf of the Board and staff, Chair Emmerson offered condolences to Councillor Eek and her family on the loss of her mother-in-law, Mae Eek, who passed away a few days before the meeting after a lengthy illness. b) On behalf of the Board and staff, Chair Emmerson offered condolences to the Lake Simcoe Conservation Foundation Past President Debbie Conzelmann and her family on the loss of her father, Bob Murby, who passed away a few days before the meeting. VI. Presentations a) Stormwater Management, Inspection and Maintenance Program Coordinator, Stormwater Management, Steve Auger, provided an overview of the stormwater management, inspection and maintenance program, noting urban stormwater management is important in controlling water quality in the Lake Simcoe watershed. Urban drainage areas have typically relied on ponds for quantity and quality control to meet its objectives, and routine inspection and maintenance of stormwater ponds is essential but typically under resourced. It is also important that Low Impact Development features are also routinely inspected and maintained; however, due to their diversity (i.e., bioretention to permeable pavement to exfiltration systems),the skills and responsibilities for inspection and maintenance are varied, which in turn can create resource gaps for municipalities that need to be addressed. Poor stormwater management inspection and maintenance practices expose municipalities to a range of issues such as increased liability, non-compliance of approvals, reduced asset life, and exacerbate the impact of urban stormwater on the local waterways, including additional phosphorus loads. With funding support from the Ontario Ministry of Environment, Conservation, and Parks, the Authority has been working to address these known barriers and resource gaps. Resources and tools developed as a result include an asset inventory database to support municipal inspection Page 309 of 385 14.c) Minutes of Lake Simcoe ReggarW Rr N449de'fApgp ,,%&& tigg held ... Friday, February 26, 2021 Meeting Minutes Page 3 and maintenance programs, training for pond inspection and maintenance prioritization, and continued monitoring assessments to inform better design and maintenance practice. In 2020, a Low Impact Development Municipal Inspection and Maintenance Working group was established to support improvements with municipal programs. The working group includes operations managers from six municipalities (Aurora, Barrie, Bradford West Gwillimbury, Georgina, Innisfil, and Newmarket). Outcomes of these latest efforts include a budgeting tool and Standard Operating Principals for incorporating information within the municipal stormwater management database. For more information on this program, please contact Steve Auger at 905-895-1281, ext. 149 or s.auger@lsrca.on.ca. To view this presentation, please click this link: Stormwater Management, Inspection and Maintenance Program Update Moved by: D. Barton Seconded by: A. Waters BOD-077-21 Resolved That the presentation by Coordinator, Stormwater Management, Steve Auger, regarding an overview of the stormwater management, inspection and maintenance program be received for information. Carried Staff Report No. 22-21-BOD regarding the stormwater management, inspection and maintenance program update was included in the agenda. Moved by: D. Barton Seconded by: A. Waters BOD-078-21 Resolved That Staff Report No. 22-21-BOD regarding the Lake Simcoe Region Conservation Authority's efforts supporting improvement of municipal stormwater management inspection and maintenance be received for information. Carried b) The Passive House Authority Board member and Town of Innisfil Councillor Alex Waters provided an overview of the Passive House design, elements of which include proper insulation, no air leakages, no thermal bridges, proper windows with triple pane windows, proper orientation and shading, and heat recovery ventilation. A passive house does not need a furnace or air conditioner and uses 90% less energy. Councillor Waters shared photos on the various construction phases of his passive home being built, as well as energy and cost savings. For more information on the passive house design concept, please contact Alex Waters at awaters1231@gmail.com. Page 310 of 385 14.c) Minutes of Lake Simcoe RegggrWWRA 449AApgo,%&PVigg held ... Friday, February 26, 2021 Meeting Minutes Page 4 Moved by: W. Gaertner Seconded by: V. Hackson BOD-079-21 Resolved That the presentation by Authority Board member and Town of Innisfil Councillor Alex Waters regarding an overview of the Passive House Design be received for information. Carried VII.Hearings There were no hearings at this meeting. Vill. Deputations There were no deputations at this meeting. IX. Determination of Items Requiring Separate Discussion No items were identified as items requiring separate discussion. X. Adoption of Items not Requiring Separate Discussion All items were identified under items not requiring separate discussion. Moved by: P. Ferragine Seconded by: K. Aylwin BOD-080-21 Resolved That the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. Carried 1. Correspondence BOD-081-21 Resolved That correspondence listed in the agenda as Items 1a) and 1b) be received for information. Carried Page 311 of 385 14.c) Minutes of Lake Simcoe ReggarWWRA 449AApgo,%&PVgg held ... Friday, February 26, 2021 Meeting Minutes Page 5 2. Mabel Davis Administrative Centre Safety Renovations BOD-082-21 Resolved That Staff Report No. 23-21-BOD regarding safety renovations at the Authority's Mabel Davis Administrative Centre be received; and Further That an additional draw of approximately$70,000 from reserve to support implementation of these safety renovations be approved. Carried 3. Mabel Davis Administrative Centre Lighting Retrofits BOD-083-21 Resolved That Staff Report No. 24-21-BOD regarding lighting retrofits at the Authority's Mabel Davis Administrative Centre be received; and Further That a potential draw from reserve of less than $3,000 to support implementation of these lighting retrofits be approved. Carried 4. Offsetting Policies—Reconciliation to December 31, 2020 BOD-084-21 Resolved That Staff Report No. 25-21-BOD regarding an update on the Authority's Offsetting Cash in Lieu funds received, expended and Key Performance Indicators be received for information. Carried 5. 2021 Conservation Awards Program BOD-085-21 Resolved That Staff Report No. 26-21-BOD regarding recommendations for a virtual 2021 Conservation Awards be approved. Carried 6. Conservation Authorities Act - Phase 1 Consultation Guide BOD-086-21 Resolved That Staff Report No. 27-21-BOD regarding Provincial Bill 229 Regulatory Proposal Consultation Guide be received; and Further that staff be directed to circulate a copy of this staff report to watershed municipalities for their information and consideration; and Further that staff be directed to prepare a comments letter for the Board's consideration at their June 25, 2021 meeting to be submitted on behalf of the Authority in response to the Environmental Registry of Ontario prior to the June 27, 2021 deadline. Carried XI. Consideration of Items Requiring Separate Discussion No items were identified under items requiring separate discussion. Page 312 of 385 14.c) Minutes of Lake Simcoe RegggrW Rr N449de'fApgp ,,%&& tigg held ... Friday, February 26, 2021 Meeting Minutes Page 6 XI I.Closed Session The Board moved to Closed Session to deal with a confidential land matter. Moved by: M. Quirk Seconded by: C. Pettingill BOD-087-21 Resolved That the Board move to Closed Session to deal with a confidential land matter; and Further that the Chief Administrative Officer, members of the Executive Management Team, the Land Securement Officer, and the Coordinator BOD/CAO remain in the meeting for the discussion. Carried The Board rose from Closed Session and reported findings. Moved by: W. Gaertner Seconded by: K. Aylwin BOD-088-21 Resolved That the Board rise from Closed Session and report findings. Carried a) Confidential Land Matter Moved by: D. Barton Seconded by: P. Ferragine BOD-089-21 Resolved That Confidential Staff Report No. 28-21-BOD regarding a confidential land matter in the Town of Georgina be received; and Further That the recommendations contained within the report be approved; and Further That the agreement between the Authority and the Town of Georgina stipulate these the lands remain in the public domaine. Carried b) Confidential Legal Matter Moved by: R. Greenlaw Seconded by: T. Vegh BOD-090-21 Resolved That the update by the Chief Administrative Officer regarding a legal matter be received; and Further that the Chief Administrative Officer be directed to participate in discussions and recommendations will be brought back to the Board for approval. Carried Page 313 of 385 14.c) Minutes of Lake Simcoe RegggrWWRA 449AApgo,%&PVgg held ... Friday, February 26, 2021 Meeting Minutes Page 7 XIII. Other Business No other business was discussed. XIV. Adjournment Moved by: B. Drew Seconded by: S. Harrison-McIntyre BOD-091-21 Resolved That the meeting be adjourned at 10:S6 a.m.Carried Regional Chairman Wayne Emmerson Rob Baldwin Chair Chief Administrative Officer Page 314 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... p PvypSACA b9�t z Nottawasaga Valley Conservation Authority 05-21-BOD 7"10x�'u MINUTES May 28, 2021 9:00 a.m. - 12:00 p.m. Virtual Meeting Via WebEx Present: Councillor Gail Little, Vice-Chair Amaranth (Township) Councillor Mariane Mcleod, Chair Collingwood (Town) Councillor Margaret Mercer Melancthon (Township) Deputy Mayor Bob Meadows Adjala-Tosorontio (Township) Councillor George Watson Wasaga Beach (Town) Councillor Thom Paterson Clearview (Township) Councillor Andrea Matrosovs Blue Mountains (Town) Councillor Ralph Manketlow Mono (Town) Councillor Dane Nielsen Grey Highlands (Municipality) Departed at 10:50am Councillor Donna ]ebb New Tecumseth (Town) Councillor Shirley Boxem Mulmur (Township) Councillor Rob Nicol Innisfil (Town) Departed at 10:00am Returned at 12:00pm Councillor Cathy Keane Oro-Medonte (Township) Departed at II:00am Mayor Don Allen Springwater (Township) Councillor Gary Harvey Barrie (City) Councillor Raj Sandhu Bradford West Gwillimbury (Town) Absent: Councillor Walter Benotto Shelburne (Town) Guest: Deputy Mayor Michael Smith Essa (Township) Staff: Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed Management Services; Byron Wesson, Director Conservation Services; Sheryl Flannagan, Director Corporate Services; Meagan Kieferle, Regulations Technician; Daniel Dyce, Senior Regulations Technician; Kerry Jenkins, Administrative Assistant; Haleigh Ferguson, Executive Administrator/Recorder Page 315 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... 1. CALL TO ORDER Chair McLeod called the meeting to order at 9:02am 2. LAND ACKNOWLEDGEMENT The Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishinaabeg. The Anishinaabeg include the Odawa, Salteaux, Anishinaabeg, Mississauga and Algonquin who spoke several languages including Anishinaabemowin and Potawatomi. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 3. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST None declared. 4. MOTION TO ADOPT AGENDA RES: 33-21 Moved by: Cllr. Margaret Mercer Seconded by: Deputy Mayor Bob Meadows RESOLVED THAT: the agenda for the Board of Directors Meeting # 05-21- BOD dated May 28, 2021 be approved. Carried; 5. ANNOUNCEMENTS Chair McLeod introduced our visiting Board member Deputy Mayor Smith, Township of Essa who is expected to be appointed to the NVCA Board in June at an upcoming Council meeting. He is replacing newly retired, Keith White. 6. DEPUTATIONS a. Kenn Smart P.Eng, from K. Smart Associates Limited conducted a presentation on the Swaley Drain, Township of Springwater. The resolution for this presentation is found at 11c)ii. b. Colin A. Brown, Partner, HHL Law Firm LLP, conducted a presentation on the Board Hearing Training. RES: 34-21 Moved by: Cllr. George Watson Seconded by: Cllr. Thom Paterson RESOLVED THAT: the Board of Directors receive the presentation on Board Hearing Training for information. Carried; 7. PRESENTATIONS a. Meagan Kieferle, Regulations Technician conducted a presentation on the NVCA Permit Process. Page 316 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... RES: 35-21 Moved by: Cllr. Andrea Matrosovs Seconded by: Cllr. Ralph Manketlow RESOLVED THAT: the Board of Directors receive the presentation on the NVCA Permit Process for information. Carried; a. HEARINGS There were no hearings for this meeting. 9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify items from the Consent List that they wish to have considered for separate discussion. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 36-21 Moved by: Cllr. Gail Little Seconded by: Donna Jebb RESOLVED THAT: agenda item number C-ii was identified as requiring separate discussion, be referred for discussion under Agenda Item #9; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSENT LIST a. Adoption of Minutes i. Approved by Consent. RESOLVED THAT: the minutes of the Board of Directors Meeting # 04-21- BOD dated April 23, 2021 be approved. Carried; b. Correspondence There was no correspondence for this meeting. C. Staff Reports i. Staff Report No. 16-05-21-BOD from Doug Hevenor, CAO regarding Financial Support to Assist TRCA. Approved by Consent. RESOLVED THAT: the Board of Directors approve Staff Report No. 16-05- 21-BOD; and Page 317 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... FURTHER THAT: CAO Hevenor has the authority to approve staff's ability to provide funds, from Nottawasaga Valley Conservation Authority (NVCA) reserves, when required to support this court action by TRCA. Carried; ii. Staff Report No. 17-05-21-BOD from Senior Regulations Technician, Dyce regarding the Swaley Drain, Township of Springwater. RES: 37-21 Moved by: Mayor Don Allen Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board of Directors receive the delegation presentation from K. Smart P. Eng. from K. Smart Associates Limited (KSLA) on the Swaley Drain, Township of Springwater and; FURTHER THAT: the Board of Directors receive Staff Report No. 17-05-21- BOD including the attached schedules regarding the Township of Springwater's Swaley Drain project and; FURTHER THAT: the Board of Directors approve NVCA staff moving toward the issuance of a permit, subject to satisfactory approval by staff of the following details for the up to 950m +/- extension proposal outlined in the KSLA presentation: - An amended Natural Environmental Report, as deemed necessary, that examines the environmental impacts and provides recommendations that ensure that the final proposed works are designed in such a manner to avoid, mitigate and where necessary offset environmental impacts to achieve no net loss to the natural heritage system; - A report prepared by a professional engineer confirming that the proposed works will not result in adverse flooding impact to adjacent properties; - Detailed construction drawings/plans outlining the extent of the works, erosion and sediment control measures, restoration of disturbed areas, and enhancement plantings and habitat creation; and, - Appropriate landowner permissions and other required Regulatory review and/or approvals (e.g. MECP, MNRF and DFO). - NVCA staff will continue to assist through ongoing discussions with Township staff, Drainage Engineer and other involved qualified professionals and; FURTHER THAT: these items be delivered and finalized such that construction can commence by December 2021. Recorded Vote: Yay: Page 318 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... Cllr. Gary Harvey, Cllr. Raj Sandhu, Cllr. Dane Nielsen, Cllr. Ralph Manktelow, Cllr. Donna ]ebb, Cllr. Cathy Keane, Mayor Don Allen, Cllr. George Watson Nay: Deputy Mayor Bob Meadows, Cllr. Gail Little, Cllr. Andrea Matrosovs, Cllr. Thom Paterson, Cllr. Mariane McLeod, Cllr. Margaret Mercer, Cllr. Shirley Boxem Carried; iii. Staff Report No. 18-05-21-BOD from Communications Coordinator regarding Communications Report - April 10, 2021 - May 15, 2021. Approved by Consent. RESOLVED THAT: Staff Report No. 18-05-21-BOD regarding NVCA Communications - April 10, 2021 - May 15, 2021, be received. Carried; 12. OTHER BUSINESS None declared. 13. ADJOURN RES: 38-21 Moved by: Cllr. Donna Jebb Seconded by: Cllr. Thom Paterson RESOLVED THAT: this meeting adjourn at 12:03pm to meet again on June 25, 2021 or at the call of the Chair. Carried; Page 319 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... pSAG,q 0 n0 RL'�r10N A" NVCA June 2021 Board Meeting Highlights Next Meeting: August 27, 2021, held virtually. Please note there is no meeting in July. For the full meeting agenda including documents and reports, visit NVCA's website. soccer fields are not supported. Hunting is Presentation on NVCA's Conservation allowed in NVCA's conservation areas, and Lands Program NVCA sells a limited amount of hunting and Kyra Howes, Manager of Lands and Operations fishing passes each year. at NVCA gave a presentation on the NVCA's conservation areas include over 42 km Conservation Lands Program. of multi-use trails, including part of the Bruce NVCA manages over 5,300 hectares (13,000 Trail, Ganaraska Trail and links to the acres) of land across the watershed. There are TransCanada Trail. two main types of properties: conservation Not all visitors' activities are compatible with areas and conservation reserves. preserving natural ecosystems. NVCA's Lands Conservation areas features infrastructure, Staff are designated Provincial Offences such as trails and signage, whereas Officers, allowing them to enforce the conservation reserves are preserved in their Conservation Authorities Act (CA Act) in order natural state, and do not have infrastructure. to protect NVCA owned and managed lands. Many properties also provide functions that Preserving Natural Heritage support NVCA's flood program, such as snow Some NVCA's lands are only preserved to surveys, rain gauges and weather stations. protect natural heritage features, and do not Acquiring land support recreational activities. These include the Elba Wetlands, Osprey Wetlands and Historically, many NVCA's lands were acquired Minesing Wetlands. through cost sharing agreements for lands that NVCA's conservation areas contain significant were hazardous for development. Many of these landforms such as the Niagara Escarpment, Oak were developed for flood control measures, Ridges Moraine and Oro Moraine and the such as the Tottenham Dam. Minesing Wetlands. In recent years, developers may transfer Partnerships undevelopable land to NVCA. Stewardship fees may be requested to help with long term NVCA works with volunteers and community management. groups throughout the watershed to help maintain conservation areas and conservation Recreational opportunities reserves. People are more aware of the benefits of being Examples include the Rotary Club, Friends of in nature. In the last five years, NVCA has seen Fort Willow, Friends of Utopia, Friends of Pine a tenfold increase in visitors from both inside River, Friends of Tiffin and Friends of the and outside the watershed. Minesing Wetlands. NVCA's conservation areas focus on passive recreational opportunities, hiking, snowshoeing and fishing. Features such as playgrounds and 8195 81" Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 320 of 385 14.d) Nottawasaga Valley Conservation Authority, re: Minutes of meeting ... Generating external revenue NVCA Regulations staff provided a summary of NVCA generates external revenue to reduce the the permits issued during the period November reliance on municipal levy. Revenue generated 28, 2020 to June 8, 2021. A total of 368 also ensures NVCA can continue to provide a permits and clearances were approved by staff high level of customer service through updating for this time period, with 98.3 /o of the permits or upgrading infrastructure. were processed within the provincial timelines. One project the lands team is working on is Phase 1 Regulatory Changes Guide to building a new parking lot at the Nottawasaga the CA Act Bluffs Conservation Area to accommodate the increased number of visitors. The Ontario government released Phase 1 of the regulatory changes guide to the CA Act Some revenue generating opportunities include through the Environmental Registry of Ontario weddings and events, group camping and (ERO) for public review. Comments on these managed forests. proposed changes will be accepted until June Governance accountability and 27, 2021. transparency Conservation Ontario submitted comments on behalf of all conservation authorities in Ontario, The Ontario government passed legislation and the NVCA Board of Directors resolved to amendments to require conservation authorities endorse this submission through commenting to remain committed to accountable and on the ERO prior to the deadline. The Board transparent governance. also approved to have Chair McLeod submit a The NVCA Board of Directors endorsed a letter stating NVCA's support of the commitment to pursue governance endorsement. accountability measures. Permit Signing Authority The NVCA Board of Directors approved staff in the follow positions to approve permits for a maximum of two years: CAO/Secretary- Treasurer, Director, Watershed Management Services, Manager, Planning Services, Senior Regulations Technician, Regulations Technician, Planner III, Planning Ecologist. Under Section 6 (1) of Ontario Regulation 172/06 issued under the CA Act, the staff members above can grant permission to straighten, change, divert or interfere with the existing channel of a river, creek, stream or watercourse or to change or interfere with a wetland. Permits Approvals under the CA Act NVCA's permit application service timelines are governed by the Conservation Authority Liaison Committee (CALC), which requires NVCA to complete a policy review within 21 days, and complete a technical review within 30 days for minor applications and 90 days for major applications. 8195 81" Line, Utopia, ON, LOM 1TO • 705-424-1479 admin@nvca.on.ca www.nvca.on.ca Page 321 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... ORILLIA PUBLIC LIBRARY BOARD MONTHLY MEETING OF THE LIBRARY via Zoom WEDNESDAY JUNE 23, 2021 at 3:30 p.m. Purpose Statement We are a gathering place to share expertise,support learning, inspire connections and create possibilities for everyone. CONVENING OF THE MEETING— Board Chair 1. Call to Order—Notice and Quorum 2. Approval of the Agenda MOTION 3. Disclosure of Pecuniary Interest and General Nature Thereof CONSENT AGENDA MOTION 5 min 1. Approval of the Minutes of the May 26, 2021 Regular Meeting 2. Reports for May 2021 a) CEO Report b) Children&Youth Services c) Circulation&Technical Processing Services d) Information Services 3. Correspondence a) May 31, 2021 from C. Benedetti, Community Foundation of Orillia&Area re: CFOA Grant DISCUSSION AGENDA 1. Business Arising from the Minutes a) Summer Readers Club 2020 Video 5 min 2. Reports of Board Committees and Representatives a) Finance Committee—May 2021 Financial Statements MOTION 5 min b) Policy Committee— Elimination of Fines Report MOTION 15 min 3. New Business a) Business Plan Review June 2021 15 min b) Digital Strategy Report MOTION 15 min 4. Announcements 2 min 5. Adjournment 1 min PLEASE NOTIFY SECRETARY AT 705-325-2338 IF UNABLE TO ATTEND Page 322 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF MAY 26, 2021 MEETING A regular meeting of the Library Board was held via Zoom commencing at 3:32 P.M. PRESENT — BOARD — K. Seymour, Chair; C. Seiberling-Spriggs, Vice-Chair; E. Chwilkowska; M. Edwards; D. Elder; R. Greenlaw; P. Helm; G. McCorkell; R. Stevens; D. Watson STAFF — S. Campbell, Chief Executive Officer K. Absalom, Director of Information Services M. Wilkinson; Director of Children's &Youth Services T. Chatten, Recorder ABSENT —M.Ainsworth CONVENING OF THE MEETING Call to Order — K. Seymour called the meeting to order. Congratulations to M. Wilkinson on her new role as Director of Children's &Youth Services. Approval of the Agenda MOTION#2021:30 Moved by D. Elder, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board approve the Agenda of the May 26, 2021 meeting. CARRIED Disclosure of Pecuniary Interest and General Nature Thereof— None CONSENT AGENDA From the CEO Report D. Watson asked if the Circ relief staff member is being compensated while on placement; there was no money budgeted or no grant obtained to do so as the limitations of Covid reduced available options. Board members expressed positively on the "Nothing Changes" presentation. CYS won second prize for their TD Summer Readers program last year, winning prize funds to be used for this year's programming. The Library has received a grant courtesy of the Community Foundations of Canada (CFC) with financial support through the Healthy Communities Initiative. P. Helm suggested consulting with the Age-Friendly Advisory Committee to make information available on their website. MOTION#2021:31 Moved by D. Watson, seconded by M. Edwards that the Consent Agenda of the May 26, 2021 meeting be adopted. CARRIED Page 323 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Increase in Budget for e-Resources — A report was prepared for Board information and discussion, showing a continued demand for e-resources into the next quarter. MOTION#2021:32 Moved by D. Watson, seconded by R. Greenlaw that the Orillia Public Library Board approves the use of the Book Sale Reserve Fund (56-6-322o-o846) to allocate $1o,000 in funds to be used to increase access to e-resources during the ongoing pandemic restrictions. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Monthly statements for April 2021 were presented for Board review and discussion. MOTION#2021:33 Moved by G. McCorkell, seconded by C. Seiberling-Spriggs that the Orillia Public Library Board receives the April 2021 Financial Statements as presented. CARRIED Policy Committee — The Committee has been reviewing the fines policy with options to eliminate some or all fines. The Committee will report on revenues and accountability by customers to be brought to the June meeting with options for discussion. The 300's section (Objectives and Services) of the Policy Manual has also been reviewed with a list of recommendations for Board information. OLS Representative — D. Watson provided a report for Board information and discussion following a recent virtual meeting on April 28, 2021. NEW BUSINESS Print Donation to Local History MOTION#2021:34 Moved by R. Stevens, seconded by P. Hehn that the Orillia Public Library Board accepts the donation from J. Fecht of the framed limited-edition print of the Lakehead University Orillia Campus for inclusion in the Library's Local History collection and permanent art collection, with a thank you letter to J. Fecht from the Board. CARRIED Staff Professional Development Day — A report was prepared for Board information and discussion, also recommended as part of the Service Review and mentioned at OLS meeting. MOTION#2021:35 Moved by D. Watson, seconded by M. Edwards that the Orillia Public Library Board approve a one-day Library closure in October 2021 to provide a dedicated training and development day for all staff. CARRIED Page 324 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Amendment to Policy 8.8�o — A report was prepared for Board information and discussion with updates. MOTION#2021:36 Moved by D. Watson, seconded by G. McCorkell that the Orillia Public Library Board approve Policy 8.83o — Materials Limits / Loan Charges / Late Charges in "Rules and Regulations"be amended as presented. CARRIED ANNOUNCEMENTS Newly hired CEO Bessie Sullivan will be attending the June Board meeting. Adjournment at 4:09 p.m. moved by R. Greenlaw, seconded by R. Stevens. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 325 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Board Report May 2021 (June 2021 Meeting) Prepared by Suzanne Campbell, CEO Service Recovery In alignment with Emergency Orders from the Ontario Provincial Government for a province wide lockdown beginning April 8 and continuing to Step 2 of the Ontario Government Reopening plan the hours of opening remain reduced with a standard opening and closing time from Tuesday-Saturday. Library services moved to the Curbside Service Delivery Model as follows: No members of the public are allowed in the Library as per provincial direction. The Provincial Re-Opening Plan was announced on May 20, moving away from the colour based regional opening guidelines to sector based guidelines and dependent on vaccination rates. The new provincial guidelines require libraries to continue in the Curbside Delivery model through Step 1 (June 14 -July 5). While in Curbside libraries can allow community members in the Library to use computers if this can be done safely. Step 2 begins on July 5 providing vaccinations progress at the expected level. Libraries can open for use by the public with capacity limits set at twenty five percent. Restriction instructions to be followed when the Library reopens include screening of staff and visitors, social distancing, mask requirement for public and staff, touchpoint cleaning. A change in the provincial regulations of libraries on quarantining of materials came into effect on June 11, 2021. As of June 11, Libraries are no longer required to quarantine materials. In alignment with provincial guidelines with the support of the science we are no longer quarantining materials. We are planning to open July 6, unless there is a change in the legislation, the established reduced hours schedule will remain in place through the summer. Opening hours will be reviewed as we progress to Step 3 of the provincial guidelines; Step Three guidelines are still being finalized. Browse and Borrow services will be available for the public. The technology lab will be opened with reduced capacity. Lounge chairs and study space will not be available initially, we will review opening some space for people to use their own devices. Page 326 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Service Delivery Model Staff have reviewed the provision of computer services for customers who do not have access to computers. A single computer has been made available for those members of the public who require a computer for essential communication. The computer will not be reservable but will instead be made available on an as required basis in the cafe area. This service began the week of June 7. Strategic Priority: Enhance Our Capacity Human Resources A virtual staff meeting was held on June 3. A managers meeting was held on May 12 and June 1 - professional development opportunities for staff procedures and safety requirements for opening the Library, staff changes and the implications, service review were discussed. Kailene Lohnes, relief circulation clerk, will be completing a placement in the Library from April 28 to July 31, in completion of a Human Resources Management Course she is enrolled in through Georgian College. Kailene will be working on a number of HR projects including the development of new PA forms, and explanatory documents to support competency-based performance management. In addition, she will also be working with Meagan to design on- boarding documents, and finally she will consult FIR legislation and our policy manual to develop a checklist of policies and training requiring annual review by staff. Board Committee Meetings Kelly Seymour and I met with a consultant from KPMG who are completing a Service Review for the Simcoe County Library Cooperative. Capital Projects Bike Racks This project is a carryover from 2019 and will be looked at in summer of 2021. In 2019 the Board and authorized $6000 in funding to support bike racks that enhanced the Library and the space. After reviewing the new quotes and the construction costs that would be entailed to change out the paving stones for concrete pads it was determined by both Facilities and Library staff that the costs were now prohibitive for the installations. Facilities staff will be reviewing to determine if there are other safe alternatives for bike rack installation. Presently there are bike racks located at the front of the Library and behind the Opera House. Page 327 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Strategic Priority: Transform Service Delivery City Partnerships Treasury Lynn Telford hosted a DC Charges meeting with the City consultant as part of the DC charges review. Information coming from the meeting: Both the ILS and the Bibliographic Inventory Control System can be funded through DC charges if they are growth related. Next year we will be considering replacing the RFID sorter and moving to a five-bin sorter from a three-bin sorter, as we are increasing size and capacity this purchase can be funded through DC Charges. However, there is still an outstanding debt in the DC Charges for the building which will take eight more years of debt funding before it is refunded. Human Resources Electronic payroll and vacation tracking software has been purchased by HR at the City. The HR department is beginning the implementation process with a plan to have electronic timesheets in place late summer/early fall. Final implementation will include vacation and sick leave tracking. As the City is responsible for the Library payroll, we are included in the timesheet rollout. Library staff are also planning on working with the City on determining whether the software can be used for vacation, sick leave and credit time tracking. City HR will review the software to determine whether alternate policies can be developed to accommodate Library reporting and tracking of vacation and sick leave. HR will not initially be tracking credit time accrued with this software. Facilities The monthly Facilities meeting was held with beginning budget issues discussed. New budget items include replacing the interior fountain with a bottle refill station, and green roof maintenance. In addition, the cleaning contract is up for renewal in September so I will be reviewing the contract and commenting on any changes. The OPP Security review was completed on April 27, a report has not yet been distributed. Facilities followed up the first week of June and expect to receive a final report by the end of June. Information Orillia Under the new provincial Road Map for Opening Up, Information Orillia will continue to operate. Under the Provincial guidelines they are allowed to provide services as long as capacity Page 328 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... guidelines are followed. Provincial legislation continues to allow social service agencies to operate in a Library building. Library Partnerships I attended the inaugural meeting hosted by OLS (Ontario Library Services) of the population based quarterly meetings on May 19. This provides an opportunity to be updated on provincial and OLS news and an opportunity to share information and experiences. Page 329 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF CHILDREN'S &YOUTH SERVICES May 2021 Submitted by Erin Damery and Meagan Wilkinson May 171" welcomed Meagan Wilkinson as the new Director of Children and Youth Services. Meagan has been part of the Orillia Public Library for the last 7 years as a team member in both the Circulation Department and the Children and Youth Service Department. She brings an education background and is currently completing her second last semester of a Master of Library and Information Science degree through the University of Alberta. Tell Our Story Welcome to K School Virtual Information Package We provided 5 Welcome to K school sessions with a slide featuring library information to add to their virtual presentations. Teen Instagram Current Follower Count - 559 up 16 followers from last month. Connect People to Resources Reader's Advisory RA service continues to be in-demand by our library community. The CYS department answered 2439 reference questions this month. Transform Service Delivery TD Summer Reading Club Planning CYS staff have been busy planning a program that serves our community's needs while adhering to provincial guidelines. Our anticipated outcomes for this summer are reading recovery supported by our reading club and community engagement achieved through our programs. Program details are largely determined by the province moving into Stage 2. TD Summer Reading Club 2020 Award (letter is attached) The Orillia Public Library received the second-place TD Summer Reading Club award of$4000. This award was bestowed to libraries who demonstrated innovative ways of offering the TD Summer Reading Club during the pandemic. The prize will be presented at this year's virtual Manitoba Library Association—Saskatchewan Library Association Joint Conference on June 16, 2021. The award money will be allocated to future Summer Reading Club purchases. Page 330 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Worry Creature Workshop On May 15th in partnership with Gilda's Club of Simcoe Muskoka we hosted a Worry Creature workshop for children ages 4-12. Gilda's Club provided the worry creature box and we added craft supplies for the children to use to decorate their creatures. Families signed up online and picked up their worry creature kits curbside, there were 21 children in attendance. Jocelyn Leworthy a child life specialist with Gilda's Club began the workshop with a read aloud story, she then encouraged children to begin work on their worry creature. She asked the children to share some of the worries they were having and then gave them some strategies to help them work through their worries. The workshop was very well received by parents and children. We hope to host another workshop later this summer in preparation for back to school. Dial-a-Story This no-tech program received 62 calls. Surprise Bags This service continues to be popular with our families and educators. Kids and Teens: 155 Educators: 8 Virtual School Visit On May 7th Erin visited virtually with a Grade One class at Harriet Todd Public School. As part of their unit on Community Helpers they asked some questions about what the library does for the community. Erin shared some stories and gave the class some information about the upcoming TD Summer Reading Club. Saturday Storytime CYS staff created and presented 5 virtual Saturday Storytimes via our YouTube channel receiving 165 total views. Teen Book Box: The Inheritance Games This innovative program saw an amazing (, turnout with 13 teens registered for the book box program and 12 attending the virtual book chat and escape room on May 27th. Teens met virtual) to discuss the Y book and complete some puzzles and �7 challenges. C Page 331 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Enhance our Capacity Staff Professional Development Meagan Wilkinson attended the free virtual Ignite Passion Conference 2021 (May 26-28). See separate report. Emily Sullivan attended Booklist's Picture Books for Summer and Beyond, Booklist's Picture Book Parade, and Booklist's Beat the Heat: Easy, Breezy Books to Head Off Summer Slide providing us with an in-depth look at what books are coming out. All CYS staff attended Ryan Dowd's Customers Without Masks webinar on May 20th. This free webinar provided tips and strategies for de-escalating situations where a member of the public enters the building without a mask. Teen Volunteering Total volunteer hours: 79 Number of Book Review: 15 Number of Game Reviews: 1 Active Volunteers: 22 Leah K's review of The Cousins by Karen M McManus was liked and shared by the author on Instagram. Page 332 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Ignite Passion Conference 2021 (May 26-28) Meagan Wilkinson attended the Spark Ideas, Ignite Passion Virtual Conference presented by the Northern Lights Library System. This was a free conference for anyone associated with libraries. Million Dollar Reason Your Library Should Market the Collection...and How to Do it! This session was presented by Novelist. It was a brief but good overview of dedicating marketing efforts to the collection to increase circulation. Tips for promotion via social media, email and print were included, as well as ways for assessing success. This session provided me with several takeaways that I am excited to try in the CYS department. Analyzing Data and Telling Your Library Story This session pointed out that half the story is how you tell it. The speaker boasted the benefits of both qualitative and quantitative data for assessing and evaluation programs, services and collections. She suggests using and If—Then model. If Then Effort Effect Activity ---- Output Outcome --- Impact The speaker recommends using assessment and evaluation all though a program or service, not just at the end. Best Practices in Library Services to Indigenous Peoples This panel shared the many successes and challenges of libraries in Indigenous communities. The panelists also shared suggestions for increasing inclusivity within public libraries in general, such as including an Indigenous language on signage or providing access to language materials. They urged participants to not be afraid of making a mistake. Apologize, stop doing it and move forward. The panelists also reminded attendees that literacy looks different for different people. It could mean books, or oral storytelling, tech literacy, language revitalization or literacy in traditional medicines. The best way to find out what the Indigenous community needs is to ask. Page 333 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF CIRCULATION AND TECHNICAL PROCESSING SERVICES May 2021 Submitted by Melissa Robertson and Amy Lambertsen Transform Service Delivery Circulation staff continued to provide exemplary service to and connect with patrons through curbside interactions, phone communication, and email inquiries. We continue to see new members registering for library cards and current members using curbside for the first time. Enhance Our Capacity On Tuesday, May 4 Greeter Sam Greco began his position working the Curbside pickup door. Sam is a previous student page and is currently a student at Nipissing University studying Concurrent Education. On Monday, May 5 Cataloger Melissa Robertson attended GoToWebinar- Authority Control: Consistency Among the Changes. Some metadata librarians are using local authority practices to recognize marginalized groups more respectfully or to proactively decolonize their catalogs, replacing outdated terms still in use by national authority files with preferred terminology in their local records. In this webinar, Casey Cheney, vice president of automation services at Backstage Library Works, discussed external and internal changes that can affect headings in a library catalog. On Monday, May 10, Kelli Absalom and Cataloger Melissa Robertson attended a Zoom meeting with representatives from our major collections vendor, Library Services Centre to address issues with backlogged items and improvements to service. On Tuesday, May 18 Cataloger (and Multicultural Library Liaison) Melissa Robertson attended the Diversity Hub Orientation offered by the County of Simcoe in partnership with the Local Immigration partnership. The Diversity Hub is a valuable online portal that provides countless resources and sharing platforms regarding diversity, inclusion, and anti-racism in Simcoe County. The Orientation session detailed how to navigate the site and all it has to offer. Melissa was so impressed with the Diversity Hub that she has advised other staff to take the training to gain access to and utilize the Hub. On Wednesday, May 19 Cataloger (and Multicultural Library Liaison) Melissa Robertson hosted the online presentation, If Nothing Changes, Nothing Changes by Amber Beckett and Alasoba Kelsy-Braide from Making Change Simcoe County. Through sharing their lived experiences as Black women, Amber and Alasoba engaged in a conversation about how Making Change is a lifelong journey. They discussed the current Black Lives Matter focus and local initiatives, and how it impacted them personally and in the community. Amber reflected on why Making Change was launched in Simcoe County and detailed their community work as well as offering suggestions on how Orillians can become better allies. 1 I Page Page 334 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... On Thursday, May 20 Circulation staff watched the Ryan Down webinar "Customers Without Masks: Simple strategies that get customers to follow your COVID-19 policies (without a fight)". In preparation for re-opening the library to the public, it is important for frontline staff to be prepared to deal with patrons who cannot or choose not to wear masks inside the library. On Friday, May 28 Cataloger Melissa Robertson attended Best Practices and Library Services to Indigenous Peoples as part of the 2021 Northern Lights Library Service Conference. Diana Davidson, Mary Dustow, Colette Poitras & Mary Jane Quinney discussed the history of the On- Reserve, On-Settlement grant, best practices in Indigenous Library Services (including how to increase Indigenous representation in all aspects of your library) and shared local examples of engaging the Indigenous community in library services. Circulation Statistics May 2020 May 2021 Checkouts & renewals 61 11472 Holds Added 2 7110 Holds Arrived 67 10218 Gatecount: daily mean 0 0 Gatecount: daily mean excluding Sundays 0 0 Township Statistics The following statistics were supplied to the Township of Oro-Medonte: Oro-Medonte Township Borrower Type Number of members* Number of members Check Outs + borrowing Renewals June 1, 2021 May 1-31, 2021 May 1-31, 2021 Oro Adult 492 189 1,576 Oro Child 91 11 128 Oro Youth 12 1 1 Oro Housebound 0 0 0 E-Access 105 N/A N/A Total 700 201 1705 2 1 P a g e Page 335 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... The following statistics were supplied to the Township of Severn: Severn Township Borrower Type Number of members* Number of members Check Outs + borrowing Renewals June 1, 2021 May 1-31, 2021 May 1-31, 2021 Severn Adult 422 187 1,719 Severn Child 95 19 242 Severn Youth 9 2 3 E-Access 53 N/A N/A Total 579 208 1 1964 3 1 P a g e Page 336 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... REPORT OF THE DIRECTOR OF INFORMATION SERVICES May 2021 Submitted by Kelli Absalom Although the Library building remained closed, Information Services staff continued to provide reference and technical assistance, online programs, webpage maintenance, social media content creation and marketing and promotion of programs, resources and services. We have also been busy recommending books, providing digital resource assistance and answering questions. Strategic Priority: Support Learning and Growth LIBRARY PROGRAMS AND SERVICES If Nothing Changes, Nothing Changes Amber Beckett and Lala Kelsey-Braide from Making Change joined us for a Zoom presentation this month to spark conversations and discussions around diversity and inclusion. They discussed the current Black Lives Matter focus and local initiatives, and how it has impacted them personally and in the community. They also shared perspectives and suggestions on becoming an ally and doing self-work around anti-Black racism. We had sixty-four people in attendance including the Mayor and some City Councillors, and some Library Board members. We received very positive comments from attendees including "I have lived here for 34 years, very enlightening conversations for the community!" and "Thanks so much for your time, energy and knowledge. Really fantastic presentation!" The Riots of `42 Orillia historian Dave Town joined us for a Zoom presentation on "The Orillia Riot of 1842 and the Brechin Riot of 1942". Eighty-five people were in attendance. This program was also recorded and posted to our YouTube channel and the link was shared with all local retirement and nursing homes. Take and Make Craft Kit We offered a Take & Make Craft kit this month which contained a fabric tote, foam brush and template to create a cheery apple-stamped tote bag. This program filled up quickly and had a lengthy wait list. Books on Tap Our Books on Tap Book Club met on Zoom this month to discuss "Washington Black" by Esi Edugyan. Nine people attended. Bite Size Book Club Our Bite-Size Book Club held their second meeting this month on Zoom and discussed "the Carson McCullers short story collection, "The Ballad of the Sad Cafe". Page 337 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... Bookworms Book Club Our Bookworms Book Club met on Zoom to discuss "Invisible Ellen" by Shari Shattuck. Fourteen people attended. Genealogy Club The Genealogy Club welcomed Samantha Cowan from Connection Custom Travel for a Zoom presentation on "Ancestral Research and Ireland and the UK". Genealogical experts from Ireland also joined the call including Fiona Fitzsimons from the Irish Family History Centre, David Cleary from the Irish Emigration Museum, Dr. Michael Martin from the Titanic Trail in Cobh, Ireland and Natalie Bodle from Roots Revealed in Ballymena, Antrim. The experts shared many websites and resources for those preparing to do a family history tour. Forty-five people were in attendance. This program was also recorded and posted to our YouTube Channel and the link was shared with all retirement and nursing homes in Orillia. Hot Readers We spent this month planning for our Hot Readers Summer Reading Program which launches June 1st. Our goal is to make this year's program as engaging as possible by providing more prizes and promoting local businesses when possible. The Rossman Team very generously provided us with our Grand Prize valued at $200 which contains a $50 gift certificate to each of the following local businesses: Makers Market, Sweet Time Bake Shoppe, PICNIC Snack Bar and Rustica Pizza Vino. The Cheesy Pickup, Cards and Coasters, Eclectic Cafe and Sweet Time Bake Shoppe also kindly donated gift certificates ranging from $20-$40 which we will use for weekly and monthly prizes. Customers will receive ballots in their Curbside Pickup order and can enter online through our website. Surprise Bags We continue to offer Surprise Bags as an enjoyable way to engage with our readers. We have packed 426 Adult Surprise Bags to date. Dial-a-Story Staff contributed to Dial-a-Story selections once again this month. We read short stories and poems by authors including Andre Alexis and George Saunders. Strategic Priority: Transform Service Delivery COMMUNITY PARTNERSHIPS & OUTREACH Our partnerships with the La Cle French Conversation Circle and the Just Write Orillia writing group continued this month. The French Conversation Circle met on Zoom and Stephen Davids, MA, held two meetings of the Just Write Orillia group on Zoom. We continued to expand our book deliveries to local nursing and retirement homes this month. Our volunteers made ten deliveries and we have received very positive feedback including "Our residents are absolutely thrilled..." and "Thanks for all you are doing to help us out..." Page 338 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... We have also reinstated our Visiting Library Service and volunteers began making deliveries to those individuals who are unable to leave their homes to visit us at Curbside. Waterfront Parking Passes With COVID restrictions still in place, the City of Orillia has once again made it mandatory for residents to apply for Waterfront Parking Permits. As this process was only able to be completed online, we began fielding calls from the community for help as many residents do not own a computer or printer. We connected with City staff to offer our assistance with printing permits and filling out online applications. We have assisted over 100 residents to date. Strategic Priority: Connect People to Resources: Harness and share the potential of current technologies and our unique internet resources DIGITAL SERVICES 1-on-1 Tech Help Having access to digital resources continues to be important to our customers. We are able to offer assistance via telephone, email or through video chat. Topics assisted with this month ranged from help with downloading eBooks through Libby, placing holds through the catalogue and using Hoopla on a Smart TV. Website We continue to work with Sitelmprove software to maintain our website accessibility compliance. Public Computer Use While the province remains in Step One of the Provincial Reopening Plan, we began offering limited computer access to the community by providing a laptop in the Cafe Area to those who identify a critical need (such as working on a resume, booking a COVID vaccine, filling out forms, etc.). Patrons can contact the Library directly to book an appointment, or may be referred by local organizations such as Agilec (Orillia Employment Resource Centre) and the Orillia & District Literacy Council. Procedures have been implemented to ensure that we are meeting all COVID related guidelines including masking, social distancing and sanitizing procedures. Staff are also able to provide computer assistance while wearing the appropriate PPE and distancing. Strategic Priority: Tell Our Story MARKETING AND PROMOTION We continued to market programs and services on all social media platforms and the webpage. We currently have 2,930 followers on our Facebook page, 2,380 followers on Instagram and 2,037 followers on Twitter. We continue to send weekly eNewsletters which provide information on virtual programs, service announcements, and digital resources. We currently have 2,008 subscribers to the eNewsletter. We also sent out weekly Readers' Corner eNewsletters which feature new and Page 339 of 385 14.e) Minutes of Orillia Public Library Board meeting held on Wednesday,... notable books in our collection. Themes this month included Asian History Month and the Leacock Humour Medal. STATISTICS Staff answered 3,582 reference questions in May and our digital resource usage was 11,990. Strategic Priority: Enhance our Capacity STAFFING Amy Lambertsen was the successful applicant for the Coordinator of Circulation Services position and has left her Library Technician position in Information Services. She has been a tremendous asset to the Information Services department and will be greatly missed. Interviews are currently being conducted to fill the vacancy. Page 340 of 385 LL m❑m cm mL11 m E Our Community 10YearAffordable Housing and Homelessness Prevention Strategy COUNTY OF A� SIMCOEfS2020 ._ ANNUAL REPORT Page 4 of 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... A Message f rom the Warden ffordable and attainable housing has, and continues to be, a significant issue of importance to our communities and residents.At the County of Simcoe, we continue to work towards addressing affordable housing needs. We are making good progress but we know there is still more to be done as wait lists increase and the impacts from Covid-19 become more apparent. During the pandemic, the County and our community partners have pursued the affordable housing targets outlined in Our Community 10-Year Affordable Housing and Homelessness Prevention Strategy, while delivering much-needed emergency relief funding and supports. In partnership with public, private, and non-profit sectors, the Sincerely, County created 491 new affordable housing units in 2020 using federal, provincial, and regional government funding. Since the current Strategy began in 2014,2,364 units have been created, 4 achieving 88%of the overall target. George Cornell New units are created through a mix of programs, including rent Warden, County of Simcoe supplements and housing allowances, the Ontario Renovates and Secondary Suites programs, affordable homeownership, and new affordable rental development. The County has made significant progress on our new affordable rental builds throughout 2020, including: • Completion of 99 affordable units in Wasaga Beach for families and seniors. • Completion of41 affordable units in Victoria Harbour for seniors and persons with disabilities. • Council approval of$80M for a redevelopment project to transform the Orillia District Collegiate Vocational Institute (ODCVI) into a regional community hub, providing affordable housing options for seniors and other mixed- income households. In addition to creating 130 new mixed- affordable residential units, this space will feature 60,000 square feet of commercial space that will host important community and social services, as well as childcare. December 31,2020 marked the completion of Phase 2 of the strategic Implementation Plan, occurring from January 2018 through December 2020. The County exceeded its Phase 2 target of creating 895 new units from 2018-2020, achieving 1,347 new units. Moving forward in 2021, the County will continue to support and strengthen the community through a post-pandemic recovery while working towards the achievement of targets outlined in the third and final phase of the Strategy. 2 12020 Annual Report Page 342 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... Housing Our Future 2020 Annul Report January 1, 2020 - December 31, 2020 Each year, under the Housing Services Act (2011),the County of Simcoe reports to the public and Ministry of Municipal Affairs and Housing (MMAH) on progress made under its 10-year long-term affordable housing strategy,which took effect in January 2014. The annual report tracks indicators according to the targets set under five strategic themes within the 10-year Strategy. It uses a Results-Based Accountability (RBA)framework to analyze program and service-delivery performance measures. In addition to measuring the Strategy's effective implementation, this report would be incomplete without acknowledging the additional challenges and comprehensive emergency responses provided to address housing and homelessness issues worsened by the Covid-19 global pandemic. Page 343 of 385 2020 Annual Report, Housing our Future, Our C... i • �S�a�a�ho�le i Appp——M 2020 Covid-19 Emergency Response The effects of Covid-19 have profoundly affected all County residents, but especially those already facing the barriers of poverty,food insecurity, and homelessness. Throughout the pandemic,the County of Simcoe worked with our partners to quickly plan and deliver emergency relief funding and connect residents to essential resources, services, and support programs. Tailored Local Delivery of Federal and Provincial Funding: The Reaching Home:Canada's HomelessnessStrotegy(RH) provided a total of 3.46 million in funding to help communities address the pandemic's immediate impacts throughout 2020. The Social Services Relief Fund (SSRF) provided a total of$5.8 million in funding to help municipalities protect vulnerable people's health and safety during Covid-19. With federal and provincial funding,the County was able to: • Arrange for people experiencing Establish and deliver health and medical homelessness to be housed within a motel services and client support services model of shelter until such time as shelters Provide modifications and retrofits required can resume operating at more like pre- for Congregate Shelters to be operational pandemic capacity while still meeting pandemic-related safety • Enhance food security through the provision requirements of funding extended to food banks Address current and envisioned future needs throughout the region such as Personal Protective Equipment, Food • Provide housing retention and stability and Supplies and Isolation/Quarantine site through funding provided to eligible clients for rent and/or utility arrears 4 12020 Annual Report Page 344 of 385 f) County} of Simcoe re: rt, Housing re, Our C... .r \ .f M County of Simcoe Covid-19 Emergency Response Committee The County of Simcoe established a Covid-19 Emergency Response Committee comprised of senior leadership from across the organization. The committee continues to meet weekly to review recommendations from the Simcoe Muskoka District Health Unit (SMDHU), as presented by the Chief Medical Officer. Although this section highlights housing and homelessness prevention responses, the County of Simcoe's Covid Response extended across the Corporation. Staff across all divisions and departments worked to address and mitigate the impact of Covid-19 on County residents. Intervention activities included, but were not limited to: Continued delivery of essential services such as paramedics, long-term care, transit, roads maintenance, property management, and waste management Increased communications to inform the public on changing health recommendations and service delivery changes Economic development interventions and resources for local business Financial planning for the rollout of emergency funding Emergency management and procurement strategies to secure supplies such as Personal Protective Equipment (PPE), and more ........................................................................................................................................................................................................................................................................................................................................................................................ Changing the way we work Support for Community Partners To increase safety measures and address labour The pressures faced by staff in shortages in essential service areas,The County of homelessness services have significantly Simcoe implemented a redeployment strategy. Many staff increased due to the pandemic. The members were redeployed to fulfil crucial service roles— following initiatives have been implemented assisting in the continuity of operations to support our to help support staff: essential services or directly assisting with new Covid 19 Provincial Temporary Pandemic staff protocols in the County's four long-term care homes. I Pay to support a temporary wage The County of Simcoe continues to provide supports for increase for eligible front-line staff County residents during this difficult time,with a forward One Time Wage Enhancement to focus on moving towards comprehensive Covid-recovery support a temporary wage increase for strategies. eligible shelter and outreach workers Social services staff on the front lines continue to Mental health and harm reduction deliver social assistance to low-income residents in new, staffing and training supports innovative ways using physical distancing as much as to shelters operating in motels, possible to help ensure the health and well-being of both supported by Mental Health and clients and staff. Addictions Funding. 5 2020 Annual Report Page 345 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... f ' nr tir l 41 r1) �.-0(j /,000 800 600 400 ANA(, •► ► STRATEGIC THEME ONE Strong Governance and Leadership Desired outcome: Successful implementation of the Strategy, supported by working partnerships with the public and private sectors, and all levels of government. Strong governance and (CMHC) • Ministry of Municipal •Ontario Professional Planners leadership require collaboration Affairs and Housing (MMAH) • Institute (OPPI) • Regional Planning and partnership across all levels Association of Municipalities of Commissioners of Ontario, of government. Ontario (AMO) • Rural Ontario Affordable Housing Workgroup The County of Simcoe continues Municipal Association (ROMA) • (RPCO) • Canadian Alliance to maintain strong working Ontario Municipal Social Services to End Homelessness (CAEH) relationships with a number Association (OMSSA) •Ontario Simcoe County Alliance to End of partners, including, but not Non-Profit Housing Association Homelessness (SCATEH) limited to: Canada Mortgage (ONPHA) • Housing Services Throughout 2020,the and Housing Corporation Corporation (HSC) • Enbridge Gas Affordable Housing Advisory continued on Page 7 Page 346 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... continued from Page 6 Committee(AHA)and County housing challengesfaced by change over time. staff collaborated with its public, communities across Simcoe Through its Affordable Housing private,and not-for-profit sector County. Inflated house prices, high Advisory Committee,the County partners to support the successful rents,a lack of diversity in housing continues to seek solutions that implementation of the Strategy, types and tenures,and limited will increase affordable housing providing an effective response housing stock make it difficult for options for all income levels to social service needs amid an residents to find suitable affordable and promote various types and extreme public health crisis. housing to meet their needs. tenures of housing to ensure The County of Simcoe What's more, individuals' and needs are met across the housing understands the affordable families'specific housing needs continuum. ........................................................................................................................................................................................................................................................................................................................................................................................ 3 • i } ti a= F. The Affordable Housing Advisory Committee met to address several topics in 2020. Highlights include: • Publication of a Phase Three Implementation Advocacy to the Federation of Canadian Plan for Our Community 10 Year Affordable Municipalities to propose National Building Housing and Homelessness Prevention Code modifications that support affordable Strategy, outlining actions towards housing development achievement targets throughout 2021-2024 Ongoing monitoring and reporting of local • Collaboration with Canada Mortgage and housing data, including affordable rents, Housing Corporation (CMHC) to plan and host house prices, and secondary suites a series of affordable housing virtual forums, Research and discussion on a variety of bringing together public, private, non-profit topics, including housing diversity, shared sectors, local advocacy groups, and County accommodation, housing as a right. residents to provide information on innovative approaches to financing and developing affordable housing 7 2020 Annual Report Page 347 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... STRATEGIC THEME TWO Achieve TTordaUe ToTing Target Desired outcome: Simcoe County residents have access to a minimum of 2,685 new affordable housing units by 2024. Our Community 10 Year housing allowances, and community partners, Affordable Housing and homeownership assistance, and have achieved 88% of the set Homelessness Prevention the creation of secondary suites, minimum target of 2,685 new Strategy aims to promote, the County and its community units by 2024. provide, and protect a range partners have achieved the Understanding the deep need of affordable housing options creation of 2,364 new units of for continued homelessness for County residents to ensure affordable housing since 2014, prevention, housing with that all residents have access including 491 new units in 2020. supports, and affordable to adequate, appropriate and December 31, 2020, marked housing options across the affordable housing that will meet completion of the County's region, the County will continue their needs. Implementation Strategy: Phase to leverage available funding Through a combination of new Two (2018-2020). and resources to create as many development, rent supplements/ The County, and its municipal new units as possible. UNITS CREATED Z TO-DATE Secondary Suites e�so�Q Government Funded pp- PP.. . 44 �o� PSS.S�a 491 6 NEW UNITS ��1P2020 � U CREATED IN 2020 � oLE N � � E 2018 . . CD o � D a NONE S v CD ■■ ■■ NONE PHASE I 2017 *This includes units created by Habitat for Humanity and OAHS 2016 1 2015 32 2014 8 12020 Annual Report Page 348 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... NJ III f r Affordable Housing Program Delivery The Strategy builds on initiatives proven to work in Simcoe County, which has led to innovative and effective program development and delivery. Using a Results-Based-Accountability (RBA) Framework, the County can measure its performance accountability and track programs' successful implementation. In combination, the following programs have worked to increase affordable housing stock across Simcoe County while addressing a variety of housing pressure points across the housing spectrum. Rent Supplements i` A rent supplement or housing allowance provides rental With people like you as representatives- assistance for tenants who cannot afford a landlord's people who are present and who truly care regular market rent. Rent supplements focus on about remedying need -the world becomes supporting individuals and families with lower incomes a different place for those of us facing homelessness, isolation,and mental health and can bridge the gap between social assistance shelter challenges. Hope becomes possible again. rates and rent, or provide a flat rate for lower-income S., Rent Supplement Recipient working households. 0 HOW MUCH DID WE DO? IS ANYONE BETTER OFF? In 2020, the County distributed $1.86M 241 households were housed with Rim rent supplement/housing allowance new rent supplements in 2020 subsidy dollars 0 845 households have been housed with rent supplements since 2014 HOW WELL DID WE DO IT? Rent supplements continue to Together with community partners, assist seniors,youth, low-income �y[ County staff connected 99% of earners, indigenous persons, all referrals received to an eligible survivors of human trafficking, affordable housing unit with rent persons experiencing mental health subsidy support or addiction challenges, persons Throughout 2020, rent supplements experiencing chronic homelessness, assisted households in every and others in addressing systemic municipality, including the cities of poverty barriers. Barrie and Orillia 9 2020 Annual Report Page 349 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... Affordable Homeownership Down-Payment Assistance Program Through its Homeownership Down-Payment Assistance This is absolutely a dream come true for me Program,the County of Simcoe provides eligible individuals and the little ones.Thank you so much for all and families with down-payment assistance towards of your help and your hard work. My Heart is purchasing a home(in the form of a forgivable loan). so full.This program is absolutely amazing! Enabling individuals and families to move out of rental T., Homeownership accommodation and into affordable homeownership Down-Payment Assistance Recipient increases rental opportunities for others byfreeing up NJ existing rental space for a new tenant to move in. HOW MUCH DID WE DO? IS ANYONE BETTER OFF? In 2020,the County distributed 8 households were housed with "' $347,700 in affordable homeownership Affordable Homeownership Down- down-payment supports. payment Assistance in 2020 • 126 households have been housed HOW WELL DID WE DO IT? with Affordable Homeownership Homes purchased were within Down-payment Assistance since 7y[ affordability limits, with the average 2014 house purchase price at$368,700 In 2020, a total of$761,510 was returned to the County of Simcoe's Revolving Fund. This sustainability fund holds any down-payment assistance that purchasers pay back,for redistribution to future program participants. Since 2018, the Affordable Homeownership Program f has been operating solely through the - Revolving Fund. Nor 1 E r � � C r- It f 385 - 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... Affordable Second Suites, Urgent Home Repairs, and Accessibility Modifications through Ontario Renovates and County-Funded Programs Secondary suites help address housing pressure points through the development of new one-and two- bedroom affordable rental units, improving the range of options available to single individuals, ageing couples, and single-parent households. In the form of a 10-year forgivable loan,financial assistance is also available for homeowners requiring urgent home repairs or accessibility modifications to stay housed. Examples of eligible repair projects include mould remediation, plumbing or septic repairs, and roofing or structural repairs. Examples of accessibility modifications include the installation of ramps, handrails, or chair and bath lifts. HOW MUCH DID WE DO? IS ANYONE BETTER OFF? In 2020, the County of Simcoe allocated 32 new secondary suites $707,751 under its Municipal Secondary were completed in 2020,with 0 : 0 Suites funding program. government funding. 169 new secondary suites have HOW WELL DID WE DO IT? been created with government 26 eligible households proceeded funding since the onset of the ]�y�[ with a County-funded Secondary Strategy in 2014. Suites application Secondary suites continue to be 20 were approved for funding a valuable tool in the creation of 6 were waitlisted, and will receive the more affordable housing.Creating next available funding affordable rental units within pre- ............................................................................................ existing communities—near schools, employment,and other amenities, 0 HOW MUCH DID WE DO? second suites can also support The County also distributed$232,147 of homeowners with an additional federal and provincial Secondary Suites income. funding, and an additional$361,460 in Urgent Home Repairs, through the Through the Ontario Renovates Ontario Renovates Program. Program: 44 units were supported HOW WELL DID WE DO IT? with urgent home repairs or 15 eligible households proceeded accessibility modifications in 2020 with a Secondary Suites Application, 304 units have been supported funded through the Ontario Priorities with urgent home repairs or Housing Initiative (OPHI) accessibility since 2014. • 8 were approved for funding in 2020 • 7 are approved to received funding in 2021 1112020 Annual Report Page 351 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... New Rental Development HOW MUCH DID WE DO? IS ANYONE BETTER OFF? Budget investment of$26.8M in new 140 new affordable housing units development in partnership*with the were created in 2020_ Town of Wasaga Beach0 482 new affordable housing units were created since the onset of the HOW WELL DID WE DO IT? Strategy in 2014 This project was completed under 7y,[ budget. The unknown requirements of the pandemicjeopardized This has been the biggest break in the completion of the project. my life... [the units are] super-nice. Regulations and procedures were New Tenant, Wasaga Beach developed, and new safety steps and protocols developed and introduced. These safety measures allowed all residents of the 99 suites to move in, although at a slower pace,to ensure health safety protocols. :e :e e: :e.M le.: :e .: n.:n. ei,, i1.R el ■ • i n n r .r. le.lt. �1 - --- -- Ie ■ 16 el 11 _ _ 14,■1 el. 0HOW MUCH DID WE DO? Budget investment of$13.5M in a new development in partnership**with the p p p Township of Tay Wasaga Beach HOW WELL DID WE DO IT? 99-Unitsfor seniors, single adults, and families This project was completed under 69 one-bedroom units budget and on time, despite delays 15 two-bedroom units as a result of the pandemic. 15 three-bedroom units • The County implemented several The Town of Wasaga Beach donated the four-acre Zoo Park Road procedures that exceeded provincial site,waived property taxes for 20 years,and covered the cost of the planning and engineering review fees,official plan and zoning requirements for Covid-19,which amendment applications. allowed construction to remain open, and maintain consistent progress throughout 2020. HOW MUCH DID WE DO? II =C '9 " ` 11 County Council approved an $80M project to develop a hub for affordable 0 housing, community services, and County support services in the City of Victoria Harbour Orillia 41-unit affordable residence for seniors and persons with disabilities The Township of Tay donated the land to the County ofSimcoe,and covered costs for planning and development studies. 12 2020 Annual Report Page 352 of 385 4 14 f)' Ljnty'of Simcoe'rll ,2020 Annual Report, Housing our Future, Our C... 4,4 § \ d 'Aq V. 3 e IWOAw VI Award-Winning Team Work The Ontario Municipal Social Services Association (OMSSA) honoured the County of Simcoe's Collingwood Social and Community Services Hub, opened in 2019, with the 2020 Local Municipal Champion Award.This award SOCIAL AND recognizes efforts and accomplishments in advancing COMMUNITY excellence in human services integration and service system SERVICES ONTARIOWORHS I CHINPFA' °��S management. The project featured the integration of social °`0A.- -4:30° g p j g s:3oa�M�,,�n services into an affordable housing redevelopment and „ intensification project, pairing a two-building 147-unit site with ' commercial/office space for a number of social services that directly support success in housing. A collaboration between partners, including Ontario Works, Children Services, Simcoe County Housing Corporation, Simcoe County District School Board (adult learning programs), Empower Simcoe and EarlyON has led to increased access to services, which directly corresponds to increased client outcomes, tenant quality of life, and increased accessibility to support and services for individuals and families in the Collingwood area. 13 12020 Annual Report Page 353 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... STRATEGIC THEME THREE Protect Existing Public Assets Desired outcome: 85% of existing social housing units in the County remain part of the housing stock. Protecting Existing Stock Protecting existing public housing assets is important. Ageing subsidized housing stock creates ongoing challenges to ensure that the units are properly maintained, safe and healthy for tenants. The County of Simcoe continues to invest in preserving existing housing assets and seek out opportunities to access funding for capital repairs and building improvements to increase accessibility and energy efficiency. In 2020,The County Through its Non-Profit invested $1.4M on a Provider Capital Repair Loan Wo capital repairs for process,the County provided existing Simcoe County $2.4M to assist mandated Housing Corporation units social housing providers with urgent capital repairs. ........................................................................................................................................................................................................................................................................................................................................................................................ Maintaining Affordability Centralized Wait List: upon End-of-Operating Agreements Rent-Geared-to-Income Housing Individual non-profit and cooperative providers As of December 31, 2020,the total number of have operating agreements for their buildings. As applicants on the Centralized Waitlist was 4,546, long as a mortgage is in place, the building will an increase of4.7%over the waitlist reported in operate as social housing. 2019. Applicants on the waitlist include: Some social housing providers can exit the social Seniors: 19% housing system when their operating agreements Adults with no dependents: 52% end. The County continues to work with providers Households with dependents: 29% to track the continuation of affordable housing Since 2019, changes in wait times have amidst End of Operation Agreements and increased 50%for households with dependents, Mortgages(EOA/Ms). 20%for households with no dependents, and Of the original 4,113 units in the social housing 7%for seniors. Increases in wait times generally portfolio in 2014: occur because of two main factors—economic • 93% remain in the historical social changes and community composition change, housing system-3,821 units such as fluctuations in population. • 99% of the original 4,113 units continue Covid-19 resulted in widespread economic and to remain as affordable housing in the community composition changes, including community-including 274 units that mass unemployment, increasing house prices have left the social housing system and cost of rent, and migration of residents—now The County continues to seek opportunities to able to work from home, outside of the GTA. develop new approaches to providing housing The 2020 Centralized Waitlist illustrates a affordability assistance to Simcoe County continued demand for social and affordable residents through a mix of existing rent geared to housing.The County continues to research income units, affordable housing units, use of rent affordable housing challenges and seek supplements and housing allowances, and the solutions to ensure a balanced approach provision of housing with supports. towards meeting the needs of residents. 14 2020 Annual Report Page 354 of 385 E 14.f) County of Simcoe re: 2 ual t, H ur Future, Our C... M > , STRATEGIC THEME FOUR Planning for the Public Good Desired outcome:All municipalities adopt planning,financial and policy tools highlighted in the strategy to facilitate and promote affordable housing development and transportation modes across the county. Planning for the Future A Municipal Liaison Group meets quarterly to discuss ways to improve affordable housing outcomes at the local municipal level, and share best practices for promoting and incentivizing affordable housing development.Topics discussed include: • Presentations on Community Improvement Plans Community Hubs Presentation: Benefits of • Development Charges Updates Including Affordable Housing • Discussions on Shared Accommodation Third Units Discussion • Review of Second Suites Discount Rate County of Simcoe's Affordable Housing and • Report on the Missing Middle Summit Homelessness Strategy: Implementation Plan • Rental Development Tracking Phase 3 (2021-2023) • Innisfil Orbit Updates Affordable Housing Virtual Forum ......................................................................................................................................................................................................................................................................................................................................................................................... Local Official Plans The Private Market Under the Planning Act, R.S.O. 1990, the County The County continues to make up to$200K per of Simcoe is the Approval Authority for all local year available as development charges rebates for municipal Official Plans. Municipalities must affordable housing. update their Official Plans every five to 10 years Seeking new and innovative approaches to to ensure alignment with provincial and regional affordable housing development, the County (County) plans, and consistency with provincial worked with Canada Mortgage and Housing policy statements issued by the Minister. Corporation (CMHC) to host a series of Affordable Most member municipalities have undertaken Housing Virtual Forums in 2020-2021.Topics an Official Plan Update and are at varying stages included Micro- and Modular-Housing, Land of completion. As of December 31, 2020, the Leases and the Development Process, Creating County had approved four official plan updates, Energy Efficiency through Passive Housing, and pending appeals to the Local Planning Appeals Funding and Financing for Affordable Housing Tribunal (LPAT). Creation. Recordings of these events are available at Simcoe.ca/ourahhps. 15 2020 Annual Report Page 355 of 385 f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... a^soth King StS Chi K I, ,•, Nelson Welll` 11.4 V 1\I inOesnY - `� • • I.. I k Nerve tl aeth+ MC.s onpW 19' 'SL[ , Cantr a Main SiE le I 3 �o ain SaW Slmc�FoaE dTonm � I II..II _ Main St Rae 3iM Q 1 r_ counn Ma' s z st a emaraan sL s New Te 11MSeth In et nN ed.] San Une W Nals A X•5�m�oeecas - _ z Building Complete Communities Transit Accessible transportation plays an important role in all residents' health and wellness by improving access to: community supports, increased health care, places of employment, educational opportunities, and increased access to food and affordable housing options. Through its LINX and LINX+ public transit systems, the County provides residents with reliable and affordable transportation between major urban hubs and local transit services within the County. Launched in 2017, the LINX transit system committed to six new public transportation routes being opened by 2021. The newest route, linking Alliston and Bradford West Gwillimbury, opened in August 2020. From March 23 tojuly 2, 2020, Linx suspended fare collection due to Covid-19, and introduced social distancing safety measures. ROUTE (RETURN TRIP) PROJECTED OPENING STATUS Midland-Penetanguishene-Barrie Summer 2018 Opened Wasaga Beach-Stayner-Barrie August 2019 Opened Orillia-Oro Medonte-Barrie August 2019 Opened Collingwood-Wasaga Beach August 2019 Opened Alliston-Bradford West Gwillimbury August 2020 Opened Midland-Orillia August 2021 On schedule to open 16 2020 Annual Report Page 356 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... STRATEGIC THEME FIVE Create an Integrated Service Model for Housing and Supports Desired outcome: People experiencing homelessness obtain and retain housing. The County of Simcoe continues to identify, 639397 support and house people experiencing nights spent in emergency shelters by combined households homelessness using a Housing First approach, 105 by working closely with local community stakeholders to develop diverse, responsive, households assisted with transitional housing and innovative homelessness prevention 149 supports and services. individuals supported by the County of Simcoe's Domiciliary Planning and funding reflect alignment with Care Program federal and provincial policy, and include 33 such funded domains as Homeless Shelters, a individuals supported by the Seniors at Home Program Regionalized Housing First Program delivered 28 through Empower Simcoe, Domiciliary Care, Supportive Transitional Housing, Community households assisted with Rapid Re-Housing Hubs, and housing retention for rent and 206 energy arrears. households assisted with Housing First County staff,together with its community 19559 partners in the shelter system, continue unique individuals served through the homeless shelter to reflect on best practices learned in the system between March 1,2020 and March 14,2021 wake of Covid-19. The County would like 600+ to acknowledge the hard work,flexibility, innovation, and resourcefulness of shelter people were housed from the shelter system through the efforts of Empower Simcoe housing staff,shelter staff, as well system staff during this time. as individuals who self resolved. i Pag 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... Homeless Individuals and Families TOTAL NEW % INCREASE Information System (HIFIS) COMPLETE IN 2020 FROM HIFIS is an information system provided by 12,138 total 2,638 new files o the Government of Canada's Employment and clientfiles completed in 2020 ZS /o Social Development Canada department and is a community-level data collection and case 251 active 94 new users 2�p� management information system. At a local 0 HIFIS users joined in 2020 level, HIFIS increases understanding about 31 total agencies Five new agencies I r3 homelessness challenges in Simcoe County. This joined in 2020 0 information improves planning for services and 41 total training 29 virtual training ��% initiatives. Data from HIFIS also assists service sessions completed sessions since providers with case management; helping front- June 2020 line staff provide coordinated services, and reduce 35 HIFIS reports 28 new reports 4OOo/ duplication for HIFIS clients. available released in 2020 0 The focus for HIFIS in 2020 continued to be to HIFIS users project development and refining HIFIS operations. [T,965 HIFIS Help Desk requests/support Project development focused on HIFIS reports, while HIFIS operations focused on training with Moreinformotionisovoilobleotsimcoe.co/hifis front-end users (i.e., service provider staff), data quality, and policy and procedures. Improving Incidence on Data 37 agencies and Scope I Enumeration 2020 participated in the 2020 Homeless Since 2016,the Simcoe County community has Enumeration by conducting surveys, providing conducted a Homeless Enumeration every two years, utilization data, or spreading the word about but was postponed due to the pandemic. The enumeration. information collected helps service providers connect people to the appropriate programs and supports within 563 people the community, helps to inform policy and program were counted as experiencing homelessness development, and raises awareness about homelessness. on the reference night of November 17, Additional information can be found at simcoe.ca/ 2020, either by participating in a homeless enumeration and scateh.com/enumeration enumeration survey, through agency utilization The family type of participants included: data or through observational counts by • 82%Single, no children outreach staff. • 11% Single with children/dependent(s) 47% (267 people)were staying in an • 1% Couple with children/dependent(s) emergency shelter 5% Couples, no children 391/ (218 people)were provisionally The age of participants was: accommodated (such as someone else's 18%Youth aged 16-24 place,a motel/hotel they were paying for • themselves, hospital,treatment centre, • 60% Adults aged 25-54 jail, prison,or remand centre) • 22% Seniors aged 55+ • 14%(78 people)were unsheltered or The gender identity of participants was: where they were staying was unknown • 57% male (such as a vehicle, public place such • 42%female as the street, bus shelter,forest, • 1% additional respondents encampment,or abandoned building) 18 2020 Annual Report Page 358 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... z I�I1 I I l MOVING FORWARD IN HOUSING OUR FUTURE Our Communityl0-Year provincial and federal funding, the Continued participation in Affordable Housing and County will continue to progress advocacy efforts that work to Homelessness Prevention Strategy towards achieving targets within reduce barriers and encourage has now entered its third and the Strategy. changes in regulations that final phase towards completion. The County worked with a support affordable housing Activities will occur as outlined in number of non-profit groups creation will also remain a focus, the document Implementation to support applications to the further exploring partnerships and Plan: Phase 3 (2021 -2024), federal Rapid Housing Initiative for funding opportunities to create available at simcoe.ca/ capital funds to build housing with affordable housing. ourahhps. supports for people who have Ongoing research and analysis The County will continue to focus experienced homelessness. While of current housing market on ongoing efforts to support none of the applications were trends, policies and funding County residents through the successful under round one,there opportunities will enable the Covid-19 pandemic and recovery. may be further opportunities to County to remain responsive to Through maximization of apply for funds in 2021. local housing needs. 19 2020 Annual Report Page 359 of 385 14.f) County of Simcoe re: 2020 Annual Report, Housing our Future, Our C... COUNTY OF SIMCOEftn simcoe.ca Page 360 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... r� CiJUNTY OF ,SIMCQE.� f To: Affordable Housing Advisory Committee Agenda Section: Matters for Consideration Division: Social and Community Services Department: Social Housing Item Number: AHA - 2021-148 Meeting Date: May 21, 2021 Subject: Effects of Short-Term Rentals on Affordable Housing Recommendation That Item AHA 2021-148, dated May 21 , 2021, regarding the Effects of Short-Term Rentals on Affordable Housing, be received. Executive Summary This Item provides an overview of current research regarding the effects of short-term rentals (STRs) on affordable housing. The Affordable Housing Advisory Committee, at its January 15, 2021 meeting, requested this information for reference to further discussion at a future meeting. Background/Analysis/Options On March 12, 2020, County staff hosted a STR Workshop at the Vespra Hills Golf Club in Minesing; the agenda is attached as Schedule 1 . This event hosted municipal planners, building officials, and local elected officials from across Simcoe County. It featured speakers from the City of Toronto, City of Oshawa, Township of Lake of Bays, Town of Blue Mountains, and County of Simcoe. This event focused on understanding STRs and the Sharing Economy, the experiences of various regions with STRs, the impacts of STRs on affordable housing, and Municipal Accommodation Tax. A brainstorming session and Question & Answer Panel allowed for further collaboration and discussion. Event discussions ultimately determined that the most effective response to STRs rests in each municipality's implementation of zoning by-laws intended to stop persons or Page 361 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 2 companies from purchasing or leasing a dwelling unit for the sole purpose of offering STR accommodations all year. Such operations are referred to as dedicated STRs, also called commercial STRs or ghost hotels. This is in keeping with the views of the Local Planning Appeal Tribunal (LPAT). In the case of the City of Toronto, the LPAT opines that: • Dedicated STRs exceed what is expected and appropriate in a residential area. They operate as and exhibit a commercial land use that changes the character of the neighbourhood. • Intensity of use rises as one moves along the spectrum from home-sharing to dedicated STR. • The rationale for the principal residence requirement in a dwelling unit applies equally to secondary suites and should be upheld. • Zoning By-Law Amendment (ZBA) allows an opportunity for various forms of STRs to respond to the apparent market demand in support of tourism, as well as the STR needs of residents, while also controlling the infringement of dedicated STRs on the availability of owned or rental housing. (Local Planning Appeal Tribunal, CASE NO(S): PL 180082, 2019) Supplementary Research on Short-Term Rentals (STRs): The Urban Politics and Governances (UPGo) research group at McGill University, under the direction of Professor David Wachsmuth, has led the first significant effort to research the impacts of STRs on housing in Canada and internationally. This two-year pilot project investigated the effects of STR's (the pilot refers to them as "housing sharing") through three lenses: housing impacts, social dynamics, and policy options. This study, published through various journals, acknowledges that STR activity is intensely concentrated geographically in metropolitan areas, including Toronto, Montreal, and Vancouver, which comprise nearly half of all active listings. Growing at substantially higher rates, however, are listings in small towns and rural areas. Challenges present for rural jurisdictions and smaller municipalities as comprehensive research on STRs is lacking in these areas. Wachsmuth's research team attempts to address these gaps and apply a housing-focused analysis to examine Airbnb activity across Canada. (Combs, Kerrigan, &Wachsmuth, 2019) HOUSING IMPACTS: How are STRs affecting housing affordability, availability, and quality of life? The impacts of STRs come at the expense of both housing availability and affordability. Conversions of long-term housing units to STRs reduce overall housing stock available to residents. STRs can increase the overall economic value of housing in two ways—first, by Form Issued:February 2021 Page 362 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 3 creating scarcity-induced increases, and second by creating inflated prices through bidding wars as potential STR owners are often willing to pay more. Research conducted by Wachsmuth et al., in Short-term rentals in Canada: Uneven growth, uneven impacts found that "Airbnb has removed approximately 31 ,100 units of housing from the long-term rental market. These listings are concentrated in Montreal, Toronto and Vancouver metropolitan areas." (2019, p.16) Also increasing is the growth rate of listings in rural areas. "In rural areas, the number of frequently rented entire-home listings (FREH) listings grew by 60%. As FREH listings represent housing units that have almost certainly been removed from the long-term rental market, such high growth rates predict a future of increased STR pressure on housing availability" (2019, p.16). However, the study also shows that STR pressures on housing availability and affordability are highly localized, with highly uneven impacts. Distinguishing between STRs being a casual economic opportunity for home sharers versus a full-time business for commercial operators is important for gaining insight into the activity and impact of STRs in a community. (Combs, Kerrigan, &Wachsmuth, 2019) SOCIAL DYNAMICS: How are STRs changing the relationship between inhabitants, housing and urban space? STRs are changing the relationship between inhabitants, housing, and urban space primarily through gentrification. Landlords are displacing low-to-moderate income renters in preference of short-term rentals. In communities that attract seasonal tourism, the displacement of local tenants in favour of seasonal tourists may affect local business; rather than serving local clientele year-round, businesses would see more significant seasonal fluctuation. Conversely, an increase in STRs increases demand for some industries/professions. Local business may grow for cleaners, property managers, local tourism and rental companies, local attractions, Uber or taxi services, etc. The relationship between property owners and tenants versus STRs is a catalyst for landlords switching the use of their units. As part of Wachsmuth's team, researcher Charlotte Belot studied the motivations of landlords' operating STRs at a commercial scale. In her paper, Talking to Airbnb hosts: Why operate a commercial STR? (2019), Belot identified the following reasons as provided by the subjects of her interview: • A background or interest in the tourism sector • As an investment property • Homeowners seeking to afford their living costs • The ability to make more money than with traditional rentals • Frustration with long-term tenants Form Issued:February 2021 Page 363 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 4 The financial incentives offered by STRs in competition with long-term rental are significant. One interview subject noted they could make almost double the annual profit, and this was a common sentiment even despite challenges of "off" seasons. The earning capacity of STRs is likely to make it even more challenging to find affordable rental units in areas that attract a high number of STRs. Another concern is that landlords are converting long-term rental units to STRs due to increasing frustration with regulations. STRs provide landlords with increased access to their units to clean, inspect, and make repairs; more freedom to set rates and evict problematic tenants. Landlords in Belot's study expressed dissatisfaction with regulations they felt favoured tenants with no recourse for property owners who have experienced property damage, non-payment of rent, and even illegal activity in the unit. (Belot, 2019) EFFECTS OF COVID-19: How has the pandemic affected the relationship between renters, landlords, and the short- and long-term rental economy? The effects of COVID-19 are still ongoing; however, according to several media articles, the pandemic has affected STRs in various ways. For several landlords providing long- term rental, non-payment by tenants regardless of their financial situation has occurred because of Ontario's hiatus on evictions, causing landlords to consider switching platforms to STR or selling the property. (Nanowski, 2020), (Foran, 2020) Conversely, other media articles, demonstrate how STR providers are switching to long- term rental as an opportunity to fill units in the wake of less tourism. (Balakrishnan, 2020) POLICY OPTIONS: What policy options are available to local and national governments seeking to regulate STRs in the public interest? Wachsmuth and his team promote increased regulation of the growing STR market in alignment with the following three principles that reorient commercial operation of STRs back to the intended purpose of 'home sharing.' (Combs, Kerrigan, &Wachsmuth, 2019) 1 . One host, one rental — only permitting hosts to advertise a single dwelling. 2. No full-time rentals of entire homes (FREH Listings) — setting thresholds for full-time cut-offs, typically between 60 and 90 days per year. 3. Establish platforms for enforcement. Examples of Current Regulatory Frameworks: On December 8, 2017, The City of Toronto ("City") passed two Zoning By-laws to regulate the STR of residential premises across the City. Airbnb appealed the Zoning By-law Amendments (ZBA) to the Local Planning Appeal Tribunal (LPAT). Form Issued:February 2021 Page 364 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 5 On November 18, 2019, the LPAT issued a written decision on STRs regarding the proceeding between Airbnb and the City of Toronto, upholding the decision of the City of Toronto and dismissing the appeal. The City of Toronto, a single-tier municipality, is taking a three-pronged approach to STR regulations. In addition to the zoning amendment, they are also executing a licensing and registration program to regulate the activity and implement associated taxation. 1. Zoning By-law Amendment a) This decision allows an amendment to current and all former city zoning by-laws to create a new land-use called "short-term rental," which means "all or part of a dwelling unit that, (a) is used to provide sleeping accommodations for any rental period that is less than 28 consecutive days; and (b) is the principal residence of the short-term rental operator." The use is permitted citywide in any residential zone and residential component of mixed-use zones. b) The new City of Toronto rules allow people to rent out their entire principal residence for up to 180 nights a year. It also allows people to rent out up to three rooms within their principal residence year-round on a short-term basis — a term defined as less than 28 days. 2. Licensing and Registration a) STR Operators are required to pay an annual Operator Registration Fee of$50. In addition, a Platform License is required. The following applies to the Platform: • One-time application fee ($5,000) plus $1/night booked fee • All listings must have a valid registration number • Develop a procedure to minimize nuisances • Provide STR activity information to the city 3. Taxation b) Toronto Council adopted a 4% Municipal Accommodation Tax (MAT) on all rentals that are less than 28 consecutive days. Companies like Airbnb can enter into voluntary agreements to collect the MAT on behalf of those associated with their company. Toronto's regulations emphasize working with STR platforms, like Airbnb, to ensure regulatory compliance. Without working with STR platforms, regulating thousands of listings would be logistically and economically challenging. Research demonstrates two common approaches for how municipalities can regulate STRs. One is to define STRs as a land-use and then develop regulations for that use within zoning bylaws. A second option is to create a licensing process to control how they operate, imposing inspections to ensure they meet minimum requirement. Some municipalities in Simcoe County, and surrounding areas, have implemented zoning by-laws to regulate STRs. Others have also included requirements for Iicencing or registration. These municipalities include but are not limited to: Town of Collingwood, Form Issued:February 2021 Page 365 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 6 Town of Wasaga Beach, Township of Oro-Medonte, Township of Ramara, Township of Severn, Town of Blue Mountains, and the Municipality of Grey Highlands. A description of these approaches and links to existing by-laws are attached as Schedule 2. Conclusion While largely focussed on metropolitan areas, the best current research on STRs establishes that the tendency for STRs to operate as full-time commercial enterprises rather than short-term home-sharing opportunities can place significant strain on the availability of housing and rental housing stock, and may impact the affordability of both. The current policy practice for regulating STRs is to adopt a collaborative approach with STR platforms, like Airbnb, to develop limitations on the number of dwellings and number of nights a host may list. This approach proves more difficult for smaller municipalities to implement, beyond a municipal licencing program, due to lack of resources. Challenges still present for rural jurisdictions and smaller municipalities as comprehensive research on STRs is lacking in these areas. As Belot's study identified, not all landlords want to provide long-term rental accommodations for various reasons. If regulations limit STR commercial operators, it may result in some houses returning to the market—but not necessarily as long-term rentals. Some properties may be sold as market home ownership or private cottages. STRs have posed challenges prior to the COVID-19 pandemic. It is unknown at this time how pandemic-related travel restrictions and orders have exacerbated the crux of the matter and it is uncertain what the STR market will look like in waterfront and other seasonal/recreational settings in jurisdictions post-pandemic. Financial and Resource Implications There are no financial or resource implications associated with this Item. Relationship to Corporate Strategic Plan Strengthen Social, Health and Educational Opportunities. Establish partnerships to identify opportunities for strengthened Human Services and Education to support improved health and well-being of our residents. Growth Related Service Delivery: Create and strengthen partnerships with key stakeholders to support communities through the delivery of sustainable services. Specifically, the Social and Community Services strategic initiative: • Develop and implement a Long-Term Affordable Housing Strategy Form Issued:February 2021 Page 366 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 7 This Item is consistent with Our Community 10-Year Affordable Housing and Homelessness Prevention Strategy. Reference Documents Wachsmuth Project: Cities, Short-Term Rentals, and the Sharing Economy https://upao.lab.mcaill.ca/proiect/short-term-rentals/ Balakrishnan, A. (2020, July 23). Former Airbnb units in Toronto moving to long-term rental market. CTV News. Retrieved April 15, 2021 , from https://toronto.ctvnews.ca/former-airbnb-units-in-toronto-moving-to-long-term- re n to I-market-1.50 36412 Belot, C. (2019, November 25). Talking to Airbnb hosts: Why operate a commercial STR? [Scholarly project]. In The Urban Politics and Governance Research Group at McGill University- UPGo. Retrieved April 16, 2021, from https://upgo.lab.mcgilI.ca/2019/11/25/str-hosts-part-1/ Combs, J., Kerrigan, D., & Wachsmuth, D. (2019). Short-term rentals in Canada: Uneven growth, uneven impacts. Canadian Journal of Urban Research, 1-28. https://upgo.lab.mcgill.ca/publication/short-term-rentals-in-canada/short-term- rentals-i n-canada.pdf Foran, P. (2020, November 5). Ontario landlords say some tenants using pandemic as excuse not to pay rent. CTV News Toronto. Retrieved April 23, 2021, from https://toronto.ctvnews.ca/ontario-landlords-say-some-tenants-using-pandemic-as- excuse-not-to-pay-rent-1.5176982 Local Planning Appeal Tribunal, CASE NO(S).: PL180082. (2019, November 18). Retrieved April 23, 2021, from https://fairbnb.ca/wp- content/uploads/2019/11/PL 180082-NOV-18-2019.pdf Nanowski, N. (2020, March 25). 'Starting to panic': Landlords fear they won't be helped if tenants don't pay rent amid COVID-19. Cbc.ca. Retrieved April 14, 2021, from https://www.cbc.ca/news/canada/toronto/mortgages-landlords-rent-covid 19- coronavirus-economy-housing-1.5508868 Attachments Schedule 1 - Short-Term Rental Workshop Agenda Schedule 2 - Local Municipal Examples of Short Term Rental By-Laws or Licencing Requirements Prepared By Brittany Doner-Gilroy, Project Coordinator, Social and Community Services Form Issued:February 2021 Page 367 of 385 14.g) County of Simcoe re: Item Number AHA - 2021-148 dated May 21 , 2021 ... May 21 , 2021 Affordable Housing Advisory Committee - AHA 2021-148 Page 8 Approvals Date John Connell, Implementation Manager, Social Housing April 26, 2021 Arfona Zwiers, Director, Social Housing May 3, 2021 Greg Bishop, General Manager, Social and Community May 7, 2021 Services Trevor Wilcox, General Manager, Corporate Performance May 14, 2021 Mark Aitken, Chief Administrative Officer Form Issued:February 2021 Page 368 of 385 Schedu114-9) County of Sf p2p ;gj4q�,N"p[ , ,-1421-148 dated Maya�j , 2021 ... COUNTY OF SIMCOF s Short-Term Rental Vespra Hills Golf Club 2694 Wilson Drive, Minesing, ON Workshop Agenda Thursday, March 12, 2020I8:30a.m. to2:30p.m. 8:30-9:00 a.m. Registration and Refreshments 9:00 a.m. Welcome&Opening Remarks Zarah Walpole, Director of Legal Services, County of Simcoe 9:05-9:35 a.m. Short-Term Rentals&the Sharing Matthew Binkle, Lawyer, City of Oshawa Economy 9:35-10:25 a.m. Municipal Experience: Kyle Knoeck, Zoning Manager&Negin Shamshiri, City of Toronto Manager of Municipal Licensing and Standards Division, City of Toronto 10:25-10:40 a.m. Break 10:40-11:00 a.m. Municipal Experience: April Best-Sararas, Planner,Township of Lake of Bays Townshipof Lake of Bays 11:00-11:30 a.m. Municipal Experience: Nathan Westendorp, Director of Planning &Development Town of the Blue Mountains Services and Shawn Postma, Senior Policy Planner, Town of the Blue Mountains 11:30-11:45 a.m. Short-Term Rentals and Potential John Connell, Implementation Manager, Social Housing, Housing Im acts County of Simcoe 11:45-12:00 p.m. Municipal Accommodation Tax Kathryn Stephenson, Manager,Tourism, Service Simcoe, County of Simcoe 12:00-1:00 p.m. Lunch 1:00-1:30 p.m. Brainstorming Session 1:30-2:15 a.m. Expert Panel Q&A • Elizabeth Mendes, Public Policy,Airbnb • Matthew Binkle, Lawyer, City of Oshawa • Marshall Green, Senior Counsel, Legal Services, County of Simcoe • David Parks, Director, Planning, Economic Development and Transit, County of Simcoe • Kathryn Stephenson, Manager,Tourism, County of Simcoe •John Connell, Implementation Manager, Social Housing, County of Simcoe 2:15-2:30 p.m. trnmary/Conclusions hat's Next? 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EE E Eo m ~ O E cQo o m m ° E E om o uo E o nO o (D (D ` p (D (02 (D U a? 4 o> C.) U m O N(0o c �p m c� s O 0 J a) 2 T U O c .C. 'V p N c 3 0 m (D 7 r2 N O Q' U N m O m O O O 2- 2 a u u m o o N N N o 3 3 3 3 3 3 3 a� 0 0 0 0 0 o s Page 370 of 385 14.h) Correspondence dated June 29, 2021 from Catherine McCullough, Boar... ,\,._. NOR,TH SIMCOIti VICTIM SERVICES I University Avenue, Orillia, ON L3VOY7 Phone: 705-325-5578 Email: exdir(a-)ns-vs.com June 29, 2021 North Simcoe Victim Services (NSVS) is a community based organization, funded by the Ministry of the Attorney General that assists the police and other emergency services in meeting the needs of victims of crime or other tragic circumstances. Police officers attending the scene of a crime, tragedy and/or other disaster, have the option of calling for services with the consent of the victim. NSVS provides emotional and practical support as well as referrals to other services in the community for longer term support if required. During 2020 alone, our organization observed a very high client demand for low income housing, as well as a significant increase in rental rates in the community. Though Orillia has had past success with the development of affordable housing,this has been at capacity for the last 25 years. The expansion of development and housing in our community does promote residential growth, but the rental cost of new housing is simply not affordable to those who need it the most. Additionally, many vulnerable and homeless individuals rely on benefits such as Ontario Works (OW)or the Ontario Disability Support Program (ODSP) as their primary source of income, but those income supports do not provide sufficient funds to pay market rental rates. What our organization has most observed and experienced in the past year is an escalation of the need for services directly related to the tragic circumstance of homelessness. There has been a marked increase in the number of individuals asking for services whose current crisis is the loss of housing and inability to find affordable options. Consequently,there has also been an increase in the amount of time and resources spent on supporting individuals whose primary need is housing, which in turn,detracts NSVS from its mandated purpose of supporting those who have experienced crime or other tragic circumstance. The lack of affordable housing increases the sense of vulnerability that so many of our clients already experience at their point of referral. We join with other services in the community in asking that a plan be developed and mobilized to respond to this increasing and urgent need. Sincerely, C.� rR EE C EE-1 V E D NSVS Board Chair—Catherine McCullough I JUL O 7021 ORO-MEDONTE TOWNSHIP Page 371 of 385 Fierte 15.a) Correspondence dated June 16, 2021 from Colin NelthorpepeR91yo S 1 E Waubaushene, ON LOK YO Pride www.fiertesimcoepride.com simcoepride@gmail.com Wednesday, June 16th, 2021 Mayor and Council Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL2EO RE: REQUEST FOR PROCLAMATION OF FIERTE SIMCOE PRIDE, JULY 26TH AUGUST 8Tx, WITH A FLAG RAISING Good Day, My name is Colin Nelthorpe and I am the Chair of the Board of Directors of Fierte Simcoe Pride (FSP). On behalf of FSP, I am writing to request your participation in and support of Fierte Simcoe Pride 2021. Fierte Simcoe Pride is a not-for-profit that organizes an annual Pride festival as well as year-round activities for the Lesbian, Gay, Bisexual, Trans, and allied community of Simcoe County. We are asking for participation and leadership from the Township of Oro-Medonte through proclamation of Fierte Simcoe Pride from July 26th to August 8th, 2021. This recognition would be a valued recognition of the diversity of our community, honouring the lives and contributions of people of all gender and sexual diversities throughout the County. This year's theme "In Safety and Solidarity" is to highlight the struggles we all face from the COVID-19 pandemic, and that the LGBT+ community stands together in the wake of social injustices. We request that during FSP 2021, the Rainbow and Trans flag be raised in celebration of diversity, to raise awareness and promote equality. If required, we would be pleased to provide a flag sized to your liking. We hope for this flag raising to occur on July 28th 10:30am. We thank the Township of Oro-Medonte for the continued support and are eager to welcome you to Fierte Simcoe Pride 2021. In the spirit of diversity, inclusion and community, Colin Nelthorpe I Chair Pronouns: He/Him (en fran�ais: il) Fierte Simcoe Pride P: 705-794-1889 E: colin.nelthorpe@fiertesimcoepride.com Encl. 1. Proclamation (English) 2. Proclamation (Fran�ais) Page 372 of 385 15.a) Correspondence dated June 16, 2021 from Colin Nelthorpe, Chair, Bo... 1. Proclamation (English) The Township of Oro-Medonte does hereby proclaim July 26 to August 8, 2021 as Fierte Simcoe Pride WHEREAS; This marks the tenth annual Fierte Simcoe Pride, and its purpose is to create a safe and inclusive Simcoe County that supports gender and sexual diversity through services, activities and events; and WHEREAS; The Rainbow Pride flag is raised to honour gender and sexual diversity in Simcoe County. The Rainbow Flag was designed by Gilbert Baker in San Francisco in 1978. The flag is a symbol of the Pride movement and the advancement of human rights for sexual orientation, gender identity and expression, and sex characteristics. The colour red signifies life; Orange is healing; Yellow is sunlight. Green represents nature. Blue symbolizes serenity, peace and harmony. And finally, purple represents spirit; and WHEREAS; Fierte Simcoe Pride formed on May 13, 2012, and its mission is "to create and offer inclusive events, services, and educational opportunities that rise above heterosexism, heteronormativity and homo/bi/transphobia, promoting safe communities within Simcoe County"; and WHEREAS; Fierte Simcoe Pride is filled with numerous events and activities that focus on education, awareness, community development, creative expression and fun for the whole family. Please visit www.fiertesimcoepride.com to learn more about Fierte Simcoe Pride and the activities of FSP 2021. Page 373 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... From: Sylvia Stark<info@oromedontecc.com> Sent:July 13, 2021 10:23 AM To: Cooper,Vanessa <vcooper@oro-medonte.ca>; Hughes, Harry<harry.hughes@oro-medonte.ca> Subject: Letter of Support for Oro-Medonte Chamber of Commerce Dear Mayor Hughes, The Oro-Medonte Chamber of Commerce is applying for a Support Local Grant from the Ontario Chamber of Commerce, we would like to ask if you would write us a letter of support to send with our application. Thanks Sylvia Stark Executive Director Oro-Medonte Chamber of Commerce Phone-705-794-4793 ,sr..,w or,r.-r. Where a Membership is an Investment in Your Business! www.oromedontecc.com Page 374 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... Ontario Shop Local - Application Guidelines 2021 Application start date is from Friday, June 25, 2021 until July 27, 2021. Lead applicants MUST be members of the Ontario Chamber of Commerce Program Overview Small businesses are the backbone of Ontario's economy and their success is integral to local economic prosperity and vibrant communities. Covid-19 has had significant impact on communities and small businesses throughout Ontario. In an effort to support business and communities across the province, the Ontario Chamber of Commerce, with the support of Government of Canada, has launched the Ontario Shop Local Program to help stimulate Canada's economic recovery, by encouraging consumers to shop at local businesses. The campaign will bring together people and business leaders, chambers of commerce/boards of trade, not-for profits, municipalities and other stakeholders to create and implement shop local initiatives. Key principles of the initiative include: • To encourage campaigns that represent the diverse and unique circumstances and demographics of regions, communities, and neighbourhoods; • To support collaboration with key stakeholders including small businesses, municipalities and organizations and associations that are representative of local communities; • To facilitate coordination with and /or enhance existing buy local campaigns to avoid duplication or competing messaging and leverage established branding; and, • To access local suppliers such as media, graphic designers, printers, etc., whenever possible in the design and implementation of Shop Local campaigns. Eligible Applicants • Lead applicants: Chamber of Commerce and Boards of Trade. • Only one application per community will be considered. • Regional applications encompassing more than one community and multiple Chambers are also eligible and encouraged. • Have $1,000,000 of commercial general liability insurance (self reported). • Be in full compliance with all applicable government laws, rules, regulations, guidelines and other legally binding measures (self declaration) Note: Geographic distribution of funds will be taken into consideration when making funding decisions. Whenever possible, lead applicants must demonstrate collaboration and partnership with local business and other community stakeholders such as municipalities and other organizations reflective of their community(ies). SHOPM o n t a r i o chamber of 1 LOCAL commerce Page 375 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... Eligible Activities and Costs Typically, the grant amount is up to $150,000. However, higher amounts will be considered based on the following: rational provided, budget, size of the community, the strength and reach of partnerships, as well as scope of the proposal. There are four main categories of eligible activities: • Shop Local campaign branding ■ Developing and rolling out overall campaign theme. ■ Creating and deploying logos and common campaign, website content. ■ Promoting seasonal approaches intended to drive shoppers to local small merchants. ■ Creating and distributing promotional templates for shared use. • Marketing and promotion ■ Developing and posting short videos. ■ Creating and distributing marketing tool kits/templates. ■ Social media buys and creative visuals. ■ Purchasing Ads, talk radio spots. ■ Creation of printed/ e- guides, signage and maps. ■ Developing and sharing content and presentations that explain the economic, civic and environmental importance of the local businesses in the community. • Building consumer confidence ■ Promoting awareness of safety measures to protect consumers. ■ Promoting local purchasing options. ■ Developing and sharing featured stories that highlight difference makers in the community. • Partnership development ■ Implementing activities to build local capacity through community engagement. ■ Encouraging collaboration and best practices to achieve support for the local campaign. ■ Collaborating with local education institutions, colleges or universities to plan hack-a- thons or contests to develop digital or marketing materials. Note: Expenses must be part of an overall shop local campaign and will not be considered as stand-alone activities. All expenses are subject to the program administrators' discretion. SHOPM Ontario chamberof 2 LOCAL commerce Page 376 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... Eligible Expenses • Salary and wages. • Travel (in accordance with the following standards LICK). • Audit. • Partnership development. • Advertising/marketing. • Supplies. • Professional fees related to activities. • Contracting costs related to activities. • Rent. Ineligible Costs and Expenses The following costs are ineligible and will not be considered: • Business plans/strategic plans/feasibility studies/strategies, etc. • Inventory costs. • Existing operating costs. • Laptops, headphones, printers, cables, etc. • Renovations. • Items purchased for resale. • Recurring subscription fees/services. • Capital expenses and lease hold improvements. How to Submit an Application All applications and supporting documentation must be completed and submitted online. Applications are only open to members of the Ontario Chamber of Commerce. If you are a member and require a link to the application or have questions about the application process please email shoplocal@occ.ca Description of Shop Local Campaign Lead Organizations must describe the proposed campaign, list the partnerships and expertise they bring to the project, the proposed activities, timelines, metrics and associated costs. Proposals must also include information that demonstrate how the campaign will: Avoid duplication of efforts/overlap Applicants should ensure that each proposal is aligned with the local needs and priorities of their community or region. To reduce the risk of overlap with other shop local initiatives, applicants must detail how requested funding is complementary to other funding that may have been made available and does not duplicate existing activities. SHOPM Ontario chamberof 3 LOCAL commerce Page 377 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... Reflect local/regional demographics The Applicant should ensure campaigns reflect their region's diverse populations and demographics. The project should embrace all local businesses and apply a diversity lens in the development and implementation of activities. This would also include ensuring that products and services are available in both official languages, as appropriate. Metrics: • Number of local partnerships created. • Number of resources developed. • Social media impressions. • Number of participating businesses. • Number of local businesses that received funding/contracts assisted with development and delivery of their shop local campaign. • Number of consumers reporting awareness of SL campaigns (based on reach of ad- buys in legacy media other promotional activities). • Approximate number of consumers reached through each of the campaign activities. • Number and types of sectors promoted through Shop Local projects. Application Frequency Communities are only permitted to submit one application under the program. Priority will be given to applications with multiple partners. Regional applications encompassing more than one community and multiple Chamber of Commerce and Boards of Trade are also eligible and encouraged. Please note: As funds are limited, applications will be reviewed on a first-come-first-serve basis. Once funds are exhausted, all other applications will not be processed. We reserve the right to close the application window when the application allotment is reached. Conditions of Participation for All Eligible Applicants • Application forms must include all required information and be signed/endorsed by a senior officer or senior manager of the applicant organization certifying that the information is accurate and verifiable. • Application forms will become the property of the Ontario Chamber of Commerce. • Contact information (mailing address, telephone and fax numbers, as well as e-mail and website addresses) will be included in the OCC client management system for correspondence purposes. Applicants agree that the OCC shall have the right to make available and/or to publish, in print or electronically, certain analyses, reports or studies that are based upon aggregate data which is derived from information contained in the application forms and results achieved for those applications that are funded. At the OCC's discretion, these studies and aggregated data may be released to selected groups including government entities or to the public at large. • Applicants agree that their names and level of funding, if approved, may be published. • Once received by the OCC, all applications will be at all times the property of the OCC, and none will be returned. The OCC will not be responsible for applications that are lost, misdirected, or delayed. SHOPM o n t a r i o chamberof 4 LOCAL commerce Page 378 of 385 15.b) Correspondence dated July 13, 2021 from Sylvia Stark, Executive Di... • All decisions are final. • The OCC reserves the right to limit the amount of funds requested by the applicant. Applicants will not necessarily receive the full amount of funds requested. The OCC reserves the right to limit the award amount regardless of the requested amount and the information contained in the application to ensure a broad distribution of funds among regions and communities. • Applications providing incorrect information or not providing enough information to enable a decision will be rejected. • Funding decisions are based on the timeliness and quality of applications. Applicants meeting all eligibility criteria will not automatically receive funding. • At the point of application submission, applicants are required to agree to the Terms and Conditions. Applicants approved for funding are required to enter into an agreement and abide by the conditions outlined in the Terms and Conditions. Evaluation Criteria for All Eligible Applicants Funding decisions will be subject to a 20-business day turnaround time provided the application is complete when submitted and all requirements have been met. Incomplete applications will not be processed. Applications will be assessed using the following criteria: • Applications are processed on a first come first serve basis. • Grant funds are limited. Once funds are exhausted, all other applications will not be processed. • Eligibility of lead applicant and capacity of applicant or applicant group — demonstrated previous campaigns, resources available. • Strength and reach of the partnerships developed —are partners representative of community, number businesses, communication vehicles available. • Quality of activities directly related to deliverables —do activities directly link to outcomes, engagement plan. • Budget requested — in line with program parameters, directly related eligible activities • Metrics directly contributing to overall project deliverables — are they measurable, clearly defined and align to overall program objectives. • Completeness of the application. • A broad number of communities and regions of Ontario benefit from the program Payment Terms and Reporting Requirements Successful applicants will be provided with three payments during the project. An initial payment on signing the recipient agreement. A second payment linked to receipt of a report detailing milestones achieved. A third payment will be subject to a hold back based on receipt of a final report satisfactory to the OCC. Successful applicants will be required to comply with audit requirements as noted in the MOU or contribution agreement. SHOPM Ontario chamberof 5 LOCAL commerce Page 379 of 385 17.a) 2021-085, A By-law to Enter into an Agreement with Heartland Kenne... The Corporation of the Township of Oro-Medonte By-law No. 2021-085 A By-law to Enter into an Agreement with Heartland Kennels to Provide Pound Keeper Services and to Repeal By-Law No. 2016-098 Whereas pursuant to Section 11 (3) of the Municipal Act, 2001, S. O. 2001, c.25, as amended, Council is empowered to pass by- laws respecting animals; And Whereas the Council of The Corporation of the Township of Oro-Medonte has enacted a By -Law to regulate, license and control canines within The Township of Oro- Medonte, "Canine Control By-Law"; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it expedient to provide for Pound Keeping Services under Agreement with Heartland Kennels; And Whereas the Council of The Corporation of the Township of Oro-Medonte, at its July 20, 2021, declared by Motion No. C210720- the execution of the Pound Services Agreement between Heartland Kennels and the Township of Oro- Medonte. Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement, attached hereto as Schedule "A"which forms part of this By- law; 2. That the said Agreement take effect July 20, 2021 and remain in force for a period of up to 5 years unless terminated in accordance with the provisions contained within. 3. That By- law No. 2016-098 is hereby repealed in its entirety. 4. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 20t" day of July, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 380 of 385 17.a) 2021-085, A By-law to Enter into an Agreement with Heartland Kenne... Schedule "A" to By-law No. 2021-085 for Execution of a Pounds Services Agreement with Heartland Kennels The Corporation of the Township of Oro-Medonte This Agreement made in duplicate this 1st day of July, 2021 Between: The Corporation of the Township of Oro-Medonte (the "Corporation") Of The First Part -And- Heartland Kennel The("Pound" or "Pound keeper") The Corporation agrees to: 1. To appoint Heartland Kennel as a Poundkeeper for the Corporation for a sixty (60) month term, commencing July 1, 2021. 2. provide the Poundkeeper with a copy of the Corporation's most current Canine Control By-law. 3. to grant the Poundkeeper the right to collect dog licensing fees in accordance with the current scale of as set out in the current Canine Control By-law, said fees to be retained by the Township or Oro-Medonte, minus a $2.00 commission fee per licensing dog tag to be retained by the Poundkeeper. 4. to permit the Poundkeeper to retain all fees charged. 5. to be responsible for retrieving and transporting injured dogs to a veterinarian for medical attention. In the event of a life threatening injury the transport to a veterinarian shall occur prior to delivery to the pound. In the event of a non-life threatening injury the dog will be transported by the Corporation to a veterinarian during regular business hours. The Corporation will be responsible for follow up veterinarian care during the five (5) day period while the dog is in the pound. The Corporation shall be responsible for medical expense incurred in these matters. 6. to reimburse the Poundkeeper for costs incurred as a result of their involvement, at the request of the Corporation, in a Provincial Offences investigation. The Poundkeeper agrees: To provide the Corporation with Pound Services pursuant to the Township's current Canine Control By-law as follows; 1. to provide an animal shelter or adequate arrangements for a shelter capable of providing suitable accommodation for animals impounded, and meeting the requirements for this type of building, and of meeting the requirements of all applicable Provincial legislation. 2. to receive, impound and hold for claim by the owners, any dogs delivered to the Pound by the Municipal Law Enforcement Officers or other duly authorized persons, including residents of the Township of Oro-Medonte, or to dispose of same in accordance with provisions of the Corporation's By-laws. 3. To notify the Township each time a resident brings a dog that was impounded and found to be running at large 4. to dispose of all dogs impounded which become the property of the Page 381 of 385 17.a) 2021-085, A By-law to Enter into an Agreement with Heartland Kenne... Corporation, in accordance with the Canine Control By-laws of the Corporation and the laws of the Province of Ontario. 5. to dispose of all carcasses of all dogs lawfully impounded and lawfully destroyed in accordance with the Corporation's By-laws and the laws of the Province of Ontario. 6. to provide or to ensure all equipment necessary is available for the proper operation of the pound, and to provide or to ensure all equipment necessary is available to humanely destroy unwanted or unclaimed animals. 7. to ensure the Pound is kept open and in operation on such days and at such hours to allow the owners of impounded dogs reasonable opportunity to reclaim such animals. 8. to charge such Pound Fees or other fees as may be approved by the Corporation. The Corporation shall be provided with a list of all such rates that are applicable for pound or other services provided for Pound Services, that have been mutually agreed upon by the Poundkeeper and the Corporation, and as may be amended from time to time. 9. to obtain a "Canine Release Form" from the Township of Oro- Medonte prior to the releasing any impounded dog to its owner. 10. to deliver a monthly written statement and invoice, no more than 30 days after the end of the month, of the operations of the Pound as it relates to work done or undertaken on behalf of the Corporation through the agreement. Such statement should provide information as it relates to the number of impounded dogs received, how the dog arrived at the Pound, the length of time detained, if claimed by the owners or once in the control of the Poundkeeper, of their ultimate disposition if possible. In the event that the written statement is not received within the specified time period, the invoice shall not be paid until the statement is received. Any invoice that is not paid by reason of non-receipt of the statement within the specified time period, shall not be subject to interest charges. 11. to indemnify and save harmless the Corporation with respect to all charges, costs, expenses and claims whatsoever, in connection with the operation of the Pound. 12. to keep any and all buildings, equipment and vehicles insured for fire and shall keep themselves and the Corporation properly insured with respect to public liability and property damage, including claims in respect to injury or loss and/or death of any animals while in their care, to the following amounts; Public Liability $5,000,000 Property Damage $25,000 Proof of such insurance coverage shall be supplied to the Corporation within 30 days of the commencement of this agreement, and then annually on the anniversary date for the duration of the agreement. 13. to release dog owner's information to the Corporation as needed. 14. to provide twenty four(24) hour Poundkeeping as required. 15. to pay all costs of operating and maintaining the said Pound. Page 382 of 385 17.a) 2021-085, A By-law to Enter into an Agreement with Heartland Kenne... The Agreement shall only apply to dogs as identified and shall not apply to any other domestic animals or wildlife. Terms of Agreement 1. This Corporation and the Poundkeeper agree, as follows: 1. that this agreement shall commence on July 1,2021 and remain in place for up to 5 years, unless; 2. both parties agree to renegotiate the terms of said agreement, in which event the agreement shall be terminated; or; 3. either party provides ninety (90)days notice, in writing, of its intention to terminate the agreement, in which even the agreement shall terminate at the end of the said ninety (90)days notice. Agreement: This agreement shall be for sixty (60) month period commencing July 1, 2021, and may be terminated by either party upon ninety (90)days written notice of intention to terminate. In Witness Whereof this agreement was executed and signed this 20th day of July, 2021. The Corporation of the Township of Oro-Medonte; May or, H.S. Hughes Heartland Kennel Clerk,Yvonne Aubichon Page 383 of 385 17.b) 2021-086: A By-law to Amend By-law No. 2021-005, A By-law to provi... The Corporation of the Township of Oro-Medonte By-law No. 2021-086 A By-law to Amend By-law No. 2021-005, A By-law to provide for restricting of traffic and parking on highways under the jurisdiction of The Corporation of the Township of Oro-Medonte Whereas Section 11(3) of the Municipal Act, 2001, S.0.2001, c.25, as amended, provides that a lower-tier municipality may pass by-law respecting highways, including parking and traffic on highways and respecting parking, except on highways; And Whereas Section 27 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states a municipality may pass by-laws in respect of a highway only if it has jurisdiction over the highway; And Whereas Section 63 and 101 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provide for the removal and impounding or restraining and immobilizing of any vehicle placed, stopped, standing or parked in contravention of the by-law; And Whereas the Council of the Corporation of The Township of Oro-Medonte did, on the 13t" day of January, 2021, enact By-law No. 2021-005, A By-law to provide for restricting of parking and traffic on highways under the jurisdiction of The Corporation of the Township of Oro-Medonte. And Whereas the Council of the Corporation of The Township of Oro-Medonte deems it expedient to amend the parking on highways and other designated areas within the Township of Oro-Medonte; WV Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule"A" of By-law No. 2021-005 be amended by adding the following location: Column 1 Column 2 Column 3 Location Side From Lakeshore Road West North side Line 6 South westerly approximately 400 metres 2. That Schedule"A" of By-law No. 2021-005 be further amended by replacing the following: Column 1 Column 2 Column 3 Location Side From Lakeshore Road West South Side Line 6 South to Line 7 South 3. With: Column 1 Column 2 Column 3 Location Side From Lakeshore Road West South Side Crawford Street to Line 7 South 4. This by-law shall take effect on the final passing thereof. By-law read a First, Second and Third time, and Passed this 20t" day of July, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 384 of 385 19.a) 2021-087, Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-087 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Tuesday, July 20,2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Tuesday, July 20, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. k.., IWL By-Law Read a First, Second and Third time, and Passed this 20th day of July, 2021. The Corporation of the Township of Oro-Medonte XJ Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 385 of 385